africa centre of excellence - iucea

ACE-CEFOR, University of Port Harcourt

Revised Implementation Plan (2014 – 2018)

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Africa Centre of Excellence [Establishment of African Centre of Excellence in Oil Field Chemicals Research

(CEFOR)]

[ACE proposal number: 009]

Revised Implementation Plan

2014 – 2018 (JULY 2014)



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Table of Contents

1. Cover Page 1

2. Table of Contents 2

3. List of Tables 3

4. List of Abbreviations 4

5. Brief Narrative Summary 5

6. Overview of Planned Outputs, Activities and Cost for Project 7

7. Timing of Planned Activities for the Project (Gantt Chart) 10

8. Implementation Arrangements (Organogram of the ACE-CEFOR) 12

9. Performance Monitoring 17

10. Detailed Budget 19

11. Detailed Activity Sheets 35

12. Annexures

- Annexure A: Simplified Procurement Plan for ACE Project – CEFOR 55

- Annexure B: Financial Management Manual 57

- Annexure C: Procurement Manual 59

- Annexure D: Health, Safety and Environment Manual 64

- Annexure E: Environmental Management Plan 71

- Annexure F: CEFOR Revised Results Framework 74

- Annexure G: CEFOR Revised DLI Table 78

http://en.wikipedia.org/wiki/Gantt_chart



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List of Tables

i. Table 1: Overview of project from 2014 to 2018 7

ii. Table 2: Overview distribution among partners from 2014 to 2018 9

iii. Table 3: Work plan for the project from 2014 – 2018 10

iv. Table 4: ACE-CEFOR Revised disbursement linked budget distribution for 2014 - 2018 17

v. Table 5: Overview of revised ACE-CEFOR budget for 2014 - 2018 19

vi. Table 6: Overview of revised ACE-CEFOR Budget for 2014 – 2018 with split between partners 22

vii. Table 7: Year 1 (2014) annual budget for ACE-CEFOR 23

viii. Table 8: Year 1 (2014) annual budget for ACE-CEFOR with split between partners 25

ix. Table 9: Year 2 (2015) annual budget for ACE-CEFOR 26

x. Table 10: Year 2 (2015) annual budget for ACE-CEFOR with split between partners 28

xi. Table 11: Year 3 (2016) annual budget for ACE-CEFOR 29

xii. Table 12: Year 3 (2016) annual budget for ACE-CEFOR with split between partners 31

xiii. Table 13: Year 4 (2017) annual budget for ACE-CEFOR 32

xiv. Table 14: Year 4 (2017) annual budget for ACE-CEFOR with split between partners 34



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List of Abbreviations

AAU: Association of African Universities

ACE: Africa Centre of Excellence

CEFOR: Centre for Oil Filed Chemicals Research

CS: Consultant Services

DC: Direct Contracting

DLI: Disbursement Linked Indicator

DLR: Disbursement Linked Result

EEP: Eligible Expenditure Program

EMP: Environmental Management Plan

G: Goods

HSE: Health, Safety and Environment

IP: Implementation Plan

IPS: Institute of Petroleum Studies

ISO: International Standards Organisation

KPI: Key Performance Indicator

M&E: Monitoring and Evaluation

NCB: National Competitive Bidding

NCS: Non-Consulting Services

NUC: National Universities Commission

OP: Operating Cost

PhD: Doctor of Philosophy

PPP: Public-Private Partnership

RF: Results Framework

SSS: Single Source Shopping

TOR: Terms of Reference

TR: Training (excluding hiring consultants)

W: Works

WB: World Bank



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1. BRIEF NARRATIVE SUMMARY (max 2 pages) Focus on motivation, objectives, methodology, results and partnerships. Must include a section on important changes made. (Please remember to use the reviewers’ feedback as applicable) Motivation The motivation for undertaking this project is the desire to promote home grown and regional research networks that will help to develop the human capital in Africa. Also, to develop the Nigerian Oil and Gas industry (in particular) and those of other African countries (in general) where oil and gas have been discovered. The apparent lack of research Centres in the Gulf of Guinea, and indeed Africa, capable of producing competent researchers in Petroleum and related disciplines is also another motivating factor. Specifically, we possess good learning infrastructure, focus on research programmes relevant to West and Central Africa as well as regional training, high capacity to mobilize financial resources from the private sector, and a more autonomous operational identity required for efficient project implementation. Objectives To strengthen the capacity of the Institute of Petroleum Studies, University of Port Harcourt, as a

training hub for the Oil and Gas industry workforce in Africa.

