continuous improvement work plan (ciwp)

Office of Strategy, Research and Accountability 1

Continuous Improvement Work Plan (CIWP)

Overview and Instructions for School Improvement Teams


Training Objectives

School teams will be familiar with all elements of the CIWP tool and will be prepared to complete the CIWP and any required related plans by the May 4 deadline.

Schools will be able to write an effective strategic priority and action plan.

Schools will understand what steps they must take to complete the CIWP and obtain LSC and network approval.

Principals will be prepared to present the CIWP process to their LSC, PAC and other members of the school community.


Agenda

Part I: Overview Overview of the CIWP CIWP vs. SIPAAA: What’s new? What’s the same?

Part II: CIWP Process and Timeline Annual Process SY2012 Spring Timeline & Process

Part III: Developing a Continuous Improvement Work Plan Using the CIWP tool

Part IV: Related Plans

Part V: Next Steps for Schools

Part I: Overview


CIWP The Continuous Improvement Work Plan (CIWP) is the two-year school

improvement plan required of all CPS schools.

The purpose of the CIWP is to establish each school’s mission, its strategic priorities, and the steps the school will take to accomplish its goals.

The CIWP replaces the SIPAAA with a streamlined strategic planning process using goal and priority setting work schools have already completed.

Highlights Low-tech, Excel-based tool

Focuses on 3 to 5 strategic priorities

Organized around the School Effectiveness Framework and Theory of Action

Easy built-in monitoring for progress tracking and course correction


What’s new? What’s the same?

Aligned to 5 Essentials.

Retains many familiar elements from the SIPAAA (outcome goals, priorities, activities).

Continues to address ISBE and NCLB school improvement planning requirements.

Requires participation of parents and teachers, and LSC approval for non-probationary schools.

What’s the Same

Organized around School Effectiveness Framework and Theory of Action.

Designed for ILTs and Networks to integrate with the continuous improvement cycle.

Allows for project management check-points and course correction.

No longer completed in Oracle and tied directly to budget (although the two processes are coordinated).

No longer requires a comprehensive list of all school activities and expenditures.

What’s Different

Part II: CIWP Process and Timeline


Annual Process

Winter Spring

SummerFall

Spring March: Establish CIWP team;

complete School Effectiveness Framework

Early April: Set goals and priorities; develop action plan

Late April: Develop FY13 budget

May: Finalize CIWP, budget, full school day plan

Summer June: Finalize staffing June: Board approval of CIWP

and budgets, as necessary July: Start implementing

2012-2014 CIWP August: Develop PD plan

for 2012-13

Fall Discuss new data in ILT;

review CIWP and budget and amend as needed

Winter Continue tracking progress of

current CIWP through the end of the year

Planning Steps

What are our school’s strengths and weaknesses?

What are our priorities? What milestones must we meet to be successful?

How will we align our resources to our priorities?

How will we align our full day plan to our priorities and budget?

How will we strategically assign teachers based on student need and teacher expertise?

How will we support teachers in implementing our school’s priorities?

School Effectiveness Framework

Continuous Improvement Work Plan

Budget

Full School Day Plan

Staffing

Professional Development Plan



Spring 2012 Timeline

6/28Board Approval for probation

schools for CIWP & Budget

3/14Launch

CIWP tool for schools

5/4 – 5/11Schools submit

CIWP & Budget to networks; network approves CIWP &

Budget

March April May June

3/12 – 3/21School Training

on CIWP

Schools complete CIWP

Beginning 4/9 – Schools trained

on budgeting tool, complete

budget4/9Launch

budgeting tool


Approvals

CIWP Budget

LSC Review/ Approval

Related Plans

Parent Plan/ Compact

While the CIWP and budget tools are separate, the two are approved at the same time.1. Principals should ensure

alignment between the CIWP and budget.

2. LSCs and networks will review and approve the CIWP and budget concurrently.

3. Schools should complete any necessary “related plans” at the same time as the CIWP and budget to ensure compliance with district, state and federal requirements.

