7th Review Meeting of TEQIP-IIon 24th & 25th April 2015

Targets of the Institutional development

plan and their current status of

achievement. Revised IDP.

Governance Development plan

Accreditation

Performance & Statutory Audit Reports

Expenditure Review1GEC Thrissur

Govt. Engineering College, Thrissur

No: DeliverablesBase line 2009-10

Targets to be achieved as per IDP

Targets achieved

As on date

Target to be achieved at the

end of the Project Period

1 Number of students registered for (a) Masters in Engineering programme (b) Doctoral programme in Engineering

1590

26713

18018(2014-

15)Total - 53

18013

Total -66

2 % of the Revenue from externally funded R&D projects and consultancies in total revenue (Rs. in lakh)

0.8 7.4 10.14% 12

3 Number of publications in refereed journals (a) National (b) International

017

625

7166

10200

4 IRG as % of total annual recurring expenditure - - 8.51% 9 %5 Number of co‐authored publications in refereed

journals (a) National (b) International

17

625

285

4100

6 Student credentials (a) campus placement rate of • UG students • PG students (b) average salary package of placements (Rs.in lakh) • UG students • PG students

30%3%

33.2

70% 15%

4.2 4.5

37%4%

3.63.5

50%15%

4.24.5

IDP Targets & Achievements -1

2GEC Thrissur

No. Deliverables Base line 200-10

Targets to be achieved as

per IDP

Targets achievedAs on 16th April

2015

Target to be achieved at the

end of the Project Period

7Number of collaborative programmes with Industry

2 18 1 7

8 Accreditation status (obtained and applied for)

UG –Applied-

100%PG- 0%

100% of eligible UG

+ PG programmes

23.53%(Out of 7 UG

and 10 eligible PG programmes)

100%

9 Vacancy position for faculty and staff 10% 0Faculty -13.7%Staff – 11.26%

0%0%

10Percentage of regular faculty having a Masters Degree or a Doctorate Degree in Engineering disciplines

71%11%

80%20%

73.1% (M.Tech) 23.45% (Ph.D)

70%30%

11

Transit rate from 1st to 2nd year• All Students • SC and ST Students • OBC Students • Women Students

75%35%74%81%

85 50 85 88

87.6% SC&ST: 59.18%

OBC: 87.21%Female: 94.5%

90%65%90%95%

12 Autonomy status - - - -

13Enrolment of faculty with only Bachelor Degree for qualification upgradation

14 8 5

IDP Targets & Achievements -2

3GEC Thrissur

IDP Objectives to be achieved & Strategies

Campus Placement – Planned a Placement drive for multiple Colleges in

one campus & Skill enhancement training by ICT Academy of Kerala.

Collaborative programmes with industry – Special industrial training

using the equipments purchased under TEQIP-II

Accreditation Status – All UG programmes were already accredited

once, now we are preparing for the renewal of all UG Courses. Already

Applied for 4 PG courses (Fee remitted & SAR uploaded) & SAR

prepared for 6 PG Courses

Percentage of faculty with Doctorate – 15 Faculty members are in the

final stage of submitting thesis work

4GEC Thrissur

Governance Development plan

STRENGTHS WEAKNESSES

1. Well qualified and experienced faculty 1. Lack of state-of-the-art equipments in labs

2. Merit based admission through entrance examination ensures high quality students

2. Inadequate library facilities3. Dual control by Govt. and University in academic and

administrative matters3. Low fees structure and communal

reservations ensure social equity4. Lack of academic and administrative autonomy

4. Approved research centre of Calicut University

5. Inadequate training for faculty and support staff

5. Active interaction with professional bodies and alumni

6. Inadequate number of Research and PG programs

6. Geographically central location with easy access

(a) S-O Strategies (c) W-O Strategies

OPPORTUNITIES

1. Aid from Central & State Govt. 1.Quality up gradation of staff through QIP scheme and training programmes2.Emphasis on outgoing students’ quality3.Strengthening of research activities4.Thrust on empowerment of weaker section students

1. Modernisation of labs using Central and State Govt. funds2. Strengthening the College Library by providing digital facilities and access to external learning resources3. Attainment of autonomy4. Emphasis on training for faculty and support staff