To increase the capabilities of faculties and students in the sub-region to adopt global best practices in research and training in Petroleum and related disciplines through quality postgraduate education, knowledge transfer and internship programmes.

To mentor the graduate students through quality research and internship programmes.

To run short courses in Petroleum and related disciplines.

To carry out consultancy services for the oil and gas industry.

Methodology The Component 1 (Strengthening Africa Centres of Excellence) would be implemented through postgraduate level teaching and demand-driven applied research. The University has embarked on several national and international collaborations and thus, bringing together diverse cultures, academic programmes, multidisciplinary and technology applications. Engaging in viable public-private partnerships (PPPs) with relevant industry partners allows greater involvement in our postgraduate (masters’ and doctorate) programmes. The postgraduate courses and research are designed, organised and taught on modular basis with teaching responsibility shared amongst experienced and active resource persons from the collaborating universities and Industry partners. Also, staff development is a priority through support for faculties to attend national and international specialized short-term trainings, workshops, conferences and symposia. The methodology will also include curricula review, provide places for, at least, one month internship placement for our postgraduate students and faculties. Opening language laboratory and e-learning centre. Organise international conferences and workshops. Increase the frequency of our existing journals. Vigorous awareness campaign shall be conducted and signing of memorandum of understanding within and outside the region. International accreditation of the ACE courses shall be done. Therefore, our strong university-industry relationships with the resultant cross-fertilization of ideas have continued to be a veritable source of solutions to development challenges especially as they relate to the oil and gas sector. Engage in prompt publication of research results to strengthen research capability. Drive for, externally, generated revenues from companies and donor agencies to enhance ACE sustainability and enhance refurbishing existing laboratory equipment and equipping our laboratories to state-of-the-art standards to foster cutting-edge research, scholarship and training of industry-ready next generation Petroleum and Environmental Studies experts.



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Results The progress and financial reports will be posted on the project website (www.cprtuniport.org; www.ipsng.org). Over the project period, enrolment records shall be available (target of 60 PhDs and 300 masters from ACE Centres, 30% of these numbers shall be from non-nationals). Our programmes accredited by international accreditation bodies with certificates and official letters of international accreditation. Number of students exposed to hands-on industry training and internship reports including full contacts of host industry. Patenting of researches and increase in, externally, generated revenues as captured in the financial statement. Report on number of faculties trained in areas relevant to the ACE programme. Record of research findings publications with Elsevier, Thomson Reuters and other internationally recognized journals. Percent of non-nationals by gender studying per semester. Curriculum development. Mentorship of young faculties and postgraduate students. Involvement of industry partners in curriculum review – signing of memoranda of understanding and agreements with collaborating partners. Conducting of industry-relevant short courses. Certification of our students by national and international bodies. Language laboratory established. Laboratory facilities and equipment improved and in good working condition. Partnerships As part of continuous effort to make our programmes receive wider industry acceptance, IPS has entered into several partnerships with the following organizations:

Nigerian Institute of Management (NIM)

Nigerian Environmental Society (NES)

Society of Petroleum Engineers (SPE)

National Registry of Environmental Practitioners (NREP),USA

Nigerian National Petroleum Corporation (NNPC)

Pollution Control & Environmental Management (POCEMA) Consultants

Nigerian Society of Engineers (NSE)

International Well Control Forum (IWCF)

Nigeria Institute of Safety Professionals (NISP)

Emerald Energy Resources Limited

Energy Information Services (EIS)

Society for Underwater Technology (SUT)

FUGRO Nigeria Limited

Keedak Nigeria Limited

Ansett Group

LASER Engineering Nigeria Limited Some academic institutions with which we have partnership include:

IFP School, France (joint M.Sc. degree in Petroleum Engineering and Project Management).