May 4

May 11

June

Network Review/ Approval

Board Approval

Fund Compliance

Capital Outlay

Attendance Plan

Part III: Developing a CIWP


Getting Started Go to www.cps.edu/CIWP

Download the appropriate template. There are three versions of the CIWP Template:• Elementary Schools: SchoolID000000_ESCIWP• High Schools: SchoolID000000_HSCIWP• Schools with both Elementary and High School grades:

SchoolID000000_CIWP

Rename the document. Once you download the CIWP Template, save the template using the same naming convention, substitute your school’s id for “000000.” • For example, A.N. Pritzker School should save the template as

SchoolID610229_ESCIWP.

Note: The CIWP Template is an Excel-based tool compatible with Excel version 2007 or later. If you do not have Excel 2007 or 2010, contact your school’s Technology Coordinator or call 553-EXCL (Central Office Tech Support) to have the latest version of Excel installed.

http://www.cps.k12.il.us/CIWP


CIWP TeamWhen opening the CIWP template, you will see the CIWP Team worksheet.

1. First, select your school’s name from the drop down list. This will automatically populate your scorecard data and headings on all other sheets.

2. Next, enter the member names of your CIWP Team.

3. Next to each member’s name, choose their title or relationship from the drop down list.

Tips• A CIWP team consists of 6-12 committed stakeholders that are responsible for the development of the CIWP. • Parent and teacher participation in the process is required for all schools. • As chairperson of the CIWP Team, the principal will appoint other team members from the school and community,

which can include members from the ILT and/or LSC. • While the CIWP Team should not be too large, it should include people with a variety of perspectives.

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Elementary Goal SettingThe next tab is the goal setting tab. Use this page to set SY2013 & SY2014 goals.

1. The metrics listed are from the scorecard and include data from “Academic Achievement”, “Climate and Culture,” and State Assessment (ISAT).

2. SY2011 scores will be populated. Cells with “NDA” denote metrics where data is not available.

3. Enter the SY2012 goals your school set earlier this year, followed by your goals for SY2013 and SY2014.

Tips• Visit www.cps.edu/performance to learn more about the

metrics reported on the scorecard.• ISAT scores include all students in the aggregates,

including English Language Learners.

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http://www.cps.edu/performance


High School Goal SettingThe next tab is the goal setting tab. Use this page to set SY2013 & SY2014 goals.1. The metrics listed are from the

scorecard and include data from “Academic Achievement”, “Climate and Culture,” and State Assessment (PSAE).

2. SY2011 scores will be populated. Cells with “NDA” denote metrics where data is not available.

3. Enter the SY2012 goals your school set earlier this year, followed by your goals for SY2013 and SY2014.

4. For EPAS, your growth goals will automatically be calculated based on your average score goals.

Tips• Visit www.cps.edu/performance to learn more about the

metrics reported on the scorecard.• EPAS goals are average scores for the spring tests. The

EPAS Growth scores will be automatically calculated.• PSAE and ACT scores include all students in the

aggregates, including English Language Learners.

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http://www.cps.edu/performance


School Effectiveness Framework

Example of Good Supporting EvidenceEffective Practice: High Expectations & College going Culture

Use the “SEF” tab to asses the school’s level of implementation on each research-based instructional practice from the School Effectiveness Framework.

1. The SEF is divided into seven dimensions, with each having several Effective Practices.

2. Read the practices implemented in a Typical School and an Effective School

3. Enter evidence from current performance that shows where the school is at for each Effective Practice. You may use any data, surveys, or implementation metrics.

4. Once you have typed in your evidence, rank your school from 1-4 on the level of implementation.

NOTE: for schools that completed the SEF earlier in the year, you can either repopulate this template with the results of that process, or use this time to update your school’s ratings.

WeakOur staff works hard to set high expectations for our students. With the implementation of Common Core, our standards will increase in rigor.

