2016/2017 capital projects · 2016/2017 capital projects 6-month update forest preserve district of...

2016/2017 Capital Projects6-Month Update

Forest Preserve District of Kane CountyDecember 2016

ADA Barrier Corrections at Fabyan Forest Preserve

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Contents ADA Barriers Corrections .......................................................................................................................................... 3

Bridge Evaluations ................................................................................................................................................... 17

Building Repairs & Upgrades................................................................................................................................... 18

Burnidge Forest Preserve and Paul Wolff Campground Repaving Project ............................................................. 27

Carpentersville Dam Removal Engineering IDNR Grant* ....................................................................................... 32

Dick Young Forest Preserve Giant Reed Control ..................................................................................................... 34

Fabyan Forest Preserve Bridges and Island Improvements Project Phase II* ........................................................ 36

Fabyan Forest Preserve Causeway Removal Engineering IDNR Grant* ................................................................. 41

Fabyan Forest Preserve Japanese Garden Pond Engineering ................................................................................. 44

Fox River Trail - Raymond Street Re-Route* ........................................................................................................... 45

Freeman Kame Forest Preserve Prairie Reconstruction ......................................................................................... 50

Freeman Kame Forest Preserve RTP Grant* ........................................................................................................... 52

Grunwald Forest Preserve South Operations Maintenance Facility Parking Improvements ................................. 55

Johnson’s Mound Forest Preserve Sled Hill Reconfiguration* ............................................................................... 57

Natural Resources Facility* ..................................................................................................................................... 59

Pingree Grove Forest Preserve Wetland Restoration Project - NAWCA Grant* .................................................... 63

Settlers Hill Golf Course Improvements Phase II* .................................................................................................. 66

Trail Resurfacing: Virgil Gilman Trail at Aurora West Forest Preserve .................................................................. 69

∗ Indicates project continues from past fiscal year


ADA Barriers Corrections Fiscal Year: 2016-2017

Funding Forest Preserve District: $100,000 Other: $ 0 Total Budget: $100,000

Budget Breakdown Engineering: $ 0 Construction: $100,000

Project Description With the passing of the Federal 2010 ADA Standards for Accessibility and Design, the District approved funding for the first phase of an extensive ADA evaluation of our facilities in September 2011 and completed the District’s full ADA evaluations by 2012.

Since completion of the evaluation, funding has been budgeted annually to complete the accessibility projects as prioritized.

In 2015, a multi-year plan was implemented to complete the ADA requirements in all of the District’s picnic areas including making all drinking fountains, hydrants, grills and picnic shelters accessible. This fiscal year the following projects will be completed:

South North Fabyan West Forest Preserve Burnidge Forest Preserve Flush Restroom Shelter – Burnidge Shelter #1 Paul Wolff Campground Shelter #2 Replace fountain Shelter – Campground Fabyan East Forest Preserve Equestrian Shelter Shelter #3 Flush Restroom fountain replacement Shelter #4 Johnson’s Mound Forest Preserve Hampshire Forest Preserve Shelter #1 Shelter #1 relocate hydrant Shelter #2 Shelter #2 accessible pad and replace hydrant Shelter #3 Tyler Creek Forest Preserve Grunwald Farms Forest Preserve Shelter #1 Flush Restroom Flush Restroom Shop fountains Shelter #2 Big Rock Campground Freeman Kame Flush Restroom Tomo Chi-Chi Lodge Lodge fountain Muirhead Springs Shop fountain

Contacts

Staff Project Manager: Jerry Culp Contractors: Mendel Plumbing


Project Schedule

STAGE PROJECTED DATE ACTUAL DATE Bid Letting August 2016 August 2016 Bid Approval

• Utilization Committee August 2016 August 25, 2016 • Executive Committee September 2016 September 2, 2016 • Full Commission September 2017 September 13, 2016

Project Start August 2016 September 2016 Project Completion June 2017

2016 – 2017 Fiscal Year Updates

Jul 16 Staff is preparing the bid for the drinking fountain upgrades.

Aug 16 The bid for the drinking fountain upgrade has opened and once approved by the board, staff will work with the contractor to start the project. Staff is currently working with the trades department on the accessibility upgrades for the picnic shelters and restrooms.

Sept 16 Drinking fountain bid has been approved. Staff is working with the contractor to set a schedule for the drinking fountain upgrade work.

Oct 16 Contractor has started upgrade work on the drinking fountains and is scheduled to be completed in November

Nov 16 Contractor has completed work, staff is reviewing project and billing before closing out project. Projects that were not completed as part of the priority for this year will be moved to next fiscal year.

Financial Summary

Budget: $100,000

Expenses:

Encumbered Actual Spent Vendor Product / Service Rendered Project #10,600.00 10,600.00 Champion Paving Fabyan east accessible Route 10402A2,559.67 2,559.67 Misc Drinking Fountains 10402B

59,204.03 Evans and Sons Johnson Monnd/Fabyan Routes 10402D28,625.00 28,625.00 Mendel Plumbing Drinking Fountains Fabyan East 10402.A

100,988.70 41,785$ Total to date Project #10402 03-21-24-6090


SOUTH: 1. Fabyan West FP

1. Shelter #1

− create accessible route from NW parking and flush restroom

− replace outdated drinking fountain with accessible hydrant and expand concrete pad


1. Fabyan West FP

B. Flush Restroom − replace single bowl drinking fountain with double bowl


C. Shelter #2 (Bear Cage)

− -review accessible route from west asphalt road and north gravel road − -determine feasibility for ramp to the shelter − -create accessible sidewalk and grill pad − -remove outdated drinking fountain between Shelter #2 and the Japanese

Gardens


2. Fabyan East FP A. Shelter #3 (by FR Trail)

− replace outdated drinking fountain with accessible double bowl drinking fountain

− -assure clear distance around fountain when replaced − -determine location of the new block restroom to replace the 2

Romtecs currently onsite

B. Shelter #4 (east of Route 25) - replace outdate drinking fountain with accessible hydrant and expand/re-pour concrete pad

Outdated drinking fountain (left) was replaced. The restroom was renovated with a new concrete pad and accessible hydrant. (right)


3. Johnson’s Mound FP

A. Shelter #1 − extend water line to consolidate water and grill into one area − replace existing with accessible hydrant and expand concrete pad − create accessible route from east parking lot

B. Shelter #2 (Scout Cabin) − redesign and rebuild cabin for ADA compliance (future) (review septic and

fireplace) − address hydrant issue during rebuilding


3. Johnson’s Mound FP

C. Shelter #3 (top of hill) − replace concrete sidewalk from accessible parking space (when paving is

completed) − move water line to by grill − install accessible hydrant and concrete pad

Additionals – 4. Grunwald Farms FP and Big Rock Campground

A. Flush Restrooms

- replace single bowl drinking fountain with double bowl


NORTH: 1. Burnidge FP /Paul Wolff Campground FP

A. Burnidge Shelter

− review location of hydrant and consolidate by grill or by kiosk − replace existing with accessible hydrant and expand concrete pad

B. Paul Wolff Campground Shelter − replace existing with accessible hydrant and create concrete pad


C. Paul Wolff Campground Equestrian Shelter

− relocate hydrant by shelter on accessible route

− replace existing with accessible hydrant and create concrete pad

D. Paul Wolff Campground Flush Restroom

− replace single bowl drinking fountain with double bowl


2. Hampshire FP A. Shelter #1

− relocate hydrant and kiosk by shelter/restroom along accessible route − replace existing with accessible hydrant and create concrete pad


A. Shelter #2 − create accessible pad to connect hydrant to grill area

− replace existing with accessible hydrant


3. Tyler Creek FP A. Shelter #1

- replace existing with accessible hydrant

B. Flush Restroom

- replace single bowl drinking fountain with double bowl


D. Shelter #2 − picnic site under review for accessibility

− revise parking areas, restroom, grill, hydrant and accessible routes

− replace existing with accessible hydrant


Bridge Evaluations Fiscal Year: 2016-2017


Budget Breakdown Engineering: $121,200 Construction: $ 0

Project Description This project involves the evaluation of the District’s existing bridge structures; seventy-two (72) manufactured corten steel and twenty-nine (29) wooden bridges on the linear and internal trail systems. An Architectural/Engineering company will be hired to inspect and evaluate each bridge and provide the District with a report as to the priority and estimated cost for the maintenance of each structure.

(South) 48 bridges x $1,200/bridge = $ 57,600 (North) 53 bridges x $1,200/bridge = $ 63,600 $121,200

Contacts

Staff Project Manager: John Goreth

Engineer: TBD

Project Schedule

STAGE PROJECTED DATE ACTUAL DATE Bid Letting October 2016 Bid Approval

• Utilization Committee December 2016 • Executive Committee December 2016 • Full Commission January 2017

Project Start March 2017 Project Completion June 2017

2016 – 2017 Fiscal Year Updates Jul 16 Staff completing specifications for bidding process. Aug 16 Staff completing specifications for bidding process. Sep 16 Specifications complete and turned in to Finance for bidding process. Oct 16 Packet being completed for RFP (Request for proposal) Nov 16 Packet being reviewed for RFP (Request for proposal) Dec 16 Packet sent to engineering firms and deadline set for response.

Financial Summary

Total Budget: $121,200: $57,600 South; $63,600 North Expenses:

Encumbered Actual Spent Vendor Product / Service Rendered Project #-$ -$ -$ -$ Total to date Project # 10401 03-21-24-7050


Building Repairs & Upgrades Fiscal Year: 2016 - 2017



Project Description Funds for contracted and In-house repairs as part of the Phase One and Phase Two building evaluations performed by Kluber Architects and Engineering in 2015.

(PHASE 1) Building Evaluations PRIORITY 1 (Immediate) Belding Lodge, Brewster Creek Forest Preserve: $ 4,000 Creek Bend Nature Center, Leroy Oakes Forest Preserve: $ 12,928 Scout/Rental Cabin, Johnsons Mound Forest Preserve: $ 12,645

Subtotal $ 29,573

(PHASE 2) Building Evaluations PRIORITY 1 (Immediate) Brunner Family Forest Preserve Garage/Shop: $ 1,500 Brunner Family Forest Preserve Hangar: $ 1,000 Fabyan Villa Museum: $ 69,230

Subtotal $ 71,730 Total $101,303

The building summary pages from Kluber Arch./Eng. noting the work and cost estimates for the remaining priority 1 items are attached. Cost estimates above will differ from the Kluber report in that the Kluber report costs are based on all contract services while the budget includes savings relative to some projects planned for in-house staff completion and only account for materials. This project will conclude all priority 1 items from both Phase I and Phase II reports.