University of Mines and Technology, Tarkwa, Ghana.

University of Witwatersrand, Johannesburg (Wits), South Africa.

University of Abomey-Calavi, Benin Republic.

University of Lome, Togo.

Hosting the African Virtual University (AVU) in Nigeria. In addition, the University has MoUs with: National Research Institute for Chemical Technology (NARICT), Zaria. National Office for Technology Acquisition and Promotion (NOTAP), Abuja. Petroleum Technology Development Fund (PTDF), Abuja. Tertiary Education Trust Fund (TETFund), Abuja. Federal Ministry of Petroleum Resources (FMPR) Nigeria National Petroleum Corporation (NNPC) (R&D) Nigeria Content Development & Monitoring Board (NCDMB).

http://www.cprtuniport.org/

http://www.ipsng.org/



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2. OVERVIEW OF PLANNED OUTPUTS, ACTIVITIES AND COST FOR PROJECT Table 1: Overview of project from 2014 to 2018 (this table is closely linked to section 7, as each activity row here in Table 1 will require a separate activity sheet in section 7)

Code Priority Rank Result/Activity/Task for 2014-2018

2014 - 2018 Budget Estimate (US$)

ACE leader Partners Total

Action Plan1

(1 highest

(Expected output)

(Component total for

ACE leader)


partners)

(Total of component)

5 lowest)

DLI#1 ACE-CEFOR as regional centre of excellence for learning and research in Petroleum and Environmental studies

1 DLI#1.1: Create and inaugurate Steering Committee

2,500

0

2,500

1 DLI#1.2: Creation of designated account for ACE-

CEFOR project

2,500

0

2,500

1 DLI#1.3: Vigorous awareness campaigns within and

outside region

150,000

0

150,000

2 DLI#1.4: Negotiate and sign memoranda with

project partners

70,000

0

70,000

2 DLI#1.5: Explore recognition as Regional Centre of

Expertise

45,000

0

45,000

1 DLI#1.6: Hold project implementation meetings 80,000 0 80,000

1 DLI#1.7: Develop/review MSc, PhD, and short term

training curricula

35,000

0

35,000

2 DLI#1.8: Upgrade financial software for increased

financial autonomy

15,000

0

15,000

1 DLI#1.9: Initiate process for gap analysis and

program accreditation

50,000

0

50,000

Sub-total 450,000 0 450,000

Action Plan2

(1 highest

(Expected output)


ACE leader)


partners)


5 lowest)

DLI#2 ACE-CEFOR for excellence in education, research capacity and development impact

3 DLI#2.1: 300 short term students in ACE courses

with 30% regional students and 30% females 167,700 0 167,700

2 DLI#2.2: 100 master students in ACE courses with

30% regional students and 30% females 279,500 0 279,500

1 DLI#2.3: 40 PhD students in ACE with 30% regional

students and 30% females 560,000 0 560,000

1 DLI#2.4: 100 outreach “periods” for faculty, master

and PhD students with 30 regional outreach 249,000 310,000 559,000

1 DLI#2.5: 3 certification and evaluation of quality of

education programmes with 2 nat'l; 1 internat'l 600,000 0 600,000

1 DLI#2.6: 20 published articles in internationally

recognised and peer reviewed journals; 6 reg'l 328,000 192,000 520,000

1 DLI#2.7: External revenue generation 479,230 84,570 563,800

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DLI#2.8: Meeting milestones for improved learning and research environment specified in the Performance and Funding contracts

400,000 0 400,000

Sub-total 3,063,430 586,570 3,650,000



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Action Plan3

(1 highest

(Expected output)


ACE leader)


partners)


5 lowest)

DLI#3 ACE-CEFOR with transparent and accountable Fiduciary Management

1 DLI#3.1: Timely withdrawal application supported

by financial reporting for the period

50,000 0

50,000

1 DLI#3.2: Functional Council Audit Committee

50,000 0

50,000

1 DLI#3.3: Functional university Internal Audit Unit

50,000 0

50,000

1

DLI#3.4: Web transparency on financial management (web-access to audit reports, interim financial reports, budgets and annual work plan)

50,000 0 50,000

Sub-total 200,000 0 200,000

Action Plan4

(1 highest

(Expected output)


ACE leader)


partners)


5 lowest)

DLI#4 ACE-CEFOR with timely and audited Procurement Process

1 DLI#4.1: Timely procurement audit 100,000 0 100,000

1 DLI#4.2: Timely and satisfactory procurement

progress 100,000 0 100,000

Sub-total 200,000 0 200,000

TOTAL BUDGET 3,913,430 586,570 4,500,000

*Please make each course and each research project a separate activity.



