a quick guide for entering results in tracdat.. login = your ecu id; password =
TRANSCRIPT
SACS Reports 2010-11
A quick guide for entering results in TracDat.
https://ecu.tracdat.com/tracdat/ Login = your ECU ID; Password = your ECU
password
TracDat is SLOW – have a good dose of patience as you begin to report.
Contact the Assessment Office if you need assistance or Kristen Springer Dreyfus in IPAR.
TracDat Reminders
Save often. Write your Results and Action Steps in a
Word document and copy/paste them into TracDat.
Have a list of courses ready to check under Related Courses for Curriculum Mapping◦ This applies mostly to academic programs.
Be prepared to link your Outcomes to ECU Goals under the Related Goals Tab◦ This applies to all areas.
A few reminders…
Enter your login credentialsLogin = your ECU ID; Password = your ECU password
At the “Selected Unit” dropdown menu select the program unit
Select the Results Tab
Click “Add Result” Button
Under the Results tab, Find the Outcome to report on and click on Select.
Select the appropriate Assessment Method. If there are more than one you must report on each active one.
Enter your Results.
Keep this simple, but clear… Include data and reference supporting documents…
Results should focus on the student learning outcomes, not the process.
Include data, #s, and link to documents like sample products and rubrics used for evaluation.
Course grades can NOT be used as evidence of student learning outcomes.◦ If course grades are referenced in TracDat we will be
found out of compliance with SACS. If they were used in past reports, please go back and fix these reports.
A few tips for your Results
Enter Reporting Year, Action Status, and the Date.
Results Type has changed to Reporting Year
Reporting Year replaces Results Type.
In 2009-10, Academic Programs, selected a Results Type. It has now been replaced with a Reporting Year
which will mark the period of the Outcome rather than evaluate the product for the Outcome.
Once Results are complete – SAVE!
Next, click on Add an Action Plan.
Click here to Add an Action Step.
Add Action Step statement and Date here, then SAVE!
Action Steps are what you DID based on the Results
data in your report.
Word the Action Steps in past tense to provide evidence that your program acted upon the
Results data.
Upload any supporting documents into Related Documents. Agendas, flyers, meeting minutes, reports, rubrics, etc.
Click here to upload your document(s).
Related Documents provide evidence for your Results
and Action Steps.
Getting in the habit of collecting and referencing these supporting documents is a culture shift, but most of the required
documents are already in existence and simply need to be connected to the assessment reports.
The COE Assessment Office (COE OA) has added a folder to each program’s Related Documents to house files for the particular academic year.
We suggested that each program create a folder for each academic year in which they load their Related Documents. ◦ Then files from previous years can be referenced
within TracDat.
Adding Related Documents
For Academic Programs and others, as applicable
Curriculum map the Outcome results to your program using the Related Courses tab.
This will allow you to report on Course Objectives more easily in the future.
Curriculum Mapping
Click on the blue Plan tab. Click on the grey Related Courses tab and
select the appropriate Outcome. To curriculum map the Outcome, check
each course within the program that has a course-embedded activity or product.
SAVE when finished.
To Map Courses to Outcomes
Add Related Courses and SAVE.
SAVE
Course Lists must be updated each Fall semester.◦ We commonly call these the course planners or
grids.
As Academic Programs report their results in TracDat, please submit an updated Course Listing for TracDat to the COE Assessment Office, [email protected].
Course Lists
For Academic Programs and other areas, as applicable.
Related Goals for the COE include NCATE Unit Standards.
If your Outcome is ALSO related to an NCATE Unit Standard, please link the Outcome and Related Goal.
Related Goals
In this example, the MIDG Global outcome is linked to the ECU Global Objective and…
To NCATE Unit Standard 4 for Diversity.
Mapping to Related Goals for NCATE will allow us to report on NCATE Unit Standards across COE programs, facilitating future reporting.
Take a few moments to review the content of the report. It will be pulled by IPAR and sent to the appropriate SACS Working Group for review and feedback.
Once complete, please send a confirmation email to [email protected]. Any constructive feedback is also welcomed.
THANK YOU!!
Your 2010-11 Results are Complete.