9351 acem2012 prospectus - conference design · photographic acknowledgments: leigh carmichael...
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The Hotel Grand Chancellor, Hobart
Monday 19 – Thursday 22 November 2012
Sunday 18 November - Welcome Reception and optional workshops
T H E A R T A N D S C I E N C E
O F E M E R G E N C Y M E D I C I N E
A U S T R A L A S I A N C O L L E G E
F O R E M E R G E N C Y M E D I C I N E
ANNUAL SCIENTIFIC MEETING
AC EM
AUSTRALA
SA
IN C
OLLEGE FOR EMER
GE
NC
Y M
EDICINE
www.cdesign.com.au/acem2012
PARTNERSHIP & EXHIBITION PROSPECTUS
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Photographic Acknowledgments: Leigh Carmichael Cover: Snake Sidney Nolan (1970-1972)
Tourism Tasmania.© Glenn Gibson
As convenor of the Australasian College for Emergency
Medicine’s 2012 Annual Scientific Meeting, I’d like to
invite you and your organisation to partner with us as
we explore the Art and Science of Emergency Medicine
from 19 – 22 November 2012.
Over 600 delegates will be attending what is now the
premier annual meeting of emergency physicians in the
southern hemisphere.
To be held at the Hotel Grand Chancellor on Hobart’s
iconic waterfront and linking with the newly established
Museum of Old and New Art (MONA), the Annual
Scientific Meeting will offer partners and exhibitors
a range of opportunities, including trade exhibition
booths, event partnership and brand display.
I look forward to your involvement in what promises
to be a unique meeting.
A/Prof Geoff CouserACEM 2012 Committee Convenor
OVERVIEW OF ACEM
The Australasian College for Emergency Medicine
(ACEM) is an incorporated educational institution whose
prime objective is the training and examination of
specialist emergency physicians for Australia and New
Zealand and the ongoing Maintenance of Professional
Standards of the Fellows.
ACEM has a vital interest in the quality of emergency
medical care provided to the community and therefore
has a wide range of subsidiary objectives relating to
emergency department accreditation, policies and
standards for the emergency medical system, teaching
and research, publication, and those aspects of the
medico-political framework that have a direct impact on
health outcomes for emergency patients.
Support of the meeting and exhibition will provide your
organisation with a number of key benefits.
• Exposure to a qualified, relevant and influential
audience before, during and after the event.
• Networking opportunities during the meeting to
promote your organisation’s products and services
directly to key decision makers.
• Your organisation will be perceived to be a keen and
vital supporter of emergency medicine in Australia
and New Zealand.
• Supporters of the meeting will consolidate existing
industry relationships and develop new ones.
The ACEM ASM will attract the following delegates:
Emergency physicians
Registrars
Career medical officers
Nursing staff
Ambulance officers
Industry specialists
Emergency trainees
Emergency nurse practitioners
Medical students
Allied health practitioners
Rural and remote practitioners
Emergency registrars
Health administrators
Health policy makers
CONFERENCE SECRETARIAT
Conference Design Pty Ltd
228 Liverpool St
Hobart TAS 7000
W: www.cdesign.com.au
P: 03 6231 2999
F: 03 6231 1522
Invitation
PARTNERSHIP
OPPORTUNITIES
CONDITIONS
• All costs include GST and are in AUD
• A tax invoice will be sent on receipt of a booking form
• Finished art is to be supplied for all advertisements
• All signage should be pop-up banners unless
confirmed with the conference manager
• Satchel inserts other than brochures must be
approved by the conference manager
• Each company representative attending the ASM
must pre-register
• The delegate list will be provided in electronic and
hard copy with name, organisation and state
A variety of partnership packages are being offered.
We also invite any new proposals you may wish to put
forward; the Committee is happy to negotiate a package
that will be of maximum benefit to your organisation
and the meeting.
Please contact Penny Archer at Conference Design Pty
Ltd to discuss partnership and exhibition opportunities.
ALLOCATION OF PARTNERSHIP PACKAGES AND EXHIBITION SITES
Partnership packages will be allocated on receipt of a
signed booking form.
The Committee will allocate exhibtion site positions
after taking into account each organisation’s
involvement, the date of booking, preferences, proximity
to competitors and other relevant matters. The
committee reserves the right to alter the exhibition floor
plan.