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Table 2: Overview distribution among partners from 2014 to 2018 (this table is a breakdown of the partner budget in Table 1, so the last column here in Table 2 must match the second last column in Table 1)

Code Result/Activity/Task for 2014 -2018

2014 - 2018 Budget Estimate (US$)

University of Lome, Togo (5: 3M; 2F

University of Abomey – Calavi, Benin Republic (5: 3M; 2F))

University of Mines and Technology, tarkwa, Ghana (5: 3M; 2F)

University of Witwatersrand, Johannesburg, South Africa (15: 12M; 3F)

Industry partners (12: 8M; 4F):

Total Partner Budget

FUGRO Nig. Ltd.;

Keedak Nig.Ltd.;

Ansett Group;

LASER Engineering Nig. Ltd.

POCEMA

Total E & P Nig. Ltd.

Action Plan2 (Expected output) (Component total for partner)

(Component total for partner)



(Component total for industry partners)

(Partners total of

component)

DL1#2 ACE-CEFOR for excellence in education and research capacity and development impact

DL1#2.4 44,000

44,000

44,000

126,000

52,000

310,000

DL1#2.6 27,429

27,429

27,429

109,714

- 192,000

DL1#2.7 12,081

12,081

12,081

48,326

- 84,570

Sub-total 83,510

83,510

83,510

284,040

52,000

586,570

Contingency

sub-TOTAL BUDGET

83,510

83,510

83,510

284,040

52,000

586,570

* Figures in parenthesis indicate share of the projected 30 regional and 14 national partners outreach “periods” for faculty, master and PhD students .



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3. TIMING OF PLANNED ACTIVITIES FOR THE PROJECT (Gantt Chart) Table 3: Work plan for the project from 2014 – 2018

Jun

Jul

Au

g

Se

p

Oct

No

v

De

c

Jan

Fe

b

Ma

r

Ap

r

Ma

y

Jun

Jul

Au

g

Se

p

Oct

No

v

De

c

Jan

Fe

b

Ma

r

Ap

r

Ma

y

Jun

Jul

Au

g

Se

p

Oct

No

v

De

c

Jan

Fe

b

Ma

r

Ap

r

Ma

y

Jun

Jul

Au

g

Se

p

Oct

No

v

De

c

Jan

Fe

b

Ma

r

Ap

r

Ma

y

DLI#1.1: Create and inaugurate Steering Committee

DLI#1.2: Creation of designated account for ACE-CEFOR project

DLI#1.3: Vigorous awareness campaigns within and outside region

DLI#1.4: Negotiate and sign memoranda with project partners

DLI#1.5: Explore recognition as Regional Centre of Expertise

DLI#1.6: Hold project implementation meetings (including M&E sessions)

DLI#1.7: Develop/review MSc, PhD, and short term training curricula

DLI#1.8: Upgrade financial software for increased financial autonomy

DLI#1.9: Establish/maintain language laboratory for French and English

MILESTONE 1: Recognition as a regional centre for learning and research

DLI#2.1: Enroll and train faculties and students for short term training

DLI#2.2: Enroll and train students for MSc program

DLI#2.3: Enroll and train students for PhD program

DLI#2.4: Enroll and train students and faculties for outreach periods

DLI#2.5: Secure national/regional accreditation/certification

DLI#2.6: National and regional publications in recognized journals

DLI#2.7: Secure external revenue

Meeting improved teaching and learning environment:

Procure and install laboratory and office furniture/stationery

Conference/Seminar/Workshop

Project vehicle (1 nos 4 x 4 Hilux with auxiliary gear)

