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742

Adopted Minutes of the

Council Meeting held

Tuesday 5 September 2017

at

1pm

City of Gold Coast Council Chambers 135 Bundall Road, Surfers Paradise

742nd Council Meeting 2 5 September 2017 Adopted Minutes

INDEX

Adopted Minutes (742)

Council Meeting

5 September 2017

ITEM SUBJECT

1 ATTENDANCE / LEAVE OF ABSENCE

2 CONDOLENCES

2.1 The Mercer Family Cr Taylor

2.2 The Doo Family Cr Crichlow

2.3 The Woodley Family Cr Caldwell

3 MAYORAL MINUTE

3.1 Temporary Barrier Cavill Ave And Broadbeach Mall

3.2 Change Of Date – Budget Adoption 2018

4 CONFIRMATION OF MINUTES

4.1 The Seven Hundred and Forty First Meeting of the Council of the City of Gold Coast, held Tuesday 22 August 2017 at 1pm.

5 MAYOR’S REPORT

6 CLARIFICATION – MEMBERS

7 BUSINESS ARISING FROM MINUTES

8 PRESENTATIONS

8.1 Compassionate Gold Coast Initiative

8.2 Chief Executive Officer Presentation - included in 14.1

9 RECEPTION AND CONSIDERATION OF COMMITTEE REPORTS

9.1 City Infrastructure 24 August 2017

9.2 Community Services 24 August 2017

9.3 Governance & Administration 29 August 2017

9.4 Economic Development & Major Projects 29 August 2017

9.5 City Planning 30 August 2017

9.6 Gold Coast Water & Waste 30 August 2017

10 CONSIDERATION OF NOTICES OF MOTION


11 QUESTIONS ON NOTICE / ANSWERS TO QUESTIONS ON NOTICE

12 PRESENTATION OF PETITIONS

12.1 Crescent Avenue Hope Island – Parking Cr Caldwell

12.2 Stop Large Scale Developments In Palm Beach Cr McDonald

13 GENERAL BUSINESS

13.1 Surfers Paradise Alliance – Infinitus 2018 – funding Cr Baildon

13.2 Rapid Response Team Cr Crichlow

13.3 Compassionate Gold Coast Initiative Cr Tate

14 OTHER BUSINESS

14.1 Roadmap (Value for Money & Reform)

14.2 Confidential Staff Matter


ADOPTED AT COUNCIL 15 SEPTEMBER 2017 RESOLUTION G17.0915.005 moved Cr Gates seconded Cr Vorster That the Minutes of the Seven Hundred and Forty Second Ordinary Meeting of the Council of the City of Gold Coast held on Tuesday 5 September 2017 at 1pm be confirmed.

CARRIED Minutes of the Seven Hundred and Forty Second Ordinary Meeting of the Council of the City of Gold Coast held at the City of Gold Coast Chambers, 135 Bundall Road, Surfers Paradise, on Tuesday 5 September 2017, at 1pm. The Mayor, Cr T R Tate, welcomed Rev Stewart Perry from Anglican Church Robina, to open the meeting in prayer. National Anthem 1 ATTENDANCE Cr T R Tate Mayor Cr D Gates Cr W M A Owen-Jones Cr C M Caldwell Cr K L Boulton Cr P J Young Cr D M Crichlow OAM Cr G J Baildon AM Cr R La Castra Cr G M Tozer Cr P A Taylor Cr H H C Vorster Cr P C Young Cr D I McDonald Cr G M O’Neill Mr D R Dickson Chief Executive Officer Mr A Llewellyn Manager Corporate Asset Management

for Chief Operating Officer Mr A Twine Director City Infrastructure Mr R Jacobs Manager Parks and Recreational Services

for Director Community Services Mr D Scott Director Economic Development & Major Projects Mr C Owen Acting Manager Customer Engagement

for Director Gold Coast Water & Waste Mr P Morichovitis Chief Procurement Officer

for Director Organisational Services Mrs D Currie Director Planning & Environment 1.1 LEAVE OF ABSENCE / APOLOGIES

Nil


2 CONDOLENCES Cr Taylor To The Mercer Family On the passing of Dean Mercer OAM RESOLUTION G17.0905.001 moved Cr Taylor seconded Cr McDonald That a motion of condolence be passed and that a message of sympathy be forwarded.

CARRIED

Mr Mayor,

Dean Mercer became the elite of the bronzed Aussie surf lifesaver. His image summed-up how untold millions around the world imagine the true blue Aussie male to be. Of course, that is an idealised notion. So was the innocent belief that someone as seemingly fit and healthy as Dean Mercer was bullet-proof. Sadly, we now know that was not necessarily the case.

Over two decades, his competitive spirit led him to national and international fame. He secured five NSW State titles; two Australian titles; two tests of the Toughest titles and Winner of the world Oceanman Series.

Dean Mercer was privileged to enjoy four sons with his wife, Reen – another ironwoman champion. Dean adored his boys but he shared his remarkable capacity for love with so many others. He gave above and beyond the call of duty to coach others – both young and old – in the wonders of surf and how to both enjoy and master it.

Dean Mercer will be remembered not just for his Australian and international titles. He will live in our memories for his great personal qualities:

being ever willing to help others

never letting fear of giant surf, adverse conditions or supremely talented opposition get to him

We will miss you, Dean.

Rest in Peace


2 CONDOLENCES (Continued) Cr Crichlow To The Doo Family On the passing of Stephen Doo RESOLUTION G17.0905.002 moved Cr Crichlow seconded Cr Baildon That a motion of condolence be passed and that a message of sympathy be forwarded.

