5s training office
TRANSCRIPT
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Ofce Environments
5S TRAINING
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WHAT IS 5S? 5S is a process for implementing and
maintaining a clean, safe, and organizedwork area
5S pro!ides a wa" for organizations tooperate e#cientl" and e$ecti!el"
5S is a %ean &rganization tool t'at 'elps()ild a fo)ndation for contin)o)s
impro!ementhttp://REALKaizen.com
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WHAT AR* TH* 5S+S?
Japanese 5Ss English Translation American 5S Standard
Seiri Put Things in Order Sort
Seiton Proper Arrangement StraightenSet in Order, Simpli!
Seiso "lean Shine
Scru#, S$eep
Sei%etsu Purit! Standardize
Shitsu%e "ommitment Sustain
&iscipline
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*-INITI&N &- TH* 5S+S Sort - e.ne w'at is and isn+t needed in t'e area to dot'e /o( Remo!e items not needed0 tools, (ooks,instr)ctions 1 prioritize essential items
Set in Order - &rganize t'e work area (ased on 2A place
for e!er"t'ing and e!er"t'ing in its place+ esignatelocations for .les, tools, e3)ipment, s)pplies, etc and la(elproperl"
Shine- 4lean, sweep, scr)(, etc Standardize- Identif" 6est 7ractices8 and doc)ment
t'em so t'e" can (e followed (" e!er"one 9se sametools, processes, and doc)mentation w'ere applica(le
Sustain:aintain and re!iew wit' e!er"one in!ol!ed4ontin)al reinforcement of t'e importance of 5S; A)dits,
4)lt)re c'ange 1 make it a 'a(ithttp://REALKaizen.com
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WH< 5S?
A cleaner = more organized work area res)lts in
'ig'er emplo"ee morale
Impro!ed o)tp)t and 3)alit" from knowing e>actl"
w'ere to .nd .les, drawings, man)als, s)pplies, etc Red)ced cost from not 'a!ing to rep)rc'ase lost or
damaged items
Streamlined processes t'ro)g' elimination of waste
:ore organized and e#cient workplace can lead to
potential increase in orders, growing pro.ta(ilit"
T'e @is)al Workplace a$ects e!er"one
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S&RT
Remo!e nonessential items from workarea
Sort t'ro)g' desk drawers, .le ca(inets,carts, ta(les, o#ce s)pplies, materials,paper work, and discard )nneeded items
Remo!e 'ardcop" items w'ere not needed
Sort comp)ter .les t'e same as 'ardcop".les 1 remo!e o)tdated and )n)sedfolders
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S*T IN &R*R
Replace .les and folders in a more organizedmanner
&rganize (" remo!ing waste in t'e processes;
red)ce mo!ement and transportation %a(el .les, drawers, ca(inets, s'el!es, etc
%a(el o#ce e3)ipment in common areas
W'en la(eling, ask t'e 3)estion 4o)ldsomeone .nd t'ese items if I+m not 'ere?8 Ifnot, la(el it
9se color coding to make it easier to locateand store similar informationhttp://REALKaizen.com
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SHIN*
4lean, d)st, and mop to s'ow o$ "o)rwork area
irt, d)st and cl)tter can 'a!e an ad!ersee$ect on 3)alit", safet", and morale clean e!er"t'ing
4lean work en!ironments lea!e c)stomers
wit' a comforta(le feeling a(o)t "o)r3)alit"
An" necessar" repairs s'o)ld (e notedand .>ed on t'e spothttp://REALKaizen.com
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STANARIB* = S9STAIN
Standardize e.ne and doc)ment (est practices for
accomplis'ing t'e tasks in t'e area
*liminate waste in tasks and processesTrain e!er"one to t'e (est practices
Sustain
:ake 5S a dail" part of standard work e.ne tasks needed to maintain 5S
Implement dail" and weekl" assignments'eets to ins)re tasks are completed
Set )p a)diting to ens)re ongoing )sehttp://REALKaizen.com
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5S IN TH* &--I4* Personal Items Good Practice!
We spend CD 'o)rs at work pict)res and personal items
can inspire, moti!ate and let ot'ers know a little a(o)t )s
and make ot'ers feel a little more comforta(le Bulletin Boards Should be inormative and un!
S'o)ld contain )pdated and needed information and are
located in an area t'at is easil" accessi(le (" all
6)lletin (oards can (e a great wa" to tell ot'ers a(o)t t'epeople w'o work in t'e department, w'at t'e department
'as accomplis'ed, or for recognizing e>ceptional
performance
Gi!e t'em a personal to)c'
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5S 4R*AT*S TH* *N@IR&N:*NT -&R
I:7R&@*:*NT
Wor Smarter not arder "uestion all common #ractices What value do
the$ add% o& much &aste is 'enerated% Is the ofce la$out in the correct arran'ement
or accom#lishin' the &or% (an)should dessand cabinets be moved%
*a# #rocesses or +o& o inormation toidenti$ &aste
Waste e,ists ever$&here and in man$
orms..http://REALKaizen.com
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' (ASTES
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WAST* E TRANS7&RTATI&N
e.nition 9nnecessar" mo!ement of items (etween
processes
4a)ses 7oor la"o)t andFor process esign = 7lanning
9nstr)ct)red or not )nderstood @al)e Stream
4omple> :aterial ow 7ro(lems
Increased Time = 4ost to transport = searc'
Increased efects d)e to accidentshttp://REALKaizen.com
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WAST* IN@*NT&Rcessi!e work in process in!entor"
http://REALKaizen.com
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WAST* 1 9N*R9TI%IB* 7*&7%*
e.nition 9nder)tilization of people+s A(ilities, Onowledge, and
Skills
4a)ses 4onstant management t)rno!er )naware of talent
pool *mplo"ee not 'app" in c)rrent position
7ro(lems Great ideas mig't (e missed ominant personalities ma" force foc)s in wrong
directionhttp://REALKaizen.com
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WAST* C *-*4TS
e.nition A defect is w'en t'e 4)stomer (elie!es t'e"
did not get w'at t'e" paid for 4a)ses
7rocess @ariation
4)stomer re3)irements not )nderstood
7ro(lems Additional Time = 4ost
Red)ces 4)stomer 4on.dencehttp://REALKaizen.com
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6*-&R* = A-T*R 5S
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