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COUNTY OF ALAMEDAGENERAL SERVICES AGENCY-PURCHASING

ADDENDUM No. 3to

RFQ No. 901032for

Highland Hospital Acute Tower Replacement (ATR) Project (Phase 1): Clinical Furniture

Specification Clarification/Modification and Recap of the Networking/Bidders ConferencesHeld on October 4, 2012 and October 5, 2012

_________________________________________________________________________

NOTICE TO BIDDERS

THIS COUNTY OF ALAMEDA, GENERAL SERVICES AGENCY (GSA), RFQ ADDENDUM HAS BEEN ELECTRONICALLY ISSUED TO POTENTIAL BIDDERS VIA E-MAIL. E-MAIL ADDRESSES USED ARE THOSE IN THE COUNTY’S SMALL LOCAL EMERGING BUSINESS (SLEB) VENDOR DATABASE OR FROM OTHER SOURCES. IF YOU HAVE REGISTERED OR ARE CERTIFIED AS A SLEB PLEASE ENSURE THAT THE COMPLETE AND ACCURATE E-MAIL ADDRESS IS NOTED AND KEPT UPDATED IN THE SLEB VENDOR DATABASE. THIS RFQ ADDENDUM WILL ALSO BE POSTED ON THE GENERAL SERVICES AGENCY (GSA) CONTRACTING OPPORTUNITIES WEBSITE LOCATED AT HTTP://WWW.ACGOV.ORG/GSA/PURCHASING/BID_CONTENT/CONTRACTOPPORTUNITIES.JSP .

The following Sections have been modified to read as shown below. Changes made to the original RFQ document are in bold print and highlighted, and deletions made have a strike through.

Note: The Exhibit A Bid Response Packet has been replaced in its entirety. All bidders responding to the RFQ MUST do so using the Exhibit A (Revised) Bid Response Packet, which is included in this Addendum.

A revised Exhibit D, Floor Plan - Level 5 Infusion Area, formatted to print on 11” X 17” paper, is attached to this Addendum.

Page 4 of the RFQ, Section D (SPECIFIC REQUIREMENTS), Item 1, is revised as follows:

1401 Lakeside Drive, Suite 907 Oakland, CA 94612Phone: 510-208-9600 Website: http://www.acgov.org/gsa/departments/purchasing/

I:\PURCHASING\Contracting Opportunities\Purchasing\Highland Hospital - Clinical Furniture\Addendum3_HighlandClinicalFurniture.doc rev. 25 March 2010

http://www.acgov.org/gsa/departments/purchasing/

http://www.acgov.org/gsa/purchasing/bid_content/ContractOpportunities.jsp

County of Alameda, General Services Agency – PurchasingRFQ No. 901032, Addendum No. 3

of 8October 15, 2012

1. Please refer to Exhibit A, Bid Form 2 for the complete list of furniture, fixtures, and equipment specified in this RFQ. Furniture will be provided as described or approved equivalent. Please see Brand Names and Approved Equivalents, Section X M. For complete specifications of items listed in Exhibit A, Bid Form 2, refer to the Exhibit A, Requirements Checklists Nos. 1 – 9.

Page 7., section II. CALENDAR OF EVENTS has been revised as follows:

CALENDAR OF EVENTS

EVENT DATE/LOCATIONRequest Issued September 21, 2012 Written Questions Due by 5:00 pm on October 5, 2012

Networking/Bidders Conference #1 October 4, 2012 @ 2:00 p.m.

at: General Services AgencyConference Room 2011401 Lakeside DriveOakland, CA 94612

Networking/Bidders Conference #2 October 5, 2012 @ 10:00 a.m.

at: Fremont Public LibraryFukaya Room B 2400 Stevenson BoulevardFremont, CA 94538

Addendum #1 Issued October 19, 2012 Addendum #2 Issued October 29, 2012 October 31, 2012Addendum #3 Issued November 2 5, 2012Response Due November 2 16 20, 2012 by 2:00 p.m.Evaluation Period November 2 16 20 – 26 December 14, 2012GSA Award Date November 30 December 17, 2012Contract Start Date December 3 20, 2012

Note: Award and start dates are approximate.

Responses to Written and Verbal Questions

Q1) What file format will the Bid Form be in?A1) The Bid Forms are Microsoft Word fillable forms.

Q2) Can the County provide bidders with the BID FORM Worksheet as shown in Exhibit A (BID RESPONSE PACKET), page 7 through 11 and Exhibit E (PRODUCT AND SUBSTITUTION REQUEST FORM) in Microsoft Excel format?



A2) No. Please note that the BID FORM Worksheet has been renamed BID FORM 2. The Bid Forms and Product Substitution Request are Microsoft Word fillable forms.

Q3) Can the County provide a larger version of Exhibit D Floor Plan to show item codes detailing equipment layout according to the BID FORM?

A3) An 11” x 17” version of Exhibit D is included in this Addendum and should be printed separately on 11” x 17” paper. Please note that it is not to scale.

Q4) Page 6 of the RFQ, Section E (DELIVERABLES/REPORTS) reads as follows:1. Design Services

a. Vendor shall provide furniture location plans(s) for all furniture which shall be used for installation coordination by the Vendor and the County. The Project’s contract documents are in Revit software format, therefore, the Vendor will be required to generate furniture location plan(s) for the following area, (see Exhibit D for drawings):(1) Floor 5 – Infusion Area

Do bidders need to provide 3D’s/Elevations, in addition to floor plan layout? A4) 3D’s/Elevations will not be required.

Q5) Can the County provide drawings or cut sheets for each specific piece of equipment and how they all fit together?

A5) The County does not have cut sheets available for each piece of equipment. The County has provided a Requirements Checklist for each piece of equipment included in this Addendum. Please note that all bidders must include, in their bid response, the completed Requirements Checklists.

Q6) Does the County require drawings submitted by bidders to be on their own title block sheet?

A6) Bidders can use their own company title block on drawing sheets for this project.

Q7) Can finishes be close, equivalent, or equal to the basis of design standard offerings? A7) The furniture finishes submitted with each proposal shall be reviewed by the County. If

found to be close, equivalent or equal to the basis of design specifications, the County will approve them and coordinate with other building finishes. However, this is only one feature of the requirements for a piece of furniture. Upholsteries, however, must be the same as the basis of design specification.

Q8) Would it still be considered a substitute if bidders do not have exact color for particular items? How exact must bidders adhere to the basis of design?

A8) Please see response to Q7, above.

Q9) Is there going to be an opportunity for a coordination meeting once the project is awarded?



A9) Yes, if necessary, the Vendor and the County will meet with end-users to coordinate and obtain approval(s) for the Design Services required as part of this RFQ.

Q10) Page 6 of the RFQ, Section E (DELIVERABLES/REPORTS), Item 1.c. states:c. Vendor shall securely attach a manufacturer’s bar code identification tag on all

furniture pieces at a not immediately visible location, but one that can be found to identify the piece of furniture. Vendor shall provide an inventory database (Excel format) of the furniture with barcode and make/model number/specification information for use by the County, which may be referenced for warranty, maintenance replacement purposes, or future new orders.

Does the County have its own bar code identification system that contractors must use?A10) The County does not have its own bar code identification system. The Vendor is required

to use a manufacturer’s identification tag and number for each furniture piece provided.