CARRIED

Cr Caldwell, Cr PJ Young, Cr Crichlow, Cr Boulton, Cr Gates, Cr McDonald To The Woodley Family On the passing of Fred Woodley RESOLUTION G17.0905.003 moved Cr Caldwell seconded Cr Gates That a motion of condolence be passed and that a message of sympathy be forwarded.

CARRIED


3 MAYORAL MINUTE 3.1 TEMPORARY BARRIER CAVILL AVE AND BROADBEACH MALL

CS105/2018/17/01(P1)

Councillors,

In light of recent global terrorist events, the status of the current National Terrorism Threat Level for Australia (Level 3 - Probable), the release of Australia’s Strategy for Protecting Crowded Places from Terrorism, our role as host city to the 2018 Commonwealth Games and the city’s standing as a tourist / event destination, it is pertinent to take stock of security arrangements in the city’s high profile public spaces. Many other capital cities throughout Australia have already installed temporary barriers in high profile malls to proactively deter terrorist attacks.

There are already bollards in place at our high profile malls at Cavill Avenue and Broadbeach, however a review has determined that these need to be enhanced.

I am proposing that the City immediately install a small number of additional barriers (a mix of concrete planter boxes and concrete cubes) in Cavill Avenue Mall and Broadbeach Mall to deter vehicles from entering these areas at speed. The number and placement of these barriers will be defined by the ANZCTC Hostile Vehicle Guidelines for Crowded Places. The proposed placement of barriers is shown on maps 1 and 2. It should be noted that these are temporary measures pending a review as detailed below.

These temporary barriers are a proactive measure to increase security provisions outside of event periods and are in addition to the extensive security planning already in place for events such as the Commonwealth Games, Schoolies and GC600. The barriers are similar to those located in Melbourne’s Bourke Street Mall and Brisbane’s Queen Street Mall. The placement of these temporary barriers will not impede normal pedestrian, cyclist or disability access and will allow access for service vehicles.

An allocation of $10,000 from CI2600O001 – Urban Precinct Asset Maintenance is required to fund the purchase and placement of the additional temporary barriers in Cavill Ave and Broadbeach Malls.

I have asked that a further report be brought back to Council via the City Infrastructure Committee providing analysis and recommendations for high risk pedestrian areas in the City and what permanent infrastructure would be required to address any security concerns. The report will seek the advice of security agencies in its recommendations.

As you are aware, a project to install permanent, retractable bollards in the Surfers Esplanade is already underway.

Motion/ recommendation:

That $10,000 be allocated from CI2600O001 – Urban Precinct Asset Maintenance to immediately install barriers in Cavill Ave and Broadbeach Malls as per the locations highlighted on maps 1 and 2.

RESOLUTION G17.0905.004 moved Cr Tate

That $10,000 be allocated from CI2600O001 – Urban Precinct Asset Maintenance to immediately install barriers in Cavill Ave and Broadbeach Malls as per the locations highlighted on maps 1 and 2.

CARRIED


3 MAYORAL MINUTE (Continued) 3.1 TEMPORARY BARRIER CAVILL AVE AND BROADBEACH MALL (Continued)

CS105/2018/17/01(P1)


3 MAYORAL MINUTE (Continued)

3.2 CHANGE OF DATE – BUDGET ADOPTION 2018 LG115/-/-

Councillors, I wish to change the date of the 2018 Budget Adoption meeting date, moving it one day earlier. Motion/recommendation: That the schedule of Council Meetings for 2018 be altered to move the Budget Adoption meeting originally scheduled for Friday 22 June to Thursday 21 June 2018 at 9am.

RESOLUTION G17.0905.005 moved Cr Tate That the schedule of Council Meetings for 2018 be altered to move the Budget Adoption meeting originally scheduled for Friday 22 June to Thursday 21 June 2018 at 9am.

CARRIED UNANIMOUSLY

4 CONFIRMATION OF MINUTES RESOLUTION G17.0905.006 moved Cr Gates seconded Cr Baildon That the Minutes of the Seven Hundred and Forty First Ordinary Meeting of the Council of the City of Gold Coast held on Tuesday 22 August 2017 at 1pm be confirmed.

CARRIED UNANIMOUSLY

5 MAYOR’S REPORT 5.1 RECENT VISITS AND SPEECHES


5 MAYOR’S REPORT (Continued) 5.1 RECENT VISITS AND SPEECHES (Continued)

Launch of Seniors Week and Mayor's Senior's Concert

There were three (3) concert sessions this year – I opened the first one, Cr Gates and I did the second together and then Cr Gates did the final one.

Seniors Week ran from 19-27 August when we officially recognise and acknowledge senior Gold Coasters who have contributed so much to our community.

The highlight of the week were the three (3) booked out Mayor’s ‘Memorable Musicals’ Concerts at the Arts Centre which this year featured the wonderful Rhonda Burchmore.

Other highlights included the Hinterland Museum Open Day, Musical movie morning at Helensvale and Federation Walk community planting day.

During Seniors Week we promoted other programs:

Free Seniors Bus Travel

Active & Healthy Lifestyle Guide

Community Directory

as well as pensioner rate rebates, Council Cabs and library services.

We have 83,000 residents over the age of 65, making up over 15% of the city’s population and expected to grow to 20% of the population by 2031.



