5th STEERING COMMITTEE meeting Avignon, 17th and

18th May 2011

CONTENTS

1. INTRODUCTION – 3rd RP and 4th RP overview2. TECHNICAL REPORTING – Overview 3. BUDGET REALLOCATIONS4. ACTION PLAN

1. INTRODUCTION – 3rd and 4th RP overview

Overview after 3rd RP

4th RP (01/10/2010 – 31/03/2011)

Included in Presage in New Expenditures:

Payment Claim: 59.550,56 €

Included in Presage in Certification Process :

Payment Claim: 118.041,87 €

Included in Presage in Validated Expenses:

Payment Claim: 10.604,36€

Total to be certified: 188.196,80 €(in case all expenses are

validated)

IATARTICRITTCTLUoAPSTSBistra

CTL

UoAAEALPSTS

Total to be certified in 4RP: 188.196,80 €(in case all expenses

are validated)

Total Certified 1st , 2nd RP and 3rd RP: 381,613.59 €

Forecast: Total Certified: 569.810,39 € 40% of Total Budget

STILL TO BE DONE: FINISH & VALIDATE! (excel & PRESAGE) First Level Control (FLC)

PARTNERS SEND TO IAT:1. Copies of FLC certificates (until now only )2. CD with scanned copies of ALL documentation sent for

FLC

IAT SENDS PROGRESS REPORTS & FLC CERTIFICATES TO THE JTS: 31/05/11 (at the latest)

PRESAGE

MONITORING PLAN

EXCEL EXPENDITUR

ESPROGRESS

REPORT EXPENDITURES

ARTI OK OK OK

EUROBIC  OK OK OK (Validated) OK

UoA    OK (partly validated)

SICILIA STPS  OK OK   OK (not validated)

VALENCIA OK OK OK OK

AEAL OK OK OK OK (not validated)

BISTRA OK OK (Validated) OK

JUNTA CMA  OK  OK

CRITT OK OK OK OK

4th RP (01/10/10 to 31/03/11)

Situation by 13th of May

STILL TO BE DONE: FINISH & VALIDATE! (excel & PRESAGE) 1st Level Control (FLC)

PARTNERS SEND TO IAT:1. Copies of FLC certificates

2. CD with scanned copies of ALL documentation sent for FLC

IAT SENDS PROGRESS REPORTS & FLC CERTIFICATES TO THE JTS: 31/05/11

4th RP (01/10/10 to 31/03/11)

REMARKS for 4rd RP:

Staff & overheads Include costs for ALL components and tasks implemented in the RP Travel expenses (for one trip) can be included as just one invoice Consider all cost subcategories (e.g. senior, junior, administrative)

TRY TO ADJUST AS MAXIMUM AS POSSIBLE TO THE FORESEEEN BUDGET PER CATEGORY/SUBCATEGORY/COMPONENT. BUT SHOULD YOU HAVE ANY COSTS NOT FORESEEN (AND ELIGIBLE) PLEASE INFORM US AND DECLARE THEM IF POSSIBLE. We will take that into account for the budget re-allocation.

4th RP (01/10/10 to 31/03/11)

2. TECHNICAL REPORTING – Overview

REMARKS for 4rd RP:

ACTIVITY REPORT:

Please describe as much as possible all activities carried out in your region in the RP- Consider all components, task by task. - Include quantitative results when possible (number of press releases, number of attendees to conferences, number of meetings with the regional government, etc.)- Please justify any delays you may have had in project implementation

4th RP (01/10/10 to 31/03/11)

REMARKS for 4rd RP:ACTIVITY REPORT:- At the moment, uploaded to Presage:

• AEAL •BISTRA PTUJ • ARTI• CMA• CRITT• EUROBIC• VALENCIAN GOVERNMENT • IAT• MISSING: UoA, SPTS

4th RP (01/10/10 to 31/03/11)

2. BUDGET REALLOCATIONS

TO BE CONSIDERED:

• Budget modification change has been sent to JTS for a previous analysis and it resulted to be favourable.

