By Joseph Rodan Jnr.

Athletics Fiji - Strategic Plan

2014 - 2019

20th March 2014

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“At first people refuse to believe that a strange new thing can be done, then they begin to hope it can be done, then they see it can be done,

then it is done and all the world wonders why it was not done centuries ago”

- Frances Burnett

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VISION

No.1 Track & Field Nation in the Oceania Region by 2019

Executive Roles

Set-up a robust structure that’s focussed at ensuring AF evolves into a high performing environment driven by passionate, dedicated, disciplined and collective group of people with the sports aligned best interest at heart,

and ensuring an institution of excellence is the ultimate end goal.

Priorities

1) To make Athletics Fiji an enjoyable, safe and great Place to be.2) To grow individuals who energise, engage and create strong culture and values for a better future.

AF Strategic Plan 2014 – 2019Outline

1. Growth - Immediate Model

2. Productivity – Smart Cost Management

a. Initiatives

3. Engagement Strategy

4. Winning Org. Strategy

5. AF Strategic Model Recap

6. Delivery of SLA 2014 to 2019 - Structure

7. Guidelines – Ops Planning Focus

8. Expected output of Strategic Planning Exercise

9. Summary – Expectation Outcome

� Formalized Budgeting Process

� Establishing Brand Values

� Centralization & Stability of AF HQ Base

� Sponsorship Drive

� Cash Cows

Productivity

� Revamping Domestic Competition

� On boarding with AF

� Elite Talent Pipeline

� Youth, Masters & Para Olympics Development

� Better alignment between AF/FPSA/FSSA

� Coach's Development Programs

Growth

Strategic Plan 2014 – 2019Major Initiatives

� Effective Marketing

� Coaching Clinics

� Brand Ambassadors

� CSI & CSR Engagements

Engagement

� Training & Development (Coaches, Athletes, Administrators)

� Robust Governance Base – Constitution, Code of Conduct for the sport, etc.

� Robust Processes – selection, AGM, media releases, internal & external communication, etc.

� Annual Calendar of Events – competition, workshops, coaching clinics, AF functions, etc.

Winning Organization

High Performance Growth

Do

mestic

C

om

petitio

n

Co

ac

he

s

De

ve

lop

me

nt

AF Org. Model

Growth Levers

Regular intensive local Competition focussed at

developing a strong pool of

athletes.

Structure, training &

development to ensure best advisory &

guidance on best updated practices

Sp

on

so

rsh

ip

Driv

e

Leverage network & model

set-up to drive for support in cash & kind

AF Plan 2014 – 2015Growth – Immediate Model

Focus in 2014/15

MaximiseInvestment

Minimise

Overheads +

=

Strategic Plan 2014 – 2019Productivity - Smart Cost Management

Our simple formulae

� Key Objectives- Centralize AF HQ at the Stadium by August 2014

- Lock-down $30k for next Domestic competition – April end

- 2010 Constitutional Amendments – Next 2014 AGM

� Key Focus Areas

- Implement entry fee charges for Easter, and remaining domestic meets.

- Organizing of one Fun Run

- Calendar of Events to determine Priority investment Areas

- Determining Cost of Running Athletics Fiji.

Smart Cost ManagementInitiative

“Re look”….. “ Redefine”….. “ Restructure”

Engagement Strategy

• Strengthen credibility by making required investments in development priority areas & supporting key community developments that supports AF Vision

• Work in partnership to manage expectationsMulti level engagement thru quarterly and bi-

annual AF reviews & future focus.

Sport of

Preference within

communities

• Credible Relationship • Multi level engagement • CSI

Expectation

Strategy

CSI Drive• Community Development & partnership programs.

CSR Development• Proactive & continuous relevant

stakeholder engagement.

Strategy Plan 2014 – 2019

Engagement Strategy

� Highly effective and credible relationship with the Government for development & other Key Stakeholders.

� Strengthened partnership with key communities.

� Support in developing communities under the targeted 3 CSI Pillars;

1. Physical Education

2. Health

3. Way of Life - Livelihood

Key Targeted Outcomes

Drive the strategic people agenda to align and Support the organisation in delivering the organizations vision and strategy

To make Athletics Fiji a great place to be,

live and play

Pri

ori

ties

W/ O

rg.

Ro

leA

F R

ole

To grow individuals who energise, engage

and create the future

2014/2019 Winning Organization Strategies

Training & Development

Good Governance Base

Process Re-engineering

Annual Calendar of Events

Str

ate

gy

• Functional Leadership training programs that will develop administrators, coaches, & elite athletes

• Preparing athletes for life after track & field

Passionate & Committed People

sustaining success beyond tomorrow

• Constitution review• Establishing a code of

conduct for Executives, administrators, coaches and athletes.

