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For

Materials & Management Module

Version Number: 2.0

CMC Limited

(CMC-SI Northern Region)

CMC Ltd.

10 Char Bungalow Road, Bhopal-462002

MP, India

March 2013

MP Housing & Infrastructure Development Board (User Manual)

@ CMC Ltd MPHIDB 2

Document Control:

Document Number

Version number 2.0

Prepared By CMC Limited (MPHIDB Team, Bhopal)

Application Version

No.

Release Date 1st

of Mar 2013

Template Version 1.0

Revision Control Information:

File Name :

File Creation Date :

Author(s) :

Approver(s) :

Serial

Number

Section

Number

Nature of

Amendment

Document

Version

Number

Document

Release

Date

Remarks


@ CMC Ltd MPHIDB 3

TABLE OF CONTENTS

1 INTRODUCTION .......................................................................................................................... 5

2) MATERIALS & MANAGEMENT DFD ........................................................................................ 6

3) MATERIALS & MANAGEMENT READ CAREFULLY .............................................................. 7

4 MATERIALS & MANAGEMENT TRANSACTION ...................................................................... 8

4.1 PURCHASE REQUEST (MM2001) ......................................................................... 8 4.2 PURCHASE REQUEST APPROVAL (MM2002) ............................................................ 9 4.3 PURCHASE REQUEST APPROVAL BY BOMM (MM2038).............................................. 10 4.4 RECEIPT OF QUOTATION (MM2003) .................................................................. 11 4.5 QUOTATION APPROVAL (MM2027) .................................................................... 12 4.6 SUPPLY ORDER (MM2004) .............................................................................. 13 4.7 SUPPLY ORDER APPROVAL (MM2005) ................................................................ 13 4.8 SEND SUPPLY ORDER TO SUPPLIER (MM2006) ...................................................... 15 4.9 RECEIPT OF ITEM FROM SUPPLIER (MM2007) ....................................................... 16 4.10 SUPPLY ITEM TO REQUESTER (MM2008) ............................................................ 17 4.11 RECEIPT OF BILL FROM SUPPLIER (MM2010) ....................................................... 18 4.12 PAYMENT TO SUPPLIER (MM2037).................................................................... 19 4.13 TENDER (MM2014) ...................................................................................... 20 4.14 TENDER PUBLISHING (MM2015) ....................................................................... 21 4.15 TENDER FORM ISSUE (MM2016) ....................................................................... 22 4.16 TENDER OPENING (MM2017) .......................................................................... 23 4.17 TENDER ALLOTMENT (MM2018)....................................................................... 24 4.18 TENDER ALLOTMENT APPROVAL (MM2019) ......................................................... 25 4.19 SEND TENDER ACCEPTANCE LETTER (MM2020) .................................................... 26 4.20 TENDER AGREEMENT (MM2045) ...................................................................... 27 4.21 TELEPHONE ALLOTMENT AND REGISTRATION (MM2035) ......................................... 28 4.22 RECEIPTS OF TELEPHONE BILL (MM2021) ........................................................... 29 4.23 TELEPHONE BILL APPROVAL (MM2022) .............................................................. 30 4.24 VEHICLE PURCHASE (MM2023) ........................................................................ 31 4.25 VEH. ROAD TAX/INSURANCE PREMIUM PAYMENT (MM2024) ..................................... 32 4.26 VEHICLE ALLOTMENT (MM2036) ...................................................................... 33 4.27 RECEIPT OF VEHICLE FUEL/OIL BILL (MM2025) .................................................... 34 4.28 VEHICLE FUEL/OIL BILL APPROVAL (MM2026) ..................................................... 35 4.29 RC.OF VE. SERVICING/BATTERY/TYRE/TUBE BILL (MM2028) ................................... 36 4.30 VEHICLE SERVICING BILL APPROVAL (MM2029) .................................................... 37 4.31 ENTERTAINMENT EXPENSE BILL (MM2031) .......................................................... 38 4.32 ENTERTAINMENT EXPENSE BILL APPROVAL (MM2032) ............................................ 39 4.33 BILL OF BOOK PURCHASE (MM2033) ................................................................. 40 4.34 BILL OF BOOK APPROVAL (MM2034) ................................................................. 41 4.35 ITEM REQUEST (MM2039) .............................................................................. 42 4.36 ITEM REQUEST APPROVAL (MM2040) ................................................................ 43 4.37 LOCAL PURCHASE (MM2041) .......................................................................... 44 4.38 AMC DETAILS (MM2070) ................................................................................ 45