StrongWe strive to build a culture around college-readiness standards; however, we received a “weak” on the My Voice, My Schools survey for Ambitious Instruction. We have started the implementation of CCSS and have developed a training plan for our teachers.

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Reading Materials Survey

The Reading Materials Survey is available at www.surveymonkey.com/s/materialsurvey.

• In the “Instructional Materials” section of the SEF is a link to the Authentic Reading Materials Survey.

• In preparation for the transition to Common Core State Standards, each school should identify where additional instructional materials are needed.

• While not a comprehensive inventory of your school’s instructional materials, this survey will help you identify the additional text sets needed to implement the CCSS in SY2013.

http://www.surveymonkey.com/s/materialsurvey


Theory of ActionAfter completing the self-evaluation from the School Effectiveness Framework, many schools created a Theory of Action to guide their planning for SY2012.

The Theory of Action identifies Key Levers, which are specific activities aligned to the SEF dimensions that will impact the instructional core in order to help the school reach its student achievement goals.

A copy of the Theory of Action template can be downloaded from www.cps.edu/commoncore.

http://www.cps.edu/commoncore


Strategic PrioritiesUsing their Theory of Action, schools will complete the Strategic Priority page by developing 3 to 5 strategic priorities.

1. In the first box, enter the school’s Mission Statement.

2. Next, develop 3 to 5 strategic priorities, typing in the priority description.

3. For each priority, indicate the rationale on how it will help the school achieve its student performance goals.

Each priority description should be a full sentence that defines a distinct area of focus around which an action plan will be developed. See an example to the left.

Priority Example

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WeakImplement RTI

StrongProvide reading and mathematics intervention to students flagged on beginning of year screeners and monitor progress

Aligning District & School Priorities


District Priorities School PrioritiesYour school’s priorities should reflect the district priorities.

Some guiding questions: How are we ensuring curricular

alignment to standards?

How are we organizing our time to meet student learning and teacher collaboration needs?

How are we measuring our effectiveness in supporting the continuous improvement of instructional practice?


Action PlanFor each strategic priority, develop an Action Plan. 1. The Strategic Priority and Rationale

description will populate automatically for reference.

2. Enter milestones that will lead to the full implementation of the priority. Milestones should be specific, measurable, attainable, realistic and time-bound (SMART). See an example to the left.

3. For each milestone, identify the category, students served, responsible party, and timeline.

4. Leave the monitoring section blank for now. Use this section to track the school’s progress during the upcoming school year.

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Milestone Example

WeakPurchase new reading/language arts texts.

StrongIn each classroom, conduct an audit of existing texts aligned to Common Core State Standards and invest in supplemental nonfiction texts

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Summary Page

After the CIWP is complete, the Summary Page will be populated. The Summary Page is a quick guide the principal can use to summarize the CIWP to stakeholders, such as LSC members and parents.

The Summary Page is a snap-shot that includes the school’s mission, strategic priorities, and a chart of the school’s student performance goals.


Approval Cover Page

When the CIWP and Budget are complete, the LSC and PAC (if applicable) should be presented with both, and should have the opportunity to provide feedback.

1. The principal should check off that all of the required components are completed and included in the plan.

2. For schools that are not on probation, LSC approval is required.

3. For schools on probation and/or in NCLB school improvement status, approval of the network’s Chief of Schools is required.• Parent and teacher participation in

the planning process is a requirement for all schools.

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Monitoring

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Tips• ILTs should monitor the CIWP regularly to ensure priorities are on-track for completion. • Networks may establish a periodic check-in process with schools.

Throughout the year, ILT’s should use the Monitoring section built into each priority’s Action Plan to track the school’s progress and update the CIWP. 1. The “Status” column contains a

drop down to update whether the milestone is completed, postponed, cancelled, on-track, behind, or critically behind.

2. For milestones that are postponed, behind, or critically behind, the ILT will document any next steps that will be taken. New milestones can also be added. Note: Mark milestones as “Cancelled” instead of deleting them.