Contacts

Staff Project Manager: John Goreth Kluber Arch./Engineering Project Schedule

STAGE PROJECTED DATE ACTUAL DATE Bid Letting Pending Bid Approval Pending Construction Start July 2016 Construction Completion June 2017


2016 – 2017 Fiscal Year Updates Jul 16 Ordered new entrance door for lower level at Brewster Creek.

Aug 16 Installed new entrance door for lower level at Brewster Creek. Completed repairs to stair railing and steps at the Fabyan Villa.

Sept 16 Installed new door and concrete stoop at the Johnsons Mound scout cabin. Oct 16 Installed new exit light, battery pack and water vacuum breaker at Brewster creek.

Nov 16 Installed low voltage cable, exit light battery and applied sealant to areas around doors and windows. Replaced window at the Fabyan Villa.

Dec 16 Completed temporary chimney repairs at the Creek Bend Nature Center.

Financial Summary

Budget: $101,305

Expenses:

Project Budgeted Encumbered Actual Spent Vendor Product / Service Rendered Project #Belding Lodge Brewster Creek Forest Preserve $ 4,000 720$ 720$ Security Builders 10405.ACreek Bend Nature Center Leroy Oakes Forest Preserve $ 12,930 329$ 329$ 10405.BScout/Rental Cabin Johnsons Mound Forest Preserve $ 12,645 1,194$ 1,194$ 10405.CGarage/Shop Brunner Family Forest Preserve $ 1,500 10405.DHangar Brunner Family Forest Preserve $ 1,000 133$ 133$ 10405.EFabyan Villa Museum $ 69,230 376$ 376$ Menards Materials for stair repairs 10405.F

101,305$ 2,752$ 2,752$ Total to date Project # 10405.A-F 03-21-24-5070


Burnidge Forest Preserve and Paul Wolff Campground Repaving Project Fiscal Year: 2016-2017


Budget Breakdown Engineering: $ 0 Construction $299,000

Project Description

Burnidge and Paul Wolff are two of the North Operations busier preserves. Both of these preserves are very popular for equestrian use, bird viewing, cross country running, skiing, jogging, hiking, and walking. Additionally, Paul Wolff is one of two locations where primitive and RV camping are offered by the District.

The following are the sections of roadway and parking to be resurfaced:

Section 1: Paul Wolff Forest Preserve/Campground; main entrance road, parking lot, and the RV dump station. Estimated cost for this section is $110,000.

Section 2: Burnidge Forest Preserve; center parking lot and a reconfiguration of the intersection connecting the parking lot to the main entry road. Due to the visibility concerns with the current road alignment, the intersection will be reconfigured to have the parking lot entry road T into the main drive. This will allow for easier and safer navigation. Estimated cost for this section is $123,500.

Section 3: Burnidge Forest Preserve; main entry drive (from Combs Rd.) small sections patching. Resurfacing of two (2) small sections of the roadway that have failed as well as the installation of a culvert with asphalt repair to improve drainage in a small section close to the wetland/pond. The remainder of the roadway is in good shape and these repairs should extend the useful life of the road 3-5 more years. Estimated cost for this section is $26,500.

For all the sections, the old asphalt will be recycled; and the grindings left in place as new base material, the material compacted and graded, and then new paving added with 2-1/4” of binder course asphalt and 1-1/2” of surface course asphalt. All parking spaces will be painted, including handicap stalls and loading/unloading zones. The base project is estimated at $260,000. An additional 15% allowance ($39,000) was added to address any unsuitable soils that are found or other unforeseen circumstances. The final estimate totals $299,000.

Contacts Staff Project Manager: John Goreth Contractor: TBD


Project Schedule

STAGE PROJECTED DATE ACTUAL DATE Bid Letting September 2016 August 2016 Bid Approval

• Utilization Committee September 2016 September 29, 2016 • Executive Committee October 2016 October 7, 2016 • Full Commission October 2016 October 11, 2016

Construction Start October 2016 October 2016 Construction Completion May 2017

2016 – 2017 Fiscal Year Updates Jul 16 Operations staff is working with the Planning Department to prepare specifications and bid packet. Aug 16 Bid packet sent for public bid. Sep 16 Bid opening September 9, 2016. Oct 16 Project beginning at Paul Wolff. Nov 16 Project complete on Paul Wolff side. Dec 16 Project to be completed in spring 2017.

Financial Summary

Total Budget: $299,000 Expenses:

Encumbered Actual Spent Vendor Product / Service Rendered Project #111,589$ 111,589$ Champion Paving Paul Wolff side complete

-$ -$ 111,589$ 111,589$ Total to date Project # 10403 03-21-24-7050


Carpentersville Dam Removal Engineering IDNR Grant* Fiscal Year: 2015 – 2016

Funding Forest Preserve District: $ 0 Other: IDNR $ 500,000 Total Budget: $ 500,000


Project Description The Carpentersville Dam has a long history in Kane County. Originally constructed to divert water to provide power for the growing industrial businesses along the Fox River, the dam has been a focal point along the river and now serves as a destination for fishing, picnicking, canoeing, and just enjoying the riverside atmosphere. The businesses are now gone and research shows that the removal of the dam will improve the river corridor by providing better habitat for the plants and animals that live around the dam. The District has received funding in the amount of $500,000 from the Illinois Department of Natural Resources to perform the engineering.

In the agreement, ratified by the Forest Preserve Commission on Jan. 13, 2015; the IDNR agreed to provide $2.4 million to remove the Carpentersville dam. The funding will cover costs for engineering and removal of the structure as well as shoreline restoration.

The District set the standard many years ago in dam removal when we took out the South Batavia Dam. Fisheries biologists have demonstrated through their sampling that removing dams is the most positive thing we can do to improve the rivers for fish. Holistic restoration is still in process, but even removing the dams one at a time works to restore the structure and function of the entire Fox River corridor.

Contacts: Staff Project Manager: Jerry Culp Engineer: TBD Contractor: TBD

Project Schedule

STAGE PROJECTED DATE ACTUAL DATE INDR Grant Approved January 2015 Phase I Engineering RFP Letting Schedule pending IDNR approval

Utilization Committee Executive Committee Full Commission Engineering Start Engineering Completion


Jul 15 Staff is working with IDNR on RFP for engineering services. The District is waiting for first installment funding from the IDNR. Total Project cost is $2,500,000, budgeted for this year is Engineering cost of $500,000

Aug 15 Staff is waiting for approval from IDNR to move forward on project. Nov 15 Waiting for first installment from the IDNR before project begins.

Dec 15 Staff submitted the RFP to IDNR for review, changes have been made based on comments from IDNR. Staff will sent out RFP once approval to move forward from the IDNR is received.

Jun 16 No update, the District is waiting for the State to pass an approved budget.



Sept 16 No update, the District is still waiting for the state to approved the budget.

Dec 16 Project on hold until State budget approval.

Financial Summary Budget: $500,000 Expenses:

Encumbered Actual Spent Vendor Product / Service Rendered Project #-$ -$ -$ -$

-$ -$ Total to date Project # 30321 03-35-35-5070


Dick Young Forest Preserve Giant Reed Control Fiscal Year: 2016-2017



Project Description The Nelson Lake Marsh complex, located in the Dick Young Forest Preserve, contains a diverse mixture of ecosystems. There are sections of sedge meadow, cattail marsh and open water. The entire complex measures roughly 230 acres, approximately 150 acres of which is designated as State Nature Preserve. This distinction flows from the incredibly diverse floral assembly present, as well as the importance of the marsh as a stopover for migratory bird populations. Additionally, populations of at least eight Plants of Concern are located in the marsh including flatleaf bladderwort, sageleaf willow and poison sumac.

Many of these populations are currently threatened by the presence of giant reed (Phragmites australis). Giant reed is a large perennial grass that is native to Europe. Once introduced, this plant will often form very dense stands that prevents the growth of other plants and can eventually dominate an area entirely. As there are numerous stands of giant reed already present in Nelson Lake Marsh, it is imperative that action is taken now to limit the spread and reduce the current population size.

Control of giant reed is often very difficult. Access can be an issue with the plant often growing in standing water. The plant can spread through the germination of seed and the spreading of horizontal runners that root into the ground at several locations. It is for these reasons that herbicide application is often the most efficient control method.

The current population of giant reed in Nelson Lake Marsh must be controlled. This will be accomplished through the hiring of a contractor to apply herbicide. This will increase the ability of the native species to compete and reduce the threat of giant reed invasion.

Contacts Staff Project Manager: Ben Haberthur Contractor: Integrated Lakes Management

Project Schedule

STAGE PROJECTED DATE ACTUAL DATE Bid Letting September 2016 N/A Bid Approval

• Utilization Committee October 2016 N/A • Executive Committee November 2016 N/A • Full Commission November 2016 N/A

Construction Start March 2017 August 2016 Phase 2 of 2 control March 2017 Construction Completion May 2017


2016 – 2017 Fiscal Year Updates Jul 16 RFQ for first treatment of Giant Reed 7/21 Aug 16 First treatment occurred across 17.2 acres of project area. Dec 16 Phase 2 of 2 released for bids

Financial Summary


Encumbered Actual Spent Product / Service Rendered Project #10,916$ 10,916$ Herbicide Treatment 20402

-$ -$

10,916$ 10,916$ Total to date Project # 20402 03-31-31-7060

VendorIntegrated Lakes


Fabyan Forest Preserve Bridges and Island Improvements Project Phase II* Fiscal Year: 2014-2015


Budget Breakdown Engineering: $150,000 Contractor: $360,000

Project Description Fabyan Forest Preserve is without question our most heavily used preserve. The 198 acre preserve hosts many events each year and thousands more walk, jog and ride the trails, as well as visit the historic Villa Museum, and picturesque gardens. In 2012, a section of the concrete bridge that crosses over to the island failed. Staff closed the bridge to public use while completing an evaluation of the bridge. It was determined that the bridge was in such poor condition that the section that failed could not be repaired without replacing the entire bridge. Because of its condition, the District closed the bridge and hired an engineer to develop a plan for its removal while Staff prepared a plan for future improvements to the preserve. Additionally, the causeway culverts are failing preventing water flow on the west side of the island, the condition of the light house and the bridge abutments on the bridge connecting the island to the east side of Fabyan are deteriorating.