Q11) When substitutions are submitted, is there a review process to see which ones will be accepted and which rejected?

A11) There is no prior review of substitutions before the bid response due date. Substitutions and supporting documents are to be included in the Exhibit A, (Revised) Bid Response Packet. Bidders can make as many copies of the Product Substitution Request Form as needed to complete substitution requests. If submitted, proposed substitutions will be reviewed against the basis of design specification by the County.

Q12) What is the Elation System and is the Elations Systems training SLEB related? A12) The County of Alameda utilizes the Elations Systems, an online web-based compliance

application, to monitor, track and report subcontractor utilization.

Per page 11 of the RFQ, Section III (COUNTY PROCEDURES, TERMS, AND CONDITIONS), Item 5,

For questions regarding the utilization of Elations Systems please contact the Auditor-controller’s office of Contract Compliance (OCC) located at 1221 Oak Street, Room 249, Oakland, CA 94612 at Tel: (510) 891-5500, Fax: (510) 272-6502 or via E-mail at ACSLEBcompliance @acgov.org.

Q13) Are bidders to give quantity/unit pricing according to the Bid Form and anything that is different must be submitted on a different form?

A13) All pricing is to be submitted on the Bid Form 1 and itemized on the Bid Form 2. Please note that the Bid Form 2 has been revised to include a column for bidders to note if a substitution is being quoted.

Q14) Page 7 of the RFQ, Section E (DELIVERABLES/REPORTS), Item 3 states:



3. Operations and Maintenance Manuals: Vendor shall supply three (3) electronic and three (3) hard copies of all required documentation and operation materials upon delivery.

In what format does the County prefer the electronic copies to be submitted?A14) The Operations and Maintenance Manuals are to be submitted in a PDF format contained

either on a CD or a flash drive.

Q15) What should bidders do if they are not bidding on certain items?A15) Bidders need to state “No Bid” where they do not wish to quote an item.

Q16) Are bidders required to attend both bidders’ conferences?A16) No. Bidders’ conferences are not mandatory.

Q17) How is the bid going to be evaluated and awarded?A17) Per page 3 of the RFQ, Section A (INTENT):

The County intends to award a two-year contract (with option to renew) to the bidder(s) selected as the lowest responsible bidder whose response meets the County’s requirements.

Q18) Who will be reviewing and evaluating the bids after they are submitted?A18) The bids are initially reviewed for completeness and evaluated for lowest cost by GSA-

Purchasing. Requests for substitution will be evaluated by GSA-Technical Services Department, outside consultants, and the end-users.

Q19) How does the County measure true equivalence of the basis of design?A19) The basis of design was created with the emphasis on functionalities of the product. The

evaluation for equivalency will be based on like or equal product functionality.

Q20) What kind of supporting documentation does a bidder need to prove that proposed substitutions meet the specifications?

A20) Please refer to the Requirements Checklist Guidelines, included in this Addendum No. 3, for information regarding product substitution requests.

Q21) Green environmentally products are generally more expensive. How does this affect the award decision?

A21) While the County is striving to be more environmentally friendly, it has not restricted the provisions of the requested equipment in this bid. Bidders are only responsible to price what the County requested in the Bid Forms in Exhibit A, (Revised) Bid Response Packet. Bidders are not required to go above and beyond what is requested in the basis of design.

Q22) Can the County provide a list of equipment that requires Office of Statewide Health Planning and Development (OSHPD) Preapproval of Anchorage (OPA)?



A22) The building for which this equipment is being purchased is an OSHPD 3 building. We will not require OSHPD Preapproval of Anchorage (OPA) for furniture in this RFQ.

Q23) Will all of the questions be published in the Addendum?A23) All technical requirement questions related to the bid asked prior to the deadline have

been published in this Addendum. No technical related questions were accepted after 5:00 p.m. on October 5, 2012.

Q24) Are bidders limited to the form provided by the County in Exhibit E to justify substitutions?A24) Bidders are to submit any supporting documents necessary to prove that a substitution

meets the requirements.

Q25) Is it the bidders’ responsibility to understand the products, what the characteristics are and their intended purpose?

A25) Yes. For complete specifications of furniture, fixtures and equipment required under this RFQ, refer to Requirements Checklists Nos. 1 – 9.



The following participants attended the Bidders’ Conferences:

Company Name / Address Representative Contact Information

KBM Workspace44921 Industrial DriveFremont, CA 94536 Sergio Prieto

Phone: 415-341-4455E-Mail: [email protected] Contractor: YesSubcontractor: NoCertified SLEB: Yes

Pivot Interiors4733 Chabot Dr.Pleasanton, CA 94588

Dave McCoy



Julie Hess



Loretta Adema



Bhawana Rajbhandary


Herman Miller23 Geary Street, Suite 900San Francisco, CA 94108

Terri Duddles


Metro Contract Group4900 Hopyard Rd., Suite 120Pleasanton, CA 94588

John Rudersmith


OneWorkplace/Nurture Robin Goldhawk




Company Name / Address Representative Contact Information

OneWorkplace/Synergy 4 Health1057 Montague ExpresswayMilpitas, CA 95030

Terry de la Cuesta


EXHIBIT A (REVISED)BID RESPONSE PACKET

RFQ No. 901032 – Highland Hospital Acute Tower Replacement (ATR) Project (Phase 1) Clinical Furniture

To: The County of Alameda

From: (Official Name of Bidder)

BIDDERS SHALL NOT MODIFY THIS BID RESPONSE PACKET IN ANY WAY OR QUALIFY THEIR BIDS

BIDDERS SHALL NOT SUBMIT TO THE COUNTY A SCANNED, RE-TYPED, WORD-PROCESSED, OR OTHERWISE RECREATED VERSION OF EXHIBIT A Revised – BID RESPONSE PACKET OR ANY OTHER COUNTY-PROVIDED DOCUMENT

ALL PRICES AND NOTATIONS MUST BE PRINTED IN INK OR TYPEWRITTEN; NO ERASURES ARE PERMITTED; ERRORS MAY BE CROSSED OUT AND CORRECTIONS PRINTED IN INK OR TYPEWRITTEN ADJACENT, AND MUST BE INITIALED IN INK BY PERSON SIGNING BID

BIDDER MUST QUOTE PRICE(S) AS SPECIFIED IN RFQ

BID RESPONSE PACKET (EXHIBIT A Revised) MUST BE SUBMITTED IN TOTAL WITH ALL REQUIRED DOCUMENTS ATTACHED THERETO; ALL INFORMATION REQUESTED MUST BE SUPPLIED

AS DESCRIBED IN THE SUBMITTAL OF BIDS SECTION OF THIS RFQ, BIDDERS ARE TO SUBMIT ONE (1) ORIGINAL HARDCOPY BID (EXHIBIT A Revised – BID RESPONSE PACKET), INCLUDING ADDITIONAL REQUIRED DOCUMENTATION), WITH ORIGINAL INK SIGNATURES, AND ONE (1) ELECTRONIC COPY OF THE BID (PDF with OCR preferred)

BIDDERS THAT DO NOT COMPLY WITH THE REQUIREMENTS, AND/OR SUBMIT INCOMPLETE BID PACKAGES, SHALL BE SUBJECT TO DISQUALIFICATION AND THEIR BIDS REJECTED IN TOTAL

IF BIDDERS ARE MAKING ANY CLARIFICATIONS AND/OR AMENDMENTS, OR TAKING EXCEPTION TO POLICIES OR SPECIFICATIONS OF THIS RFQ, INCLUDING THOSE TO THE COUNTY SLEB POLICY, THESE MUST BE SUBMITTED IN THE EXCEPTIONS, CLARIFICATIONS, AMENDMENTS SECTION OF THIS EXHIBIT A Revised – BID RESPONSE PACKET IN ORDER FOR THE BID RESPONSE TO BE CONSIDERED COMPLETE

Exhibit A - RFQ No. 901032Page 1 of 52

BIDDER INFORMATION AND ACCEPTANCE

1. The undersigned declares that the Bid Documents, including, without limitation, the RFI, RFQ, Addenda, and Exhibits have been read.

