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TRANSCRIPT
8/11/14
Operating Paper
Department of Public Health Sciences
New Mexico State University
Section 1. Name and Mission StatementSection 2. Policy and GovernanceSection 3. FacultySection 4. Departmental CommitteeSection 5. Department Head
Section 6.
CoordinatorsUndergraduatePart-TimeGraduateOn-LineGerontologyMPH/MSWReturned Peace CorpMIGraduate Certificate
Section 7. Standing CommitteesSection 8. Ad Hoc CommitteesSection 9. Parliamentary AuthoritySection 10. Grading PoliciesSection 11. Student EvaluationsSection 12. Graduate AssistantsSection 13. Sexual HarassmentSection 14. Important DeadlinesSection 15. GraduationSection 16. Classroom ExpectationsSection 17. CommunicationSection 18. Annual Faculty EvaluationSection 19. ResearchSection 20. Graduate Program PracticesSection 21. Teaching Load
This Departmental Operating Code was approved on November 7, 2012. All aspects of this Operating Code can be reviewed upon a request of a faculty member. If any section needs review, please contact the Department Head to set aside time at the next faculty meeting to review the section in question.
Modified and approved by Departmental Vote on April 10, 2013 regarding interim status of coordinators.
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Section 1. Name and Mission StatementTOP
The name of this organization shall be ‘the Department of Public Health Sciences’, hereinafter called ‘the department’. It is a constituent division of the College of Health and Social Services.
The Public Health Sciences Department has as its mission:
To provide academic, professional, and service excellence in preparing community health education professionals who will demonstrate competent leadership, innovation, and technical expertise at local, state, national levels, with particular emphasis on border and rural health problems in communities along the U.S./Mexico border.
The Public Health Sciences Department has as its values:
The MPH program, specifically its mission, goals, objectives, and curricular elements, is grounded in a set of core values that reflect the importance of health to the citizens of the southwest border region.
The Public Health Sciences Department believes:
Good Health, and the quality of life that it brings, is essential to human existence. New Mexico’s proximity to the Mexico border means that public health practice in South –
Central New Mexico has international and multicultural implications. Public health education can improve health status and reduce health disparities in the Southern
New Mexico region.
The Public Health Sciences Department has as its goals:
Prepare competent professionals who have the essential knowledge and skills for advanced public health education practice with diverse populations.
Conduct ethically and scientifically sound research/demonstration projects to promote, protect, improve, and /or restore the health of diverse populations.
Provide opportunities for graduate students and faculty to participate in service activities that benefit the university, communities in New Mexico, and professional associations throughout the southwest, the county and international venues.
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Section 2. Policy and GovernanceTOP
A. Policy
The provisions of this Operating Paper are subject to the official Policies and Procedures of NMSU. All judgments and treatments with respect to faculty, staff, and students in the Department will be made in accordance with the NMSU Affirmative Action Policy Statement in effect as of the effective date of this Operating Paper.
B. Governance
The Department shall be governed by two types of committees: the Faculty Committee of the Whole and Departmental Committee, each with its specific charges as contained in Articles III and IV of this document.
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Section 3. FacultyTOP
A. Type of Faculty
1. Full Faculty. All persons holding full-time tenured or tenure-track faculty appointments within the Department, and all employees of the University with at least half-time appointment and tenure in the Department, shall be considered Full Faculty and are members of the Faculty Committee. In addition, tenured and tenure-track faculty on leave of absence for a period of one year or less shall be members of the Faculty Committee. The Faculty Committee shall have all privileges and responsibilities of membership on the Faculty Committee, including voting rights on appropriate faculty committees. Members of the Faculty Committee are hereinafter referred to as "Faculty."
2. Regularized College Faculty. All persons holding full-time or at least half-time faculty appointments within the Department shall be Regularized College Faculty. Regularized College Faculty shall have voting rights in both the Faculty Committee of the Whole and Departmental Committees. Regularized College Faculty are permitted to go up for promotion using the guidelines provided for by the College.
3. Part-Time Faculty. All persons teaching on a semester-by-semester basis are considered temporary part-time faculty. Although called College Faculty, it should be noted that these faculty are strictly on a temporary basis and have no voting privileges in the department, nor can they go up for promotion or tenure.
4. Affiliate Faculty. Affiliate Faculty are individuals who, because of their role in the community and interest in the department, are given a faculty appointment. There is no pay nor work expectation associated with this title. They have no voting privileges in the operation of the department. They may or may not have a teaching assignment, nor can they go up for promotion or tenure, nor are expected to serve on committees.
B. Faculty Committee
1. Definition. The “Faculty Committee” consists of ALL full-time faculty is also referred to as the Faculty Committee of the Whole. The Faculty Committee shall have also have subcommittees as specified in this document. However, the “faculty committee” has the final approval on any recommendations by the various departmental committees (with the exception of the Promotion & Tenure Committee).
2. Membership. All Full-time Tenure/Tenure Track and College Regularized Faculty shall be members of the Faculty Committee of the Whole.
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3. Meetings. Meetings of the Faculty Committee of the Whole (or Faculty Meetings) shall be called by the Department Head. The Head shall call a meeting of the “Faculty Committee” in a prompt fashion upon receipt of a petition of at least 25% of the Faculty.
4. Notification. The Department Head shall make a good faith effort to notify all Faculty of all meetings of the Faculty Committee at least seven days prior to the date of the meeting. All notifications of meetings of the Faculty Committee shall be accompanied by an agenda of business to be discussed, including the minutes of the previous meeting. In the event of an emergency meeting, the 7 day prerequisite is waived.
5. Quorum. The quorum for a meeting of the Faculty Committee shall be a majority of the Faculty, excluding members who are on leave of absence.
6. Minutes. The Administrative Assistant of the Department shall record the business of all regular and called meetings of the Faculty, including attendance. Approval of the minutes of the preceding meeting shall be the first order of business, following announcements, at each meeting. All minutes are kept on the secured departmental webpage (http://publichealth.nmsu.edu/private).
7. Proxy. Proxy participation or voting shall not be permitted.8. Absentee Voting. Faculty may vote absentee on any agenda item of any meeting by notifying the
Department Head of their vote prior to the meeting.9. In the event of a tie, the Department Head shall cast the deciding vote.
Section 4. Departmental CommitteeTOP
A. Definition
The Departmental Committee shall have the responsibility for formulating policies for the Department, including curriculum changes and changes in degree requirements (for all majors and minors/certificates), application requirements, and for other business so deemed by the department head. The Departmental Committee shall have subcommittees as specified in this document.
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B. Membership
All members of the full-time Faculty, and Regularized College Faculty, are expected to participate in at least one Departmental Committee. Exceptions are possible and should be held in consultation with the Departmental Head. In addition, each committee (with the exception of the Promotion & Tenure Committee and the Graduate Admissions Committees) shall have student representation. Each departmental committee will have two student representatives who will be permitted to participate in the committee functions. They are to serve as consultants and do not have any voting privileges. The student representatives shall have the right to introduce items of concern for the printed agenda of regular or special meetings, and they shall have the right to present motions and to make recommendations at meetings. Student representatives shall be selected by the individual committees, with consultation from the Department Head and the student organization(s) in the department: Eta Sigma Gamma and Public Health Student Organization.
C. Meetings
1. The Department Head or his/her designee shall organize the first meeting of the year with each committee. The Department Head will oversee the selection Committee Chairs. Henceforth, the Committee Chair will oversee the function of the committee. It is expected that the Committee Chair consult with the Department Head on a regular basis on the progress of the committee.
a. In rare cases, a faculty member should not serve as a committee chair for more than one year.