• Alignment with the Olympic Values set.

� Selection criteria's, AGM process, media releases, internal & external communication, etc.

� competition, workshops, coaching clinics, AF functions, etc.

Strategy Plan 2014 – 2019

Winning Org. Strategy

Organizational Plan Execution – B.A.UBa

se

KR

A’s Productivity Engagement

Winning Organization

Formalized Budgeting ProcessEffective Marketing Talent Development

Centralization & Stability of AF HQ

Coaches Development

Program

Youth, Masters,Para Olympics Development

AF/FPSA/FSSAAlignment

VISIONNo.1 Track & Field

Nation in the Oceania

Region by 2019Growth

AF Plan 2014 - 2019

AF Strategic Model - Recap

Establishing Brand Value

Coaching Clinics Good Governance

Process R-engineering

Annual Calendar of Events

Elite Talent Pipeline

Revamping Domestic

Competition

On boarding with AF

Cash Cows

Sponsorship DriveBrand Ambassadors

CSI & CSR Engagements

Operating Committee

Exec Team

Marketing

Project Teams

Governance / Arbitration

Domestic Competition

AF Plan

Delivery of SLA 2014 to 2019- Structure

Coaches Association

AF Plan 2014 – 2019Guidelines

� Functional Operational Plans should focus on and cover the following:

- The activities/initiatives that will deliver the Strategic Plan strategies (focus on the right things) – if you cannot establish a link back to strategy than don’t put it into plan

- Targeted and optimised use of available resources

- Can be sustained

- Provides clarity for your teams on what is expected in terms of execution, inputs and outputs

- Covers a 24mth window of activity

- Have tangible outputs that can be measured

Growth Through Sustainability

Strategic Plan 2014 – 2019Expected Outputs as a result of this exercise

� 24mth Rolling Cycle calendar supported with a plan per activity

� 24mth Rolling Competition based calendar

� Completed Project Mandates for all projects

� 24mnth CSI & CSR Engagement Plan

� 24mnth Training & Development Plan.

� 2014/2015 Budgets defined and approved by function and activity

Strategic Plan 2014 – 2019Summary

� Opportunity to establish a robust planning approach for the future

� Will provide direction, focus and clarity for people in the AF

� Integrates AF to deliver on the strategies >>working towards a common set of objectives

� Focus in 2014/2015 should be on executing the plan not developing the plan

� Drives clear roles responsibilities and accountability.

Strategic Plan 2014 – 2019Operational Budget Annually

Details Frequency Unit Cost Sub-Total Grand Total

Stadium Suva Meets 16 600.00$ 9,600.00$

West Meets

Sub-Total 30,000.00$

Athletics Fiji Fun Run

Total Cost of Eastern / Western Fun

Run & Marathon Invitational.3 $ 10,000.00 $ 30,000.00

Easter National Championships 1 6,000.00$ 6,000.00$ 6,000.00$

Coaching Clinics

Sub-Total 49,600.00$

Kids Athletics

Sub-Total 10,000.00$

Administration

Sub-Total -$ 38,568.76$

Fiji Invitational Nationals

Total Events Cost 1 79,500.00$ 79,500.00$ 79,500.00$

Elite Squad Program (3x Males / 3x

Females)

Sub-Total 48,600.00$

Contingency Funds 1 20,000.00$ 20,000.00$

Grand Total (Without SPG) 312,268.76$

-$

SPG -$

Sub-Total 99,500.00$

Grand Total 411,768.76$

Organiing 3 Fun Runs with the objective being community involvement from all walks of

life. One in East, one in West, and one is a Marathon Invitations

The objective of this meet is to host a Fiji Invitational in June with

regional participation from neighbouring Pacific Island countries, invited

clubs from Australia, NZ and USA as a buildup to the SPG. This is targeted

at fielding two Fiji Teams, a Fiji Secondary Team, and a Fiji Invitational

Team. Economically this event also would support the nation through

promotion of Sports Tourism.

To be included in this group would be the cream of the crop, top 6

athletes that have the best chances to be the best in their discipline in

the Oceania or Gold medalist in their SPG events, the best Gold

Performance.

AF Operational Draft Budget - 2015

Commentries

Straight Forward costings of Easter Championships at the ANZ Stadium.

This is what it costs run AF domestics competition East & West over 8months at at

fortnightly intervals between meets.

Cost to have 16 meets at Stadium fortnightly over 8mnths

Detailed Break-down

‘Successful organizations have one thing in common, they see change as an ally, a force not to be feared but to be welcomed

and exploited’Source: Disruption by Jean-Marie Dru

Strategic Plan 2014 – 2019Summary

EVOLUTION OF TIME

Thank You!