2. The undersigned is authorized, offers, and agrees to furnish the articles and/or services specified in accordance with the Specifications, Terms & Conditions of the Bid Documents of RFQ No. 901032 – Highland Hospital Acute Tower Replacement (ATR) Project (Phase 1) Clinical Furniture.

3. The undersigned has reviewed the Bid Documents and fully understands the requirements in this Bid, including, but not limited to, the requirements under the County Provisions, and that each Bidder who is awarded a contract shall be, in fact, a prime contractor, not a subcontractor, to County, and agrees that its Bid, if accepted by County, will be the basis for the Bidder to enter into a contract with County in accordance with the intent of the Bid Documents.

4. The undersigned acknowledges receipt and acceptance of all addenda.

5. The undersigned acknowledges that Bidder will be in good standing in the State of California, with all the necessary licenses, permits, certifications, approvals, and authorizations necessary to perform all obligations in connection with this RFQ and associated Bid Documents.

6. It is the responsibility of each bidder to be familiar with all of the specifications, terms and conditions and, if applicable, the site condition. By the submission of a Bid, the Bidder certifies that if awarded a contract they will make no claim against the County based upon ignorance of conditions or misunderstanding of the specifications.

7. Patent indemnity: Vendors who do business with the County shall hold the County of Alameda, its officers, agents and employees, harmless from liability of an nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract or purchase order.

8. Insurance certificates are not required at the time of submission. However, by signing Exhibit A Revised – Bid Response Packet, the contractor agrees to meet the minimum insurance requirements stated in the RFQ. This documentation must be provided to the County, prior to award, and shall include an insurance certificate and additional insured certificate, naming the County of Alameda, which meets the minimum insurance requirements, as stated in the RFQ.

9. The undersigned acknowledges ONE of the following (please check only one box):

Bidder is a certified SLEB (SLEB Certification Number: ); OR

Bidder is NOT a certified SLEB and will subcontract a cumulative total 20% with the SLEB(s*) named below for the services identified below:

i. Official Name of SLEB Subcontractor:


SLEB Certification No.: Percentage Assigned to SLEB: %

Description of work to be done by SLEB Subcontractor:

Name of Principal of SLEB Subcontractor:

Principal Signature: Date:

ii. Official Name of SLEB Subcontractor:

SLEB Certification No.: Percentage Assigned to SLEB: %

Description of work to be done by SLEB Subcontractor:

Name of Principal of SLEB Subcontractor:

Principal Signature: Date:

* print additional pages if needed

10. The undersigned acknowledges ONE of the following (please check only one box):

Bidder is not local to Alameda County and is ineligible for any bid preference; OR

Bidder is a certified SLEB and is requesting 10% bid preference (Bidder must check the first box in Item 4 above and provide its SLEB Certification Number); OR

Bidder is LOCAL to Alameda County and is requesting 5% bid preference, and has attached the following documentation to this Exhibit: Copy of a verifiable business license, issued by the County of Alameda or a City within the County;

and Proof of six (6) months business residency, identifying the name of the vendor and the local

address. Utility bills, deed of trusts or lease agreements, etc., are acceptable verification documents to prove residency.

Official Name of Bidder:

Street Address Line 1:

Street Address Line 2:

City: State: Zip Code:

Webpage:

Type of Entity / Organizational Structure (check one):

Corporation Joint VentureExhibit A - RFQ No. 901032

Page 3 of 52

Limited Liability Partnership Partnership

Limited Liability Corporation Non-Profit / Church

Other:

Jurisdiction of Organization Structure:

Date of Organization Structure:

Federal Tax Identification Number:

Primary Contact Information:

Name / Title:

Telephone Number: Fax Number:

E-mail Address:

SIGNATURE:

Name and Title of Signer:

Dated this day of 20


BID FORM 1

Bidder hereby certifies to County that all representations, certifications, and statements made by Bidder, as set forth in these Bid Forms 1 and 2 and attachments are true and correct and are made under penalty of perjury pursuant to the laws of California.

Samples of items, when required, shall be furnished free of expense to the County and if not destroyed by test may (upon request made at the time the sample is furnished) be returned at the bidder’s expense.

Please enter the total cost for the section(s) that you are bidding on.Please refer to Exhibit A – Bid Form Worksheet 2

BID SECTION TOTAL COSTSUBTOTAL A(LINE ITEMS 1-24)SUBTOTAL B

(LINE ITEMS 25-27)SUBTOTAL C

(LINE ITEMS 28-40)

PROJECT SUBTOTAL (A+B+C)

TAX (8.75%)

DELIVERY/INSTALLATION

GRAND TOTAL


BID FORM WORKSHEET 2

Plan Code Mfr. Item Model #

SizeCustomer’s Own Material

Substitution Quoted(yes or no)

Qty

(a)

Item #

Finish Selections

Product Substitution Line Item #

Unit Price (b) Extended Price ( c)c=a*b

1. 3H-5 Nurture Folio (drawers) HXBM3033A

30"W x 24"D x 32" H

N/A 6#2576 Flamenco Cherry (laminate), Nickel (Jazz pull)

2. 3H-5A Nurture Folio (base) HXBD3033A30"W x 24"D x 32" H

N/A 6#2576 Flamenco Cherry (laminate),Nickel (Jazz pull)

3. 3H-5B Nurture Folio (counter) HXW12024S 120"X x24"D N/A 3Corian, Savannah4.

3H-5C Nurture Folio HXWS424LS4"W x 21"D

N/A 3Corian, Savannah5.

