2020 sponsorship prospectus...groundbreak attendance growth attendees by company size registration...
TRANSCRIPT
2020 Sponsorship ProspectusO C TO B E R 2 6 –2 8 , 2 0 2 0 | N E W O R L E A N S , L A
procore.com/groundbreak | 2
Groundbreak Overview
Groundbreak is the leading construction technology conference, bringing together over 5,000 of the industry’s most passionate and innovative thought leaders from around the world.
Sponsoring Groundbreak 2020 provides your organization with the opportunity to increase your brand exposure, showcase your services, demo your solutions, and connect with over 5,000 attendees.
“Groundbreak is always one of the best opportunities for myCOI to interact with general contractors. It attracts executives that are interested in finding ways to improve operations, increase productivity, and eliminate risk.”
GARY STOUGH
myCOI
“Groundbreak is our most valuable event of the year. We always see a return on our investment and have fun doing it!”
JILL BOLMER
Calance
2020 Agenda At A Glance
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Agenda is subject to change.
7:00AM
8:00AM
9:00AM
10:00AM
11:00AM
12:00PM
1:00PM
2:00PM
3:00PM
4:00PM
5:00PM
6:00PM
7:00PM
8:00PM
9:00PM
10:00PM
Sun, Oct 25 Tues, Oct 27 Wed, Oct 28Mon, Oct 26EXPO HALL CLOSED
EARLY REGISTRATION7:00am–8:30am
MONDAY HOURS8:30am–6:30pm
EVENING EVENT6:30pm–10:00pm
EARLY REGISTRATION2:00pm–6:00pm
TUESDAY HOURS8:30am–6:30pm
WEDNESDAY HOURS8:30am–12:30pm
Conference Pass Access
PASS TYPE
FULL PASS
EXHIBIT STAFF
Keynotes
Expo Hall & Innovation Lab
Meals (Lunch, Breaks and Networking Reception. Onsite only.)
Breakout Sessions
Official Conference Evening Event (offsite)
Groundbreak Attendance Growth
Attendees by Company Size
Registration by Persona
Top 10 job titles
19Countries Represented
6Keynote Sessions
100Breakout Sessions
158Sponsor Exhibits
4,000Attendees
97% Attendee
satisfaction
96% Would recommend to a colleague or friend
Project Manager/ Executive • CEO/President • CFO • Superintendent • Director of Construction
Operations Manager • VP Construction • IT/Innovation • Project Engineer • Accounting Manager
2015 2018 2019 202020172016
1000
0
2000
3000
4000
5000
Medium 63% Enterprise 23%Small 14%
* Projected Attendance
*— Project/Field/Safety
— Executive
— IT
— Financials/Accounting
— Preconstruction
— VDC
— Other
45%22%
7%6%3%2%
15%
Groundbreak 2019 Attendee Breakdown
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Platinum Sponsors Gold Sponsors
Silver Sponsors
Media Sponsor Industry SponsorStartup Hub Sponsors
Groundbreak 2019 Exhibitors and Sponsors
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Sponsorship Packages OverviewPLATINUM GOLD SILVER
STARTUP/ NON-PROFIT *
Price $65,000 $35,000 $10,000 $4,000
Number Available 4 12 Unlimited Unlimited
CONFERENCE ACCESS
Full Conference Passes 4 Passes 3 Passes — —
Exhibitor Passes (May purchase additional passes.) 4 Passes 3 Passes 3 Passes 1 Pass
Full Conference Registration Discount ($100 off current ticket price. Available until conference sells out.)
