5-year capital improvement plan (cip)

Sioux Falls, SD ● Watertown, SD ● 605.271.5527 ● InfrastructureDG.com

Your Town

5-Year Capital Improvement Plan (CIP)


Infrastructure Design Group, Inc. is a civil engineering and land surveying services firm providing professional

services to public and private clients in the southeast South Dakota region. Founded in 2012, Infrastructure

Design Group is considered a small firm with BIG experience. The company is focused on listening, providing

personal service, effective communication, and cost-effective solutions.

At the core of all successful projects is the inherent ability of our team to listen to the client’s needs and

effectively communicate throughout the project to all stakeholders. We understand our clients know their

needs better than anyone else possibly could. It is with this mindset, Infrastructure Design Group has built a

reputation of providing unmatched client service and satisfaction.

Municipal Engineering

City Engineering Services

Roadway Design

Infrastructure Assessment

Capital Improvement Planning

Water Systems

Sanitary Sewer Systems

Storm Sewer Systems

Detention Ponds

Planning assistance

Plan submittal and ordinance

reviews

Safe Routes to School

Traffic Signals

Public Involvement

Construction Observation and

Administration Services

Administration

Observation

Documentation

Public Involvement

Water Resources

Drainage Analysis/Studies

Drainage System Design

Detention Ponds

BMP Design

Erosion Control Plans

Parks & Recreation Planning &

Design

Park planning and design

Park trails, bicycle paths

Public Involvement

Sports Facilities

- Football

- Baseball/Softball

- Soccer

- Tennis

Site Development Planning &

Design

Planning

Cost Analysis

Grading

Utilities

Parking Lots

Drainage

Detention Ponds & BMP’s

Transportation

Urban Roadway Design

Highway Design

Traffic Studies and Traffic

Signal Design

Parking Lots

Access Management

Land Surveying

ALTA/NSPS Surveys

Boundary Surveys

Cadastral Surveys

Cell Towers

Construction Staking

Control/GPS Surveys

Elevation Certificates/LOMAS

Legal Descriptions

Plats & Easements

Topographic Surveys

Transmission and Distribution

Surveys

Wind Farm Development

Structural Engineering

Bridge Design

Bridge Rehabilitation

Culvert Design

Hydraulics

Bridge Inspections

Specialty Load Ratings

Retaining Walls

Pedestrian & Bicycle

Infrastructure


WHAT IS A CAPITAL IMPROVEMENT PLAN?

A capital improvement plan is a tool which aids a municipal government, or other organizations,

in identifying priority purchases, financing for such purchases, and schedule of purchases. A CIP

is typically prepared with a timeline of 4 to 10 years. Major steps in preparing a CIP consists of:

Step 1: Establish a CIP Committee or CIP managing lead

Step 2: Identify Capital Projects or Purchases

o Complete a series of interviews with all city departments to identify needed purchases

for the identified CIP timeline.

o Assign budgets for purchasing and projected schedule of purchases

Step 3: Identify Estimated Costs for Each Project or Purchase

Step 4: Evaluate Capital Funding Availability

Step 5: Prioritize Projects Based on Funding Availability and Need

o A complete evaluation of all infrastructure assets shall be taken into account when

prioritizing projects.

A water main or sanitary sewer line might be close to the end of its projected

useful life but the street has many more years of useful life. This may dictate

the need/ability to hold off on the utility improvements until the street needs

to be repaired. Street budget should then include maintenance only based on

pavement life cycle analysis.

A street may be beyond its service life but the utilities do not need to be

replaced for a few more years. It is often times more cost effective to let the

street go instead of throwing maintenance costs at a failed roadway. This will

save money for the overall full street and utility project needed in the future.

Foregoing the street is difficult to communicate to the public without a plan

showing the cost/benefit of such a decision.

Step 6: Plan Funding

o Identify the planned capital, public, and any other additional funding mechanism

planned for each prioritized project or expenditure.