The existing bridge abutment on the east shore of the east Fabyan Fox River bridge has been undermined over the years by the river. The abutment has cracked and the concrete has fallen away from under one of the base plates of the bridge. The existing wing walls are also cracked on both sides and are separating from the main abutment and the river has scoured around the back side of the north side wing wall. Due to the existing conditions of the bridge, it is unsafe for vehicle traffic. Repairs are required before further damage is incurred.

Recognizing the importance of the Fabyan Forest Preserve and its historical and cultural significances, Staff is currently working on a plan for improving and preserving these site characteristics. Funding remaining in the Fox River Trust Fund in the amount of $495,000 will be dedicated to this project. Approximately $225,000 was expensed in 2013/14 for engineering, bid documents and permitting, as well as the removal of the failed concrete bridge and abutment repair of the east bridge. The remaining funding of approximately $270,000 will be used for future construction phases and as matching funding for future grant applications to preserve a bridge connection, shoreline stabilization and lighthouse restoration. Contacts:

Staff Project Manager: Jerry Culp Engineer: Gewalt Hamilton Assoc. (GHA) Contractor: Illinois Constructors Corps


Project Schedule

STAGE PROJECTED DATE ACTUAL DATE Phase I Engineering Firm Hiring RFP Letting October 2013 October 2013 Utilization Committee October 2013 October 31, 2013 Executive Committee November 2013 November 1, 2013 Full Commission November 2013 November 12, 2013 Permits Submitted December 2013 Bid Letting March 2014 March 2014

Bid Approval April 2014 April 2014 Foot Bridge Removal -Demo Utilization Committee April 2014 July 24, 2014 Executive Committee May 2014 August 1, 2014 Full Commission May 2014 August 8, 2014 Demolition Start August 2014 October 2014 Completion October 2014 November 2014


Phase II GHA Engineering Bridge Replacement

Engineering Firm Hiring RFP Letting June 2014 Utilization Committee July 2014 July 24, 2014 Executive Committee August 2014 August 1, 2014 Full Commission August 2014 August 8, 2014 Permits Pending Grants Construction Start Pending Grants Construction Completion Pending Grants Bridge Re-installation Bid Letting May 2016 Utilization Committee June 2016 Executive Committee July 2016 Full Commission July 2016 Permits Construction Start August 2016 Construction Completion December 2016 Lighthouse Restoration Bid Letting January 2016 March 2016 Utilization Committee February 2016 March 24, 2016 Executive Committee March 2016 April 8, 2016 Full Commission March 2016 April 12, 2016 Permits Construction Start May 2016 May 2016 Construction Completion August 2016


Jul 13 Staff is working with Gewalt Hamilton engineers on the bridge removal plans, once competed staff will start the permit application process.

Aug 13 Staff is working on the permit application for the removal of the concrete bridge.

Sep 13 Completed a conceptual plan for the proposed bridge repair work at Fabyan. The plan calls for reviewing structures and developing a plan to repair the bridges, it also includes options for replacing the concrete bridge and removing the causeway to allow the restoration of the riparian areas within the preserve.

Oct 13 Application for the concrete bridge removal is complete staff is working with various agencies to answer questions before submitting the permit.

Nov 13 The permit application for the removal of the concrete bridge has been submitted to the Army Corp of Engineers for approval, this process can sometimes take several months. During this time staff will prepare a final plan for the proposed improvements for the bridges and river bank restoration work.

Dec 13 Staff is working on conceptual plan for bridge work and causeway repairs or removal, once complete staff will submit to Commission for review.

Jan 14 Staff is working with engineers on plans for bridge removal for permit submittal. Applying for grant assistance for construction of a new bridge.

Feb 14 Presented bridge replacement plan and request for approval to submit grant assistance for the bridge replacement plan. Finalized plans for bridge removal and submitted to CORPs for permits.

Mar 14 Waiting to hear from Illinois Historic Preservation Agency for approval of bridge replacement, once that is complete staff will work with engineer to complete bid documents for removal.

Apr 14 Illinois Historic Preservation approved the removal, once army CORP permit is received staff will begin the bidding process May 14 Staff received the permit from the Army Corps of Engineers and is preparing to bid specification for project

Jun 14 Project is out to bid, and bids are due the first week of July, staff will be presenting bids at the July Planning and Utilization for review and approval.



Jul 14

The District awarded a contract to Gewalt Hamilton Engineering for $13,450, to develop the necessary plans for its removal. Because the bridge was closed to public access, staff requested permission to move forward with the project in two phases; Phase 1 to remove the bridge while preparing plans for Phase 2 which would be the bridge replacement, causeway removal and shoreline restoration. Phase 1, the concrete bridge removal was advertised and bid with 4 vendors responding.

Aug 14

Illinois Constructors Corporation from Elburn, Illinois was awarded the lowest qualified bidder with a total bid of $167,000. Staff is currently working on documenting the construction of the boathouse and the lighthouse to allow for new drawings to be completed as part of the renovation. In order to protect the light structure on top of the light house, staff is requesting permission to remove it during this process. As-built drawings will be completed and a set of architectural plans will be developed and once the base structure is rebuilt, the light will be reinstalled.

Sep 14 Signs have been posted – lighthouse has been temporarily removed.

Oct 14 Bridge removal has begun, contractor schedule to be completed first week of November. Staff is working with engineer on bridge replacement drawings

Nov 14 Bridge has been removed contractor working on restoration

Dec 14 Restoration for bridge removal complete, the next phase of engineering has been approved, staff will be working with the engineer on bridge reinstallation and causeway removal plans and permitting.

Jan 15 Staff is working with engineer on second phase of engineering which is the installation bridge and the causeway removal.

Feb 15 Staff is getting proposals from contractors to remove the balance of the lighthouse

Mar 15 Staff has contracted Bird Inc. to remove the balance of the concrete from the lighthouse, the removal is scheduled to be completed by the end of March


Jul 15 Staff is working with engineer on preparing bridge plans and causeway removal plans. Once plans are complete permits will be applied for. Project scheduled to bid for next summer work

Aug 15 Bridge installation and Causeway removal plans are still underway. Sep 15 Bridge removal is complete Oct 15 Bridge installation will be included in the bid for the Causeway Removal Nov 15 Staff and Engineer are working on paperwork for permits submittal

Dec 15 Staff and the engineer are working with the IDNR on plan revisions for the causeway removal, permits are in and being reviewed for the bridge installation and the causeway removal. The bid for the lighthouse restoration is complete and will be advertised in January

Jan 16 The bid for the lighthouse restoration is out and is due beginning of February, staff has submitted plans for approvals.

Feb 16 The bid for the lighthouse has been delayed until beginning of March, staff is working with the Illinois Historic Preservation Agency on material specifications for the restoration. The new bid date is March 3rd.

Mar 16 The lighthouse bid is moving forward. The bid amount was $128,900 it has been submitted to the Commission for review and approval

Apr 16 The bid for the light house has been approved. Construction is scheduled to begin in May

May 16 The contractor has started the repairs on the lighthouse foundation and has found some bad concrete, so staff and consultants are working on a solution.

Jun 16 The foundation for the lighthouse has been repaired. The contractor is now is moving forward on the installation of the structural steel and the framing.



Jul 16 The Concrete for the lighthouse has been completed, staff is working with the contractor on the punchlist and site restoration. Bridge installation – staff is working with the engineer and IDNR office of water resources on changes to the plans before the bid preparation can begin.

Aug 16 Concrete contractor is complete, staff has re-installed the light structure and the roof on the lighthouse. Staff is working on changes based on the review by the IDNR.

Sept 16 Staff is currently working on getting the railing restored before installation and working with an electrician on the solar light system.

Oct 16 Staff is researching companies that can restore the lighthouse railing

Nov 16 Staff is working with a consultant on a solar light installation that will restore the original look of the light fixture in the lighthouse

Dec 16 The railing for the lighthouse is currently being evaluated by Horn Steel and they are preparing a proposal for the restoration.

Financial Summary FY16-17 Budget: $700,000 Expenses:

Encumbered Actual Spent Vendor Product / Service Rendered Project #

13,450$ 13,345$ Gewalt Hamilton Assoc.

(GHA)Bridge Demo Engineering Services 30042

167,000$ 167,000$ Illinois Constructors Inc. Foot Bridge Removal 20101.B

22,000$ 22,000$ Gewalt Hamilton Assoc.

(GHA)

Engineering & permit fees for new bridge abutments, relocation and installation of bridge sections

20101.C

2,850$ 2,685$ Williams Architects Boathouse & lighthouse evaluations 20101.A270$ 120$ Menards - Batavia Misc. materials 20101.D

9,460$ 9,460$ Bird Inc. Concrete removal 20101.E

20,000$ 19,756$ Williams ArchitectsLighthouse architectural design/engineering for lighthouse

20101.F

1,750$ 1,750$ Kane/DuPage Soil & Water erosion control 20101.G128,900$ 128,900$ Schafges Brothers Lighthouse Construction 20101.I

350$ 350$ Davis Crane Rental Set light on lighthouse512$ 512$ EcoCAT Consultation 20101.H

366,542$ 365,878$ Total to date Project #s 20103:20101 A-H :30042: 30320

03-31-31-7040


Fabyan Forest Preserve Causeway Removal Engineering IDNR Grant* Fiscal Year: 2015 – 2016 Funding

Forest Preserve District: $ 0 Other: IDNR Grant $700,000 Total Budget: $700,000

Budget Breakdown Engineering: $ 100,000 Construction: $ 600,000

Project Description Fabyan Forest Preserve is without question our most heavily used preserve. The 198 acre preserve hosts many events each year and thousands more walk, jog and ride the trails, as well as visit the historic Villa Museum, and picturesque gardens. In 2012, a section of the concrete bridge that crosses over to the island failed. Staff closed the bridge to public use while completing an evaluation of the bridge. It was determined that the bridge was in such poor condition that the section that failed could not be repaired without replacing the entire bridge. Because of its condition, the District closed the bridge and hired an engineer to develop a plan for its removal while Staff prepared a plan for future improvements to the preserve. Additionally, the causeway culverts are failing preventing water flow on the west side of the island, the condition of the light house and the bridge abutments on the bridge connecting the island to the east side of Fabyan are deteriorating.