Unlimited Unlimited Unlimited Unlimited
Reserved Keynote Seating For Full Conference Pass Holders 5 3 — —
EXHIBIT
Booth Size Included Up to 20x20 (BYOB) 10x20 (Turnkey w/Fabric Wall or BYOB)
10x10 (Turnkey w/Fabric Wall)
Kiosk
Lead Retrieval Device 6 Licenses 4 Licenses 1 License —
Floor Sticker To Distinguish Sponsorship 1 Included 1 Included — —
SPEAKING OPPORTUNITIES
Breakout Session Speaking Opportunity 1 Session — — —
Product Theater Session (Located in Expo Hall) 1 Session 1 Session — —
MARKETING
Pre-Event Social Media Promotion 1 Linkedin Post, 1 Twitter Post 1 Facebook or Instagram Post — —
Feature in Official Pre-event Email to Conference Attendees (1 week before conference)
Included — — —
Company Logo on Conference Website Includes 100 Word Description + Website Link Includes 50 Word Description + Website Link
Includes Website Link Logo only
Mobile App Listing (Logo & Company Website) Premium Listing Included Included Included
Mobile App Push Notification 1 Notification — — —
LED Screen Rotating Ad (Displayed at Expo Hall & General Session Entrance)
1 Ad 1 Ad (Displayed at Expo Hall entrance only)
— —
Company Logo Featured On Conference Signage in Prominent Locations
Included Included — —
SPONSOR ENHANCEMENTS
Option to select ONE of the following sponsorship enhancements: • Lunch Sponsorship (Held in Expo Hall. Option to choose Day 1 or Day 2)
• Hydration Station Sponsorship (1 Available)
• Refreshment Break Sponsorship (1 Available)
— — —
* Companies must qualify as either an NPO or are
a startup in their Series A or B round of funding.
Platinum sponsors averaged 375% more leads than Gold Sponsors
Sponsorship Packages Overview
10 X 10 BOOTH (WITH FABRIC WALL)
We are proud to partner with GES for Groundbreak 2020. Booth specifications and service details are provided by GES upon sponsorship confirmation.
10 X 20 BOOTH (WITH FABRIC WALL)
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Platinum Sponsorship$65,000 | 4 SPONSORSHIPS AVAILABLEPlatinum Sponsorship includes the following:
CONFERENCE ACCESS
+ 4 Full Conference Passes
+ 4 Exhibitor Passes (May purchase additional expo passes.)
+ Full Conference Registration Discount ($100 off ticket price. Available until conference sells out.)
+ 5 Reserved Keynote Seating for Full Conference Pass Holders
EXHIBIT
+ 20 x 20 BYOB Booth (Sponsor may request smaller booth size or turnkey booth option)
+ Premium Priority Placement in the Expo Hall
+ Ability to purchase additional booth services and amenities (To be provided through show services partner, GES.)
+ 6 Electronic Lead Scanner Licenses for Exhibit (May purchase additional lead retrieval.)
+ 1 Floor Sticker to Distinguish Sponsorship
SPEAKING OPPORTUNITIES
+ 1 Sponsor-Led Breakout Session (Includes session attendance list. Speaker must adhere to submission deadlines and guidelines provided by Procore. Presentation content must be reviewed and approved by Procore.)
+ Product Theater Session (Located in Expo Hall) (Speaker must adhere to submission deadlines and guidelines provided by Procore. Presentation content must be reviewed and approved by Procore.
MARKETING
+ Pre-Event Social Media Promotion: Includes 1 LinkedIn Post and 1 Twitter Post (Post content written by Procore and to be approved by sponsor. Post criteria to be provided.)
+ Feature in Official Pre-Event Email to Conference Attendees (Sent out 1 week before conference. Email content and distribution provided by Procore.)
+ Company Logo, 100-Word Company Description, and Website Link featured on Groundbreak Conference Website (Company description provided by sponsor.)
+ Mobile App Recognition (Company logo and company website listed on Groundbreak Conference mobile app.)
+ 1 Mobile App Push Notification
+ 1 LED Screen Rotating Ad (Ad Displayed at Expo Hall & General Session Entrance. Ad to be designed by sponsor to Procore’s specifications, subject to approval.)
+ Company Logo Featured on Conference Signage in Prominent Locations
SPONSOR ENHANCEMENTS *
Option to select ONE of the following sponsorship enhancements, included in your Platinum Sponsorship:
+ Lunch Sponsorship (Lunch will be held in Expo Hall. Option to select Day 1 OR Day 2.)
+ Hydration Station Sponsorship (1 available. More details to be provided.)
+ Refreshment Break Sponsorship (1 available. More details to be provided.)
* All sponsor enhancements are first come, first served.
Details subject to change with sufficient notice.
— S P O N S O R S H I P L E V E L S —
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Platinum sponsors averaged 375% more leads than Gold Sponsors
Gold Sponsorship$35,000 | 12 SPONSORSHIPS AVAILABLEGold Sponsorship includes the following:
CONFERENCE ACCESS
+ 3 Full Conference Passes
+ 3 Exhibitor Passes (May purchase additional expo passes.)
