A Project funded byMHRD under NationalMission on Educationthrough ICT (NMEICT)

When Prof. Kavi Arya and Prof. Krithi Ramamrithamfrom Department of Computer Science and Engineering, IIT Bombay, taught the Embedded systems course through the Distance Education Program, it was difficultto get the concepts across because the students did not have a Robotics lab.

Who is an engineer? Someone who solves societal problems with the help of technology!

ME

Date:ToPrincipal Investigatore-Yantra projectIIT BombaySubject: Expressing intent to participate in e-Yantra Lab Setup Initiative (eLSI)Dear Sir/Madam,We understand that the MHRD funded e-Yantra project is facilitating setting upof Robotics labs at engineering colleges with the goal of spreading Embeddedsystems and Robotics education.In order to achieve the desired impact, e-Yantra would provide necessarysupport in the following manner:1. Conducting workshops for a team of 4 teachers identified by us2. Training the team of teachers through hands-on experiments in a projectmode through the regional e-Yantra Robotics Teacher Competition3. Providing support and advice to set up a Robotics lab such that by thetime the teachers are trained, a Robotics lab is set up at our collegeOn our part, we express our intent to participate in this nation-building effort bycommitting the following resources:1. Team of teachers:

Team leader: ------------------------------------------------e-mail id of Team-leader -------------------------------Team members: ---------------------------------------------------------------------------------------------

2. Funds to set-up a Robotics lab: ------------------------ (Rs. 5L)Inauguration of lab set-up: ----------------------(specify date within 6 months)3. Creating a Robotics club for students to experiment with the robotsSincerely,Stamp: Name:Designation:Phone:e-mail:

Modalities for conducting workshops at a Nodal Center

A team of three project engineers from e-Yantra is sent to the Nodal Center (NC) for conductingworkshops for teacher teams from colleges from engineering colleges in the region who areparticipating in the e-Yantra lab setup initiative. Following are the responsibilities of the NC:

1. Arranging for Transportation (Innova or any other big vehicle to carry 20 Robots and the e-Yantra team) from and to airport/train station.2. Arranging for accommodation for the e-Yantra team for the period of their stay for conductingthe workshop/s.3. NC shall bear the costs of food during the workshop for the e-Yantra team that conducts theworkshop.

Participants of the workshop:Ideally participants should be from CSE/IS/IT/ECE/MECH departments who have basic knowledgeof embedded systems/micro controllers/c-language.

Maximum 40 participants can attend a workshop.

Equipment required:OS: windows XP and above with 32bitProcessor: Pentium 4 and aboveRAM: 1GB and aboveUSB Port required for programmingadditional socket of Power plugImportant: Computer should be free from viruses and with good anti virusinstalled.Computer with Administrator log-inWe need 15 laptops/desktops.Projector & mike.

Please ensure that there is enough space around each computer for up to 4 participants to work ina team. Stationery (folder, notepad, pen) for the participants should be provided by the NC.

Other modalities:e-Yantra project engineers will bring registration forms and feedback forms.

Certificate format will be given to the NC for printing and distributing to the participants at the endof the workshop.

All announcements and promotional material created by the NC have to be sent to e-Yantra forprior approval before publishing.

e-Yantra lab set-up initiative – Model and Modalitiese-Yantra has initiated the e-Yantra lab setup initiative – Pilot phase, for theMumbai region, where 16 colleges are participating. In the next phase, e-Yantraproposes to select 5 colleges/institutions as Nodal Centers to take the lab setupinitiative to 100 colleges at other regions in India.1. Selection Criteria for a Nodal CenterA Nodal Center (NC) is a college/institution that coordinates all the activities(explained in the sections below and in the MoU to be signed by the NC) for thee-Yantra lab setup initiative.Selection of Nodal Centers1. Infrastructure requirement:Should have a lab facility, which can accommodate 30-40 participants for the 2-day workshop. (Refer: Modalities-for-conducting-workshops-at-NC.doc –Attached as Annexure A)2. Personnel requirement:Need a dynamic coordinator who is well connected with other colleges in theregion. The college should play the role of a leader in setting up the lab andassign a team to the coordinating faculty for smooth organization of events.(A complete list of responsibilities of a NC is provided in the MoU to be signed bythe college/institute identified as a NC – Refer to Annexure B)2. Steps in the process1. Identify Nodal Centers (NCs).2. With the help of the NCs, identify 30-40 engineering colleges in each regionand send them an invite along with the “intent letter”. (Refer to document in

