a. capital planning and prioritisation · process map process description this process represents...

Process Map

Overview AA. Capital Planning and Prioritisation

N/A N/A

Process DescriptionThis process represents the Planning and Prioritisation area within the Strategic Asset Management Framework.

Each chevron represents a block in the SAMF diagram above. Blocks underneath the chevrons are sub-processes within the main process in the area.

Framework Mapping(Star indicates process location)

Process Name: Process Code:SAMF Area:

Sub-Process Name: Sub-Process Code:

Process Step

Process End

Linked Process

Communication

Rule

Information or Template

Decision

Multiple Concurrent Process Steps

Maintenance Management Plan

Determine Maintenance

Demand

Asset Retirement Plan

Capital Expansion and Improvement

Plan

Assess and update backlog in

response to budget allocation

Identify Assets for retirement

Consult with stakeholders to

determine capital requirements

Prioritise Maintenance works

against budget allocation

Seek approval to retire Assets

Perform Feasibility Assessment and define Business

Case

Deliver maintenance program and account

for maintenance revenue

Manage retirement process

Prioritise projects and seek funding

approval

Monitor and review performance

Enter delivery phase and account for capital revenue

Account for retirement revenue



Compliance and Governance

Capital Planning and Prioritisation

LegendProcess Start

AALong-term Conceptual Asset

Management Plan

AA-010Long-term Conceptual

Plan

ABMedium-term Programme

Level Asset Management Plan

AB-010Medium-term

Programme Level Plan

ACShort-term Project Level Asset

Management Plan

AC-010Short-term Project

Level Plan

Process Map

Process DescriptionThis process relates to the development of new concepts, as well as the review of existing concepts. It should be conducted in 3- to 5-year intervals. Generally, the timeframe of the concepts identified should be such that the expected starting date is around 20 years from the current date. Consultation with external stakeholders is important.

Concepts should be identified in alignment with the strategic direction of the University. No financial information is recorded for concepts due to the low level of forecasting reliability.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

NO

YES

Ext

erna

l Sta

keho

lder

sO

wne

r / P

lann

er /

F&S

App

rove

r

Generation of projected needs

Perform current- and desired-state

analysis

Develop an initial concept Feasibility

paper

Update long term conceptual AMP

Perform strategic Assessment

3-5 Yearly review

Review concepts for approval to include

on Long-term Conceptual Plan

Approval to include on plan?

Start

DB-010 Medium-term


Macro economic, external stakeholders input.

Long-term Conceptual Plan

Feasibility Assessment

Long-term Conceptual Plan AA-010A. Capital Planning and Prioritisation

N/A N/AProcess Name: Process Code:SAMF Area:


Process Map

Process DescriptionThis process relates to the refinement of existing concepts as well as the identification of new programmes of work. The process should be conducted annually. The timeframe of the identified programmes should be such that the expected starting date is around 10 years from the current date. Consultation with internal stakeholders is important at this level.

Programmes should be identified in alignment with the strategic direction of the University. Financial information could be recorded at this stage, but would rely heavily on estimates.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

Ow

ner /

Pla

nner

App

rove

rIn

tern

al S

take

hold

ers

Perform Needs Assessment

Generate list of Programmes /

Initiatives / Portfolios

Rate and prioritise list of Programmes

Approve Medium-term Programme

Level Plan

Create Final Medium-term


Annual Review

DC-010 Short-term Project Level Plan

DA-010 Long-term Conceptual Plan

RULE: Long Term University Plan approved

Information: Needs Assessment

Information: Risk & Prioristisation Tool

Medium-term Programme Level Plan AB-010A. Capital Planning and Prioritisation



Process Map

Process DescriptionThis process relates to the refinement of existing programmes as well as the identification of new projects. The process should be conducted annually. The timeframe of the projects identified should be such that the expected starting date is less than 5 years from the current date. Both internal and external stakeholders are important. Detailed financial planning and prioritisation activities are conducted.

Projects should be identified and reviewed in alignment with the strategic direction of the University. Detailed financial information should be recorded if required.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

Ow

ner /

Pla

nner

App

rove

r

Complete Conceptual Feasibility

AssessmentUpdate Short-term Project Level Plan

Review Existing Programme Plan

Receive approved ad hoc Requests

Perform Gap Analysis

Approve Short-term Project Level Plan

Move to Detailed Planning if applicable

Annual Review Process

Medium-term Programme Level Plan

Stop

Short-Term Plan to be reviewed to ensure alignment with Mid-Term Plan. This review cycle should be completed every 12

months

These steps to occur concurrently

Business Case Short-term Project Level Plan

Information: Approved Ad Hoc Project Requests

Information: Long Term Plan satisfied

Short-term Project Level Plan AC-010A. Capital Planning and Prioritisation



Process Map

Process DescriptionThis process represents the Capital Expansion and Improvement area within the Strategic Asset Management Framework.



Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

BAConsult with Stakeholders

to Determine Capital Requirements

BA-010Capital Requirements

Analysis

BBPerform Feasibility

Assessment and develop Business Case

BB-010Feasibility Assessment

& Business Case Development

BCPrioritise projects and seek funding approval

BC-010Review and

prioritisation of submitted cases

BC-020Capital Funding Review process

BDEnter delivery phase and

account for capital revenue

BD-010Project Definition

BD-020Project Delivery

BD-030Capital Expenditure

Control

BEMonitor and review

performance

BE-010Performance

Management and Review

Overview BB. Capital Expansion and Improvement



Process Map

Process DescriptionThis process involves the creation / collection of projects from the various stakeholders within the University.

After projects have been identified through communication with Faculty and Service Heads, a small area of the Business Case template is populated with the project details.

If required, the detailed Business Case phase is entered, otherwise the project could be rejected or delivered straight away, depending on the outcome of the Assessment.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess StartNO

YES

YES

YES

NO

NO

NO

YES

Pla

nnin

g M

anag

er

App

rove

rFa

culty

/ S

ervi

ce H

ead

Conduct meeting to determine

capital expansion requirements

Complete required section

of Business Case

Review for high level Feasibility and service delivery requirements

Receive rejected Business Case

Arrange periodic planning meeting

with Faculty / Service Head

Issue Updated Business Case

Identify and document capital

requirenments

Commit funding for detailed

Business Case development

Receive short-form Business

Case

Record Rejection in Asset

Management Plan (AMP)

Record status in Asset

Management plan

Approve project for capital

funding review phase

Receive approved Business Case

template and submit for prioritisation

Record Statusin Asset

Management Plan

Is High Level Feasibility satisfied?

Are high-level strategic requirements met?

Does ad-hoc request for capital expansion exist?

Is a detailed Feasibility Assessment and

Business Case required?

Start

AB-010 Feasibility Assessment & Business Case

Development

AC-010 Review and prioritisation

of submitted cases

Template: Business

Case

Information: Service Level

Capital Requirements

Template:Business Case

Asset Management

Plan

Asset Management

Plan

Information: Strategic

Requirements Criteria

Template: Business Case

Asset Management

Plan

Process Name:SAMF Area:

Sub-Process Name:Consult with Stakeholders to Determine Capital Requirements BAB. Capital Expansion and Improvement

Capital Requirements Analysis BA-010Process Code:Sub-Process Code:

Process Map

Process DescriptionIf a project requires a detailed Feasibility Assessment and Business Case, this process is followed. It is possible for some projects to bypass this sub-process.

A Feasibility Assessment is performed. If a project is considered feasible, the detailed Business Case is then written.

Following processes are the prioritisation and approval of funding of submitted Business cases.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

Ser

vice

/ Fa

culty

Hea

dD

eleg

ated

Res

ourc

eA

ppro

ver

Pla

nnin

g M

anag

er

Review Service Level Requirements

Terminate project and reflect in AMP

Review Approved Feasibility

Assessment

Plan and resource Feasibility

Assessment

Conduct Feasibility Assessment

Prepare Feasibility Assessment

Template

Review Feasibility Assessment

Receive rejected Feasibility

Assessment

Review Business Case Template

approved for Feasibility

Assessment

Write detailed Business Case

Submit Business Case for prioritisation

Combine Justification with Feasibility Assessment

Plan and resource Business Case development

Review Business Case for approval

Is the project feasible?

Business Case Approved?