Include funding requirements for any grants or loans planned to be utilized.

Step 7: Present the CIP

o Utilize council and/or public meetings to present the plan. This is valuable in providing

an overview of the priorities identified, funding availability, and prioritization matrix

utilized in finalizing the immediate projects or purchases.


WHAT IS A CAPITAL IMPROVEMENT PLAN?

The following pages are examples to help define what a typical CIP would consist of. An actual

CIP would include many more projects or purchases based on any and all needs identified

within Step 2 as defined above.

Within each section of the plan, every identified project or purchase would have a separate

sheet identifying the project or purchase name, description, justification, expenditure, and

funding source. For the purpose of this sample CIP, we have include just one project or

purchase detail sheet per section.

Detailed cost estimates for each project could also be provided after the respective project

detail within the applicable section or within an appendix.

CIP

Summary

Your Town5- Year CIP Summary

General Government 2017 2018 2019 2020 2021 TotalLegal $25,000 $25,000 $25,000 $25,000 $25,000 $125,000

Computers $2,000 $2,000 $2,000 $6,000Printer $1,500 $1,500

Engineering $65,000 $65,000 $65,000 $65,000 $65,000 $325,000IT $800 $800 $800 $800 $800 $4,000

General Government Total: $92,800 $92,300 $92,800 $90,800 $92,800 $461,500

Facilities 2017 2018 2019 2020 2021 TotalLibrary $2,000 $2,000 $2,000 $2,000 $2,000 $10,000

New City Hall $150,000 $20,000 $2,000,000 $2,170,000Maintenance Shop $5,000 $8,000 $13,000

Maintenance Shop Addition $65,000 $15,000 $80,000Legion Maintenance $2,500 $2,500 $2,500 $2,500 $2,500 $12,500

Facilities Total: $69,500 $174,500 $24,500 $2,004,500 $12,500 $2,285,500

Equipment 2017 2018 2019 2020 2021 TotalSweeper $175,000 $175,000

Loader $220,000 $220,000Snow Plow $60,000 $60,000

Pickup $32,000 $32,000Sprayer $7,000 $7,000

Equipment Total: $175,000 $60,000 $220,000 $7,000 $32,000 $494,000

Parks Department 2017 2018 2019 2020 2021 TotalNeighborhood Playground Equip. $75,000 $75,000 $150,000Sidewalk - Safety Improvements $25,000 $25,000 $25,000 $25,000 $25,000 $125,000

Bike Trail $350,000 $450,000 $800,000Pool $15,000 $15,000 $15,000 $15,000 $15,000 $75,000

Parks Improvements $35,000 $35,000 $35,000 $35,000 $35,000 $175,000Parks Department Total: $425,000 $150,000 $75,000 $150,000 $525,000 $1,325,000

Streets 2017 2018 2019 2020 2021 Total3rd Street (Main to Maple) $700,000 $700,000

Main Avenue (8th St. S. to 6th St.) N. $1,500,000 $1,500,000Street Maintenance (Chip, Micro, Crack) $65,000 $65,000 $65,000 $65,000 $65,000 $325,000

Blue Avenue (Green to White) $750,000 $750,000Streets Total: $765,000 $815,000 $65,000 $1,565,000 $65,000 $3,275,000

2017 2018 2019 2020 2021Total General Funds: $1,527,300 $1,291,800 $477,300 $3,817,300 $727,300 $7,841,000

Water 2017 2018 2019 2020 2021 TotalWater Project 1 $250,000 $250,000Water Project 2 $125,000 $125,000Water Project 3 $175,000 $175,000Water Project 4 $200,000 $200,000

Water System Study $100,000 $100,000Debt Payment for Project A $60,000 $60,000 $60,000 $60,000 $60,000 $300,000Debt Payment for Project B $50,000 $50,000 $50,000 $50,000 $50,000 $250,000

Paint Tower $200,000 $200,000Water Total: $360,000 $435,000 $285,000 $310,000 $210,000 $1,600,000

