accounts payable process checkup - sap concur

1© 2021 SAP SE or an SAP affiliate company. All rights reserved.

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Accounts Payable Process Checkup

Identify your risks and opportunities for growth

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2© 2021 SAP SE or an SAP affiliate company. All rights reserved.

Don’t Let an Outdated Invoice Process Hold You BackToday’s world demands a streamlined, modern invoicing and Accounts Payable (AP) process. Not only can it improve engagement with employees, customers, and vendors, it can help you overcome compliance and regulatory hurdles, improve efficiency, and increase visibility into spend.

Yet many organizations continue to lag behind, relying on cumbersome manual processes or patchwork solutions that don’t go far enough. The risks of doing nothing — from fraud and misuse to failing regulatory compliance — are too great to ignore any longer.

Where are you thriving and where are you falling short? Take our quick AP Self-Assessment to find out. On the following pages, you can score your AP process across these five categories:

HERE’S THE BOTTOM LINE: NO MATTER WHERE YOUR AP PROCESS IS TODAY, THERE’S ALWAYS ROOM TO GROW.

Strategic Alignment

Ownership & Accountability

Process Visualization

Change Management

Measurement & Controls

© 2021 SAP SE or an SAP affiliate company. All rights reserved.

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Strategic Alignment

STATEMENT RATING (1-3 )

1 = No, we’re not there yet | 2 = Somewhat | 3 = Yes, we’re on top of it

AP goals are clearly defined

Our mission statement articulates AP goals

AP goals and Procurement’s operational needs are aligned

AP goals and Finance’s strategic needs are aligned

My organization’s resource planning and allocations are aligned to AP goals

AP goals are translated into actionable plans

Subtotal

Add notes and comments:

Imagine the possibilities

SAP Concur customers are seeing a

over five years and improving invoice management processes.1

505% ROI

3


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Ownership & Accountability



Capabilities and skillsets are defined for AP process owners

Leadership identifies AP process owners

AP process owners create, modify, and enforce process changes

AP process roles are identified and assigned

Improvement and prioritization approach are applied by AP process owners

Subtotal


Concur® Invoice has helped organizations improve AP processing

and achieve nearly

employee compliance.1

Get on the same page

100%

4


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Process Visualization



All AP process steps are documented

The beginning and end of AP processes are clearly defined

The steps of AP processes are consistently named

The general flow of AP process steps is explicitly described

Roles and responsibilities for AP processes are assigned

The process inputs and outputs of AP are defined

The knowledge needed to execute and manage AP processes is identified

Subtotal


Concur Invoice has helped organizations reduce staff time

on invoice processing by

Take back your time

68%.1

5


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Change Management



Finance’s broader operational goals are translated into clear AP actions

Changes to AP processes are promptly documented

AP process changes and updates are communicated

AP best practices, and lessons learned, are captured and shared

AP staff training needs are identified & prioritized

AP leadership training is offered

Best practices processes are captured and applied to AP

Subtotal


Concur Invoice can help you reduce IT staff time required to

manage AP solutions by

Better for everyone

29%.1

6


Measurement & Controls



Leadership is actively engaged in identifying goals and performance targets

AP process measures are identified and defined

Data collection process validates data quality

AP measures are benchmarked against custom peer groups

Plans are established to manage sub-optimal performance results

Strategic management decisions are based on performance metrics

Subtotal

Add notes and comments: Automated invoice processing can lower the average cost of processing a single

invoice from $9.66 to $6.21. With a manual process, that’s a total cost of

$34,039 per 10,000 invoices.2

Save time and money

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You scored out of 93

SAP® Concur® solutions are here to help you take the next step.

Congratulations on completing your AP Self-Assessment. Now you should have a better idea of how your process is performing and where you need to focus next. As you chart your path forward, connect with your SAP Concur representative to learn how we can help you build a better AP process.

31-49: Looks like you could use some help.

50-75: You’ve got a solid foundation; let’s build on what you have.

76-93: You’re doing well, but we can help you get even better!

Schedule a conversation today by emailing [email protected] or by visiting our Solutions for government contractors webpage. One of our ADG specialists will reach out immediately to set up a call.

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mailto:SAP_ADGsolutions%40sap.com?subject=AP%20Self-Assessment%20Follow%20Up

https://www.concur.com/en-us/government-contractor-solutions

https://www.concur.com/en-us/government-contractor-solutions

9© 2021 SAP SE or an SAP affiliate company. All rights reserved.© 2021 SAP SE or an SAP affiliate company. All rights reserved.

1The Business Value of Concur Invoice, IDC, 2020.

2The True Costs of Paper-Based Invoice Processing and Disbursements, IOFM Special Report, 2016.

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