a g e n d a - yorke peninsula council2016/07/13 · will be held on wednesday 13th july 2016, in...

Yorke Peninsula Council

NOTICE OF MEETING

Notice is hereby given that the next ordinary meeting of Council will be held on Wednesday 13th July 2016,

in the Council Chambers, 57 Main Street, Minlaton commencing at 5.30pm

Andrew Cameron CHIEF EXECUTIVE OFFICER

A G E N D A

ITEM 1 YORKE PENINSULA COUNCIL

1.1 Welcome by Mayor – meeting declared opened

1.2 Opening Prayer

1.3 Present

1.4 Leave of absence Andrew Cameron

1.5 Apologies Cr David Langford, Cr Naomi Bittner, Cr Scott Hoyle

Yorke Peninsula Council Council Agenda Wednesday 13th July 2016

1

1.6 Conflict of Interest

1.7 Minutes of previous meeting – for confirmation 1.7.1 Council meeting held on Wednesday 8th June 2016 at 5.30pm 1.8 Motions on Notice Nil

1.9 Questions on Notice Nil

1.10 Questions without Notice

1.11 Petitions Pages Speed Reform – Brentwood Road – Stansbury with 31 signatures 4 - 7

ITEM 2 MAYOR Pages Mayor Monthly Report 8

ITEM 3 COUNCILLORS’ REPORT Nil

ITEM 4 INFORMATION AGENDA Page 9

4.1 Items for exclusion

4.2 Receipt of Information Reports

4.3 Chief Executive Officer Pages 1. CEO Activities 10 2. Action List 11 - 15 3. LGA Regional Youth Traineeship Presentation 16 - 18

4.4 Corporate and Community Services Pages 1. Art Exhibition Working Party Minutes 19 - 22

CONFLICT OF INTEREST

Elected Members are reminded of the requirements for disclosure by Members of direct or indirect pecuniary benefit or detriment and non-pecuniary benefit or detriment in relation to a material conflict of interest in accordance with Section 73, or an actual or perceived conflict of interest in accordance with Section 75 of the Local Government Act in items listed for consideration on the Agenda. Section 74 and 75A of the Local Government Act 1999 requires that Elected Members declare any interest and provide full and accurate details of the relevant interest to the Council. In relation to actual or perceived conflicts of interest a member has an obligation to outline how they propose to deal with the actual or perceived conflict of interest prior to consideration of that item on the Agenda.

Each Member of a Council has a duty to vote at all meetings unless excepted by legislation.

The major exception being where a Member has a material conflict of interest.


2

2. Audit Committee Minutes 23 - 28

4.5 Assets and Infrastructure Services Pages 1. Construction and Maintenance Works 29 - 31

4.6 Development Services Pages 1. Bush Camping Working Party 32 - 48 2. Operations of Development Assessment Panel 49 - 50 3. Inspectorial Activity Report 51 - 52 4. Development Application Approvals 53 - 59 5. Waste Water Application Approvals 60 - 62

ITEM 5 VISITORS TO THE MEETING Roger Hogben – Camping Areas used by Motor Homes ITEM 6 DEBATE AGENDA Page 63

6.1 CHIEF EXECUTIVE OFFICER Pages 1. Elected Members Policies 64 - 78

6.2 CORPORATE AND COMMUNITY SERVICES Pages 1. 2016-2017 Annual Business Plan 79 - 80 2. Formal Adoption of Budget, Valuations and Rates 81 - 99 3. Review of Fees and Charges Register 100 - 105

6.3 ASSETS AND INFRASTRUCTURE SERVICES Nil

6.4 DEVELOPMENT SERVICES Pages 1. Revocation of Community Land - Kainton 106 - 112 2. Port Victoria RV Friendly Town endorsement 113 - 119 3. Road Closure Process 120 - 126 4. Proposed expansion of Bush Camping locations 127 - 130 5. Edithburgh Town and Surrounds DPA 131 - 152 6. Balgowan DPA Report 153 - 173

ITEM 7 GENERAL BUSINESS

Council has resolved that an Agenda Item “General Business” be included on the Council Agenda to enable members to raise matters of a minor nature for action by the Administration, or to call for reports.

ITEM 8 CONFIDENTIAL AGENDA Pages 1. Corny Point Road – Unsealed Road Construction 174 - 179

ITEM 9 NEXT MEETING Wednesday 10th August 2016

ITEM 10 CLOSURE


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4


5


6


7

MAYOR

IA/ITEM 2

MONTHLY REPORT (File Ref: 9.24.1.1)

PURPOSE

To keep Elected Members updated on Mayoral activities during the month of June 2016.

RECOMMENDATION

That the report be received.

DISCUSSION

1st June Meeting with Stansbury Progress Association representatives and Operations Manager Stephen Goldsworthy to assess the proposed removal of some Aleppo Pine Trees adjacent to Adelaide Road Stansbury and view the playground fence

3rd June Chaired the Local Government Transport Advisory Panel meeting held at City of Port Adelaide Enfield Civic Centre.

4th June Combined Lions Maitland, Minlaton and Stansbury Dalrymple Handover Dinner held at the Minlaton Bowling Club.

5th June Mayoress Claudia and I attended Maitland Lutheran Parish for the installation of the new Priest Reverend Steve Hibbard.

8th June Regular Monthly Council Meeting.

16th June Mayoress Claudia and I attended the Official Government House reception to honour the 90th birthday of Queen Elizabeth.

Following the reception His Excellency Governor Hieu van Le and Mrs Le hosted us at a formal dinner with Mayor Brenton Lewis and Mayoress Kathy,(Rural City of Murray Bridge), Mayor Stephen Patterson and Mayoress Tammy (City of Holdfast Bay) and two of His Excellency staff members.

17th – 18th June Participated in the LGA Council Members’ Forum held at Crowne Plaza Adelaide.

19th – 22nd June Crs Stock, Bittner, CEO Andrew Cameron and I attended the Australian Local Government Association National General Assembly in Canberra.

29th June Audit Committee Meeting (observer)

Elected Members regular Workshop.


8

INFORMATION

AGENDA


9

CHIEF EXECUTIVE OFFICER

IA/ITEM 4.3

1. CEO ACTIVITIES (File Ref: 9.24.1.1)

PURPOSE

To keep Elected Members informed of other meetings and activities during the month of June 2016.

RECOMMENDATION


DISCUSSION

1st June Local Government Professionals Economic Development Forum.

2nd June Discussions with Local Government Association, Norman Waterhouse Lawyers, Department State Development at LGA House in relation to the Inbound Shandong Mission to be held in September 2016.

3rd June Central Local Government Region CEO’s Forum held at Clare and Gilbert Valley’s Council – Clare.

6th – 7th June Marion Bay Feasibility Study Stakeholder Engagement and Site Visit at Marion Bay Boat Ramp.

8th June Monthly Council Meeting.

10th June Local Government Professionals Executive Meeting followed by Future Planning meeting.

14th June Corporate Management Team meeting.

16th June Professional Leadership Programme – Panel Discussion and meeting with LG Professionals PLP participants in relation to Local Government Context as the President of the LG Professionals.

19th – 22nd June Australian Local Government Association (ALGA) National General Assembly held in Canberra.

23rd June Regional Development Australia Briefing with Kelly-Anne Saffin.

28th June Corporate Management Team meeting, Enterprise Bargaining negotiations with staff and representatives of the Australian Workers Union.

Meeting with representatives of the Maitland Football Club to discuss Fire and Safety Management.

29th June Local Government Professionals Board Meeting, Elected Members Monthly Workshop.


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IA/ITEM 4.3

2. ACTION LISTING REPORT (File Ref: 9.24.1.1)

PURPOSE

To keep Elected Members updated on the status of the Action Listing.

RECOMMENDATION


LINK TO STRATEGIC PLAN

Goal: 5 Responsible Governance

Strategy: 5.5 Undertake effective risk management

DISCUSSION

The Action List included in the Council Agenda each month will incorporate action items from Council along with the current status.

RISK/LEGAL/LEGISLATIVE IMPLICATIONS

Local Government Act 1999 Yorke Peninsula Council’s Risk Management Framework

ATTACHMENTS

Attachment 1: Action Listing


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COUNCIL MEETING 13th July 2016

Action List

Responsible Officer

Agenda Item Number

Task Due Date

Status

Director Development Services

10th Aug 10 Item 20.4

Advise the Dept of Environment and Natural Resources that Council wish to Relinquish Care and Control of Crown Land Lot 88 Main Street Curramulka CR 5856/772

As soon as DEWNR responds

Underway - DEWNR advised,

no response to date

22nd January 2014


DA/CCS/R4 Organise Land Only lease for Balgowan Camping Ground

As soon as Ministerial approval is granted

Waiting on consent

14th May 2014

Director Assets & Infrastructure Services

DA/AIS/R3 Organise to have the following documents signed and sealed for the Walk the Yorke Leisure Trail with the State Government and private landholders

July 2014 – ongoing for duration of project

Only one private agreement still

outstanding Ongoing

13th May 2015


DA/DS/R2 Council agreed to accept care, control and management of Lot 10 Moorowie Terrace Port Moorowie CR5323/554

As soon as Ministerial approval is granted

Underway awaiting response

from Minister

10th June 2015


DA/CCS/R4 Relinquishment of care/control of Crown land occupied by the Royal Volunteer Coastal Patrol SA Inc. Port Victoria adjacent to the Port Victoria CFS station to accommodate the new CFS station requirements

Associated with Port Victoria CFS issue RVCP likely to be transferred to the Crown

With DEWNR for revocation of

existing dedication

12th August 2015


DA/CCS/R5 Finalise the proposed lease for the Royal Volunteer Coastal Patrol at Point Turton

July 2016 Awaiting outcome of Development

Application


12

9th September 2015

Director Assets and Infrastructure Services

Motion on Notice

Organise a plan for allocating $1 million for the accelerated roadside vegetation management

June 2016 Presentation to June 2016 Workshop

9th December 2015

Director Corporate & Community Services

DA/CCS/R4 Organise to undertake necessary works to upgrade Black Point Caravan and Camping Ground amenities

May/June 2016 Contractor engaged. Works

to commence within the next

month

9th March 2016


DA/DS/R1 Organise to erect a fence at the Port Vincent Foreshore Boat Ramp in accordance with Minute # 041/2016 and install a ticket machine

June 2016 Completed


DA/AIS/R1 Advise affected land owners in relation to Clinton Road Land Acquisition values

June 2016 Ongoing

13th April 2016


DA/DS/R1 Organise Public Consultation in relation to Maitland Children’s Centre Community Land redesignation

April/May 2016 Completed

CEO

GB Cr Hoyle queried tree trimming contract and RFT process advising that widths for clearance should be from the centre line of the road

April/May 2016 Completed - Email sent to

Elected Members 21st June 2016.

CEO

GB Cr Meyer requested a review of the tree trimming contract with the CEO to provide a report to a future workshop

May 2016 June 2016 Workshop Completed

11th May 2016

CEO

DA/CEO/R4 Organise for the Strategic Management Plan to undergo final public consultation stage

May 2016 Completed

Director DA/CCS/R6 Lodge a submission to

the Surveyor-General to July 2016 Commenced


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Corporate and Community Services

have Parsons Beach officially gazetted as a locality


DA/DS/R2 Commence public consultation for RV Friendly Status for Port Victoria

May 2016 Public Consultation

outcome at July meeting

8th June 2016

CEO

DA/CEO/R1 Advise Central Local Government Region of approval of Charter

June 2016 Completed


DA/CCS/R2 Organise for the ABP feedback to be considered prior to the adoption of the ABP and budget in July

June 2016 Completed


DA/CCS/R3 Organise to have preferred rating option prepared for the raising of General Rates for 2016/2017

June 2016 Completed


DA/CCS/R4 Advise Stansbury Golf Club that further information in relation to their request for a water allowance is to be provided at a future workshop.

Future This matter laying on the table.


DA/CCS/R5 Advise Warooka Progress Association in relation to the extension of their community grants application

June 2016 Completed


DA/CCS/R6 Advise Mission to Seafarers Port Giles in relation to the extension of their community grants application

June 2016 Completed


DA/CCS/R7 Organise to include PO027 Business Continuity Policy and Business Continuity Plan 2016 in the Council’s policy manual and on the website.

June 2016 Completed


DA/AIS/R1 Advise DPTI that Council endorses Road Manager Consent for them to implement Option 1 of the Night Travel for oversize/over

June 2016 Completed


14

mass Agricultural Vehicles.


DA/AIS/R2 Organise supply of materials for the construction of the Maitland Walking Trail.

June 2016

Completed


DA/DS/R1 Advise Bush Camping Working Party of endorsed recommendations.

June 2016 Completed


DA/DS/R2 Organise to have the following documents signed and sealed for the Land Management Agreement over land Section 322 Hundred of Para Wurlie, Point Souttar, CT 5415/919.

June 2016 Completed


DA/DS/R3 Advise PIRSA that Council Supports the outcomes proposed in the Aquaculture (Zones – Eastern Spencer Gulf Amendment Policy) Statement of Effect.

June 2016

Completed


DA/DS/R4 Organise lease for Maitland Children’s Centre and have documents signed and sealed to execute lease.

June 2016 With DEWNR for Crown approval


DA/DS/R5 Organise Public Consultation for the purpose of obtaining the views of interested persons for the regulation of shop trading hours.

June 2016 Underway


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IA/ITEM 4.3

3. LGA TRAINEE PRESENTATION (File Ref: 9.24.1.1)

PURPOSE

To provide Elected Members with correspondence (copy attached) received from the Local Government Association thanking Council for the time put into providing the members of the Regional Youth Traineeship Programme with presentations during their induction.

RECOMMENDATION



Goal: 1 Economically Prosperous Peninsula Strategy: 1.7 Support employment opportunities for our community

BACKGROUND

Elected Members would be aware that Council has participated in the Regional Youth Traineeship Programme with the employment of three young people.

DISCUSSION

Correspondence has been received addressed to both Mayor Agnew and myself in relation to presentations made to the Regional Youth Traineeship group during a recent induction programme conducted for the trainees on 25th May 2016.

This correspondence is provided for Elected Members information only.

COMMUNITY ENGAGEMENT PLAN

Not applicable.

CONSULTATION PROCESS

In preparing this report, the following Yorke Peninsula Council officers were consulted:

Nil

In preparing this report, the following External Parties were consulted:

Nil

Not applicable.

ATTACHMENTS

Nil


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Education & Training

Local Government Associationof South Australia

" 3 JUN 2016

Our−Reference:−−−6388O7−−31

May 2016

Mayor Ray Agnew, OAMYorke Peninsula CouncilPO Box 88MINLATON SA 5575

Email: mavorAvorke.sasiov.au

Dear Mayor Agnew

The voice of local government.

Item Number

4.3e.,−− 2C316 —GLI S Number

C.1 3e 3 − 3Distribution

cliS0 recei' vealPor ce 0

LGA Welcome to Local Government Induction

Thank you for presenting at the LGA Welcome to Local Government Induction for the trainees inthe regional youth traineeship program held on 25 May 2016 at the Yorke Peninsula Council.

We very much appreciate the time and effort that you put into your presentation in order to shareyour career journey with the trainees in the program.

The feedback from participants was highly complementary of your presentation and in fact thewhole day was extremely well received due largely to the calibre of presenters and the relevanceof the presentations.

Thank you again for your participation.

Yours sincerely

Andrew HasteDirector Member Services

Telephone: 8224 2073Email: andrew,hasteelaa.sa.aov.au


17

Education & Training

Local Government Association The voice of local governmentof South Australia

3 JUN 2016

Out Reference: 638803

31 May 2016

Mr Andrew CameronChief Executive OfficerYorke Peninsula CouncilPO Box 88MINLATON SA 5575

Email: andrew.cameronavorke.sasiov.au

Dear Andrew

LGA Welcome to Local Government Induction

Item Number

GDS Number

Distribution

Thank you for presenting at the LGA Welcome to Local Government Induction for the trainees inthe regional youth traineeship program held on 25 May 2016 at the Yorke Peninsula Council.

We very much appreciate the time and effort that you put into your presentation in order to shareyour career journey with the trainees in the program.

The feedback from participants was highly complementary of your presentation and in fact thewhole day was extremely well received due largely to the calibre of presenters and the relevanceof the presentations.

Thank you again for your participation.

Yours sincerely

Andrew HasteDirector Member Services

Telephone: 8224 2073Email: andrew.hastenlaa.sactov.au


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DIRECTOR CORPORATE AND COMMUNITY SERVICES

IA/ITEM 4.4

1. ART EXHIBITION WORKING PARTY MINUTES – 30th MAY 2016

(File Ref: 17.94.5.1)

PURPOSE

The Art Exhibition Working Party is a Working Party of Council. A copy of the minutes from their meeting held on 30th May 2016 is attached.

RECOMMENDATION



Goal: 1 Economically Prosperous Peninsula

Strategy: 1.4 Support local events and help attract new events 1.5 Partner and build positive relationships with key stakeholders

(e.g. Regional Development Australia, Central Local Government Region, YP Tourism and Progress Associations) to progress tourism and business growth, including enabling the attraction of niche businesses

BACKGROUND

To keep Council and the community informed of progress in delivering the 2016/2018 Art Exhibition.

DISCUSSION

Business discussed at the meeting centred around:

Reports – Finance report

Use of Art Screens for other organisations

Thank you letters/donations/certificates

2018 Exhibition

Review of date of next meeting


19


Not applicable



Director Corporate and Community Services


Art Exhibition Working Party

POLICY IMPLICATIONS

Not applicable

BUDGET AND RESOURCE IMPLICATIONS

Funding provided for in the 2015/2016 adopted budget.


Not applicable

ATTACHMENTS

Attachment 1: Art Exhibition Working Party Minutes 30th May 2016


20

Minutes of the Meeting of the Art Exhibition Working Party

held on Monday 30th May 2016 in the Maitland Council Office

commencing at 2.00pm

(Subject to confirmation)

ITEM 1 OPEN 1.1 Welcome by Chairperson Anne Eyles declared the meeting open at 2.05pm and

thanked everyone for attending. 1.2 Present - Anne Eyles, Irene Hughes–Jones, Brenda Bowman and Cr Alan Headon In Attendance: David Harding, Rachel Rich (minute secretary) 1.3 Apologies/leave of absence – Cr John Rich 8/4/2016 – 22/06/2016 1.4 Minutes of previous meeting – Brenda Bowman moved Cr Headon seconded That the Minutes of the Art Exhibition Working Party meeting held on 26th April 2016 as circulated be confirmed.

CARRIED

1.5 Conflict of Interest - The Chairperson reminded members of their obligations in relation to Conflict of Interest provisions. ITEM 2 BUSINESS ARISING 2.1 Financial Report: David spoke to the working party and explained the financial outcome on completion of the Exhibition.

David Harding moved Cr Headon seconded

That the financial report be received. CARRIED


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ITEM 3 NEW BUSINESS:

3.1 It was agreed in the February 2016 meeting to allow the use of the champagne glasses for the YP Tourism Awards. Action: Rachel to liaise with Brenda to organise the glasses to be moved from the shed into the bar area prior to the 22nd June 2016. 3.2 Brenda enquired about Cr Braund requesting to use the Art Screens in October as she will be away for the October long weekend. Action: Rachel to liaise with Cr Braund to confirm what dates he will require use of the Art Screens and organise with Brenda. 3.3 All letters and certificates of appreciation have now been sent out. ITEM 4 2018 EXHIBITION

4.1 Council will continue to support the 2018 Art Exhibition. Discussions centred on who will be involved with the next Exhibition. How to attract new members and new ideas to keep moving forward. Brenda expressed an interest in being involved with the Exhibition, but not be on the committee. 4.2 Suggestion to go to the August Council Meeting to nominate Councillors as next Committee members and approach Community Groups and Progress Associations for involvement and sponsorship. ITEM 5 NEXT MEETING Wednesday 14th September 2016 at 2.00pm ITEM 6 MEETING CLOSE The meeting closed at 2.45pm .……………………………………………………….. Chairperson - Anne Eyles


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IA/ITEM 4.4

2. AUDIT COMMITTEE MINUTES – 29th JUNE 2016 (File Ref: 9.24.1.1)

PURPOSE

The Audit Committee is a Section 41 Committee of Council. A copy of the minutes from their meeting held on 29th June 2016 is attached.

RECOMMENDATION



Goal: 5 Responsible Governance Strategy: 5.1 Openness and transparency of reporting Council’s

performance 5.2 Effective leadership and informed decision making

5.3 Meet all legislative requirements and compliance with Council’s internal controls

5.5 Undertake effective risk management 5.8 Continuous improvement of Council processes

BACKGROUND

To keep Council informed of regular Audit Committee Meetings.

DISCUSSION


2016 Audit Committee Work Plan

2016/2017 Annual Business Plan Public Consultation Feedback

Strategic Management Plan Update

External Audit Management Report

Rating Model 2016/17 Update

Internal Audit Activity & Internal Controls Project Update

Asset Management update

Risk Management Update

Audit Committee – Independent Members Tenure


23


Not applicable





Chair Audit Committee

POLICY IMPLICATIONS

Not applicable


Not applicable


Audit Committee costs are accounted for in Council’s approved budget.

The Audit Committee is a legislated Section 41 Committee of Council.

ATTACHMENTS

Attachment 1: Audit Committee Meeting Minutes 29th June 2016


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Minutes of the Audit Committee Meeting of the Yorke Peninsula Council

held on Wednesday 29th June 2016, in the Council Chambers

57 Main Street Minlaton commencing at 3:00pm (Subject to confirmation)

ITEM 1 WELCOME Mr Peter Brass welcomed everyone to the meeting and declared the meeting open at 3.01pm. PRESENT Independent Members Peter Brass (via phone conference) and David Hurley, Councillors Scott Hoyle and Tania Stock.

APOLOGIES Andrew Cameron Cr John Rich IN ATTENDANCE Mayor Ray Agnew David Harding Director Corporate and Community Services Trevor Graham Director Assets and Infrastructure Sid Jain Manager Financial Services Michael McCauley Asset Manager Roxanne White Risk Management Officer Jim Keogh External Auditor Rachel Rich Minute Secretary MINUTES OF THE PREVIOUS MEETING Cr Stock moved Cr Hoyle seconded That the minutes of the Audit Committee meeting held on 18th May 2016 as circulated, be confirmed as a true record.

CARRIED 024/2016 (29/06/2016)


25

CONFLICT OF INTEREST The Chairperson reminded all members of the requirement to disclose any conflict of interest and provide full and accurate details of the relevant interest to the Audit Committee prior to consideration of that item on the Agenda. No conflicts were disclosed by the Committee members. ITEM 2 REPORTS 1. REVIEW AUDIT COMMITTEE WORK PLAN 2016 Mr David Harding spoke to the report and answered questions from the Committee. Dates of future meetings can be reviewed if necessary. Updated changes advised accordingly. Mr Peter Brass noted that the annual self-assessment was not on work plan and asked it be added to September meeting agenda, and final assessment report to be reviewed at the October meeting. David Hurley moved Cr Stock seconded That the Audit Committee endorses the updated 2016 Audit Committee Work plan with the addition of the annual self-assessment.

CARRIED 025/2016 (29/06/2016) 2. 2016/2017 ANNUAL BUSINESS PLAN PUBLIC CONSULTATION FEEDBACK Mr David Harding spoke to the report and answered questions from the Committee. Cr Hoyle moved David Hurley seconded That the Audit Committee receive and note the report.

CARRIED 026/2016 (29/06/2016) 3. STRATEGIC MANAGEMENT PLAN UPDATE Mr David Harding spoke to the report and answered questions from the Committee. Discussions ensued around responsible governance and internal control audit results. Cr Hoyle moved Cr Stock seconded That the Audit Committee receives and notes the report as endorsed by Council.

CARRIED 027/2016 (29/06/2016) 4. EXTERNAL AUDIT MANAGEMENT REPORT Mr David Harding spoke to the report and answered questions from the Committee. Mr Jim Keogh was invited to speak to the committee in relation to the report findings and recommendations. Mr David Hurley raised some concerns regarding the high risk findings and if management comments on controls to mitigate the risks are effective and will be implemented in a timely manner. Mr Jim Keogh indicated that external audit will be testing the controls when they visit in September.


26

David Hurley moved Cr Hoyle seconded That the Audit Committee endorse management’s response to the issues identified in the report, with the addition of a responsible person and completion date.

CARRIED 028/2016 (29/06/2016) 5. RATING MODEL 2016/17 UPDATE Mr David Harding spoke to the report and answered questions from the Committee. Cr Hoyle moved Cr Stock seconded That the Audit Committee receives and notes the report.

CARRIED 029/2016 (29/06/2016) 6. INTERNAL AUDIT ACTIVITY AND INTERNAL CONTROLS PROJECT UPDATE Mr David Harding presented the report on behalf of the Business Improvement Officer, who is currently on leave. The Business Continuity Plan was discussed and it was noted that responsible officers and back up resources have been appointed in accordance with the plan. The next stage is to test the plan for effectiveness. David Hurley moved Cr Stock seconded That the Audit Committee receives and notes the report.

CARRIED 030/2016 (29/06/2016) 7. ASSET MANAGEMENT UPDATE Mr Michael McCauley spoke to the report and answered questions from the Committee. Cr Stock moved David Hurley seconded That the Audit Committee receives and notes the report.

CARRIED 031/2016 (29/06/2016) 8. RISK MANAGEMENT UPDATE Ms Roxanne White spoke to the report and answered questions from the Committee. Mr Peter Brass queried the Risk Maturity Assessment and when it would be completed. It was recommended that it will be completed by the September meeting. David Hurley moved Cr Stock seconded That Audit Committee receives and notes the report.

CARRIED 032/2016 (29/06/2016)


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9. AUDIT COMMITTEE - INDEPENDENT MEMBERS TENURE Mr David Harding provided a verbal update and answered questions from the Committee. The current Independent Member’s tenure expires on 30th November 2016. Applications for the next term will be sought via the normal method of advertising. October meeting will be the last for the current Independent Members and they can apply for another term. Cr Stock moved Cr Hoyle seconded That Audit Committee receives and notes the verbal report.

CARRIED 033/2016 (29/06/2016) ITEM 3 GENERAL BUSINESS

3.1. Mr Peter Brass raised the new legislation relating to conflict of interest. Suggested Mr David Hurley be afforded the opportunity to read any available material supplied as part of Elected Member’s education program.

ITEM 4 NEXT MEETING Wednesday 28th September 2016 3.00pm ITEM 5 CLOSURE The Meeting Closed at 4.08pm

…………………………………………………………….. Mr Peter Brass


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DIRECTOR ASSETS & INFRASTRUCTURE SERVICES

IA/ITEM 4.5

1. CONSTRUCTION AND MAINTENANCE WORKS (File Ref: 9.24.1.1)

PURPOSE

To provide a summary of capital and maintenance works undertaken within Assets and Infrastructure Services throughout the month preceding the July 2016 meeting of Council.

RECOMMENDATION



Goal: 2 Community Connected through Infrastructure Strategy: 2.5 Explore provision of new infrastructure

2.6 Install and upgrade appropriate traffic control device management

2.7 Upgrade and beautification of open (recreation) spaces (e.g. playgrounds, water parks, BBQ areas etc.)

BACKGROUND

This report provides Council with a summary of the capital and maintenance works undertaken within Assets and Infrastructure Services throughout the month preceding the Council meeting.

