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Signature of Tenderer: 1

BHARAT SANCHAR NIGAM LIMITED (A Govt. of India Enterprise)

Office of the General Manager Telecom District, Alappuzha – 688 001

No. PLG/25-34/2009-10 Dated at Alappuzha 19-02-2010

TENDER NOTICE

On behalf of Bharat Sanchar Nigam Limited, General Manager Telecom, BSNL, Alappuzha,

invites sealed tenders for the work of “Repair of Electronic Push Button Telephones including spares” in

Alappuzha SSA for a period of one year.

Cost of Tender documents Rs.520/ - (Including VAT)

Earnest Money Deposit Rs.5000/-

Mode of payment Payable by cash at the Cash counter of this Office or

Demand Draft in favour of AO (Cash), O/o GMT,

BSNL, Alappuzha, payable at Alappuzha.

Sale of Tender documents On all working days between 1000 hrs. and 1600

hrs. from 20-02-2010 up to 16-03-2010.

Tender forms downloaded from the website:

www.keralatelecom.com is acceptable along with

tender cost in the form of DD drawn as above.

Contact Officer for sale of Tender Documents SDE (Plg-I), o/o GMT, BSNL Bhavan, Alappuzha.

Tel.No.0477-2241400

Last date for submission of sealed tender 1400 hrs on 17-03-2010.

Time & Date of opening the tender 1500 hrs on 17-03-2010.

Sd/-

Asst. General Manager (MM),

O/o GMTD, BSNL, BSNL Bhavan,

Alappuzha – 688 001.

Phone: 0477-2241130 FAX: 0477-2245125.


BHARAT SANCHAR NIGAM LIMITED (A Govt. of India Enterprise)

OFFICE OF THE GENERAL MANAGER TELECOM DISTRICT, ALAPPUZHA- 688 001

No.PLG/25-34/2009-10 Dated at Alappuzha the 20-2-2010

Issued to:

………………………………………………

………………………………………………

………………………………………………

………………………………………………

.

TENDER NOTICE NO.PLG/25-34/2009-10 Date 20-02-2010.

Tender for Repair of Electronic Push Button

Telephone Instruments including spares. in

Alappuzha

Secondary Switching Area.


On behalf of Bharat Sanchar Nigam Limited, sealed competitive tenders are invited for the repair

of Electronic Push button Telephone instruments in various units in Alappuzha SSA for a period of one

year from the date of acceptance of the tender agreement

An earnest money deposit of Rs5000/- (Rupees five Thousand only) should be remitted in cash or

by Demand Draft payable to Accounts Officer (Cash), o/o General Manager, Telecom, Alappuzha payable

at Alappuzha and the cash receipt or DD should be enclosed with the tender.

Tender should be addressed to Asst. General Manager (Plg), BSNL Bhavan, Alappuzha 688 001

and should reach him on or before 1400 hrs on 17-03-2010.

Envelope containing the tender should be properly sealed and super scribed “TENDER FOR

REPAIR OF EPBT INCLUDING SPARES”

Tenders are to be sent by registered post with acknowledgement due to Asst. General Manager

(MM), BSNL Bhavan, Alappuzha 688 001 or deposited in the tender box kept at his office. No separate

acknowledgement will be given.

Tenders will be opened at 1500 hrs. on the same day (17-03-2010) by the undersigned or by such

person / persons authorized by the undersigned in the presence of those tenderers or their authorized agents

who will be present at the time of opening of the tenders. If the date fixed happens to be closed holiday,

the tender will be opened on the next working day at the same time.

Tenders received unsealed or received late will be straightaway rejected. Covers which are pasted

with gum or stapled will not be considered.

The undersigned reserves the right to cancel the tender notice without assigning any reason or to

postpone the opening/finalization of the tender.

Earnest money deposit of the unsuccessful tenderer will be refunded without any interest within

30 days of finalization of the tender.