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4.39 COMPUTER & HARDWARE DETAILS (MM2030) ...................................................... 46 4.40 COMPUTER PURCHASE APPROVAL BY IT (MM2090)................................................ 47 4.41 SANCTION ORDER (MM2011) .......................................................................... 48 4.42 SANCTION ORDER APPROVAL (MM2012) ............................................................ 49 4.43 SEND SANCTION ORDER TO ACCOUNTS DEPT (MM2013) ......................................... 50

5 MATERIALS & MANAGEMENT STANDARD INFORMATION ................................................ 51

5.1 ITEM SERVICE (MM1001) ................................................................................. 51 5.2 SUPPLIER (MM1002) ...................................................................................... 52 5.3 FUEL AGENCY (MM1003) ................................................................................ 52 5.4 ITEM TYPE (MM1004) .................................................................................... 54 5.5 SECTION (MM1005) ....................................................................................... 55 5.6 SUPPLIER CATEGORY (MM1006) ........................................................................ 56 5.7 STANDARD DEDUCTION (MM1007) ..................................................................... 57 5.8 TELEPHONE CONNECTION (MM1008) .................................................................. 58 5.9 ITEM DEPRECIATION RATE(MM1012) .................................................................. 59


@ CMC Ltd MPHIDB 5

1 INTRODUCTION

Materials & Management module deals in procurement of fixed assets (vehicles, computers and furniture), office stationery, consumables and maintenance of vehicles. The key functions of this section are:

Purchase of Fixed Assets

Purchase of Office stationery

Purchase of consumables like petrol, oil and diesel

Purchase of store items

Maintenance of Board’s vehicles.

Supply process

Sanction process

Tender process for material management.


@ CMC Ltd MPHIDB 6

2) MATERIALS & MANAGEMENT DFD

Create Master Forms Records (MM1001, MM1002, MM1003, MM1004, MM1005,

MM1006, MM1007, MM1008, MM1012)

Start

Purchase Request Process (MM2001->MM2002->MM2038)

Quotation Process

(MM2003->MM2027)

Tender Process (MM2014->MM2015->MM2016->MM2017->

MM2018->MM2019->MM2020->MM2045)

Supply Order Process (MM2004->MM2005->MM2006->MM2007->MM2008->MM2010

->MM2037)

Vehicle

Purchase

Process

|

(MM2023->

MM2024->

MM2036->

MM2025->

MM2026->

MM2028->

MM2029)

Telephone

Process

|

(MM2035->

MM2021->

MM2022)

Sanction Order Process (MM2011->MM2012->MM2013)

Item Request

Process

|

(MM2039->

MM2040)

Book

Purchase

Process

|

(MM2033->

MM2034)

Computer

Hardware &

AMC Details

& Local

Purchase

|

(MM2030,

MM2046,

MM2041)

Entertainment

Expense

Process

|

(MM2031->

MM2032)


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3) MATERIALS & MANAGEMENT READ CAREFULLY

View Button: After clicking on ‘View’ button in the page, User can select

and further update the record after selecting it from the ‘View’ window.

Save Button: After entering the entire data click on ‘Save’ button to save

the records, after save record goes to View window.

Clear Button: When user clicks on ‘Clear’ button, all entered record

should disappear from all the fields in the page.

Arrow Button: After clicking on arrow button, page goes back to previous page.

Look up Button: After clicking on look up button, List of records window appears

from where user can select a record which appears in the related field.

Asterisk Mark (*): It denotes that user has to enter data in these fields necessarily.

White Fields: These fields are used to enter or select the data.

Grey Fields: These fields are used to populate the data.