The removal of the causeway is being coordinated in conjunction with the Fabyan Forest Preserve bridges and island improvement project in that the causeway will be removed following the installation of the new pedestrian bridge.

In the agreement, ratified by the Forest Preserve Commission on Jan. 13, 2015; the IDNR agreed to provide $1 million to remove the causeway at the Fabyan Forest Preserve. The funding will cover costs for engineering and removal of the two structures as well as shoreline restoration. The IDNR has provided $500,000 of the funding for the engineering. Once a final construction design and estimated cost is approved by the IDNR, they will provide the remaining funding to bid the project.

The dams are major barriers for fish and other aquatic animals. By removing the structure, animals could more freely move throughout the river corridor. This would greatly improve water quality and fish habitat.

The District set the standard many years ago in dam removal when we took out the South Batavia Dam. Fisheries biologists have demonstrated through their sampling that removing dams is the most positive thing we can do to improve the rivers for fish. Holistic restoration is still in process, but even removing the dams one at a time works to restore the structure and function of the entire Fox River corridor. Contacts:

Staff Project Manager: Jerry Culp Engineer: Gewalt Hamilton Assoc. (GHA) Contractor: Illinois Constructors Corps

Project Schedule STAGE PROJECTED DATE ACTUAL DATE

Causeway Removal Engineering Firm Hiring RFP Letting June 2014 GHA Engineering Causeway Removal Utilization Committee July 2014 July 24, 2014 and Shoreline Restoration Executive Committee August 2014 August 1, 2014 Full Commission August 2014 August 8, 2014 INDR Grant Approved January 2015 Permits Construction Start Construction Completion



Jul 15 Staff is working with engineer on preparing bridge plans and causeway removal plans. Once plans are complete permits will be applied for. Project scheduled to bid for next summer work

Aug 15 Bridge installation and causeway removal plans are still underway. Sep 15 Engineering plans are at 50%, staff is working with engineer on starting the application process for permits Oct 15 Staff and engineer working with permitting agencies to get preliminary review of project before submittal Nov 15 Staff is submitting 95% drawings to IDNR for review and approval Dec 15 The drawings have been submitted to IDNR for review, staff and the engineer are waiting comment

Jan 16 The IDNR has reviewed the drawings and returned comments, the engineer is reviewing and completing suggested changes. Staff and the engineer are also working through the COPR permit process and will modify drawings once comments are received.

Feb 16 The Engineer has submitted the drawings for permits including the CORP and Department of Water Resources

Mar 16 The Engineer is working on comments from IDNR and awaiting comments from the CORP before resubmitting the plans to IDNR.

April16 Drawing change have been completed and sent to IDNR for review and Approval

May 16 Received CORP permit and OWR permit. Staff is finalizing bid and preparing for advertisement and has set the bid specification to IDNR for review

June 16 Staff has sent copies of the permits to IDNR as part of the review process. As soon as the IDNR signs off on the specifications and drawings staff will finalize and advertise for bid.


Jul 16 Staff is still working with the IDNR on the revised plans for the causeway removal.

Aug 16 The Engineer received additional comments for the causeway removal plans from the IDNR and is working on making the changes to resubmit.

Sep 16 Staff is working with the engineer on separating the engineered drawings for the causeway, from the bridge for the IDNR, because the IDNR is funding the causeway it will work better to separate them.

Oct 16

The estimate for the installation of the bridge over the Fox River is higher than what is available in the budget, so staff is looking for additional funding for this phase of the project. The bridge needs to be install before or at the same time as the causeway removal so the causeway removal is delayed at this time. Staff is also still working with the IDNR office of water resources on the propose changes.

Nov 16 Working with the IDNR on proposed review comments on the engineering drawings.

Financial Summary FY16-17 Budget: $700,000 Expenses:


85,232$ 50,217$ Gewalt Hamilton Assoc. Engineering for causeway removal 30327

85,232$ 50,217$ Total to date Project # 20103 03-35-35-7050


Fabyan Forest Preserve Japanese Garden Pond Engineering Fiscal Year: 2016-2017 Funding

Forest Preserve District: $10,000 Other: $ 0 Total Budget: $10,000


Project Description For the last two years, the water level of the pond has not been able to be maintained at an appropriate level. Staff installed water pumps and hoses to fill the pond on numerous occasions. The garden areas of Fabyan are highly visible and highly used, as well as a source of revenue for the District. The cause for the drainage of the pond is unknown at this time. Monies will be used to begin the investigation of a possible leak and potential repair/ redesign to bring the pond back to the standard patrons have known and expected

Contacts

Staff Project Manager: John Goreth

Engineer: TBD

Project Schedule

STAGE PROJECTED DATE ACTUAL DATE Bid Letting October 2016 Bid Approval

• Utilization Committee January 2016 • Executive Committee February 2017 • Full Commission February 2017

Construction Start March 2017 Construction Completion June 2017

2016 – 2017 Fiscal Year Updates Jul 16 Staff working with Planning Department to evaluate engineering project. Aug 16 Staff working with Planning Department to evaluate engineering project. Sep 16 Staff working with Planning Department to evaluate engineering project. Oct 16 Staff putting together specifications for engineering. Nov 16 Staff putting together specifications for engineering. Dec 16 Preparing RFP to be sent to engineering firms.

Financial Summary Total Budget: $10,000 Expenses:

Encumbered Actual Spent Product / Service Rendered Project #-$ -$ -$ -$ Project # 10404 03-21-24-7050

Vendor

Total to date


Fox River Trail - Raymond Street Re-Route* Fiscal Year: 2015-2016

Funding Forest Preserve District: $1,358,000 Other: CMAP-TAP Grant $1,774,896 Total Budget: $3,132,896

Budget Breakdown Engineering: $ 237,906 Construction: $2,894,990

Project Description

In the fall of 2008, flood waters eroded and washed out the footings for the Fox River Trail Bridge near Raymond Street in South Elgin. In March of 2014, the Planning and Utilization Committee reviewed the status of repairs to the current bridge that connects the Fox River Trail to the Elgin branch of the Illinois Prairie Path at the Raymond Street Forest Preserve. Additional damage to the bridge and its abutments was sustained, the Committee approved staff’s recommendations to remove the bridge and continue to research an alternative route for the bike trail connections. Staff presented plans that proposed three different routes to reconnect the trail.

The proposed concepts contemplated 1) routing the trail through the Fox River Water Reclamation District (FRWRD) property over the current at grade crossing and building a new bridge over Poplar Creek west of the current bridge, 2) rebuilding Raymond Street and Riverview Drive to accommodate a bike lane and route to a point where an at grade crossing could be constructed or 3) constructing a tunnel approximatel 200 feet south of the existing bridge. All three options were viable options, but preliminary conversations with the railroad ruled out the at grade crossings at FRWRD and on Riverview Drive so staff moved forward to prepare a request for proposal for engineering services to construct a tunnel under the railroad to reconnect the Fox River Trail to the Elgin branch of the Illinois Prairie Path.

In 2014, Wills Burke Kelsey Associates (WBK) of St. Charles, IL was contracted to complete the phase I engineering for the project which includes working with the District on applying for grants to fund the construction of the project in January of 2016.

WBK’s contract was extended to complete the phase II engineering which will include permits, construction drawings, and project observation.

The contract for phase I engineering was approved for $106,559.12, based on a $1.3-million-dollar project. During the IDOT reviews and preliminary engineering, the scope of the project changed requiring additional engineering studies.

The District was notified in October of 2015 that it had been awarded a Transportation Alternatives Program (TAP) grant through the Chicago Metropolitan Agency for Planning (CMAP). This federal grant will reimburse 80% of the cost of the project estimated at $2.3 million dollars including the Phase II engineering estimated at $180,000.


Contacts Staff Project Manager: Jerry Culp Engineering: Williams Burke Associates Herlihy Mid Continent William Hanna Western Survey

Project Schedule

STAGE PROJECTED DATE ACTUAL DATE

Original Bridge Repair

Engineering Firm Hiring September 2009 February 2013 RFP Letting

• Utilization Committee October 2009 October 29, 2009 • Executive Committee November 2009 November 6, 2009 • Full Commission November 2009 November 9, 2009

Former Bridge Repair

Bid Approval for Construction • Utilization Committee July 2010 March 2012 January 28, 2013 • Executive Committee August 2010 April 2012 February 1, 2013 • Full Commission August 2010 April 2012 February 13, 2013

New Tunnel Design Project Construction Start

TAP grant awarded October 2015, Construction start

June 2017

Construction Completion June 2018


Jul 09 Staff is working with operations on proposals from engineers to redesign project so shoreline can be stabilized and abutments will remain in place.

Oct 09 Utilization Committee approved the engineering contract with Western Surveying & Engineering for a price of $38,895. Moving to Executive and Full Commission for approval in November

Dec 09 Contract let – Engineering has sent letter to IDNR. Working on cross sections. Jan 10 Weather delays. Feb 10 Cross sections are completed. Mar 10 Bridge inspected – working on the engineering repair plans Apr 10 No progress due to weather. May 10 Borings were taken around bridge site to determine soil stability. Jun 10 Waiting for report on soil stability to complete the IDNR permit application.

2010 – 2011 Fiscal Year Updates Jul 10 Western Engineering hired and working on engineering plan.

Sep 10 Received a report on the site mapping and borings. Due to lack of performance by Western Surveying and Engineering, letter sent requesting contact.

Oct 10 Communication sent to WE requesting meeting. Nov 10 Meeting with WE scheduled. Dec 10 All parties met regarding project. WE committed to continuing project and have bid spec ready by Jan. 15, 2011 Jan 11 Bid specifications not yet received. Spenader has hired Terracon to do the specification work. Feb 11 The bridge permit application has been sent in to the IDNR by Western Engineering (Spenader).

Mar 11 IDNR requested more information, Spenader to send. Elevation diagrams and engineering diagrams. Waiting to prepare bid specs.

May 11 Terracon has been working on plans for the bridge footings. Western is working with other engineers to develop a bracket for the bridge to fasten it to the footings and sheet pilings.

Jun 11 Waiting on plans for the bridge abutments, sheet pilings, and brackets.


