5S EXPERT – workplace and process organization

Continuous improvement does not meanone-time large innovative leaps,

but consistently striving to perfect even the smallest details.

Loosing time in searching items

Loosing time in over processing

Loosing time in searching place

Inefficient use of working time, place,

effort

EffectivenessMany people think that effectiveness can be reached by investing a lot of money.

But the main enemy of effectiveness is environment and process disorder.

5S system- one of the basic Kaizen methods.It is a systematic and methodical approach to organize a workplace in the most efficient manner.

5S is not just cleaning!

It is not just about housekeeping, but concentrating on maintaining the standards and discipline to manage the organization.

• A place for everything and everything in its place

• Items are ready & easy to use – find any item / document within 30 seconds

• Doing the right things and doing them at the right time.

• Discipline to plan, do, and check

• Workplace standard - representative space

• Reduction in waste

• More space

• Drive for continuous improvement

• Personnel involvement & responsibility

• Improved performance in productivity

5S means: 5S gives:

Why Change Anything?Dirty environment affects the

mind in a negative way.Soothing environment is an

environment that will remove stress.

Before After

Before After

Why Change Anything?Before After Before After

Before After

5 main principles how to achieve consistently clean, clear and organized workplace

5S - 5 Japanese words:

1. Seiri = Sort: Sort out & separate that which is needed & not needed in the area.

2. Seiton = Straighten: Arrange items that are needed so that they are ready & easy to use. Clearly identify locations for all items so that anyone can find them.

3. Seiso = Shine: Clean the workplace & equipment on a regular basis in order to maintain standards & identify defects.

4. Seiketsu = Standardize: Revisit the first three of the 5S on a frequent basis and confirm the condition using standard procedures.

5. Shitsuke = Sustain: Keep to the rules to maintain the standard & continue to improve every day.

Contact: Julia Shvets, MSc · Mob: +420 603 424 879 · E-mail: Shvets@atlas.cz ·

Take time to improve and save a lot of time!

Optimize the workplace or process with your own team with the help of a kaizen consultant:

• Participants work with their own workplaces or real company processes: describe, analyze, build, and improve under the guidance of a kaizen consultant.

• Kaizen consultant coaches participants - organizes and coordinates the work of the group, consults, checks implementation steps.

• The team will learn to improve by small simple everyday steps, which do not require a lot of time or effort.

The small-step work improvement approach was developed in the USA. After World War II American experts, to help with the rebuilding of Japanese industry, developed a management training program. Thus "Kaizen" was introduced to Japan.

The Kaizen is most commonly associated with manufacturing operations, as at Toyota, but has also been used in non-manufacturing environments.

• Kaizen is a Japanese term meaning "change for the better". Applied to business organizations, it implies continuing improvement involving everyone that does not cost much, if any money.

• The basic Kaizen concept is to identify and quickly remove all kinds of waste - reduce costs.

• One of the most notable features of Kaizen is that big results come from many small changes accumulated over time

In 1985 Masaaki Imai founded Kaizen Institute – the original lean management consultancy. Today, with more than 50+ offices operating in over 50+ countries