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4 MATERIALS & MANAGEMENT TRANSACTION

4.1 Purchase Request (MM2001)

Link

Materials & Management Transaction MM2001 - Purchase Request

Description: This form is used to add the information regarding a purchase request as per

section name. For this information has to filled for items selected with the quantity needed.

After entering all the data, select ‘send for approval’; click on ‘Save’ button to save the records,

after save record goes to View window. Record further goes to Purchase Request Approval

(MM2002).

If required

Section

name can be

created in

MM1005 -

Section

If required

Item name

can be created

in MM1001 – Item Service

Select ‘Send

For

Approval’

for approval

process.


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4.2 Purchase Request Approval (MM2002)

Link Materials & Management Transaction MM2002 - Purchase Request Approval

Description: This form is used for approval as per section with requested item’s details.

After entering all the data, Click approval button, After selecting ‘approved’, click on confirm, click

on ‘Save’ button to save the records, Record further goes to Purchase Request Approval By

BOMM (MM2038).


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4.3 Purchase Request Approval by BOMM (MM2038)

Link

Materials & ManagementTransaction MM2038 - Purchase Request Approval by BOMM

Description: This form is used for approval by Bill of Material Manager as per section

with requested item’s details.

After entering all the data, Click approval button, After selecting ‘approved’, click on confirm, click

on ‘Save’ button to save the records, Record further goes to Receipt Of Quotation (MM2003).


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4.4 Receipt Of Quotation (MM2003)

Link

Materials & Management Transaction MM2003 - Receipt of Quotation

Description: This form is used to add Quotations received as per Quotation Type, Purchase

Request & supplier name selected.

.

After entering all the data click on ‘Save’ button to save the records, after save record goes to

View window Record further goes to Quotation Approval (MM2027)

If required

Purchase Request can be

created in

MM2001 - Purchase Request

If required

Supplier Name can

be created in

Supplier

(MM1002)


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4.5 Quotation Approval (MM2027)

Link

Materials & Management Transaction MM2027 - Quotation Approval Description: This form is for approval of the Quotation.

Click approval button, after selecting ‘approved’, click on confirm, click on ‘Save’ button to save the records, after save record goes to View window. Approved Quotations can be viewed in Supply Order (MM2004).


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4.6 Supply Order (MM2004)

Link Materials & Management Transaction MM2004 - Supply Order Description: This form is used to add supply order data as per category like Quotation etc.

After entering all the data, select ‘send for approval’ as per authority name and click on ‘Save’

button to save the records, after save record goes to View window with a supply order. Record

further goes to Supply Order Approval (MM2005).

If required

Supplier Name can

be created in

Supplier

(MM1002)

If required

Designation

can be

created from

Designation

Master

(PD1011)

If required

category &

no. can be

created in

Quotation

process etc.


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4.7 Supply Order Approval (MM2005)

Link

Materials & Management Transaction MM2005 - Supply Order Approval

Description: This form is for approval of the Supply Order initiated.

Click approval button, After selecting ‘approved’, click on confirm, click on ‘Save’ button to save

the records, after save record goes to View window .Record further goes to Send Supply Order

To Supplier (MM2006).


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4.8 Send Supply Order to Supplier (MM2006)

Link Materials & Management Transaction MM2006 - Send Supply Order to Supplier Description: This form is used to sending SO to the supplier having order date, dispatch date for

a supplier.

After entering all the data, click on ‘Save’ to save the records and can be viewed using ‘View’

window. Record further goes to Receipt Of Item From Supplier (MM2007).


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4.9 Receipt of Item from Supplier (MM2007)

Link

Materials & Management Transaction MM2007 - Receipt of Item from Supplier Description: This form is used for receiving of items from supplier having entry of order & supply

cut off dates.


window. Record further goes to Supply Item to Requester (MM2008).


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4.10 Supply Item to Requester (MM2008)

Link

Materials & Management Transaction MM2008 - Supply Item To Requester Description: This form is used for supply items which are requested in SO.


window. Record further goes to Receipt of Bill from Supplier (MM2010).