2011 – 2012 Fiscal Year Updates Aug 11 Received first draft of plan sets and reviewed at the end of August.

Sept 11 Met with John Spenader of Western Engineering (WE) to discuss plan set. Provided WE with specifications for asphalt trail and seeding work. Awaiting final specifications for bid process to begin.

Oct 11 Awaiting final specifications for review.

Dec 11 Western Engineering has delivered final specifications. Staff is waiting to hear from the Army Corps about the need for a permit. Documents will be sent for bid in January 2012.

Feb 12 Permission granted from Kane/DuPage Soil & Water Conservation District to proceed. Waiting for IDNR approval, subsequent to the Army Corps permit and then bid process can then begin.

Apr 12 Engineer working with IDNR for additional permitting. May 12 Waiting for permits and meeting with ACE.

Jun 12 Engineer working with USACE for permitting information and submission of maintenance plan. Letter drafted to USACE to declare Western Engineering as liaison on behalf of FPD.

2012 – 2013 Fiscal Year Updates Jul 12 Waiting for WSE to deliver information to the IDNR and USACE for permit processing.

Aug 12 IDNR and USACE reviewing documents from Western S&E. District provided an inspection and maintenance schedule /plan to the IDNR as requested.

Sep 12 Waiting for permit review and permits from USACE. Additionally, IDNR has received the requested easement grant documentation from the RR to install the original bridge.

Dec 12 Blueprints for the project and all permits have been obtained. Preparing bid specs.

Feb 13

Due to poor soils to a depth of 40’, the footings and shoreline stabilization materials will be driven-steel piles with an engineered bracket welded to it to hold the bridge. The bid was sent out to 15 vendors with 4 vendors responding. The qualified lowest bidder was Herlihy Mid-Continent of Romeoville, IL with a bid price of $98,858.26 to repair the Fox River Trail bridge. Initial budget funds were anticipating conventional concrete footings. Due to unstable soils, conventional footings were not feasible and the Army Corps approved the modification to specify steel piles to be driven as bridge support and bank stabilization. The steel piles require no excavation or coffer dams to divert water flow, therefore the construction costs is substantially less expensive.

Apr 13 Waiting for railroad permit and material delivery.

Jun 13

The project was awarded to Herlihy Mid-Continent in March, 2013. Herlihy was unable to find the steel specified in the bid documents prepared by Terracon Engineers. Additionally, the District contacted steel manufacturers and was also unable to locate the specified steel. Herlihy was able to obtain six sections of the steel but at a length 5’ longer than specified. Terracon Engineers has approved the use of the additional length steel in the abutment design of the bridge repair. For those six sections of steel, Herlihy is requesting an increase to cover the additional length of the material. For the remaining sheets required for the repair of the wing wall, an alternative, thinner steel has been approved by Terracon Engineers. Herlihy is providing a credit for the reduced cost of the thinner steel. Therefore, with the credits subtracted from the increase, the cost of the change order totals $1,003.32 for the modified steel. Waiting for railroad permit to begin construction.


Aug 13

There were some additional issues from the storm event that followed the bid award. Additional damage was identified when the contractor was dismantling portions of the bridge; the ledge that was supporting the bridge was sheared off completely. Revised plans were developed from the Engineer; the Army Corps of Engineers has issued a permit for the revised plans. There is approximately $100,000 still remaining in the budget as contingency for this item.

Sep 13 Revised plans have been submitted to the railroad for review/approval. A bid is being prepared for the additional work to be released once approval is received from the railroad.

Oct 13 Railroad denied proposed plans

Nov 13 Committee approved the removal of the two existing bridge spans. Staff researching alternative routes for the Fox River Trail in this area. Staff is meeting with FRWRD (Fox River Water Reclamation District) and South Elgin.

Dec 13 No update at this time.

Jan 14

Staff prepared plans to research rerouting the trail and worked with engineering firms to determine the best long term plan for the trail. Based on the research the best long term solution for the trail reroute is to construct a tunnel under the railroad and reconnect the trail. Staff presented the proposed reroute to the Planning & Utilization Committee and it was approved.

Feb 14 Staff is working on preparing a request for proposals for the engineering needed to construction the trail reroute.

Mar 14 The request for proposal has been advertised and is due in April, once the RFPs are submitted and staff has reviewed them the most qualified submittal will be presented to the Planning & Utilization Committee for review and approval.


2013 – 2014 Fiscal Year Updates (cont.)

Apr 14 Staff set up a kick off meeting with Wills Burke Kelsey to layout the scope of the project and to begin preparing a schedule for the project.

May 14 WBK reviewed project with the Union Pacific Railroad engineers to layout the process for approvals for the re-routed trail June 14 WBK is currently collecting data, topo, tree survey etc. as they begin preparing plans for the trail re-route.


Jul 14 Staff met with WBK to review collected data and issue related to the reroute and set schedules for preparing the new layout, phase I drawings and approval process for applying for funding

Aug 14 Staff met with WBK to review the preliminary layout of the trail reroute, after the field visit, staff and engineers adjusted the layout to reduce impact to the trees and wetlands in the area.

Sep 14 Staff met with IDOT to begin review and approval process for the Phase I engineering. Oct 14 Engineers are finalizing new trail route and preparing drawings to submit to the railroad

Nov 14 Plans for the re-route have been submitted to the railroad, waiting for comments, staff is also working with WBK on funding opportunities and grants.

Dec 14 Staff attended a CMAP meeting regarding grant funding opportunities for the project. Jan 15 Staff and engineer attended a meeting with IDOT to present the project and prepare for grant submittal

Feb 15 Staff and engineer met with CMAP representatives to review project and discuss how it meets grants qualifications. Staff also started the process with Union Pacific for the easement needed to construct the underpass

Mar 15 Grant application has been submitted, site analysis and data gathering work will continue as we continue to complete the phase I engineering.

Apr 15

During the IDOT review and preliminary engineering, the scope of the project changed requiring additional engineering studies. These include environmental site assessments, hydraulic modeling, additional surveys and tree inventories due to enlarged project boundaries to accommodate changes determined through the IDOT review. A change order was submitted for Commission approval in the amount of $35,541.54.

May 15 Suggested changes by IDOT and the Union Pacific Railroad have increased the cost of the project, staff and the engineers are reviewing project items to see if changes can be made to reduce costs

Jun 15 Staff and engineer and still adjusting the project based on input from IDOT and the railroad, all changes and final submittals will be completed by July. The District should be notified this fall regarding the TAP grant application applied for through CMAP.

2015 – 2016 Fiscal Year Updates Jul 15 FY2015/16 budget includes Fox River Trail South Elgin improvements.

Aug 15 Phase I engineering is complete, staff and engineer are continuing to work with the railroad on modifications to the plan. The CMAP TAP grant application is in and notification is scheduled for October

Sep 15 Railroad has reviewed plan and provided comments, the engineer is revising drawings for resubmittal

Oct 15 The TAP funding for the grant has been approved. Project is estimated to cost $2,325,179.12 of which the District will receive $1,774,896 in reimbursement for the project. Project cost after reimbursement $550,283.12

Nov 15 Staff attended a kick off meeting with CMAP regarding the TAP funding. This meeting set guidelines and milestones for the project. Staff has scheduled a meeting with the engineer in December to start preparing for Phase II engineering.

Dec 15 Staff received proposal from engineer for phase II engineering, this will be presented at the January Planning and Utilization Committee for review and approval

Jan 16 Phase II engineering was approved, staff will be presenting to IDOT for their approval

Feb 16 Staff has submitted the Phase II engineering to IDOT for approval, this is the first step in meeting a series of timelines for the grant project.

Mar 16 Staff and engineer are still working with IDOT for approval on phase II engineering Apr 16 Engineer has made minor changes to the plans per IDOT recommendations and resubmitted.

May 16 IDOT has approved the phase II engineering work the next miles stone we need to meet is submitting of pre-final plans to IDOT before the end of June.

Jun 16 Pre-final plans have been submitted and approved by IDOT our next milestone is to get federal authorization for construction by September.



Jul 16 Staff is working with the engineer on finalizing the drawings to prepare them for our next authorization. Staff is also getting the legal description to the engineer and working to finalize the compensatory storage areas.

Aug 16 The legal description have been prepared for the site and incorporated into the drawings, staff will begin working with FRWRD on the easements needed for the compensatory storage and construction easements.

Sep 16 Staff is working on the tree replacement plans and mitigation requirements for the construction. Oct 16 Staff is working with the engineer requested documents for IDOT approval of the project Nov 16 Staff is working with FRWRD on the proposed easement agreement for the compensatory storage area

Financial Summary

Budget: $500,000 Expenses:


38,895$ 38,895$ Western Survey & Engineering Engineering Services 30320

59,861$ 59,171$ Herlihy Mid-Continent Bridge Repair & change order 10021142,101$ 139,840$ Williams Burke Kelsey (WBK) Engineering for re-route 30303.A

10,000$ 9,945$ Union Pacific Railroad Engineering review of tunnel 30303.B2,500$ 2,500$ William Hanna Survey Work 30303.C

136,173$ 66,300$ Williams Burke Kelsey (WBK) Phase II Engineering work 30320.A

389,530$ 316,651$ Total to dateProject #s 30303 A-C : 30320:

1002103-35-35-7050 03-35-35-5070


Freeman Kame Forest Preserve Prairie Reconstruction Fiscal Year: 2016-2017



Project Description Freeman Kame Forest Preserve encompasses 1,335 acres and is located along Freeman Road, in Rutland Township. The most notable features of the preserve are the rolling terrain and diverse wetland and upland habitats created by glacial activity. A 35-acre portion of the preserve including a gravel kame has been a dedicated Illinois State Nature Preserve since 1994. In 2015, 101 acres of additional nature preserve and buffer were dedicated at the site, giving further protection to prairie, savannah, marsh and sedge meadow habitats.

The marsh and sedge meadow habitats are home to a variety of species including a population of state endangered reptiles. An approximately 18-acre farm field was removed from agricultural production in 2011 for the following reasons: its proximity to the wetland complex, the fields suitability for turtle nesting and the fact that a nesting female of an endangered species of turtle was crushed by farm equipment.