3H-5D Nurture Folio HXWS424RS4"W x 21"D

N/A 3Corian, Savannah

6. 3I-5 Nurture Exchange (bar table) HX30CL

30"DIA x 1-1/8"D x 42-1/2"HN/A 101#2714 Natural Walnut, #4798

Sterling Metallic

7. 5F-1 Nurture Opus (drawer) H2484EL24"W x 20"D x 84"H

N/A 2 #2576 Flamenco Cherry (laminate)

8.5F-1A Nurture Opus (desk) HC4884PL

48"W x 30"D x 84"H

N/A1#2576 Flamenco Cherry

(laminate), Nickel (Jazz pull)




Size

Customer’s Own Material

Substitution Quoted (yes or no)

Qty

(a)

Item #

Finish Selections

Product SubstitutionLine Item #

Unit Price (b) Extended Price (c)c=a*b

9. 5F-1B Nurture Opus (shelf) HS24FL24"W x 12-15"D x 1"H

N/A 2 #2571 Almond Cherry (laminate)

10. 5H-3 Nurture Sonata (base) HB72 72"W x 18"D x 4"H N/A 1614N/A

11. 5H-3-1 Nurture Sonata (base) HB24 24"W x 18"D x 4"H N/A 4N/A

12. 5H-3A Nurture Sonata (media d) HM2MA2436S

24"W x 18"D x 36"H

N/A 2#2571 Almond Cherry, Corian, Witch Hazel (solid surface)

13. 5H-3C-1 Nurture Sonata (bench-flip d) HMBA3619

48"W x 18"D x 36"H Arc-Com; Forsythia, Mink #12 (AC-68041)

2#2571 Almond Cherry

14. 5H-3D Nurture Sonata (wardrobe d) HM2WA1260 12"W x 18"D x 60"H N/A 2#2571 Almond Cherry

15. 5H-3E Nurture Sonata (media s) HM1MA2436S

24"W x 18"D x 36"H


16. 5H-3F Nurture Sonata(bench s) HM1BB3619

48"W x 18"D x 36"H Arc-Com; Forsythia, Mink #12 (AC-68041)

71#2571 Almond Cherry

17. 5H-3H Nurture Sonata (wardrobe s) HM1WA1260 12"W x 18"D x 60"H N/A 7#2571 Almond Cherry

18. 5H-3I Nurture Sonata (hooks) HAH N/A N/A 9

19. 5H-3J Nurture Sonata (drawer d) HM2NC2439S

24"W x 18"D x 39"H


Item Plan Mfr. Item Model # Size Customer’s Own Substitution Qty Unit Price (b) Extended Price Exhibit A - RFQ No. 901032

Page 2 of 52



Size Customer’s Own Material


Qty

(a)

# Code Material

Quoted (yes or no)

(a) (c)c=a*b

Finish Selections


20. 5H-3K Nurture Sonata (nurse d) HM2LA4836L

48"W x 18"D x 36"H

N/A 3#2571 Almond Cherry, Corian, Witch Hazel (solid surface), 6523 Desert Stalk

21.

5H-3L Nurture Sonata (drawer r) HM1NC2439R

24"W x 18"D x 39"H


22. 5H-3M Nurture Sonata (nurse r) HM2LA4836RL

48"W x 18"D x 36"H

N/A 2#2571 Almond Cherry, Corian, Witch Hazel (solid surface), 6523 Desert Stalk

23. 5H-3N Nurture Sonata (drawer l) HM1NC2439L

24"W x 18"D x 39"H


24. 5H-3O Nurture Sonata (nurse l) HM2LA4836LL

48"W x 18"D x 36"H


Subtotal A.




SizeCustomer’s Own Material


Qty

(a)

Item #

Finish Selections

Product Subtstitution Line Item #

Unit Price (b)

Extended Price(c)c=a*b

25. 3G-2 Steelcase Convene

Rectangular top w/ (2) U-panel base, REI edge, oval port w/ factory hole

CL-T4884-CSPC, CWUPC424, PTRLGB1 N/A 1#2406 Clear Cherry

26.

3G-2A Steelcase Convene

Rectangular top w/ (4) U-panel base, REI edge, round ports w/ factory holes

CL-T72168-CPSLCCR, CWUPC630, PTRSGB1 N/A 1#2406 Clear Cherry

27. 3G-3 Steelcase ConveneContemporary credenza w/ square feet and Jazz pulls

CWTDC6736

N/A 23#2406 Clear Cherry, Polished Aluminum (feet), Polished Chrome (pulls)

Subtotal B.




Size

Customer’s Own Materials

Substitution Quoted(yes or no)

Qty (a)

Item #

Finish Selections


Unit Price (b)

Extended Price(c)c=a*b

28. 5I-4 Steelcase Move 490412

25-3/4"W x 20-1/4"D x 31-1/2"H, 18-1/2"SH Architex;

Marquisette, Ryegrass

48#6095 Sterling Dark Solid (seat/back shell), 34799 Platinum (legs)

29. 5I-5 Steelcase 8500 Series 85420042" DIA x 28-1/2"H

N/A 12#2759 Warm White, #4798 Sterling Metallic (column/base)

30. 3I-4, 31-4A Steelcase 8500 Series 853535

35"W x 35"D x 28-1/2"HN/A 36#2714 Natural Walnut, #4798

Sterling Metallic (column/base)

31. 3C-1, 3D-1 Steelcase Siento High-back w/ T-

arms 26-3/4"W x 26"D x 45"H, 16-21"SHArc-Com; Bronco, Cocoa #6 (AC-69365)

12

Subtotal C.


REQUIREMENTS CHECKLIST GUIDELINES

Vendors must submit, with their response, fully completed Requirements Checklists. Responses submitted without the Requirements Checklists will be disqualified.

A “Yes” response to a specification sentence in the “Complies?” column will mean that the vendor intends to comply with the exact specification, as described in the “Requirements Checklist.” If the vendor is able to comply with the specification stated, and states “yes” in the “Complies?” column, no further action is required.

A “No” response to a specification sentence in the “Complies?” column will mean that the vendor is unable to comply with the specification provided by the County.

If a vendor intends to submit a Request for Substitution, the vendor is to state “No” in the “Complies?” column and “Yes” in the “Request for Substitution Submitted?" column. Vendor must then provide a completed Product Substitution Request Form for each product for which the vendor stated “No” in the “Complies?” column. Vendor must clearly reference each product to be substituted by its corresponding item number from the “Number” column. The County, at its sole discretion, shall have the right to deem acceptable any proposed equivalents submitted by the vendor on the “Product Substitution Request Form Revised”.

A response of “N/A” or no response to any specification column will mean that the vendor is unable to comply with the specification provided by the County.

In the “Requirements Checklists, references to specific brand names are intended to describe components that have been determined to best meet operational, performance, or reliability standards of the County, thereby incorporating these standards by reference within the specifications. These specifications are not meant to limit the vendor; they are guidelines to minimum qualifications. The vendor shall indicate their compliance or non-compliance for each line of the specification as described in the previous paragraphs of the Requirements Checklist section. An “equivalent or better” may be offered by the vendor, subject to evaluation and acceptance by the County. It is the vendor’s responsibility to provide, at vendor’s expense, samples, test data, or other documentation that the County may require to fully evaluate and determine acceptability of an offered substitute. The County reserves the sole right to reject a substituted component that does not or will not meet or exceed County standards. Please refer to “III. Brand Names and Approved Equivalents”, Section M for further information on brand names and approved equivalents.


REQUIREMENTS CHECKLIST #1STEELCASE, Folio, Bid Form 2 – Revised, Item 1-5 Conference Room Casework

The modular casegoods will be used in a conference room setting.

