•Citizens comments are included on each regular monthly meeting agenda. No prior appointment is necessary to speak during the citizen comments times.•To speak on a particular agenda item, advise the attendant at the door.•To place an item on the Board's agenda, please notify the County Administrator's Office at least ten days prior to the Board meeting.•Any citizen concern can be communicated to the County Administrator by calling 980-7705 from 7:00 a.m. to 5:00 p.m. weekdays. All citizen complaints are recorded and responded to as soon as possible.

WHEN SPEAKING BEFORE THE BOARD, PLEASE COME TO THE PODIUM AND GIVE YOUR NAME.

5:30 p.m.

1. Closed Session Certification - 2.2-3711.A.1.3.5.7

BOARD AGENDA Regular Meeting

PULASKI COUNTY Aug. 22, 2011BOARD OF SUPERVISORS 7:00 p.m.

APPROXIMATE PRESENTED BYTIME & ITEM

7:00 p.m. 2. Invocation Rev. Randy Winn, First

Christian Church

7:05 p.m.

3. Presentations and Recognitions - Featured Employee - The featured employee to be recognized at the August Board meeting and featured for the month

of September is Scott Smith from REMSI.

7:10 p.m.4. Additions to Agenda

7:15 p.m.5. Public Hearings:

a. Petition by Wallace L. Huff for Special Use Permit (SUP) to allow exceptions to limitations on piers, private dock facilities, and or moorings located at 4704 Lakeland Rd., (Private Road), southwest off of State Park Rd., (Rt. 660), zoned Residential (R1), tax map no. 067-009-0000-000A, Ingles District. A public hearing has been scheduled to consider this request. The Planning Commission had previously tabled

action on this matter. 

WALLACE HUFF DOCK W/SWIMMING AREASPECIAL USE PERMIT REQUEST

WALLACE HUFF SWIMMING AREASPECIAL USE PERMIT REQUEST

EXISTING SLIP WAS TO BE REMOVEDPER BUILDING/ZONING PERMIT APPLICATION SUBMITTAL

EXISTING PIER/WALKWAY WAS TO BE REMOVED (LIME GREEN LINE)EXTENSION OF PIER/WALKWAY NOT PERMITTED (TURQUOISE LINE)

WALLACE HUFFSWIM AREA

b. Amendment to Section G of the Pulaski County Uniform Business and Professional Occupations License Tax Ordinance.- A public hearing has been scheduled to consider the amendment to the ordinance. This amendment has been requested by the Commissioner of Revenue, drafted by Sam Campbell as the County’s collections attorney and reviewed by Tom McCarthy prior to advertisement. Adoption of the proposed ordinance changes are recommended following the public hearing

in order to assist in the equitable collection of BPOL taxes. 

6. Citizen Comments7:30 p.m.a. 7:30 p.m.

New River Health District PresentationDr. Molly O’Dell,

NR Health District Director

7:45 p.m.Presentatation

Ms. Catherine Turner

8:00 p.m.Others

8:15 p.m.7. Highway Matters:

a. Follow-up from Previous Board meeting:

Review of Highway Matters Section of Key Activity Timetable (KAT) -

Mr. Clarke has provided an updated KAT for highway matters.

 

b. Citizen Concerns

c. Board of Supervisors Concerns

8:30 p.m.

8. Treasurer’s Report

The Honorable Melinda Worrell, Treasurer

8:45 p.m.9. Reports from the County Administrator

and Staff:

a. Appointments1. NRV Sustainable Communities

Consortium Steering Committee2. Public Service Authority3. Commission on Children and

Families4. Big Brothers/Big Sisters

b. Key Activity Timetable - Review of the Key Activity Timetable is requested.

c. School Board Carryover - The Pulaski County School Board is requesting that $125,000 of unused FY 2010-11 funds be carried forward by the Board of Supervisors for the purpose of continuing to provide the educational services previously provided by Camelot School. Due to the timing of Camelot’s closing, the school systems does not have good options for placement of the students served through the Camelot program into other schools. Dr. Becker plans to attend the Board meeting to answer questions Board

members may have in re-appropriating these funds. Staff recommends the approval of this request.

d. PCHS HVAC Conversion – Currently, the Pulaski County High School heating

system utilizes electric resistance heat as its main source of heat. As a resulting of peaking charges by Appalachian Power Company, the School Board pays an extra $115,000 to $240,000 in demand charges. It is recommended that the County and School Board staffs work together to reduce this usage either as a County funded project or through a long-term contract with Honeywell or through the utilization of County reserve funding.

9:00 p.m.10. Items of Consent:

a. Approval of Minutes of July 25 Meetingb. Accounts Payablec. Interoffice Transfers & Budget

Adjustmentsd. Ratification and/or Approval of

Contracts, Change Orders & Agreements, Etc.