Grantsmanship, Technical Reporting & Presentation, Research Ethics &

Methodology, ICT, Entrepreneurship

Books/journals, ICT upgrade, e-learning facilities, software upgrade

Procure and install laboratory equipment

Jun

Jul

Au

g

Se

p

Oct

No

v

De

c

Jan

Fe

b

Ma

r

Ap

r

Ma

y

Jun

Jul

Au

g

Se

p

Oct

No

v

De

c

Jan

Fe

b

Ma

r

Ap

r

Ma

y

Jun

Jul

Au

g

Se

p

Oct

No

v

De

c

Jan

Fe

b

Ma

r

Ap

r

Ma

y

Jun

Jul

Au

g

Se

p

Oct

No

v

De

c

Jan

Fe

b

Ma

r

Ap

r

Ma

y

MILESTONE 2: Excellence in education, research capacity and development impact

DLI#2.8:

Action Plan 2: ACE-CEFOR for excellence in education, research capacity and development impact

Performance Indicator (Action Plan)Year 1 (2014) Year 2 (2015) Year 3 (2016) Year 4 (2017)


Action Plan 1: ACE-CEFOR as regional centre for learning and research in Petroleum and Environmental Studies

http://en.wikipedia.org/wiki/Gantt_chart



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Table 3: Work plan for the project from 2014 – 2018 (cont’d)

Jun

Jul

Au

g

Se

p

Oct

No

v

De

c

Jan

Fe

b

Ma

r

Ap

r

Ma

y

Jun

Jul

Au

g

Se

p

Oct

No

v

De

c

Jan

Fe

b

Ma

r

Ap

r

Ma

y

Jun

Jul

Au

g

Se

p

Oct

No

v

De

c

Jan

Fe

b

Ma

r

Ap

r

Ma

y

Jun

Jul

Au

g

Se

p

Oct

No

v

De

c

Jan

Fe

b

Ma

r

Ap

r

Ma

y

DLI#3.1: Timely withdrawal application

DLI#3.2: Functional Council Audit Committee (submit Interim Audit Report)

DLI#3.3: Functional University Internal Audit Unit

DLI#3.4: Web transparency on financial management

DLI#4.1: Timely procurement audit

DLI#4.2: Timely and satisfactory procurement progress

Monitoring and Evaluation

Progress Report for ACE-CEFOR Project

Jun

Jul

Au

g

Se

p

Oct

No

v

De

c

Jan

Fe

b

Ma

r

Ap

r

Ma

y

Jun

Jul

Au

g

Se

p

Oct

No

v

De

c

Jan

Fe

b

Ma

r

Ap

r

Ma

y

Jun

Jul

Au

g

Se

p

Oct

No

v

De

c

Jan

Fe

b

Ma

r

Ap

r

Ma

y

Jun

Jul

Au

g

Se

p

Oct

No

v

De

c

Jan

Fe

b

Ma

r

Ap

r

Ma

y

Action Plan 3: ACE-CEFOR with transparent and accountable Fiduciary Management

MILESTONE 3: Improved Institutional Fiduciary Management

Action Plan 4: ACE-CEFOR with timely and audited Procurement Process

MILESTONE 4: Improved Procurement Process





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4. IMPLEMENTATION ARRANGEMENTS ORGANOGRAM OF THE ACE-CEFOR

4.1 Guiding rules and regulations

(Briefly describe the rules that governs the ACE and its partnerships, including safeguarding against fraud/corruption)

Administrative leadership shall be given by the Centre Director who reports directly to the Vice Chancellor and works with other ACE management team members. The University has a Procurement Unit and the project shall have a dedicated procurement officer who shall further be trained on the World Bank procurement procedures. The financial management of CEFOR shall be handled by a dedicated Centre Finance Officer with the requisite working experience in financial management in an academic system. The Monitoring and Evaluation Officer shall ensure that the project is going on as contained in the implementation plan and recommend necessary amendments to

Governing Board

(VC as Chairman)

ACE Management

Team*

Industry Partners

Academic Partners

Regional Facilitation

Unit (AAU)

National Review

Committee

Centre for Oil & Gas

CEFOR ECOSYSTEM

Faculty

Students

Admin staff

Classrooms

Library Laboratories

Centre for Petroleum

Economics and Strategic Studies

Colleges of Science

& Engineering

Centre for Petroleum

Geosciences

Offshore Technology

Institute

Centre for Gas, Refining and Petrochemical

Centre of Occupational

Health, Safety & Environment

* ACE Management Team: Centre Leader; Deputy Centre Leader, M&E Officer; Finance Officer/Project Accountant; Procurement Officer; Auditor.