Quantity Required: Item 1: 6, Item 2: 6, Item 3: 3, Item 4: 3, Item 5: 3



No. DescriptionComplies?[Yes / No]

Request for Substitution Submitted?[Yes / No]

The units shall be designed to be used as a Conference Room Casework with the following features :1. The cabinet panels shall be constructed of medium density

M-3 grade particle board core covered with melamine. Panels shall be 3/4” of 1” nominal finished thickness and must feature balanced construction to prevent bowing and warping. Melamine shall be applied to both faces. The melamine must be permanently attached and reinforced under pressure to the wood core. A 1mm plastic edgeband must be applied to all exposed edges of the panel to prevent any outgassing from exposed particleboard. Panels shall be factory-assembled with concealed cam-lock hardware.

2. The cabinet shall be stand alone or adjoin to other units to create a wall unit.

3. The cabinet shall have a 3-3/4”H common base which must include adjustable levelers with at least 1-1/2” adjustment range for installation on uneven floors.

4. The cabinet sides shall be finished so cabinet can be used in a variety of applications. Open cabinets shall also feature a finished back.

5.The cabinet shall be fastened to a wall. Attachment hardware must be included. Completed application shall require application of cove (base) molding, supplied locally.

6.

The cabinet shall have one adjustable shelf. The self shall adjust in 1-1/4” increments and shall be removable. The shell must be able to be repositioned with tools. Additional shelves shall be available.

7.

The cabinet shall have doors that are constructed of medium density M-3 grade particleboard core covered with melamine. The doors shall be ¾”nominal finished thickness and must feature balanced construction to prevent bowing and warping. Melamine shall be applied to both faces. The melamine must be permanently attached and reinforced under pressure to the wood core. A 3mm plastic edgeband must be applied to all exposed edges of the door to prevent and outgassing from exposed particleboard.

8. The cabinet doors shall be a single hinged unit that can be specified left- or right-handed.

9.

The cabinet doors shall feature adjustable Euro-style hinges for 110º opening. Optional five-knuckle hinges shall allow 180º opening or 270º if there is no adjacent unit or other obstruction.

10. The cabinet door pulls shall be stainless steel, fastened to the door fronts with screws.

11. The cabinet door hinges shall be nickel finish.The cabinet drawer fronts shall be constructed of a medium density M-3 grade particleboard core covered with melamine. Drawer fronts shall be 3/4” nominal finished

REQUIREMENTS CHECKLIST #2STEELCASE, Exchange, Bid Form 2 - Revised, Item 6: Dining Table (High)

The table is designed to be used as a dining table.

Quantity Required: 10



No. DescriptionComplies?

[Yes / No]

Request for Substitution Submitted?

[Yes / No]

The unit shall be designed to be used as a Dining Table with the following features :

1. The table shall have a wood core constructed of at least 1-1/8” medium density particleboard core.

2. The table shall have high-pressure laminate worksurfaces with 1-3/16” nominal finished thickness and 3mm edgebanding.

3. The table shall have a high-pressure laminate (HPL) surface finish and an equal thickness backer on the bottom for balanced construction to prevent warpage.

4. The table shall have a 22” diameter base constructed of steel, providing stable support.

5.The table shall have steel column, top support and disc base. The column tubing shall be at least 2-3/4” diameter and 16 ga. (.059”) thick. The top support shall be at least 10 ga. (.139”) thick. The disc base shall be at least ¼” thick.

6. The table shall have clear, acrylic plastic glides, applied to the disc base with adhesive.

7. The table shall ship ready to assemble with screws.

8.

The table shall have painted surfaces electrostatically-applied, baked-on epoxy-polyester hybrid coat paint for optimal corrosion, stain, abrasion and scratch resistance. Specular gloss level of exterior painted surfaces as specified in ASTM D523-08 (at 60º) shall be controlled at 40% +/- 5% (this is in the semi-gloss range).

Basis Of Design - Physical Dimensions & Utilities:

9. Size: Diameter 30” x Height 42.5”, Thick 1-1/8” (1/2” thick plastic edge with rounded profile)

Accessories Required:

10.

The table shall have a tubular steel (at least 1” diameter and 14 ga. (.075”) thick) foot ring to provide users the opportunity to shift their weight while standing and to promote a healthier posture profile. Foot ring shall be located 8-1/2” off the floor.

11. The table foot ring shall have a hub liner to minimize accumulation of dirt.

Optional Accessories:

12. None.

Basis Of Design-Product/Manufacturers:

13.

The equipment listed below shall be used to establish a standard of quality, usefulness and appearance and be constructed of high quality, durable materials and components:

REQUIREMENTS CHECKLIST #3STEELCASE, Opus, Bid Form 2 - Revised, Item 7-9 Consultation Room Casework

The modular casegoods will be used in a consultation room setting.

Quantity Required: Item 7: 2, Item 8: 1, Item 9: 2




[Yes / No]


[Yes / No]

The units shall be designed to be used as a Consultation Room Casework with the following features :

1. The cabinet shall have a depth of at least 20”D (measured at the canopy), height of at least 84”H, and width listed in RFP. The cabinet shall feature an open space at the front of the base for a chair or stool. The worksurface shall be located 30”H from the floor to accommodate seated users.

2. The cabinet panels shall be constructed of medium density M-3 grade particle board core covered with melamine. Panels shall be ¾” of 1” nominal finished thickness and must feature balanced construction to prevent bowing and warping. Melamine shall be applied to both faces. The melamine must be permanently attached and reinforced under pressure to the wood core. A 1mm plastic edgeband must be applied to all exposed edges of the panel to prevent any outgassing from exposed particleboard.

3. The cabinet doors and drawer fronts shall be constructed of a particleboard core covered with laminate on both faces. Pass throughs shall be able to be cut in the field to pass cords and cables from on adjacent unit to another.

4. The cabinet shall be stand alone or adjoin to other units to create a wall unit.

5.The cabinet shall have a 4”H base which must include adjustable levelers with at least 1-1/2” adjustment range for installation on uneven floors.

6.The cabinet shall have a 3” deep cavity behind the back of the base unit to provide for a space for cords and cables to be stored.

7.The cabinet canopy shall enclose the top of the cabinet for a flat surface. The canopy must provide a 2” deep concealed space for lighting and routing cables and cords.

8.The cabinet back and sides shall be finished to allow the cabinet to stand alone or be used in right- or left-hand positions.

9.

The cabinet shall have end panels that include adjustable levelers with at least 1-1/2” adjustment range for installation on uneven floors. Base toe board must be black melamine with matching vinyl edges where exposed.

10.The cabinet drawer fronts shall feature a flush pull for ease of motion around the cabinet and to allow adjacent sliding doors to move freely in front.

11. The cabinet drawer shall have an inside depth of at least 5-1/2”H and 11-1/2”H of 11”D.

12. The cabinet drawer shall have full extension drawer slides with standard opening at three quarters of their full depth.

13. The cabinet drawer interiors shall be white vinyl coated

REQUIREMENTS CHECKLIST #4STEELCASE, Sonata, Bid Form 2 - Revised, Item 10-25 Infusion Area Casework

The modular casegoods will be used in an infusion area setting.

Quantity Required: Item 10: 14, Item 11: 4, Item 12: 2, Item 13: 2, Item 14: 2, Item 15: 7, Item 16: 1, Item 17: 7, Item 18: 10, Item 19: 3, Item 20: 3, Item 21: 3, Item 22: 3, Item 23: 3, Item 24: 3




[Yes / No]


[Yes / No]

The units shall be designed to be used as a Infusion Area Casework with the following features :

1. Casework shall be modular design and shared 18” depth shall allow for units to be used alone or adjoined to other units.