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4.11 Receipt of Bill from Supplier (MM2010)

Link Materials & Management Transaction MM2010 - Receipt of Bill from Supplier Description: This form is used to receive the bills from supplier for supplied items as per supply

order number.


window. Record further goes to Payment to Supplier (MM2037).

If required

Supplier Name can

be created in

Supplier

(MM1002)

If required

Supply Order No. can be

created in

Supply Order

(MM2004)


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4.12 Payment to Supplier (MM2037)

Link

Materials & Management Transaction MM2037 - Payment to Supplier Description: This form is used for payment done to supplier, after selecting ‘New’ option and

selecting a record from ‘view’ window.


window.


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4.13 Tender (MM2014)

Link Materials & Management Transaction MM2014 - Tender Description: This form is used to add Tender related data like Purchase Request No. having

entry of Tender form issue details, form submission details, tender opening details with item

details.

After entering all the data, select ‘Publish Tender’, and click on ‘Save’ to save the records and

can be viewed using ‘View’ window. Record further goes to Tender Publishing (MM2015).

If required

Purchase

request no.

can be

generated

from

Purchase

request -

MM2001


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4.14 Tender Publishing (MM2015)

Link Materials & Management Transaction MM2015 - Tender Publishing Description: This form is used for publishing the tender after selecting a record from view. For

this select publishing option first.


window. Record further goes to Tender Form Issue (MM2016).

If required

Advertisement

request no. can

be generated

from

Advertisement

request -

PR2001

If required

Tender no. can

be created in

Tender-2014


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4.15 Tender Form Issue (MM2016)

Link Materials & Management Transaction MM2016 - Tender Form Issue This form is used for issuing the form of the tender after selecting a record from view. For this

select ‘Tender’ option first.


window. Record further goes to Tender Opening (MM2017).

If required

Supplier Name can

be created in

Supplier

(MM1002)

If required

new

Supplier Name can

be created

after

selecting ‘if

new

supplier’

option.

If required

Tender no. can

be created in

Tender-2014


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4.16 Tender Opening (MM2017)

Link Materials & Management Transaction MM2017 - Tender Opening Description: This form is used to add details related to all Tender applications applied. It adds

payment related information like DD (Draft) no., DD date, bank name etc for a Tender.

After entering all the data, select ‘completed’ and click on ‘Save’ to save the records and can be

viewed using ‘View’ window. Record further goes to Tender Allotment (MM2018).

If required

Tender no. can

be created in

Tender-2014


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4.17 Tender Allotment (MM2018)

Link Materials & Management Transaction MM2018 - Tender Allotment Description: This form is used to allotting Tender to a supplier as per Tender No. with a proper

condition.

After entering all the data, select ‘selected and click on ‘Save’ to save the records and can be

viewed using ‘View’ window. Record further goes to Tender Allotment Approval (MM2019).

If required

Tender no. can

be created in

Tender-2014


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4.18 Tender Allotment Approval (MM2019)

Link Materials & Management Transaction MM2019 - Tender Allotment Approval Description: This form is used for the approval of allotted tender as per tender no. selected from

view window after selecting ‘New’ option.

After entering all the data, click approval button, select ‘approved’, click on ‘confirm’ and click on

‘Save’ to save the records and can be viewed using ‘View’ window. Record further goes to Send

Tender Acceptance Letter (MM2020).


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4.19 Send Tender Acceptance Letter (MM2020)

Link Materials & Management Transaction MM2020 - Send Tender Acceptance Letter Description: This form is used to send the acceptance letter of allotted tender to a supplier for a

tender no. selected from view window and selecting ‘New’ option. Person collected the letter

should be entered.


window. Record further goes to Tender Agreement (MM2045).

If required

Tender no. can

be created in

Tender-2014


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4.20 Tender Agreement (MM2045)

Link Materials & Management Transaction MM2045 - Tender Agreement Description: This form is used to add details related to tender agreement as per tender number

selected from view window after selecting ‘New’ option.


window. Record further goes to Supply Order (MM2004).

