administration code training
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Administration Code Training. Office of Assessment and Accountability Kentucky Department of Education. Purpose of This Training. - PowerPoint PPT PresentationTRANSCRIPT
ADMINISTRATION CODE TRAININGOffice of Assessment and Accountability
Kentucky Department of Education
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PURPOSE OF THIS TRAININGTo review the appropriate practices for
the state assessment system as defined in the Administration Code for Kentucky’s Educational Assessment Program (703 KAR 5:080)
Revised August 2008
To review the Inclusion of Special Populations in the State-Required Assessment and Accountability Programs (703 KAR 5:070)
Revised October 2008
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ALLEGATIONS FOR 2008 2, 3, 7, 7, 23, 30, 31, 33,
42, 44Allegation # of Incidents
Inappropriate Assistance/Intervention by Staff
Test Security (Staff)
Test Security (Student)
Out of Order (Staff)
Out of Order (Student)
Special Education
Writing Portfolio
Student Action
Missing Test Booklets
Other
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ALLEGATIONS FOR 2008Allegation # of Incidents
Inappropriate Assistance/Intervention by Staff
23
Test Security (Staff) 44
Test Security (Student) 30
Out of Order (Staff) 33
Out of Order (Student) 7
Special Education 31
Writing Portfolio 7
Student Action 2
Missing Test Booklets 3
Other 42
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703 KAR 5:080TABLE OF CONTENTS
I. RationaleII. Appropriate Assessment PracticesIII. Violations of the 703 KAR 5:080
Administration CodeIV. Review of Secure Assessment
ComponentsV. Proper Reporting of Nonacademic
IndicatorsVI. Signature Page
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KEY TO ADMINISTRATION REGULATION AND TRAINING POWERPOINT 1
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Positive Statement
AlignsTopic Change
appears below line in regulation
New or Clarified information in Bold Orange
Negative StatementAlignsTopic Change
appears below line in regulation
New or Clarified information in Bold Orange
ACCEPTABLE NOT ACCEPTABLE
From the PowerPoint
From the Regulation DR
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RATIONALECommonwealth Accountability Testing System (CATS) includes multiple state-required assessments.
1.Professional Ethics704 KAR 20:680
2.Educational DefensibilityTeach the content
3.Student OwnershipAll work done entirely by the studentNote: inclusion of writing portfolio materials
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CATS INCLUDES1
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II. APPROPRIATE ASSESSMENT PRACTICES
Test Security, Procedures for Reporting Errors, Classroom Materials, Administration Practices, Test Preparation, Writing Portfolios, Inclusion of Special Populations, & Alternate Assessment
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APPROPRIATE ASSESSMENT PRACTICESRequires annual training for all
individuals involved in any component of the state assessment
Annually read and comply with documents and manuals specific to the state-wide assessment
Training includes “documents and administration manuals specific to state-required assessment components”
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APPROPRIATE ASSESSMENT PRACTICESTraining must be completed prior to
writing portfolio development and any assessment administration
703 KAR 5:080 & 703 KAR 5:070 shall be reviewed prior to spring test administration by all involved in assessment
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TEST SECURITY“DACs, administrators, and teachers shall ensure the security of the assessment materials before, during, and after test administration.”
“When not being used for a scheduled testing session, all assessment materials shall be stored in a secure location with access granted to authorized personnel only.”
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TEST SECURITY 12
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Using Kentucky’s Core Content for Assessment
Using released items Signing of
nondisclosure forms by noncertified personnel assisting with testing
Revealing any secure test item
Using secure test items to prepare students for assessment
Taking notes about or discussing the content, concepts or structure of any secure test item
ACCEPTABLE NOT ACCEPTABLE
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TEST SECURITY 12
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Using technology to save responses to CDs or portable drives (i.e., flash drives, floppy discs, etc.)