2. Casework shall have a common base which must include adjustable levelers for installation on uneven floors.

3. The casework shall have drawers and sliding doors which feature flush-type pulls for safety. Drawer fronts constructed of a medium density particleboard core covered with high-pressure laminate (HPL). Drawer fronts shall be 3/4” nominal finished thickness and must feature balanced construction to prevent bowing or warping. HPL shall be applied to both faces. The HPL must be permanently attached and reinforced under pressure to the wood core. A 3mm plastic edgeband must be applied to all exposed edges of the drawer front to prevent any outgassing from exposed particleboard. Drawer sides, back and inner head shall be constructed of vinyl-wrapped medium-density particle board, at least 3/8” thick. Drawer bottoms shall be constructed of vinyl-wrapped medium density particle board, at least ¼” thick. Pulls shall be stainless steel, fastened to the drawer fronts with screws in a recessed pocket. Drawer suspensions (slides) shall be precision ball bearing, telescoping steel type for quiet and smooth operation. Drawer interiors shall be white. Edge trim shall match. Drawer pulls shall be a champagne finish.

4. Casework shall be factory-assembled with concealed cam-lock hardware (exception: rigid thermoform and solid surface tops shall be field-installed to the unit with cam-locks and dowels).

5.

The casework panels shall be constructed of a particleboard core covered with laminate on both faces and exposed edges are concealed with plastic edgeband. Panels shall be constructed of a medium density particleboard core covered with melamine. Panels shall be 3/4” nominal finished thickness and must feature balanced construction to prevent bowing or warping. Melamine shall be applied to both faces. The melamine must be permanently attached and reinforced under pressure to the wood core. A plastic edgeband must be applied to all exposed edges of the panel to prevent any outgassing from exposed particleboard.

6. All sides of the casework shall be finished so unit can be used in a variety of applications.

7. The casework shall have a water protective seal applied between adjacent units provided with each unit.

8.Casework shall be designed for freestanding applications. Against-wall applications shall be accommodated if

REQUIREMENTS CHECKLIST #5STEELCASE, Convene, Bid Form 2 – Revised, Item 25 and 26: Conference Tables, Item 27: Credenza

The tables and credenza are designed to be used as in a conference room setting.

Quantity Required: Item 25: 1, Item 26: 1, Item 27: 3




[Yes / No]


[Yes / No]

The units shall be designed to be used as a Conference Table and Credenza with the following features :

Conference Tables

1. The conference tables shall have a solid wood edgeband of at least 1-1/4” x 1-3/8” in size and come in 4 wood species (Maple, Oak, Cherry, and Walnut).

2. The conference tables shall ship in sections and be assembled on site with alignment biscuits, threaded t-bolt fasteners, and formed steel braces with screws to assure a tight fit.

3. The conference tables shall have a 1-1/2” nominal finished thickness and feature balanced construction to prevent bowing or warping.

4. The conference tables shall have 0.028 inch thick High-Pressure Laminate (HPL) top surface and a 0.030 inch thick backer on the bottom. The laminate and backer must be permanently attached and reinforced under pressure to the wood core using water-based polyvinyl acetate (PVA) adhesive.

5. The conference tables shall have a medium density particle board wood core.

6.

The conference tables shall have a U-panel base with 3 ply construction. The face is to be flat cut veneer, the core ¾” medium density particle board, and the backer is a man- made paper product. All corners are mitered and glued together. The upright posts are assembled to the horizontal members with dowels and glue. Each post has a cord deflector to help guide cords to the wire opening at the bottom of the base. The U-panel base has 1 flat steel plate and 1 plate with tabs to locate the base on the bottom of the top. The toe kick is constructed of a steel plate attached to the bottom of the base with screws. An aluminum casting available in two styles, round and square, is then attached with a plastic and steel glide is inserted in the casting for height adjustment.

Credenza

7. The credenza shall have box construction with miter joints for a cleaner, contemporary aesthetic.

8.The credenza shall have panels with 3 ply balanced construction with medium density particle board as the core material.

9. The credenza shall have wood veneer on all visible faces.

10.The credenza drawers shall be 5-sided with a separate, removable front that can easily be field replaced without disturbing contents in the drawer.

11. The credenza drawers shall have 5-ply maple plywood

REQUIREMENTS CHECKLIST #6STEELCASE, MOVE, Bid Form 2 - Revised, Item 28: Dining Chair

The guest chair will be used in a staff lounge setting.





[Yes / No]


[Yes / No]

The unit shall be designed to be used as a Dining Chair with the following features :

1. The chair shall be made with a steel frame

2. The chair seat pan shall have an angle of at least 5º

3. The chair shall have a seat that is flexible to encourage movement by changing contour to meet the user’s body shape regardless of posture.

4. The chair shall have a seat pan (fabric and cushion) that is designed to be easily replaced in less than 5 minutes by a manufacturer trained installer.

5.The chair shall have a seat that is smooth with a waterfall front edge that curves away from the user’s body. Allowing ample circulation to the lower legs and feet.

6.The chair shall have a seat pan constructed of durable polypropylene upper and lower pans, vibration welded together, with a polyethylene foam block trapped between for added comfort.

7. The chair shall have an upholstered back and seat cushion.

8.

The chair shall have a seat cushion of 1” thick, 2lb/cu ft density molded foam part, fabric is pulled tightly to the foam with a drawstring and stapled into place, cushion flexors (flexible 1/8” dia. Steel wire parts on the bottom of the cushion which help provide the dynamic and independent motion.

9.The chair shall have a welded assembly of steel 7/8” O.D. 13 ga. tubing steel seat brackets and pins and the seat cushion is fastened to the frame with screws.

10. The chair shall have a lumbar support curve incorporated into the design of the backrest.

11. The chair shall have a backrest minimum width of 19” at the narrowest point.

12.The chair shall have a backrest constructed of molded polypropylene part which is inserted over the rear leg tube pins and is attached to the seat cushion with screws.

13.

The chair shall have a backrest upholstered cushion constructed of a polypropylene inner shell with upholstered foam applied with a water-base adhesive and adhered to the back with hotmelt adhesive.

14.The chair shall have arms of a cantilevered design that supports a number of different postures and seated positions including sitting side saddle.

15.The chair arms shall be a minimum of 20-1/2” apart and not exceed a height of 25-3/4” to ensure the clearance of most work surfaces and tables.

REQUIREMENTS CHECKLIST #7STEELCASE, 8500 Series, Bid Form 2 - Revised, Item 29: Dining Table (Round)







The unit shall be designed to be used as a Dining Table with the following features :1. The table shall have a wood core constructed of at least 1-

1/8”, 1-M-3 grade particleboard of at least 45 lb/cu in. density.

2. The table shall have a high-pressure laminate (HPL) surface finish.

3. The table’s high-pressure laminate worksurfaces shall be 1-3/16” nominal finished thickness and feature balanced construction to prevent bowing and warping, with 0.028 inch thick high-pressure laminate on the top surface and a 0.048 inch thick resin backer on the bottom. The laminate backer shall be permanently attached and reinforced under pressure to the wood core

4. The table’s 1/2” thick plastic edgeband applied to the entire perimeter of the worksurface to prevent any outgassing from exposed particle board. The edgeband shall be pinned in place where the ends meet to ensure a durable and tight seam.