If required

Tender no. can

be created in

Tender-2014


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4.21 Telephone Allotment and Registration (MM2035)

Link Materials & ManagementTransaction MM2035 - Telephone Allotment and Registration Description: This form is used to add details related to allotment of telephone for an employee.


window. Record further goes to Receipts Of Telephone Bill (MM2021).

If required

Employee

name &

related records

can be created

in Employee

Details

(PD2014)


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4.22 Receipts of Telephone Bill (MM2021)

Link Materials & Management Transaction MM2021 - Receipts of Telephone Bill Description: This form is used to add details related to bills of telephone as per category &

phone no.

After entering all the data, select ‘send for payment’ and click on ‘Save’ to save the records Record further goes to Telephone Bill Approval (MM2022).

If required

Phone No. &

related records

can be created

in MM2035 - Telephone Allotment and

Registration


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4.23 Telephone Bill Approval (MM2022)

Link Materials & Management Transaction MM2022 - Telephone Bill Approval Description: This form is used for the telephone bill approval for a telephone number.


‘Save’ to save the records and can be viewed using ‘View’ window.


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4.24 Vehicle Purchase (MM2023)

Link Materials & Management Transaction MM2023 - Vehicle Purchase Description: This form is used to add details regarding the purchase of a vehicle as per

Quotation no. selected.

After entering all the data, click on ‘Save’ to save the records and can be viewed using ‘View’ window. Record further goes to MM2024 - Vehicle Road Tax/Insurance Premium Payment.

If required,

Quotation No.

can be

generated in

MM2003-

Receipt Of

Quotation

If required

Supplier Name can

be created in

Supplier

(MM1002)


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4.25 Vehicle Road Tax/Insurance Premium Payment (MM2024)

Link Materials & Management Transaction MM2024 - Vehicle Road Tax/Insurance Premium Payment Description: This form is used for adding details regarding road tax/insurance premium payment

of a vehicle as per vehicle’s registration no.

After entering all data click on ‘Save’ button to save the records, after save record goes to View

window. Record further goes to MM2036 - Vehicle Allotment.

If required,

Reg. No. can

be generated in

MM2023 - Vehicle

Purchase

If required,

Agency name

can be

generated in

MM1003 -

Fuel Agency


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4.26 Vehicle Allotment (MM2036)

Link Materials & Management Transaction MM2036 - Vehicle Allotment Description: This form is used to allot a vehicle to an employee as per vehicle registration no.


window.

If required,

Reg. No. can

be generated in

MM2023 - Vehicle

Purchase

If required

Employee ID

& related

records can be

created in

Employee

Details

(PD2014)


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4.27 Receipt of Vehicle Bill (MM2025)

Link Materials & Management Transaction MM2025 - Receipt of Vehicle Bill Description: This form is used to receive the vehicle’s fuel/oil bill. Bills are based on vehicle

registration no.

After entering all the data, select ‘send for approval’ and click on ‘Save’ button to save the

records, after save record goes to View window. Record further goes to Vehicle Fuel/Oil Bill

Approval (MM2026).

If required,

Reg. No. can

be generated in

MM2023 - Vehicle

Purchase

If required,

Agency name

can be

generated in

MM1003 -

Fuel Agency


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4.28 Vehicle Fuel Bill Approval (MM2026)

Link Materials & Management Transaction MM2026 - Vehicle Fuel Bill Approval Description: This form is used for approval of the fuel bill after selecting it from View window and

selecting ‘new bills’ option.


‘Save’ to save the records.


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4.29 Receipt of Vehicle Servicing/Battery/Tyre/Tube Bill (MM2028)

Link Materials & Management Transaction MM2028 - Receipt of Vehicle Servicing/Battery/Tyre/Tube Bill Description: This form is used for receiving the vehicle’s Servicing/Battery/Tyre/Tube bill as

per vehicle details.

After entering all the data, select ‘send for payment’ and click on ‘Save’ button to save the

records, after save record goes to View window.