DISCUSSION

Attention to parks, gardens and reserves is ongoing throughout the district within available resources.

Patrol Grading is ongoing and programmed throughout the district, in line with current schedules, techniques and resources. It is acknowledged that weather events have at times disrupted some schedules.

Road construction and maintenance requirements have been undertaken on the following roads complimenting 2015/16 budget allocations:

o Arthurton Township (swaile drains) Ongoing o Burners Beach Track Repaired o Clinton Road Ongoing o Corny Point Road (by contractors) Ongoing o Cutline Road Completed o Dump Road Completed o Old Port Vincent Road Completed o North Coast Road (by contractors) Ongoing o Polkinghorne Road Completed o Patch Sheeting Ongoing

A shelter and public convenience have been installed at the Minlaton Airstrip.


29

Footpath paving has been completed on the eastern side of Fifth Street, Ardrossan (from First Street to Second Street)

The following works / upgrades have been applied to our Community Wastewater Management Systems (CWMS) and Water Schemes:

CWMS

o Gravity drain blockages cleared Ardrossan o Installation of maintenance shaft Ardrossan o Replacement of pump station railing and fittings Balgowan o Replacement of manhole increment Bluff Beach o Installation of lean-to WWTP shed Chinaman Wells o Replacement of pump station railing and fittings Hardwicke Bay o Refinement to decant tanks access Point Turton o Installation of tank stands Port Julia o Repairs / replacement of control board (ongoing) Port Victoria o Repairs to irrigation pump Port Vincent o Repairs to irrigation pipes Stansbury

Water Schemes

o Extension to supply line Black Point (All CWMS, Water Schemes and Stormwater Harvesting Schemes are monitored with water quality testing in accordance with SA Health and Environmental Protection Authority [EPA] licence conditions.)

Relevant separation fencing, access ramp and path infrastructure, has been introduced at the Port Vincent Sailing Club / Boat Ramp manoeuvring area. A Ticket Machine has also been installed at this site.

Approximately 36 Customer Service Requests (CSRs) have been addressed throughout June with activities including:

o Cemetery maintenance o Driveway installation o Maintenance to public buildings o Mop up from storm damage o Repairs / replacement of signs o Sealed and unsealed road maintenance o Stormwater infrastructure upgrades o Street scaping requirements

Upgrading of stair infrastructure at the Ardrossan Hall has been completed.

The Walk the Yorke Leisure Trail received the Tourist Attractions Award at the recent Yorke Peninsula Tourism Awards held in Ardrossan.

The following areas of roadside vegetation clearance have been attended to by contractors (Envirotrim):

o Bussenschutt Road Holman Road to Upper Yorke Road o Davey Road Coleman Road to Loveridge Road o Melton South Road Upper Yorke Road to Clinton Road o Reservoir Road Coleman Road to Westbrook Road o Williamson Road Upper Yorke Road to Melton South Road

Enviro toilets have been completed at Berry Bay North and Berry Bay South.

Footpath rework (introduction and levelling of fines) has been completed in Ardrossan and Maitland.


30


Not applicable



Infrastructure Manager

Operations Manager

Works Manager

Operations Coordinator

Leading Worker Central

Leading Worker North

Leading Worker South

Works Supervisor North

Works Supervisor South


Nil

POLICY IMPLICATIONS

Not applicable


Within capital and operations budgets


Not applicable

ATTACHMENTS

Nil


31

DIRECTOR DEVELOPMENT SERVICES

IA/ITEM 4.6

1. BUSH CAMPING WORKING PARTY (File Ref: 9.24.1.1)

PURPOSE

To receive the Minutes of Council’s Bush Camping Working Party held 8th June, 2016.

RECOMMENDATION

That Council receive the Minutes of the Bush Camping Working Party held on 8th June, 2016.


Goal: 1 Economically Prosperous Peninsula Strategy: 1.3 Improve visitor experiences, infrastructure, signage, information and support.

BACKGROUND

Further to a bush camping review by the Audit Committee in September 2014, the Bush Camping Working Party was established in April 2016, to address the recommendations presented by the Audit Committee.

As per the Audit Committees recommendations, the Bush Camping Action Plan (The Plan) has been created. The Plan clearly outlines each of the Audit Committees recommendations and the timeframes for measuring and achieving practical outcomes. The document is updated regularly to reflect progress and action outcomes.

DISCUSSION


Eliminating businesses from having to provide camping permits.

Notifying rate payers of new camping permit fee structure.

Implement new camping fees 1st September 2016.

Signage costings.

Identify and report to Council about establishing suitable new camping reserves.


Level 1 – Inform - Minutes will be available on Council’s website. As this project progresses, a full engagement plan will be developed to engage the community on recommendations.


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Manager Development Services

Senior Compliance Officer


Bush Camping Working Party

Visitor Information Centre

POLICY IMPLICATIONS

Not applicable


An opportunity to offset resources and the ongoing expenses required to financially sustain the bush camping locations and facilities.


Local Government Act

National Competition Policy - 1995 Competition Principles Agreement

Council must ensure competitive neutrality principles are applied in accordance with 1995 Competition Principles Agreement. Camping permit fees should not be set at a rate that is too low and discourages campers from using local Caravan Parks.

ATTACHMENTS

Attachment 1: Bush Camping Working Party Minutes

Attachment 2: Bush camping Action Plan


33

Yorke Peninsula Council 1 Bush Camping Working Party Wednesday 8th June 2016


Minutes of the Meeting of the Bush Camping Working Party

Held on Wednesday 8th June 2016 In the Council Chambers

57 Main Street Minlaton commencing at 3pm

(Subject to confirmation)

ITEM 1

1.1 WELCOME

Chairman Adam Meyer welcomed everyone to the meeting and declared the meeting open at 3.05pm.

1.2 PRESENT

Councillors Tania Stock, Scott Hoyle, Adam Meyer and Naomi Bittner

IN ATTENDANCE

Roger Brooks Director Development Services Mick Cartwright Manager Development Services Phil Herrmann Senior Compliance Officer Stephen Goldsworthy Operations Manager Wendy Story Visitor Information Services Coordinator Maddy Pulling Minute Secretary

1.3 LEAVE OF ABSENCE

Nil

1.4 APOLOGIES

Nil

1.5 MINUTES OF THE PREVIOUS MEETING - for confirmation.

Cr Adam Meyer moved Cr Naomi Bittner seconded

That the minutes of the Bush Camping Working Party meeting held on 11th May 2016, as circulated, be confirmed as a true record.

CARRIED


34


ITEM 2 VISITORS TO THE MEETING

ITEM 3 CORRESPONDENCE

3.1 Cr Adam Meyer has had correspondence from a community member who wishes to address the Working Party and specifically discuss RV tourism. The Working Party were in agreeance for Cr Adam Meyer to invite the community member to speak at the July 2016 meeting.

ITEM 4 DEBATE AGENDA

4.1 Council’s Senior Compliance Officer has visited all the businesses who are currently issuing camping permits. A majority of the businesses have indicated that they don’t want to continue issuing permits, whilst some have indicated that they are happy to provide the service.

The Working Party discussed:

Eliminating the businesses from having to provide camping permits and collect cash payments by 1st September, 2016.

Inform these local businesses that they could continue facilitating camping permits if the business was willing to do the camping permit transaction online - via the website using their own computers.

Write to the local businesses to notify them of the changes and thank the businesses for their service.

Notify rate payers by way of a brochure to be included in the first quarter rates notice; that camping permits can be purchased via the website from 1st September, 2016 or at Visitors Information Centre or Council offices.

Signage to be placed throughout Yorke Peninsula informing the methods of purchasing a camping permit.

4.2 Signage for the entry points of each camp location were presented and discussed, the final draft to be modified to include:

“Sand” coloured background

Map of surrounding location (map to be relevant to each camp location)

One photo per sign

Font to be enlarged in comparison to the photo

No emergency number to be displayed

Feature Council logo

Stephen Goldsworthy and Wendy Story to complete final signage draft and circulate amongst Working Party for final approval.

4.3 Stephen Goldsworthy advised 23 signs would be required for 20 camping reserves and provided an approximate quote of $350 per sign for 900x1200. Stephen Goldsworthy to provide the Working Party with costs to install the signs.


35


4.4 The Working Party agreed that the following locations of Port Minlacowie, Foul Bay Boat Ramp, Len Barker Reserve and Parara are suitable to be established as camping reserves. These reserves are currently non-gazetted and Council should proceed with a public consultation, with the view of opening these locations as camping areas.

4.4.1 Matters Raised

It was suggested that more education needs to be provided to tourists for water access locations. Wendy Story advised they currently provide a brochure to tourists visiting the Visitors Information Centre information.

ITEM 5 GENERAL BUSINESS

Nil

ITEM 6 NEXT MEETING

To be confirmed

ITEM 7 CLOSURE

The meeting closed at 4.50pm

……………………………………. Chairperson – Cr Adam Meyer Wednesday, 8th June, 2016.


36

Bush Camping Action Plan Commencement April 2016

Strategy Action Responsibility Timeframe Status

1. A Bush Camping Policy be developed.

The Policy to be widely communicated to the local community and visitors. The document should be simple and easy for the community to understand.

Roger, Mick, Phil

Ongoing throughout the process

A draft policy has commenced. This policy would be better finalised at the end of the findings of the working party

Working Party to finalise and update

June 2016

2. Improve current signage

Consider the current signage requirements, ideally an upgrade to signage to ensure consistent branding, correct location of signs and quality of information provided on the signage

signs need to be placed at the entrance of each camping site. The signs need to be welcoming and include

site/area name

advising no permit no camping

instruction on how and where to purchase a permit

that one (or two) motor vehicle per site

penalties will apply

the Visitor Information Centre’s phone number to assist with any issues in relation to permits

Include maps on signage

Stephen, Phil, Wendy - Check signage review and report to Working Party

June 2016 Draft design for the committee to consider -(Pending) Report to Council -(Pending)

3. Additional Signage in key areas

Consider additional signage in key areas such as Port Wakefield or Federation Park

Stephen, Phil , Wendy

June 2016 Draft design for the committee to


37

informing the public of permit requirements and advertising bush camping.

Educational signs advising ‘camping without a permit’ should be located at the main entry points to the Peninsula including Yorke Highway near Federation Square and on Arthurton Rd near Agery and Spencer Highway near Rocky Bend

General advertising signs could be placed at Port Wakefield and Federation Corner

The Visitor Information Centre has great information re bush camping. Council’s web site should have link to this site for promotion. The web and local tourist guide used to promote our bush camping

The use of temporary corflute signage for educational purposes.

consider -(Pending) Report to Council -(Pending)

June 2016

4. Additional Businesses to assist with issuing permits

Identify additional businesses as campers enter Yorke Peninsula to issue and receipt permits.

The current manner in which permits are issued is unable to collate the data. This means that Council staff need to physically check each camp site to ensure they have a current permit. This is very time consuming.

Some of the businesses that now collect fees are extremely loathed to do so as it is very time consuming for them. Some of these current outlets advise the campers not to worry about the permit, wait for a Council Officer to attend. This is the

Wendy, Phil

June 2016 Report to the Working Party for direction (Pending) COMPLETED


38

current culture of the campers, somethings that needs to be changed so that they all have a permit prior to arriving at the camp ground.

Better use of IT could be used so that that no businesses issue permits. All permits need to go through Visitor Information Centre’s Book Easy program or similar program. The VIC program can cater for online bush camping, it is a very similar program that is used by National Parks. If other businesses continue to be a permit outlet they would need to process the permits through the booking system program.

Campers can either do online themselves or ring the Visitor Information Centre or a Council office. This data is then collected and Rangers can receive a daily report of what vehicles have a permit to camp. Rangers can then complete a quick drive through ensuring the registration numbers appear on the report – if they don’t there’s a good chance they do not have a permit and the Ranger can investigate further. Current practices see Rangers having to speak to every camper to determine if a permit has been purchased. This would certainly speed the process up enabling Rangers to do more patrols in various areas.

5. Additional Options to obtain bush camping

Council to consider additional ways to access and obtain bush camping permits e.g. an on-line system via Council’s website or

Wendy, Phil, Roger Mick

June 2016 Report to Working Party


39

permits

Installing self-service ticket machines

It has also been suggested that ticket machines could be placed in strategic locations and campers could purchase a ticket on their way to their destination. The cost associated with purchasing (vicinity 4k to 6k per machine) and maintaining ticket machines would be expensive and time consuming and would be a target of vandalism. Rangers would also need to check every vehicle to ensure they have a ticket.

An on-line system would be automatic and only require a small amount of staff time to set up and maintain. Ideally reports could be produced with campers registration numbers attached that could be produced daily for the Rangers.

Permits could still be available at Council Offices or the Visitor Information Centre but are done online by staff

Consideration could be given to developing an APP

6. Educating Bush Campers of New Policy

Once new policy and processes are considered and implemented ensure that the Ranger educates and makes the bush camping public aware of new processes and change to culture.

Signage, website, Facebook. Fliers & word of mouth will all be an important phase of the re-education program

Consider weekly, monthly,

Roger/Anne Hammond

September 2016

Ongoing


40

6 monthly, annual permits – discounts for locals

7. Develop a Bush Camping Permit procedure

Develop a Bush Camping Permit Procedure to reflect current expectations are communicated to staff, Rangers and local businesses who are issuing permits on behalf of Council. At a minimum the document should outline the:

Senior Compliance Officer to visit businesses to assess if collection of permit money is a burden.

Online automated emails with regulations to be provided to permit purchaser

Camping permit will encompass all Yorke Peninsula Bush Camping locations

Permit to specify how many tents/vehicles/caravan allowed per site

Review contents of permit in May 2018

Timelines of collection and banking processes

Standard receipting procedures, including reconciliation

Security considerations when collecting and counting money

Supporting documentation requirements

Process for notifying Council when the identified business

Roger, Mick, Phil, Wendy, Anne, Stephen Phil Herrmann Wendy Story, Anne Hammond Wendy Story, Anne Hammond Working Party/Phil Herrmann

To follow 5 Additional Options to obtain bush camping permits.


41

change ownership.

The need for this may not be required if all permits are issued online. There will be no need for businesses to issue permits. The VIC is open most days of the year, a phone call to the VIC will allow purchase of ticket or applicant can go online themselves. If needed, to be developed towards the end of the process.

8. Collection of fees from assisting businesses or rangers to collect.

If it is considered too onerous for businesses to deposit fees in a timely manner, it should be added to the Ranger’s responsibilities to collect shop permit fees, including reconciliation and issuing receipts at the premises.

Rangers are currently collecting monies from participating businesses and issuing them on the spot with a written receipt. They then bring the money to the Council office where it is counted and receipted through Council’s receipting system.

Time consuming for Rangers. Electronic transfer would be more efficient

However if all tickets were purchased on line there will be no need for businesses to issue permits. The only issue that may arise is if that the person wanting a permit has cash only, which would mean they

Phil/Rangers Completed Rangers now collect all fees from Businesses monthly to ensure consistency

COMPLETED


42

need to attend the VIC or a Council Office. Once campers are aware that they need a permit prior to camping this issue would resolve.

If the online system for permits was implemented an educational period of approx. 12 months should be implemented prior to expiating those without permits.

9. Review of fees and charges.

Consider bush camping fees as part of the 2016 annual review of fees and charges.

Fees were determined as follows with 50% discount to all rate payers (excluding the nightly fee)

Charges to apply from 1st September 2016

$ 10 per night

$50 per week

$150 per month

$500 per year

Commence charging for the free camp sites.

These will need to be considered when budget allocations are determined.

All camping sites need to be charged the same fee across the Council

Mick

Prepare report of the recommendation to Council

une 2016 Report to Working Party COMPLETED


43

district. No free camping.

Investigate an annual permit

Consider weekly, monthly, quarterly, six monthly permit options

10. Review the camp site space allocations.

Review the camp site spaces allocations, with the aim to clearly delineate all camp sites with permanent markings

There are some thoughts that we should aim to clearly delineate all camp sites with permanent markings

Currently there is no restriction on the size of site or number of people allowed on one site. If we are able to implement a one car per site policy (may be it needs to be two car) with the only exemption being a RV towing a trailer with another vehicle being towed, there may be no need define camp sites. Some vans and tents are very large, this may result in many cars being part of a site which take up a lot of room and should be charged accordingly.

It has also been suggested that all camp sites need to be clearly determined with permanent markings and individual numbered sites. Will this create more confusion amongst campers? This will result in people shifting many times over an extended holiday, persons camping in the incorrect sites causing altercations.

The changes made to

Roger, Phil, Mick, Stephen

COMPLETED


44

sites at Innes appear to not be suitable for bush camping. Groups often team together to enable one large camp site, if sites are delineated, the openness to large camps will be destroyed.

11. Technology required for Rangers

Consider suitable technology (e.g. hand held palm pilot, tablets) for the Rangers to document and issue bush camping permits. This should incorporate a camera to allow photos to be taken as part of the process (should an infringement need to be issued).

Ideally Rangers would have access to technology out in the field that allows connection to the online booking to acquire wether permit issued or not.

If the online purchase of permits is implemented, as part of the education period it may be appropriate for Rangers to have the ability to go online and take payment and issue a receipt.

Matthew Luke, Roger, Phil, Mick

Commenced Preliminary Meeting with Provider, now waiting on a quote before reporting to the Working Party

12. Update Websites to correctly advise of Permit Purchase locations

Update information on Council and Visitor Information Centre websites to currently reflect all locations where permits can be obtained.

By having all permits issued online just need VIC and Council offices details

No need to double up on Council and VIC website, have link from Council to VIC site

Various websites and publications list a wide variety of free camping locations. Many of these are

Wendy, Phil, Anne Hammond

Ongoing


45

unauthorised. Need to make contact and have these publications corrected.

13. Role of the Rangers

Review the role of the Rangers so that standardised duties are undertaken and work is allocated by geographic area. Furthermore, the Corporate Management Team should consider resource requirements for Rangers, particularly for weekend and peak times.

Currently Rangers randomly patrol camping grounds checking for permits. Costly to employ staff on weekends and public holidays. The entire culture needs to change to ensure campers have a permit prior to arrival. This change would be implemented over a 12 month period. Instead of collecting camping fees, an Expiation Notice is issued. Issued pursuant to by laws, current fee $100. Eventually it would be similar to boat ramps when a very high percentage of campers are compliant and have a permit to camp, therefore removing the need for regular patrols to collect fees.

Mick, Phil Commenced Department Review underway. Mick to report to Working Party.

14. Nomination of a specific site or allow permit to cover entire Bush Camping Areas.

Review the requirement of nominating a specific site and consider changing to a permit being applicable for any of the bush camping sites.

Specific sites are not required, as the information is not considered for any statistics or reports so not necessary on the camping permit form.

Sometimes a specific site is selected, however campers decide to move

Roger, Phil, Mick, Stephen, Wendy

COMPLETE


46

as there is no room or its too crowded, so any statistics from this information becomes inaccurate.

Permit to camp at any designated camp ground.

Having campers camp at a designated site would mean that we would have to track numbers and number sites to ensure camp site vacancies at a specific camp site. This would result in campers having to relocate within their stay, so as to camp on a vacant lot that had not been pre booked. This would also make it difficult for large groups to set up camp alongside of each other.

Designated sites could destroy the ‘freedom’ of camping and potentially detract campers from coming to the Yorke Peninsula.

15. Include a fee for all fifteen sites

Review the rationale of non-fee and fee payable sites and if appropriate, set fees (via Gazettal) for all 15 sites.

Note: It is illegal to camp on any local government land unless it has been resolved by council that it is permissible. Council has resolved that it is only permissible on the 15 designated bush camping sites.

There is a lot of false information in various publications and web sites that there are many areas of free camping on the Yorke Peninsula.

Part of the fees and charges review.

Report June 2016


47

All camp sites should incur a camping fee.

Consideration may be given to removing some current sites (ie Kemp Bay, this is a small area and is considerably close to a Aboriginal Heritage site) and new additional site (Pt Minlacowie and Parara)

Not all sites have toilets and some discussion that sites should be charged accordingly. An option is to charge the same for every site and that Council look at ensuring that all sites have a toilet within 2 years as a first priority of upgrading.

Bush camping is cheap, may be a small increase in fees to say $13 per night and $50 per week. Do we need to give locals a discount?

Bush Camping Action Plan - Modified 16 June 2016


48


IA/ITEM 4.6

2. OPERATIONS OF THE DEVELOPMENT ASSESSMENT PANEL (File Ref: 9.24.1.1)

PURPOSE

To keep Elected Members informed of the operations of the Development Assessment Panel (DAP).

RECOMMENDATION



Goal: 1 Economically Prosperous Peninsula Strategy: 1.1 Provide, easier, streamlined development approval application

BACKGROUND

In accordance with the Procedures for the Operations of the DAP, a report is to be submitted to Council each year in respect to considering development applications.

DISCUSSION

The following statistics are based on the 2015/2016 financial year.

The number of times the DAP have exercised the use of the provisions of Section 56 A (12) of the Act, (gone in camera) – Nil.

The disclosure, or declare an interest by DAP members pursuant to Section 56 A (7) – Nil.

Resignation of a member – Nil. The number of unanimous decisions of the DAP to approve or refuse development

applications – 8. The incidence of items deferred by the DAP – 4. The adjournment of consideration of development applications – Nil.

Any matters that would improve the effectiveness of, or expedite the decisions of the DAP – The Development Assessment Panel continue to meet regularly as required and have not identified any actions to improve processes.


Not applicable


49





Nil

POLICY IMPLICATIONS

PO127 Development Assessment Panel Delegations Policy


Development assessment functions involve official risk management considerations which include meeting legislative responsibilities, environmental issues and impact upon community and safety.


Local Government Act 1999

Development Act 1993

Councils Development Plan

ATTACHMENTS

Nil


50


IA/ITEM 4.6

3. INSPECTORIAL ACTIVITY REPORT (File Ref: 9.24.1.1)

PURPOSE

To inform Council of the activities of the Inspectorial Team.

RECOMMENDATION



Goal: 5 Responsible Governance Strategy: 5.3 Meet all legislative requirements and compliance with Council’s internal controls

BACKGROUND

This report provides Elected Members with information relating to activities of the Inspectorial staff.

DISCUSSION

During July Council’s Rangers have dealt with many routine matters including illegal campers, dog attacks, wandering dogs and nuisance dogs and cats.

Rangers impounded four dogs found wandering at large, all were returned to their owners. The owners were issued with an Expiation Notice for owning or keeping an unregistered dog.

As a result of the Ranger’s ongoing doorknock throughout the district, three other dog owners were issued with an Expiation Notice for keeping an unregistered dog, whilst another was issued with a fine for their dog wandering at large.

Rangers investigated a dog attack at Yorketown that involved a lady who required medical attention after she was bitten on the leg by a dog whilst in her front yard. The dog lives in very close proximity to the victim. A Control (Nuisance Dog) Order was placed on the dog and the owner was issued with an Expiation Notice for the incident.

In another incident a family was celebrating a child’s first birthday at the family home in Maitland when the young child went unaccompanied into the back yard and was bitten on the leg by a large dog that lives at the premises. The dog was tied up at the time of the incident. As a result of the injuries the young boy spent several days in the Women’s and Children’s Hospital. Initially Rangers impounded the dog to ensure public safety. The owner of the dog has subsequently, built an enclosure on the property to contain the dog and has had the dog desexed. Council has also placed a Control (Menacing Dog) Order on the dog.

Routine patrols of boat ramps have been performed to ensure that users are paying to for the facilities. Five Warning Notices have been issued to persons for not displaying a launch ticket/permit after launching their boats at a user pay launching facility.

Random patrols have occurred at the bush camping reserves to ensure users are paying for camp sites. Over the June 2016, long weekend the Ranger collected $475 in fees from


51

persons who had not obtained a permit to camp. There were 21 camp sites being used at Gleesons Landing, 13 of which did not have permits.

Staff are also monitoring several properties where the owners have been requested by Council to ameliorate the unsightly condition of their land.

Council Rangers routinely patrol all townships for traffic management, including foot patrols, paying particular attention to disabled parking bays and vehicles parking on yellow lines.

As part of the planning process for the local Bushfire Area Management Plan, Council staff have met with the Country Fire Service Bushfire Management Planning unit to identify assets at risk from bushfire.

On the 9th March 2016, Council resolved to declare several dry zones throughout the district. On 23rd June 2016, the Liquor Licensing (Dry Areas) Notices for Ardrossan and Maitland were published in the Government Gazette, declaring the continuation of the Dry Areas in their current format with no expiry date. Further declaration of these areas is not required unless changes are made within the designated areas.


Not applicable



Inspectorial Staff


Nil

POLICY IMPLICATIONS

Not applicable


Routine inspectorial activities are contained within the 2016/17 Annual Business Plan.


Fire and Emergency Services Act 2005

Dog and Cat Management Act 1995


The activities undertaken by Council Rangers are based on reducing the risk of nuisance, injury, public damage and disaster to the community.

ATTACHMENTS

Nil


52


IA/ITEM 4.6

4. DEVELOPMENT APPLICATION DECISIONS (File Ref: 9.24.1.1)

PURPOSE

To inform the Elected Members of Development Application decisions for the period 30th May 2016 to 1st July 2016.

RECOMMENDATION

That the report be received


Goal: 1 Economically Prosperous Peninsula Strategy: 1.1 Provide easier, streamlined development approval application process

BACKGROUND

To keep Elected Members informed of Development Application decisions under delegated authority.

DISCUSSION

The following is a list of all Development Applications processed for the period 30th May 2016 to 1st July 2016.

Yorketown

544/1272/2013 544/1072/2015 544/1025/2016

544/1129/2016 544/1176/2016 544/1186/2016

544/1190/2016 544/1196/2016 544/1197/2016

544/1203/2016 544/1221/2016 544/1222/2016

Maitland

544/2291/2014 544/2184/2015 544/2190/2015

544/2255/2015 544/2264/2016 544/1016/2016

544/1041/2016 544/1049/2016 544/1056/2016

544/1070/2016 544/1083/2016 544/1089/2016

544/1101/2016 544/1135/2016 544/1143/2016

544/1144/2016 544/1165/2016 544/1172/2016


53

544/1173/2016 544/1178/2016 544/1180/2016

544/1194/2016 544/1195/2016 544/1200/2016

544/1202/2016 544/1206/2016 544/1207/2016

544/1211/2016 544/1212/2016 544/1213/2016

544/1216/2016 544/1231/2016 544/1235/2016

544/1246/2016

Land Division

544/D005/2016


Not applicable



Planning and Building Officers


Nil

POLICY IMPLICATIONS

Not applicable


Not applicable




Council’s Development Plan

Development Assessment functions involve critical risk management considerations which include meeting legislative responsibilities, environmental issues, impact upon community and safety.

ATTACHMENTS

Attachment 1: Development Application Decisions Register.


