3151-chg_itscn ver 2.0
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SPWR ITChange Notice (IT-SCN)
System Oracle Apps UAT
Date 30-Mar-11
Project/Helpdesk Name Setup for LOCKBOX
Project/Helpdesk Number CHG0003151
Project/Helpdesk Requestor(s) Ana Marie MolanoIT Engineer(s) made changes in DEV Ram Parepalli
IT Engineer(s) made changes in UAT/PROD RameshTester(s) Ana Marie MolanoEmail CN To/Cc SPWR.FINANCE, Evan Popaduke
Deployment environment PRODUCTION
Request(s) / Issue(s)
Setup Lockbox functionality for Receipts data which will be uploaded from text file.
High Level Summary of Change
Business wants to upload the Receipt Information in the form of a text/flat file to Oracle and forsuch uploaded Receipt Information, Receipt is to be created and applied against the relevantInvoice.
1. Receipt Application to Invoices is done automatically.2. Need to upload Unapplied Receipts also.
Description/Reason of ChangeVersion Control information for Source Files (Code, Documents, Configuration Files etc).
S#
Version Control SystemName
Environment / Source Filename with path
Executable/ Unix Script/Library/ GUI/Jar/ Document/Configuration File Name
Ver#
1
\\fsspsv01.sunpowercorp.com\SP-SCMAttachments\3151-CHG_AR_Lockbox_Setup\3151-CHG_ITSCN Ver 2.0
2
3
(Note: 1. Add rows as required for the number of files.
Special Instruction(s)
Version Control information for Database Object creation scripts.
S# Version ControlSystem Name
Environment /Source File namewith path
DatabaseObject Name
Ver# DatabaseObjectType
Server |Database | User
(Note: 1. Add rows as required for the number of files.
Special Instruction(s) Below setup need to perform in UAT/PROD
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Setup Changes at High Level
DBAStep-9 Place the Control File in AR Top.Step-10 Create Directory Path
/prod_local/PROD/inst/apps/PROD_erpdca02/logs/appl/conc/inbound/Lockbox
SYSADMINStep-1 Create Sub-Menu for Lock Box FunctionsStep-2 Addition of function in Sub-Menu SPWR_AR_CASH APPLICATION_USERStep-3 Addition of function in Standard Menu AR_NAVIGATE_GUIStep-4 Include AR_RECEIPTS_LBOX_GUI Menu in SPNA/SPEB AR Super User ResponsibilitiesStep-5 Setup Profile OptionsStep-6 Remove Auto cash Rule Set from Receivables/System OptionsStep-7 Setup LockboxStep-8 Modification in Transmission Format
Step-1
Create a Sub-Menu for Lockbox FunctionsNavigation: System Administrator > Application > Menu
Seq Prompt Function Description
10TransmissionHistory
Lockbox TransmissionHistory
View Transmission History
20Maintain
TransmissionData
Maintain LockboxTransmission Data
Maintain LockboxTransmission Data
30 Lock BoxSubmit LockboxProcessing
Submit LockboxProcessing
40 File Upload SPWR File Upload Page SPWR File Upload Page
Step-2
Attach Sub-Menu SPWR_LOCK_BOX to SPWR_AR_CASH APPLICATION_USER
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Step-3Query AR_NAVIGATE_GUI
Scroll Down.
Seq Prompt Function Description
60FileUpload SPWR File Upload Page SPWR File Upload Page
Step-4
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Include Lockbox Menu for SPNA/SPEB AR Super User ResponsibilitiesNavigation: System Administrator > Security > Responsibility > Define
Take out the Menu AR_RECEIPTS_LBOX_GUI from Menu Exclusions.RESPONSIBILITY NAME ACTION ITEM
SPNA AR Super User Take out the Menu AR_RECEIPTS_LBOX_GUI fromMenu Exclusions.
SPEB AR Super User Take out the Menu AR_RECEIPTS_LBOX_GUI fromMenu Exclusions.
Step-5Set the Profile Option SPWR Uploaded File Absolute Directory Path at ResponsibilityLevel for all the ResponsibilitiesNavigation: System Administrator > Profile > SystemExample: SPNA AR CASH APPLICATION USER
Provide Data file Path at Responsibility Level as/prod_local/PROD/inst/apps/PROD_erpdca02/logs/appl/conc/inbound/Lockbox
RESPONSIBILITYNAME
PROFILE OPTION PATH NAME
SPNA AR CASHAPPLICATION USER
SPWR Uploaded FileAbsolute Directory Path
/prod_local/PROD/inst/apps/PROD_erpdca02/logs/appl/
conc/inbound/LockboxSPEB AR CASHAPPLICATION USER
SPWR Uploaded FileAbsolute Directory Path
/prod_local/PROD/inst/apps/PROD_erpdca02/logs/appl/
conc/inbound/LockboxSPNA AR Super User SPWR Uploaded File
Absolute Directory Path/prod_local/PROD/inst/apps/PROD_erpdca02/logs/appl/
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conc/inbound/Lockbox
SPEB AR Super User SPWR Uploaded FileAbsolute Directory Path
/prod_local/PROD/inst/apps/PROD_erpdca02/logs/appl/conc/inbound/Lockbox
Step-6
Remove Auto cash Rule Set in System OptionsNavigation > System > System Options
Query Name > SPWR US CORPORATE
Select Operating Unit SunPower North America, LLC
Click on Miscellaneous Tab
Set Auto Cash Rule Set to Blank
Save the Setup.
Click on Accounting TabSelect the Operating Unit to SunPower Corporation, Systems
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Click on Miscellaneous Tab
Set Auto Cash Rule Set to Blank
Step-7Setup LOCKBOXNavigation: Receivables Manager > Setup > Receipts > LockBoxes
Operating Unit SunPower North America, LLCNumber BOFA - 1233809538Batch Source SPNA
Bank OriginationNumber 1233809538
Click on Receipts Tab
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Batch Size 100GL Date Source Constant DateExchange Rate Type CorporateReceipt Method SPNA-ManualMatch Receipts By Transaction NumberMatch on CorrespondingDate Never
Click on Transactions Tab
Enable Post Partial Account as Unapplied CheckboxSave the Lockbox Setup.
Setup Lockbox for SPEB
Operating UnitSunPower Corporation,Systems
Number BOFA 1233809538
Batch Source SPEB
Bank Origination Number 1233809538
Click on Receipts Tab
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Batch Size 100GL Date Source Constant DateExchange Rate Type CorporateReceipt Method SPEB -ManualMatch Receipts By Transaction NumberMatch on CorrespondingDate Never
Click on Transactions Tab
Disable Post Partial Account as Unapplied Checkbox
Save the Lockbox Setup.
Step-8 : Modification in the Transmission Format
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Click on Overflow Payment
Change the Format Amount to No
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Save and close the window.
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Change the Format Amount to No
Step-9 (DBA)
Place the Control File in AR Top.
Place the attached Control File in AR Top.
File to be placed in AR Top
SPWRLOCKBOX.ctl
Step-10
Create Directory Path (By DBA)
/prod_local/PROD/inst/apps/PROD_erpdca02/logs/appl/conc/inbound/Lockbox
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