If required,

Reg. No. can

be generated in

MM2023 - Vehicle

Purchase

If required,

Agency name

can be

generated in

MM1003 -

Fuel Agency


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4.30 Vehicle Servicing Bill Approval (MM2029)

Link Materials & Management Transaction MM2029 - Vehicle Servicing Bill Approval Description: This form is used for approval of the servicing bill after selecting it from View

window and selecting ‘new bills’ option.

Save & View Records:

After entering all the data, click approval button, select ‘approved’, click on ‘confirm’ and click on ‘Save’ to save the records and can be viewed using ‘View’ window. After save record goes to View window and can be viewed after clicking on ‘View’ button in the page. User can select and further view the record after selecting it from the ‘View’ window and selecting ‘approved’ option. Please see the image for the page as it clearly mentioned all the fields & buttons.


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4.31 Entertainment Expense Bill (MM2031)

Link Materials & Management Transaction MM2031 - Entertainment Expense Bill Description: This form is used for receiving the vehicle’s Entertainment Expense bill for an

employee as per category & hotel name selected.

After entering all the data, select ‘send for approval’ and click on ‘Save’ button to save the records, after save record goes to View window. Record further goes to MM2032 - Entertainment Expense Bill Approval.

If required

Employee ID

& related

records can be

created in

Employee

Details

(PD2014)


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4.32 Entertainment Expense Bill Approval (MM2032)

Link Materials & Management Transaction MM2032 - Entertainment Expense Bill Approval Description: This form is used for approval of the Entertainment Expense bill after selecting it

from View window and selecting ‘approve’ option.

After entering all the data, click approval button, select ‘approved’, click on ‘confirm’ and click on ‘Save’ to save the records.


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4.33 Bill of Book Purchase (MM2033)

Link Materials & Management Transaction MM2033 - Bill of Book Purchase Description: This form is used for receiving the vehicle’s Bill of Book Purchase bill as per bill

details with department and supplier name selected.

After entering all the data, select ‘send for payment’ and click on ‘Save’ button to save the records, after save record goes to View window. Record further goes to Bill of Book Approval (MM2034). .

If required

Department &

related

records can be

created in

Department

(PD1014)

If required

Supplier Name can

be created in

Supplier

(MM1002)


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4.34 Bill of Book Approval (MM2034)

Link Materials & Management Transaction MM2034 - Bill of Book Approval Description: This form is used for approval of the Book Expense bill after selecting it from View

window and selecting ‘approve’ option.



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4.35 Item Request (MM2039)

Link Materials & Management Transaction MM2039 - Item Request Description: This form is used for requesting items for a section having request date and item

details.

After entering all the data, select ‘send for approval’ and click on ‘Save’ button to save the records, after save record goes to View window. Record further goes to Item Request Approval (MM2040).

If required

Section

name can be

created in

Section

(MM1005)

If required

Item & related

records can be

created in Item

service

(MM1001)


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4.36 Item Request Approval (MM2040)

Link Materials & Management Transaction MM2040 - Item Request Approval Description: This form is used for Item Request approval after record selected from View

window after selecting ‘New’ option.



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4.37 Local Purchase (MM2041)

Link Materials & Management Transaction MM2041 - Local Purchase Description: This form is used for adding the Local Purchase details as per supply order details

and item details.

After entering all the data, select ‘send for sanction order’ and click on ‘Save’ button to save the records, after save record goes to View

If required

Item & related

records can be

created in

Item service

(MM1001)

If required

Supplier Name can

be created in

Supplier

(MM1002)


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4.38 AMC Details (MM2070)

Link Materials & Management Transaction MM2070 - AMC Details Description: This form is used to add AMC details as per category, item, agency and section.

After entering all the data, click on ‘save’ button and to save the records.

If required

Item & related

records can be

created in

Item service

(MM1001)

If required,

Agency name

can be

generated in

MM1003 -

Fuel Agency


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4.39 Computer & Hardware Details (MM2030)

Link Materials & Management Transaction MM2030 - Computer & Hardware Details Description: This form is used for adding the computer & hardware related details.

After entering all the data, click on ‘Save’ button and to save the records.