54

LIST OF DEVELOPMENT APPLICATIONS & DECISIONS ISSUED BY THE ASSISTANT BUILDING SURVEYOR UNDER DELEGATION FOR THE PERIOD 30 MAY 2016 TO 1 JULY 2016

YORKETOWN

Dev. App. No. Name & Address Location Proposal Class Area m2

Cost $

Conditions Planning Building

Assessment/ Valuation

No

Decision Date

Builder & Licence No

544/1272/2013 I & M Craigie 50 Seventh Avenue ST PETERS

(Lot 17) 19 Northshore Road HARDWICKE BAY

Demolish Dwelling; New Dwelling & Carport

1a 1a

10a

96.29 23.86

140,000

Planning 6 Building 0

Private Certifier

322925 5408979200

1 July 2016

Longridge Group Pty Ltd BLD175837

544/1072/2015 A & M Marshall 4 Queens Street WILLIAMSTOWN

(Lot 2) 204 Corny Pt Road CORNY POINT

Verandah Extension

10a

6.15

2,000

LAPSED

407023 5400660158

31 May 2016

Owner Builder

544/1025/2016 D Francis 56 Maitland Road MINLATON

(Lot 9) 56 Maitland Road MINLATON

New Dwelling & Verandah

1a 10a

110.92 17.3

160,910


Private Certifier

304519 5407899807

22 June 2016

Country Living Homes

BLD194214 544/1129/2016 W & I Stockhoff

1331 North East Rd TEA TREE GULLY

(Lot 54) 44 Bayview Road POINT TURTON

Carport

10a

36

3,000


102855 5400457900

31 May 2016

Owner Builder

544/1176/2016 M Whitworth 18 Leabrook Drive PARA HILLS

(Lot 200) 84 Park Terrace EDITHBURGH

Verandah & Carport

10a 10a

47.1 46.15

37,356


212423 5405135900

1 July 2016

Think Home Improvements BLD266083

544/1186/2016 M Scheer PO Box 304 PORT VICTORIA

(Lot 442) 61 Edwardes Terrace PORT VICTORIA

Carport

10a

59.2

4,400


17764 4603273401

17 June 2016

Steven Hansen

BLD58236 544/1190/2016 B Cant

PO Box 232 EDITHBURGH

(Lot 44) 1 Grace Street EDITHBURGH

Garage Extension

10a

14.63

1,000

Planning N/a Building 2

404616 5405166220

6 June 2016

Owner Builder

544/1196/2016 L Toogood Lot 20 Trevor St MURRAY BRIDGE

(Lot 63) 3 Beach Road HARDWICKE BAY

Partially Enclosed Carport

10a

36

1,700

Planning N/A Building 2

322180 5408976552

22 June 2016

Owner Builder

544/1197/2016 A Lowes PO Box 108 EDITHBURGH

(Lot 44) 5 Dart Close EDITHBURGH

Garage

10a

54

11,500


425603 5405119256

21 June 2016

Owner Builder

544/1203/2016 Yorke Peninsula Council PO Box 57 MINLATON

(PTL 2) 692 Bluff Road MINLATON

Shelter, Toilet & Ramp

10a 10a 10b

18 6.3 18

12,000


317248 5408764402

A0010

30 June 2016

Owner Builder

544/1221/2016 J & A & P Wilson PO Box 19 CAMBRAI

(Sec 148) 35 Slow Street MARION BAY

Demolition of all Buildings

1a

72

10,000


117754 5400932440

6 June 2016

TBA


55

544/1222/2016 Yorke Peninsula Council PO Box 57 MAITLAND

(Lot 867) 3 Rachel Street WAROOKA

Roof over Information Board (Verandah)

10a

32.4

8,500


101105 5400310182

1 June 2016

A & VK Golja BLD56065

TOTAL $390,366 MAITLAND

Dev. App. No. Name & Address Location Proposal Class Area m2

Cost $

Conditions Planning Building

Assessment/ Valuation

No

Decision Date

Builder & Licence No

544/2291/2014 R Agnew PO Box 22 CURRAMULKA

(Lot 93) 380 Twelve Mile Rd CURRAMULKA

Implement Shed

7b

409

58,200


313460 5408613250

23 June 2016

Phillip Obst BLD147287

544/2184/2015 RC & CP Packham 16 Birmingham Dve CRAIGMORE

(Lot 6) 9 Moody Road BALGOWAN

New Dwelling, Verandah & Deck

1a 10a 10a

111.55 37.37 37.37

50,000


35998 4605054000

17 June 2016

Owner Builder

544/2190/2015 J Binks PO Box 643 GLENSIDE

(Sec 396) 84 James Well Road JAMES WELL

Dwelling Extension

1a

49

50,000 Planning 6 Building 3

Private Certifier

33910 4604915357

15 June 2016

TBA

544/2255/2015 D Kessner 3 Ilga Court DERNANCOURT

(Lot 157) 11 Marshall Road PORT VICTORIA

Demolish shed; New Garage

10a 10a

40.4 80

30,000


17251 4603256265

15 June 2016

TBA

544/2264/2016 W & p Baun PO Box 229 PORT VINCENT

(Lot 5) 2 Ceres Court PORT VINCENT

New Dwelling, Garage UMR, Alfresco & Deck

1a 10a 10a 10a

296.72 52.48 31.68 32.4

474,540


411355 5408496401

23 June 2016

David Gameau - General Builders

BLD169827 544/1016/2016 W & B Johnson

PO Box 34 PRICE

(Lot 100) 25 Gardiner Street PRICE

Garage

10a

118.75

8,500


Private Certifier

41962 4606361108

30 June 2016

Apex Home Improvements

544/1041/2016 T & C Holmes

47 Clinton Road MAITLAND

(Lot 2) 10 Kilkerran Terrace MAITLAND

Two Storey Dwelling & Garage UMR

1a

10a

205.18 39.46

298,340

Planning 9 Building Nil

Private Certifier

431882 4601880101

10 June 2016

G Wahlstedt Pty Ltd

GL148938 544/1049/2016 Price Progress

Association C/- Post Office PRICE

(PTS 470) 14 Fowler Terrace PRICE

Enclose Verandah

10a

12

3,000


41350 4606301084

3 June 2016

TBA

544/1056/2016 N & K Underwood 39 Buckingham Drive SALISBURY EAST

(Lot 70) 35 Osprey Street PORT JULIA

Garage

10a

56.45

7,280


428185 5408646481

16 June 2016

Owner Builder

544/1070/2016 D & C Tintor 119 Montague Rd POORAKA

(Lot 23) 12 Claire Avenue BALGOWAN

Carport

10a

36.72

7,095


36707 4605090502

30 June 2016

Owner Builder Yorke Peninsula Council Council Agenda Wednesday 13th July 2016

56

544/1083/2016 M & M Barolo PO Box 64 MOUNT BARKER

(Lot 16) 2 Tim Court ROGUES POINT

Dwelling Extension, Deck & Ramp

1a

10a

85

40.86

38,000


28548 4604614837

10 June 2016

Owner Builder

544/1089/2016 Aust. & Overseas Telecommunication Corp GPO Box 1183 ADELAIDE

(Lot 123) 4 Reserve Terrace CURRAMULKA

Mobile Telecommunications Facility

10b

34

85,000


Private Certifier

305987

5408103006

30 June

2016

TBA

544/1101/2016 N & K Underwood 39 Buckingham Drive SALISBURY EAST


New Transportable Dwelling

1a

132.48

110,657


Private Certifier

428185 5408646481

16 June 2016

Rivergum Homes Pty Ltd

GL113681

544/1135/2016 R Denby 5 Aunger Road LEWISTON

(Lot 77) 4 Hawk Road PORT VINCENT

Privacy Screen

10b

40.02

1,200


417154 5408348281

30 June 2016

Owner Builder

544/1143/2016 D & C Best 18 Willowood Drive URRBRAE

(Lot 15) 12 Davey Road ROGUES POINT

Garage & Verandah

10a 10a

12.9 4.5

1,000


33597 4604913116

14 June 2016

Owner Builder

544/1144/2016 A & B Dew PO Box 101 ARDROSSAN

(Lot 31) 19 Tiddy Widdy Beach Road TIDDY WIDDY BEACH

Dwelling Extensions

1a

8

10,000


Private Certifier

8672 4600631007

7 June 2016

TBA

544/1165/2016 T Cross PO Box 80 MAITLAND

(Sec 77) 150 Cross Road MAITLAND

Verandah

10a

42.5

10,000


Private Certifier

418079 4604226017

9 June 2016

TBA

544/1172/2016 J & P Cade 8 Osbourne Street LARGS BAY

(Lot 27) 12 Ketch Street PORT VICTORIA

Garage

10a

67.5

9,340


415265 4603167852

30 June 2016

TBA

544/1173/2016 T & C Holmes 47 Clinton Road MAITLAND


Garage s 2

10a

36 & 45

12,085


431882 4601880101

14 June 2016

TBA

544/1178/2016 Sarcharbi Pty Ltd (A Knight) PO Box 670 KADINA

(Sec 414W) 218 Coote Road SUNNYVALE

Machinery Shed

7b 29.4 30,000 Planning 4 Building 2

46508 4607342208

30 May 2016

TBA

544/1180/2016 Watervalley Investments PO Box 134 ARTHURTON

(Sec 3145) 193 Broster Road MAITLAND

Grain Shed

7b

1363

367,000


26575 4604471004

23 June 2016

Alan Conley GL41868

544/1194/2016 R Rowe Box 12 POINT TURTON

(Lot 63) 22 Reef Crescent POINT TURTON

Enclosed Verandah

10a

33

20,456


426987 5401053253

10 June 2016

Haywood Home

Improvements BLD58028


57

544/1195/2016 D Stumm 54 Park Terrace OVINGHAM

(Lot 5) 10 Jetty Road PORT JULIA

Dwelling Extension (Bay Window)

1a

1.9

450


315101 5408663409

27 May 2016

Owner Builder

544/1200/2016 L Carter 12-16 Main Coast Road ARDROSSAN

(Sec 310) 12-16 Main Coast Road ARDROSSAN

Carport

10a

64.8

2,000


405530 4600298734

15 June 2016

Owner Builder

544/1202/2016 SA Aboriginal Housing Authority GPO Box 292 ADELAIDE

(Lot 22) 7 Lamshed Street MAITLAND

Demolition of Dwelling, Garage & Water Tank

1a

10a

16,925


12369 4602016008

30 May 2016

McMahon Services

Australia P/L BLD174717

544/1206/2016 SA Housing Trust C/- Asset Services GPO Box 292 ADELAIDE

(Lot 1) 50 Tiddy Avenue MAITLAND

Demolition of Dwelling & All Out Buildings

1a

10a

857

17,058


14902 4602164123

30 May 2016

McMahon Services

Australia P/L BLD174717

544/1207/2016 W McDonald PO Box 176 PORT VINCENT

(Lot 11) 11 Smith Street PORT VINCENT

Replace Fire Damaged Garage

10a

132.37

20,880


311761 5408467002

3 June 2016

TBA

544/1211/2016 S Hazelwood 54 Midway Road ELIZABETH EAST

(Lot 1 1 Parade PORT CLINTON

Porch for Caravan Annexe

10a

12.96

2,400


41335 4606296000

17 June 2016

Matthew Lampe

BLD262044 544/1212/2016 T & J Harbutt

2 Buckley Street EVANSTON GDNS

(Lot 28) 4 South Terrace ARDROSSAN

Garage

10a

54

7,480


430181 4600385256

3 June 2016

W Delool BLD212251

544/1213/2016 S & G Parkin C/- Price Progress Association C/- Post Office PRICE

(PTS 470) 14 Fowler Terrace PRICE

Caravan Annexe Porch

10a

10.08

2,500

WITHDRAWN

41350

4606301084

30 June

2016

M Lampe

BLD262044

544/1216/2016 J & E Pratt PO Box 84 PRICE

(Lot 352) 25 Clemintine Street PRICE

Solar Panels with Tilt Kit

10b

11.76

7,000


42234 4606388204

30 June 2016

Zen Energy

544/1231/2016 T Gourlay 40 Holstein Drive SALISBURY NTH

(PTS 482) 1 Park Terrace ARDROSSAN

Replace Annexe Roof & Floor

1a

13.5

1,500


59 4600103247

23 June 2016

Owner Builder

544/1235/2016 A & J Clark PO Box 281 MAITLAND

(Lot 2) 1-3 Park Terrace MAITLAND

Verandah

10a

48

2,400


Private Certifier

414201 4601932055

15 June 2016

Owner Builder

544/1246/2016 A Jackson & N Morrison 1 Centenary Ave MAITLAND

(Lot 12) 1 Centenary Avenue MAITLAND

Verandah

10a

15.04

1,000


13912 4602083500

30 June 2016

TBA

TOTAL $1,763,286


58

LAND DIVISION

Dev. App. No. Name & Address Location Proposal Conditions Planning Building

Assessment / Valuation No

Decision Date

544/D005/2016 L & K Lund C/- Mosel Steed 6 Graves Street KADINA

(Lot 243 & 244) 61 Maitland Road MINLATON

Land Division

Planning 1 Land Division 3

304303 5407883506

15 June 2016


59


IA/ITEM 4.6

5. WASTEWATER SYSTEM APPLICATION DECISIONS (File Ref: 9.24.1.1)

PURPOSE

To inform the Elected Members of Wastewater Application decisions for the period 30th May 2016 to 1st July 2016.

RECOMMENDATION



Goal: 1 Economically Prosperous Peninsula Strategy: 1.1 Provide easier, streamlined development approval application process

BACKGROUND

To keep Elected Members informed of Wastewater Application decisions under delegated authority.

DISCUSSION

The following is a list of all Wastewater System applications processed for the period 30th May 2016 to 1st July 2016.

Maitland

050/100/2015 050/006/2016 050/016/2016

050/043/2016 050/044/2016 050/047/2016

050/049/2016 050/050/2016

Yorketown

050/042/2016 050/051/2016


Not applicable.



Environmental Health Officer


Nil


60

POLICY IMPLICATIONS

Not applicable


Not applicable




Environmental Protection Act 1993


Wastewater System approval functions involve critical risk management considerations which include meeting legislative responsibilities, environmental issues and public health.

ATTACHMENTS

Attachment 1: Wastewater Application Decision Register.


61

LIST OF WASTE CONTROL APPLICATIONS & DECISIONS ISSUED BY THE ENVIRONMENTAL HEALTH OFFICERS UNDER DELEGATION FOR THE PERIOD 30 MAY 2016 – 1 July 2016

Maitland

Septic App. No.

Owner Location Proposal Conditions Assess.

No Decision Date

Plumber & Licence No

050/100/2015

J Binks PO Box 643 GLENSIDE

(Sec 396) 84 James Well Road JAMES WELL

Aerobic System

11

33910

15 June 2016

T Woods

050/006/2016

T & C Holmes 47 Clinton Road MAITLAND


STED Connection

11

431882

10 June 2016

G Wahlstedt Pty Ltd

050/016/2016

M & M Barolo PO Box 64 MOUNT BARKER

(Lot 16) 2 Tim Court ROGUES POINT

Septic & Soakage

11

28548

10 June 2016

Owner Applicant

050/043/2016

N Underwood 39 Buckingham Drive SALISBURY EAST


Septic & Soakage

11

428185

14 June 2016

Owner Applicant

050/044/2016

W & P Baum PO Box 229 PORT VINCENT

(Lot 5) 2 Ceres Court PORT VINCENT

Sewer Connection

11

411355

23 June 2016

L & R Hore

050/047/2016

E M Heyes PO Box 912 GLENELG

(Sec 297) 4 Maurialta Drive PORT RICKABY

Septic & Soakage

11

317719

31 May 2016

BTF Constructions

Pty Ltd

050/049/2016 K Sexton 40 Woodfield Avenue FULALRTON

Lot 35 Chinaman Wells Road CHINAMAN WELLS

Sewer Connection

11

24349

17 June 2016

Owner Applicant

050/050/2016

Yorke Peninsula Council (Port Vincent Caravan Pk) PO Box 57 MAITLAND

(Lot 4) 12 Marine Parade PORT VINCENT

STED Connection

11

306324

17 June 2016

Owner Applicant

Yorketown Septic App.

No. Owner Location Proposal Conditions

Assess. No

Decision Date Plumber & Licence

No

050/042/2016 Yorke Peninsula Council PO Box 57 MAITLAND

(PTL 2) 692 Bluff Road MINLATON

Composting Toilet

11

317248

30 June 2016

Owner Applicant

050/051/2016

D Francis 56 Maitland Road MINLATON

(Lot 9) 56 Maitland Road MINLATON

Aerobic System

11

304519

17 June 2016

Country Living Homes


62

DEBATE

AGENDA


63


DA/ITEM 6.1

1. ELECTED MEMBERS UPDATED POLICIES (File Ref: 9.24.1.1)

PURPOSE

To seek endorsement and approval from Council for the updated PO089 Elected Members Facilities, Services and Expenses, PO135 Elected Members Training Policy and PO088 Elected Member Use of Council Supplied Electronic Equipment Policy.

RECOMMENDATION

That Council endorse and approve the updated PO089 Elected Members Facilities, Services and Expenses, PO135 Elected Members Training Policy and PO088 Elected Member Use of Council Supplied Electronic Equipment Policy for inclusion in Council’s Policy Manual and on the website.



Strategy: 5.2 Effective leadership and informed decision making

5.3 Meet all legislative requirements and compliance with Council’s internal controls

BACKGROUND

The PO089 Elected Members Facilities, Services and Expenses, PO135 Elected Members Training Policy and PO088 Elected Member Use of Council Supplied Electronic Equipment Policy have been reviewed and updated by Council Officers.

DISCUSSION

Updated policies are attached to this report and have tracked changes to reflect the changes made. PO088 and PO135 have only had minor cosmetic changes to reflect consistency and updated staff titles with some responsibility for implementing the policies, the intent remains the same.

The majority of changes have been made to PO089 Elected Member Facilities, Services and Expenses policy. Following an Internal Audit of documentation requirements, the policy changes reflect consistency with requirements for approval, bookings and reimbursements for expenses, ensuring all necessary approvals and documentation requirements for reimbursements are complied with in accordance with legislated requirements.

This policy also aligns with the policy being adhered to by Council Officers.


Level 1 Inform – notification that the policy has been updated will be included on Council’s website.




64

Chief Executive Officer

Business Improvement Officer

EA to CEO and Mayor


Nil

POLICY IMPLICATIONS

PO 089 Elected Members Facilities, Services and Expenses

PO 088 Elected Members Use of Council Supplied Electronic Equipment

PO135 Elected Members Training and Development Policy


All approved reimbursements for supply of equipment, training and development activities for Elected Members are incorporated into the adopted Budget.


It is essential that Council has the appropriate policies and procedures in place to ensure legislative compliance.


ATTACHMENTS

Attachment 1: Updated PO089 Elected Member Facilities, Services and Expenses

Updated PO088 Elected Members Use of Council Supplied Electronic Equipment

Updated PO135 Elected Members Training and Development Policy


65

Printed copies are considered uncontrolled. Before using a printed copy, verify that it is the current version.

COUNCIL POLICY Elected Member Facilities, Services and Expenses

Policy Number: PO089

Strategic Plan Objective

5 Responsible Governance 5.2 Effective Leadership and informed decision making 5.3 Meet all legislative requirements and compliance with Council’s internal controls

Policy Owner: Director Corporate & Community Services

File Number: 18.19

Responsible Officer: Manager Financial Services

Minute Reference:

Date Adopted: Next Review Date: May 2019

1. POLICY OBJECTIVES To ensure Elected Members are provided with facilities, services and reimbursement of expenses appropriate and necessary to the performance/discharge of official functions/duties on a uniform basis (pursuant to Section 78 of the Local Government Act 1999). 2. SCOPE This policy applies to all Elected Members of the Yorke Peninsula Council. 3. DEFINITIONS

ABN Australian Business Number ATO Australian Taxation Office CEO Chief Executive Officer EA to the CEO and Mayor

Executive Assistant to the CEO and Mayor

Incidentals An incidental travel expense can be claimed via the claim reimbursement process. An incidental is only permitted where travel involves at least one night away from home. Examples of the types of incidentals that may be claimed up to the daily limit are: newspapers, morning and/or afternoon tea expenses and snacks.

4. POLICY STATEMENT 4.1 Facilities and Services

Council have determined that the following facilities and services are appropriate and necessary to assist Elected Members in performing/discharging their official functions/duties:

Information Technology Services and Equipment in accordance with Policy

PO088 Elected Members use of Council supplied Electronic Equipment

Elected Members will be provided with Information Technology Services and Equipment for the duration of their term of office. These Information Technology Services and Equipment, determined by the Manager Information ServicesLeader Systems and Technology (in consultation with the CEO), comprise: • a personal computing device and associated software; • electronic communications services, including Email and Internet access; • Technical and maintenance support.

Formatted: Bulleted + Level: 1 + Aligned at: 1.26 cm +Indent at: 1.9 cm


66

PO089 – Elected Member Facilities, and Services and Expenses

P a g e 2 o f 5 Printed copies are considered uncontrolled.

Before using a printed copy, verify that it is the current version.

4.2 Office of the Mayor - Additional facilities/services Some additional facilities and services are provided for the Office of the Mayor. The Mayor will be provided with a suitable Council owned and maintained vehicle to be used to undertake official Council business, attend functions and other meetings in performance of duties of the Mayor (the vehicle is not available for private use) and a hands free mobile phone, including a mobile phone car kit if required.

4.3 Elected Members Allowances and Travel Time Allowance Elected Members are provided with an annual allowance in accordance with the

determination made by the independent Remuneration Tribunal pursuant to Section 76 of the Local Government Act 1999. Yorke Peninsula Council forms part of Council Group 3.

In addition a travel time allowance is provided for Members of Non-Metropolitan

Councils (excluding principal members) in relation to the distance between the member’s usual place of residence and the Ccouncil’s principal office, via the most direct route. This allowance is in addition to any entitlement to reimbursement of expenses actually incurred.

4.4 Approval and Booking Process All travel that incurs expenses must be approved prior to the travel being booked

and/or undertaken. The CEO must approve all intrastate travel. Council must approve all interstate and international travel taking into account PO135 Elected Members Training and Development Policy for training requests.

All approved travel must be booked through the EA to the CEO and Mayor, who will

ensure that the travel is booked in an economical manner and accommodation is in line with the following limits:

City Maximum Limit per person Adelaide $157 Brisbane $201 Canberra $168 Darwin $216 Hobart $132 Melbourne $173 Perth $233 Sydney $185 Rural $110 - $132

If suitable accommodation is unable to be sourced through the EA to the CEO and

Mayor within these rates, approval will be sought from the CEO to book the higher priced accommodation with the reasons/rationale noted for reference.

4.5 Meals and Incidentals Council will reimburse reasonable expenses incurred by Elected Members for meals

and refreshments incidentals where Elected Members are attending approved meetings, conferences and seminars where meals are not provided. Receipts must be provided as outlined in 4.5. The maximum daily limits for meals are:

Breakfast: $26.00 Lunch: $30.00

Formatted: Underline

Formatted: Indent: Left: 0 cm, Hanging: 0.63 cm

Formatted: Underline

Formatted: Indent: Left: 0 cm, Hanging: 0.63 cm

Formatted: Indent: Left: 1.26 cm, Tab stops: 5 cm, Left


67




Dinner: $50.00 Incidentals: $20.00

These Accommodation and Meal Limits are roughly based on the guidelines set out in

the ATO’s Taxation Determination TD2014/19 and should be revised annually. If an Elected Member decides to stay at a higher priced establishment without the approval of the CEO, then they are responsible for those extra costs - Council should not be charged for these additional costs at any time.

4.6 Travel Expenses Elected Members are provided with reimbursement of travel expenses relating to the

performance and discharge of official functions as follows:

a) The costs incurred in travelling to or from a Council or Committee meeting, where travel is between the place of the meeting and principal place of residence or the Members’ place of work;

b) Travel expenses incurred while attending an official function or activity on the business of Council;

c) Expenses incurred while attending an approved conference, training course or seminar or other similar activity;

d) expenses incurred where the Member has been invited or officially appointed as the Council’s delegate or as a representative of Council.

Every travel related expense must be supported by a tax invoice/receipt that meets ATO requirements. These requirements are outlined below:

1. The receipt is intended to be a tax invoice – i.e. it should have the

words Tax Invoice printed on the document; 2. The sellers identity is clear; 3. The seller’s Australian Business Number (ABN) is clear; 4. The date the invoice was issued is clear; 5. A brief description of the items or services sold, including the quantity (if

applicable) and the price; 6. The GST amount (if any) payable, this can be shown separately, or, if

the GST amount is exactly one-eleventh of the total price, a statement such as ‘total price includes GST’ is acceptable; and

7. The extent to which each sale on the invoice is a taxable sale (that is, the extent to which each sale includes GST); and

8. For sale amounts over $1,000, Council’s identity and/or ABN should be reflected on the invoice.

If the supplier is not registered for GST, such as a charity or overseas supplier, then a general receipt outlining date, seller’s identity, purpose and amount is sufficient. EFTPOS receipts are not acceptable at any time as a Tax Invoice. If a receipt is given that is just an EFTPOS printout, the Elected Member must request a proper tax invoice that reflects the ATO requirements listed above. Wherever possible receipts are to be provided for travel expenses claimed. Unclaimed travel expenses cannot be offset against some other expense or facility.

Formatted: Indent: Left: 2.54 cm, First line: 0 cm, Adjustspace between Latin and Asian text, Adjust space betweenAsian text and numbers

Formatted: Indent: Left: 2.54 cm, Adjust space betweenLatin and Asian text, Adjust space between Asian text andnumbers


68




Elected Members are to make a reasonable attempt to use Council vehicles as a priority when attending official functions and duties or car pool with other Elected Members/staff utilising Council vehicles. Airline tickets are not transferable and cannot be used to offset any other costs, including the cost of other persons accompanying the Elected Member.

3.5 3.64.7 Insurance

Elected Members are covered for the following while discharging their official duties, including attendance at meetings of external bodies as Council's representative:

a) Personal Accident Insurance – Elected Members (and their accompanying

partners/spouse) are provided with benefits should they sustain bodily injury;

b) Civil Liability;

c) Personal Effects Property Cover – provides cover for damage to property and personal effects whilst Elected Members are engaged on Council business;

d) Corporate Travel – covers Members and their partners/spouses whilst engaged on

any overseas delegation. Cover is subject to policy limitations and applicable excess(s). 4.8 Register of Allowances and Benefits A record of the annual allowances paid to Elected Members, expenses reimbursed and any other benefits paid or provided will be maintained by the CEO. 5. COMPLAINTS Complaints under this policy must be in writing to the CEO (including any person acting in the office of CEO) and will be managed in accordance with the Process for Managing Complaints and Breaches under the Code of Conduct for Elected Members. 6. REVIEW This policy will be reviewed within 12 months of each periodic election and every three years. The policy will also be reviewed as necessary in consideration of any changes to legislation and relevant standards, codes and guidelines. 7. TRAINING Elected Members are provided with appropriate training to enable them to meet the requirements of this policy. Training needs will be reviewed annually as part of Council’s Elected Member Training Plan and as necessary in consideration of any changes to legislation and relevant standards, codes and guidelines.