Copying of Alert Papers by DAC, BAC or school administrator
Saving student responses electronically to local drives or network drive
Reproducing secure test materials in any way
Access to electronic devices with wireless communication or imaging capabilities
ACCEPTABLE NOT ACCEPTABLE
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TEST SECURITY 12
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Destroying student notes, rough drafts or scratch paper after testing
Visually scanning student response booklets for stray marks and “good faith effort”
Scoring of test items or rough drafts is not permitted
Reading student responses in entirety for “good faith effort” is not permitted
ACCEPTABLE NOT ACCEPTABLE
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TEST SECURITY1
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Distributing Test Administration Manuals (TAMs) to administrators or proctors prior to the testing window
Distributing tests in the order of the shrink-wrapped packages
Ensuring that reusable test materials are free of any marks made by past students
Making test booklets available to administrators or proctors prior to the testing window
Showing test items to anyone not administering the test
Leaving test booklets unattended outside of locked storage
Storing test booklets in a classroom without double-locked storage
ACCEPTABLE NOT ACCEPTABLE
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REPORTING ERRORS 12
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Do not reproduce test item!
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CLASSROOM MATERIALS & SURFACESContent information or strategies/processes cannot be displayed on any classroom surface, including clothing.
Materials containing content information or strategies/processes added to classroom surfaces during instruction must be removed or covered during the assessment.
Periodic tables and motivational-type posters may remain.
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MY CLASSROOM COVERINGS ACTIVITY
What are acceptable materials on the walls, ceilings, floors, blinds, windows and clothing
during testing?
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ACTIVITY
ACCEPTABLE MATERIALSDictionaries & Thesauri for on-demand
writingCalculators as designated in the
administration manual for that assessmentRequired for KCCT MathematicsOptional for KCCT, other content areasRefer to EXPLORE, PLAN & ACT manuals for
acceptable calculatorsBlank writing or graph paper, blank
overlay sheets, and bookmarks which are free of content
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NOT ACCEPTABLE PRACTICESSharing calculators during testing
session
Leaving the testing area for calculators, dictionaries, thesauri, blank writing or graph paper, etc.
Having materials or information at the student workstation that was not sent as a part of the assessment
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ADMINISTRATION PRACTICES
General Instructions“Do your best”“Stay on task”
Assistance or Evaluative Comments
“You can do better.”“You can write more.”
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STUDENTS WITH ACCOMMODATIONSAccommodations for assessment shall
be consistent with a student’s current IEP, 504 or PSP.
Accommodations for one student shall not interfere or influence the assessment of another student.
Students who exhibit disruptive behavior prior to or during testing may be tested in a different location from their peers.
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BREAKS DURING TESTINGRestroom breaks are allowed, if the student is monitored at all times.
Lunch BreakTests should be scheduled to avoid lunch.If lunch is unavoidable, it should be brought
to the students in the testing area.If there are too many students to bring lunch
to the testing area, then students may be escorted to the lunchroom and monitored to prevent discussion.
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DO EITHER OF THESE CLASSROOMS DISPLAY
SUITABLE ARRANGEMENTS FOR TESTING?
WHY OR WHY NOT?
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TESTING SCHEDULESAll students in the same grade level in the same school must be simultaneously assessed in the same content area.
Students that are absent should resume testing with their class in the section that the class is testing.
Example: A student that was absent for Part A and returns to school when Part B is being administered will take Part B with the class. Then he will take Part A in a makeup session later.
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TESTING SCHEDULES Time Limits and extended time for
each assessment must be followed per the administration manual.
Students with extended time as an accommodation on an IEP, 504 Plan or PSP may have additional time during that school day.
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STUDENT ILLNESS – VS. – APPOINTMENT
If a student is ill and cannot finish the test section, the student may complete that section later. The student may not return to previously answered parts of the section.
If a student leaves during the test session for a reason other than sudden illness, the student cannot complete the test section at a later time.
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TEST PREPARATION1
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GOOD FAITH EFFORTCan include pre-writing requirement (type to be determined by the student)
Cannot require complete first drafts
Cannot include evaluative statements or grade assignments of test answers
Cannot give feedback until after test booklets are returned to the BAC or DAC
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REWARDS OR MOTIVATIONAL STRATEGIES
Shall be consistent with those applied within the regular curriculum or with the larger school program in general and attainable year round for student achievement.
