By Joseph Rodan Jnr.
Athletics Fiji - Strategic Plan
2014 - 2019
20th March 2014
2
“At first people refuse to believe that a strange new thing can be done, then they begin to hope it can be done, then they see it can be done,
then it is done and all the world wonders why it was not done centuries ago”
- Frances Burnett
3
VISION
No.1 Track & Field Nation in the Oceania Region by 2019
Executive Roles
Set-up a robust structure that’s focussed at ensuring AF evolves into a high performing environment driven by passionate, dedicated, disciplined and collective group of people with the sports aligned best interest at heart,
and ensuring an institution of excellence is the ultimate end goal.
Priorities
1) To make Athletics Fiji an enjoyable, safe and great Place to be.2) To grow individuals who energise, engage and create strong culture and values for a better future.
AF Strategic Plan 2014 – 2019Outline
1. Growth - Immediate Model
2. Productivity – Smart Cost Management
a. Initiatives
3. Engagement Strategy
4. Winning Org. Strategy
5. AF Strategic Model Recap
6. Delivery of SLA 2014 to 2019 - Structure
7. Guidelines – Ops Planning Focus
8. Expected output of Strategic Planning Exercise
9. Summary – Expectation Outcome
� Formalized Budgeting Process
� Establishing Brand Values
� Centralization & Stability of AF HQ Base
� Sponsorship Drive
� Cash Cows
Productivity
� Revamping Domestic Competition
� On boarding with AF
� Elite Talent Pipeline
� Youth, Masters & Para Olympics Development
� Better alignment between AF/FPSA/FSSA
� Coach's Development Programs
Growth
Strategic Plan 2014 – 2019Major Initiatives
� Effective Marketing
� Coaching Clinics
� Brand Ambassadors
� CSI & CSR Engagements
Engagement
� Training & Development (Coaches, Athletes, Administrators)
� Robust Governance Base – Constitution, Code of Conduct for the sport, etc.
� Robust Processes – selection, AGM, media releases, internal & external communication, etc.
� Annual Calendar of Events – competition, workshops, coaching clinics, AF functions, etc.
Winning Organization
High Performance Growth
Do
mestic
C
om
petitio
n
Co
ac
he
s
De
ve
lop
me
nt
AF Org. Model
Growth Levers
Regular intensive local Competition focussed at
developing a strong pool of
athletes.
Structure, training &
development to ensure best advisory &
guidance on best updated practices
Sp
on
so
rsh
ip
Driv
e
Leverage network & model
set-up to drive for support in cash & kind
AF Plan 2014 – 2015Growth – Immediate Model
Focus in 2014/15
MaximiseInvestment
Minimise
Overheads +
=
Strategic Plan 2014 – 2019Productivity - Smart Cost Management
Our simple formulae
� Key Objectives- Centralize AF HQ at the Stadium by August 2014
- Lock-down $30k for next Domestic competition – April end
- 2010 Constitutional Amendments – Next 2014 AGM
� Key Focus Areas
- Implement entry fee charges for Easter, and remaining domestic meets.
- Organizing of one Fun Run
- Calendar of Events to determine Priority investment Areas
- Determining Cost of Running Athletics Fiji.
Smart Cost ManagementInitiative
“Re look”….. “ Redefine”….. “ Restructure”
Engagement Strategy
• Strengthen credibility by making required investments in development priority areas & supporting key community developments that supports AF Vision
• Work in partnership to manage expectationsMulti level engagement thru quarterly and bi-
annual AF reviews & future focus.
Sport of
Preference within
communities
• Credible Relationship • Multi level engagement • CSI
Expectation
Strategy
CSI Drive• Community Development & partnership programs.
CSR Development• Proactive & continuous relevant
stakeholder engagement.
Strategy Plan 2014 – 2019
Engagement Strategy
� Highly effective and credible relationship with the Government for development & other Key Stakeholders.
� Strengthened partnership with key communities.
� Support in developing communities under the targeted 3 CSI Pillars;
1. Physical Education
2. Health
3. Way of Life - Livelihood
Key Targeted Outcomes
Drive the strategic people agenda to align and Support the organisation in delivering the organizations vision and strategy
To make Athletics Fiji a great place to be,
live and play
Pri
ori
ties
W/ O
rg.
Ro
leA
F R
ole
To grow individuals who energise, engage
and create the future
2014/2019 Winning Organization Strategies
Training & Development
Good Governance Base
Process Re-engineering
Annual Calendar of Events
Str
ate
gy
• Functional Leadership training programs that will develop administrators, coaches, & elite athletes
• Preparing athletes for life after track & field
Passionate & Committed People
sustaining success beyond tomorrow
• Constitution review• Establishing a code of
conduct for Executives, administrators, coaches and athletes.