8. RELATED COUNCIL POLICIES AND DOCUMENTS PO015 Code of Practice for Access to Council meetings, Counciland Committees and Council DocumentsMeetings PO036 Incoming Correspondence Received Personally by Elected Members PO038 Internet and Email Policy PO088 Elected Members Use of Council supplied electronic equipment PO 123 Statutory - Code of Conduct for - Council Members PO135 Elected Members Training and Development Policy and Plan Confidentiality Policy (under development)


69




PFC 123 Process for Managing Complaints and Breaches under the Code of Conduct for Elected Members 9. REFERENCES AND LEGISLATION Local Government Act 1999 Local Government (Member’s Allowances and Benefits Regulations) 2010 Freedom of Information Act 1991 910. COUNCIL DELEGATION

Delegate: Chief Executive Officer

Sub Delegate: Director Corporate and Community Services

101. VERSION HISTORY Archived Policy Name

Policy Number Date Adopted Last Reviewed

Provision of Facilities and Services to Elected Members

PO089 03/11/2003 08/06/2010

Provision of Facilities and Services to Elected Members

PO089 13/06/2012 13/06/2012

Elected Members Travel PO110 14/09/2005 08/06/2010

Elected Member Facilities Services and Expenses

PO089 08/05/2013 13/05/2015


70

Printed copies are considered uncontrolled. Before using a printed copy, verify that it is the current version. Updated 7/07/16

COUNCIL POLICY

Elected Members Use of Council Supplied Electronic Equipment



5 Responsible Governance 5.2 Effective Leadership and informed decision making 5.5 Undertake effective risk management

Policy Owner: Director Corporate & Community Services

File Number: 9.63.1

Responsible Officer:

Manager Information ServicesLeader Systems and Technology

Minute Reference:

Date Adopted: Next Review Date: May 2019

1. POLICY OBJECTIVES

The Yorke Peninsula Council will provide Elected Members with facilities and support (pursuant to Section 78 of the Local Government Act 1999) in the form of Information Technology Services and Equipment which is intended to:

facilitate electronic communications with key stakeholders enable effective and efficient communication between staff of the Yorke Peninsula

Council, other Elected Members and members of the community achieve informed decision-making enable Elected Members to perform their role effectively and efficiently increase productivity in the provision of services to the Yorke Peninsula Council

community

2. SCOPE

This policy applies to the Elected Members of Yorke Peninsula Council.

3. DEFINITIONS

CEO Chief Executive Officer Email A service that enables people to exchange

documents or messages in electronic form where messages are sent and received using computer technology. Each person has a designated mailbox that stores messages sent by other users. You may retrieve, read and forward or re-transmit messages from your mailbox.

Internet A global research, information and communication network providing services such as file transfer and electronic mail.

Computing Device A device such as a laptop or tablet used to run software systems used for communication and the manipulation and interpretation of data.


71

PO088 – Elected Members Use of Council Supplied Electronic Equipment



4. POLICY STATEMENT

Elected Members will be provided with Information Technology Services and Equipment for the duration of their term of office. These Information Technology Services and Equipment, determined by the Leader Systems and Technology (in consultation with the CEO), comprise: • a personal computing device and associated software; • electronic communications services, including Email and Internet access; • technical and maintenance support. 4.1 Provision of Information Technology Services and Equipment

Information Technology Services and Equipment provided to an Elected Member remains the property of the Yorke Peninsula Council and, as such, are to be returned at the completion of the term of office of an Elected Member or upon request. Information Technology Services and Equipment are provided for the purpose of improving productivity related to Council business and not for non-Council business activities. Elected Members use of the provided Services and Equipment is to be in accordance with the Mandatory PO 123 Statutory - Code of Conduct for - Council Members. The integrity of any personal use and or data on the provided systems and equipment is not guaranteed, nor is it the responsibility of Council staff to maintain or support use of the provided services and equipment other than as it pertains to Council business. 4.2 Email and Internet Access

Email and Internet services are provided to Elected Members to enable improved productivity in communication with Council staff, other Elected Members and other key stakeholders. Elected Members are permitted to use the provided Internet and Email services for legitimate Council business. In addition to use relating to Council business, Elected Members are permitted to use provided Internet and Email services for private purposes where such use is open, accountable and transparent. Private use of Internet and Email services must always be appropriate and lawful and not interfere with the Elected Members' capacity or ability to perform his or her Council functions and duties. 4.3 Authorised Access and Security

The Services and Equipment are provided to the Elected Member only and are protected by a user name and password specific to each Elected Member (credentials) which grants authorised personnel access to restricted systems. The credentials must not be shared or divulged to anyone, in order to protect the integrity of Council’s information systems. In the event that the credentials are compromised or suspected of being compromised all users of Council’s information systems are required to inform the Council helpdesk as soon as possible via [email protected] or phone 08 8832 0000. In the event that the equipment is required to be transported, all due care must be taken to ensure that it is not exposed to severe temperatures or the elements. In relation to transportation of the computing device, this must be undertaken via the carry case provided and at no time should any of the equipment be left in full view in an unattended vehicle or public space.


72

PO088 – Elected Members Use of Council Supplied Electronic Equipment



5. COMPLAINTS

Complaints under this policy must be in writing to the CEO (including any person acting in the office of CEO) and will be managed in accordance with the Process for Managing Complaints and Breaches under the Code of Conduct for Elected Members.

6. REVIEW

This policy will be reviewed within 12 months of each periodic election and then every 3 years and as necessary in consideration of any changes to technology, legislation and relevant standards, codes and guidelines.

7. TRAINING

Elected Members are provided with appropriate training to enable them to meet the requirements of this policy. Training needs will be reviewed annually as part of Council’s Elected Member Training Plan and as necessary in consideration of any changes to legislation and relevant standards, codes and guidelines.

8. RELATED COUNCIL POLICIES AND DOCUMENTS

PO015 Code of Practice for Access to Council meetings, Council and Committees Meetings and Council Documents PO063 Records Management Policy PO089 Elected Members Facilities, Services and Expenses PO135 Elected Members Training and Development Policy and Plan PO123 Statutory - Code of Conduct for - Council Members Confidentiality Policy (under development) PFC123 Process for Managing Complaints and Breaches under the Code of Conduct for Elected Members

9. REFERENCES AND LEGISLATION

Local Government Act 1999 Local Government (Member’s Allowances and Benefits Regulations) 2010 Freedom of Information Act 1991

10. COUNCIL DELEGATION

Details of Delegation:


Delegate: Director Corporate and Community Services

11. VERSION HISTORY

Archived Policy Name Policy Number Date Adopted Last Reviewed

Policy Guiding Elected Members use of Council supplied electronic equipment

PO088 02/11/2003 08/06/2010

Elected Members Use of Council supplied Electronic Equipment

PO088 13/07/2016 June 2016


73

COUNCIL POLICY

Elected Members Training and Development Policy



5 Responsible Governance 5.2 Effective Leadership and informed decision making 5.3 Meet all legislative requirements and compliance with Council’s internal controls

Policy Owner: Chief Executive Officer File Number: 18.19

Responsible Officer: Governance Officer Minute Reference:

Date Adopted: Next Review Date: March 2019

1. POLICY OBJECTIVES

The objective of this policy is to provide Elected Members with support and assistance to undertake the function and duties associated with their role as an Elected Member and to ensure compliance with Section 80A of the Local Government Act 1999 which states:

A council must prepare and adopt a training and development policy for its members; The policy must be aimed at assisting members in the performance and discharge

of their functions and duties; A Council may from time to time alter its policy, or substitute a new policy; A person is entitled to inspect (without charge) a policy under this section at the

principal office of the council during ordinary office hours; A person is entitled, on payment of a fee fixed by the Council to a copy of a policy

under this section. 2. SCOPE

It is acknowledged that Council Members bring a range of knowledge, experience and skills when they are elected, this is enhanced with specific training to assist Elected Members to undertake their roles more effectively. It is essential that Elected Members undertake training relevant to their role. 3. DEFINITIONS

Key competencies Key skills and knowledge considered by Council to be essential to the effective functioning of Elected Members

Core components Are the foundations of how and why Local Government operates and incorporates key functions and business decision making

Training Semi-formal sessions, conferences, LGA’s, online or inhouse 4. POLICY STATEMENT

The Yorke Peninsula Council is committed to providing training and development activities for its Elected Members and recognises its responsibility to develop and adopt a policy and plan for this purpose under Section 80A of the Local Government Act. As an organisation Council is committed to support ‘life-long’ learning.


74

PO135 – Elected Members Training and Development Policy

P a g e 2 o f 5

4.1 Developing a Training and Development Plan

When determining training priorities for Elected Members particular emphasis will be given to the training needs of new Members joining Council following a general or supplementary election. Following a general or supplementary election and half way through the term of Council all Elected Members will be required to participate in a training needs analysis to allow ‘gaps’ to be identified and incorporated into the Elected Members Training plan for the term of Council. The Local Government Association’s (LGA) on line Self-Assessment Tool for Council Members will be utilised for the needs analysis. When selecting training and development opportunities, priority will be given for training and seminars that particularly enhance the required skills of Elected Members, the Council’s Committee Structure and those which will provide the greatest outcome for the Council including:

Role and function of Elected Members Role and function of Council Committees Relationship between Elected Members, the CEO and staff Meeting Procedures Conflict of Interest Code of Conduct Strategic Planning Budgets and Financial Sustainability Long Term Financial Planning Asset Management Powers of the Ombudsman Community Engagement and Public Participation Role of the Local Government Association Risk Management Legal Issues for Elected Members

In addition to these topics, there may be other specific topics including:

Coastal protection Economic development Tourism Planning and Development Emergency Management

Some of the key competencies identified for Elected Members will be undertaken via in house training and a core component of training will be induction training soon after a general or supplementary election. Other key competencies considered by Council as essential skills of Elected Members will be scheduled throughout the term of office of the Elected Members. Elected Members will undertake training to ensure effective functioning as individuals and to support the Council as a decision making body. Training must link to the Elected Members training plan unless otherwise agreed by Council.


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P a g e 3 o f 5

4.2 Budget

A budget allocation will be provided to support the training and development activities undertaken by Elected Members and will be included in the Annual Budget and adopted each year as part of the budget process. In years where a general or supplementary election occurs, it is anticipated that a greater budget allocation may be required to allow for additional training for newly Elected Members. All training undertaken by Elected Members will be recorded in the Elected Members Training Register which supports the Council Allowances and Benefits Register. These registers will be updated as required to reflect attendances.

4.3 Identifying the Range of Training and Development Delivery

Councils will have a range of delivery methods at their disposal to support their identified training needs and must decide which is the most appropriate delivery method for each topic and for the particular Council Member, requiring the training. Delivery methods include:

Seminars and informal briefing sessions conducted by Councils Attendance at seminars and conferences run by the LGA and other affiliated

bodies or private providers enabling Council Members to network with other Members. (Examples are the Residential Training Program for new Elected Members, the seminars provided in conjunction with the general meetings of the LGA and regionally offered programs)

Specific training due to legislative change Training booklets and papers LGA information papers On line training ‘In-house’ training sessions (for example how to use your I pad or access the

LGA/Council website, ICAC or Code of Conduct), delivered by internal staff and/or external providers

4.4 Approval for Attendance at Training/Seminars/Conferences

As the Chief Executive Officer is responsible for management of the Corporate Governance budget which includes Elected Members Training, approval for attendance at Training and Seminars must be sought from the Chief Executive Officer. Information about training can be sought through the Executive Assistant to the CEO and Mayor or the Governance Officer. All bookings must be made through the Executive Assistant to the CEO and Mayor. Travel and accommodation will booked in line with Council’s PO089 Elected Members Facilities, Services and Expenses Policy. Priority will be given to Training and Seminars that will provide the most beneficial outcome for the Council. Payments and Reimbursements of expenditure relating to Elected Members training will only be provided for training in accordance with Council’s PO089 Elected Members Facilities, Services and Expenses Policy where the Elected Member has sought approval from the Chief Executive Officer for attendance. All interstate travel for Elected Members, must be approved by Council, with the exception of the ALGA National General Assembly in Canberra in June and the LG Professionals National Congress and Business Expo held in May each year. These two high level conferences are considered to be best practice in Local Government.


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P a g e 4 o f 5

Traditionally the Mayor attends these two events and other Elected Members are encouraged to attend. Should the Council CEO receive additional requests from Elected Members that place the training budget under pressure then this will be referred to Council for consideration.

4.5 Annual Reporting Council’s Annual Report must include a statement regarding the operation of this policy, attendances by Members and the expenditure allocated and used for training and development of Elected Members to be sourced from the Elected Members Training Register. 5. TRAINING AND DEVELOPMENT PLAN Following Elected Members participation in a training needs analysis, key essential competencies will be identified and support provided to enable individual Elected Members to undertake training and development that will enhance their skills and support them in their role as Elected Members. Opportunities for training and development are regularly received from the LGA and other training providers, specific training that is identified as having a direct benefit to Elected Members will be sent to Elected Members via email seeking an indication of interest from Members to attend. Where there are other statutory requirements for Elected Members to undertake training (eg Audit Committee Members), this will be organised as soon as practicable following appointment. 6. FEEDBACK AND REDEFINING NEEDS AND DELIVERY In ensuring that Council maximises the return from investment in their training and development, it is important that feedback is provided on courses/seminars attended. By providing feedback, Council’s can identify those methods of training that will provide the most beneficial outcome to Council and the individuals involved. Elected Members, will be required to submit a brief report to the Chief Executive Officer, outlining the nature of the training undertaken, the benefits gained and any ideas or feedback to enhance the program/activity. These reports will be used as an evaluation tool by the Chief Executive Officer. 7. COMPLAINTS Any complaints relating to this policy are to be directed to the Chief Executive Officer for attention. 8. REVIEW This policy will be reviewed within 3 years of being adopted and as necessary in consideration of any changes to legislation and relevant standards, codes and guidelines.


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9. RELATED COUNCIL POLICIES AND DOCUMENTS Strategic Management Plan Annual Business Plan and Budget PO088 Elected Members Use of Council Supplied Electronic Equipment PO089 Elected Member Facilities, Services and Expenses PO091 Risk Management Policy Statutory Code of Conduct for Elected Members 10. REFERENCES AND LEGISLATION Local Government Act 1999 Work Health and Safety Act 2011 11. COUNCIL DELEGATION

Delegate: Chief Executive Officer

Sub Delegate: Executive Assistant to CEO and Mayor

12. VERSION HISTORY

Archived Policy Name Policy Number Date Adopted Last Reviewed

Elected Members Training Policy PO 135 11/08/2009 08/06/2010

Elected Members Training Policy PO 135 01/03/2016


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DA/ITEM 6.2

1. 2016-2017 ANNUAL BUSINESS PLAN (File Ref: 9.24.1.1)

PURPOSE

Following the legislative requirements set out in the Local Government Act 1999 and the Local Government (Financial Management) Regulations 2011, the 2016-2017 Annual Business Plan has been finalised.

RECOMMENDATION

That pursuant to section 123(6) of the Local Government Act 1999 and regulation 6 of the Local Government (Financial Management) Regulations 2011 and having considered all submissions received, the Annual Business Plan for 2016-2017 be adopted, subject to formal adoption of the 2016/17 Budget and Rating Policies.


Goal: 5 Responsible Governance Strategy: 5.1 Openness and transparency of reporting Council’s performance 5.3 Meet all legislative requirements and compliance with Council’s internal controls 5.4 Seek alternate income streams and ensure financial Sustainability 5.5 Undertake effective risk management

BACKGROUND

Each year an Annual Business Plan (ABP) is produced. The ABP explains the context in which the budget has been developed, provides information on what Council plans to achieve in the coming financial year, and describes how this will be funded.

Council received the Draft Annual Business Plan (draft ABP) at the May 2016 meeting where it was endorsed for public consultation.

DISCUSSION

As reported at the June 2016 Council meeting, the public consultation for the draft ABP opened on Thursday 12th May 2016 and was completed on 1st June 2016. All feedback was presented to Elected Members at that meeting.

The document has been updated to reflect subsequent discussions with Elected Members who have engaged with the public, the chosen rating option as endorsed at the June 2016 meeting has been incorporated, recommended financial adjustments have been included and references to the document being a draft have been removed.


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The resultant final 2016-2017 Annual Business Plan is presented for adoption as Attachment 1.


Level 1 Inform – Public Notice: In accordance with S123 (9) of the Local Government Act 1999, all ratepayers will be provided with a summary of the Annual Business Plan in the next rates notice and copies of the plan will be available at all Council offices.



Elected Members

Corporate Management Team

Manager Business and Public Relations

Manager Financial Services

Managers and other key staff


Nil

POLICY IMPLICATIONS

The annual budget contained in the Annual Business Plan complies with the concept of an Adopted Budget as defined by Policy PO142 Budget Reporting & Amendment Policy.


The 2016/2017 budget is consistent with the revised Long Term Financial Plan and Councils key financial direction of reducing the operating deficit and dedicating funds to the renewal of assets consistent with Council’s Infrastructure and Asset Management Plan.


The Annual Business Plan sets out Council’s objectives for the next twelve months and how these objectives and activities link to Council’s Strategic Plan.

It provides Council with a clear mechanism to reach its short term goals and reduces the risk of exposure that exists in failing to meet strategic objectives.


Local Government (Financial Management) Regulations 2011

ATTACHMENTS

Attachment 1: Annual Business Plan 2016-2017 (separate cover)


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DIRECTOR CORPORATE & COMMUNITY SERVICES

DA/ITEM 6.2

2. 2016-2017 BUDGET, PROPERTY VALUATIONS AND RATES (File Ref: 9.24.1.1)

PURPOSE

To seek adoption of the Budget, Property Valuations as supplied by the State Valuation Office of the Land Services Group of the Department of Planning, Transport and Infrastructure and declaration of Rates and Service Charges for 2016/17. Property valuations are being updated every week and final valuations are not expected to be received until just prior to rates declaration and after the agenda for the 13th July, 2016 Council meeting has been published. This report will be updated with figures for final valuations, differential rates in the dollar and total general rates just before or at the Council meeting.

RECOMMENDATION

1. Adoption of Budget

That pursuant to Section 123 of the Local Government Act 1999 and regulation 7 of the Local Government (Financial Management) Regulations 2011, the draft 2016/17 Budget as presented and considered by Council to be consistent with the adopted 2016/17 Annual Business Plan and laid before Council at this meeting, details of which are contained within the: -

1.1 budgeted statement of comprehensive income; and 1.2 budgeted statement of financial position; and 1.3 budgeted statement of changes in equity; and 1.4 budgeted statement of cash flows; and 1.5 budgeted uniform presentation of finances; and 1.6 budgeted financial indicators,

be adopted by Council as its Annual Budget for the Financial Year ending 30 June 2017.

2. Adoption of Valuations

That pursuant to Section 167 of the Local Government Act 1999, the most recent valuations of the Valuer-General available to the Council of the Capital Value of land within the Council’s area, be adopted for rating purposes for the financial year ending 30 June 2017, totalling $5,574,247,600, comprising $167,152,448 in respect of non-rateable land and $5,407,095,152 in respect of rateable land.

3. Determination of basis for differential rates

That pursuant to Section 156(1)(a) of the Local Government Act 1999, the Council determines that the basis for differential rates on land within its area shall be according to the attribution of land uses, in accordance with Regulation 14 of the Local Government (General) Regulations 2013.

4. Declaration of General Rates

4.1 That pursuant to Sections 151, 152, 153 and 156 of the Local Government Act 1999, and in order to raise the amount of $16,234,449, a fixed charge is imposed and differential general rates are declared for the financial year ending 30 June 2017, on rateable land as follows:-


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4.1.1 on rateable land of category (g) use (primary production) in the area of the Council, a rate of 0.1799 cents in the dollar of capital value of such land; and

4.1.2 on all other rateable land within the Council area, a rate of 0.2455 cents in the dollar of the capital value of such land; and

4.1.3 the fixed charge component of the general rate is $400.00

4.2 That pursuant to Section 153(3) of the Local Government Act 1999, Council will not fix a maximum increase in the general rates charged on the principal place of residence of a principal ratepayer.

5. Service Charges

5.1 Community Wastewater Management Schemes Annual Service Charges

That pursuant to Section 155 of the Local Government Act 1999, service charges are imposed for the financial year ending 30 June 2016 (in accordance with the CWMS Property Units Code as provided at Regulation 12 of the Local Government [General] Regulations 2013) as follows on each assessment of rateable and non-rateable land in the following areas to which land the Council makes available a Community Wastewater Management System, as follows:

5.1.1 Maitland and Tiddy Widdy Beach Areas:-

- Occupied Land: $470.00 per unit

5.1.2 Ardrossan, Balgowan, Black Point, Edithburgh, Point Turton, Port Vincent, Port Victoria, Stansbury, Sultana Point and Yorketown areas:-

- Occupied Land: $470.00 per unit - Vacant Land: $350.00 per allotment

5.1.3 Bluff Beach, Chinaman Wells, Foul Bay, Port Julia, Hardwicke Bay and Rogues Point area:-

- All land: $470.00 per unit

and that in recognition of the additional costs incurred by the property owners of Assessment Numbers 200634, 200642, 200667, 200683, 200691, 202226, 202234 and 202242 due to the requirements to install and maintain a pumping facility and/or due to the provision of an Advanced Wastewater Treatment System a rebate of 50% of the Community Wastewater Management System charge payable be provided pursuant to Section 166(1)(m)(ii) of the Act.

5.2 Water Supply Schemes Annual Service Charges

That pursuant to Section 155 of the Local Government Act 1999, service charges are imposed for the financial year ending 30 June 2017 as follows on each assessment of rateable and non-rateable land in the following area to which land the Council provides or make available a water supply service:-

5.2.1 Balgowan area $180.00

5.2.2 Black Point area $180.00

5.2.3 Hardwicke Bay area $180.00


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5.3 Waste Collection and Recycling Annual Service Charges

That pursuant to Section 155 of the Local Government Act 1999, the Council imposes an annual service charge for the year ending 30 June 2016 upon both rateable and non-rateable land to which it provides the prescribed service of waste collection (the Waste Collection and Recycling Service) which is based upon the nature and level of usage of the service and is imposed as follows:-

5.3.1 $244.00 for a two (2) bin service and 5.3.2 $265.00 for a three (3) bin service.

6. Declaration of Separate Rates

That pursuant to Section 95 of the Natural Resources Management Act 2004, and section 154 of the Local Government Act 1999 and for the financial year ending 30 June 2017, a separate rate of 0.01775 cents in the dollar is declared on all rateable land in the area of the Council to raise the amount of $954,366 (net of rebates) payable to the Northern and Yorke Natural Resources Management Board.

7. Rates Payments

7.1 That in accordance with Section 181 of the Local Government Act 1999, all rates (general and separate) and service charges payable for the year ending 30 June 2017 be payable in four equal or approximately equal instalments due for payment on 9 September 2016, 9 December 2016, 9 March 2017 and 9 June 2017 or on other days determined by the Chief Executive Officer; and

7.2 That pursuant to Section 44 of the Local Government Act 1999, the Chief Executive Officer is delegated the power in Section 181(4)(b) of the Local Government Act 1999, to enter into agreements with ratepayers relating to the payment of rates in any case of hardship or financial difficulty.

8. Rate Rebates

That pursuant to Sections 160, 161, 162, 163, 165 and 166 Council confirms all mandatory rebates and approves all discretionary rebates as laid before Council at this meeting.


Goal: 1 Economically Prosperous Peninsula Strategy: 1.3 Improve visitor experiences, infrastructure, signage, Information and support 1.4 Support local events and help attract new events 1.5 Partner and build positive relationships with key stakeholders (e.g. Regional Development Australia, Central Local Government Region, YP Tourism and Progress Associations) to progress tourism and business growth, including enabling the attraction of niche businesses 1.7 Support employment opportunities for our community 1.8 Efficient delivery of permits, leases and licences


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Goal: 2 Community Connected Through Infrastructure Strategy: 2.5 Explore provision of new infrastructure 2.7 Upgrade and beautification of open (recreation) spaces (e.g. playgrounds, water parks, BBQ areas etc.) Goal: 3 Valued and Restored Environment Strategy: 3.4 Support progress associations and other community groups to Improve environmental outcomes 3.8 Continue to effectively manage the collection, recycling and Disposal of waste

Goal: 4 Community Engaged and Supported Strategy: 4.1 Invest in youth activities and events 4.3 Support and/or deliver community events, workshops and skills training, including school programs 4.4 Continue providing community grants, donations and Sponsorships 4.5 Continue delivering compliance and environmental health services and inspections 4.10 Continue to provide Council’s ‘Leisure Options’ services Goal: 5 Responsible Governance Strategy: 5.1 Openness and transparency of reporting Council’s performance 5.3 Meet all legislative requirements and compliance with Council’s internal controls 5.4 Seek alternate income streams and ensure financial Sustainability 5.5 Undertaken effective risk management 5.6 Workplace wellbeing programs 5.7 Improved mobility, accessibility, efficiency of staff via Information Technology solutions

BACKGROUND

The Local Government Act requires Councils to prepare a Budget, adopt property valuations and declare rates each financial year. The Budget has been prepared with reference to Council’s Long Term Financial Plan (LTFP) and Asset Management Plans. Council have previously considered and approved for public consultation a draft Budget for 2016/17 as part of the Annual Business Plan. All public submissions received were considered by Council at its meeting on Wednesday, 8th June 2016 with changes made to the published draft Budget where considered appropriate. A number of possible rating options (models) for the 2016/17 financial year were workshopped with Elected Members on Wednesday, 25th May 2016 and at its Council meeting on Wednesday, 8th June 2016, Council endorsed option one (1), of the three (3) options provided for Council’s consideration. The purpose of this report is to recommend adoption of the Budget, Property Valuations and to declare rates and set service charges for the financial year ended 30 June 2017, assuming Council adopts the ABP.


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DISCUSSION

Budget As mentioned before the draft Budget for 2016/17 was exhibited for public consultation as part of the Annual Business Plan from Thursday, 12th May 2016 to Wednesday, 1st June 2016. Since the release of the draft for public consultation, there have been a number of changes made to reflect change in circumstances and the availability of updated information. The changes are as follow:-

increase in Special Local Roads funding of $60,000 removal of Marion Bay desalination plant solar panels ($13,000) as project

completed in 2015/16 $20,000 contribution from Progress Association for Edithburgh boat ramp removed Edithburgh pool car park sealing capital project removed ($25,000) Reduction of $20,000 to budget required for Maitland Hospital footpath paving as

materials purchased in 2015/16 Stansbury playground fence cost amended to $20,000 (from $40,000) and

contributions by Progress for this project also reduced to $10,000 (from $20,000) $150,000 included in unsealed road renewal budget for Nalyappa Road, Amount available for contract road renewals reduced to $1,675,000 (from

$1,750,000) The major components of the draft 2016/17 Budget are as follows:-

Budgeted operating revenue of $28.1 million including $21.2 million in rates and service charges, $3.1 million in user charges and $2.7 million in operating grants, subsidies and contributions

Budgeted operating expenditure of $30.8 million of which depreciation makes up $9.1 million

Operating deficit before capital amounts of $2.7 million which is an improvement of $60,000 to the 2015/16 adopted budget and an improvement of $81,000 to the 2015/16 third quarter review budget. This compares to the LTFP estimate of $2.63 million for the corresponding financial year

$6 million for the renewal/replacement of existing assets $4.6 million budgeted expenditure for new/upgraded assets, $3.9 million of which is

funded by external grants, subsidies and contributions No new borrowings Budgeted closing cash position of $3.5 million which is approximately $0.3 million

less than the forecast closing cash position for 2015/16 More detail is provided in the draft budgeted financial statements attached to this report (refer Attachments 1 – 5). Financial Performance Council’s operations and financial performance are measured by three principal sustainability indicators, which are tabled below along with targets set in its LTFP.