2. Growing demand for trained engineers globally

3. Scope for starting new PG & Research programmes

4. Govt. plans for starting Nodal Centres for Training

5. Govt. schemes for quality up gradation of faculty under QIP

6. Scope for consultancy work and for providing training and technical know- how to the industry.

(b) S-T Strategies (d) W-T Strategies

THREATS

1. Obsolescence of equipments due to rapid changes in technology.

1. Provision of Orientation Programmes, Remedial Classes and Soft Skill Training for needy students2. Ensuring professional growth by better interaction with Alumni and Professional Societies3. Commencement of new PG Programmes4. Strengthening of Counselling Cell with special emphasis on weaker section students

1. Conducting academic programmes to tap the potential of experienced retired faculty/practising engineers.2. Organizing Orientation Programmes, Pedagogical Training, Short Term Training in thrust areas for fresh faculty to enhance quality of teaching of new generation colleges

2. Growing number of institutions with modern facilities in the private sector.

3. Lower superannuation age causes experienced faculty to migrate to new generation colleges.

4. Low percentage of pass and placement of SC/ST students

Analysis for Strategic Planning

5GEC Thrissur

Governance Development Plan - Goals, Objectives & Strategy

Goals Objectives Strategy Achieve 100% pass Increase pass percentage by 2% every

year Give remedial teaching for weak students

Achieve 100% placements Increase campus placements by 10% every year

1. Strengthen Placement & Training Cell.

2. Give pre placement training in

personality and soft skill development

for students.

To enhance research Produce 25 Ph D’s from the college in 5 years

1. Encourage Ph D scholars to complete the research in time.2. Attract quality students for research

To improve quality and quantity of faculty publications

Faculty to publish a minimum of 15 papers annually in refereed journal with IF> 1.5

Support and encourage faculty for publishing activities

Improve teaching effectiveness Increase Teaching Effectiveness Index (TEI) of the college by 2% annually

Encourage use of multi media and other innovative teaching techniques by faculty

Introduce periodic changes in curriculum to meet the changing needs of the industry

Revise curriculum once in 4 years Obtain autonomy status

Ensure enhancement of Industry Institute Interaction

Undertake at least 10 industry specific projects by faculty annually.

Strengthen III Cell

Update the college library with latest text books and periodicals

Increase volume of books by 2000 every year

Get sufficient budget allocation for library

6GEC Thrissur

Governance Development Plan - Goals, Objectives & Strategy Goals Objectives Strategy Ensure periodic training to faculty and support staff in emerging areas of science & technology

Ensure that all faculty/lab staff/administrative staff attend at least 1 training

programme annually

Make use of TEQIP/ FDP/ISTE/QIP training programmes

Establish collaboration with National and International Organisations for exchange of ideas

Sign at least 2 MoU’s with reputed national and international research

organisations.

Make effective use of net working with reputed organisations

Improve industrial exposure of students

Ensure that every student visit at least 3 industries/ undergo training of minimum 10 days duration during the period of

study

Make effective use of the alumni support and industry interaction

Introduce academic and administrative autonomy

Achieve autonomy within a year.

Get autonomy by influencing Govt./UGC

Set up new laboratories in emerging areas by procuring latest equipments and machinery

Set up at least one lab per year in new and emerging area

Make use of AICTE/QIP funds

Start new PG and Research programmes in emerging fields

Start at least one PG / research programme per year

Do SWOT analysis for feasibility and submit proposal.

Enhance consultancy and R&D activities

Increase IRG through consultancy by 5% every year

Encourage faculty to take up consultancy projects

Undertake socially relevant projects

At least 10 socially relevant projects to be taken up anually

Encourage faculty and students to take up socially relevant projects

7GEC Thrissur

Governance Self ReviewItems to be improved with the Grade ‘3’ & Actions to be taken

Performance review of Head of the Institution

-Planned a review in every 6 monthsPerformance Review of Governing Bodies

-Planned a review in every yearMaintain a register of interests of members of Governing

body

-Decided to maintain a register from next BoG Meeting onwards

8GEC Thrissur

Accreditation 7 UG courses were already accredited at the beginning of the project, now

they are due for renewal & 10 PG Programmes to be accredited.

Fee Remitted & SAR Uploaded for 4 PG Courses

SAR Preparation under process for 6 PG Courses

Renewal of accreditation of 7 UG Courses under process.