Official Opening of Parkwood Village Health Precinct

It was a pleasure to open this new health facility, which includes Pindara Medical Specialists Centre operated by Ramsay Health Care and QSCAN Radiology Clinics.

This precinct is part of the expanding infrastructure and services available, especially at Parkwood where they are able to provide a unique service through their expertise in sports medicine.

With Parkwood Village being a newly established sports-focused hub and the home of the Titans, this compliments the existing services in the area.

There is $6 million invested in equipment alone.



Site Tour of Westfield Coomera

Cr Caldwell attended.

When I was first elected in 2012, Cr Caldwell and I flew down to Sydney to meet with Westfield to try to resurrect this 20 year stalled project and get it up and going.

The head of Westfield said during that meeting that no other Council in Australia had bothered to visit them and that this was a real boost to confidence for the Coomera project. Today we see the fruits of that labour.

And, as of 25 August 2017 the Centre is due to open at the end of next year, and this $500 million investment will offer 120 speciality stores as well as Woolworths, Coles, Kmart, Target and Events Cinemas.

The other great news is that this means the upgrade of Foxwell Road has now commenced and the developer, not ratepayers, are paying the cost of the upgrade works. Good on you Westfield.

We are looking at 7500 jobs during construction and at between 700 to 1000 jobs once this first stage is opened.



Capture of 'Sharon' The Stonefish

With Evandale Lake being drained we were able to catch the stonefish I named ‘Sharon’.

It was good news that Sharon was able to be found, as many families swim at the lake, so it is important it is a safe place especially for children swimming there.

We were contacted by James Cook University in Townsville, who took Sharon and will ‘milk’ the stone fish to create an antidote, so it is a positive outcome

The story created a lot of interest, so I was able to do an interview with national show The Project on Channel Ten and promote the Gold Coast across Australia.



Opening of Broadwater Mangrove Deck

I joined with Leader of the House, Hon Stirling Hinchliffe, who was representing Minister Kate Jones.

The new Broadwater Deck is just behind the Aquatic Centre in the Broadwater Parklands and is a Commonwealth Games legacy project.

The new deck improves spectator experience, protects the mangrove system and also acknowledges the indigenous significance of the area.

There is also an impressive artwork done by Lisa Sorbie Martin that will attract a lot of attention, especially during the Games.

The Mangrove Deck is another great addition to the growing Broadwater Parklands.



On-set Visit of "Aquaman"

Deputy Mayor, Cr Gates attended.

We were invited up to Coomera where Jason Mamoa and Amber Heard were filming a scene. Jason came up in between shoots to say ‘g’day’.

Having major Hollywood blockbusters like Aquaman filming on the Gold Coast is a massive coup for our city.

This is the longest filming of a major motion picture – approximately 120 days, compared with Pirates of the Caribbean of 86 days.

In the case of Aquaman, this film has provided hundreds of jobs on the Gold Coast and boosts our city's reputation as an ideal destination to make films.

We are also the only Council in Australia with a dedicated Film Attraction Unit, helping to attract more film and television productions on the Gold Coast.

The film and television industry is just another example of how we're broadening our economic base – and that means jobs for our residents and local businesses.



Evandale Lake Work Crew Site Visit

While the lake was empty looking for Sharon, we took the opportunity to give the lake a clean- up and refresh.

I took the opportunity to call in and visit the crew onsite and see the work in action.

They are doing great work in both cleaning up the lake and removing rubbish, but also undertaking remedial work to ensure it is at its best as part of the Cultural Precinct.



Dedication of Monument to Merchant Seamen - International Merchant Navy Day

Cr O’Neill attended.

Also in attendance was Governor of Queensland His Excellency The Hon. Paul de Jersey, Karen Andrews MP Federal Member for McPherson and Jann Stuckey MP State Member for Currumbin.

This monument is dedicated to our Merchant Seaman who have performed such an important task during a number of conflicts, and have been unheralded heroes for our nation.



Rosies 30th Anniversary of Outreach on the Gold Coast

Cr Crichlow attended.

Also in attendance was His Excellency the Governor General The Hon General Sir Peter Cosgrove and Lady Cosgrove, and the State Member for Southport Rob Molhoek.

Rosies Friends on the Street commenced in 1987 at Schoolies in Surfers Paradise, and was set up by a Catholic order of priests. They have been at every schoolies since they started 30 years ago.

They now operate in 11 communities across Queensland with 1200 volunteers.

On the Gold Coast they provide a drop in centre five (5) mornings per week, court outreach, prison visitation and street outreach 6 nights per week.

98% of their costs are covered by support from the community, and it hard to imagine the Gold Coast without the wonderful work of Rosies and their volunteers.



Toogoolawa School Visit

This amazing school is located in Pimpama and was set up by well- known businessman John Fitzgerald.

The school was set up for 8-15 year olds excluded from mainstream schools.

They are educating what I would call ‘high energy’ students.



Gold Coast Cultural Precinct Progress Update

Cr Baildon attended.

I went onsite to check out the progress of our Cultural Precinct stage one outdoor arena.

When completed, it will host up to 5,000 live music fans in the open grassed area.

It's about jobs: tourism jobs from cultural tourists who, as we know from MONA museum in Tassie, stay longer and spend more.

This $37 million project is on track, on time and importantly for me is on budget! It has provided 860 jobs for locals in the process and around 6000 hours of apprentice training onsite.

RESOLUTION G17.0905.007 moved Cr Tate seconded Cr Gates That the Mayor’s Report be welcomed and noted.