Any dispute arising out of the tender shall be referred to the General Manager, Telecom,

Alappuzha, whose decision shall be final.

The terms and conditions of the repair of Electronic Push Button Telephones are given below:

TERMS & CONDITIONS:

1. EARNEST MONEY DEPOSIT. Earnest Money Deposit of Rs.5000/- should be remitted in cash at

the Cash Counter of GMT, Alappuzha by DD drawn in favour of AO (Cash), BSNL, O/o General

Manager, Telecom District, Alappuzha payable at Alappuzha and the receipt obtained/DD thereof

should be attached with the tender. SSIs registered with NSIC are exempted from payment of EMD.

2. Tenders without having the cash receipt/DD of EMD or without enclosing SSI registration certificate

with NSIC (where applicable) will be straightaway rejected.

3. EMD of the unsuccessful tenderer will be returned after the tender is awarded to the successful

tenderer. For facilitating the refund process tenderers are requested to submit advance stamped receipt

along with the tender. EMD will not carry any interest

4. SECURITY DEPOSIT. The successful tenderer should remit an amount of Rs.10, 000/- (Rupees ten

thousand only) per repairing Division, as security deposit (The EMD can be adjusted against SD). The

security deposit will not bear any interest. The Security Deposit will be refunded after one month of

last repair and after producing the non-liability certificate from the concerned Head of Division.

5. GMT Alappuzha reserves full right:

a) To accept or reject any or all the tenders without assigning any reason thereof.

b) To extent the period of contract to another three months, if found necessary. During such extended

period also the same terms and conditions shall be applicable.


c) To engage more than one contractor for the work or to do any work departmentally.

d) To make negotiations with the tenderers in case rate quoted are found on higher side and also to

assess credibility of the tenderer .

6. Neither EMD nor the security Deposit will bear any interest.

7. GUIDELINES TO TENDERERS

a. The contractor should have contact telephone number at Alappuzha District.

b. The tenderer should have enough qualified personnel to carry out the contract .No sub contract will

be allowed.

c. Each Division will have minimum one or maximum three repair centers as mentioned in Annexure –1

and BSNL will provide power supply and test leads. BSNL will have the right to increase or reduce

the number of repair centers.

d. The repair of faulty instruments should be done at BSNL office premises only and the contractor is

not allowed to take the instruments outside the repair center.

e. Contractor is not allowed to cannibalize instruments even for repair for the sake of spares. The

contractor has to check the instruments and if an instrument is found irreparable, it shall be returned

intact for scrapping .The concerned SDE should certify that the instrument is irreparable.

f. The contractor should return the instrument within two days after repair failing which a penalty of

Rs.5/- per instrument for every 5 days or part thereof will be deducted from their bill and regular such

delay in repair will lead to termination of contract.

g. Work in more than one Division will be awarded only if BSNL is convinced of his capacity to execute

the work satisfactorily.

8. AGREEMENT Tenderer whose tender is accepted will have to execute an agreement with BSNL for

the satisfactory fulfillment of the terms and conditions mentioned in the tender notice in stamp paper

worth Rs.100/- within 15 days on being asked to do so, failing which the EMD will be forfeited to

BSNL and the tenderer will be blacklisted.

9. The repair works are to be carried out at the designated centers as shown in Annexure 1

Accommodation for the same will be provided by the BSNL during office hours.

10. In case the PCBs of repaired instruments have no protective coating, it should be given epoxy

coating as part of the repair work. The epoxy coating material to be supplied by the contractor

at his own cost. Spares to be supplied by the cotractor at his own cost. Instruments without

protective coating will not be considered as repaired.

11. The repair works are to be carried out at the designated centres as shown in the Annexure I.

The repaired instruments should be thoroughly cleaned and packed in a water proof polythene

cover to protect from dust and moisture. The polythene cover must be supplied by the

contractor at his own cost.

12. The intending tenderers must quote the rate for repair including cost of spares, including labour

charges & cost for epoxy coating wherever required and cost of polythene cover.

