advocacy through embedding: integrating repositories and current research management systems (cris)...
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Advocacy through embedding:Integrating repositories and CurrentResearch Management Systems (CRIS)
William J NixonEnlighten Service Development Manager
OAI7, 23rd June 2011
Enlighten [Screenshot]
Research System [Screenshot]
Research System and Repository at Glasgow
StudentSystem
Research Mapping System & Web
Pages
Research System
Enlighten - Institutional Repository
FinanceSystem
Human Resources
System
Embedded Repository Service
• An embedded repository service is one that has been integrated with other institutional services and processes such as research management, library and learning services – JISC Call, 10/2010
Silos are the past…
Photo by docsearls on Flickr - used under a Creative Commons licence
LDAP
Embedded Repositories are here
Our Embedded Journey 2009-
• JISC ‘Enrich’ and ‘Enquire’ projects• Information Environment Programme 2009-11 (Inf11)• Embedding Enlighten alongside other University systems• Enabling sign-on with institutional ID (GUID)• Managing author disambiguation• Linking publications to funder data from Research System• Feeding institutional research profile pages• Piloting the collection of output, impact and esteem data
via the repository
Embedding (and integrating) is about…
• Being stitched into the fabric of the institution– Culturally, Technically ,Holistically
• Adding Value [for the]– Researcher, Funder(s), Institution , UK Plc
• Re-use– REF, Research Profiles, Interoperability, crosswalks and metadata
schema
• Reducing Duplication– Ingest, workflows, reporting
• Exploiting new opportunities– Data mining, business intelligence, KPI’s, Analytics, “stickiness”,
visibility
Repositories and Research Systems – 3 P’s
People PoliciesProcesses
People: Partnerships
• Academic staff• Departmental administrators• University Library • IT Services• Corporate Communications• Research and Enterprise• Human Resources• Archives
“No Repository is an island.”
Browse by Glasgow Author [Screenshot]
Staff A to Z with Publications
Linking Outputs to Awards
Browse by Research Funder Name
ESRC Funder
Enlighten Funder Data
Link from Research System
University Publications Policy – June 2008
The objectives of this policy are: • To increase the visibility of research publications
produced by staff employed by or associated with the University of Glasgow
• To ensure that research outputs are prepared and curated in a way which helps maximise the value that they have for the university in terms of the external use of bibliometric data e.g. league tables, post-2008 RAE
http://www.lib.gla.ac.uk/enlighten/publicationspolicy/
Policies: Our Publications Policy
Screenshot: REF 2014
REF and MiniREF (Oct-Dec 2010)
• Research Excellence Framework (REF) 2014• Internal REF exercise• Enlighten being used as the platform to carry out this
exercise• Using modified version of the RAE add-on software
developed by the University of Southampton for RAE 2008
• Has significantly increased staff engagement with Enlighten – which has continued beyond the exercise
MiniREF in Figures
• Over 1200 academic colleagues returned data• Exercise ran for just over six weeks…• More than 4000 additional records were added• The Enlighten team dealt with over 700+ enquiries• There were 4083 selections made (3085 articles)
– Books, chapters, exhibitions, compositions, audio, reports
Key success factors for Enlighten and the MiniREF
• Comprehensive coverage• Single Sign On (GUID) in place• Additional functionality for selecting records (IRRA)• Impact and Esteem data• Reporting options (Word and Excel)• Devolved REF Administrators • Staff “impersonation” options
MiniREF Selections
MiniREF Selection Details
Impact and Esteem
Further Embedding
• Working with College staff to address their needs• Searching Web of Science from within Enlighten• Enabling Open Access Repository Junction deposit
[Sword]• Applying CERIF model for export (IRIOS and CERIFy)• Dealing with Data (!)• Updating our REF functionality (Summer 2010)
Our Lessons
• Advocacy, advocacy, advocacy (no matter how embedded)– Repeating our message to management and academic colleagues
• People (Relationships)– Building good relationships with key people in the University and gaining
their support• Different needs
– Respecting and accommodating different disciplines and their distinct academic requirements
• External influences– Using the work and decisions made by other institutions/funders to
influence local change• Processes (and Systems)
– Understanding the research management requirements of the University and responding
A Full Text Mantra for Enlightenment – 4 R’s• Remind the staff in your School/College of the Publications Policy and the
requirement to provide full text copies of journal articles and conference proceedings.
• Reignite enthusiasm by reminding them of the benefits and advantages of making their papers available in Enlighten – worldwide audience, more citations, more impact.
• Reassure them that Enlighten staff will check publisher copyright policies to ensure that we are permitted to make their papers available.
• Reiterate that in the majority of cases we need their own final version – the closest version they have to the published version and not the PDF version provided by the publisher.
• Result: more full text!
Morag Greig, Enlighten Manager (Advocacy)
Find Out More
• [email protected]@williamjnixon
• Enlightenhttp://eprints.gla.ac.uk
• Web 2.0 Blog and Twitter http://enlightenrepository.wordpress.com• http://researchoutcomes.wordpress.com http://
twitter.com/enlightenpapers