TRACDAT REPORTING MANUAL2014-2015 CO-CURRICULAR

COMMUNITY ENGAGEMENT

CO-CURRICULAR COMMUNITY ENGAGEMENT

REPORTING

+Contents02 DESCRIPTION What am I reporting?

03 PURPOSE Why do we do this? Why is my role important? 04 tutorial04 Access the Survey05 Entering Data 05 Name of Unit 06 Event Description 06 Location of Activity 07 Type of Engagement 08 Contact Hours 08 Dollar Amount Collected 09 Issue Area 10 Interfaith Designation 11 Learning Outcomes12 Review & Submit

13 examples + FAQ’S

+description

The Division of Student Affairs, the Center for Community-Based Learning, and the Office of Institutional Research and Assessment have partnered to develop a tool to collect information about community-based, co-curricular student engagement.

> Community-based activities benefit both the UNF community and the Jacksonville community, typically called a mutually beneficial relationship. These activities can happen on or off campus.

> Information about community-based activities is gathered using a self-reporting, online form accessed through a unique hyperlink.

> Upon submission, the data is organized by the Center for Community-Based Learning to report out the community-based activities within each Student Affairs Unit (or Office) and in the Division of Student Affairs at large.

What am I reporting?

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+purpose

We are collecting information about community-based co-curricular engagement to assess the nature of community-based activities across all Units in Student Affairs. Effectively using this tool will help UNF:

Why do we do this?

Why is my role important?Given this collection of information is self-reported, it is important that information recorded is accurate to ensure validity in the data.

> Continue to build a culture of assessment to in-turn enhance student learning> Track meaningful community-based co-curricular activities for reporting (President’s Community Service Honor Roll, President’s Interfaith and Community Service Campus Challenge, and Carnegie Reclassification)

> The audience of this manual ranges from student leaders to professional staff. Throughout, there are definitions and sometimes, seemingly intuitive information included in this manual for the purposes of user accuracy and clarity.

Community Engagement: the collaboration between institutions

of higher education and their larger communities (local, regional/state, national, global) for the mutually beneficial exchange of knowledge and resources in a context of partnership and reciprocity.

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Detailed in this portion of the TracDat tutorial are key elements to one’s successful completion of the survey.

TUTORIAL

access the survey

The tutorial is not all encompassing. The survey data is most useful when all fields are completed, whereas only the fields which require explanation are found here.

Reporting accuracy is important. Please complete all fields to the best of your ability, keeping in mind that reporting accuracy is of great significance.

Review examples and definitions. Throughout you will find project examples for some issue areas and other clarifying definitions. These are where some of the most common mix-ups occur.

If you are unsure, ask!

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Considering the diversity of projects, events, and activities being reported in this survey, it is difficult to make every field applicable to each group. Rather than completing the survey with information you are unsure is accurate, please ask the appropriate colleagues or other staff to ensure the validity of your reporting.

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ACCESSTHE

SURVEY

https://unf.tracdat.com:443/tracdat/questionnaire?y=hVM7S2bwzd9NuO12radX

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Survey Link

ENTERINGDATA

Name of Unit

The “Name of Unit” field is automatically populated by all units in the Division of Student Affairs at UNF.

If you are reporting an event which is a collaboration between more than one unit, please choose one of the units in this field and in the “Event Description” field to follow, list out the other units involved.

If you selected “Fraternity and Sorority Life” as the unit you are reporting for, it is very important to then designate the name of your Greek organization.

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TUTORIAL

ENTERING DATA

Location of Activity

The “Event Description” should encompass a detailed lens into your activity/event. Suggested content might include:

Campus SiteAn activity/event which occurs on UNF’s physical campus.

Community SiteAn activity/event which occurs in the community beyond UNF’s physical campus.

Both - Campus & Community SiteAn activity/event which occurs both on UNF’s physical campus and in the community beyond UNF’s physical campus.

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e.g. Volunteering to package meals at Fletcher High School, assisting Stop Hunger Now’ s efforts to end global hunger.