BA-010 Capital Requirements

Analysis

BC-010 Review and prioritisation of

submitted cases

Asset Management

Plan

Template:Feasibility Assessment


Template:Feasibility

Assessment

Template: Business

Case

Template: Feasibility

Assessment

Template: Business

Case

YES

NO

NO

YES

Perform Feasibility Assessment & develop Business Case BBB. Capital Expansion and Improvement

Feasibility Assessment & Business Case Development BB-010Process Name: Process Code:SAMF Area:


Process Map

Process DescriptionThis process deals with prioritising submitted Business cases and submitting for funding approval.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

Del

egat

ed A

utho

rity

Res

ourc

e

Business Case

received

Prioritise Proposed Capital Expansion or Improvement Projects

Update Asset Management Plan (AMP) with status

Confirm funding and cash flow requirements

Submit for Capital Funding Approval

BC-020 Capital Funding Review process

BB-010 Feasibility Assessment

& Business Case Development

BA-010 Capital

Requirements Analysis

Committees


Information: Prioritisation

Criteria

Asset Management

Plan

Prioritise projects and seek funding approval BCB. Capital Expansion and Improvement

Review and prioritisation of submitted cases BC-010Process Name: Process Code:SAMF Area:


Process Map

Process DescriptionThis is the approval process for submitted Business cases. Approved project proceed to the project delivery phase.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

NO

YES

Del

egat

ed A

utho

rity

Com

mitt

ees

Plan

ning

Man

ager

Receive capital funding request

Review submission and Approve or

Reject

Terminate project and reflect in AMP

Receive Approved Budget Request

Reflect project status in AMP

Is funding approved?

BC-010 Review and

prioritisation of submitted cases

BD-010 Project

Definition

Template: Business

Case

Asset Management

Plan

Asset Management

Plan

Information: Budgetary

Process Criteria

Prioritise projects and seek funding approval BCB. Capital Expansion and Improvement

Capital Funding Review process BC-020Process Name: Process Code:SAMF Area:


Process Map

Process DescriptionThis is the project definition phase of delivering the work.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

Del

egat

ed A

utho

rity

Dev

elop

men

t Man

ager

App

rove

rP

lann

ing

Man

ager

Commit Resources and establish accountability

Communicate plans with stakeholders

Review Planning Documentation and Proceed with Project

Delivery

Develop Detailed Planning Documentation

Review and approve planning documentation

Reflect Status in AMP

Plan and resource definition phase

BC-020 Capital Funding Review process

BD-020 Project Delivery

Information: Accountabilities

Asset Management

Plan

Information: Detailed Planning Documentation

Enter delivery phase and account for capital revenue BDB. Capital Expansion and Improvement

Project Definition BD-010Process Name: Process Code:SAMF Area:


Process Map

Process DescriptionThis is the project delivery phase of the project.

Capital expenditure review (Sub-process BD-030) is completed throughout the project delivery phase.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

YES

YES

Pro

ject

Man

ager

Del

egat

ed

Res

ourc

eA

ppro

ver

Fina

nce

Review established

delivery milestones

Review and communicate delegations

Perform delegated tasks

to achieve milestones

Authorise next delivery phase

Manage work

Reflect status in AMP

Capitalise completed

delivery

Reflect status in AMP

Approve delivery completion

status

Is milestone achieved?

Is the project finished?

BD-010 Project

Definition

BE-010 Performance Management

and Review

Information: Detailed Planning

Documentation

Asset Management

Plan

Information: Financial

Plan

Asset Management

Plan

+

Capital Expenditure Control Sub-Process

BD-030

NO

NO


Project Delivery BD-020Process Name: Process Code:SAMF Area:


Process Map

Process DescriptionThis is the capital expenditure review sub-process within the Project Delivery process, BD-020.

Financial information for the project is reviewed for exceptional variances and action taken to manage the budget. If a reforecast indicates that the financial outturn is expected to exceed the allocated funding, an exception report is distributed to the appropriate authority.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

Fina

nce

Del

egat

ed re

sour

ce

Manage budget and/or adjust

financial out-turn

Identify the cause of exceptional

variance

Identify and report exceptional variances

Highlight outturn in AMP and report to

Executive

Does out-turn exceed available resources?

Start

End

This process is a sub-process

Information: Financial Plan /

Exception Report

Information: Project

Financials Asset Management

Plan

Information: Exception

Report

NO

YES


Capital Expenditure Control BD-030Process Name: Process Code:SAMF Area:


Process Map

Process DescriptionThe process for monitoring and reviewing performance applies to the entire area of the SAMF and is a consistently applied conceptually throughout the execution of all stages.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

YESNO

Del

egat

ed re

sour

ceFi

nanc

e

Identify Performance Measures, Targets &

AccountabilitiesReview strategic

effectivenessMaintain financial

control

Track and record performance

Update AMP and Capitalise completed

project

Is delivery completed?Start

End

Information: Key Performance

Drivers and Metrics


Drivers and Metrics


Exception Reports

Information: Financial

Information

Asset Management

Plan

Monitor and review performance BEB. Capital Expansion and Improvement

Performance Management and Review BE-010Process Name: Process Code:SAMF Area:


Process Map

Process DescriptionThis process represents the Maintenance Management area within the Strategic Asset Management Framework.



Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

CADetermine Maintenance

Demand

CA-010Condition Monitoring

CA-020Strategic Maintenance

Review

CBPrioritise Maintenance Works against Budget

allocation

CB-010Determine

Maintenance Budget

CB-020Prioritise Maintenance

Projects against allocated funding

CCAssess and update

backlog in response to budget allocation

CC-010Information: Backlog Impact Assessment

CDDeliver Maintenance

Program and account for Maintenance Revenue

CD-010Develop proposed

Annual Maintenance Planning Program

CD-020Arrange provision of

Maintenance Services

CD-030Maintenance

Expenditure Control

CEMonitor and Review

Performance

CE-010Performance Management

Overview CC. Maintenance Management



Process Map

Process DescriptionThis is the process for performing condition monitoring activities.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

Orig

inat

orR

esou

rce

Review Condition Audit database to ensure

integrity of data

Review outcomes from previous works programs

Undertake Condition Audit for current year

Issue Condition Based Reports to Strategic Maintenance Review

Start

CA-020 Strategic

Maintenance Review

Information: Annual

Desktop Review

Information: 3 yearly

Condition Audit

Information: Condition

Based Reports

Determine Maintenance Demand CAC. Maintenance Management

Condition Monitoring CA-010Process Name: Process Code:SAMF Area:


Process Map

Process DescriptionThis is the process for performing strategic maintenance review and communicating with Finance.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

Orig

inat

orR

esou

rce

Receive Condition Based Reports

Determine Maintenance Requirements with

Condition Standards

Assign priority weighting to Condition Audit

requirements

Develop Annual Works Program based on funding allocation

Pass Total Volume of Maintenance to

FINANCE

Submit to Finance for Project Coding

Review Short and Mid-Term Plans and identify

'big ticket' items

Determine Breakdown or Unplanned Requirements

Determine Staffing Requiremetns

Determine Planned, Preventative and

Routine Requirements

Update Asset Management Plan

(AMP)

Issue Maintenance Business Case

Update Maintenance Backlog

CA-010 Condition Monitoring

CB-010 Determine

Maintenance Budget

Information: Issue Notice of Funding

Grant

Asset Management

Plan

Template: Business

Case

Financial Review

Determine Maintenance Demand CAC. Maintenance Management

Strategic Maintenance Review CA-020Process Name: Process Code:SAMF Area:


Process Map

Process DescriptionThis is the process for determining the allocated maintenance budget.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

Fina

nce

Receive report on current Maintenance

Requirements

Perform Variance Analysis

Apply Appropriate Funding Model

Determine funding allocation (Award)

Issue Notice of Award to relevant

DepartmentCB-020 Prioritise

Maintenance Projects against allocated funding

CA-020 Strategic

Maintenance Review

Information: Capital Replacement

Valuation Report

Information: Internal

Budgetary Constraints

Information: Total Maintenance Liability Business

Case

Information: Issue notice of funding grant

Prioritise Maintenance Works against Budget allocation CBC. Maintenance Management

Determine Maintenance Budget CB-010Process Name: Process Code:SAMF Area:


Process Map

Process DescriptionThis is the process for prioritising maintenance works against the allocated budget.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

Mai

nten

ance

Pla

nnin

g R

esou

rce

Fina

nce

Review Annual Maintenance Requirements against budget

allocation

Receive Notice of Award

Establish / Finalise Annual

Maintenance Works Program

Update backlog with un-allocated

projects

Allocate staffing costs

Allocate funding for compliance related

projects

Allcoate funding for unplanned

maintenance

Prioritise program maintenance work

Project codes allocated by

Finance

CB-010 Determine

Maintenance Budget

Information: Allocated Budget

CC-010 Information:

Backlog Impact

Assessment

Prioritise Maintenance Works against Budget allocation CBC. Maintenance Management

Prioritise Maintenance Projects against allocated funding CB-020Process Name: Process Code:SAMF Area:


Process Map

Process DescriptionThis is the process for performing the maintenance backlog impact Assessment.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

Mai

nten

ance

Res

ourc

eFi

nanc

e

Assess backlog with strategic point of view

Develop short report on backlog

Actively communicate with Finance on report

findings

Report to relevant stakeholders (ie.