Financial Indicator 2016/17 Draft

Budget

2015/16 Forecast

(BR 3)

2015/16 Adopted Budget

2014/15 Actual

LTFP Target

Operating Surplus Ratio (12.7%) (13.8%) (13.7%) (16%) 0% Net Financial Liabilities Ratio 25.9% 27.4% 28.6% 11% 100% Asset Sustainability Ratio 62.4% 92.5% 84.3% 53% 80%


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The Operating Surplus Ratio expresses the operating surplus as a percentage of general rates and service charges, net of the NRM levy. The table above shows Council’s proposed 2016/17 ratio is -12.7% which is an improvement on previous years. Council’s aim is to achieve a breakeven (0%) position within the next ten (10) years as per its adopted LTFP. The Net Financial Liabilities Ratio is a measure of the significance of the amount owed, the extent to which the net financial liabilities can be met by operating revenue. Council’s proposed 2016/17 ratio is 25.9%. Any increase in debt will result in an increase to this indicator, however, any new debt will be managed in accordance with Council’s adopted LTFP. The Asset Sustainability Ratio measures whether existing non-financial assets are being renewed or replaced at the same rate as forecast in the Asset Management Plan. In the absence of data available in Asset Management Plans, annual Depreciation can be used as a measure of asset sustainability. Council has calculated this ratio using its annual budgeted depreciation. Council’s 2016/17 budget proposes a ratio of 62.4% which is above the 53% forecast in Council’s LTFP for 2016/17. The focus will continue to be on increasing this ratio in line with Council’s LTFP targets to reach 80% by 2019/20. Rating Strategy Chapter 10 of the Local Government Act 1999 provides the framework for Councils to set rates. In setting rates for 2016/17 Council has considered the following:-

its service delivery needs and priorities asset maintenance and renewal requirements available resourcing LTFP and asset management strategies impacts of proposed rates on various categories of ratepayers and their capacity to

pay distribution of increases as evenly and fairly as possible across all of Council’s

ratepayers Council’s LTFP demonstrated the need to address Council’s continuing operating deficits and asset renewal backlog and one of the key factors in achieving and maintaining long term financial sustainability is to establish a rate base to finance the future requirements of the community. As outlined in the draft Annual Business Plan adopted by Council for community consultation, the proposed 2016/17 Budget provides for a “Financial Sustainability” increase in general rates to existing ratepayers of 3% above the anticipated rise in the consumer price index (CPI) of 1.95% plus additional growth of approximately 0.4% resulting from development. This is an increase of 5.35% (approximately $0.824 million) to total general rates in 2016/17 when compared to 2015/16. This is in line with Council’s adopted Long Term Financial Plan and amounts to total estimated general rate income of approximately $16.233 million before rebates.

Mandatory (as specified in the Local Government Act 1999) and discretionary rebates are presented (refer Attachment 7) for Council’s consideration later in this report.

At its meeting on Wednesday, 8th June 2016 Council considered three (3) rating options (models) and endorsed option 1 as the preferred option for the raising of General Rates in 2016/17. Details of the rates to be raised and the fixed charge and differential rates to be applied are detailed later in this report.


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Property Valuations As detailed in the report considered by Council at its meeting on Wednesday, 8th June 2016 total proposed valuations for 2016/17 at that time were $5.574 billion compared to $5.558 billion in 2015/16. This represented an increase of approximately $16 million or 0.29%. By comparison valuations in 2015/16 increased by $157 million or 2.9%.

Final property valuations provided to Council must be adopted by Council before they can be used to raise rates in 2016/17. At the time of writing this report final property valuations had not been provided. The latest proposed valuation for 2016/17 provided to Council is $5.574 billion. The table below summarises the valuation changes by land use.

Land Use 2015/16 Valuation

2016/17 Valuation

Change ($) Change (%)

Residential $2,368,344,497 $2,350,553,798 -$17,790,699 -0.75% Commercial $138,369,024 $139,409,578 $1,040,554 0.75% Industrial $19,499,376 $19,728,976 $229,600 1.18% Primary Production $2,612,315,500 $2,651,782,095 $39,406,595 1.51% Vacant Land $221,536,485 $212,866,236 -$8,670,249 -3.91% Other $31,362,320 $32,754,469 $1,392,149 4.44% Non - Rateable $166,992,618 $167,152,448 $159,830 0.10%

TOTAL $5,558,419,820 $5,574,247,600 $15,827,780 0.28%

Rating Structure Based on option 1 endorsed by Council the fixed charge will be $400 which is the same as 2015/16 and the differential rates in the dollar based on valuations received to date are as follows:-

residential and other $0.002455 primary production $0.001799

The total general rates raised in 2016/17 will be approximately $16.234 million with residential ratepayers contributing approximately 56.9% of this, primary production ratepayers 32.1% and vacant land ratepayers 6.5%. The balance of 4.5% will be contributed by ratepayers in other land use categories. Of the $16.234 million approximately $4.7 million will be raised from the fixed charge applied to an estimated 11,749 rateable assessments. These values are based on current property valuations at hand and will be updated once final valuations are received prior to the consideration of this report to adopt the budget and declare rates and service charges. Further details on the Council’s rating structure are contained in Council’s 2016/17 Annual Business Plan. Waste Collection and Recycling Service Charge Council’s proposed annual service charge for the provision of waste collection and recycling for its 3 bin service is $265 (2015/16:$260). This service is not offered to rural properties, however, they do get a 2 bin service. This charge is discounted for properties with access points greater than 500m from their bin collection point. The annual service charges for 2016/17 are summarised as follows:-

Service Distance from rural collection point

Annual Charge

3 Bins Not offered to rural properties $265 2 Bins Up to and including 500m $244


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2 Bins Greater than 500m and up to 2km $183 2 Bins Greater than 2km but less than 5km $122

More details on this service charge can be found it Council’s 2016/17 Annual Business Plan. Community Wastewater Management Schemes (CWMS) Service Charge Council operates seventeen (17) effluent disposal systems (CWMS) situated in townships and holiday settlements throughout the district. The service charge for the schemes are a cost recovery fee to ensure cost of operating them are recovered through user charges. The annual service charge proposed in 2016/17 for occupied properties is $470 per unit (2015/16:$460) and $350 per vacant allotment (2015/16:$350) for unoccupied properties. Water Supply Service Charge To enable communities to have access to a secondary water supply, Council maintains water supply schemes to three (3) communities. Service charges are raised annually to cover the cost of operating the schemes. Charges for water usage are raised throughout the year as water is used. In 2016/17 the proposed annual service charge for water supply for each of the three (3) schemes is $180. This is unchanged from 2015/16 for the Black Point and Hardwicke Bay schemes and a $20 increase for the Balgowan scheme. Natural Resource Management (NRM) Levy The Natural Resource Management Act 2004 requires Council to raise a levy on behalf of the Northern and Yorke Natural Resources Management Board. This levy is collected from ratepayers on behalf of the NRM Board and paid to them quarterly. Council does not retain the revenue collected and does not determine how it is spent. In 2015/16 Council was required to collect and remit to the NRM Board $756,353 whereas in 2016/17 Council has been advised that it will need to collect and remit $954,366 (net of rebates of approximately $5,400). This is an increase of $198,013 or 26%. The NRM Board has attributed this increase to administration charge increases imposed on them by the State Government. The levy can be raised by applying a fixed amount (calculated by dividing the total amount to be raised by the total number of rateable properties) against each rateable property or by applying a differential rate on capital values of rateable properties. Council applies a differential rate in the dollar of 0.0001775 on the capital value of all rateable properties. Rate Rebates The Local Government Act 1999 provides the framework for Councils to determine non-rateable properties such as Crown Land and Council owned land. The Act also specifies properties which must receive mandatory rate rebates, including for health, religious, educational and community service purposes. In addition, section 166 of the Act provides the opportunity for Council to approve discretionary rate rebates. Mandatory and discretionary rebates as listed in Attachment 7 are presented for Council’s confirmation and approval. In 2016/17, $127,000 has been budgeted for rate rebates compared to 2015/16 where Council provided approximately $115,000 in rebates. Individual amounts rebated in 2016/17 will not be available until final valuations are received and rates raised.


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It should be noted that Council has no discretion over rate exemptions and mandatory rebates, however, it may grant discretionary rebates, regardless of whether an application for rebate has been lodged. Discretionary rebates are presented for Council consideration on the basis that they have been regularly granted in previous years. This method allows Council to consider these recommended rebates for comparative purposes, for the rebates to be included in the budget and to be shown on the initial rate notices. Groups not included in these considerations are still permitted to apply for discretionary rate rebates at any time during the year.


As mentioned earlier the draft Budget was advertised for public comment and exhibition. All submissions received were considered by Council in June 2016. In accordance with S123(9) of the Local Government Act 1999, all ratepayers will be provided with a summary of the Annual Business Plan (including Budget) in the next rates notice and copies of the plan will be available at all Council offices.






Financial Accountant

Senior Rates Officer


Nil

POLICY IMPLICATIONS

PO057 – Public Consultation Policy

PO060 – Rate Relief Policy


Financial implications are as detailed in this report and as presented in the attached budgeted financial statements.


The resolutions are consistent with, and give authority to, the 2016/17 budget as developed by Council and Council staff in consideration of financial and other relevant risk management considerations.


Local Government (General) Regulations 2013


Natural Resources Management Act 2004


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ATTACHMENTS

Attachment 1: Budgeted Statement of Comprehensive Income 2016/17

Attachment 2: Budgeted Statement of Financial Position 2016/17

Attachment 3: Budgeted Statement of Cash Flows 2016/17

Attachment 4: Budgeted Statement of Changes in Equity 2016/17

Attachment 5: Budgeted Uniform Presentation of Finances 2016/17

Attachment 6: Budgeted Financial Indicators (Ratios) 2016/17

Attachment 7: Rate Rebates 2016/17


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2016/17$('000)

INCOMERates 21,209

Statutory Charges 415

User Charges 3,115

Grants, subsidies, contributions 2,686

Investment Income 193

Reimbursements 414

Other Income 55

Total Income 28,087

EXPENSESEmployee costs 8,500

Materials, contracts & other expenses 12,726

Depreciation 9,075

Finance Costs 477

Total Expenses 30,778

OPERATING SURPLUS/(DEFICIT) BEFORE CAPITAL AMOUNTS (2,691)

Net gain/(loss) on disposal or revaluations 10Amounts specifically for new assets 3,914NET SURPLUS/(DEFICIT) 1,233

TOTAL COMPREHENSIVE INCOME 1,233

YORKE PENINSULA COUNCIL2016/17 DRAFT BUDGET

BUDGETED STATEMENT OF COMPREHENSIVE INCOME

Attachment 1


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2016/17$('000)

ASSETSCurrent AssetsCash & Equivalent Assets 3,496

Trade & Other Receivables 1,346

Inventories 777

Total Current Assets 5,619

Non-Current AssetsFinancial Assets 910

Infrastructure, Property, Plant & Equipment 339,833

Total Non-Current Assets 340,743

Total Assets 346,362

LIABILITIESCurrent LiabilitiesTrade & Other Payables 2,379

Borrowings 629

Provisions 1,699

Total Current Liabilities 4,707

Non-Current LiabilitiesBorrowings 7,317

Provisions 606

Total Non-Current Liabilities 7,923

Total Liabilities 12,630

NET ASSETS 333,732

EQUITYAccumulated Surplus (2,480)

Asset Revaluation Reserve 335,455

Other Reserves 757

TOTAL EQUITY 333,732


BUDGETED STATEMENT OF FINANCIAL POSITION

Attachment 2


92

2016/17$('000)

CASH FLOWS FROM OPERATING ACTIVITIESReceiptsOperating Receipts 27,894

Investment Receipts 162

PaymentsOperating Payments to Suppliers and Employees (21,028)

Finance Costs (477)

Net Cash provided by (or used in) Operating Activities 6,551

CASH FLOWS FROM INVESTING ACTIVITIESReceiptsAmounts Specifically for New/Upgraded Assets 3,914Sale of Renewed/Replaced Assets 363Repayments of Loans by Community Groups 107PaymentsExpenditure on Renewal/Replacement of Assets (6,027)Expenditure on New/Upgraded Assets (4,592)Loans Made to Community Groups 0Net Cash Provided by (or used in) Investing Activities (6,235)

CASH FLOWS FROM FINANCING ACTIVITIESReceiptsProceeds from Borrowings 0

PaymentsRepayments of Borrowings (648)

Net Cash provided by (or used in) Financing Activities (648)

Net Increase/(Decrease) in cash held (332)

Opening cash, cash equivalents or (bank overdraft) 3,828

Closing cash, cash equivalents or (bank overdraft) 3,496


BUDGETED STATEMENT OF CASH FLOWS

Attachment 3


93

2016/17$('000)

ACCUMULATED SURPLUSBalance at end of previous reporting period (3,713)

Net Result for Year 1,233

Transfers to Other Reserves 0

Transfers from Other Reserves 0

Balance at end of period (2,480)

ASSET REVALUATION RESERVELand 73,286

Buildings and Other Structures 48,995

Transportation Infrastructure 186,712

Plant & Equipment 0

Furniture & Fittings 0

CWMS Infrastructure 14,481

Water Scheme Infrastructure 1,374

Other Assets 0

Office Building 0

Stormwater Drainage 10,607

Balance at end of period 335,455

OTHER RESERVESBalance at end of previous reporting period 757

Transfers from Accumulated Surplus 0

Transfers to Accumulated Surplus 0

Balance at end of period 757

TOTAL EQUITY AT END OF REPORTING PERIOD 333,732


BUDGETED STATEMENT OF CHANGES IN EQUITY

Attachment 4


94

2016/17$('000)

Operating Revenues 28,087

less Operating Expenses 30,778

Operating Surplus/(Deficit) before Capital Amounts (2,691)

Less: Net Outlays on Existing AssetsCapital Expenditure on Renewal/Replacement of Existing Assets 6,027

less Depreciation, Amortisation & Impairment 9,075

less Proceeds from Sale of Replaced Assets 363

(3,411)

Less: Net Outlays on New and Upgraded AssetsCapital Expenditure on New/Upgraded Assets 4,592

less Amounts Specifically for New/Upgraded Assets 3,914

less Proceeds from Sale of Surplus Assets 0

678

Net Lending / (Borrowing) for Financial Year 42


BUDGETED UNIFORM PRESENTATION OF FINANCES

Attachment 5


95

Operating Surplus / (Deficit) - $'000 (2,691)

Operating Surplus Ratio - % (12.7)%

Net Financial Liabilities - $'000 7,267

Net Financial Liabilities Ratio - % 25.9%

Interest Cover Ratio - % 1.0%

Asset Sustainability Ratio - % 62.4%

Asset Consumption Ratio - % 62.0%

BUDGETED FINANCIAL INDICATORS (RATIOS)


Attachment 6


96

ASSESSMENT LAND USE PROPERTY ADDRESS RATEPAYERHEALTH SERVICES (SEC 160) - 100% MANDATORY414 HOSPITAL 37 Fifth Street ARDROSSAN SA 5571 Ardrossan Community Hospital Inc422 HOSPITAL 35 Fifth Street ARDROSSAN SA 5571 Ardrossan Community Hospital Inc778 HOSPITAL 30 Fifth Street ARDROSSAN SA 5571 Ardrossan Community Hospital Inc8987 HOSPITAL 68 Robert Street MAITLAND SA 5573 Yorke Peninsula Health Advisory Council202317 HOSPITAL 9 Weaners Street YORKETOWN SA 5576 Yorke Peninsula Health Advisory Council202549 HOSPITAL 21 Waterloo Bay Road YORKETOWN SA 5576 Yorke Peninsula Health Advisory Council302281 HOSPITAL 44 First Street MINLATON SA 5575 Yorke Peninsula Health Advisory Council302299 HOSPITAL 69A Main Street MINLATON SA 5575 Yorke Peninsula Health Advisory Council302307 NURSING HOME 69 Main Street MINLATON SA 5575 Yorke Peninsula Health Advisory Council303917 NURSING HOME 1 South Terrace MINLATON SA 5575 Eldercare Inc409466 COMMUNITY HEALTH 69 Robert Street MAITLAND SA 5573 Maitland Health Centre Inc

COMMUNITY SERVICES (SEC 161) - 75% MANDATORY14712 NURSING HOME 6-8 Centenary Avenue MAITLAND SA 5573 Eldercare Inc101360 UNIT 1 1/12 Oval Avenue WAROOKA SA 5577 SYP Community Housing Association Inc101378 UNIT 2 2/12 Oval Avenue WAROOKA SA 5577 SYP Community Housing Association Inc101386 UNIT 3 3/12 Oval Avenue WAROOKA SA 5577 SYP Community Housing Association Inc101394 UNIT 4 4/12 Oval Avenue WAROOKA SA 5577 SYP Community Housing Association Inc206847 NURSING HOME 12 Pioneer Street STANSBURY SA 5582 Eldercare Inc303784 UNIT 1 1/1 Yorketown Road MINLATON SA 5575 SYP Community Housing Association Inc303792 UNIT 2 2/1 Yorketown Road MINLATON SA 5575 SYP Community Housing Association Inc303800 UNIT 3 3/1 Yorketown Road MINLATON SA 5575 SYP Community Housing Association Inc303818 UNIT 4 4/1 Yorketown Road MINLATON SA 5575 SYP Community Housing Association Inc303826 UNIT 5 5/1 Yorketown Road MINLATON SA 5575 SYP Community Housing Association Inc303834 UNIT 6 6/1 Yorketown Road MINLATON SA 5575 SYP Community Housing Association Inc303842 UNIT 7 7/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc303859 UNIT 8 8/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc303867 UNIT 11 11/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc303875 UNIT 12 12/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc303883 UNIT 13 13/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc303891 UNIT 14 14/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc405621 UNIT 18 18/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc405639 UNIT 9 9/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc405647 UNIT 10 10/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc405654 UNIT 15 15/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc405662 UNIT 16 16/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc405670 UNIT 17 17/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc413542 UNIT 1 Daniell Court YORKETOWN SA 5576 SYP Community Housing Association Inc413559 UNIT 2 Daniell Court YORKETOWN SA 5576 SYP Community Housing Association Inc413567 UNIT 3 Daniell Court YORKETOWN SA 5576 SYP Community Housing Association Inc413575 UNIT 4 Daniell Court YORKETOWN SA 5576 SYP Community Housing Association Inc413583 UNIT 5 Daniell Court YORKETOWN SA 5576 SYP Community Housing Association Inc413591 UNIT 6 Daniell Court YORKETOWN SA 5576 SYP Community Housing Association Inc414615 UNIT 19/28 Oval Terrace ARDROSSAN SA 5571 SYP Community Housing Association Inc414623 UNIT 20/28 Oval Terrace ARDROSSAN SA 5571 SYP Community Housing Association Inc414631 UNIT 21/28 Oval Terrace ARDROSSAN SA 5571 SYP Community Housing Association Inc414649 UNIT 22/28 Oval Terrace ARDROSSAN SA 5571 SYP Community Housing Association Inc414656 UNIT 23/28 Oval Terrace ARDROSSAN SA 5571 SYP Community Housing Association Inc414664 UNIT 24/28 Oval Terrace ARDROSSAN SA 5571 SYP Community Housing Association Inc431825 COTTAGE NO. 2 2/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc431833 COTTAGE NO. 3 3/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc431841 COTTAGE NO. 4 4/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc431858 COTTAGE NO. 1 1/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc

RELIGIOUS PURPOSES (SEC 162) - 100% MANDATORY1495 CHURCH 24-26 Fourth Street ARDROSSAN SA 5571 Uniting Church In Aust Property Trust5124 CHURCH 7 Maitland Road ARDROSSAN SA 5571 Catholic Church Endowment Society Inc5249 CHURCH 18-20 Oval Terrace ARDROSSAN SA 5571 Synod Anglican Church Aust Diocese9233 CHURCH 63-65 Robert Street MAITLAND SA 5573 Uniting Church In Aust Property Trust10785 CHURCH 15-17 Caroline Street MAITLAND SA 5573 Synod Anglican Church Aust Diocese10918 CHURCH & C/PARK 8 Elizabeth Street MAITLAND SA 5573 Catholic Church Endowment Society Inc13623 CHURCH 31 Clinton Road MAITLAND SA 5573 St Pauls Lutheran Church Maitland Inc15164 CHURCH 17 Point Pearce Road SOUTH KILKERRAN (Hd Kilkerran) SA 5573 St Johns Lutheran Cong South Kilkerran16717 CHURCH 27 Lawhill Street PORT VICTORIA SA 5573 Synod Anglican Church Aust Diocese

2016/17 RATE REBATES


97

ASSESSMENT LAND USE PROPERTY ADDRESS RATEPAYER21675 CHURCH 108 Dowlingville Slant Road DOWLINGVILLE (Hd Cunningham) SA 5555 Uniting Church In Aust Property Trust22079 CHURCH . HD CUNNINGHAM SA 5573 Synod Anglican Church Aust Diocese27748 CHURCH 1860 North South Road SANDILANDS (Hd Muloowurtie) SA 5571 Uniting Church In Aust Property Trust29538 CHURCH 17810 Spencer Highway URANIA (Hd Wauraltee) SA 5573 Uniting Church In Aust Property Trust37846 CHURCH 24 Main Street ARTHURTON SA 5572 Uniting Church In Aust Property Trust37861 CHURCH 28 Main Street ARTHURTON SA 5572 Catholic Church Endowment Society Inc41749 CHURCH 14 One And All Road PRICE SA 5570 Uniting Church In Aust Property Trust43307 CHURCH 11 Pioneer Road CLINTON CENTRE (Hd Clinton) SA 5570 Uniting Church In Aust Property Trust45559 CHURCH 7 Tiparra Church Road WEETULTA (Hd Tiparra) SA 5573 Uniting Church In Aust Property Trust45880 CHURCH 14587 Spencer Highway WEETULTA (Hd Tiparra) SA 5573 Uniting Church In Aust Property Trust100024 CHURCH 26-28 Brentwood Road WAROOKA SA 5577 Uniting Church In Aust Property Trust100065 CHURCH 16 Brentwood Road WAROOKA SA 5577 Synod Anglican Church Aust Diocese101154 CHURCH 12 Sturt Bay Road WAROOKA SA 5577 Catholic Church Endowment Society Inc201368 CHURCH 12 Stansbury Road YORKETOWN SA 5576 Synod Anglican Church Aust Diocese203224 CHURCH 14-16 Waterloo Bay Road YORKETOWN SA 5576 St Pauls Lutheran Church Yorketown Inc203943 CHURCH 39-41 Warooka Road YORKETOWN SA 5576 Uniting Church In Aust Property Trust204727 KINGDOM HALL 8 Victoria Street YORKETOWN SA 5576 Jehovahs Witnesses Congregations204842 CHURCH 2 Parrington Street STANSBURY SA 5582 Uniting Church In Aust Property Trust205492 CHURCH 3 Weaver Street STANSBURY SA 5582 Stansbury Community Church Inc206573 CHURCH 17 Weaver Street STANSBURY SA 5582 Synod Anglican Church Aust Diocese210260 CHURCH 15 Blanche Street EDITHBURGH SA 5583 Synod Anglican Church Aust Diocese211243 CHURCH 12 Henry Street EDITHBURGH SA 5583 Uniting Church In Aust Property Trust211532 CHURCH 11 Cross Street EDITHBURGH SA 5583 Catholic Church Endowment Society Inc218859 CHURCH 583 Little Glory Road STANSBURY (Hd Dalrymple) SA 5582 Stansbury Christian Church Inc301028 CHURCH 8 Fourth Street MINLATON SA 5575 Synod Anglican Church Aust Diocese302562 CHURCH 36 Main Street MINLATON SA 5575 Uniting Church In Aust Property Trust302752 CHURCH 10 Main Street MINLATON SA 5575 Catholic Church Endowment Society Inc304717 CHURCH 6 Maitland Road MINLATON SA 5575 St Andrews Lutheran Congregation305292 CHURCH 2-4 High Street CURRAMULKA SA 5580 Uniting Church In Aust Property Trust306068 CHURCH 10 Reserve Terrace CURRAMULKA SA 5580 Synod Anglican Church Aust Diocese309062 CHURCH 31 Main Street PORT VINCENT SA 5581 Uniting Church In Aust Property Trust310920 CHURCH 29 Marine Parade PORT VINCENT SA 5581 Synod Anglican Church Aust Diocese316455 CHURCH 367 Koolywurtie Church Road KOOLYWURTIE (Hd Koolywurtie) SA 5575 Uniting Church In Aust Property Trust317024 CHURCH 428 Mount Rat Road KOOLYWURTIE (Hd Koolywurtie) SA 5575 Synod Anglican Church Aust Diocese318972 CHURCH 30 Tucker Avenue BRENTWOOD SA 5575 Uniting Church In Aust Property Trust402206 CHURCH 66 Maitland Road MINLATON SA 5575 Australian Christian Churches SA Ltd406330 CHURCH 53 Warooka Road YORKETOWN SA 5576 Catholic Church Endowment Society Inc408898 CHAPEL 6-8 Centenary Avenue MAITLAND SA 5573 Eldercare Inc412585 CHURCH 13 Yorketown Road EDITHBURGH SA 5583 Edithburgh Assembly of God

PUBLIC CEMETERIES (SEC 163) - 100% MANDATORY15156 CEMETERY Point Pearce Road SOUTH KILKERRAN (Hd Kilkerran) SA 5573 South Kilkerran Lutheran Cemetery Inc22707 CEMETERY 185 Falie Drive PRICE (Hd Cunningham) SA 5570 Trustees J CROWELL & J LOCK & & J WHEATCROFT & T O'BRIEN204669 CEMETERY 32 Victoria Street YORKETOWN SA 5576 Catholic Church Endowment Society Inc223776 CEMETERY . HD MELVILLE SA 5583 Uniting Church in Aust Property Trust (SA)408310 CEMETERY . HD TIPARRA SA 5573 M H SCHILLING

EDUCATIONAL PURPOSES (SEC 165) - 75% MANDATORY303677 STUDENT DOCTOR ACCOMODATION 19 Fifth Street MINLATON SA 5575 The University of Adelaide428011 WAMBANA CAMPUS 12 Savio Road POINT TURTON SA 5575 Prince Alfred College

COMMUNITY SERVICES (SEC 166) - 100% DISCRETIONARY133 RSL 8 West Terrace ARDROSSAN SA 5571 R.S.S.A.I.L.A.232 COMMUNITY CLUB 20 Maitland Road ARDROSSAN SA 5571 Ardrossan & District Community Club11007 HALL 6 Walter Street MAITLAND SA 5573 S A C21253 HALL 491 Petersen Road PETERSVILLE (Hd Cunningham) SA 5571 Petersville Hall Committee Inc22665 RESERVES . HD CUNNINGHAM SA 5573 Cunningham Hall Committee Inc25775 PISTOL CLUB 187 Pistol Club Road MAITLAND (Hd Maitland) SA 5573 Maitland Pistol & Shooting Club Inc29173 WAURALTEE HALL 1195 Wauraltee Road WAURALTEE (Hd Wauraltee) SA 5573 Friends of Wauraltee & District Inc29751 HALL 11 Sandy Church Road URANIA (Hd Wauraltee) SA 5573 Urania Hall Inc42135 HALL 9 Clemintina Street PRICE SA 5570 Price Soldiers Memorial Hall45732 HALL 1414 Arthurton Road AGERY (Hd Tiparra) SA 5558 Agery Public Hall Inc45740 HALL . HD TIPARRA SA 5573 Agery Public Hall Inc201475 OP SHOP 21 Edithburgh Road YORKETOWN SA 5576 SYP Community Shop Inc202432 CWA ROOMS 6 Edithburgh Road YORKETOWN SA 5576 SA Country Womens Association Inc220301 WATER RESERVE . HD DALRYMPLE SA 5583 Southern Eagles Football Club303008 CWA ROOMS 26 Fourth Street MINLATON SA 5575 SA Country Womens Association Inc


