7Advanced

Formatting Features

Chapter 4

Styles Body text

The main paragraphs in a document

Headings Titles that are often bold and in a larger and different font than

body text

Style Named set of formats Select text or paragraph

Click any of the Quick Styles (Styles included in Word to format text) on the Home tab or

Click the More button to display more styles Click Clear Formatting or Click Home ⇒ Clear Formatting to

change the formatting of the paragraph back to Normal style

Styles Kept together in sets

Home ⇒ Change Styles ⇒ Style Set and select a style from the list

New styles can be created when built-in styles are not appropriate Right-click a formatted paragraph Select Styles ⇒ Save Selection as a New Quick Style

or Right-click the Quick Style in the gallery and select

Modify To remove a style from the Quick Styles gallery

Right-click the style and select Remove from Quick Styles Gallery

Practice: Volcanoes

Complete part 1

Creating Tables Table

Consists of rows and columns of cells which can contain text or graphics

Cell Intersection of a row and a column

Row Horizontal series of cells

Column Vertical series of cells

Boundaries Column and row borders Used to change the width of a column or the height of a row

Formatting a Table To create a table

Insert ⇒ Table and then move the pointer over the grid to select the number of cells for the table

Press the Tab key to move from cell to cell Formatting a Table

Position the insertion point Click Layout ⇒ Select to display a menu of selection options

Cell Alignment Use the align cell contents buttons

Rotate Text in a cell Click Layout ⇒ Text Direction

Change Cell Margins Layout ⇒ Cell Margins

Formatting a Table Table Style

Click to apply to a table Change cell borders

Click Design ⇒ Borders Shading

Click Design ⇒ Shading Built-in Table Styles

Insert ⇒ Table ⇒ Quick Tables and then select a Built-in table style

Sorting and Calculating Data in Tables

Sorting Layout ⇒ Sort

Ascending (low to high) Descending (high to low)

Calculations Place insertion point in a cell

Layout ⇒ Formula and then select the appropriate formula

To update after making changes Right-click the cell w/formula Select Update Field to recalculate amount

Practice: Volcanoes

Complete part 2

Creating a Table of Contents

Table of Contents (TOC) List of headings and corresponding

pages numbers in a document Click References ⇒ Table of Contents and

select a style from the displayed gallery of built-in styles

Each entry is a hyperlink to the heading in the document CTRL + Click

Creating Sections in a Document Section Break

Used to divide a document into sections. Click Page Layout ⇒ Breaks which

displays a list of breaks

Section Headers and Footers To create different headers in sections

Place the insertion point in the header Click Design ⇒ Link to Previous so that it is no longer

selected Front matter

Information that comes before the body of a report Body

Contains the information being presented Click Design ⇒ Page Number ⇒ Format Page Numbers to

display a dialog box Select a format in the Number Format list

Hyphenating a Document Hyphenating

A process that divides words at the end of lines with a hyphen so that part of the word wraps to the next line.

To automatically hyphenate a document Click Page Layout ⇒ Hyphenation ⇒ Automatic Select Manual to display each word as it is

selected for hyphenation

Practice: Volcanoes

Complete part 3

Using Outline View Outline View

Displays the organization of a document View ⇒ Outline Click Promote or Demote

Applies next higher or lower level style Click Demote to Body Text

Applies Normal style Click Move Up or Move Down

Move the paragraph before or after the preceding paragraph Click Expand or Collapse

Displays or hides the text under the heading containing the insertion point

Use Show Levels Displays different heading levels

Citing Sources and Creating a Bibliography Bibliography

List of sources cited and consulted in preparation of a document

Usually on a separate page at the end of a document Citation

The notation within a document that refers to a source listed in the bibliography

Click References ⇒ Manage Sources Select New to add information for a source

Citing Sources and Creating a Bibliography Insert Citation

Place insertion point where citation is to appear Click References ⇒ Insert Citation

List of sources appears Click a source to create a citation

Create Bibliography References ⇒ Bibliography Click a format for the bibliography

Themes Theme

Named set of formats that change the colors, fonts, and other effects associated with styles

Used to maintain a consistent look in multiple documents

To change a theme Click Page Layout ⇒ Themes Click a theme in the gallery

To change formatting within the theme Click Page Layout ⇒ Colors, Page Layout ⇒

Fonts, or Page Layout ⇒ Effects

Practice: Volcanoes

Complete part 4