2. Frequency. Regular meetings of the Departmental Committee shall be called by the Committee Chair. They shall be held as often as necessary to conduct the business of the Department.
3. Notification. The Committee Chair shall notify all members of respective Departmental Committees of all meetings at least seven days prior to the date of the meeting. All notifications of Departmental Committee meetings shall be accompanied by an agenda of business to be discussed at that meeting including the minutes of the previous meeting. The one week time period can be waived in the event of an emergency.
4. Quorum. The quorum for any Departmental Committee shall be a majority of all members of the Departmental Committee excluding members who are on leaves of absence and student members.
5. Minutes. The Committee shall appoint an individual to record all business. Such minutes shall be forwarded to the Department Head so such minutes can be posted on the departmental private web page.
6. Proxy. Proxy participation or voting shall not be permitted.7. Absentee Voting. Faculty may vote absentee on any agenda item of any meeting by notifying the
Committee Chair of their vote in writing or by email prior to the meeting.8. Committee chairs will forward all recommendations to the faculty prior to the faculty meeting.
Discussion and action (if appropriate) will be made at the next scheduled faculty meeting.
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Section 5. Department HeadTOP
A. Definition.
1. The Department Head is the administrative and executive officer of the Department and its spokesperson to the University administration, the University community, and to external society. The Department Head serves as Chair of the Faculty Committee and ex-officio of the Departmental Committee, in addition to other responsibilities as defined below.
2. The Department Head serves at the pleasure of the Dean. The Department Head is selected and serves at the behest of the Dean, upon consultation with the faculty.
a. Acting Department Head. The Department Head shall appoint an Acting Head to function during the Department Head’s temporary short-term absence.
3. General Administrative Duties.i. The Department Head shall serve as the Administrator of the Department and its staff,
establishing priorities for the purchase of equipment, commodities, contractual services, and space in accordance with agreed upon policies and goals.
ii. The Department Head shall oversee coordinating teaching, research, and other assignments for all full-time and part-time and Graduate Students.
iii. The Department Head shall be responsible for implementing all relevant University, College, and Departmental policies and disseminating information on changes to faculty as appropriate.
iv. The Department Head or the Department Head’s designee shall preside at all meetings of the Faculty Committee, the Departmental Committee, meetings of the Faculty, and appropriate ad hoc committees.
v. The Department Head shall promptly announce special meetings of the Faculty Committee and the Departmental Committee, upon receiving an appropriate petition.
vi. The Department Head has voting rights in the Departmental Meetings and shall serve as a non-voting ex officio member of every standing committee.
vii. At the beginning of each academic year, the Head or his/her designee shall convene meetings of all standing committees for the purpose of selecting a chair and discussing agenda for the coming year.
4. Duties Regarding Graduate and Undergraduate Programs.i. The Department Head shall appoint all coordinators of various programs after an open
search and consulting individually with the members of the faculty.ii. The Department Head shall consult with appropriate coordinators before making a
decision that pertains to that particular program.
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5. Duties Regarding Faculty.i. On matters pertaining to the appointment of Faculty the Department Head will identify
faculty to serve on all search committees. The search committee will oversee the selection process and will make recommendations to the Department Head. In the selection of part-time faculty, because of the fluidity of part-time positions, the Department Head will appoint such faculty to teach courses. The Department Head will, in good faith, attempt to obtain input on the hiring process from faculty whenever possible.
ii. The Department Head shall evaluate all nontenured faculty in tenure-track appointments annually and inform them in writing of their professional performance. Annual pre-tenure performance evaluation letters shall be part of Faculty members' promotion and/or tenure dossiers. However, the evaluation of a tenure-track candidate’s third year shall include the results of a vote from the Promotion & Tenure Committee indicating whether the candidate is making satisfactory progress toward tenure. The evaluation shall be made with regard to the criteria, standards, and guidelines cited in the Department Promotion and Tenure document, the College and NMSU policy manuals.
iii. The Department Head is responsible for mentoring and advising all faculty in tenure-track appointments. This role may be shared with other senior faculty.
iv. On matters pertaining to promotions, the Department Head shall act according to the protocol identified in the Department P & T document, the College and NMSU policy manuals.
v. The Department Head shall determine merit salary increases for each faculty member during each year in which merit funds are available. Merit increase shall be determined by taking into consideration: (1) research (including publications and presentations); (2) service to the Department, the College, the University, the profession and the community; (3) teaching and related activities such as directing theses, the development or implementation of courses, conducting teaching workshops, and guest lecturing. Each of these categories shall be weighted in accordance with the faculty member's assigned effort reports for the period under consideration.
vi. The Department Head shall be responsible for the timely circulation to the all faculty and staff of announcements and other information that has been sent to the Department or the Department Head and is of legitimate interest to the faculty and staff.
6. Duties Regarding Representation.i. The Department Head shall represent the Department to the administration of the
College, and where appropriate to the University and System.ii. The Department Head represents the Department at University functions as
appropriate.iii. The Department Head represents the Department at public functions as appropriate.
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Section 6. CoordinatorsTOP
The Department Head shall appoint the coordinators after an open search within the department and consultation with the faculty. All Coordinators positions will be available to all eligible faculty when such a position is open. In the event of an unexpected vacancy, and to ensure that such responsibilities are continuously addressed, the Department Head can appoint an ‘interim’ coordinator for a period up to one year. As of this writing, the following Coordinators are officially part of the department:
A. Graduate Coordinator
The Graduate Coordinator serves at the pleasure of the Department Head. The responsibilities of the Graduate Coordinator are as follows:
Recruit students for the MPH program and interact with prospective students via telephone, mail, email, and on-campus visits, at professional conferences, and other venues as appropriate.
Organize the MPH orientation Oversee the development of comprehensive examinations With assistance from the Departmental Secretary, process admission applications of prospective
MPH students. Chair the MPH Admissions Committee. Serve as departmental liaison to the NMSU Graduate School Serve as the administrative contact for petitions and other graduate school/program submission
forms. Works with the Department Head to make decisions regarding the awarding of graduate
assistantships. Review all student submissions to the Institutional Review Board (IRB). Work with the Department Head and Curriculum Committee to ensure course offerings are
sufficient in breadth, depth, and rigor to meet program’s intended purpose. Serve as an ex officio member of the department MPH Advisory Committee Monitor all aspects of the MPH program to ensure students receive the best academic
preparation possible. Chair the MPH Student Review Committee Provide MPH student advising training and assistance to new faculty members. Assist the Department Head and faculty advisors to clear students for graduation. Provide needed information to support accreditation from the Council on Education for Public
Health (CEPH. Prepare required annual reports to CEPH.
When an opening for the graduate coordinator becomes available, the Department Head will entertain applications from any full-time graduate faculty to serve in this capacity. The appointment is made by the Department Head. It should be noted that the graduate coordinator serves at the pleasure of the Department Head and the appointment can be withdrawn without cause at any time.
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i. MPH Comprehensive Examination Procedures.
1. The Examination Timeline.Students will be allowed access into the CANVAS Comprehensive Examination Noncredit Course (they will be notified via their NMSU email). The email will include information related to policies and procedures, with an explanation that the examination will include:
One question from the public health core One question from the health education curriculum One question from either a) the student’s minor if he/she has declared one or b) the
student’s area of interest as determined via conversation between the examining committee chair and the student.
The examination is to be scheduled in October and March of each year. Specific dates will be relayed to students early in the semester. Students are expected to complete all forms prior to taking the exams. Students must be currently enrolled in classes or face a ‘test’ fee from the graduate school.All tests will be available to the students at 8 AM on Friday, via Canvas Assignment tab and is to be returned via e-mail attachment to the Canvass Assignment drop box by 8 AM the following Monday.
