a plan for continuous improvement
DESCRIPTION
A Plan for Continuous Improvement. Springfield Public Schools. Presented To: The Springfield Control Board December 21 st 2005. Agenda. Department Overview SPS Profile PFM Action Plan Energy Management Putnam Vocational School Update Continuous Improvement Plan. Department Overview. - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: A Plan for Continuous Improvement](https://reader036.vdocuments.net/reader036/viewer/2022062409/568149e3550346895db70cd1/html5/thumbnails/1.jpg)
A Plan for Continuous Improvement
Presented To:
The Springfield Control Board
December 21st 2005
Springfield Public Schools
![Page 2: A Plan for Continuous Improvement](https://reader036.vdocuments.net/reader036/viewer/2022062409/568149e3550346895db70cd1/html5/thumbnails/2.jpg)
2
Agenda
• Department Overview• SPS Profile• PFM Action Plan• Energy Management• Putnam Vocational School Update• Continuous Improvement Plan
![Page 3: A Plan for Continuous Improvement](https://reader036.vdocuments.net/reader036/viewer/2022062409/568149e3550346895db70cd1/html5/thumbnails/3.jpg)
3
Department Overview
• Consolidated Parks and Recreation Department, with Facilities Management Department, into one Department Parks, Buildings, and Recreation (PBR) – Jan 2005
• One Stop management for school building needs, centralized management control of all custodians, and management of grounds maintenance
• Conducted assessment of school buildings January 2005 to provide high level baseline of work required and to prioritize schools’ needs
• Submitted draft version 1.0 of the School Building Master Plan
![Page 4: A Plan for Continuous Improvement](https://reader036.vdocuments.net/reader036/viewer/2022062409/568149e3550346895db70cd1/html5/thumbnails/4.jpg)
4
Department Overview
• Assessed current situation• Profile of organizational health• Sick leave• Worker’s comp• Grievances
• Conducted informational meetings with all employees
• Set new goals and standard for all employees• Attendance program• Custodial Care Manual
• Customer Service
![Page 5: A Plan for Continuous Improvement](https://reader036.vdocuments.net/reader036/viewer/2022062409/568149e3550346895db70cd1/html5/thumbnails/5.jpg)
5
Department Overview
• Implemented Web-Based Work Order System• Schools can go on-line to post work order
requests.• Schools can track work order requests on
a daily basis• Self Service Touch Screen Kiosk
Work Order StatisticsSince January 2005
Total Requests 8,100Completed 6,500 Balance 1,600
![Page 6: A Plan for Continuous Improvement](https://reader036.vdocuments.net/reader036/viewer/2022062409/568149e3550346895db70cd1/html5/thumbnails/6.jpg)
6
Department Overview
Current Work Order Functions
•Work Order Request Management
•Weekly Encumbrances
•Clerk Productivity
•Trade / Contractor Productivity
•Invoice Authorizations
•Virtual Thrift Store
•Self Service Kiosk
•Facility Master Planning
![Page 7: A Plan for Continuous Improvement](https://reader036.vdocuments.net/reader036/viewer/2022062409/568149e3550346895db70cd1/html5/thumbnails/7.jpg)
7
Department Overview
![Page 8: A Plan for Continuous Improvement](https://reader036.vdocuments.net/reader036/viewer/2022062409/568149e3550346895db70cd1/html5/thumbnails/8.jpg)
8
SPS Past Profile
• Safety Issues• Fire Safety Code Violations• Building Code Violations
• Structural Integrity Deficiencies
• Mechanical Systems Inefficient
• Electrical Systems Outdated
![Page 9: A Plan for Continuous Improvement](https://reader036.vdocuments.net/reader036/viewer/2022062409/568149e3550346895db70cd1/html5/thumbnails/9.jpg)
9
SPS Profile
• Second largest school district in New England
• Serves 27,000 students
• 4.4M gross square footage of school buildings
• Average building age 54 years
• The national average per pupil expenditure for facility maintenance is $1,037. Springfield spends $907.
• The national average sq ft per tradesperson is 87,931. Springfield assigns 235,985 sq ft per tradesman.
![Page 10: A Plan for Continuous Improvement](https://reader036.vdocuments.net/reader036/viewer/2022062409/568149e3550346895db70cd1/html5/thumbnails/10.jpg)
10
Energy Management
• Coordinating energy management City-wide.
• Completed overview of existing systems and costs to operate city buildings
• Preparing bid specifications for energy management services. The bid will be submitted to the DOE for their approval in December ’05
• Will conduct interview for qualified companies January ’06.
• A complete audit and recommendations is anticipated September ’06
![Page 11: A Plan for Continuous Improvement](https://reader036.vdocuments.net/reader036/viewer/2022062409/568149e3550346895db70cd1/html5/thumbnails/11.jpg)
11
Current Conditions- Putnam Vocational High School
• April ‘05 - Met with MSBA on April 4th to discuss construction of a new Putnam Vocational School
• Oct ’05 – Toured current facility with the State Treasurer and MSBA management to determine next steps..
• Dec ’05 - Currently out to bid for a project management company.
• Jan ’06 - The City will review bid responses from qualified project management firms and award.
![Page 12: A Plan for Continuous Improvement](https://reader036.vdocuments.net/reader036/viewer/2022062409/568149e3550346895db70cd1/html5/thumbnails/12.jpg)
12
Continuous Improvement Plan
• Committed and completed $2M in FY ’05 and $2M FY ’06 in deferred maintenance.
• Due to extensive deferred maintenance backlog we have identified $4 million per year in general maintenance needs over the next 4 years.
• Committed $600K for FY’05 City Capital Funds• Replacement of Lincoln School Windows
• Identified $33 million dollars capital project needs