PMRN User’s Guide - FLKRS Version 3.0 Page

Users and Access - Overview

3.1

3.0 Users and Access

Overview

Note: This section of the PMRN User’s Guide is written for School Level 1 (SL1) and School Level 2 (SL2) Users at non-public schools administering the Florida Kindergarten Readiness Screener (FLKRS). No other Users are able to perform these steps.

Student and employee data are very sensitive. PMRN Administrators should take great care in assigning Users access to such data. Please note that different levels of PMRN Users have access to different information.

Principals are named School Level 1 (SL1) Users and have access to all information within a school’s PMRN site. Principals’ designees are called School Level 2 (SL2) Users and have access to all PMRN information - except the School Configuration page, which is completed by the principal at the beginning of the school year.

PMRN User’s Guide - FLKRS Version 3.0 Page 3.2

Administrative Users

These Users have the capability to either enter or remove other Users or students in the PMRN, create classes, edit and enter student scores, and receive official communications from the PMRN.

School Level 1 (SL1) User

A principal is the sole SL1 User at a school. The FCRR identifies and assigns principals as SL1 Users.

School Level 2 (SL2) User

Each school is allowed to have only one SL2 User who serves as the principal’s designee. This User has the same PMRN access - except to the School Configuration pages - given to principals.

Note: For the purpose of this document, the SL2 User is known as the Reading/Literacy Coach. The SL2 User may also be the assistant principal in charge of curriculum, a curriculum Resource Teacher, or someone else in charge of PMRN administration.

Note: The SL1 and 2 Users receive E-mails and alerts from the FCRR. No other Users receive these communications.

Users and Access - Administrative Users

PMRN User’s Guide - FLKRS Version 3.0 Page

Non-Administrative Users

Reading Level User

Reading Level Users are teachers who provide primary reading instruction to a class.

Data Entry Level (DEL) User

The DEL User enters scores and observations from the FLKRS on the Data Entry page. When entering the data through the Data Entry page, a Reading Coach should be both an SL2 User and a DEL User to readily maintain class rosters and ensure data entry is correct.

3.3

Users and Access - Non-Administrative Users

PMRN User’s Guide - FLKRS Version 3.0 Page

Users and Access Levels

School Level 1 and 2 Users have access to all School, Teacher, Class, and Student Reports for their schools in the PMRN and are the only ones that can add and remove Users.

The chart below provides the list of Access Levels and recommends who should have each level, the number of persons that can be assigned the level of access, and the application(s) that can be accessed.

Users and Access - Users and Access Levels

3.4

Can Access K-2 Scoring Tool

Can enter scores for their class through PMRNTeacher that delivers primary Reading instructionunlimitedReading Teachers (RT)

Enters Scores from the FLKRS on the Data Entry pageData Entry Level4Data Entry Level (DEL)

Assigns Users, Manages Classes/PeriodsReading Coach1School Level 2 (SL2)

Assigns Users, Manages Classes/Periods, Principal1School Level 1 (SL1)

NotesWhoNumber allowedAccess Level

PMRN User’s Guide - FLKRS Version 3.0 Page

Adding a New User

At the beginning of the school year, the principal should add his or her Reading Contact as the SL2 User for the school. In the PMRN, the principal is the SL1 User and the Reading/Literacy Coach or other designee is the SL2 User.

Different PMRN Users have access to different information. Before you assign other Users, please review information about Access Levels, on page 3.4.

An SL1 or SL2 User may add Reading Users. To add new Users, click the Users tab. If a list of your teachers appears, please refer to page 3.6 for instructions on how to provide them access.

Users and Access - Adding a New User

3.5

Click the Add User button.

PMRN User’s Guide - FLKRS Version 3.0 Page

Users and Access - Adding a New User

3.6

Click the boxes under the Allow? column to assign Users to appropriate Access Levels. The checked box under the Access to PMRN column signifies the User will have access to perform PMRN functions and view PMRN reports.

When you have filled in the boxes needed, click Submit.

Fill in the information boxes on the screen.

Note: The User Name and Password will be sent to the E-mail address of the User being added. Please verify the E-mail address with the User. The Identifier is the person’s Employee ID number or Social Security number. Access Level refers to the User level you assign this person.

A teacher’s Employee ID number is usually 6 or 7 digits in length. The School Level User would need to enter their 2-digit District Number in front of the Employee ID number (plus a possible zero) to meet the 9-digit requirement for an Identifier.

