772 ess/pkb a-e13 program update - sebac

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Air Force Installation Contracting Agency

Be America’s Best…War-Winning Capabilities, on Time, on Cost 1

772 ESS/PKB A-E13

Program Update

01 Sep 2016

Be America’s Best…War-Winning Capabilities, on Time, on Cost

AGENDA

Purpose Provide Program Update

Using A-E13 DCS POCs & Responsibilities

Decentralized Orders (DCO) Rules for DCO Process

SF 330 Updates Importance of Updates

Team Members Prime contractor role in facilitating rate negotiations


Program Update A-E13

DCS 34 Contracts $950M/5 Years

A-E13 ES 28 Contracts $500M/5 Years

200 Actions $ 37.7M

135 Actions $39M


USING A-E13 DCS & ES

Corporate Contract Team Responsibilities Add/remove Team Members* Accept Subcontracting Reports in the Electronic

Subcontracting Reporting System (eSRS)* Approve use of specialty contractors* Monitor ceiling and contract actions Act as “clearinghouse” for basic contract issues Monitor/coordinate decentralized ordering actions with

DCO requesting activities

A-E13 DCS POCs A-E13 ES POCs

*Janie Campos CO *Rosalinda Sparks, CO

Adriana Rodriguez, PM Jason Gorden, PM

Contract Specialists: Jennifer Villarreal, Nic De Coux, George Mayers


SF 330 UPDATES

SF 330 used by Program Managers to document contractor selection Prime contractor selects format of update Size limitation

Over 10MB requires CD submission

SF 330 Updates can be a supplement OR replacement to original submission

SF 330 Updates permitted once per fiscal year

Tips for Useful Updates Searchable Insert Links Focus on niche market Organize by Selection Criteria (experience, capacity, etc.)


Teaming Arrangements Teaming partners evaluated during A-E selection process

are listed in the basic contract Not necessary to compete at task order Costs must still be determined to be fair & reasonable

Any changes to the evaluated team composition must be

approved by the Corporate CO

Teaming partner rates will be added when proposed for use the first time Negotiated rates will be added to the basic contract by

the Corporate CO

TEAM MEMBERS


TEAM MEMBER RATE NEGOTIATIONS

Prime Contractor initiates process (contact Corp Team) Corp CO responsible for negotiating rates Task Order CO responsible for using negotiated rates Request to add team member rates must include: Task Order CO, Buyer, and Number Corp CO will issue RFP to prime/team member

Proposal to Corp CO must include: Completed pricing template and justification IAW RFP

Corp CO will provide a copy of the negotiated rates to the Task Order CO for inclusion in government objective Task Order award contingent on basic contract modification

Proposal to Task Order CO must include: “Proposed” fully burdened team member rates

Do not hold up submission of Task Order proposal for completion of team member negotiated rates


TEAM MEMBER RATE NEGOTIATIONS (Cont.)

Prime Role in team member negotiations Communicate importance of providing supporting

documentation for proposed rates to team member Provide training to team members Remind team members to: READ ALL INSTRUCTIONS AND ASK QUESTIONS

Negotiated rates will be added to all associated prime contracts

Team member requests for FY16 closed Corp team will complete all requests currently in-house

Oct 1, 2016 opens window for new requests

Task Order award contingent on basic contract modification


52.244-04 Subcontractors and outside associates and consultants (Architect-engineer services) Any subcontractors and outside associates or consultants

required by the Contractor in connection with the services covered by the contract will be limited to individuals or firms that were specifically identified and agreed to during negotiations. The Contractor shall obtain the Contracting Officer’s* written consent before making any substitution for these subcontractors, associates, or consultants.

*Contracting Officer = Corporate Contracting Officer

SUBCONTRACTING LIMITATIONS


Specialty A-E Subcontractors are those proposed on a single task order only, and are not incorporated into the basic contract

Prime contractor should submit a business case justifying the use of the specialty A-E subcontractor for their specific task order

The Task Order CO is responsible for reviewing the business case and making a determination to present to the Corporate CO for a final determination

Oversight by the Corporate CO to ensure visibility at Corporate Level

ADDING SPECIALTY A-E SUBS TO A TASK ORDER


DECENTRALIZED ORDERING ROEs

Decentralized Ordering Increases flexibility of A-E13 DCS Open access for Air Force contracting activities Access for other agencies only with AFCEC/772 ESS Approval Project must be in support of AF requirement

AFCEC and 772 ESS will release ceiling after project validation--effort must be in scope

Requesting activity must document selection using CSM template Specialize experience, capacity, past performance, & location

Decentralized Ordering Requests should be sent to organizational mailbox A-E13 DCS mailbox: [email protected] A-E13 ES mailbox: [email protected]

Deadline for submitting DCO requests 15 Aug


Questions?

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772 ess/pkb a-e13 program update - sebac

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