2018 specialty food vendor · 2018 specialty food vendor official application & guidelines rev....

2018 SPECIALTY FOOD VENDOR Official Application & Guidelines REV. 1/2018

Saturday, July 7th | 9am - 7pm

*Please make sure that you provide all information legibly. An incomplete or illegible form may delay the review of your application. *

1

Business “Vendor” Name: __________________________________________________ Contact Person(s): ________________________________________________________

Mailing Address: _______________________________________________________________________ Street or PO Box City State Zip

Phone – Best: ___________________ Alternate: __________________ Other: _____________________

E-Mail- Best: ______________________________ Other (if applicable): _____________________________

NC State/Use Tax ID#: ___________________

Have you been in our festival before? Yes: ____ No: ____ If yes, list 2 most recent years: ____________________

Do you use a trailer for your concessions? Yes: ____ No: ____ If yes, please give the size of your trailer: ___________

Please list any special set-up needs: __________________________________________________________________________

Website or Social Media Link (ex. www.facebook.com/cijfestival): ________________________________________

Requested Menu Items

Please indicate items you wish to sell at the festival and include a price list for all requested items. We reserve the right to limit the food and beverage items that you may sell. Vendors will be notified of approved items by June 15, 2018.

____ Soft Drinks ____ Bottled Water

NOTE: Soft drink and water sales are the exclusive concession of the festival. All vendors must purchase these items from our local bottler.

Provide a detailed list of items available for sale (attach additional page if

necessary):

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

** Please be sure to complete pages 1 & 3 of this form **

Note new early bird deadline for 2018 & food court option

BOOTH SPACE FEE (Sat. only): Located with craft vendors

___ 12x12: $125 if paid by 4/1/18

$175 after 4/1/18

___ 12x24: $225 if paid by 4/1/18

$275 after 4/1/18

CLEAN-UP DEPOSIT: (must be separate check)

___ $100 per 12x12 space

BOOTH SPACE FEE (Fri. & Sat.) Location in Food Court *See Guidelines*

___ 12x12: $250 if paid by 4/1/18

$300 after 4/1/18

___ 12x24: $350 if paid by 4/1/18

$400 after 4/1/18

CLEAN-UP DEPOSIT: (must be separate check)

___ $100 per 12x12 space

http://www.facebook.com/cijfestival




2

SPECIALTY FOOD VENDOR GUIDELINES

(for snack foods or foods prepared off-site, including fudge, candy, and baked goods)

Note- Specialty Food Vendors are normally interspursed within the craft & non-profit sections of the Festival for

Saturday only and electrical hookup is not provided. However, IF you would like to be part of our Food Court and

have a festival prescence both Friday & Saturday, please adhere to these registration guidelines below:

o For a 12x12 booth, Vendor Fee will be $250 if paid by 4/1/18. After 4/1/18, vendor fee will be $300.

o Required Clean-Up Deposit Fee would $100.

o For a 12x24 booth, Vendor Fee will be $350 is paid by 4/1/18. After 4/1/18, vendor fee will be $400.

o Required Clean-up Deposit Fee would $200.

o This fee would also provide you with electrical service for one 120 volt, 20 amp circuit.

o Additional 120-volt, 20-amp circuits are available for a $25 fee.

o A single 240-volt (either 30 or 50 amp) circuit is available for a $50 fee.

o You are responsible for supplying your own electrical power cord of sufficient length (minimum 60

feet), size (minimum 14 awg), and amperage.

o You are responsible for the cord needed to convert receptacle from a 4-wire to a 3-wire, if needed (per

national electrical code and Ashe County Inspections Dept.)

o Further, if you would like to be inluded in the Food Court, you must also be aware of the following guidelines as it also applies to our food vendors:

▪ Vendors must adhere to all rules and regulations of the Ashe County Health Department and

Fire Marshall. All food vendors will be inspected prior to selling products and are responsible

for paying appropriate fees to them if required.

▪ The on-site electrician or the Ashe County Electrical Inspector must approve your electrical

equipment before you can use our power source.

▪ A 12-foot wide walkway behind the booth MUST be kept clear AT ALL TIMES.

▪ Electric cords MUST be covered at the booth and across the walkway behind the booth.

▪ All trash MUST be disposed of in the festival dumpsters and NOT in trash cans along the street.

Trash must be disposed of at the end of the festival. If you leave trash & do not dispose of it

properly, you may be banned from the festival the following year.

▪ Grease MUST be disposed of in the Grease Trap.

• The required Clean-up Deposit fee should be a separate check from the application fee. This will be deposited upon

recepit and then refunded upon documentation of a sucessful clean-up after the festival. Please allow at least 2

weeks after the festival to receive your clean-up deposit fee back.





3

• A Certificate of Insurance is required by all vendors.

• We reserve the right to limit the food items that you may sell. If you sell any items that you have not been approved to sell you will be warned one (1) time only. The second time you will be asked to leave, you will forfeit your space fee, and you will be banned from the following year’s festival

• Vendors must CLEARLY display prices of all items for sale. If you do not display your prices you will be warned one (1) time only. The second time you will be asked to leave, you will forfeit your space fee, and you will be banned from the following year’s festival.

• Jams, jellies, and home-canned items must be prepared in a Certified Kitchen, and a certificate is required.

• If food items are prepared on-site, all Ashe County Health Department regulations must be followed and obeyed (please request our Food Vendor Aplication Form for details).

• Vendors are responsible for ALL applicable NC Sales Taxes and are required to obtain a certificate of registration (NC-BR form for Sales & Use Tax) from the NC Department of Revenue. This form can be found on the Christmas in July website or at www.dornc.com.

Please be sure to include the following:

❏ Application ❏ NC-BR Sales & Use Tax Registration

❏ Release & Indemnification Agreement ❏ Completed list of food items (and prices) you are requesting to sell

❏ 2-5 color photographs (new applicants) ❏ Application check. Amount enclosed = $____________________

❏ Certificate of Insurance ❏ Clean-up deposit check. Amount enclosed = $______________________

No entry will be considered for acceptance unless accompanied by all required forms & fees. By my signature below, I commit to participate in this year’s Christmas in July Festival in West Jefferson, NC. I further acknowledge & certify that I have correctly filled out the vendor application and read ALL festival guidelines & hereby agree to abide by them.

Applicant(s) Signature: ___________________________________________ Date: ___________

For additional information please visit us online at www.christmasinjuly.info.


For Office Use Only: Date Rec’d: ________ Accept: _______ Appl: ___________ Reject: _______ Release: _________ Notif: _________ Photos: _________ Ck Dep: _______ Ck Amt: _________ Ck Ret: ________ Insurance ________ Food List ______ NC-BR Sales & Use Tax Registration ___

http://www.dornc.com/

http://www.christmasinjuly.info/

2018 specialty food vendor · 2018 specialty food vendor official application & guidelines rev....

Documents