PROGRAM OVERVIEW
Sunday 18 November
Pre-ASM workshops
Welcome Reception
Monday 19 November
Opening
Plenary and concurrent sessions
Tuesday 20 November
Plenary and concurrent sessions
ASM Dinner
Wednesday 21 November
Plenary and concurrent sessions
Visit to MONA
Thursday 22 November
Plenary and concurrent sessions
ASM close
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PARTNERSHIP
OPPORTUNITIES
COMPANY BRANDED INTERNET LOUNGE $16,500(exclusive)
The internet lounge has been allocated a 6m square space
(see the floor plan on page 5). The four-sided space will
have a header board on each side with your organisation
name and logo. The cost includes the barista, the coffee
machine and all consumables for supplying free coffee to
the delegates over four days. Three computer terminals
with wireless access will also be available.
This package is only available in conjunction with a booth
and you may wish to purchase one of the adjacent booths.
• Your organisation may provide its own branded
takeaway cups/serviettes etc
• Your organisation may supply a branded t-shirt for the
barista to wear
• Three computer terminals with the home page set
to your organisation’s website
• Delegates logging on via the wireless network may land
on your organisation’s home page
• Acknowledgment on the ASM website
COMPANY BRANDED NETWORKING LOUNGE $12,500(exclusive)The Networking Lounge has been allocated a 6m square
space (see the floor plan on page 5). The four-sided space
will have a header board on each side with your
organisation name and logo. The cost includes a barista,
coffee machine and all consumables for supplying free
coffee to the delegates over four days. Ottomans and
coffee tables will be supplied.
This package is only available in conjunction with a booth
and you may wish to purchase one of the adjacent booths.
• Prominent signage (supplied by your organisation)
displayed in the lounge area
• Opportunity for one promotional item (supplied by your
organisation) to be distributed in the area
• Your organisation may provide its own branded
takeaway cups/serviettes etc
• Your organisation may supply a branded t-shirt for the
barista to wear
• Acknowledgment in the Registration Brochure
• Acknowledgment in the Program Book
• Acknowledgment on the ASM website
ASM PARTNER $16,500
• Two pop-up banners displayed at the exhibition
entrance
• Two full registrations including social functions
• Two additional ASM dinner tickets
• Two exhibitor registrations including day catering
and the welcome reception
• Two exhibition booths in a preferred position (subject
to the date of booking)
• Partnership acknowledged in the Registration Brochure
• Partnership acknowledged in the Program Book
• Partnership acknowledged on the ASM website
• Electronic and hard copy of the delegate list with
name, organisation and state
Choose one of the following opportunities (subject to availability)
Breakfast symposium - opportunity to host a breakfast
symposium on either Monday, Tuesday, Wednesday or
Thursday. This opportunity includes venue hire and
basic audiovisual; all catering and additional audiovisual
will be at your organisation’s expense.
Hospitality suite and cocktails – opportunity to host a
hospitality suite and cocktails on either Monday,
Tuesday or Wednesday. This opportunity includes venue
hire and basic audiovisual; all catering and additional
audiovisual will be at your organisation’s expense.
Princes Wharf #1Photographic Acknowledgement: Andrew Manners
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ASM DINNER $8,500(exclusive)
Tuesday 20 November 1900
The Dinner is always a highlight of the ASM and this
year will be no exception. The venue is the City Hall
which is directly opposite the Hotel Grand Chancellor,
the meeting venue. Well known chef, Waji Spiby will be
offering Tasmanian produce which will be accompanied
by Tasmanian wines. Whilst we do not want to give away
any secrets a fun night of entertainment will be on offer.
• Acknowledgement at the ASM Dinner
• Prominent signage (supplied by your organisation)
during the dinner
• Two complimentary tickets to the dinner
• Opportunity for one promotional item (supplied by
your organisation) to be placed at each table setting
• Acknowledgment in the Registration Brochure
• Acknowledgment in the Program Book
• Acknowledgment on the ASM website
Please note that some of the packages are not code compliant for Medicines Australia members.