98

ASSESSMENT LAND USE PROPERTY ADDRESS RATEPAYER406470 OP SHOP 1-7 First Street ARDROSSAN SA 5571 D W LUTZE412999 MILITARY MUSEUM 494 Brentwood Road YORKETOWN (Hd Dalrymple) SA 5576 C SOAR419499 MAIT AERO CLUB 336 Maitland Road MAITLAND (Hd Maitland) SA 5573 Maitland Aero Club Inc432724 ST VINCENT DE PAUL SOCIETY 21 Robert Street MAITLAND SA 5573 St Vincent De Paul Society1289 HALL 5 Fourth Street ARDROSSAN SA 5571 Ardrossan Lodge No 150 Inc11999 HALL 8 Parara Avenue MAITLAND SA 5573 Central Yorke Peninsula Lodge RAOB Inc406819 CATHOLIC SCHOOL 55 Warooka Road YORKETOWN SA 5576 St Columbas Catholic School

COMMUNITY SERVICES (SEC 166) - 75% DISCRETIONARY13631 SCHOOL 23-29 Clinton Road MAITLAND SA 5573 Maitland Lutheran School Inc

COMMUNITY SERVICES (SEC 166) - 50% DISCRETIONARY8938 SHOWGROUNDS Rogers Terrace MAITLAND SA 5573 Maitland A H & F Society Inc311837 CAMP 14 Lime Kiln Road PORT VINCENT SA 5581 Girl Guides South Australia419655 TOILETS, CHANGE ROOMS 7 Breakwater Road PORT VINCENT SA 5581 Cruising Yacht Club of SA Inc

COMMUNITY SERVICES (SEC 166) - 50% DISCRETIONARY (CWMS ONLY)200634 ADVANCED WASTE WATER TREATMENT SYSTEM 12-14 Minlaton Road YORKETOWN SA 5576 M A HIGGINS200642 ADVANCED WASTE WATER TREATMENT SYSTEM 10 Minlaton Road YORKETOWN SA 5576 M A HIGGINS200667 ADVANCED WASTE WATER TREATMENT SYSTEM 1-3 Stansbury Road YORKETOWN SA 5576 M A HIGGINS200683 ADVANCED WASTE WATER TREATMENT SYSTEM 5 Stansbury Road YORKETOWN SA 5576 M A HIGGINS200691 ADVANCED WASTE WATER TREATMENT SYSTEM 7 Stansbury Road YORKETOWN SA 5576 I & S F DRACA202226 ADVANCED WASTE WATER TREATMENT SYSTEM 1/13 Anderson Terrace YORKETOWN SA 5576 L F WARREN202234 ADVANCED WASTE WATER TREATMENT SYSTEM 2/13 Anderson Terrace YORKETOWN SA 5576 R W & S C MCMAHON202242 ADVANCED WASTE WATER TREATMENT SYSTEM 3/13 Anderson Terrace YORKETOWN SA 5576 P G GOLDSMITH (Dec'd) & M M GOLDSMITH


99


DA/ITEM 6.2

3. REVIEW OF FEES AND CHARGES REGISTER (File Ref: 9.24.1.1)

PURPOSE

The Fees and Charges Register is reviewed annually to ensure appropriate charges are in place for prescribed Council services and to update those fees set by government legislation to ensure compliance. This report seeks endorsement of fees set by government legislation and further fee reviews since Council set fees were endorsed at the May 2016 Council meeting.

RECOMMENDATION

That Council adopt the additional Fees and Charges Register amendments as attached, and note the Legislative changes.


Goal: 5 Responsible Governance Strategy: 5.3 Meet all legislative requirements and compliance with Council’s internal controls 5.4 Seek alternate income streams and ensure financial sustainability 5.5 Undertake effective risk management

BACKGROUND

The annual review of the Fees and Charges Register (“Register”) supports Council’s aim to operate an effective and efficient cost-recovery system and to periodically review fees and charges and their alignment with the cost of providing those services. Council also looks to ensure that fees and charges for commercial services provided are consistent with market rates and are competitive.

DISCUSSION

A copy of the complete Register effective 1st July 2016 is available upon request and also on Council’s website. To enable Elected Members to consider the recommended changes without having to review the entire document, the changes to the Register are summarised in the attachment to this report.

Legislated fees set by the State and/or Federal Governments are now available and have been listed in the attached document. In addition there have been some additional fee alterations required since adoption of amended Council set fees in May 2016. These additional changes have also been listed in the attachment. Adjustments for fees other than Legislated fees will come into effect upon endorsement by Council.


100


Level 1 Inform – Published on Council’s website.





Budget Managers

Financial Accountant


Nil

POLICY IMPLICATIONS

Not applicable


All updated Fees and Charges have been incorporated in the formation of the 2016/17 Draft Annual Budget.




ATTACHMENTS

Attachment 1: Fees and Charges Register Amendments 2016-17


101

Attachment 1

Section Description Fee 1/7/15 Suggested Fee 1/7/16

COUNCIL SET FEES AND CHARGES $ $

Miscellaneous Citronella Collar - can refill charge New Fee 15.00

Miscellaneous Citronella Collar - Hire Fee 10.00 25.00

Development Admin fee 122.00$61 for development under $5k

$69 (plus base amount) for development over $5k (total $130)

Waste Management Collection of additional yellow and red bins 2.30 per bin per week 2.35 per bin per week

Yorketown Caravan Park Powered Site (2 persons) - Weekly 150.00 Deleted

Black Point Camping Ground All Powered Site (Off Peak) - 2 Persons 5th Night Free Deleted

Council Documents Community Groups approved by CouncilNew fee - approved by Council in

May 2016Deleted - fee created in error in

May 2016

Miscellaneous Rental - Port Vincent House 352.50Deleted - residential tenancy

agreement exists

Miscellaneous Rental - Yorketown House 204.44Deleted - residential tenancy

agreement exists

STATUTORY FEES (Released 26 June 2016) $ $

DevelopmentApplication for issue of Schedule of Essential Safety Provisions

92.50 94.00

Development Building rules fees: Class 1,2,4 2.90 2.95

Development Building rules fees: Class 10a 0.87 0.88

Development Building rules fees: Class 10b 0.87 0.88

Development Building rules fees: Class 3,5,6 3.86 3.92

Development Building rules fees: Class 7, 8 2.56 2.60

Development Building rules fees: Class 9a / 9c 4.37 4.45

Development Building rules fees: Class 9b 3.84 3.91

Development Building rules fees: Minimum Fee 65.50 66.50

2016/17 Fees and Charges Register

List of Amendments

Page 1(4)


102

Attachment 1



List of Amendments

Development Certificate of Approval Fee: Additional allotments 334.00 340.00

Development Certificate of Approval Fee: Boundary realignment 100.00 102.00

Development Certificate of Occupancy Fee 43.00 43.75

Development Consent to Development at Variance with Building Rules 150.00 153.00

DevelopmentDevelopment plan assessment fee: between $10,000 and $100,000

103.00 105.00

Development Development plan assessment fee <$10,000 37.50 38.25

Development Extension of Consent / Approval 96.50 98.00

Development Land division fee: additional allotment number 152.00 155.00

Development Land division fee: per additional allotment fee 14.40 14.60

Development Land division fee: no additional allotment number 70.00 71.00

Development Land Division lodgement fee: Base amount 60.00 61.00

Development Land Division lodgement fee: no additional allotments 48.25 49.00

Development Land Division lodgement fee: with additional allotments 142.00 144.00

Development Lodgement Fees - > $5,000 & includes BRC 68.00 69.00

Development Lodgement Fees - Base amount 60.00 61.00

Development Lodgement Fees - Non-complying 96.50 98.00

Development Non-complying Development Fee: <10,000 51.50 52.50

DevelopmentNon-complying Development Fee : Between $10,000 & $100,000

122.00 124.00

Development Public Notification Fee (category 2 & 3) 103.00 105.00

DevelopmentReferral to Building Rules Assessment Commission: Class 1 & 10

472.00 480.00

DevelopmentReferral to Building Rules Assessment Commission: Class 2-9

1,036.00 1,054.00

Page 2(4)


103

Attachment 1



List of Amendments

Development Schedule 1 a development 50.00 51.00

Development Staged Consents Fee 60.00 61.00

Development Statement of Requirements Fee: Boundary Adjustment 284.00 289.00

DevelopmentStatement of Requirements Fee: Boundary Adjustment, additional allotments

401.00 408.00

Development Swimming Pool development application fee 179.00 182.00

Development Application for assignment of classification of a building 64.00 65.00

DevelopmentConstruction Industry Training Levy : work valued at >15,000

0.25% of value of workDelete - No longer collected by

Council

Development Referral fees Various 213.00

Expiations Double ranking parking 85.00 91.00

Expiations Exceeding a time limit whilst parking 45.00 50.00

Expiations Not parallel parked, not facing a lawful direction 60.00 64.00

ExpiationsParking for longer than an hour if the vehicle exceeds 6 meters in length

104.00 112.00

Expiations Parking in a bus Zone 114.00 124.00

Expiations Parking in a disabled zone 330.00 355.00

Expiations Parking in a loading zone 60.00 66.00

Expiations Parking in a no standing zone 85.00 91.00

Expiations Parking on a footpath 85.00 91.00

ExpiationsParking resulting in obstructing access to and from a driveway

68.00 75.00

ExpiationsParking within 10 meters of an intersection without traffic lights

85.00 93.00

Freedom of Information Requests For each subsequent 15 minutes so spent by the agency 10.70 12.50

Freedom of Information Requests On application for Access to an agencies document 33.00 33.50

Page 3(4)


104

Attachment 1



List of Amendments

Freedom of Information RequestsOn application for review by an agency of a determination made by the agency under part III of the act

28.75 33.50

Freedom of Information RequestsWhere access is to be given in the form of a photocopy of the document (per page)

0.15 0.20

Freedom of Information RequestsWhere access is to be given in the form of a written transcript of words recorded or contained in the document (per page)

6.40 7.55

Health Services Inspection of Food Premises: Any other Case 210.00 214.00

Health Services Inspection of Food Premises: high Risk 84.00 85.50

Health Services Inspection of Food Premises: Nominal Risk 41.00 45.00

Health Services Registration of warm water system 17.50 18.20

Information Services Searches - Complete Search 51.25 54.55

Information Services Searches - Certificate of Liabilities 31.25 31.75

Waste Management Applications for septic tank - inspection fee 112.00 114.00

Waste Management Applications for septic tank installations 102.00 104.00

Waste Management Applications for warm water systems - annual renewal 17.50 18.20

Waste Management Applications for warm water systems - for one system 35.00 36.50

Waste ManagementApplications for warm water systems - for additional systems

23.30 24.30

Page 4(4)


105


DA/ITEM 6.4

1. REVOCATION OF COMMUNITY LAND - KAINTON (File Ref: 9.24.1.1)

PURPOSE

To seek permission to proceed with the community engagement process for the revocation of community land classification for the proposed transfer of Council properties.

RECOMMENDATION

That Council:

1. give permission to proceed with the revocation of community land classification over properties, Section 625 Hundred of Clinton, 1439 Kainton Road, Kainton, Certificate of Title: Volume 323 Folio 36 and Allotment 287 Hundred of Clinton, 570 Bridge Road Kainton, Certificate of Title: Volume 5782 Folio 94, for the purpose of transferring the properties to the Kainton Recreation Grounds and Hall Committee Inc. for no monetary cost.

2. give permission to commence the community engagement process, being the initial step to the revocation of the community land classification, for Section 625 Hundred of Clinton, 1439 Kainton Road, Kainton, Certificate of Title: Volume 323 Folio 36 and Allotment 287 Hundred of Clinton, 570 Bridge Road, Kainton, Certificate of Title: Volume 5782 Folio 94.

3. give permission to also include in the community engagement process, the proposed granting of a five year licence, with a five year right of renewal, to the Kainton Recreation Grounds and Hall Committee Inc. over Section 139 Hundred of Clinton, PLN 210300, Kainton, Crown Record: Volume 5757 Folio 283, for the purpose of cropping.

4. authorise the Mayor and Chief Executive Officer to sign and affix Council’s seal to the relevant documents necessary to execute the revocation and licence.


Goal: 4 Community Engaged and Supported Strategy: 4.6 Audit, assess, rationalise and upgrade community meeting halls and meeting spaces

BACKGROUND

A recommendation was carried at the 9th March, 2011 Council meeting allowing Council staff to investigate and have discussions with relevant community organisations who may have an interest in the ownership of land that is surplus to


106

Council. The Kainton Hall and School/Church properties have been identified to be in this category.

DISCUSSION

As a result of numerous conversations and meetings with the Kainton Recreation Grounds and Hall Committee Inc. (the Committee), a formal request to consider the transfer of both properties was received from the Committee. The Committee has for many years maintained and managed the Kainton properties to ensure the buildings remain in safe keeping and reasonable condition, as they are extremely important to the community and the history of the area.

The foundation stone for the Kainton Uniting (Methodist) Church was laid in 1922 however discontinued services around 1985, due to dwindling attendances. In 1886 a building, which was to become the Kainton School in 1915, was built on the same property as the Church. Once again, due to the lack of attendance, the school closed in 1955.

The Hall, which was built in 1924, stands on the site of the first District Council of Clinton Council Chambers which was proclaimed in 1878. Through the years, the hall has been used by the community and is still used for functions including dances, fetes, birthday parties, land auction sales and reunions.

Both properties are currently listed on the Community Land Register as Category 3 Public & Community. To enable Council to transfer the properties to the Committee, it is necessary to revoke the community land classification.

It is proposed that Council transfer the properties to the Committee for no monetary cost and be responsible for all associated transfer costs.

The Committee maintain the buildings from monies raised by the voluntary cropping of Section 139 which is Crown land dedicated to Council. The Committee has requested consideration of granting a five year licence with a five year right of renewal, over Section 139, to ensure ongoing funds.

Once both properties are transferred, Progress will be responsible for all recurrent expenditure and maintenance costs, including internal and external structural maintenance, in relation to the properties.

The community engagement process will include a public notice advertised in the Yorke Peninsula Country Times and on Council’s website with an information report available at Council offices and website. An invitation will be extended to interested persons to make submissions to Council within 21 days, with an option to submit a written request to appear before Council on the matter.

A further report will be presented to Council outlining the outcome of the community engagement process, including any written submissions received for Council’s consideration and asking for a resolution from Council to seek Ministerial approval for the revocation of the community land. In the event Ministerial approval is granted, a report will be presented to Council recommending to proceed with the community land revocation.


Community Engagement Plan Level 2 – Consult


107





Kainton Recreation Ground and Hall Committee Inc.

Department of Environment, Water and Natural Resources

POLICY IMPLICATIONS

PO057 Community Engagement Policy

PO072 Disposal of Land and other Assets


Transfer properties for no monetary cost.

Council 100% responsible for transfer costs being approx. $2,879 -

Stamp Duty -

Section 625 - $180 on valuation of $15,000

Allotment 287 - $440 on valuation of $28,000

Lands Titles Office fee -

Section 625 - $171

Allotment 287 - $188

Legal services – approximately $950 for each party’s conveyancer

Consideration may be given for Council rates and service charges to be rebated 100% under the Local Government Act 1999 Section 166(1) – Discretionary rebates of rates.

$330 – half share for solicitor’s licence document preparation fee.

$50 + GST per annum - proposed licence fee for Section 139 to be paid by the Committee.


Local Government Act 1999 Section 194(2)

Local Government Act 1999 Section 201(1)(2)

Local Government Act 1999 Section 166 (1)(c)(j)

ATTACHMENTS

Attachment 1: Correspondence from Kainton Recreation Ground and Hall Committee

Attachment 2: Location map of properties

Attachment 3: Community Engagement Plan


108

Corporate Email Address CDS Nunlber

From: I 5LV [email protected]: Sunday, 6 September 2015 8:56 PM•To: Marilyn MensforthSubject: Kainton HallAttachments: dcyp letter.docx

2−

Hi Marilyn,apologise for the late response. However please find attached the official letter you rAcquisition.

Regards,Brad Meier

1

quire for the Kainton Land


109

1/9/2015

To The District Council of Yorke Peninsula

Dear Marilyn

As of our meeting on the 25th of March 2015 theKainton Recreation Ground and Hall Committee are happy to acceptyour offer to hand over the Kainton Hall Church and School to theKainton community. The Kainton Recreation Ground and Hallcommittee are currently in the process of becoming an incorporatedbody (as requested) to be able to acquire the land and buildings. TheKainton Recreation Ground and Hall Committee would like torequest from the District Council of Yorke Peninsula a reasonablypriced, long term lease on the eight arable hectares at the rear of theHall grounds (Section 139 Hundred of Clinton County Daly). This eighthectares is crown land and is looked after by the District Council ofYorke Peninsula and is unable to be handed over to the KaintonRecreation Ground and Hall Committee. The eight hectares isessential in the running and upkeep of the Hall Church and Schooland if was lost to someone else would see the end of any income topay for the future running and upkeep of the buildings. Thank you foroffering the Kainton Hall Church and School back to the Kaintoncommunity. We look forward to the next step of this project.

Kind Regards,

Brad Meier

Secretary Kainton Recreation Ground and Hall Committee


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SF215

Responsible Officer: Business Improvement Officer

Issue Date: 10th June 2015

Next Review Date: June 2019

StakeholdersLevel 2

CONSULTResponsibility Start Date End Date Status Evaluation Method

Entire community Public NoticeProperty Tenure

Officer 19/07/2016 9/08/2016 NS

Entire community WebsiteProperty Tenure

Officer 19/07/2016 9/08/2016 NS

Entire communityAbility to appear before Council

Property Tenure Officer 19/07/2016 9/08/2016 NS

PROJECT NAME: Revocation of Community Land for Kainton & Proposed Granting Of Licence For Cropping

Report back to Council at end of PC process

Elected Members to make decision based on any submissions received from PC process


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DIRECTOR DEVELOPOMENT SERVICES

DA/ITEM 6.4

2. PORT VICTORIA RV FRIENDLY TOWN ENDORSEMENT (File Ref: 9.24.1.1)

PURPOSE

To consider submissions received in relation to the community engagement process for the proposed endorsement of ‘RV Friendly Town’ status, for Port Victoria.

RECOMMENDATION

That the written submissions to Council, in response to the community engagement process for the proposed SF194 Council Endorsement application for CMCA (Campervan and Motorhome Club of Australia), ‘RV Friendly Town’ status, received from Port Victoria Progress Association Inc. for Port Victoria, be received and:

Recommendation A

That Council:

1. approves the SF194 Council Endorsement application for CMCA (Campervan and Motorhome Club of Australia) ‘RV Friendly Town’ status, received from Port Victoria Progress Association Inc., for Port Victoria.

2. authorise the Mayor and Chief Executive Officer to sign and affix Council’s Common seal to the relevant documents necessary to execute the endorsement.

or

Recommendation B

That Council do not endorse the SF194 Council Endorsement application for CMCA (Campervan and Motorhome Association of Australia), ‘RV Friendly Town’ status, received from Port Victoria Progress Association Inc., for Port Victoria.



BACKGROUND

A SF194 Council Endorsement application was received from Port Victoria Progress Association Inc., (Progress) for Council to consider ‘RV Friendly Town’ status, for Port Victoria.

Permission was given at 11th May 2016, Council meeting to proceed with the community engagement process, for the proposed endorsement.


113

DISCUSSION

A public notice was advertised in the Yorke Peninsula Country Times, on Council’s website and posted to properties surrounding the proposed site for overnight stays.

An information report was made available at Council offices and on Council’s website. At the close of the community engagement process on 6th June 2016, two submissions had been received.

In relation to the submissions received, the northern end of Gulfhaven Caravan Park, Port Victoria, (the Park) is privately owned by Mr Nick Pipicella with the southern end of the Park being leased by Mr Pipicella, from Council. There is a manager employed to look after the day to day functions of the Park.

The following is a brief outline of the two attached submissions.

An email from the manager of the Park was received, written on behalf of Mr Pipicella, stating that the proposal was unfair and expressing concern that the RV Friendly facility would have a detrimental effect on the Park business, due to a loss of patronage.

A letter also was received directly from Mr Pipicella, strongly opposing the proposal as he feels that it will impact on the Park’s revenue which makes it difficult to keep ahead of the Park’s running costs and will devalue his business.

A late submission was received 22nd June 2016, from P Porrovecchio who is a user of the RV Friendly Town program, supporting the endorsement.

Council may wish to consider whether the low fee charged for RV’s staying overnight at the Port Victoria oval, will have a significant effect on the local caravan park. The Principles of Competitive Neutrality are designed to neutralise any net competitive advantage that a local government would have, who are engaged in significant business activities over a private business operating in the same market.

Although Council is not directly involved in the collection of fees for the overnight stay, the land is leased by Progress for a very low fee which could be deemed to be giving them an unfair advantage over rival businesses.

In the event that the proposal is endorsed, Progress would be responsible for costs relating to the community engagement advertising and the purchase of the RV Friendly Town signage.


Community Engagement Plan Level 2 – Consult. Process has been completed.





Port Victoria Progress Association Inc.

POLICY IMPLICATIONS

PO144 Recreational Vehicle (RV) Friendly Status Guidelines

PO057 Public Consultation Policy


114


Council responsible for erecting the RV Friendly Town signage.


PO144 Recreational Vehicle (RV) Friendly Status Guidelines


National Competition Policy and Competitive Neutrality

ATTACHMENTS

Attachment 1: Correspondence – Manager, Gulfhaven Caravan Park

Attachment 2: Correspondence - Nick Pipicella owner/lessee Gulfhaven Caravan Park

Attachment 3: Correspondence – P Porrovecchio



115


116


117


118

SF215




StakeholdersLevel 2


Entire community Public Notice Property Tenure Officer 17/05/2016 7/06/2016 C

Entire community Website Property Tenure Officer 17/05/2016 7/06/2016 C

Affected residentsPersonalised Letter Property Tenure Officer 17/05/2016 7/06/2016 C

PROJECT NAME: SF194 Council endorsement application for RV Friendly status - Port Victoria Progress


Decision to be made by Council, taking into consideration the two submissions received from the community engagement process.


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DA/ITEM 6.4

3. ROAD PROCESS ORDER (File Ref: 9.24.1.1)

PURPOSE

To seek permission to proceed with the road closure process for the proposed sale of a public road reserve.

RECOMMENDATION

That Council:

1. give permission to commence with the road closure process under the Roads (Opening and Closing) Act 1991 for the un-named road reserve between Section 297, PLN 130800 Certificate of Title: Volume 5348 Folio 524 and Sections 93 & 94 PLN 130800 Certificate of Titles: Volume 5337 Folio 30 and Volume 5337 Folio 29 respectively, for the purpose of selling the 3 hectare road reserve to ST Johns Pty Ltd for $6,000 per hectare.

2. exclude the said road reserve from community land classification under the Local Government Act 1999 Section 193 once the road closure process is complete.

3. authorise the Mayor and Chief Executive Officer to sign and affix Council’s seal to the relevant documents necessary to execute the road closure and proposed sale.


Goal: 5 Responsible Governance Strategy: 5.4 Seek alternate income streams and ensure financial sustainability

BACKGROUND

A resolution was carried at the 4th September 2010, Council meeting which allowed for Council staff to consider if land held under a SF129 Permit to use Public Road (permit), is surplus to the long term needs of Council or the community and the permit holder expressed an interest in purchasing the land.

DISCUSSION

An expression of interest was received from permit holder, ST Johns Pty Ltd, Mr Roger Johns, to purchase the un-named road reserve covered by his permit. As a result of consultation internally, the road was deemed to be surplus to Council and could be sold.

The unmade road reserve adjoins three sections of land, two of which are owned by Mr Johns with the third owned by Banshavilla Pty Ltd and runs between Spencer Highway and Clasohm Road. There is no public access from either end of the unmade road reserve.

Two independent valuations for the land were sought with the value of the land determined to be between $6,000 and $8,000 per hectare. Both landowners, in accordance with the Roads (Opening and Closing) Act 1991 Section 12(3) and on legal advise, were invited to provide their best monetary offer and asked to provide information on the intended use of


120

the land, including any environmental benefits proposed. They were also notified that all costs associated with the road closure process were their responsibility in addition to the purchase price of the land.

Banshavilla Pty Ltd advised Council that they did not wish to submit an offer and withdrew their interest in purchasing the land.

Mr Johns has put an offer to Council of $6,000 per hectare for the 3ha of land ($18,000). He intends to use the land to access Section 93 & 94 for his vehicles, machinery and stock, will continue to protect and maintain remnant vegetation on the road reserve and control feral pests and weed.

It is proposed that once the road reserve has been closed, Mr Johns will retain the land as a separate allotment.

In the event permission is given to proceed with the road closure process, a public notice of the proposed road closure will be advertised in the Government Gazette and Yorke Peninsula Country Times once copies of the plans and statements of persons affected, have been prepared for public inspection.


Community Engagement Plan Level 2 - Consult




Assets Manager

Manager Development Services

Operations Manager

Manager Works

Operations Co-ordinator


Kelledyjones Lawyer

First National Real Estate Barrett

Landmark Harcourts Minlaton

Maloney Field Services

POLICY IMPLICATIONS

PO072 Sale and Disposal of Land & other Assets

PO057 Community Engagement Policy


$18,000 - Proceeds to Council from the sale of the road reserve

All costs associated with the road closure including advertising are to be met by ST Johns Pty Ltd.


121



Roads (Opening & Closing) Act 1991

ATTACHMENTS

Attachment 1: Correspondence from ST Johns Pty Ltd

Attachment 2: Correspondence from Banshavilla Pty Ltd

Attachment 3: Road reserve location map



122

Records Management

From:Sent:To:Subject:

1 4 JUN 2016

Please register

Thanks

Marilyn MensforthTuesday, 14 June 2016 11:56 AMRecords ManagementFW: Road Reserve purchase

Marilyn MensforthProperty Tenure OfficerYorke Peninsula CouncilMaitland OfficePh: 08−8832 0000 I F: 08−8853 2494

From: Roger & Elizabeth Johns [mailto:[email protected]]Sent: Tuesday, 14 June 2016 11:55 AMTo: Marilyn Mensforth <[email protected]>Subject: Road Reserve purchase


Dear Marilyn,

Item rumber

4600 −Thank

you for the opportunity to purchase the Road Reserve between Section 297 and 93/94 Hd. of Maitland. Wehave rented the Road Reserve since April 1997.

It is our intention to use this area as an access to our paddocks in Sections 93/94 for vehicles, machinery and stock.