PMRN User’s Guide - FLKRS Version 3.0 Page

Users and Access - Adding a New User

3.7

Verify User

The new User’s name, E-mail address, and Access Level will be displayed. (If there is an error, click Cancel, which will return you to the list of Users.)

Click Continue.

Later, when you have a list of Users, this step will ensure you are adding the correct person if there are people with similar names or Social Security numbers.

The PMRN will send a User Name and Password to this person via E-mail. You may want to notify them and share information in this guide on how to Sign In and reset Passwords, found on pages 1.5-1.7.

Note: At the end of this section, there is a page that is designed to be copied and distributed to the teachers at your school which will assist them in gaining access to the PMRN (page 3.11).

PMRN User’s Guide - FLKRS Version 3.0 Page

Deleting a New User

To delete a User, begin at your Home Page by clicking the Users tab.

Click the name of the User you want to delete.

Users and Access - Deleting a User

3.8

When the information for the teacher is displayed, uncheck the box(es) under the Access column corresponding to their current Access Level(s).

Click Submit.

PMRN User’s Guide - FLKRS Version 3.0 Page

To confirm the deletion, click Continue.

Note: A teacher who has FLKRS scores associated with him or her cannot be deleted from the list of this year’s teachers. Access to the reports will be removed, but the teacher’s name will still appear on the list of teachers at the school.

Users and Access - Deleting a User

3.9

PMRN User’s Guide - FLKRS Version 3.0 Page

Users and Access - User Access Level Selection

3.10

User Access Level Selection

PMRN Users can have more than one Access Level. The PMRN is set up so that Users can use a single User Name and Password and switch between Access Levels.

Some tasks required of Reading/Literacy Coaches are best performed with School Level 2 access, while others are more easily accomplished as a Data Entry Level User. At the start of the school year, the principal enters the SL2 User into the PMRN. An SL2 User can then add his or her own additional level as a Data Entry Level User. Follow the directions for adding a new User on pages 3.5-3.7.

When Signing In to the PMRN, a User with two or more Access Levels will have the option of which level to use. Click the radio button to the left of the row with the Access Level you wish to use, and click Next.

To switch Access Levels while working within the PMRN, click on the words Access Level: in the upper left of the screen, shown at right. This will take the User to the User Access Level Selection screen shown above.

Page 3.11Teacher Handout - First Sign In

1) Sign In:Go to the PMRN at: https://pmrn.fcrr.orgNote the “s” after “http”. This indicates the site is secure for transmission of sensitive data.Type your User Name and Password in the appropriate fields and click Sign In.Note: You may use capital or lower-case letters. The Sign In page is not case-sensitive.

2) FERPA Statement:Because the PMRN contains sensitive student and staff data, you will be asked to agree to the provisions of the Family Educational Rights and Privacy Act (FERPA) and Florida laws regarding access and disclosure of records within the PMRN.Click I agree to continue.

3) Reset Your Password:Follow the directions on this page to enter your Identifier, which is your PMRN Unique ID, and to reset your Password to one you prefer.Note: The Password must have at least six characters, with at least one being a number.

As a teacher, you can begin using the Progress Monitoring and Reporting Network (PMRN) to enter FLKRS data after you have been given access by your school’s Reading/Literacy Coach or principal. First, you must check your E-mail for a letter assigning you a User Name and temporary Password, which is required to access the PMRN. You will receive this shortly after your school’s Reading/Literacy Coach or principal gives you access. The E-mail will have New User Name & Password Assignment for PMRN in the subject line. When you receive your User Name and Password, please follow these directions to Sign In to the PMRN and to reset your Password. You must complete this process before you are able to Sign In to the K-2 EST.

Remember to use your new Password the next time you Sign In. If you forgot your Password, click the Forgot Your Password? link on the Sign In page. Enter your E-mail address, and the PMRN will E-mail your Password directly to you. Keep in mind that each time the Forgot Your Password? link is used, you will need to reset your Password to a new one.

About PMRN Identifiers: Three pieces of information are required to Sign In to the PMRN, a User Name, temporary Password, and Identifier. For the Identifier, teachers can use their PMRN Unique ID. The PMRN Unique ID can be retrieved by the school’s principal (SL1 User) or the staff member administering the PMRN for the principal (usually the SL2 User). The SL1 or SL2 Users will find the PMRN Unique ID by clicking on the User’s name under the Users tab.