+ Full Conference Registration Discount ($100 off ticket price. Available until conference sells out.)
+ 3 Reserved Keynote Seating for Full Conference Pass Holders
EXHIBIT
+ 10 x 20 Turnkey or BYOB Booth
Turnkey booth option includes:
+ Fabric Backwall with graphic printed and installed (Design creation provided by sponsor)
+ 2 Chairs
+ 1 Six Foot Banquet Table
+ 1 Wastebasket
+ Basic Carpeting
+ Ability to Purchase Additional Booth Services and Amenities (To be provided through show services partner, GES.)
+ 4 Electronic Lead Scanner Licenses for Exhibit (May purchase additional lead retrieval.)
+ 1 Floor Sticker to Distinguish Sponsorship
SPEAKING OPPORTUNITIES
+ 1 Product Theater Session (Located in Expo Hall. Speaker must adhere to submission deadlines and guidelines provided by Procore. Presentation content must be reviewed and approved by Procore.)
MARKETING
+ Pre-Event Social Media Promotion: Includes 1 Facebook Post OR 1 Instagram Post (Post content written by Procore and to be approved by sponsor. Post criteria to be provided.)
+ Company Logo, 50-Word Company Description and Website Link featured on Groundbreak Conference Website (Company description provided by sponsor.)
+ Mobile App Recognition (Company logo and website listed on Groundbreak Conference mobile app.)
+ 1 LED Screen Rotating Ad (Ad displayed at Expo Hall entrance only. Ad to be designed by sponsor to Procore’s specifications, subject to approval.)
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— S P O N S O R S H I P L E V E L S —
Details subject to change with sufficient notice.
Silver Sponsorship$10,000 | UNLIMITEDSilver Sponsorship includes the following:
CONFERENCE ACCESS
+ 3 Exhibitor Passes (May purchase additional expo passes.)
+ Full Conference Registration Discount ($100 off ticket price. Available until conference sells out.)
EXHIBIT
+ 10 x 10 Turnkey
Turnkey booth option includes:
+ Fabric Backwall with Graphic Printed and Installed (Design creation provided by sponsor.)
+ 2 Chairs
+ 1 6 Ft Banquet Table
+ 1 Wastebasket
+ Basic Carpeting
+ Ability to Purchase Additional Booth Services and Amenities (To be provided through show services partner, GES.)
+ 1 Electronic Lead Scanner License for Exhibit (May purchase additional lead retrieval.)
MARKETING
+ Company Website Link Featured on Groundbreak Conference Website
+ Mobile App Recognition (Company logo and website listed on Groundbreak Conference mobile app.)
— S P O N S O R S H I P L E V E L S —
Details subject to change
with sufficient notice.
Startup/Non-Profit *$4,000 | UNLIMITEDStartup/Non-Profit Sponsorship includes the following:
CONFERENCE ACCESS
+ 1 Exhibitor Pass (May purchase additional expo passes.)
+ Full Conference Registration Discount ($100 off ticket price. Available until conference sells out.)
EXHIBIT
+ Kiosk Unit
Kiosk unit option includes:
+ Fabric Backwall with graphic printed and installed (Design creation provided by sponsor)
+ 1 36” high cabinet/counter with printed
+ graphic on back wall
+ 1 30” high cocktail table
+ 1 bar stool
+ Standard carpeting
+ Ability to Purchase Additional Booth Services and Amenities (To be provided through show services partner, GES.)
MARKETING
+ Company Website Link Featured on Groundbreak Conference Website
+ Mobile App Recognition (Company logo and website listed on Groundbreak Conference mobile app.)
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— S P O N S O R S H I P L E V E L S —
* Companies must qualify as either an NPO or are a startup in their Series A or B round of funding.
Details subject to change with sufficient notice.
Groundbreak Conference Evening Event Sponsorship
1 AVAILABLE
$25,000
Held offsite on October 28, 2020. Includes:
+ Sponsor recognition signage throughout venue
+ 1 Sponsor Logo Gobo (Produced by Procore)
+ 1 Sponsor Banner (Designed by Procore)
+ Option to provide Procore-approved promotional items throughout the party (ie. branded napkins, koozies, plastic cups, etc)
+ Custom “Sponsor” signature drink
+ Receive exclusive recognition as the conference evening event sponsor on the conference website, attendee e-blasts and 1 dedicated push notification in the Groundbreak mobile app
+ 2 guest passes for conference evening event
Conference Lanyards Sponsorship 1 AVAILABLE
$20,000
Exclusive logo exposure on all attendee lanyards (co-branded with Procore). Does not include placement on Procore employee lanyards. Procore will design and produce lanyards.