We wish to continue to protect and maintain remnant vegetation in this area and control feral pests and weeds.

With regard to land valuations, considering this section of land is uncultivated and contains a large area of scrub webelieve a price of $6000 per hectare is a fair and reasonable offer.

Therefore, we would like to offer $18000 for this road reserve, based on 3ha at $6000.00/ha, and are prepared topay costs for Maloney's Field Services to administer the road closure.

Regards,Roger Johns

1Yorke Peninsula Council Council Agenda Wednesday 13th July 2016

123


124

Attachment 3 Road Reserve location map


125

SF215




StakeholdersLevel 1

INFORMResponsibility Status Evaluation Method

Entire community Public Notice Property Tenure Officer NS

Affected residentsPersonalised Letter Property Tenure Officer NS

Affected businessesPersonalised Letter Property Tenure Officer NS

Entire communityAbility to appear before Council Property Tenure Officer NS

PROJECT NAME: Road Closure Process - ST Johns Pty Ltd


Public Notice advertised once copies of the plans and statements of persons affected, have been prepared for public inspection by the surveyor.

Report back to Council on outcome of community engagement process.


126


DA/ITEM 6.4

4. PROPOSED EXPANSION OF BUSH CAMPING LOCATIONS (File Ref: 9.24.1.1)

PURPOSE

To seek endorsement from Council to undertake community consultation regarding the opening of four bush camping sites throughout the district.

RECOMMENDATION

That Council endorse the commencement of public consultation in relation to the inclusion of bush camping sites in the vicinity of Parara, Port Minlacowie, Foul Bay Boat Ramp and Len Barker Reserve.



BACKGROUND

The Bush Camping Working Party (The Working Party) is currently reviewing the sites where bush camping is permitted as per the resolution of Council’s Audit Committee in September 2014.

The Working Party is also exploring the opportunity of opening new camp site locations throughout the district to enhance the bush camping experience for visitors to the Yorke Peninsula.

DISCUSSION

Pursuant to Council’s by-law, a person must not without the permission of Council, camp or sleep overnight on Local Government land, other than in an area which has been designated and set aside by the Council for that purpose and, in accordance with any conditions that may be determined by resolution of the Council and contained in any signage erected therein.

The definition of Local Government land, includes all land owned by the Council or under Council’s care, control and management (except roads).

Council has resolved to allow camping at The Gap, The Bamboos, Tiparra Rocks, Wauraltee Beach, Barkers Rocks, Burners Beach, Gravel Bay, Gleesons Landing, Foul Bay, Sturt Bay, Mozzie Flat, Kemp Bay, Troubridge Hill and Goldsmiths Beach.

It is well known that there are several other popular bush camping areas throughout the district where campers stay on a regular basis. Council has not set these areas aside as designated camping areas to formalise the process.

The Working Party has identified the following sites as possible designated camping areas.

Len Barker Reserve

Assessment Number 115253 Sec 260 Hd Para Wurlie CR: 5744/698


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North Coast Road Point Souttar, North West of the intersection with West Cowie Road, approximately 5 km west of Point Turton.

Port Minlacowie

Assessment Number 321646 Sec 283 Hd Minlacowie CR: 5757/211



There are several parcels of land in the vicinity of the Port Minlacowie boat ramp that are currently utilised by campers and another parcel to the south that could be utilised as a bush camping location.

Parara

Assessment Number 405266 Sec 458 Hd Cunningham CR: 565/576

Assessment Number 405928 PSec 358 Hd Cunningham CR: 5744/623

These parcels of land are situated south of the Whale memorial near Ardrossan.

Foul Bay Boat Ramp

Assessment Number 404707 PSec 251 CR: 5744/621

Located off of South Coast Road, North of Foul Bay Boat Ramp.

Council currently has care and control of the majority of the proposed camp sites, however Council would need to negotiate a licence for land from the Crown, for the proposal at Parara and from the Minister for Sustainability Environment and Conversation for the area near the Foul Bay Boat Ramp.

Council endorsed The Working Party’s recommended bush camping permit fees at the June 2016, Council meeting. The new fee structure will commence on 1st September 2016, with the view of encompassing the proposed new locations of Len Barker Reserve, Port Minlacowie, Parara and Foul Bay Boat Ramp.

The Working Party is of the opinion that Council should charge a fee for all bush camping sites throughout the district. It has been estimated by Council staff that approximately 100 camp sites are utilised by campers during holiday periods, in locations where a fee is currently not applicable.


Community Engagement Plan Level 2 - Consult






Stephen Horsell - Senior Property Officer, Department of Environment Water and Natural Resources.

Bush Camping Working Party


128

POLICY IMPLICATIONS

POO57 Public Consultation Policy


An opportunity to offset resources and the ongoing expenses required to financially sustain the bush camping locations and facilities.



ATTACHMENTS



129

SF215




StakeholdersLevel 2


Entire community Website

Senior Compliance

Officer 7/07/2016 28/07/2016 NS

Report back to Council at the end of PC process.

Entire community Social Media

Senior Compliance

Officer 7/07/2016 28/07/2016 NS

Elected members to make decision based on any submissions received from PC process.

Entire community Public Notice

Senior Compliance

Officer 7/07/2016 28/07/2016 NS

PROJECT NAME: Proposed Expansion of Bush Camping Locations



130


DA/ITEM 6.4

5. EDITHBURGH TOWN AND SURROUNDS DEVELOPMENT PLAN AMMENDENT (File Ref: 9.24.1.1)

PURPOSE

For Council to consider proposed zoning amendments for inclusion in the Edithburgh Town and Surrounds Development Plan Amendment (DPA).

RECOMMENDATION

The Council resolves that, after consideration of the public and agency submissions, the Edithburgh Town and Surrounds DPA be amended as per the proposed zone changes reflected in the attached Maps and that the Development Plan Amendment be submitted to the Minister for approval.


Goal: 1 Economically Prosperous Peninsula 3 Valued and Restored Environment Strategy: 1.2 Deliver strategic and responsible land use planning 3.9 Integrate environmental sustainability considerations in land use planning and development

BACKGROUND

Proposed zoning changes for Edithburgh have undergone the required public notification process and comments from both Government Agencies and the public have been collated and a summary with proposed responses is attached.

DISCUSSION

As a consequence of the public notification process and discussions with Department of Planning, Transport and Infrastructure (DPTI), there have been some significant shifts in the zoning proposed for Edithburgh Town and Surrounds.

These changes are identified on the attached (proposed) zone plan which formed part of the DPA that was put on public consultation.

The changes include;

Land north of Beach Road and east of Park Terrace North (Area 1)

This land is north of the old landfill and cemetery. It is flat land of roughly triangular shape and is presently zoned Primary Production.

The land sits between the main part of Edithburgh and the residential enclave and Edithburgh North.

Land ownership is fragmented and there are 9 allotments and 7 houses.

The land was initially proposed for Rural Living zoning with allotments of 2500m2 in area. In part this was in response to the proximity of the landfill, which although small and now


131

closed, imposes a requirement that dwellings be sited a sufficient distance from the facility to ensure that there are no issues with migration of landfill gas that might affect the health of residents.

Public submissions from owners in the area sought to have the land rezoned Residential which would have allowed allotments down to 1200m2.

A concept plan prepared for the land shows that it could be subdivided into 107 allotments at 1200m2 per allotment.

Sales data for the 5 year period 2009 to 2013 shows that there are an average of 16 vacant land sales per year and an average of 11 new houses built in the town per year.

The above development would, if developed at residential sized allotments, be sufficient for 10 years land supply alone without factoring in other land in and around the Town.

There is little doubt that land fronting the coast along the St Vincent Highway would be of high demand and would likely be sold and possibly even quickly developed. Traditionally however, land back from the coast is slower to sell and develop.

Given the general opposition to Rural Living development by the Minister, it is proposed that the land be redesignated from Rural Living to Residential, but in a Policy Area that requires allotments to be a minimum of 1500m2 in area with a minimum width of 30m. In other words allotments would be an average of 30m wide by 50m deep.

In part this recognises the need to allow sufficient setback of dwellings from the landfill site but also the need for larger allotments necessary to accommodate on site effluent disposal.

At 1500m2 per allotment, the potential allotment yield for the land drops to 85 allotments.

Land west of Park Terrace North (Area 2)

This land was proposed to be located in a Residential zone linking residential development along the Yorketown Road (St Vincent Highway) the Residential zone at Edithburgh North.

Land at the rear was proposed to be rezoned Rural Living to establish a buffer between broadacre rural development and the more intense residential development proposed.

In the circumstances, it is proposed to delete the Rural Living zoning. This aspect of the DPA can be revisited later if the Council chooses to undertake a Council wide Rural Living DPA as recommended as part of the recent section 30 review.

As a consequence of the loss of the Rural Living zone buffer, it is proposed that the land be left in the Residential zone but that it be included in the same Policy Area as the land above. This will provide allotments of a suitable size to allow a sufficed separation for the siting of a dwelling away from the interface with the adjoining Primary Production zone. It also allows for the onsite disposal of effluent.

The land has an area of about 15ha and would yield some 85 allotments allowing for open space and roads.

Area 3

Area 3 was proposed for rezoning to Rural Living. In part in place for Rural Living zoning that has been removed to the south west of the Town and as a buffer to the proposed Residential zoning in area 2 above.

It is recommended that this land remain in the Primary Production zone and as suggested above, the allotment dimension in the proposed residential zone, Policy Area be increased from 1200m2 to 1500m2 to provide adequate dimensions for a buffer to be provided on the site of the Residential allotment.


132

Area 4

Area 4 was proposed for Mixed Use development. Given the changes recommended to Area 3 above, it is proposed that this land be retained in the Primary Production zone. This alteration does not affect the existing use rights applying to the church.

Area 5

It is proposed to change the zoning of Area 5 from Primary Production to Mixed Use.

This area already accommodates a number of small business enterprises and dwellings and as a consequence is not farmed to any significant extent.

This land has not been included as part of the public consultation of the DPA and as such poses a risk that the Department may consider it too significant a change and require the DPA to be re-notified.

If this is an outcome of the Departments consideration of the DPA then it should be dropped off.

I note that the site conditions of the subject land are more conducive to the Mixed Use zoning of the land than Area 4 and its relationship to the adjoining highway are similar in that the road has a posted speed limit of 80kph past the land. Driver sightlines are extensive and unlike the land in Area 4, the Area 5 has access to a side road that would assist in minimising the number of properties that have direct access to the Highway.

Area 6

Area 6 was originally zoned Deferred Urban, it was proposed in the DPA to rezone the land to Primary Production. Given the deletion of the Rural Living zoning adjoining this land to the east it was proposed to rationalise the zoning throughout to Primary Production.

The land was the subject of a number of submissions seeking the land be rezoned to Residential.

Staff have no specific objections to the land being rezoned to Residential. It adjoins the Residential zone to the north; it has access to the Council STEDS system, it presently contains 2 dwellings and has road frontages to Wattle Bay Road, Lehmann Road and Sultana Drive.

Present policies for the deferred Urban zone require that the land;

Not be developed until other undeveloped land in residential zone has been substantially consumed;

Be developed to an overall masterplan and not in a “piecemeal” fashion;

Be connected to the Council STEDS.

Under the Deferred Urban zoning both a dwelling and land division are a consent use so this form of development can occur once the Council is satisfied that other Residential land is substantially consumed.

At present the Deferred Urban zoning would stand in the way of the land being developed, an impediment that would not apply in the event the land is rezoned to Residential.

It is recommended that the land remain in the Deferred Urban zone. If the Council is of a mind to rezone it to Residential, then some of the policies applicable to the Deferred Urban zone (see bullet point above) should be migrated across.


133


Community Engagement Plan Level 3 – Participate

Public Notice in the Yorke Peninsula Country Times, Council’s website and Public Meeting conducted in Edithburgh on 18th November 2014.

The draft DPA was made available to the public for inspection from Thursday 18th September 2014, to Friday 14th November 2014 and written submissions were sought during this period.

A summary of the submissions received on the DPA, from both the public and Government Agencies is attached within the appendices to this report.




Senior Development Officer

Access Planning


EPA

SA Power Networks

SA Water

DPTI

POLICY IMPLICATIONS

Not applicable


A budget allocation has been include in the adopted budget for the completion of the DPA process.



Development Regulations 2008

ATTACHMENTS

Attachment 1: Summary and Response to Agency Submissions

Attachment 2: Summary and Response to Public Submissions

Attachment 3: Recommended zoning changes for Edithburgh (North)

Attachment 4: Recommended zoning changes to Edithburgh (South)

Attachment 5: Map YoP/53 (from the Development Plan) with proposed zoning changes noted.



134

Yorke Peninsula Council Edithburgh Town and Surrounds Development Plan Amendment

Summary and Response to Agency Submissions


Sub No.

Agency Submission Summary Comment Council Response

1. Kym Pluck EPA

Provided comments in relation to the following issues: Landfill Gas Risk Assessment Advised a review of the LFG Assessment Report hasn’t occurred, however, a response will be provided shortly. Water Quality Supports the proposed stormwater management policies. Wastewater management Recommends Council consider a CWMS for the township. On-site Effluent Disposal Notes that Waste PDC 11 provides adequate policy to allow an assessment of a onsite wastewater application at the land division stage. Interface between land uses Notes that interface issues have been considered as part of the DPA and supports the use of the Interface Between Land Uses module in the Development Plan along with interface policies within the zones.

Comments noted No action required

2. Nathan Warburton SA Power Networks

Provide general comments only Issues raised more appropriately considered and addressed at the development assessment stage.

No action required


135



Sub No.


3. Paul Feronas SA Water

Noted that water and wastewater infrastructure is addressed in the DPA. Advised that extension/augmentation of the water network may be required to accommodate demand generated by the proposed rezoning. Advised that SA Water does not provide wastewater services to Edithburgh. Provided general comments in relation to:

- SA Water Planning - Protection of Source Water - Provision of Infrastructure - Trade Waste Discharge

Agreements

Comments noted, issues to be considered at the development assessment stage.

No action required

4. Chris Zafiropoulos DPTI

Rural Living and Residential Zones Recommended further detail be provided in relation to: - The key drivers influencing the need for

additional residential/rural living land - How Council determined the areas as

the preferred location for additional residential and rural living development

- What is the justification for the removal of the allotment out of the Deferred Urban zone

- Timing of the provision of infrastructure to clarify the merits of the proposed residential expansion

Key drivers - No intent to develop land with the

existing zone - When land has become available it

has sold and developed relatively quickly

Determined

- Best located in term of infrastructure and services

- Outside of flood areas Removal of Deferred Urban zone – refer recommendation to the Public Submissions that recommend leaving this land in the Deferred Urban zone Timing of infrastructure

- Undertaken in stage and

On the basis of discussion with staff at DPTI and in light of recent Ministerial concerns regarding Rural Living development it is recommended that; 1: The proposed Rural Living zone north of Edithburgh become Residential but in a Policy Area establishing a minimum allotment size of 1500m2. Partly to provide sufficient setback for a dwelling from the old Council landfill and also in response to the need for larger sites to accommodate on site effluent disposal. In total this land has an area of


136



Sub No.


coordinated manner as part of the land division of land. Largely the responsibility of the developer

some 15.78ha and presently accommodates 7 dwellings. Potential allotment yield at 1500m

2

per lot is 100 allotments. 2: The Residential zone north of Edithburgh and west of Park Terrace be located in a Policy Area with a minimum allotment size of 2500m

2. The purpose of the larger

allotments is to address the interface between the future residential development and adjoining rural activity in the Primary Production zone. The land immediately adjoining Perry Street Edithburgh North be included in the Residential zone with a minimum allotment size of 1500m

2.

3: The Rural Living zone north of Edithburgh and west of Park Terrace be removed and land remain in the Primary Production zone, for more detailed assessment when/if the Council undertakes a Council Wide review of Rural Living development.

Rural Living Zone Questioned whether the 30m setback from the former landfill is sufficient. Suggested restricting development on the old landfill site through the application of land

Proposed setback is precautionary, with respect to minimising impact from former landfill. This site is Council owned land and the contamination risks are well known. Existing

No action required


137



Sub No.


use policies within the Community zone (ie non-complying land use restrictions).

hazards policy relating to site contamination requires sites to be assessed and remediated to a level appropriate to the intend use. Thus existing policy is considered to be sufficient to manage future development on the site.

Mixed Use Zone Recommended a Light Industry zone may be more appropriate, with a non-complying exception for the existing place of worship on Section 124. Noted that if the Light Industry zone is adopted, a shop with a gross leasable area less than 15m2 may need to be discouraged. Suggested a concept plan be developed for the zone to illustrate buffers to the adjoining Rural Living Zone, internal road layout and associated traffic movements, egress and ingress points to St Vincent Highway. Recommended the 1

st, 3

rd and 6

th

paragraphs of the Desired Character be replaced with the following: “Land at Maitland and Minlaton within this zone comprises mainly residential properties interspersed with existing community, commercial or light industrial premises.” “Larger scale land uses or land uses that generate high volumes of traffic, heavy vehicle traffic or create noise, odour or other

Noted and agreed, consideration was originally given to rezoning that land around the storage facility and motor repair station further to the west and away from town to a mixed use zone given it occurs in a cluster of Industrial and residential activity. Light Industry zoning may be suitable subject to knowing what is intended with the old school (now church) development on the land. Comments noted

Refer recommendation to Public Submissions. Proposed Mixed Use zone to be left as Primary Production, Mixed Use zone to be moved west to land around the “storage 4U’ development which already accommodates a range of mixed land uses. Noted, Replace the 1

st, 3

rd and 6

th

paragraphs of the Desired Character for the Mixed Use with the following: “Land at Maitland and Minlaton within this zone comprises mainly residential properties


138



Sub No.


impacts that might adversely impact on residential amenity will be discouraged.” Advertising envisaged is in the form of small- scale signage that does not impair the amenity, or dominate the character of the locality. Recommended the non-complying table be adjusted to include a residential flat building, due to recent court cases excluding this form of development from the definition of ‘dwelling’

Comments noted

interspersed with existing community, commercial or light industrial premises.” “Larger scale land uses or land uses that generate high volumes of traffic, heavy vehicle traffic or create noise, odour or other impacts that might adversely impact on residential amenity will be discouraged.” Advertising envisaged is in the form of small-scale signage that does not impair the amenity, or dominate the character of the locality.

Add residential flat building to the non-complying table within the Mixed Use zone.

Hazard – General Section Recommended Overlay Map YoP/53 – Development Constraints be shown as Concept Plan Map YoP/7 – Edithburgh Catchment Areas Reference to Concept Plan Map be provided within: - Proposed PDC 7 & 8 - Orderly and Sustainable Development-

General Section Module - Map Reference Tables

Comments noted and agreed Amend Overlay Map YoP/53 – Development Constraints to Concept Plan Map YoP/7 – Edithburgh Catchment Areas and update reference within: - Proposed PDC 7 & 8 - Orderly and Sutainable

Development- General Section Module

- Map Reference Tables - Amendments Instructions


139



Sub No.


- Remove reference to Overlay Map Yop/53-Development Constraints from Amendments Instructions

Agency Specific Issues Noted that many of the investigations are agency specific. Advised that the Department will be guided on these issues by the advice of the relevant agency. Noted that should the agency advice not be adopted, this should be clearly justified in this Summary.

Comments noted, see response to other agency comments.

No action required

General Section – Hazard Insertion of new PDC 7 Advised that Overlay Map YoP/53 – Development Constraints should be shown as Concept Plan Map Also advised that adjustments to the Amendment Instructions to add appropriate references and instructions that include Concept Plan Map YoP/7 – Edithburgh Catchments will be required. Suggested PDC 7 is too general, recommended the PDC by replaced with: : “Development at Edithburgh on land within the catchments shown on Concept Plan Map YoP/7 – Edithburgh Catchments should have a minimum floor level of:.........

Noted Noted

Amend Overlay Map YoP/53 – Development Constraints to Concept Plan Map YoP/7 – Edithburgh Catchment Areas and update Amendment Instructions Noted, but minimum floor heights will change from site to site. The present wording of PDC 7 best addressees the variations between the catchments shown on Concept Plan Map YoP/7 –


140



Sub No.


Proposed PDC 8 Recommended replacing the word shall with should

Noted and agree Proposed Hazards PDC 8 Replace the word shall with should

Back zoning Rural Living Zone to Primary Production Zone Suggested the rezoning be considered taking into account the approved land division 544/D006/12

Noted, land division 544/D006/12 has lapsed.

Noted, no further action recommended

Residential Zone on western side of West Street Suggested removing the zone in the interest of orderly and sustainable development. Does not support the placement of two different zones over Lots 2, 91 & 220.

Noted, zoning simply recognises, for the most part existing development of land for residential use.

No further action recommended

Bushfire Protection Map Noted approval is required from CFS to amend BPA Maps. Once obtained, BPA maps Yop/28, 57 & 58 will need to be amended

Noted, request submitted to CFS some considerable time ago. No response received and CFS deemed out of time.

No further action recommended, Maps to be amended accordingly.

Residential Code Maps Noted that as the DPA is proposing amendments to the Residential zone boundary, a formal request to the Minister to amended Residential Code Maps Yop/45 & 86 is required as part of the final DPA approval process. Advised that DPTI may make an adjustment to the map grids to incorporate residential

Noted, to be addressed as part of the approval stage of the DPA.

No action required


141



Sub No.


zoned to the north and west of the town

Mapping Noted that amendments are required to Precinct maps YoP/28 & 66 in relation to the renaming of Precinct 5 Ardrossan Rural Living. Suggested enclosing the polygons of the catchments shown on Development Constraints Maps (recommended to become concept plan)

Noted Amend maps accordingly

Hazards Questions the construction costs have been considered for residential development at these finished floor level height requirements, with respect to PDC 7.

Is this a current planning issue? Land currently zoned residential with no minimum floor area requirements.


Mixed Use Zone Recommended policies should further make it clear that services available within the town centre should not be duplicated within the zone. Recommended a concept plan be prepared to show how access and egress should occur within the Mixed Use and Rural Living zones. Particularly in relation to the arterial roads

Noted. Land to left in Primary Production zone.



142


Summary and Response to Public Submissions


Sub No.

Name & Address Submission Summary Comment Council Response

1. Nathan Franklin MasterPlan SA Pty Ltd 33 Carrington Street Adelaide SA 5000 On behalf of Super G Developments Pty Ltd – Owner of 106 Sultana Point Road, Edithburgh

Recommended that the minimum allotment requirements for the Rural Living land to the south of the Edithburgh bound by Sultana Point Road, Wattle Bay Road and Hilsea Road be reduced from 2 hectares to 2,500m

2.

Land proposed to be 5000m2 allotments

2500m

2 considered to be too small,

increase the number of properties fronting the coast

No change recommended Reducing the allotment size in the area would result in long narrow allotments which defeats the purpose of having a rural living allotment that provides ample separation between dwellings and opportunities for keeping animals. The DPA already halves the required allotment area for the zone and it is not considered that further reductions are warranted

2. Nathan Franklin MasterPlan SA Pty Ltd 33 Carrington Street Adelaide SA 5000 On behalf of Michael and Rosalie Sigston – Owners of 128 (Lot 185) Sultana Point Road, Edithburgh

Recommended that the minimum allotment requirements for the Rural Living land to the south of the Edithburgh bound by Sultana Point Road, Wattle Bay Road and Hilsea Road be reduced from 2 hectares to 2,500m

2.

Land proposed to be 5000m2 allotments Refer comments above. No change

recommended.

3. Graham Burns MasterPlan SA Pty Ltd 33 Carrington Street Adelaide SA 5000 On behalf of Peter Bartram – Owners of lot 195 & Sections 467, 349 and 350.

Recommends Allotments 1, 2, 196 & 195 and Sections 349 & 350 be added to the Residential Zone, Provided a Concept Plan to be included in the DPA to facilitate the orderly division of the land

The land to the north of the township bound by Beach Road, Coobowie Road and Park Terrace and is proposed to be rezoned Rural Living but with allotment areas down to 2500m

2.

Land contains a number dwelling particularly on small allotments fronting Coobowie Road but is otherwise given

Rezone land to Residential but include in a policy area that provides for larger allotment sizes to allow for adequate separation between and dwelling and the adjoining closed Council landfill. Allotments in this Policy Area should be no smaller than 1500m

2 with a frontage

of 30m. At present the minimum


143



Sub No.


over to farming allotment size in the Residential zone is 1200m

2.

4. Kath Young 22 Lehman Road, Edithburgh SA

Requests that their property proposed to be rezoned Primary Production remain within the Rural Living zone. Supports reducing Rural Living allotments to 5000 or 2500m

2 square metres.

The land comprises an area of approximately 2.5 hectares and contains a dwelling and associated outbuildings located within the southern portion of the allotment but is adjoined by land which is presently farmed. Lehmann Road provides a suitable boundary to separate Primary Production Land for (potentially) residential land on the eastern side of the road. No development opportunity is lost to the land owner as land division for her property is presently a non-complying use under the current zoning and will remain so under the Primary Production designation.

No change recommended

5. Jim Vivlios 6 Tennyson Heights Court Tennyson SA 5022

Submission relates to Section 172 Sultana Point Road, Edithburgh. Objects to the proposed rezoning of the land from Deferred Urban to Primary Production. Requests that the land be rezoned Residential.

The land is well located in terms of connection to the STEDs that is connected to the land immediately to the north of the subject property. The concern is that like the land to the north, there will be linear expansion of residential development along Sultana Point Road, as these are prime coastal frontage allotments, but that there will be little expansion in depth. Retaining the land in the Deferred Urban zone leaves the land open for development when demand dictates. Under the Deferred Urban zoning, both

Leave land as Deferred Urban.


144



Sub No.


land division and the development of a dwelling are consent land uses, but development is subject to principles that require the land to be retained in primary production use until existing residential zoned land has been substantially developed. The land is also required to connect to the STEDS when it is developed.

6. Lou Crotti Clelands Lawyers 208 Carrington Street Adelaide SA 5000 On behalf of Jim Vivlios

Submission relates to Section 172 Sultana Point Road, Edithburgh. Recommends the be rezoned Residential or in the alternative, Rural Living – Precinct 7.

Refer to response 5 above Refer to above response

7. John Outhred Outhred English PO Box 20 North Adelaide SA 5006 On behalf of Jim Vivlios

Submission relates to Section 172 Sultana Point Road, Edithburgh. Objects to the proposed rezoning of the land from Deferred Urban to Primary Production. Notes that Section 1717 & 172 are just as appropriate for residential development as the land included in the DPA and in some respect superior There is no valid justification for promoting land within the existing Primary Production zone for development ahead of the land contained in the existing Deferred Urban zone Recommends the be rezoned Residential

Refer to response 5 above Refer to above response


145



Sub No.


or Rural Living – Precinct 7.

8. Julie Jansen MasterPlan SA Pty Ltd 33 Carrington Street Adelaide SA 5000 On behalf of Helen and Peter Vivlios

Submission relates to Section 172 Sultana Point Road, Edithburgh. Recommends the be rezoned Residential

Refer to response 5 a above Refer to above response

9. Carol Coulter 1-3 Yorketown Road Edithburgh SA 5583

Raised concerns regarding the proposed Mixed use zone and adjacent Residential zone to the west of town. Mixed use zone Suggests that the land to the north considered for light industry is more appropriate for the Mixed Use zone considering existing land uses and would better remove interface within existing/proposed Residential zone. Residential zone Noted that this land has been affected by flooding issues recently, however, not identified at risk within the DPA. Cost associated with extending mains water and existing water supply restrictions in this part of the town.