TEFMA)

Receive Backlog Report

CB-020 Prioritise Maintenance

Projects against allocated funding

CD-010 Develop proposed


Information: Findings

Information: Findings

Information: Backlog Report




Assess and update backlog in response to budget allocation CCC. Maintenance Management

Information: Backlog Impact Assessment CC-010Process Name: Process Code:SAMF Area:


Process Map

Process DescriptionThis is the process for developing the proposed annual maintenance works program, based on the allocated funding..


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

Mai

nten

ance

Res

ourc

eFi

nanc

e

Receive allocation of codes

Devlop CFS based on expected delivery time

Distribute Cash Flow plan to Finance

Distribute Maintenance codes Receive Cash Flow Plan

CC-010 Backlog Impact

Assessment

CD-020 Arrange provision

of Maintenance Services

Information: Project Codes from Finance

Information: Cash Flow Plan



Deliver Maintenance Program and account for Maintenance Revenue CDC. Maintenance Management

Develop proposed Annual Maintenance Planning Program CD-010Process Name: Process Code:SAMF Area:


Process Map

Process DescriptionThis is the process for arranging provision of maintenance services.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

Mai

nten

ance

Res

ourc

e

Procurement of goods and services

Perform maintenance

activitiesCD-030

Maintenance Expenditure

Control

CD-010 Develop proposed



Arrange provision of Maintenance Services CD-020Process Name: Process Code:SAMF Area:


Process Map

Process DescriptionThis is the maintenance expenditure control procedure.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

Mai

nten

ance

Res

ourc

eFi

nanc

eC

ontro

lling

gro

up

TEAM level expenditure

reviewInvestigate major

variances

Manage issues and take action

Advise controlling group of

significant issues

Generate and distribute

Financial Reports

Receive notification of

significant issues

CD-020 Arrange provision of

Maintenance Services

Information: Finance Reports

CE-010 Performance Management


Maintenance Expenditure Control CD-030Process Name: Process Code:SAMF Area:


Process Map

Process DescriptionThis is the maintenance performance management process.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

Del

egat

ed re

sour

ceFi

nanc

e


AccountabilitiesReview strategic

effectivenessMaintain financial

control


Update AMP and Maintenance Works

Programme

Is delivery completed?CD-030 Maintenance Expenditure

Control

End

Information: Maintenance

Works Programme


Drivers and MetricsInformation:

Key Performance Drivers and Metrics


Exception Reports

Information: Financial Information

Asset Management

Plan

YESNO

Monitor and Review Performance CEC. Maintenance Management

Performance Management CE-010Process Name: Process Code:SAMF Area:


Process Map

Process DescriptionThis process represents the Asset Retirement area within the Strategic Asset Management Framework.



Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

DAIdentify assets for

retirement

DA-010Identify assets for

retirement

DA-020Economic and

Strategic Analysis

DBSeek approval to retire

assets

DB-010Approval for retirement

assets

DCManage retirement

process

DC-020Project Definition

DC-030Project Delivery

DC-040Retirement

expenditure control

DDRecord retirement

events

DD-010Record retirement

events

DEMonitor and review

performance

DE-010Performance

Management & Review

Overview DD. Asset Retirement



Process Map

Process DescriptionThis process represents the identification of assets for retirement. The process identifies retirement assets by way of routine performance review, as well as ad-hoc requests or events.

A clear link is established between this area of the SAMF and the Capital Expansion and Improvement area, since retirement of assets could trigger the acquisition of new ones.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

Ass

et O

wne

r / F

inan

ceD

eleg

ated

Res

ourc

e

Identify retiring assets from performance

review

Develop Business CaseDocument assets in the

Asset Management Plan

Ad-hoc requirement for asset retirement

Is the asset being replaced by other, new asset(s)?

Start

DA-020 Economic and

Strategic Analysis

Information: University & Service

Level Asset Information


Information: Ad-hoc asset retirement

information

Asset Management Plan

Link with Capital Expansion and Improvement Process

NO

YES

Identify assets for retirement DAD. Asset Retirement

Identify assets for retirement DA-010Process Name: Process Code:SAMF Area:


Process Map

Process DescriptionThis process details the strategic and economic analysis that is performed as part of the asset retirement process. This information is required for the approval process that follows.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

Del

egat

ed R

esou

rce

Review Asset Management Plan

for retirement assets

Perform strategic and economic

analysis

Update Business Case

Capital Expansion and Maintenance Management

Information

DA-010 Identify assets for retirement

DB-010 Approval for

retirement assets

Asset Management

Plan


Retirement Impact Assessment

Identify assets for retirement DAD. Asset Retirement

Economic and Strategic Analysis DA-020Process Name: Process Code:SAMF Area:


Process Map

Process DescriptionThis process represents the approval process for retirement assets.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

Rev

iew

erAp

prov

er

Review proposed retirements in Asset Management Plan

Reflect status in Asset Management

Plan

Review and approve asset retirement


Plan

Reflect Status in Asset Management

Plan

Should the proposal go to approval stage?