Attendee Lounge Sponsorship 1 AVAILABLE
$20,000
Attendee Lounge in Expo Hall. Includes:
+ 20 x 20 space, carpeting, and lounge furniture
+ Sponsor can brand inside space, host meetings, and manages access to lounge
+ Food and beverage not included, but can be ordered by sponsor
+ AV not included, but can be ordered by sponsor
Please note that any meetings in this space that require amplification (mic) must be pre-approved by Procore and cannot be hosted during product theater sessions
Registration Sponsorship 1 AVAILABLE
$20,000
Held in Registration area on October 26, 2020. Signage to remain through conference. Includes:
+ 1 Bar setup (beer & wine and one branded signature cocktail) placed at registration hall during registration on October 26, 2020
+ Option to place Procore-approved promotional items at bars and cocktail tables (ie. company branded napkins, koozies, plastic cups, etc)
+ Company logo and booth number featured on easel signage in registration area to remain throughout conference
+ Receive exclusive recognition as registration sponsor on conference website.
+ 1 dedicated push notification in the Groundbreak Conference mobile app.
Sponsorship Enhancements Maximize your Groundbreak networking and marketing opportunities!
procore.com/groundbreak | 12Details subject to change with sufficient notice.
Expo Hall Networking Reception Sponsorship Day 1: October 27
1 AVAILABLE (SOLD) $15,000
Held in Expo Hall October 27, 2020. Includes:
+ 1 Bar setup (beer & wine) placed at your booth during the reception
+ Option to place Procore-approved promotional items at bars and cocktail tables (ie. company branded napkins, koozies, plastic cups, etc)
+ Company logo and booth number featured on easel signage throughout Expo Hall
+ Sponsor recognition on Expo Hall entrance unit LED screen signs
+ Receive exclusive recognition as a networking reception sponsor on conference website. 1 dedicated push notification in the Groundbreak Conference mobile app.
Expo Hall Networking Reception Sponsorship Day 2: October 28
1 AVAILABLE $15,000
Held in Expo Hall on October 28, 2020. Includes:
+ 1 bar setup (beer & wine) placed at your booth during the reception
+ Option to place Procore-approved promotional items at bars and cocktail tables (ie. branded napkins, koozies, plastic cups, etc)
+ Company logo and booth number featured on easel signage throughout expo hall (Designed and printed by Procore)
+ Sponsor recognition on expo hall entrance unit LED screen(s)
+ Receive exclusive recognition as a networking reception sponsor on conference website. 1 dedicated push notification in the Groundbreak mobile app.
Charging Stations 1 AVAILABLE
$15,000
Sponsor company logo and booth number will be displayed at our charging stations located outside the expo hall. (Design produced by Procore.)
Product Theater Session Sponsorship 3 AVAILABLE (1 REMAINING)
$5,000
Presented on the expo hall floor via dedicated learning theaters (see floor plan for location). Sponsors demonstrate their expertise in a particular area related to technological advancements in construction. Includes:
+ 20 min “TED Talk” inspired presentation to conference attendees
+ Feature in official pre-event email to promote session
+ Recognition on conference website
+ Presentation content subject to Procore’s approval
Exact presentation date and times will be communicated upon finalized agenda.
Sponsorship Enhancements continued...
procore.com/groundbreak | 13Details subject to change with sufficient notice.
Barista Bar Sponsorship 2 AVAILABLE
$5,000
Exclusive sponsorship for the coffee station located in the exhibit hall (1 per
day). Custom branded coffee sleeves and napkins. Procore will design and
produce.
LED Screen Rotating Ad Sponsorship 10 AVAILABLE
$2,500
Displayed on entrance unit LED screen(s) outside the expo hall. Ad to be
designed by sponsor to Procore’s specifications, subject to approval.
Mobile App Banner Ad Sponsorship 3 AVAILABLE (SOLD OUT)
$750
This banner ad will be featured in the conference mobile app. Your ad will rotate
in 15 second intervals on the app navigation page. Ad to be designed by sponsor
to Procore’s specifications, subject to approval.