2. Grading.Committee members from the MPH program are to grade the public health core and the health education questions. Said members will also be responsible for grading the concentration/area of interest question for their specific students. If there is a minor question, that will be graded by the minor faculty member, even if that person is the dean’s representative. Otherwise, the dean’s representative will see the questions and the student’s responses, but will not grade any of the examination. The dean’s rep is only to oversee fairness and due process. All examinations should be reviewed within 5 working days.
Remember that the questions are to be graded as pass/fail. No letter grades are assigned nor are comments given to the students.
3. Grade Reporting.Per all of our conversations on this process, the student’s exam will result in one of three outcomes:
Pass the written examo This may result in the waiver of the oral exam
Fail the exam. If the examination is a failure, you will have to decide if the student should be granted a retake the following semester. It is not automatic.
Recommend to oral exam. You can recommend to oral for clarification on one, two, or all three questions. In addition, even though the student has passed the exam, the chair/second can determine to have an oral if the answers raise questions.
The Departmental Administrative Assistant has all the departmental requests to take the comprehensive examination. Each of those forms has a score reporting form. After the reporting forms are completed – Return them to the Departmental Administrative Assistant. Do not send them to the Graduate School. Remember that the request form and the grade reporting are for internal use only. The information regarding the student’s exam outcome will be reported in aggregate table format sent to the graduate school.
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B. Undergraduate Coordinator
The undergraduate coordinator serves at the pleasure of the Department Head. The responsibilities of the BCH Undergraduate Coordinator are as follows:
The BCH Program Coordinator is responsible for overseeing the BCH program, to include promotion of the program, recruitment, admissions, communication with pre-BCH and BCH students, general advising, course sequencing, catalogue modifications, and adherence with the program’s SABPAC approval. The Coordinator reports directly to the Department Head. This position works closely with the BCH Advisor. Specifically, the duties and the responsibilities of the undergraduate program coordinator are listed below:
Recruitment, Admissions & Advising:• Meet with pre-BCH or other interested students. • Recruit new majors at New Student Orientations and related events.• Review BCH applications each fall and spring semester. • Review petitions and similar matters with the BCH Advisor and Department Head.• Assist students and BCH Advisor with course substitution and similar requests.• Review NMSU Undergraduate catalogue proofs annually for updates and corrections. Assist with STAR audit revisions, as needed.
Academics:• Work with the Department Curriculum Committee to ensure that course offerings are
sufficient in breadth and depth to meet their intended purpose and sequencing is in line with student graduation needs.
• Monitor the different aspects of the BCH undergraduate program to ensure that students receive the best academic preparation possible. Participate in the year-end program review to include processing/interpreting of BCH Exit Interview results. Report results and make recommendations for improvements to Department Head, the Curriculum Committee who will share with all faculty.
• Work with DACC, AA in Public Health faculty to maintain articulation agreement and assure that coursework and credits obtained by students at DACC may transfer to the BCH program. Ensure that all Pre-BCH required courses can be completed at DACC, preferably as part of the AA curriculum. Work with DACC faculty to keep DACC students apprised of application deadlines, requirements, etc.
• Work with appropriate parties in the preparation of the Annual Outcomes Assessment Report.
• Maintain SABPAC approval, to include writing reports and related documents for the Department Head’s review.
• Review and monitor minor course offerings and curriculums. Assist with course substitution. As needed, track students in various minors.
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Communication: Maintain open, responsive lines of communication by email, phone and other electronic means, e.g.,
Skype. Maintain/update the BCH Handbook to include reviewing and making recommendations for
changes. Ensure policies are understood and enforced by BCH Advisor and faculty. Make sure the handbook is “distributed” to students, electronically or in hard copy, regularly.
Promote, complete and submit the AAHE Outstanding Undergraduate Health Education Major of the Year Award.
Assist in the upgrade and maintenance of the BCH portion of Department’s website. As appropriate, coordinate guest lectures, Fall/Spring welcome of new BCH students
(faculty/student mixer), coordinate graduation luncheon, and work with Public Health Student Organization on projects and programming.
When an opening for the undergraduate coordinator becomes available, the Department head will entertain applications from full-time faculty to serve in this capacity. The appointment is made by the Department Head. It should be noted that the undergraduate coordinator serves at the pleasure of the Department Head and can the appointment can be withdrawn without cause at any time.
C. Part-Time FacultyCoordinator:
The Part-Time coordinator serves at the pleasure of the Department Head. The job of the PTC is as follows:
Serve as a contact person for part-time instructors to answer questions about teaching procedures;
Oversee the selection of a single book for HLS 150G, 301V, and 380V and place the order with the bookstore;
Assist other part-time instructors in placing their book orders; Assist part time instructors in obtaining desk copies of text books/ancillaries in classes they are
teaching; Create and/or update a FAQ for part-time instructors; Provide part-time instructors with updates on events relevant to them Coordinate relevant trainings for Part-Time Faculty
When an opening for the PTC becomes available, the Department head will entertain applications from any faculty (full or part time) to serve in this capacity. The appointment is made by the Department Head. It should be noted that the PTC serves at the pleasure of the department head and can the appointment can be withdrawn without cause at any time.
D. On-Line Coordinator
The On-Line Coordinator serves at the pleasure of the Department Head.
Duties include but are not limited to:
Facilitate the MPH On-line degree program, to include student recruiting, admissions, advising, enrollment management, retention, graduation, etc.
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Assist in the facilitation of the bachelor’s of community health education on-line efforts; Work closely with, and coordinate efforts with the Department Graduate Coordinator, BCH
Advisor, Undergraduate Coordinator, Gerontology Coordinator, and Department Head. Maintain a presence at the Albuquerque NMSU Center; traveling to various parts of the
region/state to recruit Assist the Graduate Coordinator (or designee) with maintaining CEPH accreditation, as related
directly and uniquely to the MPH On-line degree program. Assess Online MPH program effectiveness, collect and incorporate student feedback, and provide recommendations for improvement of administration, instruction, and curriculum.
Assist the Undergraduate Coordinator (or designee) with maintaining SABPAC approval for the undergraduate community health education program;
Represent the online public health program and the Department to the University, external partners and the public, as appropriate.
Oversee the on-line student advisory committee
When an opening for the on-line coordinator becomes available, the Department head will entertain applications from any full-time faculty to serve in this capacity. The appointment is made by the Department Head. It should be noted that the on-line coordinator serves at the pleasure of the Department Head and can the appointment can be withdrawn without cause at any time.
E. Gerontology Coordinator:
The Gerontology coordinator is responsible for overseeing the Gerontology minor program for both undergraduate and graduate students, to include assisting in the promotion of the program, recruitment, communication with interested students, general advising, course sequencing, and catalogue modifications. The Coordinator reports directly to the Department Head. This position works closely with the BCH Advisor. Specifically, the duties and the responsibilities of the Gerontology coordinator are listed below:
Recruitment and Advising:
Meet with interested undergraduate and graduate students. Recruit new minors at related events. Review petitions and similar matters with the BCH Advisor and Department Head. Assist students, BCH Advisor, and Department Head with course substitution and similar
requests. Review NMSU Undergraduate and graduate catalogue proofs annually for Gerontology updates
and corrections. Assist with STAR audit revisions, as needed.
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Academics:
Work with the Department’s Gerontology advisory committee to ensure that course offerings are sufficient in breadth and depth to meet their intended purpose and sequence is in line with student minor program needs.