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FUNDING OF “REWARDS”Follow School Food Services Guidelines and
local and state boards finance policies.
Local school board funds or cash awards from school activity funds generated by students shall not be used for student incentives.
ESS funds shall not be used for test preparation.
Donations from individuals, businesses, parents or school staff can be used for student incentives.
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WRITING PORTFOLIO DEVELOPMENTTeachers & Peer Tutors may:
Ask questions to clarify, indicate position of errors, share scoring rubric
Allow time in the classroom for development and some student work outside of class
Teachers & Peer Tutors may not:Make direct corrections, revisions,
working after completion date (First day of testing window )
Spend excessive time on portfolio development and conferencing
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WRITING PORTFOLIOS
Typewritten pieces are not required for the Writing Portfolio. Pieces can be handwritten.
If typewritten is desired, students should type their own Writing Portfolios unless physically unable to do so.
Students using ASL with a scribe, the grammatical equivalent of English must be used without adding to or elaborating on the content.
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NEW STUDENTS“Teachers are responsible for continuing the development of portfolios for newly enrolled students transferring from other Kentucky schools/districts.”
“Failure to provide writing instruction and work toward completion of a writing portfolio for a newly enrolled student is unacceptable.”
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WRITING PORTFOLIO SCORINGCertified staff
Teacher or administrator certificationEmployed by districtCertified or classified position or leave of
absenceCurrent year training
Assigning performance levels (N,A,P,D) to a completed portfolio prior to official scoring is prohibited.
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INCLUSION OF SPECIAL POPULATIONS
Those providing accommodations must be trained in Administration Code and how the student uses accommodations.
Accommodations during an assessment shall be consistent with 703 KAR 5:070, Procedures for the Inclusion of Special Populations
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ALTERNATE ASSESSMENT
Students in program have primary ownership of assessment pieces
Yearly training for administration is required
Alternate Assessment components are secure materials
Altering results of Alternate Assessment components is prohibited
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III. VIOLATIONS OF THE ADMINISTRATION CODE FOR KENTUCKY’S EDUCATIONAL ASSESSMENT PROGRAM
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REPORTING ALLEGATIONSAll allegations, or perceived inappropriate
testing procedure or behavior, should be reported to the Building Assessment Coordinator (BAC) and then to the District Assessment Coordinator (DAC).
If the DAC is the one not following proper procedure and does not correct or report the situation, a call or e-mail can be placed to the Allegations Coordinator in the Office of Legal Services by any concerned person.
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IV. REVIEW OF SECURE ASSESSMENT COMPONENTS BY PARENTS AND PERSONS NOT IN THE EMPLOYMENT OF A KENTUCKY PUBLIC SCHOOL DISTRICT
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REVIEW OF SECURE MATERIALSParents and Others not employed by
a Kentucky Public School District may: review secure materials at the KDE office in Frankfort and not at the local district.
A nondisclosure statement must be signed before reviewing secure assessment components.
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V. PROPER REPORTING OF NONACADEMIC INDICATORS (ATTENDANCE, RETENTION, DROPOUT RATE, GRADUATION RATE AND TRANSITION TO ADULT LIFE)
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NONACADEMIC DATALocal districts shall:
report data to KDE.inform KDE of any errors in reporting.
Data that is reported is lagged by one year.Example: Information reported in fall
will be information regarding students in the prior school year.
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VI. SIGNATURE PAGE
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SIGNATURE PAGE – 1 PAGE/PERSON
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QUESTIONS?Division of Assessment SupportRhonda Sims, DirectorPhyllis Shuttleworth, Branch Manager
Joy Barr, Program ConsultantKathy Moore, Program ConsultantKevin O’Hair, Program ConsultantPam Powers, Systems Consultant ITChris Williams, Program Consultant
502-564-4394
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