Advisor Training 2012Office of Student Activities103 Strebel Student Center(315) 792-3037

Overview Role of an Advisor . . . . . Page 4 Expectations . . . . . . Page 6 Org Recognition Process. . . . . . Page 11 How to use Pioneer Place . . . . . . Page 13

Thank you! Thank you for accepting

your role(s) as an advisor to your student organization(s)

Your involvement will serve both the UC Community and students by directly influencing student development

Thank you!

What is an advisor? Educator Models goals, values and

missions of Utica College Serves as a mentor to their

student organization Counsels and mediates

when problems arise Advocates for organization’s

well being Role of advisor varies

between organizations

Basic Roles of an Advisor “Hands-on hands-off” approach

Aids in leadership development and skills training

Group encouragement Resource on college policies,

procedures, contacts, etc. Help the group troubleshoot problems Access to internal and external

networking Ask questions and challenge

students Channel information Monitor expenditures, policies and

goals Provide year to year continuity Provide organizational history Aid in leadership and officer transition

Expectations: The Student Leader/ Advisor Relationship

Student leaders and advisors must be clear about expectations

Communication= understanding + respect

What a student leader expects: COMMUNICATION! Assistance in formulating long-range goals and planning

short term projects Resource person- evaluate projects, performance and

progress Offer guidance by reviewing goals, objectives, and the

progress of the organization Assistance with college procedural matters Suggestions on how organization could be strengthened or

improved

What a student leader expects: Improvement strategies for leadership skills Accessible and available, should emergency situations arise Willingness to listen to and be open to criticism and

evaluation Allow the group to act on its own and make mistakes, but

help them learn from mistakes Help in maintaining organization records Encourage the division of labor among group members to

sustain member interest

What an advisor should expect of a student leader: COMMUNICATION! Keep advisor informed on activities, meetings, agendas and

topics under discussion Attendance at regularly scheduled informational meetings To assist other students in the organization in skill

development Willingness to share responsibility with other group members Documents and historically saves all group activities Invite advisors to meetings Inform and invite advisors to org events

Questions to ask your Organization

How much involvement is needed? How many events does the organization sponsor each

semester? How often does the organization meet? How do your skills match the needs of the organization? What are some needed improvement areas within the

organization? Is the advisor expected to give feedback? How often and

when?

Organization Registration MUST HAVE:

At least 5 members total, including: President/Director Treasurer/Comptroller Faculty/Staff Advisor

Valid and current constitution

Pioneer Place should always have the most up to date information on student organizations. After elections (which can also be done through PioPlace), the roster and position titles should be updated immediately to reflect new positions and new members should always be invited.

Recognition privileges Student Senate Funding Reservation of rooms Posting fliers Org mailbox On-campus fundraising Assistance on finding

resources Pioneer Place!

What is Pioneer Place?

Social network platform designed by Collegiate Link exclusive only to Utica College

Allows management of co-curricular activities such as student organizations and events

Promotes student involvement

Perks of Pioneer Place Student Organizations

MUST have a Pioneer Place to be recognized by Student Senate

All Utica students, faculty and staff can make personal page

All Utica personal may view news, upcoming events, etc. of any student organization

Advantages of Pioneer Placefor Student Organizations

* * *IT IS NOT THE RESPONSIBILITY OF THE ADVISOR TO

KEEP PIONEER PLACE UPDATED, IT IS THE RESPONSIBILITY OF THE STUDENT MEMBERS

* * *

Management of members, e-board, events and news Private messages to organization members Social Networking sites such as Facebook and/or Twitter,

may be link to an organization’s page Advertisement of events on campus-wide “Flyer board”

Pioneer Place: The Basics Updating Organization Profile Adding New Members Updating/Adding New Positions Creating Events Uploading News Sending Messages

* Any members given the permissions to update your organization’s profile can perform any of the above tasks

Updating Organization Profile Click [Edit Profile]

underneath organization’s profile picture

You can edit the Summary Description, Full Description, Contact Information and External Page Links, etc.

Click [Update] to update the changes to your organization’s page

Your profile changes have now been updated

Adding New Members Click [Invite people] under the

tab [Roster] in left-hand menu Enter the campus e-mail

addresses of individuals you wish to send membership invitations

Select [Member] from the drop down menu

Click [Send Invitations] when all people have been added to the list

A message will be sent to those selected which will prompt them to either accept or decline invitation

Updating/Adding New Positions Click [Create New Positions]

under [Positions] tab in left-hand menu

The Positions Templates that are available for this organization are listed. Click the name of the position that best matches the new position

Update the name of the position Update the remaining options

as appropriate Click [Create] The new position has been

added to your organization’s profile.

Creating Events Click [Create Event] under

[Events] tab in left-hand menu

Enter the Name, Location, Start Time and End Time

Enter a brief description of the event and attach a pre-approved flyer

Include any additional information that may be required

Click “Save” Identify who you’d like to

invite to the event by username or e-mail

Uploading News Click on [Create Article]

under the [News] tab in the left-hand menu

Enter the title summary, and the full story of the article. You can use the text editing features to customize the style of the story of your article

Upload an image to be displayed with the summary in the News ticker

Click [Save Article]

Sending Messages Click [Messaging] under

[Roster] tab in the left-hand menu

Click [Send Message] under the appropriate delivery method

Create a delivery statement using the criteria lists by clicking [Edit] on each component

Enter a subject line for the message and the body of the message

Click [Send] to send the message to your indicated recipients

Want more information on Pioneer Place? Additional information and instructional power points and

word documents are available upon request Remember, any organization members can be granted

permission to update the organization’s profile Bethany Piraino, Assistant Director of Student Activities

bapirain@utica.edu x3037

Advising Tips Have a strong interest and commitment to the student

organization and mission Build a strong relationship with the president, chairperson, or

other key members as they will be your main point of contact Praise in public, criticize in private Provide an outside perspective and assist students with

seeing “outside the box” Make sure all executive board members have your contact

info (e-mail address, work or cell-phone number)

• Student Activities Office• Bethany Piraino-Assistant Director

• UCPB Advisor• bapirain@utica.edu • x 5294

• Fran Lucia- Event Coordinator • Greek Life Advisor• flucia@utica.edu• x 3037