CARRIED UNANIMOUSLY


6 CLARIFICATION - MEMBERS Nil 7 BUSINESS ARISING FROM MINUTES Nil 8 PRESENTATIONS 8.1 COMPASSIONATE GOLD COAST INITIATIVE


8 PRESENTATIONS (Continued) 8.1 COMPASSIONATE GOLD COAST INITIATIVE (Continued)



RESOLUTION G17.0905.008 moved Cr Tate seconded Cr Owen-Jones

That the presentation by Mr Terry Ayling be welcomed and noted.

CARRIED UNANIMOUSLY

8.2 CHIEF EXECUTIVE OFFICER PRESENTATION Included in Other Business Item 14.1


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS 9.1 CITY INFRASTRUCTURE Cr Crichlow, Chairperson of the City Infrastructure Committee, presented the Report of the Meeting of the City Infrastructure Committee held on Thursday, 24 August 2017. RESOLUTION G17.0905.009 moved Cr Crichlow seconded Cr Baildon That the Report of the City Infrastructure Committee Meeting held on Thursday, 24 August 2017, covered by Recommendations numbered CI17.0824.001 to CI17.0824.005, be received.

CARRIED ITEM 5 MAINTENANCE OF UNKEMPT VEGETATION AT BUTCHER BIRD PARK

PN330341/16(P1) RESOLUTION G17.0905.010 moved Cr Gates seconded Cr Baildon

That Committee Recommendation CI17.0824.005 be adopted, with a change to Part 2, such that it reads in its entirety as follows: 1 That officers rectify the unkempt vegetation between the retaining walls and the

fence abutting parkland at Butcher Bird Park Willow Vale and fronting Brygon Creek Drive (at the rear of 31-33 Bedroff Street) Upper Coomera.

2 That the issue be referred to Chief Executive Officer to prevent this outcome into the future.

CARRIED UNANIMOUSLY ADOPTION OF THE CITY INFRASTRUCTURE COMMITTEE REPORT RESOLUTION G17.0905.011 moved Cr Crichlow seconded Cr Baildon That the Report of the City Infrastructure Committee Meeting of Thursday, 2017, covered by Recommendations numbered CI17.0824.001 to CI17.0824.005, be adopted with the exception of Recommendation Number CI17.0824.005 which was specifically resolved.

CARRIED UNANIMOUSLY


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued) 9.2 COMMUNITY SERVICES Cr La Castra, Chairperson of the Community Services Committee, presented the Report of the Meeting of the Community Services Committee held on Thursday, 24 August 2017. RESOLUTION G17.0905.012 moved Cr La Castra seconded Cr PC Young That the Report of the Community Services Committee Meeting held on Thursday, 24 August 2017, covered by Recommendations numbered CS17.0824.001 to CS17.0824.004, be received.

CARRIED ITEM 4 USE OF BIOLOGICAL CONTROL (SALVINIA WEEVIL) FOR THE

MANAGEMENT OF SALVINIA HL464/205/-(P7)

RESOLUTION G17.0905.013 moved Cr Vorster seconded Cr La Castra

That Committee Recommendation CS17.0824.004 be adopted, with the addition of Part 2, such that it reads in its entirety as follows: 1 That Council notes the benefit of the continued use of salvinia weevils as part of

the existing integrated management program for salvinia. 2 That a further report be brought forward outlining opportunities to engage

community groups and interested developers to conduct regular harvesting of salvinia at no cost and no risk to Council.

CARRIED UNANIMOUSLY

ADOPTION OF COMMUNITY SERVICES COMMITTEE REPORT RESOLUTION G17.0905.014 moved Cr La Castra seconded Cr PC Young That the Report of the Community Services Committee’s Recommendations of Thursday, 24 August 2017, numbered CS17.0824.001 to CS17.0824.004, be adopted with the exception of Recommendation Number CS17.0824.004 which was specifically resolved.

CARRIED UNANIMOUSLY


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued) 9.3 GOVERNANCE & ADMINISTRATION Cr Owen-Jones, Chairperson of the Governance & Administration Committee, presented the Report of the Meeting of the Governance & Administration Committee held on Tuesday, 29 August 2017. RESOLUTION G17.0905.015 moved Cr Owen-Jones seconded Cr McDonald That the Report of the Governance & Administration Committee Meeting held on Tuesday, 29 August 2017 covered by Recommendations numbered GA17.0829.001 to GA17.0829.003 be received.

CARRIED ADOPTION OF GOVERNANCE & ADMINISTRATION COMMITTEE REPORT RESOLUTION G17.0905.016 moved Cr Owen-Jones seconded Cr McDonald That the Report of the Governance & Administration Committee Recommendations of Tuesday, 29 August 2017, numbered GA17.0829.001 to GA17.0829.003, be adopted.

CARRIED UNANIMOUSLY


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued) 9.4 ECONOMIC DEVELOPMENT & MAJOR PROJECTS Cr O’Neill, Chairperson of the Economic Development & Major Projects Committee, presented the Report of the Meeting of the Economic Development & Major Projects Committee held on Tuesday, 29 August 2017. RESOLUTION G17.0905.017 moved Cr O’Neill seconded Cr La Castra That the Report of the Economic Development & Major Projects Committee Meeting held on Tuesday, 29 August 2017 covered by Recommendations numbered ED17.0829.001 to ED17.0829.004 be received.

CARRIED RESOLUTION G17.0905.018 moved Cr Tate seconded Cr Gates A vote of thanks and well wishes to Director Darren Scott for his years of service to Council.