The field has been fallow for several years and dominated by species of weeds. This project will establish prairie habitat in this formerly farmed area with the goal of creating quality turtle nesting habitat in close proximity to the wetland habitats. The project would also benefit grassland birds. Funds will be used to have the field disked and harrowed, herbicide treatment of the weeds that emerge, and to purchase native seed for the project area.

Contacts Staff Project Manager: Ben Haberthur Contractor: TBD

Project Schedule

STAGE PROJECTED DATE ACTUAL DATE Bid Letting September 2016 September 2016 Bid Approval

• Utilization Committee October 2016 October 27, 2016 • Executive Committee November 2016 November 4, 2016 • Full Commission November 2016 November 8, 2016

Construction Start March 2017 Construction Completion May 2017

2016 – 2017 Fiscal Year Updates Jul 16 Site reconnaissance to determine weed control needs. Aug 16 Whole site mowing in preparation for follow-on herbicide and disc treatment. Sep 16 Prairie mix specifications included in annual seed bid. Dec 16 Bid approved by Commission awaiting delivery.


Financial Summary


Encumbered Actual Spent Product / Service Project #20,000$ 20,000$ Native Seeds 20401

-$ -$

Project # 20401 03-31-31-7060

VendorShooting Star

20,000$ 20,000$ Total to date


Freeman Kame Forest Preserve RTP Grant* Fiscal Year: 2015 – 2016

Funding Forest Preserve District: $ 80,000 Other: RTP Grant $200,000 Total Budget: $280,000

Budget Breakdown Engineering: $ 70,000 Construction: $210,000

Project Description Freeman Kame-Meagher Preserve has some of Kane County's most picturesque topography - situated on the northern flank of the kettle-moraine complex north of Gilberts. There are wet kettle pockets defined by the wooded kames and numerous hills and drumlins that create a panorama of habitats ranging from the spectacular to the cozy secluded nooks. The Preserve (1,264 acres) is also home to Camp Tomo Chi-Chi Youth Camp and Lodge, as well as, a State Dedicated Nature Preserve on the north side of Freeman Road.

Given the attractive setting and high horse traffic in the area, Freeman is a natural for equestrian trail development. Based on both 2006 and 2013 public input the District seeks assistance to 1) open new areas for riding; 2) build connecting trails to link the camp area and 3.5 miles of existing hiking trails; and 3) address potential user conflict with way-finding and interpretive signs.

The project begins along Tower Hill Road where a proposed new entrance and equestrian trailer parking area offers first time access to the southern preserve. Features are a 15 car/trailer parking, well and drinking fountain, interpretive and way-finding signs, shelter and restroom – including solar panels. A 10’ wide screened trail will loop through the southern preserve area for 0.66 miles and then 6’ wide mown trail (1.12 miles) will meander north through the hills, woods and open areas to join an existing 3.5 trails leading to and around the camp area. No riding is permitted north of Freeman Road – where the INAI site is located. The trail skirts the ponds and avoids the wetlands on site. The District proposes solar panels at the restrooms which will not only generate power to the facility, but will also feed back into the power grid – resulting in a negative power usage. The project is ready to begin immediately upon IDNR approval. Development is planned for a 6-month construction period. The project incorporates input from public for trails, connections and water at the site.

The District was awarded an IDNR RTP grant which totals $280,000. The grant will reimburse the District $200,000 upon completion.

Contacts

Staff Project Manager: Jerry Culp Engineer: Bono Engineering Contractor: Evans & Son

Project Schedule

STAGE PROJECTED DATE ACTUAL DATE Grant Approval 2014 September 2014 Bid Letting March 2015 June 2015

• Utilization Committee April 2015 June 2015 • Executive Committee May 2015 July 2015 • Full Commission May 2015 July 2015

Construction Start June 2015 August 2015 Construction Completion December 31, 2016


2014 – 2015 Fiscal Year Updates Jul 14 Grant was submitted in February 2013. Aug 14 Awaiting approval process. Sep 14 Grant approved by IDNR. Received agreement to begin September 17, 2014 – December 31, 2016.

Oct 14 Staff will begin preparing drawings to bid the proposed improvements scheduled for bidding in fall of 2015

Nov 14 Working with IDNR to finalize contract and paperwork. Dec 14 Reviewing and preparing site drawings to begin final layout of site plans.

Mar 15 Site plans are complete; they are currently out to staff for final review. Project is scheduled to be bid in May and construction starting in July.

Apr 15 Staff is preparing bid documents.

May 15 The bid for the parking lot, drive and trail is out to bid and due in June. The Shelter restroom and well bids will go out in July and August for completion this fall.

Jun 15 Consultant hired to make detention calculations. Bids for the parking lot, drive and trail are in and staff has submitted for review and approval. Low bidder for the bid is Evans and Sons with a bid of $135,630. Once approved staff will work with contractor to schedule construction

2015– 2016 Fiscal Year Updates

Jul 15 Bids for the parking lot, drive and trail have been approved and scheduled to begin in August, staff is working on bids for the shelter, restroom and well.

Aug 15 The trail and parking lot are complete; staff is working on bids for the shelter. Staff is also working on the restroom and well installation

Sep 15 Staff is preparing bids for winter letting and spring construction for the shelter

Oct 15 Staff is evaluating the existing well on site if usable will upgrade existing well if not will prepare bid for new well.

Nov 15 Bids are ready for shelter, staff will advertise and bid the shelter. Bids will be submitted for review and approval at the January Planning and Utilization meeting.

Dec 15 Bids for the shelter have been advertised and scheduled to opened in January and submitted to the Utilization Committee in January for review and approval.

Jan 16 Bids for the shelter have been approved, staff will work with the contractor to get the shelter ordered and scheduled for installation this spring

Feb 16

Shelter contractor has submitted all necessary paperwork and shelter structure has been ordered. Staff is also working on testing the well to see if it is acceptable for use or a new well is needed. Once the well test results are in staff will begin preparing bids for the drinking fountain installation. Staff is also submitted permit applications for the restrooms and is scheduling the restroom installation once the shelter is complete.

Mar 16 Staff is preparing for the construction of the shelter as soon as weather permits, and working with the trades department on scheduling the restroom construction

Apr 16 The contractor has started excavating the area in preparation for the shelter construction May 16 The contractor has completed the shelter construction, staff is working with them on punch list items.

Jun 16 The contractor has completed the shelter and restoration work is complete. The restroom construction is scheduled to begin late July early August.


July 16 Restroom construction is underway, staff is working on well rehabilitation, water hydrant and shelter electric installation.

Aug 16 Restroom construction is complete. Trades has install the electric and water line to the shelter and staff is coordinating the well contractor to compete well upgrades.

Sept 16 Well contractor has completed the upgrades to the well, staff is working on finalizing all contractor work and restoration of the site.

Oct 16 Solar powered gate has been installed, this completes the balance of the project. Nov 16 Staff is working with the contractor on punch list items and will review project billing and closeout.



Encumbered Actual Spent Product / Service Rendered Project #540$ 540$ Detention calculations 30313.B

12,210$ 12,210$ Installation and Grading CA-6 30313.C990$ 990$ Soil Suitability 30313.E

1,363$ 1,363$ Picnic tables 30313.D496$ 496$ Waterless restroom design 30313.F

135,630$ 122,067$ Parking lot & trail construction 30313.A50,561$ 50,561$ Picnic Shelter 30313.H

350$ 350$ Permit 30313.G7,545$ 7,545$ Bill Weirich Well Well Upgrade 30313K

18,125$ 18,124$ Misc. Restroom Construction 30313J5,368$ 5,368$ Misc. Electric/Waterline install 30313L

945$ 945$ Well Testing 30313.IPrairie State Well

RJ ThomasWilliams Architects

Evans & Son Carmichael Construction

Kane Co. Health Dept.

Construction Testing Serv.

VendorBono Engineering

Schneider Excavating


Grunwald Forest Preserve South Operations Maintenance Facility Parking Improvements Fiscal Year: 2016-2017



Project Description This project is to pave a portion of the existing gravel parking lot at the South Operations Maintenance Facility within the Grunwald Farms Forest Preserve. The gravel lot holds moisture that negatively effects vehicles and equipment parked there. The moisture creates rust on all metal surfaces. This rust destroys the vehicles and equipment at a much faster rate than normal. The scope of the paving project is approximately 9,900 sq. ft.


Project Schedule

STAGE PROJECTED DATE ACTUAL DATE Bid Letting September 2016 Bid Approval

• Utilization Committee January 2017 • Executive Committee February 2017 • Full Commission February 2017

Construction Start April 2017 Construction Completion May 2017

2016 – 2017 Fiscal Year Updates Jul 16 Staff continuing to work on specifications and proposals. Aug 16 Staff continuing to work on specifications and proposals. Sep 16 Staff continuing to work on specifications and proposals. Oct 16 Staff continuing to work on specifications and proposals. Nov 16 Staff continuing to work on specifications and proposals. Dec 16 Specifications are complete, and waiting on more proposals.

Financial Summary


Encumbered Actual Spent Product / Service Rendered Project #

-$ -$

-$ -$ Total to date Project # 10405.G 03-21-24-7050

Vendor


Johnson’s Mound Forest Preserve Sled Hill Reconfiguration* Fiscal Year: 2015-2016 Funding

Forest Preserve District: $13,000 Other: $ 0 Total Budget: $13,000


Project Description The Johnson’s Mound sled hill is a popular sledding destination for many individuals and families in the area. During the 2014 insurance audit, PDRMA recommended operational and site improvements. Operational improvements were implemented the next season, which included extending the run out at the bottom of the hill and adding hay bales to lengthen the barrier.

The site improvement is to re-contour the hill. The cost is about $13,000 which would include the mobilization of equipment and the hourly cost of a machine and operator for 3-5 days.


Project Schedule

STAGE PROJECTED DATE ACTUAL DATE Bid Letting August 2015 N/A Bid Approval

• Utilization Committee September 2015 N/A • Executive Committee October 2015 N/A • Full Commission October 2015 N/A

Construction Start October 2015 Construction Completion December 2015

2015 – 2016 Fiscal Year Updates Jul 15 Staff is preparing a plan for the project. Aug 15 Staff is preparing a plan for the project. Sep 15 Staff is preparing a plan for the project.

Oct 15 Operations, Safety Coordinator, and Natural Resources staff working together to evaluate construction in Natural Area. Consulting with PDRMA also for final review.