Sanitary Sewer 2017 2018 2019 2020 2021 TotalSewer Project 1 $250,000 $250,000Sewer Project 2 $125,000 $125,000Sewer Project 3 $175,000 $175,000

Sewer Study - Basin A $200,000 $200,000Sewer Study - Basin B $320,000 $320,000

Debt Payment for Project C $60,000 $60,000 $60,000 $60,000 $60,000 $300,000Debt Payment for Project D $50,000 $50,000 $50,000 $50,000 $50,000 $250,000

Sanitary Sewer Total: $360,000 $235,000 $285,000 $310,000 $430,000 $1,620,000

Drainage System 2017 2018 2019 2020 2021 TotalDrainage Project 1 $250,000 $250,000Drainage Project 2 $125,000 $125,000Drainage Project 3 $175,000 $175,000

Drainage Basin Study - Basin A $200,000 $200,000Drainage Basin Study - Basin B $320,000 $320,000

Debt Payment for Project E $60,000 $60,000 $60,000 $60,000 $60,000 $300,000Debt Payment for Project F $50,000 $50,000 $50,000 $50,000 $50,000 $250,000

Drainage System Total: $360,000 $235,000 $285,000 $310,000 $430,000 $1,620,000

2017 2018 2019 2020 2021Total Enterprise Funds: $1,080,000 $905,000 $855,000 $930,000 $1,070,000 $4,840,000

2017 2018 2019 2020 2021Total Annual CIP: $2,607,300 $2,196,800 $1,332,300 $4,747,300 $1,797,300 $12,681,000

General Government

Summary

YOUR TOWN CIP GENERAL GOVERNMENT


GENERAL GOVERNMENT SUMMARY

Items within the General Government category include daily operational costs of City

Government. Typical items include regular fees for engineering, technology or legal services,

computers, printers, or other office equipment expenditures. Typical funds for these items are

accounted for within the General Fund.

General

Government

Source

of

Funds 2017 2018 2019 2020 2021 Total

Legal G $25,000 $25,000 $25,000 $25,000 $25,000 $125,000

Computers G $2,000 $2,000 $2,000 $6,000

Printer G $1,500 $1,500

Engineering G $65,000 $65,000 $65,000 $65,000 $65,000 $325,000

IT G $800 $800 $800 $800 $800 $4,000

General

Government

Total: $92,800 $92,300 $92,800 $90,800 $92,800 $461,500

G = General Fund

YOUR TOWN CIP GENERAL GOVERNMENT


Project Title: Computers

Department: General Government

Department Priority: 1

Total Project Cost: $6,000

Description:

Justification:

Expenditures 2017 2018 2019 2020 2021 Total

Computers $2,000 $2,000 $2,000 $6,000

Total: $2,000 $2,000 $2,000 $6,000

Funding Source 2017 2018 2019 2020 2021 Total

General $2,000 $2,000 $2,000 $6,000

Total: $2,000 $2,000 $2,000 $6,000

This expenditure will include gradually replacing the existing aging computer systems and current

software. The existing computers are 8 years old and are becoming obsolete for current needs.

Additional IT has been required to maintain the current computer systems. Computers are currently not

worth the IT bills incurred.

Facilities

Summary

YOUR TOWN CIP FACILITIES


FACILITIES SUMMARY

Items within the Facilities section include daily operational costs of City owned buildings or

supplemental funding for buildings owned or operated by non-profit organizations. Items also

include planned expenditures for new buildings or building additions. Typical funds for these

items are accounted for within the General Fund.