CARRIED UNANIMOUSLY ITEM 4 GOLD COAST BRAND GUIDE VERSION 3

PD330/292/13/01(P1) RESOLUTION G17.0905.019 moved Cr Vorster seconded Cr Baildon

That Committee Recommendation ED17.0829.004 be adopted, with a change to Parts 1 & 2 and the addition of Part 3, such that it reads in its entirety as follows: 1 That Council endorses Gold Coast Brand Guide Version 3 included in the

Agenda as Attachment 1 to replace the current Brand Guide v2 with the following amendment:

a Page 48 Brand intent.

b To be added as part 4 of Voice below:-

‘We are unique and embrace our individuality.’

2 To include Page 98 of Version 2.

3 To include the Mayoral crest.

CARRIED UNANIMOUSLY


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued) 9.4 ECONOMIC DEVELOPMENT & MAJOR PROJECTS (Continued) ADOPTION OF ECONOMIC DEVELOPMENT & MAJOR PROJECTS COMMITTEE REPORT RESOLUTION G17.0905.020 moved Cr O’Neill seconded Cr Vorster That the Report of the Economic Development & Major Projects Committee’s Recommendations of Tuesday, 29 August 2017, numbered ED17.0829.001 to ED17.0829.004, be adopted with the exception of Recommendation Number ED17.0829.004 which was specifically resolved.

CARRIED UNANIMOUSLY


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued) 9.5 CITY PLANNING Cr Caldwell, Chairperson of the City Planning Committee, presented the Report of the City Planning Committee held on Wednesday, 30 August 2017. RESOLUTION G17.0905.021 moved Cr Caldwell seconded Cr Gates That the Report of the City Planning Committee Meeting held on Wednesday, 30 August 2017, covered by Recommendations numbered CP17.00830.001 to CP17.0830.008 be received.

CARRIED ITEM 1 DEVELOPMENT PERMIT FOR MATERIAL CHANGE OF USE (IMPACT

ASSESSMENT) FOR APARTMENTS (47 UNITS) - LOT 15 ON RP1845, LOT 16 ON RP1845, LOT 1 ON RP1845, LOT 2 ON RP1845, LOT 3 ON RP1845 - 27-31 GARRICK STREET & 133-135 MUSGRAVE STREET, COOLANGATTA - DIVISION 14 PN4799/01/DA1

Cr Gates declared that a real (or perceived) conflict of interest in this matter could exist (as per section 173 of the Local Government Act 2009) due to receipt of electoral donations from parties associated with this application, but that she had considered her position and was firmly of the opinion she could participate in debate and vote on this matter in the public interest. Cr Gates remained in the room RESOLUTION G17.0905.022 moved Cr Caldwell seconded Cr Owen-Jones

That Committee Recommendation CP17.0830.001 be adopted as printed in the City Planning Committee Report.

CARRIED ITEM 2 DEVELOPMENT PERMIT (CODE ASSESSMENT) FOR RECONFIGURATION

OF LOT (1 INTO 3 LOTS) – LOT 112 ON SP239759 - GILSTON ROAD NERANG – DIVISION 5 PN322952/02/DA2

RESOLUTION G17.0905.023 moved Cr Caldwell seconded Cr Gates

That Committee Recommendation CP17.0830.002 be adopted as printed in the City Planning Committee Meeting Report.

CARRIED BY SUPER MAJORITY

Cr PJ Young requested that his vote in the negative be recorded


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued) 9.5 CITY PLANNING (Continued) ITEM 7 RECOMMENDATIONS FOR CITY PLAN REFLECTING THE EMPLOYMENT

LANDS PLANNING INVESTIGATION KEY FINDINGS PART 2 (HIGH IMPACT INDUSTRY ZONE) PD113/1275/03(P1) REPORT CONFIDENTIAL

Cr Gates declared that a real (or perceived) conflict of interest in this matter could exist (as per section 173 of the Local Government Act 2009) due to receipt of electoral donations from parties associated with this item, but that she had considered her position and was firmly of the opinion she could participate in debate and vote on this matter in the public interest. Cr Gates remained in the room RESOLUTION G17.0905.024 moved Cr Gates seconded Cr Owen-Jones

That Committee Recommendation CP17.0830.007 be adopted as printed which reads as follows:-

1 That the report/attachment be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 That High Impact Industry zoned land take up rates be monitored and an investigation be undertaken when required to identify new High impact industry zoned land, to expand the Yatala enterprise area to the east of the M1 and appropriately separated from sensitive land uses.

3 That a report be brought back to realign levels of assessment and code provisions for industrial land uses in industrial zones.

CARRIED UNANIMOUSLY Cr Gates voted in the positive


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued) 9.5 CITY PLANNING (Continued) CLOSED SESSION LOCAL GOVERNMENT ACT 2009 AND SUPPORTING REGULATIONS PROCEDURAL MOTION moved Cr Caldwell seconded Cr Owen-Jones That Council move into Closed Session pursuant to section 275 (1) of the Local Government Regulation 2012, for the consideration of the following item for the reason shown:-

Item Subject Reason

6 City Plan Major Update 2 – General Policy Refinement - Transport Outcomes

Commercial in Confidence

8 City Plan Major Update 1 And Major Update 1b – Ministerial Requirements And Approval To Proceed To Public Consultation

Commercial in confidence

CARRIED

PROCEDURAL MOTION moved Cr Owen-Jones seconded Cr Caldwell That the Council move into Open Session.