Nov 15 Operations, Safety Coordinator, and Natural Resources staff working together to evaluate construction in Natural Area. Consulting with PDRMA also for final review.

Dec 15 Evaluating construction work in Nature Preserve. Jan 16 Obtaining Nature Preserve information to present for permission. Feb 16 District’s grant administrator obtaining Nature Preserve data to present for approval of project. Mar 16 Project scope and specifications sent to Nature Preserve Commission for approval. Apr 16 Waiting for the Nature Preserve Commission to review project. May 16 Waiting for the Nature Preserve Commission to review project.

Jun 16 Nature Preserve Commission advised that project approval will go in front of Nature Preserve Commission meeting in September 2016. Forest Preserve Natural Resource Director to attend.



Jul 16 Nature Preserve Commission advised that project approval will go in front of Nature Preserve Commission meeting in September 2016. Forest Preserve Natural Resource Director to attend.

Aug 16 Nature Preserve Commission has determined that the project can proceed. Sept 16 Staff obtaining proposals from contractors. Oct 16 Proposals obtained. Material from ADA corrections will be used to complete project. Dec 16 Project to be completed in late spring 2017.

Financial Summary Total Budget: $13,000 Expenses:

Encumbered Actual Spent Product / Service Rendered Project #-$ -$ -$ -$ Total to date Project # 10119 03-21-24-7050

Vendor


Natural Resources Facility* Fiscal Year: 2013 - 2014

Funding Forest Preserve District: $1,595,000 Other: ICECF 6943 $ 45,000 Total Budget: $1,640,000

Budget Breakdown Engineering: $50,000 Construction: $1,590,000

Project Description

The Commission has approved Meissner Corron Forest Preserve as the location for the new Natural Resource Field Office Facility. The design and layout of the building would be very similar to those constructed for the North and South Operation Department facilities.

The District will be using a design - build process to design and construct the new facility. The project will start with hiring an architectural firm to prepare an RFP to select a design build firm. Staff will be completing a conceptual site plan in-house and hire an engineering firm to complete final site engineering drawings to obtain permits for the project. Potential grants could support alternative energy systems such as solar panels, small-scale wind turbine, geothermal heating, water reclamation and other green technologies.

Contacts Staff Project Managers: Ben Haberthur/Jerry Culp Engineer: Engineering Enterprises Inc. Architect: Williams Architects

View of current Operations Dept. facilities (front & back view).


Project Schedule

STAGE PROJECTED DATE ACTUAL DATE RFP Letting August 2013 Engineering Approval

• Utilization Committee September 2013 September 26, 2013 • Executive Committee October 2013 October 4, 2013 • Full Commission October 2013 October 8, 2013

Architect Approval • Utilization Committee October 2013 October 31, 2013 • Executive Committee November 2013 November 8, 2013 • Full Commission November 2013 November 12, 2013

Construction Bid Approval • Utilization Committee November 2014 • Executive Committee December 2014 • Full Commission December 2014

Construction Start January 2015 Construction Completion December 2015

2012 – 2013 Fiscal Year Updates Jul 12 Space needs and site location analysis on-going.

Feb 13

A presentation was made to the Planning and Utilization Committee to bring forward the staff recommendation for a location and to continue the planning process with location decided. Meissner-Corron Forest Preserve Silver Glen Road (west of Corron Road), St. Charles

May 13 Discussions were held with major building manufacturers to identify project concerns from manufacturer’s viewpoint. Preliminary cost estimates for architectural services were secured, but not approved at committee. No expenses were incurred thru the end of FY2012/13.


Jul 13 The Commission approved funding in the 2013/2014 budget to move forward with the construction of a new Natural Resources Department Facility on Silver Glen Road at Meissner-Corron Forest Preserve. This project includes completing the site engineering and permitting for the proposed improvements.

Sep 13

Staff has prepared the site concept plan and is currently looking to begin the engineering work for the site work, parking and storm-water detention in advance of applying for permits. Staff has received a proposal from Engineering Enterprises, Inc. of Sugar Grove, Illinois to complete the following engineering services: site surveying; preliminary plan, final design, construction documents, permitting and project staking at a cost of $19,050 and this was presented to the Planning and Utilization Committee.

Oct 13

Engineering services have been approved for Engineering Enterprises to complete the site engineering. They have started collecting site data for the project. Williams and Associates have submitted a proposal to complete the architectural services for the project, their proposal has been submitted to Planning and Utilization Committee for review.

Nov 13

Williams and Associates proposal has been approved and they have started preparing concept plans for the Natural Resource building, staff set up a kick off meeting with the engineers and architects to coordinate the two services. Staff is setting up meetings with both consultants and reviewing site analysis work and floor plan layouts with staff for input.

Dec 13 The site plan and building floor plan layout is under review by staff once input is complete and changes are made staff will present to the Utilization Committee for review and comment.

Apr 14 Staff and consultants prepared the RFP for the design build and advertised the project


May 14

Received one submittals for the RFP, it was incomplete and over budget. Staff reviewed submittal with consultants and determined that the best process moving forward was to complete the architectural and engineering drawings for the project and bid for a general contractor. Staff prepared memos and presented the proposal to the Planning and Utilization Committee for approval.

June 14 Contracts were approved for the engineering and architectural services to complete the building and site work documents and prepare for bid, staff is working with consultants to complete drawings. Project is scheduled for bidding in September.


Jul 14 Staff is working with architects and engineers on completing the specifications for the project and preparing it for bidding this fall

Aug 14 Staff has received bid set and is reviewing and submitting comments to architects

Sep 14 Project is out to bid, once bids are in and reviewed, staff will submit to the Planning & Utilization Committee for review and approval

Oct 14 Project bid is in and staff is reviewing bids, scheduled to be submitted and review by Utilization Committee in December.

Nov 14 Project bid results are over budget, staff is reviewing plans with architects to determine if costs can be reduced.

Dec 14 Staff is working with low bidder to determine if costs can be reduce to bring project within budget before presenting to the board.

Jan 15 Project is over budget, staff is requesting additional funding through the budget process, if approved, project will move forward.

Mar 15 Staff continues to evaluate and work with WBK for cost saving alternatives.

Apr 15 The review has been completed. Found significant savings but additional funding will be needed to complete project. Staff and consultants will finalize the plan changes and develop a new project estimate for review and approval.

May 15 Construction of the building has temporarily put on hold until staff researches the possibility of purchasing the Patten building in Elburn for the Natural Resource Department location.

Jun 15

The Patten building in Elburn will meet the needs of the Natural Resource Department, so the District is moving forward with the possible acquisition. Part of the acquisition process will be to ask for approval from the Village of Elburn to allow the Forest Preserve District to acquire the property. This is needed because the building is within the Village limits.


Jul 15

The Village of Elburn has denied the request to purchase the Patten building. Staff is researching and evaluating other available buildings before moving forward with original plan to construct the facility at Meissner Corron. The results of the last bid for the construction of the building were over budget, The Commission approved a request to increase the budget for the construction of the building to $1,595,000. Staff is also been directed to review other existing buildings in the County and bring report back to committee for review.

Aug 15 Staff is preparing presentation to the Land Acquisition Committee on the acquisition of existing facilities for the Natural Resource Department.

Nov 15 Staff is finalizing requested information for the evaluation of possible facilities for the Natural Resource Building and will present at the January Land Acquisition Committee.

Dec 15 The Natural Resource facility building project is on-hold until further notice and review from Land Acquisition Committee.

Jun 15 Staff is working on alternative locations and developing conceptual site plans for layout.


2016– 2017 Fiscal Year Updates Sept 16 Staff is finalizing the location and will be adjusting drawings to present to the Commission for review

Oct 16 Staff has prepared a concept plan to relocate the Natural Resource Facility to the Mill Creek Forest Preserve new acquisition site.

Nov 16 The Utilization Committee has approved the proposed site plan for the Natural Resource facility at the Mill Creek Forest Preserve new acquisition site, staff will begin working on finalizing the site plan and building changes once the engineer’s and architect’s contracts are approved.

Financial Summary Budget: $1,595,000 Expenses:

Encumbered Actual Spent Vendor Product / Service Rendered Project #76,200$ 66,275$ Williams & Assoc. Architects Design Plans 3006434,050$ 33,750$ EEI Engineering 30059

350$ 350$ Putman Soil Testing Inc. Soil investigation in septic area 30012.A3,280$ 1,620$ Construction Testing Services Soil Borings 30072

113,880$ 101,995$ Total to date FY 16/17 Project # 3031203-35-35-5070 03-35-35-7050


Pingree Grove Forest Preserve Wetland Restoration Project - NAWCA Grant*

Funding Forest Preserve District: $ 35,000 NAWCA Grant: $ 75,000 Total Budget: $110,000

Budget Breakdown Project Year 1: $ 0 Project Year 2: $110,000

Project Description The Pingree Grove Forest Preserve encompasses 455 acres and is located along IL Route 20, near the Village Pingree Grove. The most notable features of the preserve are the vast tallgrass prairie recreation and the large natural wetland complex. In July 2014, the District acquired 42 acres along the far west edge of this preserve, where a majority of that acreage being poorly drained soil and previously farmed wetland.

The Commission approved $75,000 of funding in the FY2015/16 Budget to apply for a North American Wetlands Conservation Act grant (NAWCA) to support both wetland and upland recreation in the 42-acre addition and to conduct wetland enhancements in the original core wetlands. The grant application was submitted in November 2015 and the District was awarded the grant in February 2016.

Project components will include drain tile mapping, installation of a water control valve system, giant reed control, native seed purchase and installation, wetland plant installation and large field weed control. This wetland creation and enhancement project, in addition to the upland restoration component, will benefit waterfowl, grassland birds, plus an established Blanding’s turtle population.

NAWCA funding is administered by the US Fish & Wildlife Service. Grant funds will be expended over a 2-year period. Phase I was budgeted in the FY15-16 fiscal year at $75,000 to begin field prep work in Spring 2016 to include a drain tile survey, disking and herbicide application to the field as well as the purchase and installation of wetland plants. Phase II is budgeted in the current FY2016/17 Budget in the amount of $35,000 to include tree and brush clearing, follow-up herbicide application, and seed purchase and installation. The total cash outlay of the project is estimated at $110,000. The work will be performed with a combination of in-house (in-kind) work as well as contracted services. The District will be reimbursed $75,000 following the completion of the project.