Facilities

Source

of

Funds 2017 2018 2019 2020 2021 Total

Library G $2,000 $2,000 $2,000 $2,000 $2,000 $10,000

New City Hall G $150,000 $20,000 $2,000,000 $2,170,000

Maintenance

Shop

G

$5,000 $8,000 $13,000

Maintenance

Shop Addition

G

$65,000 $15,000 $80,000

Legion

Maintenance

G

$2,500 $2,500 $2,500 $2,500 $2,500 $12,500

Facilities

Total: $69,500 $174,500 $24,500 $2,004,500 $12,500 $2,285,500

G = General Fund

YOUR TOWN CIP FACILITIES


Project Title: Maintenance Shop Addition

Department: Facilities



Description:

Justification:


Maintenance Shop

Addition $65,000 $15,000 $80,000

Total: $65,000 $15,000 $80,000


General $65,000 $15,000 $80,000

Total: $65,000 $15,000 $80,000

This expenditure includes adding on a 36’x60’ storage addition to the existing maintenance shop. The

addition will be utilized to store existing equipment and for maintenance and servicing needs.

Existing equipment current sits outside.

Equipment

Summary

YOUR TOWN CIP EQUIPMENT


EQUIPMENT SUMMARY

Items within the Equipment section include purchases of equipment utilized for City use.

Equipment includes maintenance or City vehicles. Typical funds for these items are accounted

for within the General Fund.

Equipment

Source

of

Funds 2017 2018 2019 2020 2021 Total

Sweeper G $175,000 $175,000

Loader G $220,000 $220,000

Snow Plow G $60,000 $60,000

Pickup G $32,000 $32,000

Sprayer G $7,000 $7,000

Equipment

Total: $175,000 $60,000 $220,000 $7,000 $32,000 $494,000

G = General Fund

YOUR TOWN CIP EQUIPMENT


Project Title: Sweeper

Department: Equipment



Description:

Justification:


Sweeper $175,000 $175,000

Total: $175,000 $175,000


General $175,000 $175,000

Total: $175,000 $175,000

Current sweeper has met its useful life and is no longer operational.

Replace existing sweeper. A substantial amount of maintenance dollars have been spent on the existing

sweeper. The maintenance dollars would be better spent on purchasing a new sweeper.

Parks Department

Summary

YOUR TOWN CIP PARKS DEPARTMENT


PARKS DEPARTMENT SUMMARY

Items within the Parks Department section includes new parks, safety improvements for parks

or sidewalks connecting public use facilities. Also includes maintenance costs to parks, pools,

or other public use facilities. Equipment purchases specific to the Parks Department will also be

include in this section. Typical funds for these items are accounted for within the General Fund,

Park Fund, Grants, or Fund Raising.

Parks

Department

Source

of

Funds 2017 2018 2019 2020 2021 Total

Neighborhood

Playground

Equip.

G, P

$75,000 $75,000 $150,000

Sidewalk -

Safety

Improvements

P

$25,000 $25,000 $25,000 $25,000 $25,000 $125,000

Bike Trail

G, Gr,

P, S $350,000 $450,000 $800,000

Pool Gr, P $15,000 $15,000 $15,000 $15,000 $15,000 $75,000

Parks

Improvements

P

$35,000 $35,000 $35,000 $35,000 $35,000 $175,000

Parks

Department

Total: $425,000 $150,000 $75,000 $150,000 $525,000 $1,325,000

G = General Fund

Gr = Grant

P = Parks Fund

F = Fund Raising

S = State

YOUR TOWN CIP PARKS DEPARTMENT


Project Title: Bike Trail

Department: Parks



Description:

Justification:


Bike Trail $350,000 $450,000 $800,000

Total: $350,000 $450,000 $800,000


General $50,000 $100,000 $150,000

Grant $50,000 $50,000

Parks $50,000 $50,000 $100,000

State $200,000 $300,000 $500,000

Total: $350,000 $450,000 $800,000

Bike trail from Park A to Park B and extends to nature area. Project consists of multiple funding sources

including state TAP money with 27% local match, grant, general fund, and parks department funds.

Segment 1 is identified for 2017 with Segment 2 planned for 2021.

Based on community wide survey, this project is one of the highest priority quality of life initiatives.