CARRIED

Following resumption into open session, items 7 & 8 were moved and carried as shown on the following pages. Meeting adjourned at 2.19pm Meeting reconvened at 2.32pm


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued) 9.5 CITY PLANNING (Continued) ITEM 6 CITY PLAN MAJOR UPDATE 2 – GENERAL POLICY REFINEMENT -

TRANSPORT OUTCOMES PD98/1132/08/01 REPORT CONFIDENTIAL

RESOLUTION G17.0905.025 moved Cr Caldwell seconded Cr Gates

That Committee Recommendation CP17.0830.006 be adopted as printed which reads as follows:-


2 That City Plan be updated in accordance with proposed drafting in Attachment A and Attachment B as well as recommendations outlined in the following tables herein as amended:

a Table 1: Drafting and workability updates within Transport code;

b Table 2: Access to visitor parking within Transport code;

c Table 3: Additional triggers for Traffic Impact Assessments (TIA) within Transport code;

d Table 4: Provisions relating to development adjoining roads on the Functional road hierarchy within Transport code;

e Table 5: Car parking rates in the Transport code;

f Table 6: Bicycle parking rate updates to the Transport code;

g Table 7: Transport hub area figure update within Transport code; and

h Table 8: Transport outcomes within the Reconfiguring a lot code.

3 The Chief Executive Officer be authorised to make any administrative or consequential modifications to these items.

4 That the Mayoral Technical Advisory Committee (MTAC) be informed of the policy refinements proposed in Recommendation 2a-2h above.

CARRIED


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued) 9.5 CITY PLANNING (Continued) ITEM 8 CITY PLAN MAJOR UPDATE 1 AND MAJOR UPDATE 1B – MINISTERIAL

REQUIREMENTS AND APPROVAL TO PROCEED TO PUBLIC CONSULTATION PD98/1132/06/01 REPORT CONFIDENTIAL

RESOLUTION G17.0905.026 moved Cr Caldwell seconded Cr Owen-Jones

That Committee Recommendation CP17.0830.008 be adopted, with a change to Part 2, such that it reads in its entirety as follows: 1 That the report/attachment be deemed non-confidential except for those parts

deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 That the attached Community Engagement and Communications Plan (Attachment B) be endorsed as amended.

3 That consultation for City Plan Major Update 1 and 1B occur from Wednesday 4 October to Wednesday 15 November 2017 (inclusive) in accordance with the endorsed Community Engagement and Communications Plan.

4 That the Chief Executive Officer be authorised to make the following changes to the proposed City Plan Major Update 1 and 1B prior to public consultation:

a changes in order to meet Ministerial conditions;

b administrative and editorial improvements; and

c changes to align to City Plan Version 4.

5 That a copy of the Minister’s letters allowing City Plan Major Update 1 and 1B to progress to public consultation be published on Council’s website.

CARRIED UNANIMOUSLY ADOPTION OF THE CITY PLANNING COMMITTEE REPORT RESOLUTION G17.0905.027 moved Cr Caldwell seconded Cr Gates That the Report of the City Planning Committee’s Recommendations of Wednesday, 30 August 2017, numbered CP17.0830.001 to CP17.0830.008, be adopted with the exception of:- Recommendation Numbers CP17.0830.001 CP17.0830.002

CP17.0830.006 CP17.0830.007 and CP17.0830.008 which were specifically resolved.

CARRIED UNANIMOUSLY


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued) 9.6 GOLD COAST WATER & WASTE Cr Taylor, Chairperson of the Gold Coast Water & Waste Committee, presented the Report of the Gold Coast Water & Waste Committee held on Wednesday, 30 August 2017. RESOLUTION G17.0905.028 moved Cr Taylor seconded Cr Boulton That the Report of the Gold Coast Water & Waste Committee Meeting held on Wednesday, 30 August 2017, covered by Recommendations numbered WW17.0830.001 to WW17.0830.005 be received.

CARRIED ADOPTION OF THE GOLD COAST WATER & WASTE COMMITTEE REPORT RESOLUTION G17.0905.029 moved Cr Taylor seconded Cr PJ Young That the Report of the Gold Coast Water & Waste Committee’s Recommendations of Wednesday, 30 August 2017, numbered WW17.0830.001 to WW17.0830.005, be adopted.

CARRIED


10 CONSIDERATION OF NOTICES OF MOTION Nil 11 QUESTIONS ON NOTICE / ANSWERS TO QUESTIONS ON NOTICE

Meeting Date Question Action Officer /Status

741 22 August 2017

Cr Vorster asked the following:

QUESTION:

Could the Chief Executive Officer please advise the total cost for planting the replacement tree at 23 Kirralee Drive Robina that was recently carried out by City Officers?

ANSWER:

The palm cost was $663.50 and the planting cost was $178 for a total of $841.50.

Complete

Cr Owen-Jones asked the following:

QUESTIONS:

1 Who from the City of Gold Coast prepared and supplied the images (in particular the one regarding Helensvale) to the Gold Coast Bulletin, and when were they prepared?

2 Who determined that either the Helensvale Golf Club or Discovery Park could be a potential site for a relocation of the Southport Tennis Club?

3 Is it a breach of any city policy to advance information to the media that is not based on a decision of the City?

CEO/Pending

Cr Owen-Jones asked the following:

QUESTION:

Could I be advised who from the City of Gold Coast contacted the Gold Coast Show Society and suggested to them they explore the idea of relocation to Helensvale?

