africa centers of excellence project

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Africa Centers of Excellence Project

Implementation Plan

ACE II MUST 44

2016– 2022

08th September 2016

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Pharm-Bio Technology and Traditional Medicine Centre (PHARMBIOTRAC)

[ACE II MUST 44]

Implementation Plan

2016– 2022

(Version 08/09/2016)

Contact: Casim Umba Tolo (Ph. D)

Centre Leader PHARMBIOTRAC Mbarara University of Science & Technology,

P. O. Box 1410, Mbarara, Uganda. Tel. No: +256 485 20851, Fax. No: +256 485 20782

Mobile: +256 772 837055 E-mail: [email protected]

Website: http://www.must.ac.ug

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Contents

Contents .................................................................................................................................... 3

Abbreviations ............................................................................................................................ 4

1. Brief Narrative Summary ................................................................................................... 6

2. Overview of Planned Outputs, Activity Cost for First Year ........................................... 10

3. Timing of Planned Activities for Entire Project Period ................................................. 22

4. Implementation Arrangements ....................................................................................... 26

4.1 Guiding rules and regulations ..................................................................................... 26

4.2 Governance structures ............................................................................................... 26

4.3 Organizational Chart ................................................................................................... 30

4.4 Project team Roles and responsibilities ...................................................................... 30

4.5 Incentive structures..................................................................................................... 31

4.6 Environment safeguards ............................................................................................. 35

5. Performance Monitoring ................................................................................................. 36

6. Budget .............................................................................................................................. 40

6.1 Summary Budget allocation ........................................................................................ 40

6.2 Detailed Budget .......................................................................................................... 40

7. Detailed Activity Sheets .................................................................................................. 43

8. Annexes ........................................................................................................................... 67

8.1a Procurement Manual ..................................................................................................... 67

8.1b Procurement Plan .......................................................................................................... 67

8.1c Financial Management Plan .......................................................................................... 74

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Abbreviations

ACE African Centre of Excellence AICAD African Institute for Capacity Development BSU Bishop Stuart University BUMETHA Bushenyi Medical & Traditional Healers Association CEMAS Computerized Education. Management and Accounting System CEO Chief Executive Officer Cipla-QCL CIPLA Quality Chemical Industries Limited Uganda DLI Disbursement Linked Indicators DLR Disbursement Linked Results EC Executive Committee EHC Excel Hort Consult Ltd. F&A C Finance and Administration Committee FREC Faculty Research and Ethics Committee GMP Good Manufacturing Practice GU Gulu University HOD Head of Department ICT Information and communications technology IHST Institute of Transdisciplinary Health Sciences and Technology at

Transdisciplinary University IRB Institutional Review Board IUCEA Inter-University Council for East Africa KEMRI-CTMDR Kenya Medical Research Institute, Center for Traditional Medicine and Drug

Research KHP Kazire Health Products Ltd. LT Lecture Theatre M&E Monitoring and Evaluation Mak-CoNAS Makerere University College of Natural Science MSc Master of Science MoU A memorandum of understanding MUST Mbarara University of Science and Technology MSF Médecins Sans Frontières NCRI Natural Chemotherapeutics Research Institute NDA National Drug Authority NEMA National Environment Management Authority PHARMBIOTRAC Pharm-Bio Technology and Traditional Medicine Centre PhD Doctor of Philosophy PI Principal Investigator Q1, Q2, Q3, Q4, Quarter 1, Quarter 2, Quarter 3, Quarter 4, QAC Quality Assurance Committee REC Research Ethics Committee RUFORUM Regional Universities Forum for Capacity Building in Agriculture SC Steering Committee SDR Special Drawing Rights TBD To Be Determined THETA Traditional and Modern Health Practitioners Together Against AIDS TM Traditional Medicine TMK Traditional Medicine Knowledge TMP Traditional Medical Practice TOR Terms of Reference UCM Catholic University of Mozambique (Universidade Católica de Moçambique)

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UKZN University of KwaZulu-Natal UNCHE Uganda National Council for Higher Education UNCST Uganda National Council for Science & Technology UOFG University of Gezira USA United States of America USD United States Dollar UTAMU Uganda Technology and Management University WB World Bank WPI Worchester Polytechnic Institute Y1, Y2,Y3, Y4, Y5 Year 1, Year 2, Year 3, Year 4, Year 5

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1. Brief Narrative Summary

Motivation:

Africa has a rich biodiversity that forms the continent’s natural wealth on which its social, cultural and economic systems are largely based, yet Africa still has a low life expectancy and economic productivity compared to other continents. This is majorly due to a high burden of infectious diseases such as malaria, HIV, tuberculosis etc. and now also rising cases of non-communicable diseases, hence causing a dual health challenge. The non-communicable diseases such as cancers, diabetes, hypertension, stroke, obesity, and chronic respiratory disease are becoming the most killer diseases and are predicted to overtake infectious diseases in the near future. This situation is made worse by inadequate yet expensive drugs and even where drugs are available, counterfeit drugs continue to flood the market with up to 35% of antimalarial drugs accessed by the population reported as being fake. For ages, Traditional medicine (TM) and Traditional Medicine Knowledge (TMK) systems have formed part of Africa’s wealth, but has not been science driven to improve quality of life and productivity in the region. Apart from TM and TMK, Africa’s biodiversity has enormous potential to produce modern drugs such as high value biopharmaceuticals but it has not been scientifically explored widely and developed. In addition, very little work has been done in clinical validation of TM and TMK. The lack of clinical evidence creates a huge knowledge gap that limits use by biomedical health practitioners. This in turn limits potential investment in TM related drug discovery and products development by the private industry. While several other factors may be contributing to under-exploitation of TM, and TMK systems and low application of pharm-biotechnology in Africa, the key factors remain; inadequate number of scientists specialized in TM and pharm-biotechnology, lack of multi-disciplinary and trans-disciplinary research teams, lack of appropriate equipment and skills, lack of specialized training in the region to raise the critical mass of scientists in TM and pharm-biotechnology, poor linkages with private sector and non-involvement of TMK holders in the training and research programs.

To address these development challenges, Mbarara University of Science and Technology (MUST) through the World Bank’s African Centers of Excellence (ACE) initiative is creating, in the region, a unique framework to produce specialized and highly skilled graduates that will exploit the rich flora and fauna to develop high value science driven TM products and biopharmaceuticals to address not only development challenges of Africa but also preserving the local biodiversity. The ACE will create a conducive and enabling environment for curriculum review and development to create specialization on science driven TM and pharm-biotechnology training, research and product development at postgraduate level. Equipped with state-of-the-art equipment, Pharm-Bio Technology and Traditional Medicine Centre (PHARMBIOTRAC) will be the region’s center of excellence in science driven TM and Pharm-biotechnology. The centre will specialize in systematic identification, documentation, mapping, conservation, harvesting, extraction, isolation, characterization, structural elucidation and modification of active molecules from plants and other life forms for production of high value science driven TM and biopharmaceutical products for uptake by pharmaceutical and herbal medicines industries in the region.

Objectives: The main objective of PHARMBIOTRAC is to build a critical mass of specialized and skilled human resource that can advance traditional medicine and Pharm-Biotechnology for socio-economic development of Africa, and the specific objectives include to;

Strengthen capacity in the region to train highly skilled and specialized professionals in traditional medicine and Bio-pharmaceuticals,

Strengthen capacity in the region to engage in cutting edge research in TM and systems biology for health products development,

Create capacity in collaboration with private sector industry for development, production and commercialization of TM, biopharmaceuticals and nutraceuticals from research outputs,

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Advance the practices of TM/TMK in the region and promote domestication and sustainable utilization of medicinal species.

Methodology: MUST is mandated to teach both undergraduate and graduate programmes (MSc & PhD), as well as short courses and it promotes transfer of scientific knowledge and innovations to the community for sustainable society transformation. PHARMBIOTRAC will attract multidisciplinary students from the region including botanists, biochemists, chemists, pharmacognocists, engineers, pharmacologists, pharmacists, microbiologists, biotechnologists, and train them through transdisciplinary approaches to build teams for joint projects and enterprises. PHARMBIOTRAC will use scientific methods to improve TM products and to identify active molecules that can be developed into biopharmaceuticals. To achieve its goal, PHARMBIOTRAC will augment its existing teaching faculty by attracting and recruiting specialist hands-on scientists from the region and mentor them in collaboration with professors from partner universities in USA, India and South Africa. The centre, through the transdisciplinary approach of graduate training and specialization will lead to teamwork in the development of science-driven TM products and biopharmaceuticals, leading to their commercial production in the region by private sector industries. Through dynamical linking of research and education to industry, the research outputs and the graduates will be absorbed by private sector industry to mass produce high value science driven TM products and biopharmaceuticals highly needed for disease control and prevention worldwide. The application of Pharm-biotechnology particularly systems biology will spur drug discovery leading to production of biopharmaceuticals for national, regional and international markets. In addition to biopharmaceutical industry, the graduates of PHARMBIOTRAC will serve as faculties in partner universities, and other organizations in the region to train more specialists in TM and biopharmaceuticals. Results: Some of the envisioned outputs of PHARMBIOTRAC within 5 years will include;

30PhD graduated at the end of 5 years specialised in TM, drug production and drug discovery,

60 MSc graduated at the end of 5 years with career path in TM, drug production and value chain management,

At least 2 programs internationally and regionally accredited by an international quality assurance agency at the end of 5 years,

150 peer reviewed publication in international reputed journals at the end of 5 years,

8 drug molecule patents registered,

2 Research projects jointly launched with private sector and or partner universities,

2 products licensed for commercial production by national or regional private sector industry,

2 product monographs,

5000 Traditional Medical Practitioners (TMPs) fully trained through short courses (5 modules),

100 Herbal medicine producers trained in tailor-made short courses on quality, safety and efficacy of their products in line Good Manufacturing Practices (GMP),

At least 5 conferences organised at the end of 5 years,

275 conference presentations by students and faculty (at national, regional and international level),

Regional students, faculty and governments highly attracted to the centre and its services.

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Partnerships:

A total of 18 partners were finally carefully selected to tap into their vast experience and expertise in various fields of Pharm-Biotechnology and Traditional medicine and who expressed interest through provision of support letters for PHARMBIOTRAC. The collaboration is anticipated in various ways including;

• Visiting lectureship, Student placements, external examiner secondment, external supervision, etc.

• Joint research and publication, whereby more research grants are sourced through proposal writing and networking. In this case, it is of great advantage to have a diverse pool of partners from where consortia can be constituted for joint future engagement, outreach and sustainability.

However, one national partner - Uganda Industrial Research Institute (UIRI) has been dropped because MUST already has collaboration with them and the same arrangement will be used for PHARMBIOTRAC. In addition, one Regional Partner - Institute of Traditional Medicine Muhimbili University of Health and Allied Sciences (ITMUHASU), Tanzania, has been dropped from the list of partners due to absence of a support letter from them. Nevertheless, ITMUHASU will still be notified of the opportunities for their staff to train at PHARMBIOTRAC when the program starts.

Table 1: PHARMBIOTRAC partners national, regional and international include; No Abbreviation Full Name 1 BSU Bishop Stuart University 2 GU Gulu University 3 Mak-CoNAS Makerere University College of Natural Science 4 UTAMU Uganda Technology and Management University 5 UKZN – South Africa University of KwaZulu-Natal 6 UOFG – Sudan University of Gezira 7 UCM – Mozambique Catholic University of Mozambique 8 WPI – USA Worchester Polytechnic Institute Massachusetts 9 IHST – India Institute of Transdisciplinary Health Sciences and Technology at

Transdisciplinary University 10 KEMRI-CTMDR –

Kenya Kenya Medical Research Institute, Center for Traditional Medicine and Drug Research

11 NCRI Natural Chemotherapeutics Research Institute 12 Cipla-QCL CIPLA Quality Chemical Industries Limited Uganda 13 EHC Excel Hort Consult Ltd. 14 KHP Kazire Health Products Ltd. 15 BUMETHA Bushenyi Medical & Traditional Healers Association 16 UNCST Uganda National Council for Science and Technology 17 RUFORUM Regional Universities Forum For Capacity Building in Agriculture 18 AICAD African Institute for Capacity Development

Important changes made in the proposal: The important changes made following PHARMBIOTRAC proposal review are;

1. The Financial Management and Administration Structure: - In addition to the Project’s Director Finance and Administration, there shall be two Project Accountants for PHARMBIOTRAC; one is already university employee in finance department and the other will be recruited and paid directly by the project. They shall report to the Director Finance and Administration who is the deputy university bursar who in turn will report to the University Secretary (Accounting officer, MUST) and the center leader.

2. Financial transactions: - Shall be maintained by Quick books software. Authorization and approval of project transactions shall follow the University‘s established structures.

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However, the center leader shall be the principal approver of all transactions and the principal signatory to the PHARMBIOTRAC bank account that will be operated at Standard Chartered Bank with either the director finance and administration or the University Secretary as co-signatories.

3. Acronym change: - ‘PHARMTRAC’ has been changed to PHARMBIOTRAC.

4. Support by government: - will include; payment of the wage bill of more than 80% of PHARMBIOTRAC faculty and support staff in addition to provision of space and laboratories for learning and research. The Natural Chemotherapeutics Research Institute of the Ministry of Health is financed by government of Uganda to conduct research in Traditional Medicine is a key partner of PHARMBIOTRAC and will offer its facilities and staff for training of PHARMBIOTRAC students.

5. ‘Ethical and institutional review board’ set-up and practices: - MUST has a very strong IRB empowered by the National IRB to vet and register all research activities in the western region of Uganda. The chair Research of PHARMBIOTRAC, Prof Juliet Mwanga and her team will ensure that all research projects and activities are approved by the Faculty Research and Ethics Committee (FREC) of medicine faculty, Institutional Review Board/Research Ethics Committee (REC) of the university and also registration with the Uganda National Council for Science and Technology (UNCST) and other regional bodies as may be necessary.

6. Involvement of Ethnobotanists and Pathologists: - MUST has a strong department of pathology under the Faculty of Medicine and this department has been included as a core unit to take care of drug toxicity studies and training of students. MUST Faculty of Science also has very experienced and highly trained Ethnobotanist, Dr. Eunice Olet in the Faculty of Science. She will work with Prof. Maud Kamatanesi (Ethnobotanist) of Bishop Stuart University and Prof. Hannington Oryem-Origa (Ethnobotanist/plant biologist) of Makerere University to train and mentor students and conduct research in ethnobotany aspects of PHARMBIOTRAC.

7. Augmentation of modern drug discovery subject areas: in addition to focus on TM and drug production systems, an MSc program on modern drug discovery utilising systems biology and biotechnology has been revised to create PhD tracks for modern drug discovery and development.

8. Reduction of number of local partners: the number of local partners has been reduced from 10 to 9 concentrating on those who gave letters of support and those who add strength to the project.

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2. Overview of Planned Outputs, Activity Cost for First Year

Table 2: Overview of first project year Code Priority

Rank Result/Activity/Task Budget Estimate (US$)

ACE leader

Partners Total

Action Plan1

(1 highest 5 lowest)

5.1 Action Plan for archiving Learning Excellence

(Component total for

ACE leader)

(Component total for partners)

(Total of component)

5.1.1 1 Benchmarking visits (India) 35,360 - 35,360

5.1.2 1 Benchmarking visits (South Africa) 29,290 - 29,290

5.1.3 1 Benchmarking visits (USA) 37,995 - 37,995

5.1.4 3 Establishment of learning teams 1,000 - 1,000

5.1.5 2 Installation of ICT systems for learning 10,000 - 10,000

5.1.6 1 Curriculum development (Short courses MSc & PHD ) 20,400 - 20,400

5.1.7 1 Curriculum accreditation (Fast Track fees) 16,000 - 16,000

5.1.8 3 Student Handbooks (PhD & Masters) 340 - 340

5.1.9 2 Learning materials (lecturers reference materials, demonstration materials etc.)