MONA VISIT $12,500(exclusive)
Wednesday 21 November
Our vibrant arts scene has enjoyed some exciting recent
developments. The opening of the Museum of Old and
New Art (MONA) has created such a stir that already it
has exceeded visitor number expectations since opening
in early 2011 and is the nation’s largest private art
collection. The Tasmanian ACEM Organising Committee
are encouraging delegates to participate in a visit to
MONA on Wednesday following the close of sessions.
Transport will be provided by coach from The Hotel
Grand Chancellor. ASM delegates will have exclusive
access to MONA and there will be plenty of time to
wander the Museum and its surrounds. Return
transport will be by ferry following substantial finger
food and drinks in The Void and The Nolan Galleries.
• Acknowledgement at the MONA visit
• Two complimentary tickets to participate in the visit
Museum of Old and New Art (MONA), winner of the national New Tourism Development category 2012
www.cdesign.com.au/acem2012
HobartPhotographic Acknowledgement: Andrew Manners
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PARTNERSHIP
OPPORTUNITIES
MOBILE WEBSITE $5,500
The 2012 conference will have a website for mobile
devices to engage delegates in the lead up to, and
during, the conference. The mobile site will be branded
with your logo on each page ensuring maximum
exposure for your organisation before, during and after
the conference.
HAPPY HOUR $4,400(two opportunities)
Monday 19 November & Tuesday 20 November
Drinks and nibbles will be served in the Exhibition Area
at the close of sessions on Monday and Tuesday
evenings for one hour.
• Opportunity for organisation representative to briefly
address guests at the happy hour (2 minutes)
• Acknowledgment in the Registration Brochure
• Acknowledgment in the Program Book
• Acknowledgment on the ASM website
LIVE PRESENTATION $3,000(four opportunities)
Opportunity for a 20 minute live presentation on stage
during lunch time in the exhibition area on either
Monday, Tuesday, Wednesday or Thursday.
• Prominent signage (supplied by your organisation)
displayed during the presentation
• Opportunity for one promotional item (supplied by
your organisation) to be distributed at the
presentation
• Acknowledgment in the Registration Brochure
• Acknowledgment in the Program Book
• Acknowledgment on the ASM website
BREAKFAST SYMPOSIUM $5,500
(subject to availabil i ty)
Opportunity to host a breakfast symposium on either
Monday, Tuesday, Wednesday or Thursday. Venue hire
and basic audiovisual included (all catering and
additional audiovisual will be at your organisation’s
expense).
• Opportunity for organisation representative to briefly
address guests at the breakfast (2 minutes)
• Prominent signage (supplied by your organisation)
displayed at the breakfast
• Opportunity for one promotional item (supplied by
your organisation) to be distributed at the breakfast
• Acknowledgment in the Registration Brochure
• Acknowledgment in the Program Book
• Acknowledgment on the ASM website
HOSPITALITY SUITE $5,500 (three opportunit ies – subject to availabil i ty – ASM Partner‘s are given preference on this package)
The opportunity to host a hospitality suite on Monday,
Tuesday or Wednesday evening at the close of sessions.
Harbour View Two has amazing views overlooking the
Hobart waterfront and will accommodate up to 50
guests for cocktails. Room hire and basic audio visual
are included. All catering and additional audio visual
will be your organisation’s responsibility. Conference
Design will assist you in the organisation of this event.
• Prominent signage (supplied by your organisation)
displayed in the suite
• Acknowledgment in the Registration Brochure
• Acknowledgment in the Program Book
• Acknowledgment on the ASM website
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FEDERATION BALLROOM
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Networking
Cate
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Catering
Entrance Entrance
Sponsor’s DirectoryCatering
Cate
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Lounge
Internet
6m
6m
6m
6m
Lounge
TABLE DISPLAY $2,750This will be located in the exhibition area.
• Trestle table with table cloth
• Two chairs
• One poster board
• One power outlet
• Your organisation, trade display location, contact
details and 80 word promotional paragraph listed in
the Exhibitor Passport
• Your organisation listed on the ASM website on the
Partners and Exhibitors page
• One exhibitor registration including day catering
and the welcome reception
• Delegate list at the time of the ASM (name,
organisation, state)
• Spaces 25-33 have been allocated for trade displays
EXHIBITORS’ INFORMATION
Please check the ‘Partners & Exhibitors’ section on the
website for important details, including:
• List of confirmed exhibitors
• Current booth and trade display allocations
• Bump-in times
• Bump-out times
• Delivery labels
• Registration form for staff members
• Contact details of the booth builder
• Contact details for additional display equipment
• Floor plan
• Deadlines for supply of logos, organisation profiles
and advertising material
Value add your presence
by becoming a partner
EXHIBITION BOOTH SITES $4,400EXHIBITION SITE ONLY $4,000
As an exhibitor, you will have the opportunity to meet
with delegates, speakers and guests at morning and
afternoon teas, lunch and at the Welcome Reception.