Annexure C)3. Colleges are asked to submit: (i) a signed copy of the letter of intent toconfirm their participation in the e-Yantra lab setup initiative, and (ii) tonominate a team of 4 teachers – with one member identified as team leader.4. NC calls a meeting of Principals of engineering colleges who have alreadysigned the letter of intent and allocated 5 L towards setting up a Robotics labin their colleges.5. Team from e-Yantra addresses the meeting, explains the 3-prongedapproach, and provides a bill of material for starting the PO process.6. NC initiates first dialogue with vendors for equipping the Robotics labs at thecolleges.7. All participating colleges place orders for Robots and accessories for settingup a basic Robotics lab as recommended by NC.8. NC coordinates with the participating colleges and picks dates for 2-dayworkshops.9. NC also distributes legal documents from e-Yantra to colleges and teammembers. (Refer to Annexure D that contains: (i) No Objection Certificate

(NOC) to be signed by the participating colleges, (ii) Agreement to be signedby the team leader, and (iii) Non-Disclosure Agreement (NDA) to be signedby all the team members.)10. Team from e-Yantra visits the NC and delivers the 2-day workshop – Given20 college teams with 80 teachers, two workshops will be conducted back-to-back, each having 40 participants from 10 teams.11. e-Yantra team collects signed, stamped documents during the workshop.12. e-Yantra launches e-Yantra Robotics teacher competition – NC serves ascontact point for any issues with hardware and logistics during thecompetition for all the colleges in the region.13. NC hosts e-Yantra Robotics teacher competition finals where all the teacherteams and e-Yantra evaluation team congregate at the NC.14. e-Yantra judging team visits the NC and judges the competition.15. At the valedictory function labs at all the participating colleges from theregion are inaugurated simultaneously.3. Model for meetings and Modalities for handling expenses

1. Principals’ Meeting at NCThis is the first meeting at the NC that serves two purposes:(1) First half of the day is used for interactions between e-Yantra teamand the NC team to understand the modalities of the engagement andto clarify any issues in launching the lab setup initiative.(2) Second half of the day starts with the launch of the Nodal Center.e-Yantra team then addresses the assembly of Principals of all theprospective colleges in the region and motivates the need for Roboticslab setup in the colleges.Travel and stay for e-Yantra team is funded by the project. Allincidental expenses for conducting the meeting are borne by the NC.2. Workshops for teacher teams at NCA maximum of 20 colleges each with a team of 4 teachers participate inthe e-Yantra lab setup initiative through each NC. Each two-day workshopcan accommodate 40 participants. Hence two 2-day workshops are heldat each NC (for a total of 4 days).A team of 3 project engineers travel to each NC and conduct theworkshops. Travel and stay expenses for the e-Yantra team is funded bythe project. Team’s food and other incidental expenses for the workshopare borne by the NC.To cover the costs of food (lunch, tea, snacks) and other incidentalexpenses such as stationery for the participants, NC shall charge anominal fee of Rs. 500/- per participant (Rs. 2000/- per college).(We assume that all colleges are in close proximity to the NC; if teamstravel from locations which would require them to stay – these expensesare bourne by their respective colleges)

3. Hosting e-Yantra Robotics teacher competition – <region name>FinalsHosting the finals involves inviting all the teams to the NC, organizing avenue, hospitality for the teams and judges – this may be a two-day event.At the end of the competition, labs at the colleges are inauguratedsimutaneously.For handling the expenses, same model as followed for organizing the 2-day workshop is recommended. (To cover the costs of food (lunch, tea,snacks) and other incidental expenses such as stationery for theparticipants, NC shall charge a nominal fee of Rs. 500/- per participant).A panel of judges is selected by e-Yantra. Travel and stay for the judges ishandled by e-Yantra. However, local hospitality during the competition isthe responsibility of the NC.If teams travel from locations which would require them to stay – theseexpenses are bourne by their respective colleges.