6,000 - 6,000

5.1.10 3 Upgrading Learning Facilities Pharmacy (production unit) 70,000 - 70,000

5.1.11 3 Lecture room upgrade 12,000 - 12,000

5.1.12 3 Digital Library / ICT learning centre / video conferencing facilities/ computer workstations for students

50,000 - 50,000

5.1.13 4 Standby generator (purchase & installation) 10,000 - 10,000

5.1.14 4 Fuel and maintenance 3,600 - 3,600

5.1.15 1 Chair Learning Excellence coordination 660 - 660

5.1.16 3 Advertisement/ assembling of trainers/ recruitment of students for short courses and training

2,000 500 2,500

5.1.17 3 Advertisement/ assembling, recruitment of students for MSc and PhD, and training

2,000 500 2,500

5.1.18 2 Facilitation for industry experts / practitioners (10 ppl) - 4,500 4,500

5.1.19 1 Tuition Fee PhD 30,000 - 30,000

5.1.20 1 Tuition Fee MSc 24,000 - 24,000

5.1.21 1 Traditional Medicine Clinics setup and maintenance 20,000 - 20,000

5.1.22 1 Stipend PhD (annually) 45,000 - 45,000

5.1.23 1 Stipend MSc (annually) 30,000 - 30,000

5.1.24 1 Travel (Flights) for Students (return flights) 4,800 - 4,800

5.1.25 2 External examiners 1,500 - 1,500

5.1.26 3 Annual dissemination conference and Annual general meeting

- - -

5.1.27 1 Student presentation at national conferences 2,500 - 2,500

5.1.28 1 Student presentation at regional conferences - - -

5.1.29 1 Student presentation at international conferences - - -

5.1.30 1 Community / Industry attachments (Masters) 6,900 - 6,900

5.1.31 2 Community / Industry attachments (PhD) 6,800 - 6,800

5.1.32 2 30 Seater Bus 50,000 - 50,000

5.1.33 1 Bus (fuel and maintenance) 7,200 - 7,200

5.1.34 5 Medical emergency fund / First Aid kit 1,000 - 1,000

5.1

Subtotal 536,345 5,500 541,845

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Code Priority Rank

Result/Activity/Task Budget Estimate (US$) ACE

leader Partners Total

Action Plan 2


5.2 Action Plan for archiving Research Excellence (Component total for

ACE leader)



5.2.1 3 Research Policy and Plan draft development (Y1 development Y4 review)

4,620 - 4,620

5.2.2 3 Research Policy and Plan finalisation (Y1 development Y4 review)

15,900 1,750 17,650

5.2.3 1 Staff attachments to foreign laboratories WPI (USA) - 7,775 7,775

5.2.4 1 Staff attachments to foreign laboratories IHST (India) - 5,550 5,550

5.2.5 1 Staff attachments to foreign laboratories KEMRI (Kenya) - 15,600 15,600

5.2.6 1 Staff attachments to foreign laboratories Gezira (Sudan) - 16,050 16,050

5.2.7 1 Establishment of Living gene bank (Garden) - MUST 26,000 - 26,000

5.2.8 1 Staff research funds 15,000 - 15,000

5.2.9 2 Staff participation in regional conference 14,550 - 14,550

5.2.10 2 Staff participation in international conference 17,600 - 17,600

5.2.11 1 Germplasm collection missions (MUST) 11,000 - 11,000

5.2.12 1 Pharm-Biotech laboratory equipment purchase, installation, tear and wear

94,500 - 94,500

5.2.13 1 Product development laboratory, purchase, installation, tear and wear

188,600 - 188,600

5.2.14 1 Analytical Laboratory, purchase, installation, tear and wear 118,500 - 118,500

5.2.15 2 Journal Publication fee (Open Access) 12,500 - 12,500

5.2.16 3 Patenting Fees - - -

5.2.17 2 Monographs (Product Monographs) 6,000 - 6,000

5.2.18 1 Masters Seminars 1,860 - 1,860

5.2.19 1 Doctoral Seminars 1,860 - 1,860

5.2.20 1 Supervision fee (Masters) - - -

5.2.21 1 Supervision fee (PhD) - - -

5.2.22 1 Supervision fee field (Masters) (3 days / semester) 3,000 - 3,000

5.2.23 1 Supervision fee fee (PhD) (3 days/ semester) 2,000 - 2,000

5.2.24 4 Joint follow up proposal development - - -

5.2.25 2 Chair Research Excellence coordination 660 - 660

5.2.26 1 Research support for MSc students 21,000 - 21,000

5.2.27 1 Research support for PhD students 45,000 - 45,000

5.2.28 1 Station wagon purchase (4 wheel drive) 100,000 - 100,000

5.2.29 1 Fuel and maintenance for Station wagon (4 wheel drive) 16,800 - 16,800

5.2.30 1 Laboratory technician 6,000 - 6,000

5.2 Subtotal 722,950 46,725 769,675

Action Plan 3


5.3 ACE Action Plan for archiving Quality Assurance (Component total for

ACE leader)



5.3.1 2 Quality Assurance and M&E consultancy 4,000 - 4,000

5.3.2 1 Chair Learning and Research Quality Assurance 660 - 660

5.3.3 3 Tracer studies 3,000 - 3,000

5.3 Subtotal 7,660 - 7,660

Action Plan 4


5.4 ACE Action Plan regarding Equity Dimensions (Component total for

ACE leader)



5.4.1 1 Access audit 2,000 - 2,000

5.4.2 2 Facility upgrade 4,000 - 4,000

5.4 Subtotal 6,000 - 6,000

Action Plan 5


5.5 ACE Action Plan for Attracting Academic Staff and Students from the Region (Expected output)


ACE leader)



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Code Priority Rank



5.5.1 2 Dissemination of Research Policy to attract academic staff of the region

1,000 - 1,000

5.5.2 1 Language learning support 3,000 - 3,000

5.5.3 1 Recruited staff salaries (2 senior lecturers) 48,000 - 48,000

5.5 Subtotal 52,000 - 52,000

Action Plan 6


5.6 ACE Action Plan for National and Regional Academic Partners (Expected output)


ACE leader)



5.6.1 1 Regional Visiting faculty members - Kenya - 7,410 7,410

5.6.2 1 Regional Visiting faculty members - South Africa - 7,410 7,410

5.6.3 1 Regional Visiting faculty members - Sudan - 7,410 7,410

5.6.4 1 Regional Visiting faculty members - Mozambique - 7,410 7,410

5.6.5 1 National Visiting faculty members - BSU - 2,960 2,960

5.6.6 1 National Visiting faculty members - Makerere - 3,260 3,260

5.6.7 1 National Visiting faculty members - UTAMU - 3,260 3,260

5.6.8 1 National Visiting faculty members - Gulu University - 3,460 3,460

5.6.9 1 Student attachment African Partner - KEMRI - Kenya - 19,000 19,000

5.6.10 1 Student attachment African Partner - Gezira University - Sudan

- 21,000 21,000

5.6.11 2 Establishment of Living gene bank (Garden) - BSU/GU - 26,000 26,000

5.6.12 2 Germplasm collection maintenance (BSU) - 4,060 4,060

5.6.13 2 Germplasm collection maintenance (Gulu University) - 4,060 4,060

5.6 Subtotal - 116,700 116,700

Action Plan 7


5.7 ACE Action Plan for National and Regional Sector Partners (Expected output)


ACE leader)



5.7.1 1 Community training kits 6,300 - 6,300

5.7.2 2 Training Centre (Traditional Medical Practitioners) BUMETHA

- 10,000 10,000

5.7.3 3 Training Centre (Traditional Medical Practitioners) IIACM 10,000 - 10,000

5.7.4 3 Training Centre (Traditional Medical Practitioners) THETA-Uganda

10,000 - 10,000

5.7.5 2 Training Centre (Traditional Medical Practitioners) ANAMED

10,000 - 10,000

5.7.6 2 Training Centre (Traditional Medical Practitioners) NCRL centre

10,000 - 10,000

5.7 Subtotal 46,300 10,000 56,300

Action Plan 8


5.8 ACE Action Plan for Collaboration with International Academic Partners (Expected output)


ACE leader)



5.8.1 1 International Visiting faculty members (USA) - 9,090 9,090

5.8.2 1 International Visiting faculty members (India) - 7,490 7,490

5.8.3 1 Sabbatical Place (6 months per year) 21,300 - 21,300

5.8 Subtotal 21,300 16,580 37,880

Action Plan 9


5.9 ACE Action Plan for Management and Governance (Expected output)


ACE leader)



5.9.1 1 Establishment of PHARMBIOTRAC secretariat 23,000 - 23,000

5.9.2 2 Installation of ICT systems for finance & administration 5,000 - 5,000

5.9.3 1 Inception and planning meeting of all partners 18,036 17,700 35,736

5.9.4 2 Meeting of Steering Committee 9,060 - 9,060

5.9.5 2 Meeting of Executive Committee 1,140 - 1,140

5.9.6 2 Meeting of Finance & Administration committee 480 - 480

5.9.7 1 Core Team Project review and planning meeting 5,550 - 5,550

5.9.8 1 PHARMBIOTRAC meetings with WB & IUCEA 3,920 - 3,920

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Code Priority Rank



5.9.9 1 Bi-Annual Meeting by IUCEA 24,040 - 24,040

5.9.10 1 Staff orientation workshop 1,000 - 1,000

5.9.11 1 PHARMBIOTRAC Administrator 24,000 - 24,000

5.9.12 1 PHARMBIOTRAC Administrative Assistant 6,000 - 6,000

5.9.13 1 PHARMBIOTRAC Accountant 24,000 - 24,000

5.9.14 2 PHARMBIOTRAC Procurement Assistant 6,000 - 6,000

5.9.15 1 Partner coordination / supervision visits regional (2 ppl) 17,880 - 17,880

5.9.16 1 Driver 3,000 - 3,000

5.9.17 1 Cleaner 2,400 - 2,400

5.9.18 1 Office supplies 1,800 - 1,800

5.9 Subtotal 176,306 17,700 194,006

Action Plan 10


5.10 ACE Action Plan for archiving Sustainable Financing (Expected output)


ACE leader)



5.10.1 1 Chair Innovation & Business Management 30,000 - 30,000

5.10.2 2 Business clinic (furniture, computer, software) 8,800 - 8,800

5.10.3 2 Product exhibitions (Regional) 5,200 - 5,200

5.10.4 2 Product exhibitions (National) 2,280 - 2,280

5.10.5 4 Chair innovation & Business Management Meetings 660 - 660

5.10.6 1 Student handbooks (in-service professionals short course) 1,000 - 1,000

5.10.7 1 Student handbooks (short course for TMPs) 5,000 - 5,000

5.10.8 3 Business clinic coordination & branding 15,600 - 15,600

5.10 Subtotal 68,540 - 68,540

Action Plan 11


5.11 ACE Action Plan for Monitoring and Evaluation (Expected output)


ACE leader)



5.11.1 1 Strategic plan draft development 4,620 - 4,620

5.11.2 2 Strategic plan finalisation 8,500 3,150 11,650

5.11.3 2 M&E Missions (internal) 4,000 - 4,000

5.11 Subtotal 17,120 3,150 20,270

Subtotal (Operation) 1,654,521 216,355 1,870,876

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Table 3: Overview distribution among partners

Code Action Plan

Result/Activity/Task Budget Estimate (US$). NB: Coding for partner organisation (see Table 4)

To

tal P

artn

er

Bu

dge

t

BS

U

GU

Ma

k-C

oN

AS

UT

AM

U

UK

ZN

UO

FG

UC

M

WP

I

IHST

KE

MR

I

NC

RI

Cip

la-Q

CL

EH

C

KH

P

BU

ME

TH

A

UN

CS

T

RU

FO

RU

M

AIC

AD

AP 1 5.1 Action Plan for Learning Excellence

5.1.16 Advertisement/ assembling of trainers/ Recruitment of students for short courses and training

50

0

50

0

5.1.17 Advertisement/ assembling, recruitment of students for MSc and PhD, and training

50

0

50

0

5.1.19 Facilitation for industry experts / practitioners (10 ppl)

1,5

00

3,0

00

4,5

00

Subtotal

2,5

00

3,0

00

5,5

00

AP 2 5.2 Action Plan for archiving Research Excellence

5.2.2 Research Policy and Plan finalisation (Y1 development Y4 review) 7

50

1,0

00

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

75

0

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Code Action Plan


To

tal P

artn

er

Bu

dge

t

BS

U

GU

Ma

k-C

oN

AS

UT

AM

U

UK

ZN

UO

FG

UC

M

WP

I

IHST

KE

MR

I

NC

RI

Cip

la-Q

CL

EH

C

KH

P

BU

ME

TH

A

UN

CS

T

RU

FO

RU

M

AIC

AD

5.2.3 Staff attachments to foreign laboratories (USA) -

-

-

-

-

-

-

7,7

75

-

-

-

-

-

-

-

-

-

-

-

5.2.4 Staff attachments to foreign laboratories (India) -

-

-

-

-

-

-

-

5,5

50

-

-

-

-

-

-

-

-

-

-

5.2.5 Staff attachments to foreign laboratories (KEMRI) -

-

-

-

-

-

-

-

-

15

,60

0

-

-

-

-

-

-

-

-

-

5.2. Staff attachments to foreign laboratories Gezira -

-

-

-

-

16

,05

0

-

-

-

-

-

-

-

-

-

-

-

-

-

Subtotal

75

0

1,0

00

-

-

-

16

,05

0

-

7,7

75

5,5

50

15

,60

0

-

-

-

-

-

-

-

-

46

,72

5

AP 6 ACE Action Plan for National and Regional Academic

16 | Page

Code Action Plan


To

tal P

artn

er

Bu

dge

t

BS

U

GU

Ma

k-C

oN

AS

UT

AM

U

UK

ZN

UO

FG

UC

M

WP

I

IHST

KE

MR

I

NC

RI

Cip

la-Q

CL

EH

C

KH

P

BU

ME

TH

A

UN

CS

T

RU

FO

RU

M

AIC

AD

5.6.1 Regional Visiting faculty members - Kenya -

-

-

-

-

-

-

-

-

7,4

10

-

-

-

-

-

-

-

-

7,4

10

5.6.2 Regional Visiting faculty members - South Africa -

-

-

-

7,4

10

-

-

-

-

-

-

-

-

-

-

-

-

-

7,4

10

5.6.3 Regional Visiting faculty members - Sudan -

-

-

-

-

7,4

10

-

-

-

-

-

-

-

-

-

-

-

-

7,4

10

5.6.4 Regional Visiting faculty members - Mozambique -

-

-

-

-

-

7,4

10

-

-

-

-

-

-

-

-

-

-

-

7,4

10

5.6.5 National Visiting faculty members - BSU 2

,96

0

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

2,9

60

5.6.6 National Visiting faculty members - Makerere -

-

3,2

60

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

3,2

60

5.6.7 National Visiting faculty members - UTAMU -

-

-

3,2

60

-

-

-

-

-

-

-

-

-

-

-

-

-

-

3,2

60

17 | Page

Code Action Plan


To

tal P

artn

er

Bu

dge

t

BS

U

GU

Ma

k-C

oN

AS

UT

AM

U

UK

ZN

UO

FG

UC

M

WP

I

IHST

KE

MR

I

NC

RI

Cip

la-Q

CL

EH

C

KH

P

BU

ME

TH

A

UN

CS

T

RU

FO

RU

M

AIC

AD

5.6.8 National Visiting faculty members - Gulu University -

3,4

60

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

3,4

60

5.6.9 Student attachment African Partner - KEMRI - Kenya -

-

-

-

-

-

-

-

-

19

,00

0

-

-

-

-

-

-

-

-

19

,00

0

5.6.10 Student attachment African Partner - Gezira University - Sudan

-

-

-

-

-

21

,00

0

-

-

-

-

-

-

-

-

-

-

-

-

21

,00

0

5.6.11 Establishment of Living gene bank (Garden) - BSU/GU

13

,00

0

13

,00

0

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

26

,00

0

5.6.12 Germplasm collection maintenance (BSU)

4,0

60

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

4,0

60

5.6.13 Germplasm collection maintenance (Gulu University) -

4,0

60

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

4,0

60

18 | Page

Code Action Plan


To

tal P

artn

er

Bu

dge

t

BS

U

GU

Ma

k-C

oN

AS

UT

AM

U

UK

ZN

UO

FG

UC

M

WP

I

IHST

KE

MR

I

NC

RI

Cip

la-Q

CL

EH

C

KH

P

BU

ME

TH

A

UN

CS

T

RU

FO

RU

M

AIC

AD

Subtotal

20

,02

0

20

,52

0

3,2

60

3,2

60

7,4

10

28

,41

0

7,4

10

-

-

26

,41

0

-

-

-

-

-

-

-

-

11

6,7

00

AP 7 5.7 ACE Action Plan for National and Regional Sector Partners 5.7.2 Training Centre (Traditional Medical Practitioners)

BUMETHA

56

30

0

10

,00

0

Subtotal

56

30

0

89,5

00

AP 8 5.8 ACE Action Plan for Collaboration with International Academic Partners 5.8.1 International Visiting faculty members (USA) -

-

-

-

-

-

-

9,0

90

-

-

-

-

-

-

-

-

-

-

9,0

90

5.8.2 International Visiting faculty members (India) -

-

-

-

-

-

-

-

7,4

90

-

-

-

-

-

-

-

-

-

7,4

90

19 | Page

Code Action Plan


To

tal P

artn

er

Bu

dge

t

BS

U

GU

Ma

k-C

oN

AS

UT

AM

U

UK

ZN

UO

FG

UC

M

WP

I

IHST

KE

MR

I

NC

RI

Cip

la-Q

CL

EH

C

KH

P

BU

ME

TH

A

UN

CS

T

RU

FO

RU

M

AIC

AD

Subtotal - - - - - - -

9,0

90

7,4

90

-

-

-

-

-

-

-

-

-

16

,58

0

AP 9 5.9 ACE Action Plan for Management and Governance 5.9.3 Inception and planning meeting of all partners

55

0

70

0

60

0

60

0

1,5

00

1,4

50

1,4

50

3,1

00

1,5

00

1,2

50

60

0

60

0

45

0

45

0

45

0

60

0

60

0

1,2

50

17

,70

0

Subtotal

55

0

70

0

60

0

60

0

1,5

00

1,4

50

1,4

50

3,1

00

1,5

00

1,2

50

60

0

60

0

45

0

45

0

45

0

60

0

60

0

1,2

50

17

,70

0

AP 11 5.11 ACE Action Plan for Monitoring & Evaluation

5.11.2 Strategic plan finalisation

45

0

70

0

50

0

50

0

50

0

50

0

3,1

50

Subtotal

45

0

70

0

50

0

50

0

50

0

50

0

3,1

50

20 | Page

Code Action Plan


To

tal P

artn

er

Bu

dge

t

BS

U

GU

Ma

k-C

oN

AS

UT

AM

U

UK

ZN

UO

FG

UC

M

WP

I

IHST

KE

MR

I

NC

RI

Cip

la-Q

CL

EH

C

KH

P

BU

ME

TH

A

UN

CS

T

RU

FO

RU

M

AIC

AD

Total per Partner Y1

21

,77

0

22

,92

0

4,3

60

4,3

60

8,9

30

48

,63

0

8,8

80

21

,71

0

16

,91

0

51

,38

0

1,1

00

60

0

45

0

45

0

10

,45

0

60

0

3,6

00

4,2

50

23

1,3

50

21 | Page

Table 4: Coding of partner organisation No Abbreviation Full Name 1 BSU Bishop Stuart University 2 GU Gulu University 3 Mak-CoNAS Makerere University College of Natural Science 4 UTAMU Uganda Technology and Management University 5 UKZN - South Africa University of KwaZulu-Natal 6 UOFG – Sudan University of Gezira 7 UCM – Mosambique Catholic University of Mozambique 8 WPI – USA Worchester Polytechnic Institute 9 IHST – India Institute of Transdisciplinary Health Sciences and Technology at

Transdisciplinary University 10 KEMRI-CTMDR – Kenya Kenya Medical Research Institute, Center for Traditional

Medicine and Drug Research 11 NCRI Natural Chemotherapeutics Research Institute 12 Cipla-QCL CIPLA Quality Chemical Industries Limited Uganda 13 EHC Excel Hort Consult Ltd. 14 KHP Kazire Health Products Ltd. 15 BUMETHA Bushenyi Medical & Traditional Healers Association 16 UNCST Uganda National Council for Science & Technology 17 RUFORUM Regional Universities Forum For Capacity Building in Agriculture 18 AICAD African Institute for Capacity Development

22 | Page

3. Timing of Planned Activities for Entire Project Period

Table 5: Work plan for the project

Activity Timeline (Implementation months) 1 2 3 4 5 6 7 8 9 10 11 12

5.1 Action Plan for Learning Excellence Benchmarking visits (India) Benchmarking visits (South Africa) Benchmarking visits (USA) Establishment of learning teams Installation of ICT systems for learning Curriculum development (Short courses MSc & PHD )

Curriculum accreditation Advertisement of short courses, assembling of trainers

Student Handbooks (PhD, Masters & short courses, TMPs)

Learning materials (lecturer’s reference materials, demonstration materials etc.)