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better achieve the Key Performance Indicators (KPIs). Furthermore, there is an efficient operating procedures and management system for general and academic administrations, purchases and contract execution. There is also effective internal control mechanism for the day-to-day running of the Institute. These operating procedures have helped us deliver high quality services and prudently managed previous funds provided by TOTAL E&P Nig. Ltd (a multinational oil and gas firm operating in Nigeria) for the past 10 years. Generally, requisitions raised by unit heads in the University are channelled through the dedicated Finance Officers, to the Director of Internal Audit then, the Vice Chancellor’s approval once the amount requested is beyond the normal approval limit of the requesting officer.

4.2 Governance structures

(Briefly describe ACE governance structures both within the host university and among the partner institutions, at faculty/centre level and university/institution level)

The Research Advisory Board of the Institute of Petroleum Studies shall cover CEFOR on issues of research focus and the development of strategic research plan. This will ensure successful project implementation, especially, in teaching and research as well as the commercialization of patents registered by the Centre. CEFOR shall have an Academic Board made up of all Lecturers in the programmes of the Centre. The Office of Research and Development Management as well as the Centre for Research Management, both in the Office of the Vice Chancellor, shall have oversight functions for the academic management of the Centre to ensure the level of autonomy necessary for timely service delivery. The Directorate of Quality Assurance and Quality Control as well as a very functional and effective SERVICOM Unit of the University shall also drive quality service delivery for eventual ISO Certification of the Centre.

The academic programme of the ACE-CEFOR has been designed following global best practice and targeted at preparing students with the relevant capacity to conduct extensive and sustained research that shall lead to the publication of high quality papers in reputable international and local journals as well as innovations that are patentable with the appropriate Intellectual Property Rights. Specifically, faculties and students on the ACE-CEFOR project shall undertake six intensive modular taught courses in the following areas: Research Methods; ICT, Technical Report Writing and Presentation Skills; Entrepreneurship; Oil and Gas Industry Overview; Environmental Management and Pollution Control, and Drilling Fluid Technology and Oil Field Chemistry. In addition to the above intensive modular taught courses, they shall be made to participate in several regular conferences, seminars, and workshops to further develop their relevance in the field of Oil Field Chemicals and related disciplines. All the afore-listed intensive modular courses must be passed by every participating faculty and student as part of the requirements for continuation to conduct research leading to the award of both the master’s and doctorate degrees in the various programs of the ACE-CEFOR.

4.3 Incentive structures

(Briefly describe the incentive structures for involved staff at lead and partner institutions (faculty, administration, management) as well as towards involvement of external stakeholders, e.g. private sector). Please be aware that the ACE project budget does not support salary topping up, sitting allowances and a like).

Adequate incentive structures have been put in place for staff involved at the lead and partner institutions as well as towards involvement of external stakeholders from the industry partners. Some of these incentives are sponsorship to conferences, workshops, training of involved staff, retirement for project related expenses such as transportation, return airfare, accommodation, and so on.