Monitor the different aspects of the Gerontology minor to ensure that students receive the best academic preparation possible. Reviews, report results and make recommendations for improvements to Department Head and Curriculum Committee.
Work with appropriate parties in the preparation of necessary report(s). Develop reports and related documents for the Department Head’s review. Review and monitor minor course offerings and curriculums. Assist with course substitution.
As needed, track students in the Gerontology minor program.
Communication:
Maintain open, responsive lines of communication by email, phone and other electronic means Assist in the upgrade and maintenance of the Gerontology portion of Department’s website. As appropriate, work with the Public Health Student Organization on related projects and
programming.
When an opening for the Gerontology coordinator becomes available, the Department head will entertain applications from any faculty (full or part time) to serve in this capacity. The appointment is made by the Department Head. It should be noted that the Gerontology coordinator serves at the pleasure of the Department Head and can the appointment can be withdrawn without cause at any time.
F. Dual Degree Coordinator:
The Dual Degree Ccoordinator serves at the pleasure of the Department Head. The job of the Coordinator is as follows:
The Dual Degree Coordinator is responsible for overseeing the MPH portion of the dual MSW/MPH degree within the College of Health and Social Services, to include promotion of the dual degree, recruitment, admissions, communication with pre-dual degree and dual degree students, general advising, course sequencing, and catalogue modifications. The Dual Degree Coordinator reports directly to the Department Head. This position works closely with the Graduate Coordinators in the MPH and MSW programs. Specifically, the duties and the responsibilities of the Dual Degree Coordinator are listed below:
Recruitment, Admissions & Advising: Communicate with pre-dual degree students, face to face or electronically, at main campus and
the NMSU Albuquerque Center. Review MPH applicants seeking the dual degree each spring semester. Work closely with the MSW Graduate Coordinator and MSW admissions personnel to assure a
smooth transition for those students accepted into both degrees.
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Serve as the MPH advisor for dual degree students. Review NMSU Graduate catalogue proofs annually for updates and corrections. Assist with STAR audit revisions, as needed.
Academics: Work with the Department of Public Health Sciences and the School of Social Work to assure
that the course sequencing in both programs is in line with the needs of the dual degree students, allowing them timely completion of the two degrees, be it on line or face to face.
Participate in the regular dual degree meetings and reviews to monitor the dual degree admissions and academic process. Report results and make recommendations for improvements to Department Heads and Curriculum Committee, as necessary.
Review and monitor minor course offerings and curriculums. Assist with course substitution. Co-chair (with social work counterpart) the comps (or final examinations) of dual degree
students.
Communication: Working with the MSW faculty and staff, coordinate an orientation of the dual degree students
each fall. Maintain open, responsive lines of communication by email, phone and other electronic means,
e.g., Skype. Maintain/update the Dual Degree Handbook to include reviewing and making recommendations
for changes. Ensure policies are understood and enforced by faculty and dual degree students. Make sure the handbook is “distributed” to students, electronically or in hard copy, regularly.
Maintain a Dual Degree Canvas site, for all dual degree students, relevant MPH and MSW faculty to allow for regular communication among all parties.
Assist in the upgrade and maintenance of the Dual Degree portion of Department’s website.
When an opening for the MPH/MSW coordinator becomes available, the Department head will entertain applications from any faculty (full or part time) to serve in this capacity. The appointment is made by the Department Head. It should be noted that the MPH/MSW coordinator serves at the pleasure of the Department Head and can the appointment can be withdrawn without cause at any time.
G. Paul D. Coverdell Fellows Coordinator:
The Paul D. Coverdell Fellows Coordinator serves at the pleasure of the Department Head. The job of the Fellows Coordinator is as follows:
The Paul D. Coverdell Fellows Coordinator is responsible for overseeing the Fellows program within the College of Health and Social Services, to include promotion of the program, recruitment, admissions, communication with pre-Fellows as well as admitted Fellows, general advising, support, and related efforts. The Paul D. Coverdell Fellows Coordinator complies with guidelines, standards, and criteria as set forth by Peace Corps for this program. The Paul D. Coverdell Fellows Coordinator reports directly to the Department Head. This position works closely with the Graduate Coordinators in the MPH and MSW programs. Specifically, the duties and the responsibilities of the Paul D. Coverdell Fellows Coordinator are listed below:
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Duties include but are not limited to:
Recruitment, admission, and advising: Facilitate the Paul D. Coverdell Fellows program, through the Peace Corps, to include student
recruiting, admissions, advising, enrollment management, retention, graduation, etc. Work closely with Peace Corps staff at headquarter level to assure the Fellows program,
applicants, and the students are adhering to Paul D. Coverdell Fellows guidelines, standards, and criteria.
Work closely to coordinate efforts with the Graduate Coordinators and Department Heads, in the College of Health and Social Services, with recruitment, intake, overall student support, and related efforts.
Serve as the faculty adviser for the Returned Peace Corps Volunteer Student Organization (RPCVSO) on campus.
Communication: Work closely and coordinating efforts with the Fellows Coordinator counterpart in College of
Agricultural, Consumer and Environmental Sciences (ACES) on website collaboration, student engagement, etc.
Support the Fellows as they plan and engage in Peace Corp Week activities, each March, on the NSMU campus and in the Las Cruces community.
Work with Commencement officials at NMSU to identify the Paul C. Coverdell Fellows graduating students to be listed in a section in the Commencement booklet acknowledging special achievements.
Represent the Fellows program locally, regionally and nationally, as appropriate.
Administration: Complete required Peace Corps reports and respond to requests for information throughout the
year. Participate in the updating of the formal Paul D. Coverdell Fellows Memorandum of Agreement
between Peace Corps and NMSU as required by both institutions (approx. every 5 years). Co-host, with the ACES Fellows Coordinator, the biennial site visit of the Paul D. Coverdell
Coordinator from Headquarters. Travel to Washington, D.C. (or other locations) for national meetings with Peace Corps
Headquarters staff, as scheduled, and participate in recruitment fairs at these meetings. Maintain the Southern NM/West Texas RPCV (SONMWTXRPCV) list serv at NMSU.
Note: Paul D. Coverdell Fellows Program was formerly known as Fellows/USA until 2011.
When an opening for the Paul D. Coverdell Fellows coordinator becomes available, the Department head will entertain applications from any full-time faculty to serve in this capacity. The appointment is made by the Department Head. It should be noted that the Fellows Coordinator serves at the pleasure of the Department Head and can the appointment can be withdrawn without cause at any time.
H. Master International (MI) Coordinator:
The MI coordinator serves at the pleasure of the Department Head. The job of the MI Coordinator is as follows:
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The Master’s International (MI) Coordinator is responsible for overseeing the MI program within the College of Health and Social Services, to include promotion of the program, recruitment, admissions, communication with pre-MI individuals as well as MI students, general advising, transition to Peace Corps and back to the classroom when they have completed their tour. The MI Coordinator complies with guidelines, standards, and criteria as set forth by Peace Corps for this program. The MI Coordinator reports directly to the Department Head. This position works closely with the Graduate Coordinators in the MPH and MSW programs. Specifically, the duties and the responsibilities of the MI Coordinator are listed below:
Recruitment, admissions, and advising: Facilitate the Masters International program, through Peace Corps, to include student recruiting,
admissions, advising, enrollment management, retention, graduation, etc. Work closely with Peace Corps staff at state, regional (Dallas) and headquarter levels to assure
the MI program and applicants are adhering to Masters International guidelines, standards, and criteria.
Participate in the updating of the formal Master’s International Memorandum of Agreement between Peace Corps and NMSU as required by both institutions (approx. every 5 years).