Upgrading Learning Facilities Pharmacy Lecture Lecture rooms Digital Library / ICT learning centre / video conferencing facilities/ computer workstations for students

Standby generator (purchase & installation) Fuel and maintenance Facilitation for industry experts / practitioners (10 ppl)

Tuition Fee PhD Tuition Fee MSc Stipend PhD (annually) Stipend MSc (annually) External examiners Annual dissemination conference and Annual general meeting

Student presentation at national conferences Travel (Flights for students) Community / Industry attachments (Masters) Community / Industry attachments (PhD) 30 Seater Bus Fuel and maintenance (bus)

5.2 Action Plan for Research Excellence Research Policy and Plan draft development (Y1 development Y4 review)

23 | Page


Research Policy and Plan finalisation (Y1 development Y4 review)

Staff attachments to foreign laboratories (WPI, USA)

Staff attachments to foreign laboratories (ITHST, India)

Staff attachments to regional laboratories (KEMRI, Kenya)

Staff attachments to regional laboratories (Gezira University, Sudan)

Establishment of Living gene bank (Garden) – MUST

Fuel and maintenance of pick up Germplasm collection missions (MUST) Pharm-Biotech Laboratory equipment purchase, installation, tear and wear

Product development Laboratory, purchase, installation, tear and wear

Analytical Laboratory, purchase, installation, tear and wear

Journal Publication fee (Open Access) Monographs (Product Monographs) Masters Seminars Doctoral Seminars Field Supervision fee (Masters) Field Supervision fee (PhD) Supervision field facilitation (Masters) (6 days / semester)

Supervision field facilitation (PhD) (6 days/ semester)

Chair Research Excellence coordination Research support for MSc students Research support for PhD students Station wagon (4x4) procurement Fuel and maintenance of Station wagon Laboratory Technician

5.3 Action Plan for Quality Assurance Identification and selection of M&E consultant Quality Assurance and M&E (Consultant) engaged

Schedule and hold internal M&E meetings with consultant

Chair Learning and Research Quality Assurance (Develop internal M&E plan and data collection tools) tracer studies

5.4 ACE Action Plan regarding Equity Dimensions

24 | Page


Access audit Facility upgrade

5.5 ACE Action Plan for Attracting Academic Staff and Students from the Region Dissemination of Research Policy to attract academic staff of the region

Advertising and wide dissemination of calls for PhD and Masters courses

Language learning support Recruited staff salaries (2 senior lecturers)

5.6 ACE Action Plan for National and Regional Academic Partners Regional Visiting faculty members - Kenya Regional Visiting faculty members - South Africa Regional Visiting faculty members - Sudan Regional Visiting faculty members – Mozambique

National Visiting faculty members - BSU National Visiting faculty members - Makerere National Visiting faculty members - UTAMU National Visiting faculty members - Gulu University

Student attachment African Partner - KEMRI – Kenya

Student attachment African Partner - Gezira University - Sudan

Establishment of Living gene bank (Garden) - BSU/GU

Germplasm collection maintenance (BSU) Germplasm collection maintenance (Gulu University)

5.7 ACE Action Plan for National and Regional Sector Partners Community training kits Training Centre (Traditional Medical Practitioners) BUMETHA

Training Centre (Traditional Medical Practitioners) IIACM

Training Centre (Traditional Medical Practitioners) THETA-Uganda

Training Centre (Traditional Medical Practitioners) ANAMED

Training Centre (Traditional Medical Practitioners) NCRL centre

5.8 ACE Action Plan for Collaboration with International Academic Partners International Visiting faculty members (USA)

25 | Page


International Visiting faculty members (India) Sabbatical Place (6 months per year) Negotiate and sign funding contract

5.9 ACE Action Plan for Management and Governance Establishment of PHARMBIOTRAC secretariat Put in place governance framework, financial management, administrative, procurement, monitoring and evaluation procedures and systems

Installation of ICT systems for finance & administration

Inception and planning meeting of all partners Meeting of Steering Committee Meeting of Executive Committee Meeting of Finance & Administration committee Staff orientation workshop PHARMBIOTRAC Administrator (recruitment) PHARMBIOTRAC Administrative Assistant (recruitment)

Chair, Finance and Administration (in place) PHARMBIOTRAC Accountant (in place) PHARMBIOTRAC Accounts Assistant (recruitment)

PHARMBIOTRAC Internal Auditor (in place) Centre Leader (in place) Deputy Centre Leader / PI (in place) Partner coordination visits regional (2 ppl) Driver recruitment and salary Cleaner recruitment and salary

5.10 ACE Action Plan for Sustainable Financing Chair Innovation & Business Management salary Business clinic (furniture, computer, software) Product Exhibitions (Regional) Product Exhibitions (National) Business clinic coordination & branding

5.11 ACE Action Plan for Monitoring and Evaluation Strategic plan draft development Strategic plan finalisation Collect, collate, analyse data for M&E M&E Missions (internal)

26 | Page

4. Implementation Arrangements

4.1 Guiding rules and regulations

Mbarara University of Science and Technology (MUST), is the second oldest public University in Uganda, and was established by an Act of Parliament of the Republic of Uganda a body corporate with perpetual succession and a common seal and with power to sue and to be sued in it's corporate name. It aims at promoting relevant and quality education in science and technology for community transformation. MUST promotes transfer of scientific knowledge and innovations to the community for sustainable society transformation. Just like any other tertiary institution in Uganda, MUST is governed by “Universities and other tertiary institutions Act, 2001 (as amended in, 2003 and as amended in, 2006), an Act of Parliament of the republic of Uganda. The University delivers both undergraduate and graduate programmes and these are accredited by the Uganda National Council for Higher Education (UNCHE). PHARMBIOTRAC will operate under the general regulations of the Mbarara University of Science and Technology (MUST). The provisions of the academic regulations of MUST empowers the University to award degrees, diplomas and certificates. It also empowers the University to withdraw such awards, if it is ascertained that the award was obtained by fraud or tainted by any act that the University believes undermines its integrity. PHARMBIOTRAC, as a semi-autonomous Centre, will be regulated by Human Resources Policies Manual, Financial Operations Policies and Procedures Manual, and will adhere to the Procurement Policy (indicated annexes) of Financial Manual (MUST). All students admitted under PHARMBIOTRAC will be subjected to the rules and regulations governing students at MUST. The University’s Legal Counsel will review all the Centre’s contracts and MoUs with partners to ensure that they are within the legal framework of the University and consistent with national and international laws. The Vice Chancellor will be signatory to all agreements. These measures will ensure that all the activities of the centre are directly under the oversight of the university and thus safeguard the Centre against fraud and corruption. The Internal Audit Department of MUST and that of the centre will routinely conduct audit functions of PHARMBIOTRAC for any forms of transactions taking place at PHARMBIOTRAC and will respond to external audit issues under the supervision of the PHRAMBIOTRAC steering committee.

4.2 Governance structures

PHARMBIOTRAC governance systems, structure and roles

PHARMBIOTRAC steering committee: The overall decision making organ of the center will be the PHARMBIOTRAC Steering Committee (SC) equivalent of a board that will consist of 13 persons. The Commissioner for Higher Education Ministry of Education Science, Technology and Sports will be the chair, the Vice Chancellor MUST will be the deputy chair, the members will include; Vice Chancellor BSU, Vice Chancellor GU, Director Finance and Administration (Deputy Bursar of MUST), chair learning excellence, Chair research excellence, Director NCRI, and two representatives from private sector partners, Center leader who will be secretary and Deputy center leader who will be deputy secretary. The SC will hold meetings on quarterly basis and the expenses will be met by PHARMBIOTRAC.

The Vice Chancellor will report the proceedings of PHARMBIOTRAC Steering Committee and activities of PHARMBIOTRAC to the university senate and council.

PHARMBIOTRAC Finance and Administration committee (F&A C): This committee shall be responsible for all financial administration and management including overseeing procurement processes. It shall consist of (8 persons), the Director Finance and Administration (Deputy Bursar, MUST), Project Accountant (MUST Senior Assistant Bursar), Internal Auditor-MUST, the Chair Learning, Chair Research, Chair Innovations and Business Management, Deputy centre leader and the centre

27 | Page

leader. The centre leader shall be the chair of this committee. The F & A C shall meet as and when needed. The secretary to the committee shall be the project administrator.

PHARMBIOTRAC Executive Committee (EC): The day to day management of PHARMBIOTRAC will be the EC which shall consist of 9 persons and shall have bimonthly meetings. The EC will consist of the Centre Leader who will be the chair, Deputy Centre Leader who will the deputy chair, Chair Learning Excellence, the Chair Research Excellence, the Chair Innovations and Business, the Chair Quality Assurance Learning and Research, the Director Finance and Administration, and two student representatives (one MSc and one PhD). The EC chair will report directly to the Vice Chancellor who will be updated with the center progress on monthly basis.

Centre Leader: The center will have a semi-autonomous leadership and governance systems under strong and transparent center leader Dr. Casim Umba Tolo who is a Senior Lecturer at MUST and has been the Coordinator of the teams developing MUST ACE proposals. He has excellent internal and external relationships and he will also be the coordinator of all collaborations of PHARMBIOTRAC with all the partners and other stakeholders. He will directly oversee PHARMBIOTRAC and directly report to the Vice Chancellor who will in turn report to the University Council. He will also chair the PHARMBIOTRAC executive committee. He will ensure independence of PHARMBIOTRAC. To achieve this, he will ensure that the activities of PHARMBIOTRAC including appointment of staff, recruitment of students, staff and student evaluation, procurements processes etc. are in line with PHARMBIOTRAC objectives and MUST policies. He will be principal signatory to the PHARMBIOTRAC bank account that will be operated at Standard Chartered Bank with the director finance and administration and the University Secretary.

Deputy Center Leader/Principal Investigator: Dr. Patrick Ogwang who is a senior lecturer with background in pharmacy and pharmacology will be Principal Investigator and the deputy center leader. He has vast experience in traditional medicine research and product development. He will be principal investigator of the PHARMBIOTRAC project overseeing and coordinating all learning, Research, Quality Assurance and Quality Control, and Business and Innovation units of PHARMBIOTRAC. He will serve as the center CEO and head of PHARMBIOTRAC secretariat, consulting and reporting directly to the center leader supported by the Project Administrator and Administrative Assistant.

PHARMBIOTRAC Administrator: PHARMBIOTRAC shall hire a project administrator who will be responsible for the day-to-day administration of the secretariat. She/he shall be responsible for effective communications, logistics and protocols, recording of minutes of meetings, scheduling activities and appointments at PHARMBIOTRAC. She/he shall be responsible for prompting the various center chairs to launch their programs according to schedules etc as well as other duties that may be assigned to them from time to time by the PHARMBIOTRAC leadership. The project administrator will maintain progress reports from all sites and collaborating Institutions; review all planned activities and suggest adjustments, as necessary to the center leadership; monitor outputs and outcomes of PHARMBIOTRAC and reports to center leadership, who in turn will assess the report, advise and make recommendations. She/he shall also prepare the bi-monthly meetings of the executive committee as well as the bi-annual meetings of the Steering Committee of PHARMBIOTRAC.

PHARMBIOTRAC Administrative Assistant: PHARMBIOTRAC shall hire a project administrative assistant who will be responsible for assisting the project administrator in the day-to-day running of administrative activities at the PHARMBIOTRAC secretariat. She/he shall be responsible in assisting the project administrator in keeping records, operating machines for photocopying, duplicating, binding, and filing documents. She/he shall be responsible for collection and delivery of mail and other materials as required from and to the post office, government agencies and other institutions. She/he shall be responsible for sorting, delivery and pick up of mail from various offices and any other duties as required.

Justification for hiring PHARMBIOTRAC Administrator and Administrative Assistant:

28 | Page

Hiring of these two individuals is highly justified given the complex nature of the interactions expected to yield success for PHARMBIOTRAC. The roles to be played by the project administrator and administrative assistant at PHARMBIOTRAC secretariat cannot be underestimated especially that these roles cannot be played by current MUST staff due to the fact that PHARMBIOTRAC involves 20 institutions (national, regional and international) and a large array of potential industrial partners. It is envisaged that these organizations would need to be engaged and constantly interacted with in order to create a firm and effective communication system and coordinated PHARMBIOTRAC activities between and among partners. Such engagement would need full time attention without competing assignments that may gain priority over PHARMBIOTRAC activities. Furthermore, funding for the PHARMBIOTRAC will be received from the World Bank based on Disbursement Linked Indicators (DLIs)/ Disbursement Linked Results (DLRs) fulfilment. The achievement of these results is monitored by indicators of performance (i.e. DLIs/DLRs). The PHARMBIOTRAC secretariat would help focus on results exclusively by monitoring progress on the achievement of the indicators agreed in the project’s Implementation Plan (IP). This job requires dedicated attention and a strong liaison among PHARMBIOTRAC partners who have to learn a new PHARMBIOTRAC organizational culture with efficiencies designed to be improvements on existing structures within most partner institutions. Therefore, hiring PHARMBIOTRAC financed staff would mitigate against the institutional factors that may hinder project implementation success.

Chair, Learning Excellence: Prof. Amon G. Agaba who chair a team of faculty responsible for the academic programs of the center, including technical guidance on curriculum development, teaching excellence, teaching planning, examination etc. He is credited with initiating a new program at MUST in pharmaceutical sciences funded by World Bank under millennium science initiative. The chair shall report all the activities to the Principal Investigator/Deputy Center leader.

Chair Research Excellence: Dr. Juliet Mwanga-Amumpaire will chair a team of faculty, students and laboratory personnel responsible for all research programs including joint research projects with regional and international partners. She is currently the Director Epicenter Research Centre Uganda of Médecins Sans Frontières (MSF) International (doctors without borders) based at MUST. This center is a world class research laboratory for disease surveillance and clinical studies. This laboratory will also be utilised by PHARMBIOTRAC students for their training and research activities. The chair and her team will ensure that all research projects and activities are approved by the Faculty Research and Ethics Committee (FREC), Institutional Review Board/Research Ethics Committee (REC) and also registration with the Uganda National Council for Science and Technology (UNCST). They will oversee and coordinate research program of the PHARMBIOTRAC including research proposal development research planning, research implementation and management, research output dissemination etc. This team representation will be drawn from each of the Key partner Institutions including private sector or industry. It shall include at least 2 members from Traditional Medicine partners. The chair shall report all the activities to the Principal Investigator/Deputy Center leader.

Chair Learning and Research Quality Assurance: Dr. Esther Ankunda: will chair a team overseeing quality of center’ research and teaching including; student and staff performance, proposal quality, publication quality, products quality etc. The chair will work hand in hand with the PHARMBIOTRAC consultant for QAC and M&E. The chair shall report all the activities to the Principal Investigator/Deputy Center leader.

Chair Innovation & Business Management: Eng. Anke Weisheit: will chair team consisting mainly of representatives private sector Cipla/QCL, Kazire Healthcare Products Ltd, Excel Hort Consult, NCRI. They will oversee the key areas of entrepreneurship, innovation incubation, and knowledge / technology commercialization, product development and commercialisation, licensing and patenting etc. The chair shall report all the activities to the Principal Investigator/Deputy Center leader.

Director Finance and Administration: Mr. Dominique Musana will oversee all the cash flow, financial management, funds allocation tools and procedures, procurement supervision etc. Ensure that these

29 | Page

are in line with MUST policies and World Bank procedures. The Financial Management and Administration Structure of the PHARMBIOTRAC shall be headed by the Project’s Director Finance and Administration who is the University Deputy Bursar Mr. Dominique Musana. Mr. Dominique Musana will oversee all the cash flow, financial management, funds allocation tools and procedures, procurement supervision etc., and ensure that these are in line with MUST policies and World Bank guidelines and procedures. The Project’s Director Finance and Administration shall report to University Secretary who is the Accounting officer of Mbarara University of Science and Technology (MUST) and the centre leader.

There shall be two Project Accountants for PHARMBIOTRAC, the first one being the University Senior Assistant Bursar Mr. Francis Ndyaguma. He shall report to the Director Finance and Administration who in turn will report to the University Secretary (Accounting officer, MUST) and the center leader. In addition, there shall be a second Project Accountant for PHARMBIOTRAC who shall be hired as per the recommendations by Ministry of Finance, Planning and Economic Development of the Republic of Uganda, and the World Bank during negotiations. The Project’s Director Finance and Administration shall supervise the two Accountants whose job descriptions shall be elaborated later on with clear terms of reference, but well before the Project’s Implementation commences. Other financial support functions including internal auditing shall be handled using the existing structures of the University.

Financial transactions of the Project shall be maintained by Quick books software which generates reports such as income and expenditure statements. Authorization and approval of project transactions shall follow the University‘s established structures. However, the center leader shall be the principal signatory to the PHARMBIOTRAC bank account that will be operated at Standard Chartered Bank with the director finance and administration and the University Secretary as co-signatories.

Stakeholder’s annual General meeting and scientific conference: This shall be held once a year to present to center’s performance to stakeholders and invite their suggestions on areas of improvement. The stakeholders shall include all national, regional and international partners of PHARMBIOTRAC, government line ministries from Uganda and regional countries, selected private sector, other universities in the region, civil society organizations, media houses etc.

Contacts between Center Leadership and staff of World Bank Office in Kampala, Uganda Contact has been made with Dr. Peter Okwero and appointment made to meet with him. The team will also propose a biannual meeting with Health and Education Office and counterparts at the World Bank Office in Kampala, for updating, guidance and assistance with financial or procurement challenges. This however, will be augmented by calls to the officers as and when need arises.

