2017DuPontCliffordBrownJazzFestival

VendorApplication

Pleasesendcompletedapplicationsto:

GregoryL.MorrisMayor’sOfficeofCulturalAffairs

800N.FrenchStreet•Wilmington,DE•19801glmorris@wilmingtonde.gov

APPLICATIONSACCEPTEDBYEMAILANDTRADITIONALMAIL. ApplicationDueDate:April15,2017|NotificationDateMay1,2017

TOBECONSIDEREDFORVENDINGOPPORTUNITIESAPPLICANTSMUSTreturntheapplicationforeachfestival,bytheduedateatthetopofeachspecificapplication.

Ø CompletedandSignedVendorEventFormØ Cashier’s/CertifiedCheckorMoneyOrderonly–madepayabletoCityfest,Inc.Ø CityofWilmingtonBusinessLicense(ReturnCopyWithApplication)Ø ProofofLiabilityInsuranceandWorker’sCompensationØ HoldHarmlessandIndemnityClauseØ Board ofHealth License (FoodVendorsOnly –Must be faxedno later than two

weekspriortoevent.Ø CompletedListofGoodstoBeSold

Theselectionprocessisverycompetitiveduetolimitedspacing.Wereservetherighttoaskthevendortoamenditemsforsalesothatwecanensureavarietyofgoodswillbeavailabletoour

festivalgoers.Allfeeswillberefundedintheevent.

Contact:_____________________________________________________________ Company:____________________________________________________________ Address:_____________________________________________________________ City:_____________________State:_______________ZipCode______________

Telephone:(Day)____________________(Evening)________________________ EmailAddress:________________________________________________________ OnSiteVehicleTag#_______________________________ DoyouhaveaCityofWilmingtonBusinessLicense:[Yes][No] Ifyes,pleaseprovidetheCityofWilmingtonBusinessLicense#__________________

Ifno,youwillberequiredtoholdaCityofWilmingtonTemporaryvendingpermitforafee

of$25.00.

BoardofHealthTemporaryPermit#______________________________________ Insurer:___________________________________Policy#___________________

Note:AllVendorsdeepfrying,on-sitearerequiredtopayasecuritydepositbyseparatecheckormoneyorder. Menu/GoodstobesoldmustbeagreeduponbyOfficeofCulturalAffairspriortoevent. ProposedMenuand/orGoodstobesold:

IMPORTANTREMINDER:ALLVENDORSARESELF-CONTAINEDAllSummerFestivalsareheldrainorshine.Pleasejudgeyourparticipationaccordingly.NoElectricisAvailableNoWaterisAvailableNoDumpingofAnyKind(WaterorGrease)CleanyourvendingareaKeepallitemscoolers,tables,etc.insidedesignatedarea.(DoNotPlaceonSidewalk)Takeallbelongingsatconclusionofevent/breakdownVendormusthaveaflameresistanttentNoStakingPermitted–mustcomewithrequiredweightsystemforyourtent(atleast50lbs.)Generatormustbeinspected.PleasecomepreparedwithSound-ExtenuatingGenerator.NOTE:KEEPPAGES1and5FORYOURRECORDSANDMAKECOPIESOFEACHEVENT

APPLICATIONYOUSUBMIT!

RULESANDREGULATIONS–PLEASEINITIALANDSIGN

AllSummerFestivalsareinoutdoorvenuesandwilloperaterainorshine. Initial__________

EachVendorlocation/spaceisone(1)–10footby10-footareaonly. Initial__________Vendorsmustincludestoragewithinboothset-up.Nostoragewillbeallowedbehindoroutsideofbooth Initial__________

AllvendorswillbeassignedaspacebytheCulturalAffairsOffice Initial__________

DumpingisPROHIBITEDincludingoils,grease,coals,ice,trash,etc.onto Initial___citystreets,lots,sidewalks,ordrains.Initial__________Vendors,whousecookingoil,mustcovertheircookingarea.Example:Roofing/Tarpaper.Itcanbepurchasedatyourlocalhardwarestore. Initial__________Participatingvendorsshallberesponsibleforcleaningaroundtheirgeneralvendingareaattheendofeachnight Initial__________

ThereareNOwater,electricalortelephonehook-upsavailable Initial__________

CityfestInc.,theCityofWilmingtonandSponsorsofeventswillNOTbe Initial___heldresponsibleforlostorstolengoods. Initial__________Vendorswithediblegoodsmusthavecurrentlicense Initial___issuedbytheStateBoardofHealth.CallEnvironmentalHealthDept.at302-283-7110.Healthpermitsaredueofficetwo(2)weekspriortoeventORYOUWILLFORFEITYOURVENDOR’SLOCATIONANDFEES. Initial__________

AllVendorParkingwillbeavailableindesignatedarea.Therewillbenosupportvehiclesinvendingareas.