Sponsorship Enhancements continued...
procore.com/groundbreak | 14Details subject to change with sufficient notice.
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How to Reserve Your Sponsorship
Submit your application to sponsor HERE.12345
Once your application has been reviewed and approved by our team, you will receive
a sponsorship registration confirmation email with a link to sign the sponsorship
contract. Our team will respond within 24-48 hours to confirm if your application has
been approved.
Further instructions will be provided regarding final registration, payment, pass
registrations, and next steps.
Your company’s main contact listed on the application will be contacted by our show
services vendor, GES, regarding sponsorship deliverables and deadlines. GES will
provide the main contact login instructions to access the show services online portal,
where you can order services, locate show forms and other pertinent details.
Pay Invoice. Your invoice must be PAID/RECEIVED in full within 30 days of the
sponsorship confirmation approval date in order to secure your sponsorship.
All sponsorship packages and enhancements are sold on a first-come, first-served basis. All items are
subject to Procore’s approval. An approved application is required to secure your sponsorship.
For information about becoming a Sponsor, please email [email protected]
The Groundbreak Team is excited to partner with you!
See you in New Orleans!
— S T E P —
These “Terms” govern the Groundbreak 2020 Sponsorship Application (“Application”) submitted by the entity listed as the Sponsor on the
Application (“Sponsor”) for exhibit space at the Procore Technologies, Inc. (“Procore”) 2020 Groundbreak event (“Event”) to be held on October 26,
2020 - October 28, 2020 at the New Orleans Ernest N. MorialConvention Center located at 900 Convention Center Blvd, New Orleans, LA 70130
(“Venue”). By completing and submitting an Application, Sponsor agrees to abide by these Terms. Procore’s acceptance of Sponsor’s Application
constitutes a binding contract.
1. GENERAL
Sponsor shall abide by the rules and regulations set forth in the
Application and these Terms (together, the “Agreement”). Procore has
the sole authority to interpret and enforce all rules and regulations
included in this Agreement, to make any amendments thereto, and to
make further rules and regulations Procore deems necessary to ensure
the orderly conduct of Groundbreak.
2. SPONSORSHIP RIGHTS
The “Sponsorship Rights” are set forth in the Application. Procore’s
grant of Sponsorship Rights to Sponsor is not exclusive, and does not
preclude other entities from becoming sponsors of the Event.
3. EXHIBIT SPACE
Procore may designate the space and time for, and make changes in
the location, size, layout, arrangement, time, and display limits of any
Sponsorship Rights. Positioning of Sponsorship Rights is at Procore’s
discretion. For all reserved exhibit spaces, the fees and items included
with the Sponsorship Rights are specified in the Application. All other
space expenses are Sponsor’s sole responsibility. The character of
Sponsor’s exhibit is subject to Procore’s approval. Event sponsors
will be limited to those companies or other entities offering materials,
products, or services of specific interest to registrants. Procore
may prohibit and/or remove any exhibit, in whole or in part, which
in Procore’s sole judgment is not suitable to or in keeping with the
character or purpose of the Event. Sponsor agrees that Procore will not
be liable for any damage to any party for the removal, whether in whole
or in part, or prohibition of any exhibit.
Space Reductions: Procore may approve requests for space
reductions in its sole discretion. Requests for space reductions must be
made in writing before July 8, 2020 and sent to: exhibitgbk@procore.
com. Requests for space reductions will not be deemed accepted
unless approved by Procore in writing. If Procore approves a space
reduction request, Sponsor will remain liable for the greater of: (a) 75%
of the original space fee, and (b) the fee for the reduced space. Any
difference in rates between the Sponsor’s initial space rate and the
downsized space rate cannot be applied to any other services.
4. SPONSORSHIP FEES
Sponsor shall pay the sponsorship fees as indicated on the Application
in U.S. Dollars. Sponsor shall pay a non-refundable deposit equal to
50% of the sponsorship fees immediately upon Procore’s acceptance
of Sponsor’s Application. The remaining 50% of the sponsorship fees
is due by the earlier of: (a) thirty days after Procore’s acceptance of
Sponsor’s Application, and (b) two days before the Event start date. If
Sponsor cannot make payments as required in these Terms, Sponsor
shall request an alternative payment plan via email to exhibitgbk@
procore.com within thirty days of Application acceptance. Such request
is subject to Procore’s approval in its sole discretion. Procore may
disqualify Sponsor from the Event if Sponsor does not make payments
as required by this Agreement or an approved alternative payment
plan. Procore may release Sponsor’s reserved space, if any, if Procore
does not receive payments in accordance with this Agreement; in such
event, Sponsor will remain liable for the full sponsorship fee.