30 | Page

4.3 Organizational Chart

4.4 Project team Roles and responsibilities

Table 6: Overview of core project team: Name Discipline Project

title/Role Responsibility

Dr. Casim Umba Tolo, PhD

Biology (Animal Physiology / Ecology)

Centre Leader Overall leadership and Partnerships and external relations, teaching / students supervision and mentoring

Dr. Patrick Engeu Ogwang, PhD

Pharmacy / Experimental Pharmacology

Deputy Centre Leader

Principal Investigator and day to day oversight / operations, teaching / students’ supervision and mentoring. Oversee and coordinate training and research programs of the center, including research proposal development, research planning, research implementation and management, research output dissemination including publications and conference presentations.

Prof. Amon G. Agaba, PhD

Medicine / Clinical Pharmacology

Chair Learning Excellence

Responsible for the academic programs of the center, including technical guidance on curriculum development, teaching excellence, teaching planning, examination etc.

Associate Professor

Medicine / paediatrics /

Chair Research Excellence

Chair research presentations by the staff and students and approval of research grants,

31 | Page

Name Discipline Project title/Role

Responsibility

Juliet Mwanga-Amumpaire, MMed

community health outreach

research outputs and research dissemination of the center.

Dr. Esther Ankunda, PhD

Public Health

Chair Learning and Research Quality Assurance

Overseeing quality of center’s research and teaching including; student and staff performance, proposal quality, publication quality, products quality, teaching / students supervision and mentoring

Eng. Anke Weisheit, M.Sc.

Traditional Medicine, Business and Innovation, linkage to Traditional Medical Practitioners

Chair Innovation and Business Management

Attracting business partnerships and funding to the center, Oversee the key areas of entrepreneurship, innovation incubation, and knowledge / technology, linking with private sector and traditional medical practitioners, community outreach, commercialization, licensing, royalty and patenting.

Mr. Dominique Musana, CPA(U)

Finance / Administration

Director Finance and Administration

Oversee all the cash flow, financial management and administration, funds allocation tools and procedures, procurement supervision and ensure that these are in line with MUST policies and World Bank guidelines and procedures.

4.5 Incentive structures PHARMBIOTRAC will put in place incentive and a motivation structure that encourages students, academic and non-academic staff as long as they work for the centre and their work/activities are deemed to contribute significantly to the achievement of the milestones set for the project. Academic staff incentives will include attachment to regional and international laboratories of partner institutions, but also to other relevant institutions/industries to enable them acquire new and needed skills and expertise. Additionally, PHARMBIOTRAC will encourage and support participation at international conferences of its faculty, staff and students as a way of international exposure and gaining experiences elsewhere in the world, especially outside Africa, hence promoting excellence and knowledge sharing. It is expected that faculty will also benefit through supervision of student research and publications in peer reviewed journals with publication fees covered by PHARMBIOTRAC. Publications are prerequisite for career development and promotion in our university and will be a significant motivator for faculty involvement in PHARMBIOTRAC activities. In addition, an attractive research policy to be developed will include benefit sharing of innovation and patents by faculty and staff and the institution which shall include; royalties from patents. Some of the more specific incentives that will be offered to faculty and project staff are outlined in Table 7 below:

Table 7: Incentive system Project title/Role

Discipline Motivating factors Incentive required/ offered

Centre Leader (Dr. Casim Umba Tolo)

Biology (Animal Physiology/ Ecology)

Recognition for leadership, responsibility and achievement

1. Attachment to regional and international laboratories/institutions/industries to acquire new and needed skills and expertise, e.g. WPI (USA), Gezira University (Sudan). 2. Participation at international benchmarking exercises for best practices to

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Project title/Role


promote excellence at PHARMBIOTRAC 3. Participation at international conferences (4 per year). 4. Payment for publications fees in peer reviewed journals. 5. Promotion by the institution resulting from student supervision and publications.

Deputy Centre Leader (Dr. Patrick Ogwang)

Pharmacy / Experimental Pharmacology

Recognition for leadership, responsibility and advancement of the pharmacy profession

1. Participation at international benchmarking exercises for best practices to promote excellence at PHARMBIOTRAC 2. Attachment to regional and international laboratories/institutions/industries to acquire new and needed skills and expertise, e.g. WPI (USA), ITHST-FRLHT (India), KEMRI (Kenya), China. 3. Participation at international conferences (4 per year). 5. Payment for publications fees in peer reviewed journals. 6. Promotion by the institution resulting from student supervision and publications.

Vice Chancellor, MUST (Prof. Celestine Obua)

Medicine/ Clinical Pharmacology

Recognition for achievement as a top administrator and a led/senior mentor for the PHARMBIOTRAC implementing team, and advancement of the pharmacy profession

1. Participation at international benchmarking exercises for best practices to promote excellence at PHARMBIOTRAC. 2. Participation at international level with partners in policy dialogue and signing of MOUs for PHARMBIOTRAC. 3. Participation at international conferences (2 per year). 4. Payment for publications fees in peer reviewed journals.

Chair Learning Excellence (Prof. Amon Agaba)

Medicine / Clinical Pharmacology

Recognition for achievement because the PHARMBIOTRAC builds on Bachelor of Pharmaceutical Sciences initiated by him in 2009

1. Participation at international benchmarking exercises for best practices to promote excellence at PHARMBIOTRAC 2. Participation at international conferences (2 per year). 3. Payment for publications fees in peer reviewed journals.

Chair Research Excellence (Assoc Prof. Juliet Mwanga)

Medicine / paediatrics / community health outreach

Recognition for achievement, and responsibility

1. Attachment to regional and international hospitals/health facilities/ institutions to acquire new and further clinical trial experiences, e.g. ITHST-FRLHT (India), KEMRI (Kenya), China, UKZN (South Africa). 2. Participation at international conferences (2 per year). 3. Payment for publications fees in peer reviewed journals. 4. Promotion by the institution resulting from student supervision and publications.

Chair Learning and Research Quality Assurance (Dr. Esther Atukunda)

Nursing / Public Health


1. Attachment to regional and international hospitals/health facilities/ institutions to acquire new and further clinical trial experiences, e.g., UKZN (South Africa), ITHST-FRLHT (India), KEMRI (Kenya), China.

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Project title/Role


2. Participation at international conferences (2 per year). 3. Payment for publications fees in peer reviewed journals. 4. Promotion by the institution resulting from student supervision and publications.

Head Pharmacology (Assoc Prof. Paul Alele)

Pharmacology Recognition for achievement, responsibility, and advancement of the pharmacy profession


Head Microbiology (Dr. Joel Bazira)

Microbiology Recognition for achievement, and responsibility


Head Pathology (Prof. Damarias Lafita)

Pathology Recognition for achievement, and responsibility

1. Participation at international conferences (1 per year). 2. Payment for publications fees in peer reviewed journals.

Head Biochemistry (Assoc Prof. Gertrude Kiwanuka Nakiwala)

Biochemistry Recognition for achievement, and responsibility


Head Physiology (Prof. Nosmo Mukiibi)

Physiology Recognition for achievement, and responsibility

1. Participation at international conferences (1 per year). 2. Payment for publications fees in peer reviewed journals.

Head Anatomy (Dr. Grace Mwanga)

Anatomy Recognition for achievement, and responsibility


Head Community Health (Assoc Prof. Edgar Mulogo)

Community health



Head Pharmacy (Assoc Prof. Genny Dominguez)

Pharmacy Recognition for achievement, responsibility, and advancement of the pharmacy profession


Head Pharmaceutical Sciences (Dr. Duncan

Pharmaceutical sciences

Recognition for achievement, responsibility, and advancement of the

1. Attachment to regional and international laboratories/institutions/industries to acquire new and needed skills and expertise, e.g. USA, China, KEMRI (Kenya),

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Project title/Role


Ssesazi) pharmacy profession 2. Participation at international conferences (1 per year). 3. Payment for publications fees in peer reviewed journals. 4. Promotion by the institution resulting from student supervision and publications.

Head Ethnobotanist (Dr. Eunice Olet)

Botany and taxonomy

Recognition for achievement, responsibility, and advancement of the pharmacy profession

1. Attachment to regional and international Universities/herbaria/museums & other institutions to acquire new and further herbal plant identification experiences, e.g., UKZN (South Africa), ITHST-FRLHT (India), China. 2. Participation at international conferences (1 per year). 3. Payment for publications fees in peer reviewed journals. 4. Promotion by the institution resulting from student supervision and publications.

Head Biotechnology (TBD)

Biotechnology Recognition for achievement, responsibility, and advancement of the pharmacy profession


Head Traditional Medicine (TBD)

Traditional/ Natural medicines

Recognition for achievement, responsibility, and advancement of the pharmacy profession


Chair Innovation and Business Management (Eng. Anke Weisheit)

Traditional Medicine, Business and Innovation, linkage to TM Prctitioners


1. Salary and career growth 2. Participation at international conferences (2 per year) and participation in international Expo and Trade fairs (2 per year) 3. Payment for publications fees in peer reviewed journals.

Director Finance and Administration (Mr. Dominique Musana)

Finance / Administration


1.Career growth in large grant management 2. Participation at international benchmarking exercises for best practices to promote excellence at PHARMBIOTRAC

Project Administrator (to be recruited)

Administration Recognition for achievement, and responsibility

Salary and career growth

Administrative Assistant (to be recruited)

Administration Recognition for achievement, and responsibility


Internal audit (MUST)

Auditing Recognition for achievement, and responsibility

Career growth in large grant management Participation at international benchmarking exercises for best practices to promote excellence at PHARMBIOTRAC

Project Accountant (Mr. Francis

Accounting Recognition for achievement, and responsibility


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Project title/Role


Ndyaguma) Project Accountant II (to be recruited)

Accounting Recognition for achievement, and responsibility


Procurement Assistant / secretary (to be recruited)

Procurement Recognition for achievement, and responsibility


Lab technician (to be recruited)

Laboratory science



Driver (to be recruited)

transport Recognition for achievement, and responsibility


Cleaner (to be recruited)

--------- Recognition Salary

4.6 Environment safeguards

Environmental Management Plan from safeguard screening and disclosed on your website, please list responsible staff see Online available: http://www.must.ac.ug/downloads/MUST%20PHARMTRAC%20ESMP_15_01_2015.pdf

http://www.must.ac.ug/downloads/MUST%20PHARMTRAC%20ESMP_15_01_2015.pdf

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5. Performance Monitoring

Table 8: Overview of Disbursement Linked Indicators (DLI) and Disbursement Linked Results (DLR)

Disbursement Linked Indicators

(Can trigger maximum 6 million USD equivalent )

Action to be Completed Definition Disbursement Calculation Formula

(expressed in USD equivalent)

DLI #1: Institutional readiness Total amount 1,100,000 (expressed in USD equivalent)

DLR#1.1: To meet Conditions for Effectiveness

Disbursed when all conditions for effectiveness outlined in the legal agreements signed between the ACE hosting government and the World Ban

DLR#1.1: 600,000

DLR#1.2: Development of detailed implementation plans

Disbursed when detailed implementation plan of ACE is approved by the ministry in charge of higher education as part of the Performance Agreement.

DLR#1.2: 500,000

DLI #2: Excellence in education and research capacity and development impact Total amount 4,300,000 (expressed in USD equivalent)

DLR# 2.1: Timely annual implementation of the plans

Disbursement based on the achievement of at least 50% and scalable up to 85% of implementation targets in any given year. Achievement rates beyond 85% in any given year triggers a 100% disbursement of that year

DLR#2.1: 500,000

DLR #2.2: Newly enrolled students in the ACE of which at least 20% must be regional (African) students.

Short-Term Courses: Disbursement occurs when any course leading to qualification (certificate/diploma /degree) counts as a short-term course: 400 per male national student 500 per female national student 800 per male regional student 1,000 per female regional student.

DLR#2.2: 1,200,000

Master’s: Disbursement occurs when Master’s students have successfully completed at least one semester: 2,500 per male nationa1 student 3,000 per female national student 4,500 per male regional student 5,500 per female regional student.

PhD: Disbursement occurs when PhD students enrol: 12,000 per male national student 15,000 per female national student 25,000 per male regional student 30,000 per female regional student. Disbursement for academic accomplishment will occur upon the student’s successful completion of a Master’s program or the approval of a student’s

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PhD research proposal. The amount triggered will be half of the above indicated in each category, totalling for not more than 300,000.

DLR#2.3: Accreditation of quality of education programs.

Disbursement occurs when a Master or PhD program is accredited by international or regional or national body (satisfactory to the World Bank): 300,000 per program internationally accredited 150,000 per program regionally accredited 75,000 per program nationally accredited 75,000 per program for self-evaluation (satisfactory executed according to internationally recognized standard). Self-evaluation and national accreditation, totalling for not more than 300,000.

DLR# 2.3: 600,000

DLR#2.4: Collaboration and partnerships for applied research and training

Disbursement occurs when MoUs are signed and accompanied by signed proposals that outline at least a two-year collaboration and partnership work-program: 30,000 per MoU with public institutions/civil society 40,000 per MoU with private sector/ industry In order to access the disbursement under this DLR minimum 1 eligible MoU with private sector must be approved. All MoU work programs must be satisfactory to IUCEA/World Bank.

DLR#2.4: 200,000

DLR#2.5: Peer-reviewed journals papers or peer-reviewed conference papers

Disbursement occurs when a paper is accepted by a peer-review journal or is an accepted peer-reviewed conference paper: 30,000 per paper accepted by a peer-reviewed journal 20,000 per accepted peer-reviewed conference paper.

DLR#2.5: 300,000

DLR#2.6: Faculty and PhD student exchanges to promote regional research and teaching

This DLR is awarded to the ACE when it hosts faculty/PhD students from other institutions or when it sends its faculty/PhD students to other institutions; locally, in the region or internationally for a “period” of minimum two weeks (for teaching/research collaboration): 5,000 per “period” within the country 10,000 per “period” within the region 8,000 per “period” for international.

DLR#2.6: 500,000

DLR#2.7: External revenue generation

Externally generated revenue deposited into the ACE’s account from tuition fees, other student fees, sale of consultancies, joint research, fund raising and donations, or other external sources: US$1 per externally generated

DLR#2.7: 900,000

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US$1 from national sources, and US$2 per externally generated US$1 from regional and international sources.

DLR#2.8: Institution participating in benchmarking exercise

The DLR will be disbursed if the ACE hosting university participate in the Partnership of Applied Sciences, Engineering and Technology (PASET) benchmarking exercise.

DLR#2.8: 100,000

DLI#3: Timely, transparent and institutionally reviewed Financial Management Total amount 300,000 (expressed in USD equivalent)

DLR#3.1: Timely Withdrawal Application supported by financial reporting on the ACE account for the period

DLR#3.1: 15,000 per year

DLR#3.2: Functioning Audit Committee under the university council


DLR#3.3: Functioning internal audit unit for the university


DLR#3.4: Transparency of financial management (audit reports, interim financial reports, budgets and annual work plan are all web accessible)


DLI#4: Timely and audited Procurement Total amount 300,000 (expressed in USD equivalent)

DLR# 4.1 Timely procurement audit report


DLR#4.2: Timely and satisfactory procurement progress report


Note:

Any enrolment occurred after 1st August, 2016 will be counted towards the DLIs in the first year.

Regional student is interpreted as students from Africa.

Total disbursement is limited to the overall amount of financing to each ACE, which will be confirmed after negotiations.

DLI amounts will be proportionately allocated based on the total financing for that ACE.

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Table 9: Example of a monitoring spreadsheet in Excel.

DLIs Results Activities Detailed activity sheets (actions) Time Money When

(order or sequence)

(order or sequence)

(order or sequence)

(Months, days) e.g.