Work closely to coordinate efforts with the Graduate Coordinators and Department Heads, in the College of Health and Social Services, with recruitment, admissions, general advising and student support, transition to Peace Corps and back to the classroom when they have completed their tour.
Work with Graduate Student Services and the Graduate School, prior to the student leaving for 2 years, and upon returning from his/her Peace Corps service, to assure a smooth academic transition.
Support the student, while he/she is in country completing their Peace Corps service, as is necessary and possible.
Communication: Work with Commencement officials at NMSU to identify the Master’s International graduating
students to be listed in a section in the Commencement booklet acknowledging special achievements.
Represent the Masters International program locally, regionally and nationally, as appropriate.
Administration: Complete required Peace Corps reports and respond to requests for information throughout the
year. Travel to Washington, D.C. (or other locations) for national meetings with Peace Corps
Headquarters staff, as scheduled, and participate in recruitment fairs at these meetings. Co-host, with the ACES Fellows Coordinator, the site visit of the Master’s International
Coordinator from Headquarters. Work closely and coordinating efforts with the MI Coordinator counterpart in College of
Agricultural, Consumer and Environmental Sciences (ACES) on website collaboration, student engagement, etc.
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When an opening for the MI coordinator becomes available, the Department head will entertain applications from any full-time faculty to serve in this capacity. The appointment is made by the Department Head. It should be noted that the MI coordinator serves at the pleasure of the Department Head and can the appointment can be withdrawn without cause at any time.
Section 7. Standing CommitteesTOP
A. All full-time faculty and regularized college faculty are expected to serve on any of the standing committees below. Ideally, faculty should not serve on more than one departmental committee (excluding the Graduate Admissions and/or P & T Committee). Note, student involvement is critical, however, being that most online students are working full-time, student involvement will be predominantly those on-campus. However, it should be noted that that On-Line Coordinator will oversee an ‘On-Line Student Advisory Committee’. Committees will make a recommendation to the Full Faculty Committee for consideration, discussion and/or approval.
Bachelor’s Advisory Committeeo Three faculty; 2 undergraduate students (BCH Advisor and Undergraduate Coordinator
serve as ex-officio) MPH Advisory Committee
o Three faculty; 2 graduate students (MPH Graduate Coordinator, Online Coordinator serve as ex-officio)
Curriculum Committeeo Three faculty; 2 students (one undergraduate and one graduate)
Assessment Committeeo Three faculty, 2 students (one undergraduate and one graduate)
Graduate Admissions (effective Fall, 2012)o Three faculty (includes Graduate Coordinator)
Promotion and Tenure Committeeo This document will follow the approved Departmental P & T document.
Online Student Advisory Committeeo Coordinated by the On-Line Coordinator, this committee will provide insight to the
faculty on issues associated with online students. MPH Comprehensive Examination Committee
o Overseen by the Graduate Coordinator, this committee develops and proposes the comprehensive examination content each semester (as needed). This committee will consist of all comprehensive examination committee chairs for that semester.
Committee selection is made by volunteerism and/or appointment by the Department Head. Chairs of the committees will be elected by the committee members. Students serve in ex-officio advisory capacity.
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Length of service on the committee is two years; faculty can be re-elected to serve another two years; committee chairs are elected each year, with nobody serving as chair for two straight years.
B. Explanation of Departmental Committees
a. BCH Advisory Committeea. To be provided by Committee
b. MPH Advisory Committeea. To be provided by Committee
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Curriculum Committee Operating Code
Purpose: The Curriculum Committee is a standing committee within the Department of Public Health Sciences. The purpose of the committee is:
1. Periodically evaluate the content, sequencing, and course distribution of the curriculum and recommend revisions to the department faculty as necessary.
2. Review all curriculum-related materials including, but not limited to:a. Submissions of new courses and/or course modifications, such as changes in course
description, credit hours, prerequisites. b. changes related to the comprehensive examinationc. adjustments to course sequencing
3. Prepare supporting curriculum change/modification materials for administrative approval and signature
4. Work with the department assessment committee to assure that all competencies are adequately covered in the curriculum.
5. Complete assignments as delegated by the Department Head
Membership: The committee is comprised of three faculty members, each of whom serves a three-year term. Members are elected by the faculty so that each year one new faculty member is voted on to the committee. The committee also includes two graduate students appointed to the committee. One new student is appointed each year, and remains with the committee for a second term. The second student is a first year student and is appointed to the committee by the department head
Function: The committee will meet as needed during the fall and spring semesters. At the first fall meeting, the committee will elect a committee chair from among the faculty members on the committee to serve for that academic year.
Committee chair responsibilities:o Work with the committee members to set the meeting schedule for the
semester.o Request curriculum agenda items from faculty or committee memberso Prepare the agenda for all meetingso Notify pertinent faculty regarding materials needed for the review of
curriculum agenda itemso Prepare minutes for approval by committee memberso See that all agendas, minutes, and pertinent paperwork are retained in the
committee archive in the department office
Pertinent forms: PHS Curriculum Tracking Form
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c. Assessment Committeea. To be provided by Committee
d. Graduate Admissionsa. To be provided by committee
e. Promotion and Tenure Committeea. The Department has an approved Promotion and Tenure document. This
document will be reviewed every 3 years, starting with Fall, 2012.
2013-2014 Departmental Committee AssignmentsBCH/BPH Advisory MPH Advisory Curriculum Committee Assessment CommitteeSue Forster-Cox Rebecca Palacios Jill McDonald Satya RaoSusan Wilson Chuck Kozel Cindy Kratzke Joe GladstoneLetty Gallegos Anup Amatya Jim RobinsonEx-officio: Satya Ex-officio: Jim and SFC
First person in the column is responsible to call the first meeting, elect a chair, and identify your agenda for the semester.
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Section 8. Ad Hoc CommitteesTOP
Ad hoc committees (i.e., Search Committees) shall be established by and function in accordance with the Policies and Procedures of New Mexico State University, the College of Health and Social Services, and the Department's own Operating Paper. Ad hoc committees may be committees of the Departmental Committee, committees of the Faculty Committee, or committees appointed by and reporting to the Department Head.
Section 9. Parliamentary AuthorityTOP
The Department, including its various committees, will, upon a vote at the time, will follow Robert's Rules of Order, Newly Revised, provided that RRONR is not inconsistent with the laws and regulations of the State of New Mexico, New Mexico State University, the College of Health and Social Services, or the Operating Paper of the Department. Waiver of RRONR can be made at any time during a meeting with a motion to suspend the rules, second and simple majority vote.
Section 10. Grading PoliciesTOP
A. Grades
When and if approved by the NMSU Board of Regents, NMSU will have differential grading (A+, A, A-, B+, B, B-, C+, C, etc.). This is OPTIONAL for faculty. Faculty can go with straight A, B, C, D, F. Grading should be clearly outlined in one’s syllabus.
o Effective summer 2013, fractional grading will be allowed. The information below is the university’s policies:
University Grading SystemGrade reports are not automatically mailed to students. Students can access grades and credits by the web using my.nmsu.edu. It is the responsibility of the student to provide updated grade addresses to the Office of the Registrar. At the request of the student, the instructor will provide information on progress in the course prior to the last day to drop a course.The NMSU system of grading is expressed in letters, which carry grade points used in calculating the cumulative grade-point average: Grade pointsLetter grade........................................................................................... per unit of creditA+ ............................................................................................................................................ 4.0A................................................................................................................................................ 4.0A-.............................................................................................................................................. 3.7B+............................................................................................................................................. 3.3B................................................................................................................................................ 3.0B-.............................................................................................................................................. 2.7C+............................................................................................................................................. 2.3C................................................................................................................................................ 2.0C-.............................................................................................................................................. 2.0D+, D, D-................................................................................................................................ 1.0F................................................................................................................................................. 0W — Withdrawal............................................................................................................ 0N — Grade not submitted.......................................................................................... 0CR — Credit authorized, but not letter grade................................................. 0IP — In progress............................................................................................................. 0RR — Progress in undergraduate course...................................................... 0PR — Progress on graduate thesis..................................................................... 0
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S* — Satisfactory work.............................................................................................. 0U — Unsatisfactory work.......................................................................................... 0I — Incomplete................................................................................................................ 0AU — Audit......................................................................................................................... 0*An S grade is a grade satisfactory to the professor and is normally equivalent to the letter grade of C or higher.In computing the overall grade-point average, the total credits in which grades of A, B, C, D, or F have been assigned is divided into the total number of grade points earned.A course for which only CR, but no letter grade, is given and a course in which an S or PR grade is earned will be included in earned hours but is not computed in the grade-point average.