Event Description

Who was involved? Include a description of UNF students, community members, or other stakeholders.What happened? Describe the event itself as well as what you did at the event.Why is this important? A description of the activity/event significance to your organization/group.

e.g. Fundraising for the Dance Marathon UNF event to benefit the Children’s Miracle Network.

e.g. Raising awareness on-campus for an event that occurs in the community.

ENTERINGDATA

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Type of EngagementThe “Type of Engagement” describes the primary activity by category, distinguishing between some commonly confused community-oriented efforts.

OutreachActivities that increase awareness or knowledge of particular community issues.

VolunteeringActivities involving uncompensated or unpaid time dedicated to a group or movement with a mission of affecting positive social change. This is mutually beneficial to the volunteer and the organization.

PhilanthropyActivities which raise money, fundraise, or collect goods for a social issue or cause. Many Philanthropy activities may involve a Volunteering or Outreach component.

ImmersionActivities which embed students in short-term experiences for educational, cultural, or community development purposes (generally over a weekend, several weeks, or a semester)

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ENTERINGDATA

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ENTERINGDATA

TUTORIAL

ENTERING DATA

Dollar Amount CollectedIf money is raised through an activity, this total number will help capture the scope of the project and its potential impact.

Many events where dollars are collected happen over a period of time. In this section, please include the total dollar amount for the time period of this report and specify in the “Event Description” box the nature of a recurring event.

Contact Hours“Contact Hours” equals the total amount of time dedicated towards an activity by all student participants combined.

This total can be calculated by multiplying the number of participants by the average number of hours one participant dedicated toward the activity. If UNF employees participated in an event, do NOT include them in this number.

Event in brief: Students volunteered at Dignity UWear for a four hour shift of sorting clothing.

Number of student participants: 30

Total contact hours:120 Hours

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Issue AreaThe “Issue Area” tab designates categories that describe the “Type(s) of Engagement”.

It is important to make an educated decision when categorizing your activity’s issue area(s). Consider using these questions to guide your designation:

What is mission of the organization or group we are serving?

What is the primary purpose of our activity?

What social issue will our activity impact?

It may seem appropriate to choose the “Issue Area” based on the population being served. Alternatively, we recommend you choose the “Issue Area” based on purpose and the specific field of impact. See the Examples section for clarification.

Please try not to choose the “Other” category. Although this may be one’s only option in very rare cases, the primary “Issue Area” of your activity should be listed as an option.

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> Required: Primary Issue>> Optional: Secondary Issue

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entering data

Interfaith DesignationIf the community engagement activity has an interfaith component, please designate that here.

Community service has an “interfaith component” when volunteers enter into respectful dialogue about their various religious (Christian, Muslim, Jewish, etc.) and non-religious (atheist, agnostic, humanist, etc.) identities and identify the values that led them to do such service.

As a result of this dialogue, participants grow in their understanding of different religious and non-religious identities, deepen their respect for these differences, and strengthen their relationships as a result their differences and common values.

e.g. A group of students volunteer at Clara White Mission, a local homeless shelter and resource center. Before, during, and/or after serving, they enter into respectful dialogue about their different religious/non-religious identities and the values they share that brought them together in service. As a result, members of the group gain a deeper understanding of their differences in terms of religious/non-religious identity, grow in their respect for these differences, and develop a stronger relationship with the people they served with.

ENTERINGDATA

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Learning OutcomesBy designating a learning statement that most accurately represents the “average” students’ learning, we are able to better understand the primary learning outcomes that were met by the activity.

