acquiring excess personal property
DESCRIPTION
Acquiring Excess Personal Property. Why Utilization & Donation???. Aside from Mandatory Requirements… Quick Disposal Turnaround Environment Friendly – Reduce, Reuse , Recycle Great Value and Savings Good Neighbor – support Federal, State and Local community - PowerPoint PPT PresentationTRANSCRIPT
Federal Acquisition Service
U.S. General Services Administration
Acquiring Excess Personal Property
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Federal Acquisition Service
Aside from Mandatory Requirements…Aside from Mandatory Requirements… Quick Disposal TurnaroundQuick Disposal Turnaround Environment Friendly – Reduce, Environment Friendly – Reduce, ReuseReuse, Recycle, Recycle Great Value and SavingsGreat Value and Savings Good Neighbor – support Federal, State and Good Neighbor – support Federal, State and
Local communityLocal community Property distributed through U & D program Property distributed through U & D program
impacts each of us dailyimpacts each of us daily
Why Utilization & Donation???Why Utilization & Donation???
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Federal Acquisition Service
Excess vs. Exchange/Sale….Excess vs. Exchange/Sale….
Excess “means any personal property under “means any personal property under the control of any Federal agency that is no longer the control of any Federal agency that is no longer required for that agency’s needs” required for that agency’s needs”
Exchange/Sale “means property “means property notnot excess to excess to the needs of the holding agency but eligible for the needs of the holding agency but eligible for replacement. Exchange allowance or proceeds of replacement. Exchange allowance or proceeds of sale sale mustmust be applied towards replacement item” be applied towards replacement item”
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Federal Acquisition Service
Who Can Acquire Excess Personal Property? Federal Agencies (and their authorized contractors,
cooperatives and project grantees)
The Senate
The House of Representatives
Architect of the Capitol and activities under his/her direction
The DC Government
Mixed-ownership Government corporations as defined in 31 USC 9101 (i.e. the US Postal Service)
FMR 102-36.60
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Federal Acquisition Service
Rules Of Acquiring Excess Personal Property…
FMR 102-36.70
There must be an authorized requirement for the personal property.
You must not acquireexcess personal property with the intent to sell or trade for other assets.
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Federal Acquisition Service
How Much Do We Pay For Excess Personal Property? $$?
Excess personal property is FREE to Federal agencies (there are exceptions…)
Acquiring agency is required to pay: shipping and transportation
costs and maybe Packing; Loading; Dismantling costs (i.e. Systems Furniture)
FMR 102-36.75
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Federal Acquisition Service
Exceptions To Excess Being FREE… Reimbursement is directed by GSA in accordance with the FMR.
Non-appropriated fund property..
Appropriated fund property but reimbursement required/authorized by law
.
.
Acquiring property for use by project grantee that is a public agency or a nonprofit organization and tax exempt under 26 USC 501
.
Requesting or holding agency is DC Government..
Requesting or holding agency is wholly owned or mixed-ownership Government corp. defined in Govt. Corp. Control Act (31 USC 9101-9110)
FMR 102-36.75(b)
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Federal Acquisition Service
How Much Do We Pay On Reimbursable Transfers?
Federal Agencies: Normally, the fair market value
Project Grantee: 25% of original A/C to US Treasury
DC Government or Government Corporations: 20% of original A/C for new and unused property Zero percent for all other property
FMR 102-36.80
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Federal Acquisition Service
How can I find Excess Property?
Use the following methods to find out what excess personal property is available…
Search your agency’s internal property inventory system Electronically search & select excess personal property
on www.gsaxcess.gov Contact or submit want lists to your regional GSA Area
Property Officer or enter into gsaxcess.gov
FMR 102-36.90
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Federal Acquisition Service
Interested agency searches for and “freezes” property on GSAXcess
Selected property is allocated by GSA, APO
GSAXcess generates transfer order (SF122) which is faxed to the ordering agency to sign and fax back to GSA
GSA will approve/sign the transfer order and fax copy to holding and ordering agencies
Ordering agency’s responsibility to coordinate pick-up or delivery of property
Holding agency may release property to ordering agency’s authorized representative upon presentation of GSA signed SF122
Process of Acquiring ExcessProcess of Acquiring Excess
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Federal Acquisition Service
Direct Transfers
Transfers Between Federal Agencies prior to reporting to GSA
Limited to $10,000 per line item
Acquiring agency does SF 122
Copy of SF 122 sent to GSA within 10
work days of transferFMR 102-36.145 (a)
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Federal Acquisition Service
Preapproved Transfers Transfers between Federal agencies
Acquisition cost exceeds $10,000 per line item
GSA gives verbal approval of transfer in advance
FMR 102-36.145 (b)
Acquiring agency does SF 122
Copy of SF 122 sent to GSA within 10 work days of transfer
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Federal Acquisition Service
Screener Authorization Requirements To Remove Property
Federal Employees Valid Federal ID
.
Non-Federal Employees Proof of Authorization from Sponsoring Federal Agency
and Valid Picture ID.
State Agencies for Surplus Property (SASP) Optional Form 92 Screener’s Identification
FMR 102-36.110
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Federal Acquisition Service
Removal Time For Excess Property
Civilian Agency Property 15 Calendar Days
Defense Reutilization and Marketing Office (DRMO)
21 Calendar Days
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Federal Acquisition Service
QUESTIONS???
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