• Alignment with the Olympic Values set.
� Selection criteria's, AGM process, media releases, internal & external communication, etc.
� competition, workshops, coaching clinics, AF functions, etc.
Strategy Plan 2014 – 2019
Winning Org. Strategy
Organizational Plan Execution – B.A.UBa
se
KR
A’s Productivity Engagement
Winning Organization
Formalized Budgeting ProcessEffective Marketing Talent Development
Centralization & Stability of AF HQ
Coaches Development
Program
Youth, Masters,Para Olympics Development
AF/FPSA/FSSAAlignment
VISIONNo.1 Track & Field
Nation in the Oceania
Region by 2019Growth
AF Plan 2014 - 2019
AF Strategic Model - Recap
Establishing Brand Value
Coaching Clinics Good Governance
Process R-engineering
Annual Calendar of Events
Elite Talent Pipeline
Revamping Domestic
Competition
On boarding with AF
Cash Cows
Sponsorship DriveBrand Ambassadors
CSI & CSR Engagements
Operating Committee
Exec Team
Marketing
Project Teams
Governance / Arbitration
Domestic Competition
AF Plan
Delivery of SLA 2014 to 2019- Structure
Coaches Association
AF Plan 2014 – 2019Guidelines
� Functional Operational Plans should focus on and cover the following:
- The activities/initiatives that will deliver the Strategic Plan strategies (focus on the right things) – if you cannot establish a link back to strategy than don’t put it into plan
- Targeted and optimised use of available resources
- Can be sustained
- Provides clarity for your teams on what is expected in terms of execution, inputs and outputs
- Covers a 24mth window of activity
- Have tangible outputs that can be measured
Growth Through Sustainability
Strategic Plan 2014 – 2019Expected Outputs as a result of this exercise
� 24mth Rolling Cycle calendar supported with a plan per activity
� 24mth Rolling Competition based calendar
� Completed Project Mandates for all projects
� 24mnth CSI & CSR Engagement Plan
� 24mnth Training & Development Plan.
� 2014/2015 Budgets defined and approved by function and activity
Strategic Plan 2014 – 2019Summary
� Opportunity to establish a robust planning approach for the future
� Will provide direction, focus and clarity for people in the AF
� Integrates AF to deliver on the strategies >>working towards a common set of objectives
� Focus in 2014/2015 should be on executing the plan not developing the plan
� Drives clear roles responsibilities and accountability.
Strategic Plan 2014 – 2019Operational Budget Annually
Details Frequency Unit Cost Sub-Total Grand Total
Stadium Suva Meets 16 600.00$ 9,600.00$
West Meets
Sub-Total 30,000.00$
Athletics Fiji Fun Run
Total Cost of Eastern / Western Fun
Run & Marathon Invitational.3 $ 10,000.00 $ 30,000.00
Easter National Championships 1 6,000.00$ 6,000.00$ 6,000.00$
Coaching Clinics
Sub-Total 49,600.00$
Kids Athletics
Sub-Total 10,000.00$
Administration
Sub-Total -$ 38,568.76$
Fiji Invitational Nationals
Total Events Cost 1 79,500.00$ 79,500.00$ 79,500.00$
Elite Squad Program (3x Males / 3x
Females)
Sub-Total 48,600.00$
Contingency Funds 1 20,000.00$ 20,000.00$
Grand Total (Without SPG) 312,268.76$
-$
SPG -$
Sub-Total 99,500.00$
Grand Total 411,768.76$
Organiing 3 Fun Runs with the objective being community involvement from all walks of
life. One in East, one in West, and one is a Marathon Invitations
The objective of this meet is to host a Fiji Invitational in June with
regional participation from neighbouring Pacific Island countries, invited
clubs from Australia, NZ and USA as a buildup to the SPG. This is targeted
at fielding two Fiji Teams, a Fiji Secondary Team, and a Fiji Invitational
Team. Economically this event also would support the nation through
promotion of Sports Tourism.
To be included in this group would be the cream of the crop, top 6
athletes that have the best chances to be the best in their discipline in
the Oceania or Gold medalist in their SPG events, the best Gold
Performance.
AF Operational Draft Budget - 2015
Commentries
Straight Forward costings of Easter Championships at the ANZ Stadium.
This is what it costs run AF domestics competition East & West over 8months at at
fortnightly intervals between meets.
Cost to have 16 meets at Stadium fortnightly over 8mnths
Detailed Break-down
‘Successful organizations have one thing in common, they see change as an ally, a force not to be feared but to be welcomed
and exploited’Source: Disruption by Jean-Marie Dru
Strategic Plan 2014 – 2019Summary
EVOLUTION OF TIME
Thank You!