5. CANCELLATION; EVENT CHANGES
By Sponsor: Cancellation requests must be received in writing via email
to [email protected]. By cancelling its sponsorship, Sponsor: (a)
relinquishes all benefits associated with the Event; and (b) will incur a
cancellation fee according to the following schedule:
• 50% of the total sponsorship fee for cancellations received up to
and including 90 days before the Event.
• 100% of the total sponsorship fee for cancellations received 0-89
days before the Event.
By Procore: Procore may cancel the Event for any reason beyond
Procore’s control including, but not limited to, civil unrest, labor
disputes, acts of government, natural disasters, or acts of God. If
Procore cancels the Event due to such an occurrence, Procore’s liability
to Sponsor will be limited to a refund of any sponsorship fees paid by
Sponsor.
Procore may terminate this Agreement if Procore reasonably expects
that association with Sponsor would harm Procore’s reputation, in
which case Procore’s liability to Sponsor will be limited to a refund of
any sponsorship fees paid by Sponsor.
Procore may terminate this Agreement if Sponsor fails to comply with
any provision of this Agreement without liability to Sponsor.
Procore may change the Event location, dates, and/or these Terms
upon notice to Sponsor. Any such change shall be incorporated into and
made part of this Agreement.
6. SPONSOR EVENTS
All events Sponsor holds in connection with the Event must be
preapproved by Procore in writing. Sponsor shall not schedule or
sponsor any event that overlaps or conflicts with any Event session,
including between the hours of 9:00 AM to 10:00 PM local time on
October 26, 2020, October 27, 2020, or October 28, 2020, without
Procore’s prior written approval.
7. FURTHER INSTRUCTIONS
In addition to the terms of this Agreement,Sponsor shall comply with all
written or verbal instructions from Procore, and with all written or verbal
instructions from the Venue; Sponsor’s failure to do so is grounds for
Procore to terminate this Agreement without liability to Sponsor.
Groundbreak Sponsorship Terms
8. GRANT OF LICENSE
Sponsor hereby grants Procore a non-exclusive, non-transferable,
royalty-free license to use and display Sponsor’s name, trademarks,
service marks, copyrights, and logo in promoting the Event and other
events (before, during, and after the Event), and in carrying out its
rights and obligations under this Agreement. Sponsor shall execute any
additional releases provided by Procore in connection with this grant,
and hereby waives any future claims or moral rights. Sponsor shall not
use Procore’s name, trademarks, service marks, copyrights, or logo in
any of Sponsor’s materials or products without Procore’s prior written
permission.
9. NO INTERFERENCE
Sponsor shall not take any action or make any statement (whether
written or oral) that is likely to, or does, interfere with or adversely
affect Procore’s reputation, business, good will, or relationship with
any Procore user, customer, potential customer, partner, employee, or
supplier.
10. LIABILITY FOR DAMAGES
“Representatives” means any party’s owners, affiliates, officers,
directors, officials, employees, agents, contractors, and other
representatives. Procore, Venue, and official Venue and Event service
contractors and security services, and each of their respective
Representatives will not be responsible for the safety of or any loss,
theft, destruction, or damage to property of, or for any injury to,
Sponsor or its Representatives for any reason, including, without
limitation, due to theft, strikes, fire, water, storm, vandalism, or other
causes. Sponsor and its Representatives waive all claims against
Event Providers and their Representatives, and release them from
all liabilities, with respect to the same. Regardless of the insurance
obligations in this Agreement, it is Sponsor’s responsibility to maintain
appropriate insurance in relation to any risks under this Agreement or
its participation in the Event.
Procore will not be liable to Sponsor or any third party under
any circumstances for any consequential, indirect, incidental,
exemplary, punitive, or enhanced damages; loss of income, profits,
or revenue; or other economic losses arising out of or related to this
Agreement or Sponsor’s participation in the Event. Procore’s total
maximum liability arising out of or related to this Agreement will
not exceed the amount of the sponsorship fees paid by Sponsor to
Procore.