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4.4 Roles and responsibilities (Brief Terms of Reference (TOR) for each ACE team member and project financed support staff*) * Justification for not using existing university administrative and support staff is required. Brief Terms of Reference (TOR) for ACE-CEFOR Team Members 4.4.1 Centre Leader The Centre Leader, Professor Ogbonna F. Joel, is a Chemical/Petrochemical Engineer and presently the African Regional Representative of National Registry of Environmental Professionals (USA) and the Director, Centre of Petroleum Research and Training, Institute of Petroleum Studies, University of Port Harcourt, Nigeria. Professor Joel has 18 years experience in various aspects of global best practice in laboratory management and research protocols in oil field chemicals acquired at the Halliburton Research Centre, Duncan, USA and Halliburton Energy Services, Nigeria where he had served in various Senior Management capacities from Technology Manager to Scientific Advisor. He shall be responsible for the coordination of all centre activities and the day-to-day management and implementation of the project to achieve set targets. His major roles shall be to ensure that the project is delivered on time, according to budget, and required standards (within agreed tasks and targets specifications) through prudent allocation of and utilization of resources for efficiency as well as maintaining a cooperative, motivated and successful ACE team. Specifically, his responsibilities shall include, among others: managing and leading the ACE project team; managing and coordination of all the stakeholders (academic, industry, national and regional partners) engaged in the project; secure the support and partnership of prospective project partners; developing and maintaining project implementation plan; managing project deliverables in line with WB endorsed project implementation plan; continually monitoring the progress and performance of the ACE project; achieve the overall training and capacity building objectives of the project; submit progress reports at regular intervals; managing project evaluation processes; prompt and wide dissemination of project activities such as through project website and other media, and recruit project staff whenever there is a compelling need to do so. 4.4.2 Deputy Centre Leader The Deputy Centre Leader, Professor Onyewuchi Akaranta, is an Industrial Chemist with several years of experience in project management and administration, and grantsmanship. He is, currently, the Director, Centre for Research Management, University of Port Harcourt, Nigeria where he has also served as Director, exchange and Linkage Programmes Unit between 2006 and 2010, and was a team member of a recently completed World Bank-funded STEP-B project in the University of Port Harcourt. He is a Fellow of Polymer Institute of Nigeria, and a member of several other national, regional and international professional bodies including the Chemical Society of Nigeria, the West African Research and Innovation Management Association, and the Oil and Colour Chemists Association of the United Kingdom. Professor Akaranta has extensive experience in agro-wastes utilization and his research interest on oil field chemistry. He shall work closely with the Centre Leader and drives the proper and timely implementation of all project activities including all project related procurements. 4.4.3 Project Coordinator (Francophone) – from partners The project coordinators from each of the partner organisations shall support training and awareness campaign for project acceptance by the Francophone partner institutions (University of Lome; University of Abomey-Calavi) and within other prospective partner organisation from the Francophone and Anglophone countries. They shall also support project implementation success by ensuring that progress reports are prepared and submitted to the coordinating institution in a timely manner.



15

4.4.4 Project Monitoring and Evaluation Officer The M&E Officer, Mr. I. Uduma, has worked for about five years in various capacities with the Institute of Petroleum Studies (IPS), University of Port Harcourt where he is, currently, serving as the Logistics Officer. He has, over the years, been in charge of monitoring the IPS / Total E & P Nig. Ltd. Joint project. Mr. Uduma shall, continually, monitor the ACE-CEFOR project at regular intervals as specified in the Gantt Chart and usually before CEFOR submits any progress report to the AAU office for the World Bank. The Officer, who shall also use the findings from the monitoring reports, shall prepare the evaluation report at the end of each project year. The process shall help to redirect the ACE-CEFOR whenever there are indications that the expected project results are not being met. The M&E Officer shall ensure that project implementation is in line with the provisions of the ACE-CEFOR Project and in line with the ACE-CEFOR project’s Results Framework and WB approved Implementation Plan. 4.4.5 Project Auditor The Project Auditor, Mr. E. Harcourt, is a Chartered Auditor and the Director of Internal Audit of the Bursary Department, University of Port Harcourt. As Head of the Internal Audit Directorate and the ACE-CEFOR Audit Committee, his primary responsibility is to ensure that, there is high value for every dollar expended on the ACE-CEFOR project. Generally, he shall ensure the financial statement is in compliance with the ACE policy and shall be responsible for initial final authorization for procurement as well as be involved in the process of product verification and tagging after procurement. He shall also verify all Eligible Expenditure Programs (EEPs) and lead the Internal Audit Committee in following up on all identified audit issues and recommendations. 4.4.6 Procurement Officer The Procurement Officer, Dr. I. Etela who is an Associate Professor and also the Director, Institute of Agricultural Research and Development of the University of Port Harcourt, shall ensure that there is value for money by sourcing for the right places to get the right quality of equipment, facilities, engaging consultants and the likes for successful implementation of the ACE-CEFOR project. Specifically, the Procurement Officer shall ensure that the procurement plan for the ACE-CEFOR project is based on needs assessment; receive adequate funds appropriation for identified ACE-CEFOR goods/works/services for efficient service delivery and minimize payment delays; advertise specifications in two national dailies (including Federal Tenders journal) and ACE-CEFOR project web site; ensure transparent pre-qualification and tender exercise; and give adequate notice to all service providers (vendors) on procurement process timelines for effective and timely project implementation. Generally, the Procurement Officer shall that procurement is done based on identified needs, securing the necessary funding approvals, a developed procurement plan, selection of competent suppliers/service providers/vendors to provide the needed service, preparation of the relevant contract documents to ensure compliance by both parties, and re-evaluating the supplies to be sure that the quality of the product is commensurate with the maximum value for money. 4.4.7 Project Accountant / Finance Officer The Project Accountant/Finance Officer, Dr. (Mrs.) Felicia Ayuwa, is a Chartered Accountant and a staff of the Bursary Department, University of Port Harcourt where she functions as the University Treasurer. Generally, the experienced Project Accountant shall see to it that all financial transactions of ACE-CEFOR are conducted in accordance with the existing National Accounting Standards of the Federal Republic of Nigeria. She shall ensure that proper financial records for the ACE-CEFOR are maintained and made available on a timely basis through the financial reports at regular intervals and posted on the project web page. Her responsibilities shall include: submitting bi-annual Interim Financial Reports; Detailed statement of sources and uses of funds for project activities;