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MEMORANDUM OF UNDERSTANDING (MOU)

BETWEEN

______________________________________________

AND

INDIAN INSTITUTE OF TECHNOLOGY BOMBAY

This MOU is made on ____________ by and between ________________ having a

registered office at _____________ hereinafter referred to as Nodal Center (NC), of the

FIRST PART,

AND

Indian Institute of Technology Bombay an Institute of National importance set up by a

special Act of the Parliament of India involved in research and teaching in all areas of

science and engineering, situated at Powai, Mumbai 400076 hereinafter referred to as

“IITB”, which expression, unless repugnant to the context shall mean and include its

successors and assigns, of the SECOND PART.

PREAMBLE

e-Yantra is a project (Project) funded by Ministry of Human Resources Development

(MHRD) with a mission to spread education in the area of Embedded systems and Robotics

in the country. This includes teaching, conducting workshops, competitions, knowledge

dissemination through open source courseware, andfacilitating setting up of robotics

laboratories in colleges.

e-Yantra proposes to facilitate setting up of embedded systems and robotics laboratories in

engineering colleges through a process of capacity building of the teachers and creating an

enabling infrastructure to meet this objective. In order to reach out to a large number of

engineering colleges, it is proposed to set up Nodal Centers at different regions of the

country. A Nodal Center (NC) is a college/institution that coordinates all the activities for

the e-Yantra laboratory setup initiative hereinafter referred to as “Initiative”.

Each NC shall serve as a contact center for about twenty (20) engineering colleges from that

region.

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A college/institution desirous of participating or being appointed as a NC in the e-Yantra

project at IITB shall abide by the broad terms and conditions as stated hereunder.

1. SCOPE OF THE MOU

The scope of this MOU will be to participate as a NC in the MHRD sponsored e-Yantra

project undertaken by IITB.

2. Process of formation of NC and launching the initiative in colleges is explained in the

document Model and Modalities for NCs annexed hereto as Annexure A.

3. ACTIVITIES AND RESPONSIBILITIES OF NC

a. The NC shall help e-Yantra to identify engineering colleges in the region willing to

participate in the Project.

b. The NC shall be responsible for coordinating the activities with the engineering

colleges as appropriate towards realizing the goals of the initiative.

c. The NC shall send invitation letter to the principals of the identified colleges to attend

an initiation meeting with the e-Yantra team at IITB.

d. The NC shall send the “Letter of Intent” to identified colleges desirous of participating

in the Project. The “Letter of Intent” is a document from e-Yantra team to ensure the

participation of the said colleges in the initiative, by committing resources to the

initiative, and by nominating a team of four (4) teachers. One (1) of the teachers from

the team of four (4) teachers will be appointed as the team leader.

e. The NC will arrange to collect the duly signed “Letter of intent” from the said colleges

(Participating Colleges) and arrange to send the same to e-Yantra team at IIT Bombay.

f. NC shall facilitate the procurement of equipment for the robotics laboratory in the

Participating colleges by identifying vendors for such equipment.

g. NC shall in consensus with the Participating Colleges, identify dates for workshop/s

for the teacher teams from the Participating Colleges. Each workshop shall be of two

(2) days duration.

h. NC shall be responsible to make available various agreement documents to the

Participating Colleges and the members of the teacher teams as provided by e-Yantra.

NC will also arrange to collect such agreements executed by the Participating Colleges

and the teacher teams and send the same to e-Yantra team at IIT Bombay.

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i. NC shall host the finals of the e-Yantra Robotics teacher competition. All necessary

steps towards organizing this event, including logistics such as venue, hardware

troubleshooting shall be the responsibility of the NC.