11. INSURANCE
Sponsor shall, at its own expense, secure and maintain throughout
the duration of the Event, inclusive of move-in and move-out days,
commercial liability insurance with combined single limit of at least
US$1,000,000.00 for each occurrence for bodily injury and property
damage. Such insurance must name Procore, the Venue, and their
respective Representatives. Sponsor shall provide Procore with a
certificate of insurance evidencing such coverage no later than sixty
days before the move-in date for the Event. If Sponsor fails to provide
an adequate certificate of insurance, Procore may terminate this
Agreement, and disqualify Sponsor from participating in the Event,
without liability.
12. INDEMNIFICATION
Sponsor and its Representatives shall indemnify, defend, and hold
harmless (and, to the maximum extent permissible under applicable
law, hereby expressly release and discharge) Event Providers, and
each of their respective Representatives, from and against any and all
alleged and/or actual claims, actions, lawsuits, proceedings, damages,
penalties, demands, losses, expenses, fees (including reasonable
attorneys’ fees), costs, and liabilities of any kind or nature whatsoever
(collectively, “Claims”), including but not limited to any Claim for
property damage and/or personal injury, in connection with, caused
by, or arising out of participation in the Event by (a) Sponsor, (b) its
Representatives and any other party acting on Sponsor’s behalf, or
(c) any of Sponsor’s invitees or guests (any of the foregoing in clauses
(b) or (c), a “Related Party”), whether as a result of (i) Sponsor’s or any
Related Party’s act, omission, negligence, or willful misconduct; (ii)
Sponsor’s or any Related Party’s actual or alleged violation of any policy
of, or agreement with, any Event Provider; (iii) Sponsor’s or any Related
Party’s actual or alleged violation of any applicable laws; (iv) Sponsor’s
or any Related Party’s actual or alleged infringement of any third party’s
intellectual property, privacy, or other rights; or (v) otherwise, and in
each case, whether or not foreseeable. Sponsor’s indemnification
obligations will not apply to the extent a Claim is caused by Procore’s
own negligence or willful misconduct.
Procore is not responsible for any errors or omission in the listings in
the official sponsors directory or in any promotional materials.
13. DATA PRIVACY
For the purposes of this section, the terms “Personal Information”,
“Sell”, and “Sale” have the meanings given to them in the California
Consumer Privacy Act (“CCPA”). Sponsor acknowledges that Sponsor
does not receive any Personal Information from Procore as part of
the Sponsorship Rights or as consideration under this Agreement. If
Procore provides Sponsor with Personal Information of Event attendees
who have opted-in to receiving marketing communications from
Sponsor, Sponsor shall use such Personal Information in compliance
with all applicable laws. Sponsor shall not Sell the Personal Information
or take any action that would cause any transfers of Personal
Information, either to Sponsor or from Sponsor, to qualify as a Sale of
Personal Information under the CCPA. If Sponsor chooses to collect
information directly from Event attendees, Sponsor shall do so in a
manner that clearly identifies that Sponsor, and not Procore, is the
entity collecting the information.
Sponsor warrants that its privacy policy and practices comply with
all laws, statutes, ordinances, or regulations (including any export
control laws or regulations administered by the U.S. Commerce
Department, OFAC, or any other U.S. or foreign government agency).
If there is a conflict between the terms of Sponsor’s privacy policy and
this Agreement, this Agreement will take precedence. Sponsor also
warrants on behalf of itself and its subprocessors, if any, that Sponsor
shall: (a) limit its processing of data received from Procore or attendees
to the instructions provided by attendees or by Procore on behalf
of attendees; (b) act only as instructed and put in place appropriate
security safeguards to avoid any destruction, degradation, or breach of
any information; (c) provide written notice immediately if Sponsor is no
longer able to meet the obligations associated with the data, and shall
either cease processing or remediate; and (d) assist, as appropriate, in
responding to individuals’ requests around notice, choice, access, and
privacy-related complaints, and shall respond to any such request within
twenty days. Upon notice from Procore, Sponsor and its subprocessors,
if any, shall stop or remediate any unauthorized processing.
14. EVENT RULES & REGULATIONS
In addition to any instructions or regulations supplied upon acceptance
of the Sponsor’s Application, Sponsor shall abide by the following rules
and regulations:
a. Fire Regulations: Space decorations and construction must
conform to any fire regulations of the city in which the Venue is located.