RULESANDREGULATIONS(CON’T)–PLEASEINITIALANDSIGN

Vendorsmustadheretoset-upandteardowntimesforeachevent.Ifvendorsarrivelate,youmustforfeitdayofsetupwithnorefund Initial__________Vendorunderstandsthisisanopportunitysharegoods,informationandproductswithinterestedfestivalpatronsandothervendorsareentitledtosamerights Initial_________Vendorwill,innoway,infringeonanypatrons’enjoymentsoranyothervendorsrighttovend.Shouldthisoccur,IunderstandthatIhavewaivedmyrightsasavendorandshallberemovedfrompropertyandnorefundshallbegiven. Initial_________ ProofofInsurance:Generalliability($1,000,000minimum)namingtheCityofWilmingtonandCityfest,Inc.asadditionalinsuredonthepolicy.Therewillbenoexceptions.Ifparticipatinginmorethanoneevent,itmaybemoreconvenienttolistthematthetimeofsecuringyourpolicy.Ifyouhaveanyquestions,regardinginsurancerequirements,pleasecontactNormaRamirezattheCity’sRiskManagementOffice302-576-2460. Initial_________WorkersCompensationStatue:Ifthisappliestoyouroperation,youmustalsoprovide$100,000employer’sliability. Initial_________

SecurityDeposit:Participatingvendorswhousecookingoilsorgreasewillberequiredtopayanadditionalsecurityfeeof$50intheeventofspillsthatmayoccurwhereuponthecostofcleanupisincurredbytheCityofWilmington Initial__________VendorsmustshowproofofInsuranceandWorker’sCompensationasoutlinedonpage3ofthisdocument. Initial__________VendorsmusthaveacurrentCityofWilmingtonBusinessLicenseorSpecialEventsLicensefromtheDepartmentofLicenseandInspection. Initial__________Vendorscanonlysellitemsthatwereapprovedonapplication. Initial__________

Therewillbeadesignatedtimeforloadinandloadout. Initial__________

Weappreciateyourinterestsandwantedtoprovidefurtherinformationaboutthevendorselectionprocess.AlthoughCityfestInc.hasitsown501c3

designationandisoverseenandcoordinatedbyaBoardofDirectors,theCityofWilmington’seventvendorselectionprocesshasbeenadoptedbyCityfestInc.

Inadditiontolimitedspacing,vendor’stechnicalfeasibilityandelectricalrequirements,whichmayvaryfromeventtoevent,thefollowing

considerationsformtheprimarybasisforvendorselection:• Overallmenubalance/productdiversityofthefestival• Previoushistorywiththeevent• Experiencewithvendingatfestivals/events

Bysigningbelow,Iherebyunderstandandagreetotheterms,rulesandregulationsoutlinedintheapplication.IfurtherunderstandandacknowledgethattheMayor’sOfficeofCulturalAffairs,CityfestandCityofWilmingtonmayimmediatelyterminatemyrighttoparticipateinany2017CityfestInc.SummerFestivals.________________________________________SignatureofVendor

** IfyoudonothaveaCityofWilmingtonbusiness license,andwillbevending forlongerthan3daysconsecutively,atemporaryvendingpermitmaybeissuedforafeeof$25.00 SeeNote:Vendorsset-uptimeandlocationwillbeassigned.Vendorsarrivinglatewillbedeniedset-upandwillforfeitvendorsfee.Pleaseberemindedtohaveaquietgeneratortoavoiddismissalfromevent. AreyouFoodTruck(CircleOne) Yes No Width&LengthW_____’X______’

AreyouaFoodTrailer(CircleOne) Yes No Width&LengthW_____’X______’

VENDINGDATESCHOSEN: 6/21-6/24

(PLEASECIRCLEONE) $500.00

VendorFee: $

Temp.Bus.License $

Security: $

TotalFee: $ Ifyouareselected,youwillbenotifiedbyMay1,2017.Youwillhave7daystosubmitpaymentbycashier’s/certifiedcheck,moneyorder,orcreditcardwithin5daysofreceiptofyourconfirmationemail. Iagreetocomplywiththeprescribedrequirements,termsandconditionsoutlinedbytheCityofWilmington. SignatureofVendor/Title ________________________________ Date___________________ Note:TheCityofWilmingtonwillnotdiscriminateonthebasisofrace,creed,color,nationalorigin,age,

religion,sex,sexualorientation,maritalstatusoreconomicstatus,orhandicaporotherdisability.

WILMINGTON FIRE DEPARTMENT

FIRE PREVENTION DIVISION

TheMayor’sOfficeofCulturalAffairsinaccordancewiththeWilmingtonFire

Department/FirePreventionDivisionrequiresthatallfoodvendorsreviewandcomplywiththespecialeventsrequirementslistedbelow:

§ All foodvendorsare responsible forobtaining thenecessarypermits fromthe

DelawareDivisionofPublicHealth§ Everyfoodvendorwhocookswithagenerator,electricalhook-uporpropane

shallhave5lb.multipurposeABCorBCfireextinguisherreadilyavailable.Anyuse of a fryer will require a Type “K” Extinguisher in addition to the ABCExtinguisher.