ANSWER:

The Mayoral Chief of Staff received an informal approach from the Gold Coast Show Society about the future of the Helensvale Golf Club. The approach indicated potential interest in the site from the Society as a possible future home for the Gold Coast Show, should the site become available.

As requested by Council, a report is being prepared on the future options for the site.

Complete


11 QUESTIONS ON NOTICE / ANSWERS TO QUESTIONS ON NOTICE (Continued) 11.1 INTEGRATED RESIDENTIAL DEVELOPMENT - SOUTHPORT Cr Crichlow asked the following questions. QUESTION:

1 Who initiated the proposal for an Integrated Residential Development on Crown Land at Southport, and when?

2 What date did Economic Development & Major Projects produce a concept map of this proposal and at whose request?

3 Was a report on this major proposal considered by Council, if so when?

4 Was the proposer aware that the old sea wall runs directly through Carey Park and was heritage listed in March 2010?

5 On the 3 August 2017 was a meeting held at the Southport Chambers with officers of the Special Projects Unit, Department of State Development re: an Integrated Residential Development?

6 At the meeting on the 7 August 2017, called by the Mayor, were the Councillors present told the Divisional Councillor, Dawn Crichlow, supported a proposal for an Integrated Residential Development in Southport? If so, was it this proposal?

7 Were the Councillors at this unofficial meeting told the Bowling Club had been established on Crown Land Reserve for 102 years and has a lease until 2026?

8 Were the Councillors at this unofficial meeting told the Queens Park Tennis Club was on Crown Land and has a current lease to 2026 and has been on that site, Queens Park, for 80 years?

9 Has Council received a reply to the Mayor’s letter to the Premier re: the proposal for an Integrated Residential Development on Crown Land in Southport?

10 Has a request been put to the Special Project Unit, Department of State Development to move forward with the proposed plan for Southport?

The CEO took the question on notice.


12 PRESENTATION OF PETITIONS 12.1 CRESCENT AVENUE HOPE ISLAND – PARKING

RD111780/16 RESOLUTION G17.0905.030 moved Cr Caldwell seconded Cr PJ Young That the above Petition be received and referred to the appropriate committee for consideration and report to Council.

CARRIED 12.2 STOP LARGE SCALE DEVELOPMENTS IN PALM BEACH

PN31423/01/DA1(P1).

RESOLUTION G17.0905.031 moved Cr McDonald seconded Cr PJ Young That the above Petition be received and referred to the appropriate committee for consideration and report to Council.

CARRIED 13 GENERAL BUSINESS 13.1 SURFERS PARADISE ALLIANCE – INFINITUS 2018 – FUNDING

FN334/375/19(P1) Cr Baildon declared that a real (or perceived) conflict of interest in this matter could exist (as per section 173 of the Local Government Act 2009) due to his daughter being a Director of a department (not of the Board) of Gold Coast Tourism, but that he had considered his position and was firmly of the opinion he could participate in debate and vote on this matter in the public interest. Cr Baildon remained in the room Cr PJ Young declared that a real (or perceived) conflict of interest in this matter could exist (as per section 173 of the Local Government Act 2009) due to him being Council’s appointed member of the Gold Coast Tourism Board, but that he had considered his position and was firmly of the opinion he could participate in debate and vote on this matter in the public interest. Cr PJ Young remained in the room RESOLUTION G17.0905.032 moved Cr Baildon seconded Cr Owen-Jones That Council supports the allocation of $5000 from Division 7 LAW 2017-18 budget and $5000 from Cost Centre 1006417 (International Trade and Investment Program) to Surfers Paradise Alliance for additional entertainment programming to support the 10,000 strong Infinitus inbound Conference in 2018.

CARRIED UNANIMOUSLY Cr Baildon and Cr PJ Young voted in the positive.


13 GENERAL BUSINESS 13.2 RAPID RESPONSE TEAM

HR153/1198(P2) MOTION moved Cr Crichlow seconded Cr Owen-Jones That Council supports the creation of a two person Rapid Response Team as a job share of a single position (L3 Federal Award) in lieu of the Community Project Officer position in Division 6. The team will provide a rapid response to minor divisional works as part of a trial to be conducted until June 2019. AMENDMENT moved Cr Tate seconded Cr Vorster 1 That Council supports the creation of a two person Rapid Response Team as a job

share of a single position (L3 Federal Award) in lieu of the Community Project Officer position in Division 6. The team will provide a rapid response to minor divisional works as part of a trial to be conducted until June 2019.

2 That the Chief Executive Officer bring back a report on the concept of restructuring the

City Infrastructure Directorate’s cleaning and minor maintenance crews to include the provision of two (2) person, part time, rapid response crews for other key areas of the City (for example Southport, Surfers Paradise, Broadbeach, Coolangatta, Robina) and alternatively for each division of the City. The team would provide a rapid response to minor divisional works.