13.

a. When a consignment of faulty EPBTs is received by the contractor, he shall carryout a physical

inspection of same and return the irreparable ones before the commencement of the repair work.

b. Service report of the accepted instruments shall be got approved by the controlling officer when

the lot is returned after repair.


c. Progress of the repair work shall be subject to inspection by the vigilance officers of BSNL.

d. The total quantity of repaired instruments of one Sub Division should be returned in one lot within

two days from the date of receipt of faulty instruments, along with the service report showing

make and serial number of the instruments. .

14. Returning of instruments as “irreparable” will not be entertained unless it is a PCB fault. The officer in

charge of the sub division has to certify that the instrument is irreparable.

15. The repairing date to be written by marker ink on backside of the instrument. Subsequent repair within

30 days other than lightening fault to be repaired free of cost.

16. PAYMENT OF BILLS BSNL will pay the accepted bill amount after completing the work of every

month and after submission of bills for every month.. The bill for repair may be submitted on a

monthly basis for each Sub Division to the concerned SDE/SDO for certification. Normally, the bills

along with service report should be submitted before 15th

of the succeeding month. Belated bills for

more than 3 months will not be entertained.

17. A penalty of Rs.5/- per instrument will be levied for every 5 days or part thereof beyond the scheduled

delivery date, if the tenderer fails to return the instruments duly repaired within the stipulated time as at

item (13) above subject to a maximum of Rs 100/- per instrument.

18. The contract/order will be cancelled in case the work is not satisfactory and delivery of the instruments

is delayed inordinately.

19. The contractor should deploy sufficient number of skilled technicians to undertake the repairs of

telephone instruments at the designated repair centre/Division daily.

20. Delay in returning the repaired instruments and long absence from designated centres will also be

treated as breach of contract. In such cases BSNL will be at liberty to forfeit the security deposit

and/or get the repair done through other agencies.

21. Security deposit is liable to be forfeited to the BSNL for any loss or damage caused to the BSNL or in

the event of breach of the conditions mentioned above.

22. The period of validity of the accepted tender will be one year from the final acceptance of contract

after execution of agreement. The period is extendable upto three more months . If the performance of

the tenderer is not satisfactory, the period of agreement will be curtailed and security deposit forfeited.

23. The undersigned reserves the right to reject any tender (including lowest), if the tenderer is not fully

equipped to undertake the work to the satisfaction of the BSNL or the rates quoted are found to be not

workable by the Tender Evaluation Committee.

24. One tenderer can quote for a maximum of three Divisions only in one tender form and the rate quoted

should be the same for all Divisions.

25. The BSNL reserves the right to entrust the work of repair of EPBTs to any Govt. /Quasi-Govt.

undertakings or manufacturers of the particular make of instruments, notwithstanding the agreement

with the tenderers.

26. Details of previous experience, if any, with certificates should be submitted along with the tender

form. Previous experience will carry weightage in the tender evaluation, for which certificates

vouched by an officer not below the rank of DE of BSNL are required. Those contractors who

are presently carrying out the repair of EPBTs in Alappuzha SSA should produce certificate

from the head of the concerned Division / Divisions.

27. Rates should be inclusive of all taxes both Central and State and all other charges for delivery at the

various unit offices under the jurisdiction of Alappuzha SSA.

28. Rates should be quoted in figures and in words in English.


29. Near relatives of BSNL employees either directly recruited or on deputation are prohibited from

participation in tenders in different units of BSNL. The near relatives for this purpose means:

a. Members of Hindu undivided family

b. Husband and wife

c. The one is related to other in the manner as father, mother, sons, daughter-in-law,

daughters, son-in-law, brother, brother’s wife, sister, sister’s husband.

A certificate in Annexure-II shall be submitted by the tenderer to that effect along with the tender. 30. Any further information required can be had from the SDE (Plg-1) of this Office during office hours.

31. This tender document will form part of the agreement and the tenderer must sign on all the pages and

submit along with the rate schedule.