Currency (Local??) Dates

DLI 1 (Narrative

and Measurement

) Repeat

section for as many DLIs as

available

Result 1 (Narrative and measurement)

Activity 1

DAS 1 (Months) 2 DAS 2 (Days) 10 DAS 3 (Months) 3 DAS 4 (Days) 6 DAS 5 (Days) 9

Activity 2 DAS 1 (Days) 12

DAS 2 (Months) 1

Activity 3

DAS 1 (Days) 56 DAS 2 (Days) 35 DAS 3 (Days) 14 DAS 4 (Days) 89

Activity 4 DAS 1 (Days) 24

DAS 2 (Days) 261

Result 2

Activity 1 Activity 2 Activity 3 Activity 4

Result 3

Activity 1 Activity 2 Activity 3 Activity 4

Verification WB/ AAU

ACE Director/AAU

ACE DIRECTOR/PARTNER LEADER

Component Implementation Leader

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6. Budget

6.1 Summary Budget allocation

Allocation Amount in USD Amount in Percentage (%)

International Partners 649,425 10.82%

National Partners 254,000 4.23%

ACE Host 5,096,575 84.94%

Total 6,000,000 100%

6.2 Detailed Budget

Table 10: Budget, Project year 1 – 5 with split between host and consortium partners

Expenditure Category Estimated Costs in (US$)

Y 1 Y 2 Y 3 Y 4 Y 5 Total %of total

A: Budget by Activity Plan 5.1 Action Plan for Learning Excellence

467,290 391,840 473,640 390,040 199,840 2,076,645 34.61

5.2 Action Plan for Research Excellence

718,240 260,806 329,636 215,906 159,456 1,807,039 30.12

5.3 ACE Action Plan for Quality Assurance

12,000 6,600 6,600 6,600 6,600 38,300 0.64

5.4 ACE Action Plan regarding Equity Dimensions

6,565 4,283 10,000 0.17

5.5 ACE Action Plan for Attracting Academic Staff and Students from the Region

54,000 54,000 54,000 54,000 54,000 260,000 4.33

5.6 ACE Action Plan for National and Regional Academic Partners

194,410 98,410 53,560 53,560 53,560 489,500 8.16

5.7 ACE Action Plan for National and Regional Sector Partners

56,300 98,300 8,300 8,300 8,300 89,500 1.49

5.8 ACE Action Plan for Collaboration with International Academic Partners

38,060 38,060 38,060 16,760 16,760 146,800 2.45

5.9 ACE Action Plan for Management and Governance

148,301 80,660 80,660 80,660 80,660 734,926 12.25

5.10 ACE Action Plan for Sustainable Financing

70,360 62,710 62,710 62,710 62,710 311,020 5.18

5.11 ACE Action Plan for Monitoring and Evaluation

20,470 4,000 4,000 4,000 4,000 36,270 0.60

TOTAL 1,785,996 1,095,386 1,111,166 896,819 645,886 6,000,000 100.00

B: Budget by partners

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Expenditure Category YR 1 YR 2 YR3 YR 4 YR5 Total %of

total

Peer Universities - National

Bishop Stuart University 21,770 7,470 8,220 7,470 7,020 51,950 0.87

Gulu University 22,920 8,120 9,120 8,120 7,520 55,800 0.93

Makerere University, College of Natural Sciences

4,360 3,760 3,760 3,760 3,260 18,900 0.32

Uganda Technology and Management University

4,360 3,760 3,760 3,760 3,260 18,900 0.32

Subtotal 53,410 23,110 24,860 23,110 21,060 145,550 2.43

Peer Universities - Regional

University of KwaZulu Natal - South Africa

8,910 8,910 8,910 8,910 7,410 43,050 0.72

University of Gezira - Sudan 45,910 51,160 51,160 35,110 17,910 201,250 3.35

Universidade Católica de Moçambique - Mozambique

8,860 8,860 8,860 8,860 7,410 42,850 0.71

Subtotal 63,680 68,930 68,930 52,880 32,730 287,150 4.79

Peer Universities - International

Worcester Polytechnic Institute - USA

19,965 19,965 19,965 12,190 9,090 81,175 1.35

Institute of Trans-disciplinary Health Sciences and Technology (Transdisciplinary University) - India

14,540 14,540 14,540 8,990 7,490 60,100 1.00

Subtotal 34,505 34,505 34,505 21,180 16,580 141,275 2.35

Advanced Knowledge Institutions - Regional

Kenya Medical Research Institute, Centre for Traditional Medicine and Drug Research, Kenya

43,260 47,810 47,810 32,210 16,910 188,000 3.13

Subtotal 43,260 47,810 47,810 32,210 16,910 188,000 3.13

Research Institutions - National

Natural Chemotherapeutics Research Institute

1,100 2,300 2,300 2,300 1,800 9,800 0.16

Subtotal 1,100 2,300 2,300 2,300 1,800 9,800 0.16

Private Sector – National

CIPLA Quality Chemical Industries Limited Uganda

1,200 2,300 2,300 2,300 1,800 9,900 0.17

Excel Hort Consult Ltd 900 2,250 2,250 2,250 1,800 9,450 0.16

Kazire Health Products Ltd 450 1,650 1,650 1,650 1,200 6,600 0.11

Subtotal 2,550 6,200 6,200 6,200 4,800 25,950 0.43

Others - National

Bushenyi Medical & Traditional Healers Association

50,450 3,650 3,650 3,650 3,200 64,600 1.08

Uganda National Council for Science and Technology

600 2,000 2,000 2,000 1,500 8,100 0.14

Subtotal 51,050 5,650 5,650 5,650 4,700 72,700 1.21

Others - Regional

Regional Universities Forum for Capacity Building in Agriculture

3,600 3,000 3,000 3,000 1,000 13,600 0.23

African Institute for Capacity Development

4,250 4,050 4,050 4,050 3,000 19,400 0.32

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Subtotal 7,850 7,050 7,050 7,050 4,000 33,000 0.55

Total for Partner Institutions 257,405 195,555 197,305 150,580 102,580 903,425 15.06

MUST (HOST Institution) 1,613,471 912,156 1,050,386 894,056 626,506 5,096,575 84.94

TOTAL (MUST + Partners) 1,870,876 1,107,711 1,247,691 1,044,636 729,086 6,000,000 100.00

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7. Detailed Activity Sheets

Action Plan 8.1 Learning Excellence Timeframe: Quart 1 of Year 1 Activity: Training high quality cadres in the field of pharmbiotechnology and traditional

medicine

Table 11: Action Plan Learning Excellence RESULT Best practices benchmarked from USA, India and South Africa ACTIVITY 8.1.1 Benchmarking best practices in pharmbiotechnology and Traditional

Medicine in selected Institutions and industry 8.1.2 Establishment of Curriculum review/ Development teams 8.1.3 Development of curriculum for short courses, and new MSc and PhD 8.1.4 Stakeholders and partners meeting to appraise revised and new

curriculum 8.1.5 Submission for Curriculum accreditation 8.1.6 Upgrading Learning Facilities/ Digital Library / ICT learning centre /

video conferencing facilities/ computer workstations for students 8.1.7 Development/acquisition of learning materials (lecturer’s reference

materials, demonstration materials, Student Handbooks (PhD & Masters) 8.1.8 Procurement of a 30 seater Bus for field student activities 8.1.9 Advertisement/ assembling of trainers/ Recruitment of students for short

courses and training. 8.1.10 Advertisement/ assembling of trainers and doctoral committees including

industry experts for MSc and PhD, and training 8.1.11 Field and Industry placement of students and staff 8.1.12 Involvement of External examiners in field and industry placement

evaluation and Theses defence. 8.1.13 Student presentation at doctoral committees and conferences 8.1.14 Annual dissemination conference and Annual general meeting of all

stakeholders OUTPUT 8.1.1-8.1.4 Best practices benchmarked, existing curriculum reviewed and

curriculum for new courses developed. 8.1.5 Revised Curricula and 2 new MSc courses curricula accredited 8.1.6 Learning Facilities/ Digital Library / ICT learning centre upgraded 8.1.7 Learning materials developed/acquired. 8.1.8 A 30 seater Bus for field student activities procured. 8.1.9 Short courses advertised, trainees recruited and training initiated. 8.1.10 Doctoral and MSc programs advertised, learning and doctoral committees formed and learning started. 8.1.11 students and staff acquired practical experience and skills from partner institutions /industry during placements. 8.1.12 Appraisals by External examiners on the field and industry placements and Theses quality. 8.1.13 Students gained presentation skills at doctoral committee level, national and international conferences 8.1.14 Annual dissemination conference and general meeting held for all partners and stakeholders.

OUTPUT INDICATOR 8.1.1-8.1.4 Number of curricula for new courses. 8.1.5 Number of Curricula for new MSc courses accredited 8.1.6 Number of Learning Facilities/ Digital Library /

SOURCE OF VERIFICATION 8.1.1-8.1.4 curricula document and prospectus at University records. 8.1.5 Letters of Curricula accreditation at University records

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ICT learning centre upgraded 8.1.7 Number and types Learning materials developed/acquired. 8.1.8 Number and capacity Bus for field student activities procured. 8.1.9 Number of Short courses adverts run, number of trainees recruited, number of short trainings done and number of students completing short courses. 8.1.10 Number of Doctoral and MSc programs adverts runs, Number of learning and doctoral committees formed and learning teams running. 8.1.11 Number of students and staff with practical experience and skills from partner institutions /industry during placements. 8.1.12 Number of Appraisal reports by External examiners on the field and industry placements and Theses quality. 8.1.13 Number of presentations by Students at doctoral seminars, national and international conferences 8.1.14 Number of national, regional and international participants registered and papers presented at Annual dissemination conference and general meeting.

8.1.6 Availability and usage Learning Facilities/ Digital Library / ICT learning centre upgraded 8.1.7 Learning materials available. 8.1.8 Bus for field student activities available and used. 8.1.9 Adverts copies, records of trainees recruited, Records of short trainings done, attendance records and copies of short courses certificates. 8.1.10 Copies of Doctoral and MSc programs adverts run, records of learning teams and doctoral committee’s activities. 8.1.11 Records of students and staff placed for practical experience and skills from partner institutions /industry. 8.1.12 Record and copies of appraisals reports by External examiners on the field and industry placements and Theses quality. 8.1.13 Conference proceedings 8.1.14 Annual conference proceedings and record of participants and minutes of Annual General meeting

IMPLEMENTATION MILESTONES

8.1.1-8.1.4 Best practices benchmarked, existing curriculum reviewed and curriculum for new courses developed by 31/5/2016

8.1.5 Revised Curricula and 2 new MSc courses curricula accredited by 31/8/2016

8.1.6 Learning Facilities/ Digital Library / ICT learning centre upgraded byb31/8/2016

8.1.7 Learning materials developed/acquired by 31/8/2016.

8.1.8 A 30 seater Bus for field student activities procured by 31/1/2017

8.1.9 Short courses advertised, trainees recruited and training initiated by 1/7/2016

8.1.10 Doctoral and MSc programs advertised, learning and doctoral committees formed and learning started by 31/8/2016

8.1.11 students and staff acquiring practical experience and skills from partner institutions /industry during placements 15/12/2016 to 15/2/2017

8.1.12 Appraisals by External examiners on the field and industry placements and Theses quality by 31/5/2017

8.1.13 Students gained presentation skills at doctoral committee level, national and international conferences by 1/12/2016, 31/3/2017, 31/5/2015

8.1.14 Annual dissemination conference and general meeting held for all partners and stakeholders 31/12/2016

PROCUREMENT RESPONSIBILITY FOR IMPLEMENTATION

Internal:

Centre Leader – Dr. Casim Umba Tolo

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Deputy Centre Leader - Dr. Patrick Ogwang

Chair Learning excellence - Prof. Amon Agaba

Chair Innovation and Business Management – Eng. Anke Weisheit

Head Pharmacology - Assoc Prof. Paul Alele

Head Pharmacy - Assoc Prof. Genny Dominguez

Head Microbiology - Dr. Joel Bazira

Head Pathology – Prof. Damarias Lafita

Head Physiology - Prof. Nosmo Mukiibi head Biochemistry - Prof. Gertrude Kiwanuka Nakiwala

Head Community Health Centre - Assoc Prof. Edgar Mulogo

Head Botany - Dr. Eunice Olet

Head Chemistry - Dr. Grace Birungi, Anlytical Chemistry

National Academic Partners:

Prof. Maud Kamatenesi, Ethnobotanist, Bishop Stuart University

Prof. Hannington Oryem Origa, Plant Physiologist, Makarere University, Kampala, Uganda

Dr. Alice Lamunu, Clinical Pharmacist, Gulu University, Uganda

Regional and International Academic Partners:

Prof. Dominic Byarugaba, Ethnobotanist, African institute for Capacity Development, Nairobi, Kenya

Dr. Festus Tolo, Medicinal Phytobiologist, Kenya Medical Research Institute, Kenya

Dr. Mai Abdalla, Plant Pathologist, University of Gezira, Sudan

Prof Padma Venkat, Ayuvedia and Genomics, Trans-Disciplinary University, India

Dr. Ashwini Godbole, Ayurvedia and neurodegenerative disorders, Trans-Disciplinary University, India

Dr. Vijayalakshmi Babu, Ayurvedia and pharmbiotechnolgy, Trans-Disciplinary University, India

Prof. Pamela Weather, Plant Biologist and biotechnologist, Worcester Polytechnic Institute, USA

Prof. Kamal Rashid, Biomanufacturing and Education, Worcester Polytechnic Institute, USA

Prof. Roy Hegedus, Bioprocess Lab, Worcester Polytechnic Institute, USA

Prof. Susan Roberts, has expressed interest cell cultures for cancer drugs, Worcester Polytechnic Institute, USA

DURATION: 12 months Commencement: 31/5/2016 Completion: 31/5/2017 PRIMARY CONSTITUENTS: Centre faculty, support staff and students

PARTICIPANTS: Broader university staff, partners, Communities, Professional councils and regulatory bodies.

ASSUMPTIONS 1. Project approved by May 2016 2. Memorandum of Understanding (MoUs) with partners signed by May

2016 3. National and Regional stability 4. Revised and new Curricula accreditation expedited 5. Timely disbursement of funds

FINANCIAL IMPLICATIONS 2,076,645USD

Budget Line Analysis First Year Y Y Y Y Total

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2 3 4 5 USD

Q1 Q2 Q3 Q4 5.1.1 Benchmarking visits (India) 35,360 - - - - 35,360

5.1.2 Benchmarking visits (South Africa) 29,290 - - - - 29,290

5.1.3 Benchmarking visits (USA) 37,995 - - - - 37,995

5.1.4 Establishment of learning teams 1,000 1,000 1,000 1,000 1,000 5,000

5.1.5 Installation of ICT systems for learning

10,000 3,000 3,000 3,000 3,000 22,000

5.1.6 Curriculum development (Short courses MSc & PHD )

20,400 - - - - 20,400

5.1.7 Curriculum accreditation (Fast Track fees)

16,000 - - - - 16,000

5.1.8 Student Handbooks (PhD & Masters) 340 340 340 340 340 1,700

5.1.9 Learning materials (lecturers reference materials, demonstration materials etc.)

6,000 6,000 6,000 6,000 6,000 30,000

5.1.10 Upgrading Learning Facilities Pharmacy (production unit)

70,000 - - - - 70,000

5.1.11 Lecture room upgrade 12,000 - - - - 12,000

5.1.12 Digital Library / ICT learning centre / video conferencing facilities/ computer workstations for students

50,000 2,500 2,500 2,500 2,500 60,000

5.1.13 Standby generator (purchase & installation)

10,000 - - - - 10,000

5.1.14 Fuel and maintenance 900 900 900 900 3,600 3,600 3,600 3,600 18,000

5.1.15 Chair Learning Excellence coordination

220 110 220 110 660 660 660 660 3,300

5.1.16 Advertisement/ assembling of trainers/ recruitment of students for short courses and training

2,500 2,500 2,500 2,500 2,500 12,500

5.1.17 Advertisement/ assembling, recruitment of students for MSc and PhD, and training

2,500 2,500 2,500 2,500 2,500 12,500

5.1.18 Facilitation for industry experts / practitioners (10 ppl)

1,500 1,500 1,500 13,800 13,800 13,800 12,300 58,200

5.1.19 Tuition Fee PhD 30,000 60,000 90,000 60,000 30,000 270,000

5.1.20 Tuition Fee MSc 24,000 48,000 48,000 48,000 24,000 192,000

5.1.21 Traditional Medicine Clinics setup and maintenance

20,000 20,000 20,000 20,000 20,000 100,000

5.1.22 Stipend PhD (annually) 11,250 11,250 11,250 11,250 90,000 135,00

0

90,000 45,000 405,000

5.1.23 Stipend MSc (annually) 10,000 10,000 10,000 60,000 60,000 60,000 30,000 240,000

5.1.24 Travel (Flights) for Students (return flights)

4,800 4,800 4,800 3,000 - 17,400

5.1.25 External examiners 1,500 1,500 1,500 1,500 1,500 7,500

5.1.26 Annual dissemination conference and Annual general meeting

43,400 43,400 43,400 - 130,200

5.1.27 Student presentation at national conferences

1,250 1,250 5,000 5,000 5,000 5,000 22,500

5.1.28 Student presentation at regional conferences

- 3,000 3,000 3,000 3,000 12,000

5.1.29 Student presentation at international conferences

- 4,600 4,600 4,600 4,600 18,400

5.1.30 Community / Industry attachments (Masters)

3,450 3,450 13,800 13,800 13,800 6,900 55,200

5.1.31 Community / Industry attachments (PhD)

3,400 3,400 13,600 20,400 13,600 6,800 61,200

5.1.32 30 Seater Bus 50,000 - - - - 50,000

5.1.33 Bus (fuel and maintenance) 1,800 1,800 1,800 1,800 7,200 7,200 7,200 7,200 36,000

5.1.34 Medical emergency fund / First Aid kit 1,000 1,000 1,000 1,000 1,000 5,000

5.1 Subtotal 373,355 86,410 53,770 28,310 411,800 493,600 410,000 219,400 2,076,645

47 | Page

Program Development, Approval and Accreditation Plan:

A: Steps for new PHARMBIOTRAC Study Programmes development, approval and national accreditation with National Council for Higher Education (NCHE), Uganda:

1 Develop the curriculum for the proposed programmes for accreditation at PHARMBIOTARC as a unit following guidelines outlined in the Statutory Instruments No.34 (2008) for the Universities and Other Tertiary Institutions (Quality Assurance) Regulations and which is available at the link below: http://www.unche.or.ug/wp-content/uploads/2014/03/Statutory-Instruments-No.342008-the-Universities-and-Other-Tertiary-Insitutions-Quality-Assurance-Regulations-.pdf

PHARMBIOTRAC Team

2 Present proposed curriculum for the new programmes for approval Faculty Board of Faculty of Medicine, MUST

3 Present proposed curriculum for the new programmes for approval Top Management of MUST

4 Present proposed curriculum for the new programmes for validation and approval

MUST internal Quality Assurance Committee

5 Present proposed curriculum for the new programmes for approval MUST Senate

6 Present proposed curriculum for the new programmes for approval MUST Council (Finance and General Purpose Committee) for Council

7 Present proposed curriculum for the new programmes for approval at national level

National Council for Higher Education (NCHE)

B: Steps for Accrediting new PHARMBIOTRAC Study Programmes at International Level

As we plan for International Accreditation, communication has been made to the Pharmaceutical Society of Uganda and NCHE in order to help identify international accreditation agencies suitable for the new PHARMBIOTRAC programmes and the steps involved for such accreditation.