Combustible or explosive materials and substances may not be used.
Cloth and other flammable materials must be flameproof. Packing
containers, empty cardboard boxes, excelsior, wrapping, and similar
materials must be removed from the exhibit and cannot be stored under
tables or behind displays.
b. Sponsor Conduct: All demonstrations and other promotional
activities must be confined to the limits of the exhibit space. Sufficient
room must be provided within the exhibit space for the comfort and
safety of persons watching demonstrations and other promotional
activities. Sponsor may distribute samples, souvenirs, and publications,
and conduct sales activities only from within its designated space.
Sponsor shall not engage in any activity that interferes with the
activities or obstructs access to neighboring spaces, or that impedes
aisles. Sponsor shall not distribute articles containing any product other
than the product or materials made, processed or used by the Sponsor
in its product or services, except with Procore’s prior written permission.
Sponsor shall conduct and operate its exhibit so as not to annoy,
endanger, or interfere with the rights of other sponsors and attendees.
Any activity that results in complaints from other sponsors or any
attendee or, in the opinion of Procore, interferes with the right of others
or exposes them to annoyance or danger, may be prohibited by Procore.
c. Lotteries/Contests: Sponsor shall not operate games of chance,
lottery devices, or the actual or simulated pursuit of any recreational
pastime either at the Event or affiliated with the Event without Procore’s
prior written consent, and, if Procore does consent, only to the extent
permitted by applicable law.
d. Music, License, Patent, Copyright, or Trade Secret: Sponsor
acknowledges that any live or recorded performances of copyrighted
music that occur in the Sponsor’s space must be licensed from
the appropriate copyright owner or agent. Sponsor shall be fully
responsible for obtaining any necessary licenses and shall indemnify
and hold Procore harmless from any damages or expenses incurred
by Procore due to the Sponsor’s failure to obtain such licenses.
Additionally, Sponsor shall hold Procore, Venue, and their respective
Representatives, harmless from all loss, cost claims, causes of action,
obligations, suits, damages, liability expenses, and costs, including
attorneys’ fees, arising from or out of any violation or infringement (or
claimed violation or infringement) by Sponsor or its Representatives, of
any patent, copyright, or trade secret rights or privileges.
e. Subleasing: Sponsor shall not assign, sublet, or apportion the whole
or any part of Sponsorship Rights or the space allotted to Sponsor
without Procore’s prior written consent.
f. Event Badges: Sponsor shall ensure that each of its employees,
agents, and representatives wear official Event identification badges
while on the exhibit floor, and that such individuals do not share Event
identification badges with unregistered personnel.
g. Installation, Dismantling: Procore will provide Sponsor with
additional instructions regarding the rules and regulations for
installation and dismantling, as well as other detailed information
regarding access to the Venue and space operation.
h. Labor: Sponsor shall employ only labor who are authorized and will
work in harmony with other labor employed at the Venue to supply
services for the Event. If harmonious labor relations require the hiring of
union labor, or if Procore so requests, Sponsor shall employ (and cause
its Representatives to employ) only union labor.
i. Approved Vendors: To ensure the safe and orderly conduct of the
Event, Procore may require that Sponsor use certain vendors for
specific functions (“Approved Vendors”). Procore will provide additional
information regarding Approved Vendors as applicable.
15. GENERAL PROVISIONS
Nothing in this Agreement is intended to create an agency, partnership,
joint venture, or any other relationship between Sponsor and Procore.
This Agreement, and all matters arising out of or related to this
Agreement, will be governed by the laws of the State of California,
without regard for its conflicts of law provisions. Any action arising
out of or relating to this Agreement must be brought in the state court
located in Santa Barbara County, California, or the federal district court
located in Los Angeles, California, and the parties hereby submit to
the exclusive jurisdiction of such courts. This Agreement (including the
Application) constitutes the parties’ entire understanding regarding
its subject matter and supersedes all prior and contemporaneous
agreements and understandings between the parties. A party’s
failure to enforce any provision of this Agreement will not constitute
a waiver of that provision or any other provision. The invalidity or
unenforceability of any provision of this Agreement will not affect the
validity or enforceability of any other provision. Notices to Sponsor will
be delivered to the contact information provided on the Application.
Notices to Procore must be delivered to [email protected] with
a copy to [email protected]. Notices delivered via email will be
deemed effective the next business day after they are sent to the proper
address.