Asst. General Manager (MM)

O/o GMTD, Alappuzha.

AGREEMENT

I/We agree to abide by the terms and conditions as per Tender Notice No. Plg/25-34/2009-10dt.

20-02-2010 for repair of Push Button Telephone Instruments and in token thereof affix my/our seal and

signature.

Place: Signature:

Date: Name & Address:

Witnessed by:

1.

2.

FORM NO. ……….. Date of Issue:……………….

DD/Cash Receipt No. …………… Signature of Issuing Officer: …………………


ANNEXURE - I

Division Sub divisions Designated center for repair

DE (EXTL) ALAPPUZHA SDE KALERCODE

SDE ALP-NORTH

SDE ALP-SOUTH

SDE PATHIRAPPALLY

ALAPPUZHA

PATHIRAPALLY.

DE T AMBALAPUZHA SDE AMBALAPUZHA

SDE (G) AMBALAPUZHA

SDE EDATHUVA

AMBALAPUZHA

EDATHUVA

DE T PULINKUNNU SDE PULINKUNNU

SDE KAVALAM

SDE NEDUMUDY

PULINKUNNU

NEDUMUDY

DE T CHERTHALA SDE CHERTHALA-NORTH

SDE CHERTHALA- SOUTH

SDE SL PURAM

CHERTHALA

SL PURAM

DE T KUTHIATHODE SDE AROOR

SDE PANAVALLY

SDE KUTHIATHODE

SDE PATTANACAUD

SDE THAICATTUSSERY

SDE PALLIPURAM

AROOR

KUTHIATHODE

THAICATTUSSERY

DE T HARIPAD SDE HARIPAD

SDE HARIPAD (G)

SDE KARTIKAPALLY

SDE PALLIPPAD

HARIPAD

MUTTOM

DE T KAYAMKULAM SDE KAYAMKULAM-SOUTH

SDE KAYAMKULAM-NORTH

SDE MUTHUKULAM

SDE PULLUKULANGARA

KAYAMKULAM

MUTHUKULAM

PULLUKULANGARA

DE (EXTL) MAVELIKARA SDE MAVELIKARA-EAST

SDE MAVELIKARA -WEST

SDE CHENNITHALA

SDE CHETTIKULANGARA

SDE MANNAR

SDE KOLLAKADAVU

MAVELIKARA

MANNAR

KOLLAKADAVU

DE T NOORANAD SDE KATTANAM

SDE NOORANAD

SDE THAMARAKULAM

SDE CHUNAKARA

SDE MANKAMKUZHI

SDE VALLIKUNNAM

SDE PALAMEL

NOORANAD

VALLIKUNNAM

MANKAMKUZHY

DE T CHENGANNUR SDE CHENGANNUR -NORTH

SDE CHENGANNUR -SOUTH

SDE THIRUVANVANDOOR

SDE MULAKUZHA

SDE BUDHANNUR

SDE VENMONY

CHENGANNUR

MULAKUZHA

VENMONY


ANNEXURE-II

Certificate of No Near Relatives in BSNL

“ I--------------------------------------S/o----------------------------r/o----------------------------------------

-------------------------------------------------------------------------------- hereby certify that none of my

relative(s) as defined in the tender document is/are employed in BSNL unit as per details given in tender

document. In case at any stage it is found that the information given by me is false/incorrect, BSNL shall

have the absolute right to take any action as deemed fit/without any prior intimation to me”.

….

Signature of Tenderer

Name & Address:

TENDER FOR REPAIR OF ELECTRONIC PUSH BUTTON TELEPHONE

Cash Receipt/DD No (For EMD)

Divisions for which quoted

(Maximum 3 Divisions in the order of priority

to be given)

Repair Charge per EPBT instrument

(including cost of spare parts and

excluding service tax)

Rs_________________(in figures)

Rupees____________________________

(in words)

Signature of the Tenderer

Name

Address

Tel No.