5. The table shall have radiused corners at least 3”R.

6.

The table shall have a single x-base with top mounting bracket of aluminum with a low-profile to maximize usable kneespace, a steel tie rod with threaded ends shall hold the top mounting bracket to the foot. The steel upright tube shall be at least 2-1/4” diameter and 12 ga. (.108”) thick, with four aluminum feet for a lightweight and durable base.

7.

The table shall have adjustable levelers on each aluminum leg for installation on uneven floors. Levelers shall be constructed of steel threaded insert with an overmolded nylon foot.

8. The table shall have a cylindrical steel column and base with feet.

9. The table shall have a painted column and base.10. The table shall be field assembled with common tools.

11.

The table’s painted surfaces shall be electrostatically-applied, baked-on epoxy-polyester hybrid coat paint for optimal corrosion, stain, abrasion and scratch resistance. Specular gloss level of exterior painted surfaces as specified in ASTM D523-08 (at 60º) shall be controlled at 40% +/- 5% (this is in the semi-gloss range).


12. Size: Diameter 42” x Height 28.5”, Thick 1-1/8” (1/2” thick plastic edge with rounded profile)

Accessories Required:13. None.Optional Accessories:14. None.Basis Of Design-Product/Manufacturers:

REQUIREMENTS CHECKLIST #8STEELCASE, 8500, Series Bid Form 2 - Revised, Item 30: Dining Table (Low)






[Yes / No]


[Yes / No]

The unit shall be designed to be used as a Dining Table with the following features :

1. The table shall have a wood core constructed of at least 1-1/8”, 1-M-3 grade particleboard of at least 45 lb/cu in. density.

2. The table shall have a high-pressure laminate (HPL) surface finish.

3. The table’s high-pressure laminate worksurfaces shall be 1-3/16” nominal finished thickness and feature balanced construction to prevent bowing and warping, with 0.028 inch thick high-pressure laminate on the top surface and a 0.048 inch thick resin backer on the bottom. The laminate backer shall be permanently attached and reinforced under pressure to the wood core

4. The table shall have a 1/2” thick plastic edgeband applied to the entire perimeter of the worksurface to prevent any outgassing from exposed particle board. The edgeband shall be pinned in place where the ends meet to ensure a durable and tight seam.

5. The table shall have radiused corners at least 3”R.

6.

The table shall have a single x-base with top mounting bracket of aluminum with a low-profile to maximize usable kneespace, a steel tie rod with threaded ends shall hold the top mounting bracket to the foot. The steel upright tube shall be at least 2-1/4” diameter and 12 ga. (.108”) thick, with four aluminum feet for a lightweight and durable base.

7.The table shall have adjustable levelers on each aluminum leg for installation on uneven floors. Levelers shall be constructed of steel threaded insert with an overmolded nylon foot.

8. The table shall have a cylindrical steel column and base with feet.

9. The table shall have a painted column and base.

10. The table shall be field assembled with common tools.

11.

The table’s painted surfaces shall be electrostatically-applied, baked-on epoxy-polyester hybrid coat paint for optimal corrosion, stain, abrasion and scratch resistance. Specular gloss level of exterior painted surfaces as specified in ASTM D523-08 (at 60º) shall be controlled at 40% +/- 5% (this is in the semi-gloss range).


12.

Size: 29 each: Width 35” x Depth 35” x Height 28.5”, Thick 1-1/8” (1/2” thick plastic edge with rounded profile)

7 each: Width 25” x Depth 35” x Height 28.5”, Thick 1-1/8” (1/2” thick plastic edge with rounded profile)

REQUIREMENTS CHECKLIST #9STEELCASE, SIENTO, Bid Form 2 - Revised, Item 31: Executive Chair

The Executive chair will be used in a private office setting.






The unit shall be designed to be used as a High-Back Executive Chair with the following features :

1. The chair shall have overall dimensions that must not exceed 27” in order to accommodate smaller work stations and conference room applications.

2. The chair shall have steel construction, feature torsion spring tilt (with adjustment for tension) and locking feature for backlock.

3. The chair shall have an upright back lock which allows users to set the back rest upright or allow for full recline.

4. The chair must have controls that are visible and easy to reach from a seated position on the right side of the chair.

5.The chair must have all adjustments made without the use of tools and no regular maintenance should be required. The chair shall have a significant tilt tension range to accommodate the 5th percentile female and 95th percentile male population.

6. The chair shall have tension controls located on the side of the chair for easy and intuitive adjustment.

7. The chair shall have tilt tension control of no more than 10 full revolutions to travel through full tension range.

8. The chair shall have a synchro-tilt mechanism that allows the back and seat to tilt at a 2:1 ratio relative to each other.

9. The chair shall have a minimum recline range of 99.6º to 113.8º.

10. The chair shall have no hard or exposed parts which might damage surrounding furniture.

11. The chair shall have a seat and backrest that freely swivel 360º on the base.

12.The chair shall have a four-bar link assembly riveted together with bearings at each pivot point and springs to keep the seat back in the default position when not in use.

13.The chair shall have a backrest which will flex with the user and fully support different areas of the back and the width must be a minimum of 21” at the narrowest point.

14.

The chair backrest assembly shall include the following components: 14.1 Back link upper assembly – steel wire with steel

brackets welded together14.2 Back link lower assembly – steel wire with steel

brackets welded together14.3 Back attachment assembly – steel tube with steel

brackets welded together14.4 Outer link – steel parts14.5 Polymer bearings14.6 Extension springs

15.The chair backrest shall have a high-back upper brace of ½” thick plywood attached to the back link upper weldment with screws.

16.The chair backrest shall have inner and outer belts of polypropylene parts which prevent pinch point at seat back hinge.

17. The chair hammock assembly shall be fabric stretched over and hooked onto the frame mechanism.

PRODUCT SUBSTITUTION REQUEST FORM (Revised)Must be submitted if Substitution Quoted

REQUESTED SUBSTITUTION

Checklist#

Line Item

#Mfr.

Catalog Number

Mfr.Model

NumberDescription

Size Dimensions

(Length, Width, Height)

WeightCustomer’s

Own Materials

Finish Options

*print and use additional pages as necessary


REQUIRED DOCUMENTATION AND SUBMITTALS

All of the specific documentation listed below is required to be submitted with the Exhibit A Revised – Bid Response Packet in order for a bid to be deemed complete. Bidders shall submit all documentation, in the order listed below and clearly label each section with the appropriate title (i.e. Table of Contents, Letter of Transmittal, Key Personnel, etc.).

1. Table of Contents: Bid responses shall include a table of contents listing the individual sections of the quotation/proposal and their corresponding page numbers. Tabs should separate each of the individual sections.

2. Letter of Transmittal: Bid responses shall include a description of Bidder’s capabilities and approach in providing its goods and/or services to the County, and provide a brief synopsis of the highlights of the Proposal and overall benefits of the Proposal to the County. This synopsis should not exceed three (3) pages in length and should be easily understood.