We acknowlegde that international accreditation might take longer to archive, nevertheless, the following organizations are earmarked for guidance in the accreditation process; (i) Society for Medicinal Plant and Natural Product Research (GA), Germany www.ga-online.org; (i) Pharmaceutical Biology and Biotechnology, Institute for Pharmaceutical Sciences, University of Freiburg, Germany http://www.plant-sciences.uni-freiburg.de/psf-plant-research-molecular-pharmacognosy.html; (iii) Society of Pharmacognosy, India http://indiansp.com/

http://www.unche.or.ug/wp-content/uploads/2014/03/Statutory-Instruments-No.342008-the-Universities-and-Other-Tertiary-Insitutions-Quality-Assurance-Regulations-.pdf

http://www.unche.or.ug/wp-content/uploads/2014/03/Statutory-Instruments-No.342008-the-Universities-and-Other-Tertiary-Insitutions-Quality-Assurance-Regulations-.pdf

http://www.ga-online.org/

http://www.ga-online.org/

http://www.plant-sciences.uni-freiburg.de/psf-plant-research-molecular-pharmacognosy.html

http://www.plant-sciences.uni-freiburg.de/psf-plant-research-molecular-pharmacognosy.html

http://indiansp.com/

48 | Page

Action Plan: 8.2 Research excellences - student led Timeframe: Year 1, quota 2 to 4 Activity: Establishment of strong research teams and world class facilities for

community, laboratory, industrial and clinical research Table 12: Research excellences

RESULT High quality skilled graduates, research products and services, publications and patents

ACTIVITY 8.2.1 Development of research policy and plan 8.2.2 Purchase and installation of needed major equipment 8.2.3 MSc and PhD research introductory modules teaching. 8.2.4 Electives at BUMETHA for community, industry and partner institutions. 8.2.5 Formation of research teams, presentation of field experiences and

development of concepts based on electives findings/experiences 8.2.6 Publication of findings from community, industry and partner institutions in

journals 8.2.7 Development of research proposals and protocols/methods in teams 8.2.8 Master/Doctoral committee presentations and evaluation 8.2.9 Research proposal approvals by department, Faculty and Registration of

research proposals at National Council for Science and Technology 8.2.10 Research grant awards, purchase of needed reagents/standards 8.2.11 Start of phase 1st lot transdisciplinary research activities for MSc and PhD 8.2.12 MSc and Doctoral presentations and evaluation of research progress 8.2.12 PhDs and MSc manuscript writing and submission for publications

OUTPUT 8.2.1 Research policy and plan developed 8.2.2 Needed equipment Purchased and installed 8.2.3 15 MSc 15 and PhD 10students gain research skills 8.2.4 MSc and 10 PhD Students acquire knowledge and experience. 8.2.5 Research teams 5 (2PhD and 3 MSc) formed and field experiences presented

and research concepts developed. 8.2.6 Papers 5 published in peer reviewed journals 8.2.7 Research proposals and protocols/methods 25 developed by teams 8.2.8 Master/Doctoral proposals 25 presented and evaluated 8.2.9 Research proposals 25 approved by department, Faculty and Registered

with National Council for Science and Technology 8.2.10 Research grants 25 awarded and needed reagents/standards purchased 8.2.11 Phase 1 transdisciplinary research activities for MSc and PhD 5 teams

started 8.2.12 MSc and Doctoral 25research presented and evaluated 8.2.13 PhDs and MSc students 25 manuscript written and submitted for

publication

OUTPUT INDICATOR

8.2.1 Research policy and plan document 8.2.2 Equipment available and in usage 8.2.3 MSc and PhD applying research skills 8.2.4 Students applying knowledge and experience

gained from placements. 8.2.5 Research teams functioning and concepts

submitted to graduate school. 8.2.6 Papers published in peer reviewed journals or

journal acknowledgement available online

SOURCE OF VERIFICATION

8.2.1 Records 8.2.2 Laboratories and records 8.2.3 Laboratories data records 8.2.4 Reports in Centre records 8.2.5 Centre records 8.2.6 University and journal websites

online 8.2.7 Laboratory data records 8.2.8 Centre and Graduate school records

49 | Page

8.2.7 Research proposals and protocols/methods availed and in usage

8.2.8 Master/Doctoral proposals presentations and evaluation minutes

8.2.9 Research proposals approval letters from department, Faculty and Registered with National Council for Science and Technology

8.2.10 Research grant awarding minutes and reagents/standards available and in usage

8.2.11 Research teams and research data or products /patents for MSc and PhD

8.2.12 MSc and Doctoral research and seminars minutes 8.2.13 MSc and Doctoral research presentation and

evaluation minutes

8.2.9 Centre and Graduate school records 8.2.10 Centre and laboratory records 8.2.11 Centre Exhibition unit 8.2.12 Centre and Graduate school records 8.2.13 Centre and Graduate school records


8.2.1 Research policy and plan document by 31/8/2016 8.2.2-8.2.4 Students placed in communities, industry and partner’s

institutions by 1/1/2017 8.2.5-8.2.10 Formation of research teams and award of grants functioning by

1/3/2017 8.2.11-8.2.13 Research data or products /patents/publications produced by

MSc and PhD students by 31/8/2017. PROCUREMENT RESPONSIBILITY FOR IMPLEMENTATION

Internal

Dr. Casim Umba Tolo, Centre Leader, research supervisor and mentor biological

Dr. Patrik Engeu Ogwang, Deputy Centre Leader, research supervisor and mentor - Biopharmaceuticals

Dr. Esther Atukunda, Research supervisor and mentor - Clinical trials

Assoc Prof. Juliet Mwanga, Chair Research, research supervisor and mentor

Prof. Celestine Obua, research supervisor and mentor

Prof. Amon Agaba, research supervisor and mentor

Dr. Joel Bazira, Medical microbiology

Prof Damarias Lafita,

Prof. Nosmo Mukiibi

Prof. Gertrude Kiwanuka Nakiwala

Assoc Prof. Edgar Mulogo

Dr. Eunice Olet

Dr. Grace Birungi, Anlytical Chemistry

National Academic Partners:

Prof. Maud Kamatenesi, Ethnobotanist, Bishop Stuart University

Prof. Hannington Oryem Origa, Plant Physiologist, Makarere Univesity Kampala

International Academic Partners

Dr. Ashwini Godbole Ayurvedia and neurodegenerative disoders, Trans-Disciplinary University, India

Dr. Vijayalakshmi Babu, Ayurvedia and pharmbiotechnolgy, Trans-

50 | Page

Disciplinary University, India

Prof. Pamela Weather, Plant Biologist and biotechnologist, Worcester Polytechnic Institute, USA

Prof. Kamal Rashid, Biomanufacturing and Education, Worcester Polytechnic Institute, USA

Prof. Roy Hegedus Bioprocess Lab, Worcester Polytechnic Institute, USA

Prof. Susan Roberts has expressed interest cell cultures for cancer drugs, Worcester Polytechnic Institute, USA

DURATION: 12 months Commencement: 01/01/2017 Completion: 31/08/2017

PRIMARY CONSTITUENTS: Students, laboratory staff, faculty, partner institutions, NCRI, NDA, NEMA, UNCST, THETA, BUMETHA,

PARTICIPANTS: communities, Industry staff, patients, herbalists, Traditional Healers

ASSUMPTIONS 1. Project approved by May 2016 2. Memorandum of Understanding (MoUs ) with partners signed by May

2016 3. National and Regional stability 4. Revised and new Curricula accreditation expedited 5. Timely disbursement of funds

FINANCIAL IMPLICATIONS 1,807,039USD Budget Line Analysis First Year Y

2 Y 3

Y 4

Y 5

Total Q1 Q2 Q3 Q4

5.2.1 Research Policy and Plan draft development (Y1 development Y4 review)

4,620 - 1,980 - - 6,600

5.2.2 Research Policy and Plan finalisation (Y1 development Y4 review)

17,650 - 17,650 - - 35,300

5.2.3 Staff attachments to foreign laboratories WPI (USA)

7,775 7,775 7,775 - - 23,325

5.2.4 Staff attachments to foreign laboratories IHST (India)

5,550 5,550 5,550 - - 16,650

5.2.5 Staff attachments to foreign laboratories KEMRI (Kenya)

15,600 15,600 15,600 - - 46,800

5.2.6 Staff attachments to foreign laboratories Gezira (Sudan)

16,050 16,050 16,050 - - 48,150

5.2.7 Establishment of Living gene bank (Garden) - MUST

10,400 5,200 5,200 5,200 - - - - 26,000

5.2.8 Staff research funds 3,000 3,000 6,000 3,000 20,000 15,000 15,000 - 65,000

5.2.9 Staff participation in regional conference

2,910 2,910 5,820 2,910 14,550 14,550 14,550 14,550 72,750

5.2.10 Staff participation in international conference

3,520 3,520 7,040 3,520 17,600 17,600 17,600 17,600 88,000

5.2.11 Germplasm collection missions (MUST)

5,500 5,500 11,000 11,000 11,000 11,000 55,000

5.2.12 Pharm-Biotech laboratory equipment purchase, installation, tear and wear

94,500 945 945 945 945 98,280

5.2.13 Product development laboratory, purchase, installation, tear and wear

188,600

1,886 1,886 1,886 1,886 196,144

5.2.14 Analytical Laboratory, purchase, installation, tear and wear

118,500

1,185 1,185 1,185 1,185 123,240

5.2.15 Journal Publication fee (Open Access)

12,500 15,000 15,000 15,000 17,500 75,000

5.2.16 Patenting Fees - 5,000 5,000 5,000 15,000

5.2.17 Monographs (Product Monographs)

3,000 3,000 6,000 6,000 6,000 6,000 30,000

5.2.18 Masters Seminars 930 930 1,860 1,860 1,860 1,860 9,300

51 | Page

5.2.19 Doctoral Seminars 930 930 1,860 1,860 1,860 1,860 9,300

5.2.20 Supervision fee (Masters) 750 750 750 750 3,000

5.2.21 Supervision fee (PhD) - 1,000 1,000 1,000 3,000

5.2.22 Supervision fee field (Masters) (3 days / semester)

1,500 1,500 6,000 6,000 6,000 3,000 24,000

5.2.23 Supervision fee fee (PhD) (3 days/ semester)

1,000 1,000 4,000 4,000 4,000 2,000 16,000

5.2.24 Joint follow up proposal development

7,450 - 7,450 - 14,900

5.2.25 Chair Research Excellence coordination

220 110 220 110 660 660 660 660 3,300

5.2.26 Research support for MSc students

21,000 21,000 21,000 21,000 - 84,000

5.2.27 Research support for PhD students

45,000 90,000 135,000

90,000 45,000 405,000

5.2.28 Station wagon purchase (4 wheel drive)

100,000

- - - - 100,000

5.2.29 Fuel and maintenance for Station wagon (4 wheel drive)

4,200 4,200 4,200 4,200 16,800 16,800 16,800 16,800 84,000

5.2.30 Laboratory technician 1,500 1,500 1,500 1,500 6,000 6,000 6,000 6,000 30,000 5.2 Subtotal 527,350 78,990 91,385 71,950 289,521 347,701 245,546 154,596 1,807,039

52 | Page

Action Plan 8.3 Quality Assurance Timeframe: Q1 Y1 to Q4 Activity: Achieving quality assurance at the centre

Table 13: Quality Assurance SUB ACTIVITY or TASK

8.3.1 Conducting regular Internal Audits and reports using defined checklists

8.3.2 Setting up computerised centralised data archive for reports linked to CEMAS

8.3.3 Hiring of consultant for quarterly M&E 8.3.4 Inviting audit by professional bodies (annually) 8.3.5 Inviting audit by National Council of Higher Education 8.3.6 Certification for laboratory and management systems 8.3.7 Conducting funder audits (annually)

RESULT: DLI/DLR 2.4

High quality graduates/High quality research outputs/ Improved University ranking

OUTPUT 8.3.1 Regular Internal Audits reports 8.3.2 Computerised centralised data archive for reports linked to

CEMAS 8.3.3 Quarterly M&E reports 8.3.4 Professional bodies audit reports 8.3.5 National Council of Higher Education audit reports 8.3.6 Certified laboratories and management systems 8.3.7 Annual funder audits reports

OUTPUT INDICATOR 8.3.1 Number of Internal Audits reports 8.3.2 Number Computerised centralised data

archives linked to CEMAS 8.3.3 Number of external Quarterly M&E reports 8.3.4 Number of professional bodies audit reports 8.3.5 Number of National Council of Higher

Education audit reports 8.3.6 Number of Certified laboratories and

management systems 8.3.7 Number of annual funder audits reports

SOURCE OF VERIFICATION 8.3.1 University and centre records 8.3.2 CEMAS online 8.3.3 Graduate school and centre

records 8.3.4 Graduate school and centre

records 8.3.5 Graduate school and centre

records 8.3.6 Center records 8.3.7 University and centre grant

records IMPLEMENTATION MILESTONES

8.3.1 Conducting regular Internal Audits and reports using defined checklists Q 4 Y1

8.3.2 Setting up computerised centralised data archive for reports linked to CEMAS Q1 Y1

8.3.3 Hiring of consultant for quarterly M&E Q2 Y1 8.3.4 Inviting audit by professional bodies (annually) Q2 Y1 8.3.5 Inviting audit by National Council of Higher Education Q2

Y1 8.3.6 Certification for laboratory and management systems Q4

Y1

53 | Page

8.3.7 Conducting funder audits (annually) by Q4 Y1 PROCUREMENT Computers/ External M&E consultant RESPONSIBILITY FOR IMPLEMENTATION

Centre leader, Chair quality assurance and quality control, Project Administrator, IT department, support from partners and HODs

DURATION: 12 months Start: Q1 Y1 DURATION: 12 months PRIMARY CONSTITUENTS: CEFTER Team, students and partners

PARTICIPANTS: University staff, partner staff

ASSUMPTIONS MoUs with partners signed, students recruited, learning started in time

FINANCIAL IMPLICATIONS 38,000USD

Budget Line Analysis First Year Y

2 Y 3

Y 4

Y 5

Total Q1 Q2 Q3 Q4

5.3.1 Quality Assurance and M&E consultancy

2,000 2,000 2,000 4,000 4,000 4,000 4,000 20,000

5.3.2 Chair Learning and Research Quality Assurance

220 110 220 110 660 660 660 660 3,300

5.3.3 Tracer studies 3,000 3,000 3,000 3,000 3,000 15,000

5.3 Subtotal 220 2,110 2,220 5,110 7,660 7,660 7,660 7,660 38,300

Achieving quality assurance at the PHARMBIOTRAC

A dedicated chair for Quality Assurance and Quality Control supported by a team is in place (see project Organizational Chart, page 30), which forms part of the project day to day activities to assess and give timely feedback (internal audits) to the learning and research units of the PHARMBIOTRAC for continuous stimulation of innovation in learning and research by the students and faculty. This will help build-in and monitor quality in learning and research of students and faculty working at PHARMBIOTRAC. Further still, this concept is well captured in the implementation plan through activities including; conducting benchmarking activities at regional and international centres of learning and research from the start of the PHARMBIOTRAC, identifying and attracting talented students and faculty to PHARMBIOTRAC, provision of adequate and state of the art learning and research facilities including e-learning facilities linked to regional and international partners, regular higher degree/doctoral committee meetings at PHARMBIOTRAC to assess students’ and faculty research progress throughout the program, continuous assessments of the students involving a pool of external examiners, placement of students and faculty in relevant industries/ research centres and other laboratories at national and regional levels for at least a month, selection of best performing students for placement in international laboratories for skills development and mentoring, holding innovation incubation events and platforms at national, regional and international level.

54 | Page

Action Plan 8.4 Equity Dimension

Timeframe: Q1 Y1 to Q4 Activity: Achieving equity at the centre Table 14: Equity Dimension

SUB ACTIVITY or TASK

8.4.1 Conducting access audit for Institute 8.4.2 Developing inclusive staff and student recruitment guidelines Open and

widely distributed (outreach and channels) 8.4.3 Developing all-inclusive application procedure displayed online, offline

and assisted application and selection procedure 8.4.4 Conducting work place adjustment 8.4.5 Setting day infant care room for breast feeding and nappy changing 8.4.6 Expanding existing community centred education modules 8.4.7 Placing student in rural communities 8.4.8 Utilising Rural and urban located training centres 8.4.9 Utilising regional located training centres

RESULT: DLI/DLR 2.4

Female students and faculty attracted/Rural student attachments/ Quality of life and productivity of communities enhanced

OUTPUT 8.4.1 Access audit for Institute done and report 8.4.2 An inclusive staff and student recruitment guidelines manual openly and

widely distributed (outreach and channels) 8.4.3 An inclusive application procedure displayed online, offline and assisted

application and selection procedure in place 8.4.4 Work place adjusted and report 8.4.5 Day infant care room for breast feeding and nappy changing in place 8.4.6 Expanded community centred education modules developed 8.4.7 Students placed in rural communities and reports 8.4.8 Rural and urban located training centres utilised 8.4.9 Regional located training centres utilised

OUTPUT INDICATOR 8.4.1 Number Access audit for Institute report 8.4.2 Number of an inclusive staff and student recruitment

guidelines open and widely distributed (outreach and channels) manual

8.4.3 Number of an inclusive application procedure displayed online, offline and assisted application and selection procedure

8.4.4 Number of Work place adjusted and report 8.4.5 Number of day infant care room for breast feeding and

nappy changing established 8.4.6 Number Expanded community centred education modules

developed 8.4.7 Number of Students placed in rural communities 8.4.8 Number of Rural and urban located training centres

utilised 8.4.9 Number of regional located training centres utilised

SOURCE OF VERIFICATION 8.4.1 Centre records 8.4.2 CEMAS 8.4.3 CEMAS 8.4.4 Centre and University estates dept records 8.4.5 Centre and University estates dept records 8.4.6 Centre records 8.4.7 Centre and graduate school records 8.4.8 Centre and graduate school records 8.4.9 Centre and graduate school records


8.4.1 Access audit for Institute done and report Q2 Y1 8.4.2 An inclusive staff and student recruitment guidelines manual

openly and widely distributed (outreach and channels) Q2 Y1 8.4.3 An inclusive application procedure displayed online, offline

55 | Page

and assisted application and selection procedure in place Q2 Y1

8.4.4 Work place adjusted and report Q2 Y1 8.4.5 Day infant care room for breast feeding and nappy changing in

place Q2 Y1 8.4.6 Expanded community centred education modules developed

Q2 Y1 8.4.7 Students placed in rural communities and reports Q3 Y1 8.4.8 Rural and urban located training centres utilised 8.4.9 Regional located training centres utilised Q4 Y1

PROCUREMENT Upgrading materials, consultant RESPONSIBILITY FOR IMPLEMENTATION

Centre leader, Chair quality assurance and quality control, Project Administrator, IT department, support from partners and HODs

DURATION: 12 months Start: Q1 Y1 DURATION: 12 months PRIMARY CONSTITUENTS: CEFTER Team, University Estates department

PARTICIPANTS: University staff, partner staff

ASSUMPTIONS MoUs with partners signed, students recruited, learning started in time