If required

Item & related

records can be

created in

Item service

(MM1001)


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4.40 Computer Purchase Approval by IT (MM2090)

Link Materials & Management Transaction MM2090 - Computer Purchase Approval by IT Description: This form is used for approval for Computer Purchase by IT as per purchase

request no.

After entering all the data, click approval button, select ‘approved’, click on ‘confirm’ and click on ‘Save’ to save the records. Record further goes to Sanction Order (MM2011).

If required

Purchase

request no.

can be created

in Purchase

request

(PR2001)


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4.41 Sanction Order (MM2011)

Link Materials & Management Transaction MM2011 - Sanction Order Description: This form is used for sanctioning the amount for all orders to all Suppliers with

proper bill details.

.

After entering all the data, select ‘send for approval’ and click on ‘Save’ button to save the records, after save record goes to View window. Record further goes to Sanction Order Approval (MM2012).

If required

Supplier Name can

be created in

Supplier

(MM1002)


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4.42 Sanction Order Approval (MM2012)

Link Technical Transaction MM2012 - Sanction Order Approval Description: This form is used for Sanction Order Approval for a supplier after selecting ‘New

Order’ option and selecting record from view window..

.

After entering all the data, click approval button, select ‘approved’, click on ‘confirm’ and click on ‘Save’ to save the records. Record further goes to MM2013 - Send Sanction Order to Accounts Dept.


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4.43 Send Sanction Order to Accounts Dept (MM2013)

Link Technical Transaction MM2013 - Send Sanction Order to Accounts Dept Description: This form is used for sending records for sanction order to accounts department.

After entering all the data, click on ‘Save’ button to save the records, after save record goes to

View window.


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5 MATERIALS & MANAGEMENT STANDARD INFORMATION

5.1 Item Service (MM1001)

Link

Materials & Management Standard Information MM1001 - Item Service

Description: This form is used to create an Item as per Item type with other details like Item

Name, Description, Make, Model & Opening Stock.

After entering all data click on ‘Save’ button to save the records, after save record goes to

View window.

If required

Item type can

be created in

Item Type

(MM1004)

If required

Rate of Depre.

can be created

in MM1012 - Item Depreciation Rate


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5.2 Supplier (MM1002)

Link Materials & Management Standard Information MM1002 - Supplier

Description: This form is used to create a Supplier having Details like Name, Description, TIN,

TAN, PAN, Category etc.


window

If required

Supplier

Category can be

created in

MM1006 - Supplier

Category

If required

Standard

deduction can be

created in

MM1007 - Standard

Deduction


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5.3 Fuel Agency (MM1003)

Link

Materials & Management Standard Information MM1003 - Fuel Agency

Description: This form is used to create a Fuel Agency having short & long names, Contact

Person with designation & address related details.


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@ CMC Ltd MPHIDB 54

5.4 Item Type (MM1004)

Link

Materials & Management Standard Information MM1004 - Item Type

Description: This form is used to create the Item type with Item name.


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@ CMC Ltd MPHIDB 55

5.5 Section (MM1005)

Link

Materials & Management Standard Information MM1005 - Section

Description: This form is used to create a Section for a department with proper description.


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@ CMC Ltd MPHIDB 56

5.6 Supplier Category (MM1006)

Link

Materials & Management Standard Information MM1006 - Supplier Category

Description: This form is used to create a Supplier Category having short name & long name.


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@ CMC Ltd MPHIDB 57

5.7 Standard Deduction (MM1007)

Link

Materials & Management Standard Information MM1007 - Standard Deduction

Description: This form is used to create the Standard Deduction having Short name & Deduction

% with proper description.


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@ CMC Ltd MPHIDB 58

5.8 Telephone Connection (MM1008)

Link

Materials & Management Standard Information MM1008 - Telephone Connection

Description: This form is used to add the information regarding Telephone connection as per

Category & Company Name & if modem is provided then select option & add modem cost.


window


@ CMC Ltd MPHIDB 59

5.9 Item Depreciation Rate(MM1012)

Link

Materials & Management Standard Information MM1012 - Item Depreciation Rate

Description: This form is used to create the information regarding Item Depreciation Rate having

Rate % & Date.


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