3. Key Personnel: Bid responses shall include a complete list of all key personnel associated with the RFQ. This list must include all key personnel who will provide services/training to County staff and all key personnel who will provide maintenance and support services. For each person on the list, the following information shall be included:

(a) The person’s relationship with Bidder, including job title and years of employment with

Bidder (b) The role that the person will play in connection with the RFQ(c) Address, telephone, fax numbers, and e-mail address(d) Person’s educational background (optional)(e) Person’s relevant experience, certifications, and/or merits (optional)

4. Description of the Proposed Equipment/System: Bid response shall include a description of the proposed furniture, as it will be finally configured during the term of the contract. The description shall specify how the proposed furniture will meet or furniture would have over other possible furniture. The description shall include any disadvantages or limitations that the County should be aware of in evaluating the Quotation. Finally, the description shall describe all product warranties provided by Bidder.

5. Description of the Proposed Services: Bid response shall include a description of the terms and conditions of services to be provided during the contract term including response times. The description must: (1) specify how the services in the bid response will meet or exceed the requirements of the County; (2) explain any special resources, procedures or approaches that make the services of Bidder particularly advantageous to the County; and (3) identify any limitations or restrictions of Bidder in providing the services that the County should be aware of in evaluating its Response to this RFQ.

6. References:

(a) Bidders must use the templates on pages 15 -16 of this Exhibit A – Bid Response Packet to provide references.

(b) Bidders are to provide a list of five current and three five clients. References must be satisfactory as deemed solely by County. References should have similar scope, volume and requirements to those outlined in these specifications, terms and conditions.

Bidders must verify the contact information for all references provided is current and valid.

Bidders are strongly encouraged to notify all references that the County may be contacting them to obtain a reference.

(c) The County may contact some or all of the references provided in order to determine Bidder’s performance record on work similar to that described in this request. The


County reserves the right to contact references other than those provided in the Response and to use the information gained from them in the evaluation process.

7. Exceptions, Clarifications, Amendments:

(a) This shall include clarifications, exceptions and amendments, if any, to the RFQ and associated Bid Documents, and shall be submitted with your bid response using the template on page 17 of this Exhibit A – Bid Response Packet.

(b) THE COUNTY IS UNDER NO OBLIGATION TO ACCEPT ANY EXCEPTIONS, AND SUCH EXCEPTIONS MAY BE A BASIS FOR BID DISQUALIFICATION.


CURRENT REFERENCES

Bidder Name:

Company Name: Contact Person: Address: Telephone Number: City, State, Zip: E-mail Address: Services Provided / Date(s) of Service:






FORMER REFERENCES

Bidder Name:







EXCEPTIONS, CLARIFICATIONS, AMENDMENTS

Bidder Name:

List below requests for clarifications, exceptions and amendments, if any, to the RFQ and associated Bid Documents, and submit with your bid response.

The County is under no obligation to accept any exceptions and such exceptions may be a basis for bid disqualification.

Reference to: DescriptionPage No. Section Item No.

p. 23D 1.c. Vendor takes exception to…

*Print additional pages as necessary

Exhibit A – RFQ No. 901032Page 52 of 52

RFQ No. 901032

EXHIBIT CVENDOR LIST

Below is the Vendor Bid List for this project consisting of vendors who have responded to RFI No. 901032 and/or been issued a copy of this RFQ. This Vendor Bid List is being provided for informational purposes to assist bidders in making contact with other businesses as needed to develop local small and emerging business subcontracting relationships to meet the requirements of the Small Local Emerging Business (SLEB) Program.

Vendors who attended the Networking/Bidders Conferences have been added to the Vendor Bid List. Please see the RFQ sections entitled ‘Calendar of Events’ and ‘Networking/Bidders Conferences’ for additional information. The Networking/Bidders Conferences scheduled for all current projects are posted on the GSA Calendar of Events website at http://www.acgov.org/calendar_app/DisplayListServlet?site=Internet&ag=GSA&ty=PUR. This RFQ Addendum is being issued to all vendors on the Vendor Bid List; the following revised vendor list includes contact information for each vendor attendee at the Networking/Bidders Conferences.

RFI No. 901032 - Highland Hospital Acute Tower Replacement (ATR) Project (Phase 1): Clinical Furniture

Business Name Contact Name Contact Phone Address City Stat

e Email

AA Office Equipment Co. Lyle Erickson 510-782-6110 2140 American Avenue CA [email protected] Office Group Dennis Jackson 408-890-9823 931 Cadillac Court Milpitas CA [email protected] Product & Seating Ted Chow 925-736-6176 1611 San Pablo Avenue, #10D Berkeley CA [email protected] Project Management & Installation Paul Olney 510-673-8239 38507 Cherry Street, Suite C Newark CA

HaworthEden M. Fardanesh 415-490-2847 555 Mission Street San Francisco CA [email protected]

Herman Miller Susan Casper 415-433-2900 23 Geary Street, Suite 900 San Francisco CA [email protected] Miller Terri Duddles 415-418-4295 23 Geary Street, Suite 900 San Francisco CA [email protected] Workspace Sergio Prieto 408-351-7105 44921 Industrial Drive Fremont CA [email protected]

Keller GroupAlexandria Alvarado 916-231-9229 3041 65th Street, Suite 3 Sacramento CA [email protected]

Knoll Wendy Siegel 415-623-3425 317 Montgomery Street San Francisco CA [email protected] International Ted Flores 925-743-9988 1330 Bellevue Street Green Bay WI [email protected] Contract Group Dwight A. Jackson 925-201-5947 4900 Hopyard Rd. Suite 120 Pleasanton CA [email protected] Contract Group John Rudersmith 510-857-2087 4900 Hopyard Rd. Suite 120 Pleasanton CA [email protected] Robin Goldhawk 925-785-7870 [email protected] Relief Brian Vest 510-383-1190 516 McCormick Street San Leandro CA [email protected] Workplace Terry de la Cuesta 408-719-3316 1057 Montague Expressway Milpitas CA [email protected] Interiors Loretta Adema 925-734-3606 4733 Chabot Drive, Suite 201 Pleasanton CA [email protected] Interiors Dave McCoy 916-201-9446 4733 Chabot Drive, Suite 201 Pleasanton CA [email protected] Interiors Julie Hess 925-734-3614 4733 Chabot Drive, Suite 201 Pleasanton CA [email protected]

Pivot InteriorsBhawana Rajbhandary 925-734-3608 4733 Chabot Drive, Suite 201 Pleasanton CA [email protected]

Premier Ergonomic Services Fred Harden 510-585-3746 6978 Sierra Court Dublin CA [email protected] to Work Ana Recinos 510-336-1203 3339 Herrier Street Oakland CA [email protected] & Space Inc. Carla Hansmeyer 800-766-7612 500 Bolder Court, Suite B Pleasanton CA [email protected] Enterprise Ida Marmon 510-562-0554 289 Cherrywood Ave San Leandro CA [email protected] Solutions Anthony Amaya 510-475-2023 31101 Wiegman Road Hayward CA [email protected] Something Back Sherry Kennedy 510-635-5500 7730 Pardee Lane Oakland CA [email protected]

http://www.acgov.org/calendar_app/DisplayListServlet?site=Internet&ag=GSA&ty=PUR

EXHIBIT DFloor Plan Level 5 - Infusion Area