§ Fireextinguishersmustbeinspectedandtagged,withinthepastyear,byaFireEquipmentCompanyregisteredintheStateofDelaware.

§ If a portable generator is used, no more than 10 gallons of fuel in anUnderwritersLaboratory(UL)approvedsafetycontainer,shallbestoredatthevendorsspace.

§ Propanecylindersshallbestoredinanuprightandsecuredposition§ Exitdoorandaislesinthetentsshallbeunobstructedtothevendorsatalltimes.§ Noopenflamessuchascandles,lanterns,keroseneorgasfiredheatersand

cookingequipmentarepermittednearorundercombustiblematerials(i.e.,canopies)

§ Hotsurfacesfromcookingandheatingappliances,suchasgrills,hotplatesandcoffeemakers,shallbeblockedsothatpublicisprotectedfromphysicalcontactoftheseappliances.

§ Deepfryersshallhavesplashcovers§ Nofrayedwiresoroverloadedextensioncordsarepermitted.§ Decorationsonthevendor’scartsshallbeflameresistant.§ Accesstofirehydrantsshallremainunobstructedduringtheevent.

TheFireMarshal’sOfficewillconductanon-siteinspectionofvendor’sspace.

IfyouhaveanyquestionsconcerningtheseLifeSafetyrequirements,contacttheFireMarshal’sOfficeat302-576-3120duringbusinesshours.

FAILURETOCOMPLYWITHTHEABOVEREQUIREMENTSMAYRESULTINDISMISSAL

FROMEVENT

APPLICATION FOR PERMIT TO OPERATE A TEMPORARY FOOD ESTABLISHMENT (TFE) APPLICATIONS MUST BE SUBMITTED 10 DAYS PRIOR TO THE EVENT

COMPLETE AND RETURN TO ENVIRONMENTAL HEALTH FIELD SERVICES (EHFS) OFFICE LOCATED IN THE COUNTY IN WHICH THETEMPORARY FOOD ESTABLISHMENT WILL BE LOCATED

New Castle County EHFS Kent County EHFS Sussex County EHFS

Chopin Building, Suite 105 Thomas Collins Building Adams State Service Center 258 Chapman Rd 540 S. DuPont Hwy, Suite 5 544 S. Bedford St. Newark, DE 19702 Dover, DE 19901 Georgetown, DE 19947 Phone: 302-283-7110 Phone: 302-744-1220 Phone: 302-515-3302 Fax: 302-283-7111 Fax: 302-739-1957 Fax: 302-515-3301

Name of Event: Date(s) Of Event:

Location of Event:

Business/Organization Name: Phone:

Contact Person: Day Phone: Fax:

Contact Person Email:

Applicant Mailing Address:

City: State: Zip Code:

Name of Person-in-Charge of this TFE at Event: Proposed Menu:

Site of Food Preparation (if other than Event Location):

Vendor/Supplier of Foods (Where will Foods be Purchased?):

Water Supply (circle one): Public System Bottled

Equipment Used for Transporting Foods to Event:

Equipment Used for Cooking Food to Required Temperatures:

Equipment Used for Maintaining Cold Food at 41° F or Lower:

Equipment Used for Maintaining Hot Food at 135° F or Above:

Hand Washing Facilities at EACH Vendor Site (Circle One): Hand Washing Sink Hand Washing Station Consisting of a Container with Spigot, Catch Bucket, Soap, Paper Towels

Utensil Washing Facilities at Each Vendor Site (Circle One): 3-Compartment Sink 3 Containers Multiples of Utensil(s)

In applying for a Temporary Food Establishment permit, I understand that failure to comply with all food safety requirements may result in the suspension of the permit, at which time all food operations must cease, until corrective action is taken and

approved.

Signature and Title of Applicant Date

<<FOROFFICIALUSEONLY>> ApplicationApprovedBy: Date: Revised2/1/16

ApprovedwithFollowingRevisions:

Spec

Date(s)ofEvent:__________________________Location:___________________________

VendorsmustalsobeauthorizedtoconductbusinessintheCityofWilmington.IfanyofyourvendorsdonotalreadypossessaCityofWilmingtonbusinesslicense,theycanobtainaTemporaryVendingPermitthroughtheSpecialEventsCoordinator.Requestsforatemporarypermitmustbereceivednolaterthan30dayspriortothestartofyourevent. Onceapproved,thepermitmustbemadeavailableforreviewandinspectiononthedayoftheevent.Allvendorsareresponsibleformaintainingcleanlinessduringandafteryourevent. DumpingisprohibitedonanyCityproperty.Itisimportantthatyouasavendorcomplywiththeserequirements;noncompliancemayhinderyourabilitytoparticipateinfutureeventsintheCityofWilmington.DepartmentofLicensesandInspectionsLouisL.ReddingCity/CountyBuilding800N.FrenchStreet,3rdFloorWilmingtonDE19801

Fee: Name: Address:

Telephone: BusinessName: BusinessTelephone: VendorSignature:

Authorizedby: PermitNumber:

FORINTERNALUSEONLY

DepartmentofLicensesandInspections