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Equippingmunicipalitieswith technologiesthat advance thecommunitiesthey serve

About UsSebata Municipal Solutions provides leading integrated technology solutions, enterprise management systems and multidisciplinary professional services to local government in-stitutions and public utilities; and has done so for over 40 years. We are a proud member of the Sebata group of companies, which is listed on the JSE under the Services Sector.

SebataEDMS

A holistic system for filing,record-keeping, retrieving and

document tracking

> Holistic electronic document management> Full-text indexed content and files> Microsoft Office 2019 integration> Document scanning, filing, and archiving> Retrieval policies, audit trails, and integrated reporting> Version and task management> Customised workflows and routing> Management Information Service reporting> Secure, user-defined access to information> Progress reports and email alerts> Dynamics 365 integration capabilities> Intuitive, easy-to-use dashboard and web interface

Achieve data privacyand integrity, with every document in its place

Spend less timemanaging paper andmore time servingcustomers

OverviewSebataEDMS was built for South African municipalities ensuring alignment with the latest national archive requirements and compliance with the Protection of Personal Information Act (POPIA).

Designed to achieve sustainable improvement within local government, SebataEDMS prevents document loss and unrestricted access to information. It further eliminates duplication, manual routing, and piles of paperwork effecting cost savings due to the need for less physical storage. With the deployment of Seba-taEDMS, information is widely and readily available across departments, improving collaboration, efficien-cy, and customer service. Our end-to-end document lifecycle management solution makes it easy for you to file, retrieve, share, and track documents and formal records - legally, responsibly, and securely.

> Manual documentation routing> Necessity for multiple copies of supporting documentation> Document loss> Poor document quality due to multiple re-copying> Manual agenda creation for council meetings> Endless struggles to receive comments on items> Multiple printing sessions for the same agenda> Loss of agenda annexures> The need for large areas of physical storage space> Tedious document retrieval processes> Unrestricted access to documentation

> Effectively action all incoming documents added to the system> Promptly handle council resolutions documented in meetings with the record-keeping tools provided> Submit process and routing reports (as supported by PowerBI licensing and reports)> Accurately log, manage, and resolve customer complaints> Provide high-quality customer service> Run multiple workflow processes at the same time> Attach processes to other document workflow streams> View user, group, or project statistics and analytics> Generate emails with an attached job card

Benefits of SebataEDMSSebataEDMS provides

SebataEDMS prevents

Be smart about filing, retrievingand tracking documents