Academic Department Chairs Organization02/14/13

Agenda

• iCAT Objectives

• CedarCrestone Overview

• Project Scope and Timeline

• iCAT Update

• Faculty Workload Project Update

• Questions

improving Campus Applications & Technology

iCAT is a set of 12 new and exciting projects that will be completed over the next 18-24 months. These projects will eliminate some of our paper based forms like timesheets, purchase requisitions and travel authorizations. We’ll be addressing faculty needs for better reporting and scheduling systems. Most exciting of all, we’ll be putting in a new portal for everyone. A single window to campus systems.

iCAT Objectives

"By modernizing our day-to-day business processes and information, the university will ultimately increase efficiency, transparency and accountability."

CWU President James L. Gaudino

Through iCAT we will improve our administrative services and the support that we provide our stakeholders by:

• Making daily operations (work) easier for departments and ourselves

• Spending more time on higher value activities

• Using leading business practices

• Improving customer support while maintaining appropriate controls and financial management

Who Is CedarCrestone

• Founded in 1981, HQ in Alpharetta GA

• 700+ consultants and growing

• Highly experienced workforce

• Higher Education specialization• 200 consultants in our HE Practice

• More than 1000 HE projects completed on time and within budget since 1997

• More than 300 Colleges and Universities served

• Financially healthy

• Comprehensive service offerings

• Full business life cycle approach

CedarCrestone has worked with Central Washington University since 2002 in supporting our HCM, FMS, and CS systems and business processes.

Project ScopeiCAT Project Scope

Upgrade• Oracle 11G Rev 2 for Human Capital Management (HCM) and Campus

Solutions (CS) - Complete• Human Capital Management (HCM) to v9.2• Financial Management System (FMS) to v9.2• PeopleTools to 8.52 for all PeopleSoft instances

PeopleSoft Enterprise Portal• Employee/Faculty Content• Student Content• Financials Content

Implementation of Portal to serve as information hub for faculty, staff and students

Faculty Workload and Activity Reporting

Implement system to facilitate workload planning and activity reporting

Project Scope - continued

iCAT Project Scope

Online Travel Authorization Online form/process using workflow to route for review, approval and processing for faculty, staff and student business travel

Online Purchase Requisition Online form/process using workflow to route for review, approval and processing to issue purchase order

FMS Planning and Budgeting Implementation of Planning and Budgeting with workflow to replace custom budget planning system

Project Scope - continued

iCAT Project Scope

Time & Labor Implementation of Time & Labor with workflow for staff and students

eProfile Implementation of eProfile to replace portions of third- party electronic Personnel Action Form (ePAF)

ePAF (Workflow) Automation of the remaining portions of the ePAF with workflow

eCompensation Implementation of eCompensation to replace manual merit increase processes

Project Timeline

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug SepFaculty Workload

Online Travel Authorization

Portal - Employee/Faculty

Online Purchase Requisition

eProfile

eCompensation

Upgrade HCM

FMS Planning & Budgeting

Portal - Student

Upgrade FMS

ePAF

Time & Labor

Portal - Financials

2013 2014

Where We Are Today

• Contracted and Engaged CCI Services– Consultants on-site currently– More consultants joining the team as projects evolve

• iCAT Communications– Website available at: http://www.cwu.edu/icat/– eMail: iCAT@CWU.edu– Central Today

• Projects underway and progressing well for:– Application Portal– Faculty Work Load & Activity Reporting– Online Travel Authorization

Faculty Workload Project Team

Name RoleJames Busalacchi Project Sponsor / Director – HR/Faculty & Labor Relations James DePaepe Director for the Office of Research, Evaluation, and AssessmentStevan DeSoer Chief Human Resource OfficerTim Dittmer Chair and Associate Professor, EconomicsGeorge Drake Chair and Professor, EnglishTim Englund Professor/Chair MathematicsJill Hernandez HRIS ManagerStephen Hussman Professor, Chair of Library Services and University ArchivistMichael Jackson Professor/Chair PhysicsKirk Johnson Professor and Dean, College of the SciencesLaura Milner Associate Dean, College of BusinessMartha Kurtz Professor/Chair Science EducationSue Noce Project ManagerIan Quitadamo Associate Professor Biological Sciences / Science EducationRavae Rossmaier AACSB Accreditation AssistantGene Shoda iCAT Project ManagerJeff Stinson Associate Professor and Chair, Marketing Department of Management

Faculty Workload & Activity Reporting

• Completed Discovery & Requirements– Consultants on-site in Dec for Requirements Sessions– Current Practices and Systems

• Fit/Gap Analysis– Report Created, Reviewed and Recommendation Formed– Submitted to Enterprise Team Approval

• RFP– Created the RFP / Issued Feb 1st – Closes Feb 28th – Evaluation Committee is Being Formed

Faculty Workload & Activity Reporting

• Next Steps– Vendor Selection

• RFP Response Evaluation• Vendor Demos• Vendor Contract

– Implementation• Collaborative Planning • Configuration• Data Conversion/Population• Testing & Training• Deployment

Questions and FeedbackiCAT Website = http://www.cwu.edu/icat/

iCAT

Thanks for your support!