FINANCIAL IMPLICATIONS 10,000USD


2 Y 3

Y 4

Y 5

Total Q1 Q2 Q3 Q4

5.4.1 Access audit 2,000 - - 2,000 - 4,000

5.4.2 Facility upgrade 4,000 - - 2,000 - 6,000

5.4 Subtotal 6,000 - - - - - 4,000 - 10,000

56 | Page

Action Plan 8.5. Attracting regional students and academic staff Timeframe: Q1 Y1 to Q1 Y5 Activity 1.6 Facilitate student enrolments and academic staff recruitment to the centre Table 15: Attracting regional students and academic staff


8.5.1 Development and widely disseminate an attractive research and innovation policy

8.5.2 Establish expert data base at the centre 8.5.3 Carry out Education and career fairs 8.5.4 Provide Language support

RESULT: DLI/DLR 2.4

High quality students and faculty at the centre

OUTPUT 8.5.1-8.5.2 Regional Faculty attracted (1) 8.5.1-8.5.3 Regional Students attracted (7) 8.5.1 Expert database established and utilised (1) 8.5.2 Education and career fairs conducted (1) 8.5.3 Language support provided (3)

OUTPUT INDICATOR 8.5.1 Number of regional faculty attracted 8.5.2 Number of regional students attracted. 8.5.3 Number of Education and career fairs

conducted 8.5.4 Number of students benefitting from

Language support

SOURCE OF VERIFICATION 8.5.1 Graduate school Records/center

website 8.5.2 Computerised Education and

Management Accounting System 8.5.3 Staff records 8.5.4 Exhibition reports


8.5.1 Regional faculty attracted by 31/8/2016 8.5.2 Regional students attracted by 31/1/2017 8.5.3 Education and career fairs conducted 31/1/2017 8.5.4 Students benefitting from Language support 31/1/2017

PROCUREMENT N/A RESPONSIBILITY FOR IMPLEMENTATION

Centre leader Deputy centre leader Chair Innovation & Entrepreneurship Project administrator Project administrative assistant

DURATION: 12 months 01/Oct/2016 DURATION: 12 months PRIMARY CONSTITUENTS: Centre leadership and staff, partner universities, RUFORUM

PARTICIPANTS: Universities students and academics, parent, sponsors, organisation/ employers

ASSUMPTIONS Information is shared widely and students and faculty willing to come to Uganda

FINANCIAL IMPLICATIONS 260,000USD Budget Line Analysis First Year Y

2 Y 3

Y 4

Y 5

Total Q1 Q2 Q3 Q4

5.5.1 Dissemination of Research Policy to

attract academic staff of the region 1,000 1,000 1,000 1,000 1,000 5,000

5.5.2 Language learning support 750 750 750 750 3,000 3,000 3,000 3,000 15,000

5.5.3 Recruited staff salaries (2 senior lecturers)

12,000 12,000 12,000 12,000 48,000 48,000 48,000 48,000 240,000

5.5 Subtotal 12,750 12,750 13,750 12,750 52,000 52,000 52,000 52,000 260,000

57 | Page

Action Plan 8.6 Regional and national academic partners Timeframe: Y1 Q1-4 Activity 1.6 Promoting collaboration with regional and national academic partners Table 16: Regional and national academic partners


8.6.1 Training staff of Bishop Stuart University and Gulu University at MSc and PhD to enhance their capacity for teaching ethno botany and pharmacy respectively

8.6.2 Establishing living gene banks and herbarium in Gulu university and Bishop Stuart University research

8.6.3 Inviting regional and national faculty delivering block lecturers at the centre

8.6.4 Provision of Pick up vehicles for GU and BSU 8.6.5 Conducting joint research projects and publications

RESULT: DLI/DLR 2.4

Improved with national and regional academic partners

OUTPUT 8.6.1 Staff of Bishop Stuart University and Gulu University trained at MSc and PhD (2)

8.6.2 Living gene banks established at GU and BSU 8.6.3 Regional and national faculty delivered block lecturers at the centre

(8) 8.6.4 Pick up vehicles delivered to GU and BSU (2) 8.6.5 Joint research projects and publications conducted (2)

OUTPUT INDICATOR

8.6.1 Number of Staff of Bishop Stuart University and Gulu University trained

8.6.2 Number of Living gene banks established at GU and BSU

8.6.3 Number of delivered block lecturers at the centre delivered by regional and national partners

8.6.4 Number of Pick up vehicles delivered to GU and BSU

8.6.5 Number of Joint research projects and publications conducted


8.6.1 Admission records

8.6.2 Living gene bank reports

8.6.3 Records of visiting faculty at the centre

8.6.4 Vehicle logbooks/procurements records

8.6.5 Project records and publications


MoUs signed with partners by 01/Oct/2016

PROCUREMENT Travel tickets RESPONSIBILITY FOR IMPLEMENTATION

Centre leader, deputy centre leader, Project administrator, department heads and staff at partner universities

DURATION: 12 months Start date: Y1 Q1 Completion: Q4 PRIMARY CONSTITUENTS: Centre, university, partner universities, centre students

PARTICIPANTS: Staff at partner universities, university students, families of students

ASSUMPTIONS MoUs signed with partners FINANCIAL IMPLICATIONS 489,500USD

Budget Line Analysis First Year

Y 2 Y 3 Y 4 Y 5 Total USD Q1 Q2 Q3 Q4

5.6.1 Regional Visiting faculty members - Kenya

7,410 7,410 7,410 7,410 7,410 37,050

5.6.2 Regional Visiting faculty members - South Africa

7,410 7,410 7,410 7,410 7,410 37,050

5.6.3 Regional Visiting faculty members - 7,410 7,410 7,410 7,410 7,410 37,050

58 | Page

Sudan

5.6.4 Regional Visiting faculty members - Mozambique

7,410 7,410 7,410 7,410 7,410 37,050

5.6.5 National Visiting faculty members - BSU

2,960 2,960 2,960 2,960 2,960 14,800

5.6.6 National Visiting faculty members - Makerere

3,260 3,260 3,260 3,260 3,260 16,300

5.6.7 National Visiting faculty members - UTAMU

3,260 3,260 3,260 3,260 3,260 16,300

5.6.8 National Visiting faculty members - Gulu University

3,460 3,460 3,460 3,460 3,460 17,300

5.6.9 Student attachment African Partner - KEMRI - Kenya

19,000 23,750 23,750 23,750 9,500 99,750

5.6.10 Student attachment African Partner - Gezira University - Sudan

21,000 26,250 26,250 26,250 10,500 110,250

5.6.11 Establishment of Living gene bank (Garden) - BSU/GU

26,000 - - - - 26,000

5.6.12 Germplasm collection maintenance (BSU)

4,060 4,060 4,060 4,060 4,060 20,300

5.6.13 Germplasm collection maintenance (Gulu University)

4,060 4,060 4,060 4,060 4,060 20,300

5.6 Subtotal 34,120 - 50,710 31,870 100,700 100,700 100,700 70,700 489,500

59 | Page

Action Plan 8.7 Regional and national sector partners including the private sector Timeframe: Q1 Y1 to Q1 Y5 Activity 1.6 Promoting industry exposure of students and staff, and joint projects Table 17: Regional and national sector partners including the private


8.7.1 Conducting joint research projects and develop products and services 8.7.2 Training of herbalists 8.7.3 Training of industry staff 8.7.4 Placing students at the sector partners’ institutions 8.7.5 Inviting industry experts to give block lectures 8.7.6 Offering scholarships at MSc and PhD for sector staff 8.7.7 Purchasing and installing needed equipment at sector partners

RESULT: Improved productivity and quality of products and services produced by sector partners

OUTPUT

8.7.1 joint research and products and services jointly developed (2) 8.7.2 Herbalists trained (1000) 8.7.3 Industry staff trained (100) 8.7.4 students placed at sector industry (25) 8.7.5 Industry expects invited to give lectures (10) 8.7.6 MSc (5) and (2) PhD scholarships awarded to sector staff 8.7.7 Pilot production Equipment purchased and installed at sector unit (3).

OUTPUT INDICATOR 8.7.1 Number of joint research and products and services jointly development 8.7.2 Number of Herbalists trained 8.7.3 Number of Industry staff trained 8.7.4 Number of students placed at sector industry 8.7.5 Number of Industry expects invited to give lectures 8.7.6 Number of MSc and PhD scholarships awarded to sector staff 8.7.7 Number of Pilot production Equipment purchased and installed at sector unit.

SOURCE OF VERIFICATION 8.7.1-8.7.7 Centre records and attendance lists


MoUs signed by 31/5/2016

PROCUREMENT Equipment for some sector partners RESPONSIBILITY FOR IMPLEMENTATION

Centre leader, Project administrator, support from partners and HODs

DURATION: 60 months Start date: Q2 Y1 Completion: Q2 Y1 PRIMARY CONSTITUENTS: Center Team, centre students, partner staff

PARTICIPANTS: Private sector workers, communities.

ASSUMPTIONS MOUs signed with partners FINANCIAL IMPLICATIONS 89,500USD



5.7.1 Community training kits 2,100 2,100 2,100 6,300 6,300 6,300 6,300 31,500

5.7.2 Training Centre (Traditional Medical Practitioners) BUMETHA

10,000 400 400 400 400 11,600

5.7.3 Training Centre (Traditional Medical Practitioners) IIACM

10,000 400 400 400 400 11,600

5.7.4 Training Centre (Traditional Medical Practitioners) THETA-Uganda

10,000 400 400 400 400 11,600

5.7.5 Training Centre (Traditional Medical Practitioners) ANAMED

10,000 400 400 400 400 11,600

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5.7.6 Training Centre (Traditional Medical Practitioners) NCRL centre

10,000 400 400 400 400 11,600

5.7. Subtotal - 2,100 2,100 52,100 8,300 8,300 8,300 8,300 89,500

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Action Plan 8. 8 International academic partners Timeframe: Y1Q 2-Q4 Activity 1.8 Facilitating knowledge and technology transfer to the centre Table 18: 8 International academic partners


8.8.1 Inviting faculty to teach and mentor staff 8.8.2 Implementation of Joint Research projects 8.8.3 Joint publication/patenting of results 8.8.4 Sharing or transfer of technologies 8.8.5 Placement of best student and staff at partner laboratories

RESULT: Improved quality of learning and research at centre OUTPUT 8.8.1 International faculty invited (2)

8.8.2 joint research projects implemented (1) 8.8.3 Joint publications/patent (2) 8.8.4 Technology transferred (2) 8.8.5 Best student placements (2)

OUTPUT INDICATOR 8.8.1 Number of international staff invited 8.8.2 Number of joint research projects

conducted 8.8.3 Number of Joint publications/patents 8.8.4 Number of Technologies transferred 8.8.5 Number of best student sent to partner labs

SOURCE OF VERIFICATION 8.8.1 Centre and graduate school records

and reports 8.8.2 Centre records 8.8.3 Copies of publications/patent online 8.8.4 Record and usage at recipient unit 8.8.5 Graduate school and centre/student

reports IMPLEMENTATION MILESTONES

8.8.1 International faculty invited by 31/5/2017 8.8.2 joint research projects implemented 31/5/2017 8.8.3 Joint publications/patent 31/5/2017 8.8.4 Technology transferred 31/5/2017 8.8.5 Best student placements 31/5/2017

PROCUREMENT N/A RESPONSIBILITY FOR IMPLEMENTATION

Centre leader, Project Manager, support from partners and HODs

DURATION: 6 months Start date: Q3 Y1 Completion: Q4 Y1 PRIMARY CONSTITUENTS: CEFTER Team, Board

PARTICIPANTS: Partners, students faculty

ASSUMPTIONS MoUs signed with partners FINANCIAL IMPLICATIONS 146,800USD



5.8.1 International Visiting faculty members (USA)

9,090 9,090 9,090 9,090 9,090 45,450

5.8.2 International Visiting faculty members (India)

7,490 7,490 7,490 7,490 7,490 37,450

5.8.3 Sabbatical Place (6 months per year) 10,650 10,650 21,300 21,300 - - 63,900

5.8 Subtotal - - 27,230 10,650 37,880 37,880 16,580 16,580 146,800

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Action Plan 8.9 Management and governance Timeframe: Y1 Q1-Q4 Activity: Improving management and governance at PHARMBIOTRAC and the University

Table19: Management and governance SUB ACTIVITY or TASK

8.9.1 Reviewing existing Human resources manual 8.9.2 Conducting project Staff appraisals by peers and students 8.9.3 Reviewing audit reports and taking actions recommended 8.9.4 Participating at Council and senate meetings 8.9.5 Conducting management Meetings of Centre Steering committee 8.9.6 Conducting management Meeting of Centre Executive committee 8.9.7 Developing and using Centre Operation manual 8.9.8 Developing and using Grants operation manual 8.9.9 Procuring centre computers and accounting packages 8.9.10 Computerising centre Financial Management and accounting

information system (QuickBooks) RESULT: Overall Improvement in university management and governance OUTPUT 8.9.1 Secretariat established (1)

8.9.2 Human resources manual reviewed (1) 8.9.3 Secretariat staff (3) 8.9.4 Project Staff appraised by peers and students done (2 times) 8.9.5 Audit reports reviewed and action implementation oversight as needed

(4 times) 8.9.6 Participated in all Council and senate meetings (2 times) 8.9.7 Centre Steering committee meetings held (4 times) 8.9.8 Centre Executive committee meetings held (12 times) 8.9.9 Centre Operation manual developed and used (1) 8.9.10 Centre Grants operation manual developed and used (1) 8.9.11 Centre computers and accounting packages purchased, installed and

used (6 sets) 8.9.12 Centre Management and accounting information system computerised

and linked to CEMAS (1 set) OUTPUT INDICATOR

8.9.1 Number of Existing Human resources manual reviewed

8.9.2 Number of Project Staff appraised by peers and students

8.9.3 Number of audit reports reviewed and actions taken 8.9.4 Number of Participation at all Council and senate

meetings 8.9.5 Number of Centre Steering committee meetings held 8.9.6 Number of Centre Executive committee meetings held 8.9.7 Number of Centre Operation manual developed and

used 8.9.8 Number of Centre Grants operation manual developed

and used 8.9.9 Number of centre computers and accounting packages

purchased, installed and used 8.9.10 Number of centre Management and accounting

information system computerised and linked to CEMAS

SOURCE OF VERIFICATION 8.9.1 Human resource

office/centre 8.9.2 Staff appraisal reports at

centre 8.9.3 Report of actions from audit

review 8.9.4 Minutes of Council and

senate meetings 8.9.5 Minutes of Centre Steering

committee meetings 8.9.6 Minutes of Centre Executive

committee meetings 8.9.7 Copy of Operation manual 8.9.8 Copy of Grants operation

manual 8.9.9 Centre computers 8.9.10 Centres computers system

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Secretariat established by 31/5/2016

PROCUREMENT Computers, furniture and staff recruitment RESPONSIBILITY FOR IMPLEMENTATION

Centre leaders, Project Administrator

DURATION: 60 months Q1 Y1 Completion: Y1 Q4 PRIMARY CONSTITUENTS: Centre staff, students

PARTICIPANTS: University academic staff, students

ASSUMPTIONS Time procurement of secretariat facilities FINANCIAL IMPLICATIONS 734,926USD


2 Y 3

Y 4

Y 5

Total USD Q1 Q2 Q3 Q4

5.9.1 Establishment of PHARMBIOTRAC secretariat

23,000 23,000

5.9.2 Installation of ICT systems for finance & administration

5,000 5,000

5.9.3 Inception and planning meeting of all partners

35,736 35,736

5.9.4 Meeting of Steering Committee 4,530 4,530 9,060 9,060 9,060 9,060 45,300

5.9.5 Meeting of Executive Committee 380 190 380 190 1,140 1,140 1,140 1,140 5,700

5.9.6 Meeting of Finance & Administration committee

120 120 120 120 480 480 480 480 2,400

5.9.7 Core Team Project review and planning meeting

1,850 1,850 1,850 1,850 5,550 5,550 5,550 5,550 27,750

5.9.8 PHARMBIOTRAC meetings with WB & IUCEA

980 980 980 980 3,920 3,920 3,920 3,920 19,600

5.9.9 Bi-Annual Meeting by IUCEA 12,020 12,020 12,020 12,020 24,040 24,040 24,040 24,040 120,200

5.9.10 Staff orientation workshop 1,000 - - - - 1,000

5.9.11 PHARMBIOTRAC Administrator 6,000 6,000 6,000 6,000 24,000 24,000 24,000 24,000 120,000

5.9.12 PHARMBIOTRAC Administrative Assistant

1,500 1,500 1,500 1,500 6,000 6,000 6,000 6,000 30,000

5.9.13 PHARMBIOTRAC Accountant 6,000 6,000 6,000 6,000 24,000 24,000 24,000 24,000 120,000

5.9.14 PHARMBIOTRAC Procurement Assistant / Secretary

1,500 1,500 1,500 1,500 6,000 6,000 6,000 6,000 30,000

5.9.15 Partner coordination / supervision visits regional (2 ppl)

5,960 5,960 5,960 23,840 23,840 23,840 23,840 113,240

5.9.16 Driver 750 750 750 750 3,000 3,000 3,000 3,000 15,000

5.9.17 Cleaner 600 600 600 600 2,400 2,400 2,400 2,400 12,000

5.9.18 Office supplies 450 450 450 450 1,800 1,800 1,800 1,800 9,000

5.9 Subtotal 101,416 37,920 42,640 37,920 135,230 135,230 135,230 135,230 734,926

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Action Plan 8.10 Sustainable financing Timeframe: Y1 Q2 to Y1 Q4 Activity: Achieving sustainability of the centre

Table 20: Sustainable financing SUB ACTIVITY or TASK

8.10.1 Attracting Research grants through proposal writing 8.10.2 Charging fees 8.10.3 Charging Bench fees 8.10.4 Offering consultancies at fee 8.10.5 Offering laboratory tests at fee 8.10.6 Contract manufacturing 8.10.7 Contract research 8.10.8 Sale of products 8.10.9 Attaining Royalties from patents and benefit sharing agreements 8.10.10 Attracting Endowments 8.10.11 Organising fundraising drives

RESULT: Productive and sustainable Centre OUTPUT 8.10.1 Research grants through proposal writing (1)