4. ACTIVITIES AND RESPONSIBILITIES OF e-YANTRA Team

a. e-Yantra team reserves the rights to select Nodal Centers (NC).

b. e-Yantra team shall work with the NC to identify potential engineering colleges in that

region to participate in the initiative.

c. e-Yantra team shall provide a template “Letter of Intent” to NC to be given to the

Participating College principals for their participation in the initiative, through

committing resources to the initiative and nominating a team of four (4) teachers

d. e-Yantra team shall participate in the meeting organized by the NC and address

representatives from the Participating Colleges regarding the initiative.

e. e-Yantra will provide information as appropriate on the resources required for the

initiative.

f. e-Yantra team shall conduct workshops for the teams from the Participating Colleges.

Each workshop will be of two (2) days duration with a maximum of forty(40)

participants per workshop.

g. e-Yantra team will be responsible for the launch and conduct of the e-Yantra Robotics

teacher competition.

h. e-Yantra team shall judge the competition and award certificates/prizes to teams as

specified in the rule book for the competition. e-Yantra team’s decision shall be final

and binding in matters concerning participation under this MoU and selection of

winners.

5. CONFIDENTIALITY

All data, and information, included in the workshop content and competition themes, which

is disclosed or furnished by e-Yantra team to NC hereunder shall be the sole and absolute

property of IITB and will be used only as provided under this MOU. Unless otherwise

expressly agreed, NO material, data or information is to be copied without permission of

IITB and the contents thereof must not be imparted for any unauthorized purpose and/or

usage. This confidentiality clause will be applicable on the NC and it has to abide by it even

after the expiry of this MOU, failing which IITB may decide to take any such action against

the NC as it may deem fit. Such action may include but is not limited to discontinuation /

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removal / cancellation of all collaboration with the NC from any such time as IITB deems

fit.

6. INTELLECTUAL PROPERTY

All contents including the documents from e-Yantra team to be sent to the Participating

Colleges by the NC, documents specifying the model and modalities of this initiative, and

all contents pertaining to the e-Yantra Robotics teacher competition are the sole property of

IIT Bombay. Logos of e-Yantra and IIT Bombay shall not be used for/in any promotional

event by the NC. Any use of the e-Yantra name in any manner needs prior written approval

from e-Yantra team. The NC shall immediately stop all usage and all related rights shall

stand revoked from any such date on which this agreement expires or is terminated as under

clause 8.

7. TERM

This MOU shall be initially valid for a period of three (3) years commencing from the date

of the MOU, unless terminated in writing by any of the Parties by serving on the other party

a thirty (30) days notice thereof. This notice shall be delivered at the registered address of

either party and such delivery shall be considered as service of the notice. The term may be

extended for further period(s) by mutual consent in writing by the Parties.

8. TERMINATION

Notwithstanding anything stated hereinabove, IITB has the right to terminate this MOU

with the NC immediately due to non-performance / breach / intended breach or any other

reason that it may deem fit.

9. CO-ORDINATION

A co-ordination team comprising members of e-Yantra, IITB (Principal Investigator of

Project or his nominee/s) and NC (college principal or his nominee/s) shall oversee and

coordinate all the activities of the initiative. All communications between IITB and NC

involving financial, administrative and other matters related to the initiative shall be

exchanged between the following in writing. For correspondence the following address and

email will be used.

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IIT-B NC

Principal Investigator

e-Yantra Project

ERTS Lab, First floor, KReSIT IIT Bombay,

Powai, Mumbai – 400 076

(022)-2576 4958

E-mail: support@e-yantra.org.....

12. FORCE MAJEURE

Neither party shall be held responsible for non-fulfillment of their respective obligations

under this MOU due to the exigency of one (1) or more of the force majeure events such as

but not limited to acts of God, War, Flood, Earthquakes, Strikes not confined to the

premises of the party, Lockouts beyond the control of the party claiming force majeure,

Epidemics, Riots, Civil Commotions etc. provided on the occurrence and cessation of any

such event the party affected thereby shall give a notice in writing to the other party within

one month of such occurrence or cessation. If the force majeure conditions continue beyond

six (6) months, the parties shall jointly decide about the future course of action.