39 Lakhs are allocated for remitting fee for accreditation of 6 PG Courses & 7 UG Courses

9GEC Thrissur

STRENGTHS Quality of students – Intake

Best Ranks in Entrance Examination

Good curricula and syllabi

Preparation of curricula and syllabi through a rigorous process of revision hosted by the

Calicut University and active participation from faculty of the college

Quality of faculty and their effort

23.45% of faculty are Ph.D holders and approved guides and the 53 faculty members have

registered for Ph.D programmes

Good teaching learning process

Well documented teaching learning process through ISO system

Student performance

Good performance of the students in the examinations

Good alumni

Alumni groups supports many developmental & academic activities in the college

Infrastructure

Satisfactory infrastructure but not adequate for a national level institution

10GEC Thrissur

WEAKNESSES Lack of supporting staff for the newly started PG programmes Lack of administrative staff at the department level Acute shortage for building space

- (Kindly note that no fund was available for building space creation under TEQIP.

Normally, all funding agencies support purchase of equipment but no building space) Shortage of faculty for the newly started PG programme Shortage of cadre ratio

(E.g. Civil dept. 2 batches UG and 2 M.Tech programme requires 4 professors,

but only two sanctioned professor posts are available). Unsatisfied faculty due to the denial of legitimate promotions and incentives. Lack of enough number of books in the library Lack of library staff for running departmental library Lack of academic autonomy Delay in getting response from NBA even after constant follow up over phone

11GEC Thrissur

Performance Audit Reports

Audited by Dr. J Srihari Rao

Former Professor & Dean, NIT WarangalNo. of Audits Conducted 2

First Audit 4-6 July 2013

Second Audit 28-29 April 2014

Key Points Fed Back to the Institution1. Acquiring academic autonomy needs to be speeded up2. Decentralisation and delegation of powers to be introduced3. Sponsored R&D needs to be improved4. Faculty have to undergo training in pedagogy5. Vacancies are to be filled6. Building and Laboratory maintenance needs to be improved

Key Improvements Noticed1. PG enrollment improved2. A number of faculty attended training programmes in domain area3. Number of Publications increased4. Interaction with industry improved

12GEC Thrissur

Statutory Audit ReportsAudited by : Sri. K. Venkitachalam Aiyer & Co.,

Chartered Accountant Kottayam

No. of Audits conducted : 2 TimesMonth of Audit : 1. November 2013

2. June 2014

Audit Observations1.Maintains books of accounts in Tally under Cash System2.Maintains “Four Funds” 3.Accounted only “Corpus account” in Tally

Action TakenAccounted all Four funds in Tally

DifficultiesProject funds are not received in time as per our plan

13GEC Thrissur

Expenditure Review -1As on 16.04.2015

Sl. No

Activity/Category of Expenditure

Total Budget Provision out of Rs. 1000 Lakh

Amount spent out of 750 Lakhs

Advance amount released

Total

1Improvement in teaching, training and learning facilities – Procurement

550.00 524.02 0.00 524.02

2Providing Assistantship for increased enrolment in existing and new PG

100.00 42.21 0.00 42.21

3Enhancement of R&D and Institutional Consultancy activities

20.00 29.60 6.90 36.50

4 Faculty and Staff Development (FSD) 100.00 89.24 1.74 90.98

5 Enhanced Interaction with Industry 40.00 11.44 0.12 11.56

6Institutional Management Capacity Enhancement

30.00 22.68 0.00 22.68

7 Academic Reforms 20.00 16.53 0.00 16.53

8 Academic Support for weak students 40.00 16.69 0.55 17.24

9 Incremental Operating Cost 100.00 23.18 0.05 23.23

TOTAL 1000.00 775.59 9.36 784.95

14GEC Thrissur

Expenditure Review -2I TEQIP Fund utilisation Lakhs

1. Fund received from SPFU 750.002. Total expenditure as on March 31, 2015 769.1

3. Total expenditure as on 16 April 2015(Excess using Loan) 784.95

4. Interest earned from Project fund 7.59

5. Amount in Corpus fund as on 31 March 2015 16.13

6. Amount in FSD as on 31 March 2015 14.08

7. Amount in Equipment Replacement Fund as on 31 Mar 2015 5.87

8. Amount in Maintenance as on 31 March 2015 4.66

II State Fund utilisation 2014-15 Lakhs1. Fund received from State Govt. 530.222. Expenditure 511.343. Recurring expenditure 2945.554. Total Revenue 250.695. Revenue from Consultancy 25.41

15GEC Thrissur

Thank You

GEC Thrissur 16