A division was called. For 6 Cr Tozer, Cr Owen-Jones, Cr PJ Young, Cr Crichlow, Cr Baildon,

Cr McDonald Against 9 Cr Caldwell, Cr Vorster, Cr O’Neill, Cr La Castra, Cr Boulton,

Cr Gates, Cr PC Young, Cr Taylor, Cr Tate Abstained 0 Absent 0 The MOTION was LOST MOTION moved Cr Crichlow seconded Cr Owen-Jones That Council supports the creation of a two person Rapid Response Team as a job share of a single position (L3 Federal Award) in lieu of the Community Project Officer position in Division 6. The team will provide a rapid response to minor divisional works as part of a trial to be conducted until June 2019. A division was called. For 6 Cr Tozer, Cr Owen-Jones, Cr PJ Young, Cr Crichlow, Cr Baildon,

Cr McDonald Against 9 Cr Caldwell, Cr Vorster, Cr O’Neill, Cr La Castra, Cr Boulton,

Cr Gates, Cr PC Young, Cr Taylor, Cr Tate Abstained 0 Absent 0 The MOTION was LOST


13 GENERAL BUSINESS (Continued) 13.2 RAPID RESPONSE TEAM (Continued)

HR153/1198(P2) MOTION moved Cr La Castra seconded Cr Vorster That the Chief Executive Officer bring back a report on the concept of restructuring the City Infrastructure Directorate’s cleaning and minor maintenance crews to include the provision of two (2) person, part time, rapid response crews for other key areas of the City (for example Southport, Surfers Paradise, Broadbeach, Coolangatta, Robina) and alternatively for each division of the City. The team would provide a rapid response to minor divisional works. A division was called. For 14 Cr Tozer, Cr Owen-Jones, Cr PJ Young, Cr Caldwell,

Cr Vorster, Cr Baildon, Cr O’Neill, Cr La Castra, Cr Boulton, Cr Gates, Cr PC Young, Cr Taylor, Cr McDonald, Cr Tate

Against 1 Cr Crichlow Abstained 0 Absent 0 The MOTION was CARRIED BY SUPER MAJORITY and became the RESOLUTION RESOLUTION G17.0905.033


13 GENERAL BUSINESS (Continued) 13.3 COMPASSIONATE GOLD COAST INITIATIVE

CS431/-/-(P4) MOTION moved Cr Tate seconded Cr Owen-Jones That the suite of Council resolutions proposed by Compassionate Gold Coast and stated in the attached document be referred to the next meeting of the Community Services Committee for consideration and report to the Council meeting of 15 September 2017. AMENDMENT moved Cr Tozer seconded Cr Baildon That the suite of Council resolutions proposed by Compassionate Gold Coast and stated in the attached document be referred to the meeting of Community Services Committee scheduled for 10 October 2017 for consideration and report to the Council meeting of 17 October 2017. The AMENDMENT was LOST MOTION moved Cr Tate seconded Cr Owen-Jones That the suite of Council resolutions proposed by Compassionate Gold Coast and stated in the attached document be referred to the next meeting of the Community Services Committee for consideration and report to the Council meeting of 15 September 2017. The MOTION was LOST MOTION moved Cr Gates seconded Cr Owen-Jones That a report relating to the suite of Council resolutions proposed by Compassionate Gold Coast and stated in the attached document be referred to the next meeting of full Council meeting of 15 September 2017.

The MOTION was CARRIED UNANIMOUSLY and became the RESOLUTION RESOLUTION G17.0905.034 Meeting adjourned at 4.10pm Meeting reconvened at 4.20pm


13 GENERAL BUSINESS (Continued)

13.3 COMPASSIONATE GOLD COAST INITIATIVE (Continued) CS431/-/-(P4)


14 OTHER BUSINESS 14.1 VALUE FOR MONEY AND REFORM ROADMAP 2017-2021


14 OTHER BUSINESS (Continued) 14.1 VALUE FOR MONEY AND REFORM ROADMAP 2017-2021 (Continued)



CLOSED SESSION LOCAL GOVERNMENT ACT 2009 AND SUPPORTING REGULATIONS PROCEDURAL MOTION moved Cr Tate seconded Cr Gates That Council move into Closed Session pursuant to section 275 (1) of the Local Government Regulation 2012, for the consideration of the following item for the reason shown:-

Item Subject Reason

14.1 Value For Money And Reform Roadmap 2017-2021 Prejudicial Matter

14.2 Confidential Staff Matter Staffing Matter

CARRIED

PROCEDURAL MOTION moved Cr Gates seconded Cr La Castra That the Council move into Open Session.

CARRIED

Following resumption into open session, item 14.1 and 14.2 was moved and carried as shown on the following pages.


14 OTHER BUSINESS (Continued) 14.1 VALUE FOR MONEY AND REFORM ROADMAP 2017-2021 (Continued) RESOLUTION G17.0905.035 moved Cr Tate seconded Cr Gates


2 That the roadmap presented by the Chief Executive Officer be noted

3 The review of Economic Development & Major Projects by the working review group continue as per the ratified Full Council decision 31 January 2017 (ED17.0125.004)

4 That the working review group brought forward turn their attention to other reform matters mentioned in the Chief Executive Officer’s roadmap once the Economic Development & Major Projects reform recommendations have been considered by Full Council on or around the 17 October 2017.

5 In focusing on providing value for money services and outcomes, the City will continue to respect its employees and meet all of its legal and other obligations to those impacted.

CARRIED UNANIMOUSLY

14.2 CONFIDENTIAL STAFF MATTER

RESOLUTION G17.0905.036 moved Cr Tate seconded Cr Gates That the Mayor be delegated the authority to execute a new contract of employment of the Chief Executive Officer for a period of three (3) years and nine (9) months, with a termination date of 30 September 2021, to enable the next Council to implement a succession plan by that date.

CARRIED UNANIMOUSLY There being no further business, the meeting was declared closed at 6.38pm.


I hereby certify that these pages Numbered 1 to 76 constitute

The Minutes of the Meeting

of the Council of the City of Gold Coast

held Tuesday, 5 September 2017.

................................................................. MAYOR

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