Is the asset approved for retirement?

DA-020 Economic and

Strategic Analysis

Expansion & Maintenance Information

DA-010 Identify assets for retirement

DC-020 Project

Definition

Asset Management

Plan

Asset Management

Plan

Information: Criteria for retirement

Asset Management

Plan

Asset Management

Plan

YES

NO

YES

NO

Seek approval to retire assets DBD. Asset Retirement

Approval for retirement assets DB-010Process Name: Process Code:SAMF Area:


Process Map

Process DescriptionThis process represents the project definition phase of asset retirement.

Resources are established and committed, and plans are communicated to stakeholders.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

Del

egat

ed A

utho

rity

Dev

elop

men

t Man

ager

App

rove

rFi

nanc

e

Commit Resources and

establish accountability

Communicate plans with

stakeholders

Review Planning Documentation

and Proceed with Delivery

Develop Planning Documentation

Review and approve planning

documentation

Reflect Status in Asset

Management Plan

Plan and resource definition phase

DB-010 Approval for

retirement assets Capital Expansion & Maintenance

Management Link

DC-030 Project Delivery

Information: Accountabilities

Asset Management

Plan

Information: Planning

Documentation

Manage retirement process DCD. Asset Retirement

Project Definition DC-010Process Name: Process Code:SAMF Area:


Process Map

Process DescriptionThis process represents the project delivery phase of asset retirement.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

YES

YES

NO

Man

ager

Del

egat

ed R

esou

rce

App

rove

rFi

nanc

e

Review established delivery milestones

Review and communicate delegations

Perform delegated tasks to achieve

milestones

Authorise next delivery phase

Manage work

Reflect Status in Asset Management

Plan


Plan

Approve delivery completion status

Is milestone achieved?

Is the project finished?

DC-010 Project

Definition

DE-010 Performance Management

& Review

Information: Planning

documentation

Asset Management

Plan

Information: Asset

Register

+

Capital Expenditure ControlDC-030

+

DD-010 Record Retirement Events

NO


Project Delivery DC-020Process Name: Process Code:SAMF Area:


Process Map

Process DescriptionThis is a sub process of the Project Delivery process within the asset retirement area of the SAMF.

It represents the expenditure control that is to be exercised throughout the delivery phase.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

YES

Fina

nce

Del

egat

ed re

sour

ce

Control Costs and/or adjust financial

out-turn as required

Identify the cause of exceptional

variance

Identify and report exceptional variances

Highlight out-turn and report to Exec

Does out-turn exceed available resources?

Start

End


Exception Report

Information: Project Financials

Asset Management

Plan

Information: Exception

Report

NO


Retirement expenditure control DC-030Process Name: Process Code:SAMF Area:


Process Map

Process DescriptionThis process represents the tracking and recording of retirement events n the Asset Management Plan.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

Fina

nce

Del

egat

ed R

esou

rce


Track and record retirement events

Start

EndAsset Management

Plan

Record retirement events DDD. Asset Retirement

Record retirement events DD-010Process Name: Process Code:SAMF Area:


Process Map

Process DescriptionThis process represents the tracking and recording of retirement events n the Asset Management Plan.


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

YESNO

Del

egat

ed re

sour

ceFi

nanc

e


Accountabilities

Review strategic effectiveness

Maintain financial and operational control



Is delivery completed?Start

End

Template: Business

CaseInformation:

Key Performance Drivers and Metrics


Drivers and Metrics


Exception Reports

Information: Financial Information

Asset Management

Plan

Monitor and review performance DED. Asset Retirement

Performance Management & Review DE-010Process Name: Process Code:SAMF Area:


Process Map

INSERT PROCESS NAME HERE PROCESS CODEINSERT TITLE HERE

INSERT SUB-PROCESS NAME HERE SUB-PROCESS CODE

Process DescriptionSample Description. Enter the description of the process on the page here.

This will make it easy for the user to interpret what they are looking at.


Process Name: Process Code:SAMF Area:


Process Step

Process End

Linked Process

Communication

Rule


Decision




Demand



Plan










Case





approval








LegendProcess Start

a. capital planning and prioritisation · process map process description this process represents...

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