8.10.2 Fees charges on (1000) herbalists and (100) in-service clients 8.10.3 Bench fees collected from (10) clients 8.10.4 Consultancies at fee (2) clients 8.10.5 Laboratory tests fee collected from (10) clients 8.10.6 Contract manufacturing for (5) clients 8.10.7 Contract research for (1) client 8.10.8 Sale of products to public (2) product types sold 8.10.9 Royalties from patents and benefit sharing agreements (0) 8.10.10 Attracting Endowments (0) 8.10.11 Fundraising drives organised (1)

OUTPUT INDICATOR 8.10.1 Number of Research grants attracted through proposal writing 8.10.2 Amount of fees collected from herbalists and in-service clients 8.10.3 Amount of bench fees collected from clients 8.10.4 Amount collected from consultancy fees 8.10.5 Amount collected from laboratory tests fee 8.10.6 Amount collect from contract manufacturing for clients 8.10.7 Amount collected from contract research for clients 8.10.8 Amount collected from sale of products to public 8.10.9 Amount collect from royalties and benefit sharing agreements 8.10.10 Amount collect from attracting Endowments 8.10.11 Amount collected from fundraising drives organised

SOURCE OF VERIFICATION Secretariat records


Training started by 31/8/2016

PROCUREMENT Training manuals and handouts RESPONSIBILITY FOR IMPLEMENTATION

Centre leader, Chair Innovation and Business Management, Project Manager, support from partners and HODs

DURATION: 12 Starting: Q1 Y1 DURATION: 12 PRIMARY CONSTITUENTS: Centre team, students, and staff

PARTICIPANTS: Partner institutions, communities, organisations

ASSUMPTIONS Clients willing to pay for services at the center FINANCIAL IMPLICATIONS 311,020USD Budget Line Analysis First Year Y 2 Y 3 Y 4 Y 5 Total

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Q1 Q2 Q3 Q4 USD 5.10.1 Chair Innovation & Business

Management 7,500 7,500 7,500 7,500 30,000 30,000 30,000 30,000 150,000

5.10.2 Business clinic (furniture, computer, software)

8,800 880 880 880 880 12,320

5.10.3 Product exhibitions (Regional) 5,200 5,200 5,200 5,200 5,200 26,000

5.10.4 Product exhibitions (National) 2,280 2,280 2,280 2,280 2,280 11,400

5.10.5 Chair innovation & Business Management Meetings

220 110 220 110 660 660 660 660 3,300

5.10.6 Student handbooks (in-service professionals short course)

1,000 1,000 1,000 1,000 1,000 5,000

5.10.7 Student handbooks (short course for TMPs)

5,000 5,000 5,000 5,000 5,000 25,000

5.10.8 Business clinic coordination & branding

3,900 3,900 3,900 3,900 15,600 15,600 15,600 15,600 78,000

5.10 Subtotal 26,420 11,510 19,100 11,510 60,620 60,620 60,620 60,620 311,020

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Action Plan 8.11 Monitoring and Evaluation System Timeframe: Y1 Q2 to Q4 Activity: Conducting regular and monitoring project and evaluation Table 21: Monitoring and Evaluation System


8.11.1 Developing centre strategic plan 8.11.2 Developing centre M&E strategy with plan 8.11.3 Conducting centre M&E committee meetings 8.11.4 Conducting centre Regular M&E exercises & reporting 8.11.5 Conducting M&E Studies / field missions to partner institutions using DLIs 8.11.6 Conducting Employer tracer studies 8.11.7 Conducting Alumnae tracer studies

RESULT: Effective systems at the centre OUTPUT 8.11.1 Centre strategic plan developed and used (1)

8.11.2 Centre M&E strategy developed and followed (1) 8.11.3 Centre M&E committee meetings conducted (4) 8.11.4 Centre M&E exercises & reporting conducted (4) 8.11.5 M&E Studies / field missions to partner institutions using DLIs conducted (1) 8.11.6 Employer tracer studies conducted (1) 8.11.7 Alumnae tracer studies conducted (1)

OUTPUT INDICATOR

8.11.1 Number of centre strategic plan developed and used 8.11.2 Number of Centre M&E strategy developed and followed 8.11.3 Number of centre M&E committee meetings conducted 8.11.4 Number of centre M&E exercises & reporting conducted 8.11.5 Number of M&E Studies / field missions to partner institutions using DLIs

conducted 8.11.6 Number of Employer tracer studies conducted 8.11.7 Alumnae tracer studies conducted


8.11.1 Strategic document at centre 8.11.2 M&E strategy document at centre 8.11.3 Minutes records at centre 8.11.4 Reports at centre records 8.11.5 Reports at centre records 8.11.6 Reports at the centre records 8.11.7 Reports at the centre records

IMPLEMENTATION MILESTONES M & E team established by 31/5/2016 PROCUREMENT Consultancies RESPONSIBILITY FOR IMPLEMENTATION

Centre leadership, Chair M&E, project administrator,

DURATION: 12 months Starting: Q1 Y1 Completion: Q3 Y5 PRIMARY CONSTITUENTS: CEFTER Team, Board

PARTICIPANTS: Partners, students faculty

ASSUMPTIONS N/A FINANCIAL IMPLICATIONS


2 Y 3

Y 4

Y 5

Total USD Q1 Q2 Q3 Q4

5.11.1 Strategic plan draft development 1,980 2,640 - - - - 4,620

5.11.2 Strategic plan finalisation 11,650 - - - - 11,650

5.11.3 M&E Missions (internal) 2,000 2,000 4,000 4,000 4,000 4,000 20,000

5.11 Subtotal 1,980 4,640 11,650 2,000 4,000 4,000 4,000 4,000 36,270

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8. Annexes

8.1a Procurement Manual

The procurement procedure will follow established Guidelines as indicated in the links below: 1. https://ppda.go.ug/download/downloads/regulations/cg_regulations/PPDA_ACT-2003.pdf 2. https://ppda.go.ug/download/downloads/regulations/cg_regulations/PPDA%20REGS%202014.zip

8.1b Procurement Plan

User Department Procurement Plan for Supplies, Works, Non Consultancy and Consultancy Services

Area/Section/Department PHARBIOMTRAC Financial Year 2016/2017

S/ Subject of procurement Quantity/

Unit measure

Estimated cost in USD

Source of funding

Date when goods/services/ works are required

1 Benchmarking visits (India) -Air Tickets 7 8,400 ACE October 2016 - November 2016

2 Benchmarking visits (South Africa) Air Tickets 7 7,400 ACE October 2016 - November 2016

3 Benchmarking visits (USA) Air Ticket 7 16,000 ACE October 2016 - November 2016

4 Installation of ICT systems for learning 1 50,000 ACE October 2016 - November 2016

5 Student Handbooks (PhD & Masters) 20 340 ACE November 2016 - December 2016

6 Learning materials (lecturers reference materials, demonstration materials etc.) 24 6,000 ACE November 2016 - December 2016

7 Upgrading Learning Facilities Pharmacology LT 1 70,000 ACE October 2016 - November 2016

8 Lecture rooms upgrade 1 12,000 ACE October 2016 - November 2016

https://ppda.go.ug/download/downloads/regulations/cg_regulations/PPDA_ACT-2003.pdf

https://ppda.go.ug/download/downloads/regulations/cg_regulations/PPDA%20REGS%202014.zip

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9 Digital Library / ICT learning centre / video conferencing facilities/ computer workstations for students

1 50,000 ACE January 2017 - March 2017

10 Standby generator (purchase & installation) 1 10,000 ACE October 2076 - November 2016

11 Advertisement/ assembling of trainers/ Recruitment of students for short courses and training

1 2,000 ACE December 2017

12 Advertisement/ assembling, recruitment of students for Msc and PhD, and training 1 2,000 ACE December 2017

13 Travel (Flights) for Students (return flights) 8 4,800 ACE January 2017 - April 2017

14 30 Seater Bus 1 50,000 ACE December 2016

15 Research Policy and Plan finalisation (Y1 development Y4 review) 10,400 ACE January 2017 - March 2017

16 Pharm-Biotech Laboratory equipment purchase, installation, tear and wear 1 94,500 ACE January 2017 - March 2017

17 Analytical Laboratory, purchase, installation, tear and wear 1 118,500 ACE January 2017 - March 2017

18 Product development Laboratory, purchase, installation, tear and wear 1 188,600 ACE January 2017 - March 2017

19 Monographs (Product Monographs) 2 6,000 ACE April 2017 - August 2017

20 Research support for MSc students 15 21,000 ACE April 2017 - August 2017

21 Research support for PHD students 10 45,000 ACE January 2017 - March 2017

22 Station wagon purchase (4 wheel drive) 1 100,000 ACE October 2016

23 Quality Assurance and M&E consultancy 1 4,000 ACE March 2017 - May 2017 - August 2017

24 Secretariat (furniture, computer, software) 1 23,000 ACE October 2076 - November 2017

25 Access audit 1 2,000 ACE October 2016 - December 2017

26 Facility upgrade 1 4,000 ACE October 2016 - November 2016

27 Dissemination of Research Policy to attract academic staff of the region 1 1,000 ACE March 2017 - May 2017

28 Regional Visiting faculty members - Kenya 1 870 ACE February 2017

29 Regional Visiting faculty members - South Africa 1 870 ACE March 2017

30 Regional Visiting faculty members - Sudan 1 870 ACE April 2017

31 Regional Visiting faculty members - Mozambique 1 870 ACE May 2017

32 Student attachment African Partner - KEMRI - Kenya 4 1,800 ACE January 2017 - December 2017

33 Student attachment African Partner - Gezira University - Sudan 4 3,400 ACE January 2017 - December 2017

34 Community training kits 42 6,300 ACE October 2016 - September 2017

35 Training Centre (Traditional Medical Practitioners) BUMETHA 1 10,000 ACE May 2017 = August 2017

36 Training Centre (Traditional Medical Practitioners) IIACM 1 10,000 ACE May 2017 = August 2018

37 Training Centre (Traditional Medical Practitioners) PROMETRA-Uganda 1 10,000 ACE May 2017 = August 2019

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38 Training Centre (Traditional Medical Practitioners) ANAMED 1 10,000 ACE May 2017 = August 2020

39 Training Centre (Traditional Medical Practitioners) NCRL centre 1 10,000 ACE May 2017 = August 2021

40 International Visiting faculty members (USA) 1 2,500 ACE April 2017 - June 2017

41 International Visiting faculty members (India) 1 900 ACE April 2017 - June 2017

42 Sabbatical Place (6 months per year) 1 1,800 ACE April 2017 - October 2017

43 Furniture & Computers] Establishment of PHARMBIOTRAC secretariat 1 23,000 ACE October 2076 - November 2016

44 Installation of ICT systems for finance & administration 1 5,000 ACE October 2016 - November 2016

45 Inception and planning meeting of all partners 1 9,536 ACE December 2016

46 Bi-Annual Meeting by IUCEA 2 3,800 ACE October 2016 - September 2017

47 Partner coordination visits regional (2 ppl) 3 5,400 ACE January 2017, May 2017, April 2018

48 Business clinic (furniture, computer, software) 1 8,800 ACE October 2016 - November 2016

49 Product Exhibitions (Regional) 1 900 ACE October 2016 - September 2017

50 Student Handbooks (in-service professionals short course) 100 1,000 ACE November 2016 - December 2016

51 Student Handbooks (short course for TMPs) 1000 5,000 ACE November 2016 - December 2016

52 Strategic plan finalisation 1 5,200 ACE October 2016, November 2016, January 2017, March 2017

53 Meeting of Steering Committee 2 1,360 ACE November 2016 - April 2017

TOTAL USD 1,046,116

Prepared by User: Name:…………………………………………… Signature: …………………………………….. Date: …………..........................……………….

Approval by Head of Department Name:…………………………………………… Signature: …………………………………….. Date: …………..........................……………….

Received by Head of PDU Name:…………………………………………… Signature: …………………………………….. Date: …………..........................……………….

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PROCUREMENT PLAN FOR GOODS, WORKS AND NON CONSULTANCY SERVICES-FOR SUBMISSION TO TREASURY, PPDA AND PUBLICATION

PDE Name: Financial Year:2016/2017

S/ No

Subject of procurement Currency Estimated

cost Source of funding

Procur-ement

method

Contract Type

PRE-QUAL (Yes or No)

INVITATION AND AWARD OF BIDS Contract signing

date

Completion date

Bid invitation date Bid closing/

Opening date

Approval Award notification

date evaluation report date

1 Benchmarking visits (India) -Air Tickets

USD 8,400 ACE RDB Lump sum Yes

2 Benchmarking visits (South Africa) Air Tickets


3 Benchmarking visits (USA) Air Ticket


4 Installation of ICT systems for learning

USD 50,000 ACE RFQ Lump sum Yes

5 Student Handbooks (PhD & Masters)

USD 340 ACE RFQ Lump sum Yes

6 Learning materials (lecturers reference materials, demonstration materials etc.)


7 Upgrading Learning Facilities Pharmacology LT


8 Lecture rooms upgrade USD 12,000 ACE RFQ Lump sum Yes

9

Digital Library / ICT learning centre / video conferencing facilities/ computer workstations for students


10 Standby generator (purchase & installation)


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11 Advertisement/ assembling of trainers/ Recruitment of students for short courses and training


12 Advertisement/ assembling, recruitment of students for Msc and PhD, and training


13 Travel (Flights) for Students (return flights)


14 30 Seater Bus USD 50,000 ACE RDB Lump sum Yes

15 Research Policy and Plan finalisation (Y1 development Y4 review)


16 Pharm-Biotech Laboratory equipment purchase, installation, tear and wear

USD 94,500 ACE RDB/

Lump sum Yes

RFQ

17 Analytical Laboratory, purchase, installation, tear and wear

USD 118,500 ACE ODB Lump sum Yes

18 Product development Laboratory, purchase, installation, tear and wear

USD 188,600 ACE ODB Lump sum Yes

19 Monographs (Product Monographs)


20 Research support for MSc students


21 Research support for PHD students


22 Station wagon purchase (4 wheel drive)

USD 100,000 ACE ODB Lump sum No

23 Quality Assurance and M&E consultancy

USD 4,000 ACE RFP Lump sum Yes

24 Secretariat (furniture, computer, software)


25 Access audit USD 2,000 ACE RFQ Lump sum Yes

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26 Facility upgrade USD 4,000 ACE RFQ Lump sum Yes

27 Dissemination of Research Policy to attract academic staff of the region

USD 1,000 ACE Micro Lump sum Yes

28 Regional Visiting faculty members - Kenya


29 Regional Visiting faculty members - South Africa


30 Regional Visiting faculty members - Sudan


31 Regional Visiting faculty members - Mozambique


32 Student attachment African Partner - KEMRI - Kenya


33 Student attachment African Partner - Gezira University - Sudan


34 Community training kits USD 6,300 ACE RFQ Lump sum Yes

35 Training Centre (Traditional Medical Practitioners) BUMETHA


36 Training Centre (Traditional Medical Practitioners) IIACM


37 Training Centre (Traditional Medical Practitioners) PROMETRA-Uganda


38 Training Centre (Traditional Medical Practitioners) ANAMED


39 Training Centre (Traditional Medical Practitioners) NCRL centre


40 International Visiting faculty members (USA)


41 International Visiting faculty members (India)


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42 Sabbatical Place (6 months per year)


43 Furniture & Computers] Establishment of PHARMBIOTRAC secretariat


44 Installation of ICT systems for finance & administration


45 Inception and planning meeting of all partners


46 Bi-Annual Meeting by IUCEA USD 3,800 ACE RDB Lump sum Yes

47 Partner coordination visits regional (2 ppl)


48 Business clinic (furniture, computer, software)


49 Product Exhibitions (Regional) USD 900 ACE RFQ Lump sum Yes

50 Student Handbooks (in-service professionals short course)

USD 1,000 ACE Micro Lump sum Yes

51 Student Handbooks (short course for TMPs)


52 Strategic plan finalisation USD 5,200 ACE RFQ Lump sum Yes

53 Meeting of Steering Committee USD 1,360 ACE RFQ Lump sum Yes

TOTAL USD 1,046,116

Prepared by

Name:

Signature:

Designation: Head PDU

Date:

Approved by

Name:

Signature:

Designation: Accounting Officer

Date:

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8.1c Financial Management Plan

The Financial Management Plan of the PHARMBIOTRAC project described here outlines the sources of project funding, budget implementation processes and reporting.

1. Sources of Project Funding The main source of funding or at least the initial financial support for PHARMBIOTRAC project shall come from the World Bank to a tune of about USD 6,000,000 with MUST contributing most of the technical and support staff, as well as operational facilities. A detailed budget for the project has been worked out and included in the PHARMBIOTRAC Implementation Plan.

2. Budget Implementation

Budget implementation shall be in accordance to activities set out in the PHARMBIOTRAC Implementation Plan and shall follow the Ugandan Government Financial Regulatory Framework as well as the World Bank guidelines. Implementation of activities will be dependent on the inputs involved. Most inputs require a procurement process while some require direct payments. Requisitions shall be made, and funds shall be committed or encumbered against the budgeted expenditure items to ensure funds availability before authorization and approval are made by the Project Centre Leader and the University Accounting officer.

Financial transactions at the PHARMBIOTRAC shall be processed using QuickBooks 2015. However, the University is currently testing a Computerized Education Management and Accounting system (CEMAS) which is a robust information technology platform that automates most financial functions and fully integrates with other Departments of the university like Academic registrar, Procurement, Human Resource and Stores. It is envisioned that when CEMAS becomes fully functional, it will be used for processing of financial transactions of PHRAMBIOTRAC as well. All financial transactions shall be supported with relevant documents such as receipts, invoices, contracts, payment vouchers with EFT numbers, etc and all shall be properly secured for use by other parties as the need may arise.

3. Internal Audit Internal Audit Section of MUST shall carry out a regular and continuous review and assessment of the existing internal controls, compliancy with relevant policies and procedures as well as analysing risks and their mitigation measures. Internal Audit Section shall regularly issue reports accordingly.

4. Payment Process The payment and expenditure process at PHRAMBIOTRAC shall follow procedures as summarized in the Flow Chart below:

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5. Reporting

The accounting software used shall provide reports such budget performance, statements of financial performance and position for management use and other stake holders. It will also be the source of information for customized reports as the Donor may require.

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africa centers of excellence project

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