There is already high use by pedestrians of the roadways within the identified route. A designated trail

will provide a safe accessible route.

Streets Department

Summary

YOUR TOWN CIP STREETS DEPARTMENT


STREETS DEPARTMENT SUMMARY

Items within the Streets Department section includes surfacing projects. Projects include crack

sealing, micro-surfacing, chip seals, and total reconstruct. Typical funds for these items are

accounted for within the General Fund, Street Assessments, or Grants.

Streets

Source

of

Funds 2017 2018 2019 2020 2021 Total

3rd Street

(Main to

Maple)

SA, G

$700,000 $700,000

Main Avenue

(8th St. S. to

6th St.) N.

Gr, SA,

G

$1,500,000 $1,500,000

Street

Maintenance

(Chip, Micro,

Crack)

SA, G, S

$65,000 $65,000 $65,000 $65,000 $65,000 $325,000

Blue Avenue

(Green to

White)

Gr, SA,

G

$750,000 $750,000

Streets Total: $765,000 $815,000 $65,000 $1,565,000 $65,000 $3,275,000

G = General Fund

Gr = Grant

S = State

SA = Street Assessment

YOUR TOWN CIP STREETS DEPARTMENT


Project Title: 3rd Street (Main Ave. to Maple St.)

Department: Streets



Description:

Justification:


3rd Street $700,000 $700,000

Total: $700,000 $700,000


General $350,000 $350,000

Street Assessment $350,000 $350,000

Total: $700,000 $700,000

Project requires reconstruction. Street surfacing has met its useful life. Water main beneath the street

has experienced several breaks over the last 5 years. Funds for the water main are identified within

the Water section of the CIP.

Water main and street require reconstruction. Water main breaks along with aging surfacing require

immediate attention on this stretch of roadway.

Water Department

Summary

YOUR TOWN CIP WATER DEPARTMENT


WATER DEPARTMENT SUMMARY

Items within the Water Department section includes water main, services, and water

distribution related projects. Projects include water main reconstructs, new water main,

storage, and water related studies. Typical funds for these items are accounted for within the

Water Fund, State Revolving loan Funds (SRF), and/or Grants.

Water

Source

of

Funds 2017 2018 2019 2020 2021 Total

Water

Project 1

WF,

SRF $250,000 $250,000

Water

Project 2

WF,

SRF $125,000 $125,000

Water

Project 3

WF, Gr

$175,000 $175,000

Water

Project 4

WF

$200,000 $200,000

Water

System Study

WF, Gr

$100,000 $100,000

Debt

Payment for

Project A

WF

$60,000 $60,000 $60,000 $60,000 $60,000 $300,000

Debt

Payment for

Project B

WF

$50,000 $50,000 $50,000 $50,000 $50,000 $250,000

Paint Tower WF, Gr $200,000 $200,000

Water

Total: $360,000 $435,000 $285,000 $310,000 $210,000 $1,600,000

W = Water Fund

G = General Fund

Gr = Grant

SRF = State Revolving Fund

YOUR TOWN CIP WATER DEPARTMENT


Project Title: Water Project 1

Department: Water



Description:

Justification:


Water Project 1 $250,000 $250,000

Total: $250,000 $250,000


Water $50,000 $50,000

SRF $200,000 $200,000

Total: $250,000 $250,000

12” water main replacement on 3rd Street from Main Ave. to Maple Ave. The funds associated to this

item account for the water main only. Costs for street and other infrastructure improvement items are

included under the respective fund sections.


immediate attention on this stretch of roadway.

Sanitary Sewer

Department

Summary

YOUR TOWN CIP SANITARY SEWER DEPARTMENT


SANITARY SEWER DEPARTMENT SUMMARY

Items within the Sanitary Sewer Department section includes sewer main, services, and sewer

study related projects. Projects include sewer main reconstructs, new sewer main, storage, and

sewer related studies. Typical funds for these items are accounted for within the Sewer Fund,

State Revolving loan Funds (SRF), Cost Recovery, General Fund, and/or Grants.