ALL instructors, whether you are teaching face-to-face or on-line, MUST use the CANVAS LMS system (or the current Learning Management System) to show grades. Obviously, you can use LMS for as much as you prefer, BUT it must be used for grades.
ALL instructors must submit their grades via MyNMSU at the designated times. Please print those grades and submit a copy to The Departmental Administrative Assistant.
ALL instructors must export their grade book for each class after the end of each semester. The grade book, which shows all assignments and final grade, should be saved, named something like kittlesonHLS471Fall2012.xls and sent to departmental secretary.
Incompletes can only be given on the following conditions:1. Students must request them;2. At the time of the request, students must be passing the course
a. Students will refer to the specific section in the graduate or undergraduate catalogues to determine if they are eligible to be considered for an Incomplete.
3. Faculty must specific work to be completed in order to remove the incomplete.
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B. Incompletes
All Incompletes (INCs) require a form (check with departmental secretary) outlining what it takes to complete the course work. If an INC isn’t completed within one year, the grade will be converted to an ‘F’. To make that change, faculty must complete a change of grade form and convert the INC to an F.
Example of an Acceptable Request:
‘Pat’ has completed all course assignments, has received a B- on his/her mid-term, and on week 10 has come to you to indicate that he/she has been in an auto accident and is unable to complete the course. Pat requests an incomplete. This incomplete request is acceptable. Pat was successfully passing the course and something’s happened beyond his/her control.
Example of an Unacceptable Request:
Chris has had sporadic attendance in your class. The mid-term grade was D-; no other assignments have been turned in. Chris approaches you during week 14 wanting to know if he/she is going to pass the course. Your assessment shows that he/she will not pass the course. They request an incomplete because he/she was unable to access your assignments on CANVAS.
This is not acceptable. First, Chris is not passing; second, he/she waited until week 14 to indicate they couldn’t access the assignments (this should have been done much sooner—i.e., week 2). Chris’ attendance is another clue that they haven’t taken this class too seriously. Request denied. Indicate to Chris he/she can petition to have a back-dated withdrawal (tell them to talk to their advisees).
NOTE THE FORM TO USE WHEN GIVING AN INCOMPLETE (Next Page)
C. Grievances
Should a student have a complaint about his/her grade, assignments, etc., the protocol is as follows:
a. The student should meet with the instructor to indicate concern and to see what, if anything can be done to resolve the concern
b. If the student does not feel they have reached a satisfactory solution to their original concern, they are entitled to meet with the Department Head. The Department Head will consult with all involved parties to see if the concern can be remedied.
c. Should the student not find the solution satisfactory after speaking to the Department Head, they can follow the College’s Grievance Policy.
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Contract for Granting an Incomplete (I) Grade
Date:
Student Name: Banner ID:Instructor:Course Number and Section:Semester:
Reason for Incomplete:
Work to be Completed:
Deadline:
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Section 11. Student EvaluationsTOP
All courses will be evaluated by students using the departmental approved assessment. These evaluations will be provided over the CANVAS LMS system and will be available the last 10-12 business days of the semester (5 during summer). The evaluations will close at 9:00 pm on the last day of finals.
Faculty can require students to complete such an evaluation OR they can provide extra-credit. The evaluation will allow an opportunity for students to print a page indicating they’ve completed the evaluation. They can send it to the faculty member as ‘proof’ of completion.
All results of the evaluations can only be accessed by the department head. After the evaluation period is completed, the Department Head will download all evaluations and process the results and send such results to the faculty member AFTER grades for that semester have been submitted. The Department Head can also follow-up with faculty to discuss as necessary.
Section 12. Graduate AssistantsTOP
When funds are available, graduate assistants will be assigned to full-time faculty and others with a need. Graduate Assistants will typically be at the 10 hour a week limit. NOTE: when a faculty member receives outside funding the selection of the Graduate Assistant and the amount of time is entirely up to the faculty member, depending on the amount of funding.
Responsibilities of graduate assistants are varied, but typically they can do the following:
1. Help faculty prepare for class presentations/lectures2. Cover classes in the absence of the instructor3. Help class discussions/lectures
o Note that for items 2 and 3, an MPH Graduate Assistant may have limited role if a graduate level class; you cannot use your graduate assistant to solely grade other masters students’ assignments. It is also not permitted to allow a GA who is in your class to have any other role in that class other than just a student.
Some exceptions are available; having them introduce a guest speaker, setting up a DVD/movie; taking attendance may be acceptable. Check with the Department Head should there be any questions.
4. Assist in faculty’s research or community service projects
The assigning of the graduate assistant will be made by the Department Head, with consultation of the Graduate Coordinator and respective faculty.
When funds are limited, priority in assigning graduate assistants is as follows:
1. Tenure-track faculty;2. Associate Professors;3. Those teaching new/large sections of classes;
Faculty who have secured graduate assistants from outside funding may also be put on a lower priority.
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Faculty are expected to keep the Graduate Assistants accountable for their time and will be asked to complete an evaluation after the academic year. In some instances, such evaluation may be requested after each semester.
All faculty are expected to provide an annual evaluation of their graduate assistant. The evaluation form can be found at http://publichealth.nmsu.edu/wp-content/uploads/2012/07/Evaluation-for-GAs.doc (one might need to type the password to enter this secured page). In addition, GAs are given an opportunity to evaluate their faculty supervisor. That can be found at http://publichealth.nmsu.edu/wp-content/uploads/2012/07/evaluation-of-supervisors.doc.
Section 13. Sexual HarassmentTOP
Sexual harassment is unacceptable practice in this department, college and university. All faculty (and graduate assistants who have direct contact with students) are expected to abide by the university’s sexual harassment policies. They are expected to attend the necessary trainings to become knowledgeable of that those policies. The NMSU Policy has specific protocol to follow.
Section 14. Important DeadlinesTOP
College of Health and Social ServicesAnnual Performance Review Calendar
October 5 Department Head recommends continuing contacts to DeanNovember 5 Faculty submits material** for Annual Performance Review and Allocation of
Efforts Forms for upcoming year (Jan 1 to Dec. 31) to Department Head.November 15 Meetings with Department Head and faculty regarding Allocation of Effort and
Annual review material completed.December 10 Evaluation Material, Department Head’s Evaluation and Allocation of Effort
forms due to DeanDecember 18 Dean meets with Chairs regarding evaluation and allocation of effort formsDecember 20 Chair provides approved Allocation of Effort forms to Faculty
*If due date falls on a weekend, substitute next work day.**Material submitted is limited to a completed Annual Performance Review form, Allocation of Effort Form and up dated CV. No binders or additional material will be accepted.‐
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Section 15. GraduationTOP
One of the main highlights of the academic world is graduation. NMSU has a restrictive policy in only allowing two faculty from each academic unit to attend graduation. With that in mind, it is expected that faculty will share in the participation of graduation. At the beginning of each semester a request will be sent out to faculty asking who would be willing to participate. Realizing that there are special events that may prohibit faculty from participating in a particular semester, it is not acceptable that only a handful of faculty participate in graduation.