1. Wilderness Road Museum Proposal

2. Memorandum of Agreement – Big Brothers/Big Sisters School Based Program

e. Personnel Changesf. Eternal Flame Update

g. Scheduling of Gathering by Board of Supervisors

h. COLA Pay Increasei. Opposition to Closing of

Parrott and Belspring Post Offices j. Resolution in Support of

Restoration of State Funding for Aid to Localities

k. Comp Time Payoutl. National Moment of Rembrancem. The 3rd Annual Virginia Bicyclist

and Pedestrian Awareness Week

n. Realignment Resolution

9:15 p.m. 11. Citizen Comments

9:20 p.m.

12. Other Matters from Supervisors

13. Adjournment

a. Approval of Minutes of July 25, 2011 meeting - Approval of the minutes are recommended.

b. Accounts Payable – Approval of the listing of accounts payable is requested.

c. Interoffice Transfers, Budget Adjustment(s) and Appropriations – Approval of the interoffice transfers & budget adjustment(s) is requested.

d. Ratification and/or Approval of Contracts, Change Orders & Agreements, Etc. –

1. Wilderness Road Museum Proposal - Board members have been provided a contract addendum related to the TEA- 21 project in Newbern for the Wilderness Road Regional Museum. It is for Anderson & Associates to continue to complete work that is being requested by DHR and VDOT. We have built in a decent buffer within the overall grant budget and have the funds to cover this with grant money. Approval of the contract is requested.

 

2. Memorandum of Agreement – Big Brothers/Big Sisters School Based Program - Board members have been provided a memorandum of agreement as

prepared by Big Brothers/Big Sisters of Southwest Virginia and as is also being forwarded to the School Board for their consideration.

e. Personnel Changes – Board members have been provided an update from Ms. Spence of recent personnel changes.

f. Eternal Flame Update – After meeting with the Eternal Flame committee, of which only 2 attended, it was recommended to proceed with the manufactured stone veneer as presented at the July Board meeting. The recommended manufactured

stone comes from Centurion, has a 50 year warranty, and is less porous than most all natural stone. The committee members asked that the brownish colored rock included in the presented sample be

excluded and to keep all rock gray. After following-up with several leads, staff was unsuccessful in finding suitable matches of natural rock to the Courthouse stone. Local

 

natural rock could be used, but it would be of all types of colors, shapes, and sizes which would not be visually appealing. If a natural match could be found in a quarry, they generally do not cut stone for such a small order.

g. Scheduling of a Social Gathering by Board of Supervisors - Scheduling of a time for the Board to gather at Tom’s house is requested with a suggested dates being Monday, September 12th or Monday, September 19th.

h. COLA Pay Increase – At the July meeting, the Board of Supervisors tentatively concurred with the recommendation of the PSA Board to grant employees an additional one-half percent pay increase. The PSA Board took action at their August Board meeting to approve the additional one-half percent pay increase. Approval of a similar ½ percent increase for a total 2% cost of living increase for Board of Supervisors and

Constitutional Officers is recommended. The additional ½ percent increase is estimated to cost $31,000.

i. Opposition to Closing of Parrott and Belspring Post Offices - Joe Sheffey indicated that the Parrott and Belspring Post Offices were also slated to close and he suggests that the Board go on record as

opposing these closings, using a similar letter as was provided for the New River Post Office. 

j. Resolution in Support of Restoration of State Funding for Aid to Localities- VACo is recommending adoption of the a resolution asking Governor McDonnell to restore the $60 million in each year of next year’s Budget Bill.

k. Comp Time Payout – I would like to ask the consideration of the Board of

Supervisors in granting an exception to the County’s Personnel policies allowing for a one-time financial payout rather than the accumulation of compensatory time for employees who have worked extra hours on the tornado recovery efforts and those who have filled in for those responding to the tornado situation. This additional cost is eligible

for reimbursement through the Commonwealth.

l. National Moment of Remembrance – Board members have been provided a resolution for a call for support of resolution SR237 “A National Moment of Remembrance at 1:00 p.m. Eastern Daylight Time on September 11, 2011” to stop and remember those lost in the September 11th attacks. Adoption of a similar resolution is recommended.

m. The 3rd Annual Virginia Bicyclist and Pedestrian Awareness Week – Board members have been provided a website page describing educational efforts by Bike/Walk Virginia (sponsors of the Bike Virginia rides) encouraging respectful conduct by cyclists, walkers and motorists

as a support for the Share the Road signage. Participation as a partner is recommended based on the existence of several Share the Road signs in Pulaski County, growing interest in cycling and as

a follow-up to the Bike Virginia event this spring. Recommended participatory

activities would include signing up on the web site, and the placement of flyers and posters in grocery and convenience stores. 

n. Realignment Resolution – Board members have been provided a resolution passed by the New River Regional Jail Authority requesting consideration to the effects on local governments and regional jail operations in any realignment of judicial circuits. While the specific proposal of concern was not adopted, reconsideration of the matter by the General Assembly is likely to occur in the 2012 General Assembly. Adoption of a similar resolution by the Board of Supervisors is recommended.