Comments noted, interface issues can be addressed by existing policy and nature of development envisaged within the Light Industry zone. The scattered nature of development around Edithburgh makes rationalising of zoning difficult and in some respects the zoning of the land accommodating the Edithburgh Community Church was a response to this development. In the circumstances, it is unlikely the land will be required for development in the short term. The church can continue to operate under the current zoning and it is noted that the undeveloped land contuse to be farmed. Having regard to the above it is considered that the land should remain zoned as Primary Production.

Leave the proposed Mixed Use zone in the Primary Production zone. Establish an alternative Mixed Use zone over land comprising allotments 1, 2, 5 11, 410, 226 and 227 St Vincent Highway. This land accommodates a number of dwellings but also a number of existing businesses, including the large ‘Storage 4U’ development.

10. Russell & Damon Patience 3 Park Terrace North Edithburgh SA 5583

Submission identical to the above Refer to the response above Refer to above response


146



Sub No.


11. Dave McGee 4 Park Terrace North Edithburgh SA 5583

Submission identical to the above Refer to the response above Refer to above response

12. Miles Cockington

Submission relates to 55 (Lot 32) Bramley Road, Edithburgh. Land currently zoned Primary Production. Notes the land contains two existing inhabited dwellings. Seeking to the divide the land to create two rural living titles consisting 1 hectare each.

Land Division is currently a consent use in the zone. More appropriate to be addressed as part of a development application rather than a spot rezoning of the land.

No action required

13. Scott Dempsey and Susan Caskey

Submission relates to 6-8 Bramley Road, Edithburgh. Requests that Council consider the option of allowing the property to be fully subdivided into residential allotments

Land already zoned Residential which is to remain as result of the DPA. Note the majority of the land is located with an area affected by a 100 year average return interval flood event.

No action required.

14. Frank Bernhardt PO Box 298 Edithburgh SA 5583

Submission relates to lots 439 and 440, Gillerton Terrace, Hundred of Melville Zoned Primary Production, no zoning amendments to current zoning proposed Subdivide 7 to 8 blocks, balance be developed for a museum, antique shop, cafe and cabins Stormwater detention basin within the north east corner of the property.

The land comprises an area of approximately 8 hectares and contains a dwelling and associated outbuildings located within the southern west corner of the site. There is no present justification to rezone the land.

No action required.

15. P G Vigor C/- PO Coobowie SA 5583

Requests that Section 120, 122, 405, 448 & 449 be rezoned from Primary Production to Residential, Rural Living or Mixed Use.

Land is presently vacant and is farmed. It is a large area of land and is too remote from services to be rezoned residential.

No action required.


147



Sub No.


Noted restrictions on farming due to interface with dwellings in the locality

There are better areas that are already developed with mixed use development that are more appropriate for this form of zoning. There is no justification to rezone this land.


148


149


150


151

SF215




StakeholdersLevel 3

PARTICIPATEResponsibility Start Date End Date Status Evaluation Method

All residents WebsiteDirector Development

Services 18/09/2014 14/11/2014 C

All residents Public NoticeDirector Development

Services 18/09/2014 1411/2014 C

Decision to be made by Council, taking into consideration the submissions received from the community engagement process.

All residents Public MeetingDirector Development

Services 18/11/2014 18/11/2014 C

PROJECT NAME: Edithburgh Town and Surrounds Development Plan Amendment



152


DA/ITEM 6.4

6. BALGOWAN SETTLEMENT DEVELOPMENT PLAN AMENDMENT (File Ref: 9.24.1.1)

PURPOSE

To seek endorsement from Council to update the Balgowan Settlement Development Amendment Plan (DPA) in accordance with the public and agency consultation submissions and to forward the DPA to the Minister for Planning (The Minister) for approval.

RECOMMENDATION

That Council adopts the recommendations contained in the public and agency submission summaries arising from the Yorke Peninsula Council Balgowan Settlement DPA and to authorise the Chief Executive Officer to forward the DPA to the Minister for authorisation.


Goal: 1 Economically Prosperous Peninsula 3 Valued and Restored Environment Strategy: 1.2 Deliver strategic and responsible land use planning 3.9 Integrate environmental sustainability consideration in land use

planning and development

BACKGROUND

In March 2015, Council commenced a DPA process to review the land use on two parcels of land immediately south of the existing Balgowan Settlement.

In April 2016, a public consultation was undertaken and as result, minor changes are proposed to the DPA before final presentation to the Minister for approval.

The DPA was the subject of 10 agency submissions and 10 submissions from the public. One public submitter requested to be heard at the public meeting however, withdrew this request prior to the meeting and therefore no public meeting was held.

DISCUSSION

In accordance with the requirements of the Development Act, a summary of all the submissions has been prepared, together with relevant comments on each submission and a recommendation. Copies of the submission summaries are attached.

The key recommended amendments to the consultation version of the DPA, as a result of the comments received, relate to the:

Inclusion of the proposed reserve area within the Coastal Conservation Zone.

Delete proposed Concept Plan; as the main purposes of the Concept Plan was to identify the reserve area, however this area is to be included within the Coastal Conservation Zone and therefore the concept plan is redundant.


153

All recommended amendments are outlined in the agency and public submission summaries.

Council is required to consider the recommended amendments and agree to the final version of the DPA, prior to it being submitted to the Minister for for approval.


Community Engagement Plan Level 3 – Participate





Access Planning

POLICY IMPLICATIONS

Not Applicable


The Balgowan DPA process was included in the 2015/2016 budget.



Development Regulations 2005

ATTACHMENTS

Attachment 1: Summary of Representations - Government Agencies

Attachment 2: Summary of representations - Public Submissions



154

Yorke Peninsula Council Balgowan Settlement Development Plan Amendment


1


Sub No.

Agency name/Address/ Contact Person

Submission Summary Comment Council Response

1. Perry Langeberg Department of State Development Aboriginal Affairs & Reconciliation Division

Advised that the Register of Aboriginal Sites and Objects has no entry for Aboriginal sites on the affected land. Advised that the submission only addresses matters in relation to the Aboriginal Heritage Act 1988 and does not relate to any native title considerations that may be relevant to the land. Advised that the Narungga Nations Aboriginal Corporation may have an interest in the land and provided contact details for the Chairperson of the Narungga Nations Aboriginal Corporation.

Noted Comments noted, the DPA was referred to the Chairperson of the Narungga Nations Aboriginal Corporation as part of the consultation process, however, no response was received.

No action required

2. Paul Feronas SA Water

Advised that SA Water does not provide water or sewerage services to the subject area and that the nearest Main is located approximately 1.8kim form the subject site. Advised that SA Water can investigate a connection into the main if required. Provided general comments in relation to:

- SA Water Planning

Noted, the settlement is currently supplied by a restricted mains system which requires dwelling to be supplemented by onsite water storage as reflected in existing Development Plan policy. Issues with regard to water supply will be considered an addressed at the development assessment stage. To be considered at the development stage

No action required


155



2

Sub No.



- Protection of Source Water - Provision of Infrastructure - Trade Waste Discharge

Agreements

3. Kym Pryde Environment Protection Authority

Wastewater management Noted potential impacts of onsite wastewater disposal on nearshore marine environments Therefore advised EPA’s strong preference for common wastewater management. Noted that in some circumstance CWMS may not be feasible and any onsite system requires approval from the Department of Health and Ageing In addition, noted the general obligations within the Environment Protection (Water Quality) Policy 2015 in relation to management of wastewater

Comments noted, however, as stated in the DPA any development will need to be connected to an approved and appropriately designed wastewater system. Thus this issue will be considered and addressed at the development assessment stage.

No action required

Interface between land uses Notes policy requiring a 40 metre buffer between urban and rural activities which may be effective in reducing some interface issues (spray drift), however, may be less effective in reducing other potential issues (dust, odour, noise). Advised that consideration also be given to PDC 15 and 16 in the Interface between Land Uses module to ensure

Comments noted. PDC 15 and 16 along with all other relevant policy will be considered an addressed at the development assessment stage

No action required


156



3

Sub No.



interface issues are addressed as part of any development proposal.

Site contamination Advised that existing policy with the Development Plan is suitable to assess site contamination risk at the development assessment stage

Noted No action required

Closed landfill Noted the existence of a closed landfill approximately 330m from the affected land. Noted the EPA’s position that a risk assessment be undertaken for any closed landfill that is within 500 metre of proposed development, and where the level of risk is unknown. Advises that it may be necessary for Council or any private developer to undertake a landfill risk assessment to determine if there is any risk posed by the closed landfill.

In response to these comments Council has been provided the EPA with additional information in relation to how the site was operated and types of wasted that was received. As a result, the EPA has advised that it is not necessary for a landfill risk assessment to be undertaken.

No action required


157



4

Sub No.



4. Tony Huppatz Coast Protection Board

Recommended that the existing sand dune together with an adequate buffer to address the potential dune drift hazard, should be included in the Coastal Conservation Zone Notes that the agreed investigations in relation to the consultation with DEWNR on coastal issues and the establishment of appropriate buffers to the sand dunes have not occurred. Notes Section 3.2.5 does not properly address these issues and the Potential Drift Hazard Zone shown of Figure 6 only maps the dunes and not the area over which sand could drift. Considers that the proposed reserve is not adequate to address the sand dune drift hazard or to protect the sensitive sand dunes Recommends further investigations in relation to sand dune drift.

Comments noted in relation to the need to conduct additional investigations with respect to sand drift hazards, particularly as I was considered that the agreed investigations were not undertaken. With respect to the first investigation, I note that preliminary consultation was undertaken with staff within DEWNR and in particular with Max Barr Team Leader Landscapes – Yorke Districts, Natural Resources Northern and Yorke. The preliminary advice received highlighted the benefit of establishing a reserve along the western boundary (including the land within the south west corner of the site) with respect to protecting the environmental integrity of the dune and coastal system and assisting to mitigate any erosion risks. Advice was also provided in relation to native vegetation clearance approval requirements and processes and the associated SEB Offset requirements. As a result of the preliminary advice from DEWNR, the vegetation assessment undertaken by EBS Ecology and other investigations conducted as part of the DPA, a further assessment in accordance with second investigation was not undertaken as it was considered that the proposed policy response would be reasonable and sufficient to address potential coastal/environmental impacts.

Include the proposed reserve within the Coastal Conservation Zone.


158



5

Sub No.



In recognition of the existing coastal features on the land and the coastal reserve adjacent to the west, the DPA proposes to include a reserve area along the western boundary of the subject land. This area will contain the sand dunes and higher quality vegetation on the subject land. The proposed reserve has been designed to also include the area of the land which is identified as a Potential Hazard Drift Zone as illustrated on Nature Maps. In fact the proposed reserve will well exceed the identified hazard area. The potential hazard zone on the subject land occupies an area of approximately 2560m2 whilst the proposed reserve is approximately 7970m2 (70% larger). In addition, the boundary of the proposed reserve provides a buffer of between 30-50 metres from the existing dunes and potential hazard zone to the eastern boundary of the proposed reserve. As a result the future development on the subject land will be setback significantly further from the dune system and the identified potential hazard zone compared to numerous properties within the existing settlement. In addition, it is proposed to include this


159



6

Sub No.



Recommended that pedestrian access, together with fencing controls to prevent access across the dunes should be shown on the proposed Concept Plan and supported by Zone Principles.

reserve area within the Coastal Conservation Zone (as recommended by CBP & DEWNR) in order to protect the coastal features and to ensure that this area will not be impacted by Native Vegetation Clearance, which will be a key factor in minimising drift hazards. It is clear in the historical aerial photos provided in the DPA, that the size of blowouts on the adjoining land have significantly reduced over the past forty years and will likely continue to reduce as a result of the further regrowth of vegetation within the dune system, which will be assisted by the proposed reserve. With regard to the above it is considered that additional investigations are not warranted and that the proposed policy/zoning response is appropriate with respect to considering and minimising hazard risks and provides significantly greater protection than what currently exists, noting that the land falls within the existing township boundary and could be developed as per the current zoning. As the reserve is to be located within the Coastal Conservation Zone, the Concept Plan is proposed to be deleted as it is not considered to be required given its main purpose was to identify the proposed reserve area.

Delete proposed Concept Plan


160



7

Sub No.



Addition policy with respect to pedestrian access and fencing along the eastern boundary of the reserve is also considered superfluous as the land will be rezoned Coastal Conservation and development will need to comply with existing policy within the zone and general section of the Development Plan which seeks to minimise access to coastal areas.

5. Maria Antoniou SA Power Networks

Advised that to supply the proposed 20-50 allotment a new 19,000 Volt SWER line or three-phase 11,000 Volt line would need to be constructed from the nearest three-phase network approximately 15km away Approximate cost for the above would be $1Mil and this cost would be payable by the developer. Advised that there may be a more cost-effective solution to supply the proposed allotments e.g. a combination of solar panel and batteries with a reduced connection to the existing network which would avoid the need to build new powerlines

Issues to be considered at the development assessment stage, however, the option to supply the future development by a solar panel and battery system would likely be attractive to a future developer considering the potential cost associated with the augmentation of the existing system. In addition, the use of the solar panel and batteries system would be consistent with the desired character of the Settlement Zone which envisages environmentally sustainable development including the installation of solar systems.

No action required


161



8

Sub No.



6. Merridie Martin Department of Environment, Water and Natural Resources

Native Vegetation Notes the land contains quality coastal shrubland which is contiguous with vegetation on the adjoining allotments within the Coastal Conservation Zone. Does not support the rezoning the land to Settlement due to potential clearance of the land. Suggested that the better quality areas (SEB 6:1) be precluded from future development and any development focus on the norther and eastern edges where vegetation is more degraded (SEB 1:1 & 4:1). Noted that the NVMU assessment under 5(1)(ab) would consider the significance of the vegetation to determine the SEB. Recommends an appropriate buffer of approximately 20 metres should be established between development and native vegetation to be retained. Supports the western area being excluded from any development and recommends that the reserve be zoned Coastal Conservation to provide adequate protection for flora and fauna.

Noted, the reserve is proposed to be included within the Coastal Conservation Zone which will ensure the protection of the higher quality vegetation on the site. An application for native vegetation clearance will be required as part of any development proposal for land and the amount of development on the land will be subject to the extent of the clearance approval. The areas of vegetation which can be clearance will be resolved part of the clearance application process and any clearance approval will require the associated SEB Offset to be provided prior to any clearance occurring. It is noted that the land falls within the existing township boundary and could be developed as per the current zoning and any such development would be required to address native vegetation issues. With respect to the 20 metres buffer requirement it is noted that General Land Division Principle 4 addresses this issue: 4 Land division should create allotments that restrict the siting of residential development within 20 metres of native vegetation.

No action required


162



9

Sub No.



Coastal Issues Replicated the comments from Coast Protection Board in relation to sand dunes, buffers and coastal access.

Noted, comments addressed in response to Coast Protection Board above

No action required

7. Sally Jenkin Department of Planning, Transport and Infrastructure

Noted that many of the key investigations in the DPA relate to issues that are specific to other agencies and DPTI will be guided on these issues by the comments of the other agencies. Advised that should Council elect not to adopt agency advice, this should be clearly justified in the Summary of Agency Submissions. Advised that the DPA should also establish clear and logical links between the investigation and proposed policy amends and/or whether the issues are already addressed by existing policy.

Noted, refer to responses to other agency submissions.

No action required

Recommends incorporating the proposed reserve into the Coastal Conservation Zone.

Noted and supported Incorporate the proposed reserve into the Coastal Conservation Zone

8. Tony Farror SA Health

Noted the required setbacks for onsite wastewater disposal in coastal areas. In particular, a 100 metres setback from the Mean High Water Spring for wastewater disposal areas on individual sites.

Noted, issues to be considered at the development assessment stage and any wastewater system will require the relevant approvals from SA Health. In addition, the affected land is setback in excess of 100 metres from the high water mark and the Development Plan contains existing policy specifically

No action required


163



10

Sub No.



relating to this issue.

9. Dustin Guthberg Wakefield Regional Council

No comment Noted No action required

10. Matt Dineen District Council of the Copper Coast

No comment Noted No action required


164



1


Sub No.

Name/Address/ Submission Summary Comment Council Response

1. John and Pauline Edge 3 High Street Balgowan

Object to the rezoning due to the following issues: Water Noted the no hydraulic calculations have been to confirm that any future development will not impact and/or require upgrades to the existing restricted reticulated system. In particular, properties at the end of the existing system will likely be affected. Given that the existing infrastructure is outside of the subject land any required upgrades to that system will financially impact existing ratepayers.

Noted, the settlement is currently supplied by a restricted mains system which requires dwelling to be supplemented by onsite water storage as reflected in existing Development Plan policy. Issues with regard to water supply will be considered an addressed at the development assessment stage. Any costs associated with the supply and upgrade of infrastructure will be at the responsibility and cost of the developer. It is noted that water supply issues would need to be considered and addressed if the land was developed for a caravan park as per the current zoning.

No action required

Wastewater Noted that the DPA indicated that any expansion of the current wastewater system may be reviewed, which suggests that rate payers will again face further costs.

Any costs associated with the supply and upgrade of infrastructure will be at the responsibility and cost of the developer. If Council develops the land infrastructure costs will be factored into and offset by the sale of the allotments. It is noted, however, that due to the costs associated with expanding the CWMS, it is likely that development will be serviced by onsite effluent disposal as per the majority of the existing

No action required


165



2

Sub No.


settlement.

Power Noted supply issues during peak periods and any additional development will exacerbate the issue. Given that the existing infrastructure is outside of the subject land any required upgrades to that system will financially impact existing ratepayers.

As outlined in the comments from SA Power Networks it is noted that extensions to the networks would be required to service the subject land, however, there is opportunity to service future development via a solar power and battery system. This will likely be an attractive option for developer/land owners due to the financial benefits compared to the extending the existing mains system. Furthermore, as the development would be self-sufficient there would be no impact on the existing system. The servicing of the development will be considered and addressed at the development assessment stage.

No action required

Stormwater Noted current stormwater issues in the settlement and suggested additional development will further impact an already overloaded system

Noted, stormwater issues will be addressed at the development assessment stage. In particular, development will need to be designed to ensure stormwater can be appropriately managed onsite and in a manner that prevents impacts to downstream systems in accordance with existing Development Plan policy.

No action required


166



3

Sub No.


Roads Notes that projected traffic generation figures represent a significant increase to current traffic loads

The traffic figures provided the DPA are worst case scenario and are likely be reduced due to a number of factors as outlined in section 3.2.4 of the DPA. It is noted that the 20-50 allotments the rezoning could create represents approximately a 7-18% increase on the number of existing properties in the settlement, therefore any associated increase in traffic movements or impacts are unlikely to be significant. In addition, it is noted that the projected traffic figures are well within the capacity of a local road network.

No action required

Character Considered that the rezoning will impact the character of the settlement.

The proposed development will assist to provide a long term land supply for Balgowan. However, the scale of the rezoning will assist to maintain the low density residential character of the area, as the future development would only increase the number of allotments within the settlement by approximately 7-18%. Given it is likely that onsite effluent disposal will be required, the future development of the land will be at the lower end of the abovementioned scale. In addition, the affected land is already zoned for urban purposes, however, the proposed policy better protects the coastal environment by the provision of a relatively generous reserve along the

No action required


167



4

Sub No.


western boundary of the affected land.

2. Steven Griffiths MP 51 Robert Street Maitland

Raised concerns in relation to:

- Electricity supply - Capacity and design of boat

ramp - Potable water supply - Mobile phone reception

Noted that the DPA listed the limited provision of services and infrastructure and also noted that electricity augmentation will be at the cost of the developer, not the wider community. Noted that Council as the owner be will the developer and the Council is owned by the wider community. Notes the rezoning does not take away the options for a caravan park development, however, the likely outcome is purely residential. Questions whether the intention of Council is to sell the land and use the proceeds for infrastructure needs, or is the intention to require any party to purchase the site to make augmentation payments

Electricity and water supply issues have been addressed above. Similar to other infrastructure within the Council area the capacity and design of boat ramp will be reviewed by Council on a continual basis, however, this issue is not critical to considering the proposed policy amendments. Whilst the issues with mobile coverage are noted, it is difficult for Council or developer to improve this type of infrastructure as it is the responsibility of the various carriers to upgrade services where they see fit. Discussions can be commenced with phone carriers as part of the preliminary planning stage for any future development. It is likely that Council will sell the land rather than develop it, however, either way the developer will be responsible for any upgrade/augmentation costs. As per the usual process the cost of the infrastructure will be incorporated into the sale price and funded by the future development to ensure a viable project. It is noted that any upgrades to the existing infrastructure and services to the subject land will potentially result in benefits to the wider community. Whilst the infrastructure upgrades are

No action required


168



5

Sub No.


acknowledged, there are alternative options that would allow future development on the land to be self-sufficient in terms of water, power and wastewater, particularly if extensions to the existing infrastructure is unviable or likely to adversely impact the existing settlement. Once again this issue will be considered at the development assessment stage. It is noted that these infrastructure issues would need to be considered andresolved if the land was developed as a under the current zoning regardless if the DPA is approved or not.

3. Robert and Sandra Reichelt Raised concerns in relation to:

- The amount of vacant blocks within the existing settlement

- Infrastructure issues relating to

electricity, water, mobile phone and boat ramp

Whilst there is vacant land within the existing settlement this does not mean land is or will be made available for future development. For example, at the time of writing the DPA it was noted that only 19% of the vacant allotments with the township were for sale. The DPA offers an opportunity to provide for the long term development demand within Balgowan, rather than address a specific existing shortfall. Comments relating to infrastructure issues have been addressed above.

No action required

4. Brian George 6 Moody Road Balgowan

Supports the DPA Notes the opportunity to accommodate a small scale tourist accommodation

Noted The proposed rezoning retains the opportunity for tourist accommodation to

No action required


169



6

Sub No.


facility on the land such as at Blackpoint as the current camping area is quite small.

be accommodated on the affected land whilst also providing additional development options compared to the current zoning of the land.

5. Tony Reynolds

Objects to the DPA due to the impact on the:

- Charcter of the area - Coastal environment

As discussed the proposed rezoning will no affect the low density residential character of the area. Coastal issues have been considered and address including the provision of a reserve area along the western boundary (to be included within the Coastal Conservation Zone) which will retain higher quality vegetation and most sensitive coastal features on the subject land.

No action required

6. Joseph Svehlak 6 Maye Tce Balgowan

Objects to the DPA due to the following: Considers that the current infrastructure such as electricity supply, road quality and parking at boat ramp could not support more dwellings. Noted that electricity supply issues during summer. Noted the large number of vacant block and properties already for sale which indicates there is no need for an expansion.

Comments noted. Issues addressed above.

No action required

7. Stephen Mylius Objects to the DPA due to its proximity to the coast and interaction between the development and the Coastal Conservation Zone. Considers that the proposed reserve is

The proposed reserve is to be rezoned Coastal Conservation Zone and will contain the sand dunes, higher quality vegetation and potential drift hazard zone. The reserve will provide a sufficient buffer between the sensitive

No action required


170



7

Sub No.


insufficient to protect the sensitive coastal environment. Suggests further investigations are required into coastal flooding given the recent coastal flooding and damage that occur in Balgowan during May 2016. Noted the prediction of seal level rise and increasing storm events are likely to result in impacts at higher levels along the coast.

costal features on the site and future development. With respect to coastal flooding and sea level rise, it is noted that the subject land is setback a significant distance from the coast compared to the areas affected (boat ramp, beach access & rock groin) by the recent storm that were identified in the submission. In addition the subject land is protected by a wide well vegetated coastal reserve unlike the above areas and the balance of the Balgowan Settlement. I note that impact from coastal flooding or sea level rise was not raise as a concern in any agency submission.

8. Jessica Edge Objects to the DPA due to the impact on the:

- Charcter of the area - Coastal and overall

environment


No action required

9. Tracey Wellman Objects to the DPA due to the impact on the:

- Charcter of the area - Coastal and overall

environment


No action required

10. Bruce Lawson 7 Canberra St

Objects to the DPA due to the impact on the:


No action required


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8

Sub No.


Mt Barker - Charcter of the area - Environment - Facilities


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SF215




StakeholdersLevel 3

PARTICIPATEResponsibility Start Date End Date Status Evaluation Method

Entire community Public Notice Director Development 7/04/2016 3/06/2016 C

Entire community Website Director Development 7/04/2016 3/06/2016 C

Decision to be made by Council, taking in to consideration the submissions received from the community engagement process.

Entire community Ability to appear before Council Director Development 7/04/2016 3/06/2016 C

PROJECT NAME: Balgowan Settlement Development Plan Amendment



173

CONFIDENTIAL

AGENDA


174

DIRECTOR ASSETS & INFRASTRUCTURE SERVICES

ITEM 8 – CONFIDENTIAL

1. CORNY POINT ROAD – UNSEALED ROAD CONSTRUCTION (File Ref: 9.24.1.1)

PURPOSE

For Elected Members to consider granting an exception, pursuant to Council’s PO058 Purchasing and Procurement Policy, for the need to undertake the relevant open tender process for additional contractual unsealed road construction works upon the Corny Point Road.

RECOMMENDATION

Section 90(3)(d) Order

1. That pursuant to Section 90(2) of the Local Government Act 1999, the Council orders that the public be excluded from the meeting with the exception of the Chief Executive Officer, Executive Assistant to the CEO and Mayor, Director Corporate and Community Services, Director Development Services and Director Assets and Infrastructure Services.

The Council is satisfied that, pursuant to section 90(3)(d) of the Act, the information to be received, discussed or considered in relation to agenda item 8 Corny Point Road – Unsealed Road Construction is confidential information relating to –

“commercial information of a confidential nature (not being a trade secret) the disclosure of which –

(i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and

(ii) would, on balance, be contrary to the public interest.

Accordingly, the Council is satisfied that the principle which states the meeting be conducted in a place open to the public has been outweighed in the circumstances.

Section 91(7) Order

2. That having considered agenda item 8 Corny Point Road – Unsealed Road Construction in confidence under section 90(2) and (3)(d) of the Local Government Act 1999, the Council, pursuant to section 91(7) of that Act orders that the agenda report, and supporting documentation relevant to agenda item 8 titled Corny Point Road – Unsealed Road Construction be retained in confidence for a period of 12 months.



Strategy: 5.3 Meet all legislative requirements and compliance with Council’s internal controls


175

BACKGROUND

As per Yorke Peninsula Council’s PO058 Purchasing and Procurement Policy, this report is called for as an exception for the need to undertake the relevant open tender process for additional contractual unsealed road construction works upon the Corny Point Road is sought from Council.

DISCUSSION

It is recommended that the public be excluded for consideration of this item to enable consideration in confidence under Section 90(3)(k) of the Local Government Act.


As the report is for Council to consider and report in confidence, it has not been necessary to engage with the community on this occasion.





Nil

POLICY IMPLICATIONS

Sections 90 and 91 - Local Government Act 1999


Not applicable


Sections 90 and 91 - Local Government Act 1999

ATTACHMENTS

Nil


176