Based on the exchange in Fall, 2013, here is the list of faculty who will participate in future graduations:
This is the schedule at this time:
13-Dec May-14 Dec-14 May-15 Dec-15
Gladstone Palacios SFC Wilson Anup
Rao Kratzke Robinson McDonald Kozel
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Section 16. Classroom ExpectationsTOP
All faculty are expected to meet their teaching obligations. They are expected to provide the highest quality of instruction, with up to date, accurate information. All faculty are expected to do the following:
i. Provide a syllabus to all students (either hand out or in the university’s learning management system
a. Syllabi will include assignments, grading policy, objectives (for those in the major courses these will be linked to NCHEC’s Areas of Responsibilities).
ii. Faculty are expected to open their CANVAS courses no later than the first day of classes;iii. For each 3 credit course, faculty are expected to host 1.5 hours of ‘office’ hours per week. Thus,
if one teaches 3 face-to-face classes, they should have 4.5 hours of face-to-face office hours. If one teaches 3 on-line classes, they should have 4.5 office hours. For those who have a mix of face-to-face and on-line, those office hours can be mixed as well proportionately to their schedule.
a. If one cannot meet their office hours, please let the main office know so a sign can be posted on one’s door.
b. All office hours should be posted on syllabi (or somewhere on the LMS system) and faculty’s office door. Office hours should be submitted to The Departmental Administrative Assistant each semester no later than the first full week of classes.
c. On-line office hours means you can be accessed via phone, email, CANVAS chat, or through any media system (e.g., Skype). As with face-to-face office hours, faculty are expected to keep these hours.
d. If full-time faculty are teaching all on-line classes, among their hours, they are expected to have a minimum of 2 hours of office-hours in their campus offices. There can be exceptions to this; work with the Department Head.
e. Additional office hours are not expected if a faculty member teaches an overload.iv. Faculty are NOT to give a final examination outside the final exams week. However, one can
give a non-final (i.e., examination 3) during finals week. You are NOT required to give a ‘Final Examination’ but some type of activity for the class MUST take place during finals week. Examples might include:
a. Final Examinationb. Class meeting to discuss topicc. ‘Take-home exam’ that is due during finals weekd. Group/Individual Presentations
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v. In the event you are not going to have your class meet, it is important that all parties be informed (including the Department Head and/or secretarial staff). Use the syllabus, announcements in Canvas, or other mechanisms to remind your students that you will not be having class. There are times when your class will not meet. You are responsible to inform your students if the class is not meeting. If your class is not meeting (or if it’s meeting away from the classroom) we ask that you inform the Departmental Secretary in the event we receive any inquiries from students.
a. If you are not be able to meet your class obligations due to some emergency (i.e.., Illness), please inform the Department Head or Departmental Secretary as soon as possible.
vi. Inform all students that you will only use the student’s official NMSU email in corresponding with them (since that is what is available to us through Cognos). If students wish to use a gmail, yahoo, or hotmail email account, they are obligated to go into their NMSU email and configure the system to forward their emails to such personal accounts. Also let them know that the ‘email’ within CANVAS isn’t an open email system. It is internal to just CANVAS.
Section 17. CommunicationTOP
Email is used as a critical function in communicating with students and faculty. Email will be used to provide updates to faculty, share requests from administration, inform of upcoming meetings, and to preview ideas prior to faculty or committee meetings. It is up to each faculty member to make sure their email system is properly working. If faculty use a non-NMSU email, it is up to them to ensure that such emails are being forwarded.
In addition, the department will have a secured private page for departmental activities. This web page, http://publichealth.nmsu.edu/private, will host minutes from faculty and committee meetings, self-study reports (CEPH, SABPAC) and other pertinent information. To access this web page one must use a password. That password can be obtained from the Department Head and/or departmental secretary.
Faculty who wish to be placed on an emergency cell phone notification are to provide the Department Head with their cell number and their cell provider.
Section 18. Annual Faculty EvaluationTOP
All annual assessments will require that faculty members incorporate their data into the Digital Measures system (http://digitalmeasures.nmsu.edu). That, along with the faculty’s current CV, and a brief (1-2 page) overview on the highlights of the evaluation year, AND the next year’s Work Allocations/Goals shall be turned into the Department Head no later than December 1.
The Department Head will personally meet with each faculty member between December 1 and December 15 to go through their annual performance.
Section 19. ResearchTOP
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Research is highly valued, and expected among the tenure-track faculty. It is expected that prior to conducting any research involving humans, IRB approval be obtained. All faculty and students conducting research involving humans must go through an ‘ethics’ training. Upon completion of such training please provide a copy of your completion to The Departmental Administrative Assistant.
An equally important part of scholarly productivity is the seeking of outside funds. There are two groups on campus that work with faculty to obtain outside funding. The NMSU Foundation, and the college’s foundation person—Jennifer Cervantes, work with faculty to seek funding from private foundations or organizations. The Office of Strategic Initiatives (http://research.nmsu.edu/osi/) works with faculty to seek funds from federal and state agencies.
For those seeking funds from OSI, the Department highly recommends consulting with the College’s Associate Dean for Research prior to any submission.
There are opportunities for faculty to obtain internal support for research. The college has a small startup grant ($5,000) that is noncompetitive. Its intent is to help assistant professor (or those on tenure-track) complete research (which may lead to outside funding). Faculty need to consult with the associate dean for research in the college to obtain more information.
The Office of the Vice President for Research also has several opportunities for providing funds. They offer funds for the Interdisciplinary Research Grants (IRG) (http://research.nmsu.edu/irg/12/), the Rising Star (http://research.nmsu.edu/risingstar11/), the Undergraduate Research Initiative Grant (http://research.nmsu.edu/urig/), and others.
Section 20. Graduate Program PracticesTOP
Section A. Student Competency Assessment. All students must complete the form below during their first semester (MPH 510).
A. MPH Program Policies and Procedures
Policy: Required Student Competency Checklist Category: Student Program RequirementOriginal Date: September 28, 2010 Approval:
Michael Young, Interim Dept. HeadRevised Date: Approval:
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Procedures
Beginning Academic Year 2010-2011, new on-campus and online MPH students are required to complete a Student Competency Checklist in the beginning and end of their program. Current on-campus and online MPH students are required to complete a Student Competency Checklist at the end of their program.
Students
Students follow the steps below to complete the competency checklist.
1. Receive (1) competency checklist, (2) instructions, and (3) completion due date via email from the program coordinator. Note: New students will complete the checklist during their first semester (MPH Orientation). Current students will complete the checklist after their successful completion of the written exam and before the oral exam date.
2. Locate the competency checklist in the email attachment from the program coordinator.3. Open the Word document and rename the checklist Word document using last name, first
initial, and date, e.g., SmithA10-05-10 (SmithAXX-XX-XX). Save the document in your files. 4. Complete the ratings for each competency and sub-competency using the rating scale listed on
checklist. Save the updated document in your files.5. Upload to the MPH Exit Interview Course. Return the completed checklist document file via
MPH Exit Interview CANVAS course before the due date.