Each exhibition booth site includes:
• Area measuring 3-metres wide x 3-metres deep x
2.5m high
• Booth structure with side walls and back wall
• Header board with your organisation name
(maximum of 30 characters)
• Trestle table with table cloth
• Two chairs
• Two spotlights
• One power outlet
• The exhibition area is carpeted
• Your organisation, booth location, contact details
and 80 word promotional paragraph listed in the
Exhibitor Passport
• Your organisation listed on the ASM website on the
Partners and Exhibitors page
• One exhibitor registration including day catering and
the welcome reception
• Delegate list at the time of the ASM (name,
organisation, state)
PROVISIONAL FLOOR PLAN
EXHIBITION
OPPORTUNITIES
Tasman BridgePhotographic Acknowledgement: Andrew Manners
Australasian College for Emergency MedicineAnnual Scientific Meeting
19 – 22 November 2012PARTNERSHIP AND EXHIBITION BOOKING FORM
A PDF tax invoice will be sent on receipt of a completed booking form.
Payment Summary
Partnership Total: $ _____________________
Exhibition Total: $ _____________________
Total: $ _____________________
Payment Terms
A payment of 50% of the partnership package and/or
exhibition fee must accompany your completed booking
form. The balance is to be paid four months prior to the
Conference.
Cancellation Policy
A cancellation fee of 30% will be applicable for any
sponsorship package or exhibition booking cancelled up
to six months prior to the Conference. No refund will
apply after this date.
Payment Options
❏ Cheque (made payable to Conference Design –
ACEM 2012)
❏ Credit Card
Card Type: ❏ Visa ❏ MasterCard ❏ Amex
Card Holder: ___________________________________
Card Number: _________________________________
Expiry Date: ___________________________________
Signature: _____________________________________
❏ EFT
Date: _________________ Reference:_______________
BSB: 017 324
Account #: 1085 82575
Account Name: Conference Design
Bank: ANZ, Sandy Bay Branch
Swift Code: ANZBAU3M
Please send a copy of the remittance form or advise
Conference Design by email when your electronic
transfer has taken place.
This form is to register your organisation partnership
and exhibition participation at the conference. We will
send information to register your representatives.
Conference SecretariatConference Design Pty Ltd
228 Liverpool Street Hobart TAS 7000
W: www.cdesign.com.au
P: 03 6231 2999
F: 03 6231 1522
Company Name: _______________________________
Contact Name: _________________________________
Postal Address: ________________________________
Suburb/Town/City: ______________________________
State: _____________________ Postcode: ___________
Telephone: ____________________________________
Mobile: _______________________________________
Facsimile: _____________________________________
Email: ________________________________________
Partnership
Option: _______________________________________
Investment: ___________________________________
Comments: ____________________________________
ExhibitionNumber of sites/booths required: _________________
Preference 1: __________________________________
Preference 2: __________________________________
Preference 3: __________________________________
Not located next to: _____________________________
Do you require a: ❏ Booth structure
❏ Site only for a custom display
❏ Trade display
Each exhibition booth includes a trestle table, table
cloth, 2 x spotlights, 1 x 4 amp power socket, 2 x chairs.
Each trade display includes a trestle table, table cloth,
1 x 4 amp power socket, 2 x chairs, 1 x poster board.
Header Board Wording for header board (max. of 30 characters):
______________________________________________
______________________________________________
DescriptionFor planning purposes, please give a brief description of
any large, high or unusual equipment you will be
displaying in your booth:
______________________________________________
______________________________________________
Authorised
Signed: _______________________________________
Name: ________________________________________
Date: _________________________________________
Tax Invoice
Conference Design Pty Ltd
ABN 72 050 482 507