Contacts Staff Project Manager: Ben Haberthur Contractors: Huddleston McBride V-3 Central Tree

Fiscal Year: 2015-2016


Project Schedule

STAGE PROJECTED DATE ACTUAL DATE Award Decision February 2016 Controlled Burn In-House

Project Start April 2016 April 2016 Project Completion April 2016 April 2016

Drain Tile Survey Work

Project Start August 2016 Project was completed – collaboration with Planning & Development Department.

Huddleston McBride contractor. Project Completion August 2016 Giant Reed Removal

Project went to RFQ in April of 2016. Vendor chosen in May 2016

Project Start July 2016 June 2016 Project Completion September 2016 September 2016

Brush Control • Utilization Committee September 2016 September 29, 2016 • Executive Committee October 2016 October 7, 2016 • Full Commission October 2016 October 11, 2016

Project Start December 2016 December 2016 Project Completion February 2017

Seeding • Utilization Committee October 2016 • Executive Committee November 2016 • Full Commission November 2016

Project Start December 2016 Project Completion December 2016

2015 – 2016 Fiscal Year Updates Nov 15 Commission approval. Submitted grant application. Feb 16 Grant awarded. $75,000 will be reimbursed following completion. Apr 16 Controlled burn of tract 1 and 2 (74 acres) May 16 Herbicide invasive plant species (cattails and common reed) tract 1 (14.07 acres). Jun 16 Manage uplands in tract 1 by mowing and herbicide treatment (23 acres).

2016 – 2017 Fiscal Year Updates Jul 16 V3 completed initial chemical control of Giant Reed. Aug 16 V3 completed 2nd and final chemical control of Giant Reed. Sep 16 Bid letting for brush control and native seed purchase. Nov 16 Staff conducted a controlled burn of the project area. Dec 16 Seed order received from vendor.


Financial Summary Budget: $110,000 2015-16 Budget is $75,000 FY2016-17 budgeted $35,000 Expenses:

Encumbered Actual Spent Vendor Product / Service Rendered Project #9,760$ 9,670$ Huddleston McBride Tile survey 20104.19,975$ 9,975$ V3 Giant Reed control 20104.1

31,300$ Shooting Star Native Seed 20104.128,150$ Central Tree Tree and Brush Clearing 20104.1


Settlers Hill Golf Course Improvements Phase II* Fiscal Year: 2013-2014

Funding Forest Preserve District: $ 0 Other: Kane County Landfill Fund $850,000 Total Budget: $850,000

Budget Breakdown Engineering: $ 90,000 Construction $760,000

Project Description

The Settlers Hill Golf Course has operated successfully for over 20 years and is looking to continue its success over the next 20 years. A golf course architect was hired in 2011 to complete an evaluation of the course including a study to determine if a driving range could be added to the course. In 2012, a long range plan was set in place for needed improvements and adjustments to the course to allow for a driving range to be constructed. The proposed plans were approved by the Board of Commissioners, Phase I of the proposed improvements includes the construction of a new hole one and a driving range. Additionally, staff will be seeking a variety of grant programs for this project. Reimbursements are yet to be determined. $550,000 has been secured from the County Landfill Fund to pay for the project as a landfill end use amenity.

Contacts Staff Project Manager: Jerry Culp Architect: Martin Design – Greg Martin Consultant: Weaver Consultants

Project Schedule

STAGE PROJECTED DATE ACTUAL DATE Engineering Firm Hiring Jan 2010 July 2011 Construction Bid February 2015 Planning & Utilization Committee March 2015 Executive Committee April 2015 Full Commission April 2015 Project Completion June 2016

2013 – 2014 Fiscal Year Updates Jul 13 Phases I and II; construction of the driving range and relocation of hole #1 were budgeted in the 2013/14 fiscal year

for a total estimated cost of $550,000. Staff working with the county to secure reimbursement from Settler’s Hill Landfill Fund for the $550,000.

Aug 13 Staff is reviewing the final concept plans for the new golf course layout and comparing it to the proposed Settlers Hill/Fabyan design concept for conflicts.

Sep 13 Martin Design is finalizing the construction drawings for Phase I and II of the project which includes building the new golf hole and driving range.

Oct 13 Staff is working with the County on plans for the Settlers Hill landfill Master Plan making sure the proposed plans for the landfill and the golf course improvements incorporated into the overall plans.

Dec 13 Staff is continuing to work with the County to determine the best fit for the proposed Cross Country Course and the Golf Course Improvements.

Jan 14 The County has presented several different options for the Cross Country Course layout and is still determining he best solutions. Staff has had several discussions with them and the golf course architect on how to continue to move forward with the approve plans for the golf course.


2013 – 2014 Fiscal Year Updates (cont.) Feb 14 Staff is working with the golf course architect to prepare plans to modify the phasing of the proposed golf course

improvements. The plans will complete different phases of the project first to allow the county and their consultants to complete the proposed cross country plan without delaying the golf course improvement plans.

Mar 14 Staff continues to work with the County, their architect and the golf course architect to finalize plans for the site.

Apr 14 Staff is working with Martin Design to finalize the concept plan and phasing of project, plan was presented to Enterprise committee and approved to move forward

May 14 Martin Design is preparing the bid documents based on the final design and phasing plan, project is scheduled to bid in August

Jun 14 Staff met with county on golf course plan and cross country plan to review any conflicts between the two uses. The final layout of each was presented and both plans are being merged to confirm each will work on the site with no conflicts.

2014 – 2015 Fiscal Year Updates Jul 14 IGA with County presented to Enterprise Committee Aug 14 IGA with County approved by both Commission and County Board Sep 14 Waste Management provided a set of preliminary construction plans to review. Dec 14 Plans reviewed by Waste Management, architect will review comments and make adjustments to layout.

Mar 15 Staff met with architect and discussed the changes needed to avoid the landfill infrastructure and will prepare a plan showing the changes to present to the Board.

Apr 15 Final changes to the improvement plan are being reviewed by staff and Waste Management

May 15 Final design is complete, the architect is scheduled to complete drawings and submit to Waste Management for review. Once complete the bid specs will be prepared and the project will be bid.

Jun 15 Staff is working with consultant to prepare and submit request to the EPA for approval of the landfill modification, this process will take a minimum of 90 days, the proposed schedule for construction to start on the golf course is spring of 2016


Jul 15 Staff met with the golf course architect and the Wadsworth Foundation to discuss the possible funding of golf course improvements. The final construction plans are still moving forward and are scheduled to be completed by the end of August. The District will continue to seek approvals needed for the improvements.

Aug 15 Golf course improvement plans are complete staff forwarded to Waste Management for review

Sep 15

Staff is working with Martin Design to complete a change order for the balance of the work for the improvements to the golf course this includes completing any changes to drawings required by Waste Management and the IEPA. Change order contract will include construction observation. The change order in the amount of $23,010 will be presented to the board for review and approval.

Oct 15 Staff is working with Martin Design on submittals for the golf course design, project is currently being reviewed by Waste Management for final approval and staff has also hired Weaver Consultants to prepare the drawings and application to get approval from the IEPA for the modification of the land fill.

Nov 15 Plans are still under review by Waste Management once review is complete Weaver Consultants will complete application to IEPA and submit.

Dec 15 The plans are under review from Waste Management, once reviewed and changes are made, staff will work with Weaver Consultants to submit for an IEPA permit.

Jan 16 Waste Management plans are complete, Weaver Consultants is working with Martin Design to complete the final changes and prepare IEPA permit.

Feb 16 The IEPA permit application has been submitted. Staff is working with Martin Design on the youth component of the golf course improvement and will present to the Board once the concept is completed.

Mar 16 The IEPA has reviewed the plans and commented, staff is working with the architect and consultants on making the changes and resubmitting.

Apr 16 Plans have been resubmitted to IEPA for review. Additional changes have been made by the IEPA, staff is working with the consultants on changes for resubmittal

May 16 IEPA has changed reviewers, the District has submitted a request for an extension to the review process to work with the new reviewer on project.

Jun 16 Consultants have made changes and resubmitted to IEPA for review.


2016 – 2017 Fiscal Year Updates Jul 16 IEPA permit has been approved, staff is working with the Golf Course Architect to review changes.

Aug 16 Changes to the drawings have been completed, staff is reviewing changes in cost estimates before preparing for bid.

Sept 16 Estimated costs for the project have increased, Staff is working with the architect to review and process for moving forward.

Oct 16 The updated estimates for construction are well above what was budgeted for the project, staff is reviewing alternatives and options with the Architect.

Nov 16 Staff is still reviewing plans with the architect due to the new estimated costs.


Encumbered Actual Spent Product / Service Rendered Project #111,685$ 101,357$ Course design plans 30019

12,000$ 8,070$ IEPA permit applications 30323.AMartin Design

Weaver Consultants

Vendor

123,685$ 109,427$ Total to date Project #s 30019 : 30323 03-35-35-7050 03-35-35-5070


Trail Resurfacing: Virgil Gilman Trail at Aurora West Forest Preserve



Project Description Each year the District resurfaces portions of its asphalt and/or screenings regional trails as part of the District’s Preventative Maintenance Program. Annually the trail resurfacing alternates between the Northern and Southern ends of the county.

For the 2016/2017 fiscal year, the proposal is to spend $100,000 to resurface approximately one (1) mile of limestone trail with asphalt on the south end of the county, several sections are being prioritized including the limestone section of the Virgil Gilman/Aurora West trail (see map).


Project Schedule

STAGE PROJECTED DATE ACTUAL DATE Bid Letting September 2016 Bid Approval

• Utilization Committee December 2016 October 27, 2016 • Executive Committee December 2016 November 4, 2016 • Full Commission December 2016 November 8, 2016

Construction Start March 2017 Construction Completion May 2017

2016 – 2017 Fiscal Year Updates Jul 16 Staff working on specifications for the bidding process. Aug 16 Staff working on specifications for the bidding process. Sept 16 Staff working on specifications for the bidding process. Oct 16 Bid packet being put together by Finance for advertisement. Nov 16 Bid packet sent out to vendors, and bid opening completed. Dec 16 Bid approved by Commission.


Encumbered Actual Spent Product / Service Rendered Project #-$ -$

-$ -$ Total to date Project #

Vendor

03-21-24-5072

Fiscal Year: 2016 - 2017


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