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Part IV: Related Plans

Related Plans

Related Plan Who is required to complete?

Parent Plan/Compact Title I schools only

Fund Compliance Schools receiving Title I and/or SGSA funds

Capital Outlay Title I schools making any furniture or equipment purchases of $500 or more

Attendance Plan Schools with a 2010-2011 attendance rate less than 95%


The CIWP serves as the school’s strategic planning process, and was designed to be as streamlined as possible. To ensure all compliance requirements are met, some schools will have other plans to complete. The table below outlines the additional plans and which schools should complete them.

All related plans are grouped together on a separate MS Excel workbook. This workbook can be downloaded from www.cps.edu/ciwp.

http://www.cps.edu/ciwp


Parent Plan/Compact

All Title I Schools are required to complete the Parent Plan and Parent Compact.

1. First, select your school from the drop down list. Your School ID, Network, ISBE ID, and Oracle ID will automatically populate.

2. Read each statement and use the open cells to describe how each component will be accomplished at your school.

The Parent Plan worksheet includes the Parent Compact information and the Parental Involvement Policy. After completion, it should be reviewed and approved by your Parent Advisory Council (PAC).

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Fund Compliance

Schools receiving Title I and/or SGSA funds complete the Fund Compliance.

1. Select your school’s name from the drop down list. Your School ID, Network, ISBE ID, and Oracle ID will automatically populate.

2. Under “Fund Compliance and Assurances,” check the box next to the type of funded program in which your school participates (SGSA, Title I Schoolwide, Title I Targeted Assistance).

3. Complete all sections that apply to your school’s funding program(s).

Tips

Title I schools should only fill out the Schoolwide or the Targeted Assistance section, but not both.

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Capital Outlay

The Capital Outlay is also only for Title I schools that are using NCLB or SGSA funds to purchase equipment or furniture with a unit cost of $500 or greater.1. Select your school’s name from the

drop down list. Your School ID, Network, ISBE ID, and Oracle ID will automatically populate.

2. List any furniture or equipment purchases of $500 or more. Include Description, Use, Location, Funding Source, Program #, Account #, Unit Cost, and Quantity

3. The total cost will calculate automatically.

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Attendance Plan

The Attendance Plan is only required for schools with an attendance rate less than 95%.

1. Select School from drop down list, your School ID and Network will automatically populate.

2. In the space provided, read each statement and list the actions the school will complete in the areas of Communication, Prevention, and Intervention.

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Part V: Next Steps


Next Steps for Schools

Next Steps for Schools:

Establish a CIWP team.

Download CIWP tool and related plans from www.cps.edu/ciwp.

Complete Goal Setting and School Effectiveness Framework.

Develop strategic priorities aligned to the school’s Theory of Action.

Complete Action Plan for each strategic priority.

Download and complete related plans, as applicable.

Complete budget, ensuring full funding of CIWP action items.

Present CIWP and budget to parents and teachers, including LSC and PAC.

Send completed CIWP and budget signature page to Chief of Schools by May 4, 2012.



Presenting to the LSC

CPS will provide a PowerPoint presentation that you can deliver to parents at your school, including the LSC and PAC.

Download the presentation at www.cps.edu/ciwp.



For Additional Support

For assistance in developing your CIWP, contact your network office. Each network office has established a lead to support schools in the development of the CIWP.

For technical problems with the CIWP tool, contact the Office of Strategy, Research and Accountability at 773-553-5603 or [email protected].

To provide comments and feedback, please visit http://www.surveymonkey.com/s/CIWP

mailto:[email protected]

http://www.surveymonkey.com/s/CIWP

http://www.surveymonkey.com/s/CIWP

continuous improvement work plan (ciwp)

Documents

ciwp process

board approval of ciwp

nclb school improvement

school activities

ciwp toolpart iv

ilt review ciwp

work schools

school community