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THE ASEAN SECRETARIAT

INVITES INDONESIAN CITIZENS OR ASEAN NATIONALS

WITH PERMANENT RESIDENT STATUS IN INDONESIA

TO APPLY FOR THE FOLLOWING VACANCY

TECHNICAL OFFICER

SOCIAL WELFARE, WOMEN, LABOUR &

MIGRANT WORKERS (SWWLMW) DIVISION

Background:

The ASEAN Secretariat is the nerve centre of ASEAN which is a regional inter-governmental

organisation founded in 1967 to promote peace and stability, sustained economic growth,

shared-prosperity and social progress. It comprises the ten countries of Southeast Asia.

The entry into force of the ASEAN Charter on 15 December 2008 has provided new impetus

to ASEANs integration efforts by establishing a legal framework and an institutional setup

required to achieve the ASEAN Community by 2015. This includes the newly approved

organisational structure of the ASEAN Secretariat that is aligned to the requirements of the

Charter and the three Blueprints of the ASEAN Political-Security Community (APSC), the

ASEAN Economic Community (AEC), and the ASEAN Socio-Cultural Community (ASCC). TheASEAN Secretariat is therefore well positioned to provide the necessary functions required

to effectively support the community-building process under the Charter and the

Blueprints.

Currently, the ASEAN Secretariat is looking for a suitable candidate to fill the vacancy of

Technical Officer who will work under the Social Welfare, Women, Labour & Migrant

Workers Division, which is under the ASEAN Socio-Cultural Community Department. This

Division is responsible to manage ASEAN cooperation in labor and migrant workers,

womens advancement and gender quality, social welfare and development, rural

development and poverty eradication, and civil service matters.The Technical Officer

will support the Divisions work in facilitating ASEAN cooperation on labour sector.


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Duties and Responsibilities:

The duties will cover, but not limited to, the following:

1. Provide administrative support for project development and implementation in

support of the ASCC, particularly on labour sector:

Assist in liaising with the project consultants or implementing agency forprojectcoordination and implementation.

Support and assist with the update and monitoring of the development and

finalisation of the strategic plans/ programmes/proposals.

2. Assist in disbursing and reporting of project funds:

Assist in the process of receiving and disbursing funds within a dedicated trust.

Assist with the reporting on disbursement of funds.

Liaise with the Finance and Budget Division.

Assist with monitoring the status of project funds from donors according to

planned/ estimated costing of activities, and the status of the Project Financial

Report.

3. Provide technical and administrative assistance to the relevant ASEAN bodies of the

ASEAN Social Cultural Community (A SCC) with respect to meetings:

Support in contributing to the ASEAN Bodies with respect to their Meetings by

ensuring the development and production of documentation and written materials

related to the Meeting, such as Agenda, Information Papers, Concept Papers, and

other communication materials.

Compile and/or provide (filing) the relevant document such as briefing notes,

talking points and presentations for the meetings.

Assist with the drafting of meeting and/or mission reports.

Assist with the coordination of follow-up actions and decisions with relevant

internal and external parties.

4. Assist in facilitating requests from the ASEAN Member States, Dialogue Partners and

International Organizations as required:

Assist in providing timely and prompt update and responses to queries from

Member States and external sources with respect to ASEAN Cooperation in Social

Development, with regard to areas under purview.

Support in the preparation and submission to relevant Divisions within the

ASEAN Secretariat the up-to-date information on the ASEAN Cooperation in Social

Development, with regard to areas under purview, with the Head of theDivision informed of the essential developments.

Assist in the preparation of information, materials and publications for

public dissemination through the ASEAN Website and other means in consultation

with Public Outreach and Civil Society Division and other relevant ASEAN

Secretariat Directorates and Divisions to raise higher profile of the ASEAN

Cooperation in Social and Human Development, in realising the ASEAN Socio-

Cultural Community (ASCC).

Maintain and update database of Focal Points and Projects.


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Qualifications and Experience:

Bachelor degree in Social Sciences, Economics or an appropriate related field or

discipline with a minimum five (5) years of relevant work experience in technical role.

Candidates with Advanced degree in any of the above disciplines with three (3) years

relevant work experience is preferred.

Demonstrated knowledge and policy, research and technical skills in the relevant areaand ability to acquire them.

Demonstrated ability to develop, implement, monitor and review policy and procedures.

Demonstrated ability to plan and organise tasks and work flows, with proven ability for

accuracy under pressure and adherence to deadlines.

Demonstrated ability to develop and maintain sound working relationships with

stakeholders.

Demonstrated commitment to collaborative work practices.

Proven skills in problem solving in a complex organisational environment and in work

planning.

Sound oral and written communication skills and strong interpersonal skills, includingexperience in cross-cultural environment and international settings.

Competency in computer skills with adequate knowledge of Microsoft Office and Outlook

where relevant to the position.

Sound command of English, written and spoken.

Remuneration and Benefits:

Successful candidate will be offered an attractive remuneration package including monthly

transportation allowance, outpatient medical reimbursement, hospitalisation insurance,

and annual bonus of a months basic salary. Subject to good performance during the

probation, the candidate will be offered a fixed term contract of three (3) years, inclusive of

the 6-month probationary period. Selected candidate is expected to start on 15 November

2014.

How to apply:

Send your application to [email protected] highlighting your suitability and potential

contribution to the position together with a detailed CV, including a recent passport-sized

photograph and certified true copies of educational certificates obtained, and completed

Employment Application Form, which can be downloaded at www.asean.org.

Please indicate on the subject heading: Application for Technical Officer of SocialWelfare, Women, Labour & Migrant Workers Division.

Application papers should reach the ASEAN Secretariat by 17 October 2014.

The Selection Committees decision is final and only short-listed candidates will be notified.

Incomplete applications will not be considered.
mailto:[email protected]:[email protected]:[email protected]:[email protected]

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