• Major Modification because of withdrawal of Florine Department. Part of budget is abandoned though. IAT assumes Communication activities and part of the budget (around 30% of former partner’s budget).

• Staff cost should remain below 40% - External expertise musn’t exceed 35% of the total eligible budget of the project

• Overheads musn’t exceed 7% of the total eligible budget of the project

PARTNERS THAT HAVE SENT THEIR MODIFICATIONS:

• All

PARTNERS THAT STILL HAVE TO SEND THEIR EXPENDITURE DETAILS:

• UoA

Component 0 Component 1 Component 2 Component 3 Component 4 Component 5TOTAL

BUDGET LINES

Staff 14.285,00 69.458,00 101.550,00 111.981,00 134.696,00 102.193,00 534.163,00Durable goods 0,00 5.200,00 9.500,00 425,00 6.000,00 0,00 21.125,00Consumable goods 0,00 2.750,00 2.400,00 2.450,00 4.350,00 2.600,00 14.550,00Travel and accomodation 10.500,00 32.100,00 45.860,00 16.400,00 35.700,00 28.800,00 169.360,00Services 0,00 19.330,00 9.925,00 12.715,00 18.330,00 9.900,00 70.200,00External expertise 1.200,00 30.575,00 26.645,00 103.652,00 145.207,07 103.277,00 410.556,07

Promotion, information 0,00 32.120,00 27.051,00 22.800,00 18.350,00 10.010,00 110.331,00Overheads 0,00 9.000,00 12.500,00 14.550,00 17.850,00 13.800,00 67.700,00Other 0,00 0,00 0,00 0,00 0,00 0,00 0,00

TOTAL COMPONENTS 25.985,00 200.533,00 235.431,00 284.973,00 380.483,07 270.580,00 1.397.985,07

APPROVED ELIGIBLE BUDGET

Component 0 Component 1 Component 2 Component 3 Component 4 Component 5TOTAL

BUDGET LINES

Staff 8.966,00 78.191,14 107.355,52 114.210,59 150.431,00 114.874,00 574.028,25

Durable goods 0,00 3.008,75 7.279,25 425,00 2.800,00 0,00 13.513,00

Consumable goods 0,00 1.350,00 1.400,00 2.330,00 2.450,00 1.500,00 9.030,00

Travel and accomodation 1.133,00 17.384,24 33.585,00 6.268,19 17.075,00 16.690,25 92.135,68

Services 0,00 18.280,00 7.957,00 5.715,00 21.517,90 5.300,00 58.769,90

External expertise 1.200,00 15.599,00 36.095,00 110.021,72 119.911,34 115.363,59 398.190,65Promotion, information 0,00 24.101,13 18.984,00 12.961,86 13.700,00 7.038,14 76.785,13

Overheads 0,00 8.004,92 13.693,76 9.808,93 16.119,93 12.369,92 59.997,46

Other 0,00 0,00 0,00 0,00 0,00 0,00 0,00

TOTAL COMPONENTS 11.299,00 165.919,18 226.349,53 261.741,29 344.005,17 273.135,90 1.282.450,07

BUDGET AFTER REALLOCATIONS

Monitoring and Evaluation Plan... have your say!

4. ACTION PLAN

ACTIVITY WHO? WHEN?

Progress Report Draft (PRESAGE)

ALL 15/04/2011

Monitoring and Evaluation Plan ALL 20/04/2011

Validation of Progress Report IAT to ALL 30/04/2011

First Level Control ALL 30/04/2011

Technical and Financial Audit (JTS)

IAT 12/05/2011

Final Progress Report and FLC Certificates

IAT to JTS 31/05/2011

5th Steering Committee Meeting

ALL ¿NOVEMBER?

International Programmes Department &

Department of Management Technologies

c/Leonardo da Vinci 2

Isla de La Cartuja

41092 Sevilla

Tfno. 95 446 80 10

Fax: 95 446 04 07

http://www.iat.es

THANK YOU FOR YOUR ATTENTIONTHANK YOU FOR YOUR ATTENTION!