Sanitary Sewer

Source

of

Funds 2017 2018 2019 2020 2021 Total

Sewer Project 1 CR, S $250,000 $250,000

Sewer Project 2

CR,

SRF, S $125,000 $125,000

Sewer Project 3

Gr, GF,

S $175,000 $175,000

Sewer Study -

Basin A

GF, S

$200,000 $200,000

Sewer Study -

Basin B

SRF, S

$320,000 $320,000

Debt Payment

for Project C

S, G

$60,000 $60,000 $60,000 $60,000 $60,000 $300,000

Debt Payment

for Project D

S, G

$50,000 $50,000 $50,000 $50,000 $50,000 $250,000

Sanitary Sewer

Total: $360,000 $235,000 $285,000 $310,000 $430,000 $1,620,000

S = Sewer Fund

G = General Fund

CR = Cost Recovery

Gr = Grant

SRF = State Revolving Fund

YOUR TOWN CIP SANITARY SEWER DEPARTMENT


Project Title: Sewer Project 1

Department: Sanitary Sewer



Description:

Justification:


Sewer Project 1 $250,000 $250,000

Total: $250,000 $250,000


Sewer $50,000 $50,000

Cost Recovery $200,000 $200,000

Total: $250,000 $250,000

8” sanitary sewer replacement on 3rd Street from Main Ave. to Maple Ave. The funds associated to this

item account for the sewer main only. Costs for street and other infrastructure improvement items are

included under the respective fund sections.


immediate attention on this stretch of roadway. Sewer main inspection reports show multiple joint

failures and high amount of I&I.

Drainage System

Department

Summary

YOUR TOWN CIP DRAINAGE SYSTEM DEPARTMENT


DRAINAGE SYSTEM DEPARTMENT SUMMARY

Items within the Drainage System Department section includes ditches, detention ponds,

drainage swales, inlets, junction boxes, storm sewer, and any other related drainage system

devices. Projects include drainage way repair, detention pond cleaning or construction, new

storm sewer main, and/or drainage related studies. Typical funds for these items are

accounted for within the Drainage Fund, Cost Recovery, General Fund, and/or Grants.

Drainage

System

Source

of

Funds 2017 2018 2019 2020 2021 Total

Drainage

Project 1

D, CR

$250,000 $250,000

Drainage

Project 2

D, CR,

G $125,000 $125,000

Drainage

Project 3

D, Gr

$175,000 $175,000

Drainage Basin

Study - Basin A

D, Gr

$200,000 $200,000

Drainage Basin

Study - Basin B

G

$320,000 $320,000

Debt Payment

for Project E

D

$60,000 $60,000 $60,000 $60,000 $60,000 $300,000

Debt Payment

for Project F

D

$50,000 $50,000 $50,000 $50,000 $50,000 $250,000

Drainage

System Total: $360,000 $235,000 $285,000 $310,000 $430,000 $1,620,000

D = Drainage Fund

G = General Fund

CR = Cost Recovery

Gr = Grant

YOUR TOWN CIP DRAINAGE SYSTEM DEPARTMENT


Project Title: Drainage Project 1

Department: Drainage System



Description:

Justification:


Drainage Project 1 $250,000 $250,000

Total: $250,000 $250,000


Drainage System $50,000 $50,000

Cost Recovery $200,000 $200,000

Total: $250,000 $250,000

Storm sewer and overall drainage system replacement on 3rd Street from Main Ave. to Maple Ave. The

funds associated to this item account for the drainage system only. Costs for street and other

infrastructure improvement items are included under the respective fund sections.


immediate attention on this stretch of roadway. Sewer main inspection reports show multiple joint

failures and high amount of I&I.

Drainage concerns have been recorded from past public input. Periodic flooding has been experienced

at each intersection and at the major drainage way.

5-year capital improvement plan (cip)

Documents