13. AMENDMENT

Any addition, deletion and / or alteration to this MOU may be effected with a written

agreement by both Parties to this MOU by mutual consent concerning the amendments. A

document containing the additions, deletions and / or alterations, signed by both Parties

hereto, shall form an annexure to and be deemed to be a part of this MOU.

14. RESOLUTION OF DISPUTES

a. In case of any question, dispute or differences arising out of or in connection with this

MOU or breach, termination or validity thereof, such question, dispute or difference

will be resolved by mutual discussions at the first instance. Unresolved disputes, if

any, shall be subject to resolution by the good offices of the higher authorities of the

two (2) institutions. If the dispute cannot be resolved by the said manner, the matter

shall be referred to Director IITB as the sole arbitrator for arbitration. The language of

the proceedings shall be English and the venue of arbitration shall be Mumbai.

b. This MOU shall be governed by the Laws of India and the Parties hereto shall submit

to the exclusive jurisdiction of Courts of Mumbai.

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IN WITNESS WHEREOF, the Parties hereto have set and subscribed their respective hands

and seal on the day, month and year herein above mentioned.

FOR AND ON BEHALF OF FOR AND ON BEHALF OF

IITB _________________________

IN THE PRESENCE OF IN THE PRESENCE OF

WITNESS WITNESS

Sr No. Equipment Quantity Original Unit Price Discounted Unit Price Amount Total Discount

1 FireBird V 2560 5 27000 17999 89995 45005

2 Spark V Robot 10 4999 4499 44990 5000

3 Fire Bird V P89V51RD2 adapter card ( Free accesory) 5 3937.5 0 0 19687.5

4 Fire Bird V LPC2148 adapter card 5 3937.5 3299 16495 3192.5

5 Zigbee Modules 100m range 10 1950.75 1499 14990 4517.5

6 Zigbee Modules Adapter 5 2812.5 2099 10495 3567.5

7 AVRISP mkII USB Programmer 5 4198 3699 18495 2495

8 Two Axis Camera pod with Wireless Camera 3 6930 6930 20790 0

9 USB TV Tuner for Interfacing wireless camera with Laptop 3 4725 1400 4200 9975

10 *Kinect (Xbox) Sensors 1 13990 13990 13990 0

11 * Android devices (e.g. Samsung Galaxy "Y" or Akash tablet) 2 10000 10000 20000 0

12 Raspberry-Pi 2 3700 3300 6600 800

13 Metal-gear Servo Motors 10 1,138 950 9500 1880

14 Sharp GP2D120C infrared range sensor (4cm to 30cm) 10 1664 792 7920 8720

15 Sharp GP2Y0A21YK0F infrared range sensor (10cm to 80cm) 20 1664 749 14980 18300

16 Sharp GP2Y0A02YK infrared range sensor (20cm to 150cm) 5 1872 949 4745 4615

17 Sharp GP2Y0A710K0F infrared range sensor (100cm to 500cm) 5 2499 2,499 12495 0

18 Maxbotix ultrasonic range sensor 5 1860 1860 9300 0

19 L3G4200 3 axis digital gyroscope 2 1679 1,499 2998 360

20 LSM303 3 axis digital accelerometer and 3 axis magnetometer 2 1559 1,299 2598 520

21 GPS receiver 2 2699 1,399 2798 2600

22 Gyroscope, accelerometer and GPS interfacing module for the robot 2 600 600 1200 0

23 Servo Motor Based Gripper kit for the Fire Bird V robot 2 2600 2,600 5200 0

24 Shipping charges (by Air) 14000 14,000 14000

Total 348774

Other Optional Requirement

e-Yantra Lab Setup costs (Robots and accessories)

24 *Laptop/System 5 30000 30000 150000 0

25 Firebird V 8051 robot 5 27000 17999 89995 45005

26 Fire Bird V LPC2148 robot 5 27000 17999 89995 45005

31 Fire Bird V Hexapod robot with IR remote control 1 72224 49999 49999 22225

34 Dexter ER2 robotic arm 1 25920 21999 21999 3921

Total 401,988 247,391

* Items not available with Robotics equipment vendor