The Council for the Advancement of Standards in Higher Education

www.cas.edu

UNF Division of Students AffairsCAS Learning & Development Outcomes

TracDat Average Learning Statements

UNF-Wide AAC&U Community-Based

Transformational Learning Outcomes Intrapersonal Development:Commitment to Ethics and Integrity

1. Enhanced awareness of how one’s personal values impact decision making.

Ethical Reasoning

Humanitarian and Civic Engagement: Understanding and Appreciating of Cultural and Human Differences

2. Enhanced awareness that one’s personal attitudes and beliefs are different from other cultures.

Intercultural Competence

Humanitarian and Civic Engagement: Understanding and Appreciating of Cultural and Human Differences

3. Increased willingness and level of comfort interacting with those who are culturally different than oneself.

Intercultural Competence

Humanitarian and Civic Engagement:Social Responsibility

4. Increased priority to volunteer one’s time for issues one cares about.

Effective Citizenship

Humanitarian and Civic Engagement:Social Responsibility

5. Enhanced desire to challenge unjust or unfair systems for the benefit of others.

Effective Citizenship

Humanitarian and Civic Engagement:Sense of Civic Responsibility

6. Increased desire to engage one’s peers in future community engagement activities.

Effective Citizenship

Intrapersonal Development:Realistic Self-Appraisal, Self-Understanding, and Self Respect

7. Increased recognition of one’s strengths and weaknesses to inform future actions.

Integrated Connections

the knowledge, skills, and attitudes students take with them from a learning experience.

Learning Outcome:

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What is CAS?

ENTERINGDATA

What is AAC&U?The Association of American

Colleges & Universitieswww.aacu.org

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The most common community engagement issue areas UNF students are involved with are:

Did you know... 1. Children + Youth2. Disability Issues3. Health Care + Wellness4. Hunger

REVIEW+

SUBMIT

Before SubmissionReview the content of your information before submission to ensure accuracy of reporting on behalf of your Unit.

Examples In the secion to follow are examples of activities and their corresponding issue areas and activity types that can be used to clarify some common questions or uncertainties.

Frequently Asked Questions Included in the “Examples” section are FAQ’s which correspond to the given examples.

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All Data Fields Completed It may be problematic if there are fields left blank. Please double- check that all of the fields are filled out to the best of your ability and that the information represents what is most accurate.

Learning Statement Identified Although you may not have designated one of our provided learning outcomes for your students before the event was held, please designate a learning statement to the best of your knowledge.

TUTORIAL

REVIEW

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EXAMPLES+

FAQSTUTORIAL

examples+FAQs

Example #1Issue Area: Health Care & WellnessType of Engagement: PhilanthropyActivity Description: Stood for 17 hours in support of the Children’s Miracle Network at our Dance Marathon event.FAQ: If I’m volunteering my time as a part of an activity, why would I categorize my activity as “Philanthropy” and not “Volunteering”? If the primary purpose of the activity is to raise money or goods for an organization this would be categorized as “Philanthropy”. Alternatively, if the primary purpose of the activity is to donate time to an organization, this would be considered “Volunteering”.

Example #2Issue Area: Disability IssuesType of Engagement: VolunteeringActivity: Worked a soccer camp with kids with learning disabilities.FAQ: Our activity should be categorized under two Issue Areas (e.g. Children/Youth and Disability Issues). Which one should I choose? Given the mission of the organization and primary purpose of your activity, you should choose the Issue Area which best represents the larger field of impact. In this case, instead of choosing Children/Youth (the population you are serving) you would choose Disability Issues (the broader social issue).

Example #3Issue Area: Agriculture & NutritionType of Engagement: OutreachActivity: Taught workshops without compensation at the Ogier Gardens on food sustainability.FAQ: There are many recurring events affiliated with the activity I intend to log. How should I do this?If your activity is recurring, log the start date as the “Event Date” and then in the “Event Description” box describe the frequency and context of the recurrence. Be sure to log in the “Contact Hours” portion the entire number of contact hours over all events in the series combined.

DON’T REPORT!

Are students being paid for

their time?

Ask Yourself...

Are students raising money or collecting goods at the event?

PHILANTHROPY

Is our activity’s purpose to have students donate their time to help with a

task or project?

VOLUNTEERINGIs the primary purpose

of the activity to educate others or

raise awareness about something?

OUTREACH

Are students volunteering for an extended period of

time in a culturally different community?

IMMERSION

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With questions or for more information about TracDat Co-Curricular Community Engagement reporting at UNF contact Amy Derringer in the Center for Community-Based Learning at a.derringer@unf.edu or (904) 620-3548.