Program Coordinators
Program coordinators will:
1. Send students an email with the (1) checklist, (2) instructions, and (3) completion due date.2. Receive email with completed checklist from students.3. Place a copy of the completed checklists in the students’ files. 4. Prepare a report summary of the competency levels for each student.
a. Excel format template is developed and will be distributed to program coordinators. b. The copy and paste feature to import the data into the template is used for each
student’s column of ratings.5. Distribute the report each semester via email to faculty members to review for student advising
or course development. 6. Send a copy of the report each semester to the department secretary.
Department Secretary
The department secretary will:
1. Place copies in the department binder each semester. 2. Contact program coordinators if information has not been received by the end of the semester.3. Copies of the detailed reports and report summaries will be maintained in a department binder
for recordkeeping.
Faculty Members
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Faculty members review the reports and use the information during their MPH student advising and course content development.
Section B. Exit Interview. All graduate students must complete an exit survey—it is a requirement of the STAR Audit. During April and November each student who has completed the form for graduation will be sent an email asking to complete the exit survey. They are upload it to the MPH Exit Interview CANVAS course.
B. Exit Interview
Procedures
Beginning Academic Year 2010-2011, all MPH students will complete a Student Exit Survey. Students complete the Student Exit Survey via a CANVAS non-academic courser. All students who
have registered for graduation for a particular semester will be registered for this Non-Academic course.
Students
Students follow the steps below to complete and return the Student Exit Survey.
1. After receiving notification of a student who has applied for graduation, students who will be graduating that semester will be added to a non-academic course in CANVAS. Students will be informed that they have been added to that course. Upon receipt of such information, students can access the Exit Interview Course and complete the survey. This is required for MPH students, and highly encouraged for BCH students.
2. Upon completion of the exit survey, students will ‘save’ it to CANVAS. 3. The department head will download the exit interviews, removing all identifying marks and send to
the MPH Advisory Committee and the Graduate Coordinator.4. Upon completion, students in the MPH program will have their STAR Audit noted that this was
completed.
Department Secretary
The department secretary keeps records maintained in the department files. The department secretary will contact the graduate coordinator if information has not been received by the end of the spring semester.
Faculty Members
Faculty members review the summary and discuss results at a faculty meeting.
MPH Comprehensive Examination Procedures
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Per our examination policies and procedures, the following information will help faculty prepare, score and report the comprehensive examinations. Essential elements and dates are included here for your perusal.
1. Permission to Take the Exam.
Students are to contact their advisors to begin the process for taking the examination. At this point students have the freedom to choose their committee chair. Once the committee chair is named, the student and the committee chair should work together to complete the Application to Take the Comprehensive Examination form that is online and fillable on our website under “Current Students”. Once completed, the form is to be sent to the Graduate Coordinator no later than COB September 13, or next business day, for Fall; or February 8, or next business day, for Spring.
2. The Examination.
Per departmental policy, all examination committee chairs will form the examination writing committee. Their task is to prepare the questions for the public health core and the health education core. Committee chairs will prepare/provide the question for individual students related to their area of interest or minor area.
The comprehensive examination committee will ratify the complete set of examination question prompts. Committee chairs will forward their questions sets to the Department Head no later than NOON the Thursday prior to comprehensive exams to upload to Canvas.
3. The Examination Timeline.
Students will receive their examination files via Canvas. The files will include a sheet related to policies and procedures, and an examination to include:
• One question from the public health core
• One question from the health education or HMAP curriculum
• One question from either a) the student’s minor if he/she has declared one or b) the student’s area of interest as determined via conversation between the examining committee chair and the student.
The examination is to be open on the Friday of the exam weekend at 8 AM. If students have any urgent questions related to the examination, they may contact their committee chair before 4:00 PM Friday. Responses are to be returned via e-mail attachment to all committee members (including the Dean’s Representative) via Canvas Drop Box by 8 AM the following Monday.
4. Grading.
Committee members from the MPH program are to grade the public health core and the health education/HMAP questions within 10 working days following the examination. Said members will also
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be responsible for grading the concentration question. If there is a minor question, that will be graded by the minor faculty member, even if that person is the dean’s representative. Otherwise, the dean’s representative should see the questions and the student’s responses, but will not grade any of the examination. The dean’s reps are only to oversee fairness and due process.
The Canvas drop box will close at 8 am on the Monday after comprehensive weekend, and immediately following, all students will be locked out of the site. Committee members will be able to freely share comments on Canvas related to student responses beginning 10:00 AM Monday.
Remember that the questions are to be graded as 2 (pass); 1 (partial pass); 0 (failure). No letter grades are assigned.
5. Grade Reporting. ( All scoring is due in Canvas by COB 10 business days)
Per all of our conversations on this process, the student’s exam will be scored as one of three outcomes:
Pass the exam Fail the exam. If the examination is a failure, you will have to decide if the student should be
granted a retake the following semester/session. It is not automatic. Recommend to oral exam. You can recommend to oral for clarification on one, two, or all three
questions.
The Academic Advisor will have all the departmental requests to take the comprehensive examination. Each of those forms contains a score reporting section. The examination outcome should be recorded on the score reporting form no later than the ten working days needed to complete grading, signed by the committee chair and the Public Health Sciences faculty committee member, then returned to the Academic Advisor.
IMPORTANT:
1. ONLY the committee chair is to report the outcome of the examination in Canvas. The chair will submit their decision to the Department Head. The Department Head, or designee, will then contact students no sooner than 10 days after completion of exams. DO NOT SEND notification to students regarding the examination outcome. Doing so has created a lot of commotion among the students, i.e., some get notices early and some get notices very late. The students talk and we get calls and e-mails wondering “why so-and-so got their results and I didn’t” The notifications of examination results will come from PHS office.
2. Only the committee chair and the PHS faculty representative sign the comprehensive examination form.
Do not send the reporting form to the Graduate School. Remember that the request form and the grade reporting are for our internal use only. The information regarding each student’s exam outcome will be reported in table format to the graduate school.
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Failure of Exam
In the event that the comprehensive exam is failed, the student’s committee can decide whether the student can take such exams again. If the committee agrees to have the students retake the exam, the student must take the complete exam (all three questions).
Section 21. Teaching LoadTOP
According to NMSU the teaching load for full-time tenure-track faculty is 12 credit hours. Faculty, with coordination with the Department Head are often given a 3 credit release to conduct research. The policy of the Department of Public Health Sciences is that faculty who are given release from classes to conduct research are expected to show evidence of scholarly productivity. Based on a faculty meeting in January, 2011, faculty generally agreed that if one was to receive a 25% reduction in teaching (from 12 hours to 9 hours), a reasonable expectation of scholarly productivity would be at least 1 publication in a peer-reviewed journal, presentation to a national conference, and submission of at least 1 grant. Obviously, other scholarly activities will be considered in lieu of the above. However, it is imperative that evidence of scholarly work be shown for those who receive release time.
The Department’s policy for assistant professors will be to give them a 50% release time to conduct research (a teaching load of 6 hours). Using the formula above, one should expect double the productivity of the above description. It should be noted that assistant professors are not encouraged to be PIs on grants or to work on textbooks—both, at least with the present P & T document, are likely to hinder success in publications and/or presentations.
The Department follows the college’s guidelines in providing overload. Overload is prohibited for assistant professors; overload for tenured faculty will be considered pending the following criteria are met:
1. There is a demonstrated need by the department to offer the course;2. There is funding available to teach the overload.3. Faculty is willing to teach the course;4. Faculty will agree to put in writing that the teaching of the overload will NOT impact their
scholarly productivity;a. A very strong case to support future overloads would be if the individual is willing
conduct extra scholarly productivity
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