16

Preparation, submission and publication of bank and reconciliation statements for the ACE-CEFOR account; ensure that annual financial accounts are prepared and submitted within three months after the end of each project year, and within six months after the end of each year the finances of the ACE-CEFOR are audited following the risk-based approach and submitted. In addition, she shall ensure the publication of the annual work plan, budgets, interim financial reports and the audited accounts on the ACE-CEFOR project website. Furthermore, the roles of the Project Accountant/Finance Officer shall include timely submission of withdrawal application with: Commitment of government to invest in ACE-CEFOR; Proof of money transfer for previous tranche by Ministry of Finance; Proof of commitment for the next year; Proof of previous results achievements by ACE-CEFOR, and the report of verified Eligible Expenditure Programs by the Internal Audit Department. 4.4.8 Industry Partners Our industry partners shall, collectively, be represented on the ACE-CEFOR Steering Committee and, in addition, play the following roles and responsibilities towards the successful implementation of the ACE-CEFOR project: i) Organize joint trainings, short courses, conferences and workshops; ii) Provide industry-based lecturers to enrich teaching and partake in curricula review

exercise; iii) Provide platforms for sending faculties and students for outreach programs and vice

versa; iv) Serve as professional windows for consultancy services by the ACE-CEFOR for

external revenue generation and as part of the sustainability plan; v) Endowment of Professorial Research Chairs in Oil Field Chemicals Research and

related areas; vi) Provide sponsorship for selected faculties and students with compelling industry-

related research projects, and vii) Make available industry-relevant research facilities and laboratory equipment.

4.5 Environment safeguards (Insert the Environmental Management Plan and disclosed on your website, please list responsible staff)

The Health, Safety and Environment (HSE) Officer of the Institute of Petroleum Studies (IPS) shall be in charge of the Environmental Management Plan (EMP) of CEFOR. (please, see attached HSE Manual). The EMP is also attached.



17

5. PERFORMANCE MONITORING Table 4: ACE-CEFOR Revised disbursement linked budget distribution for 2014 - 2018

Disbursement

Linked

Indicator

Action to be Completed by ACE-CEFOR: 2015 - 2018

Amount (USD) of the

Financing Allocated

Per DLI

(expressed in Special

Drawing Rights

(SDR))

Amount (USD)

Allocated per DLR

for the

Disbursement

Calculation

(expressed in SDR)

DLI#1: ACE-

CEFOR as

regional

centre for

learning and

research in

Petroleum and

Environmental

Studies

(Initial

Approval

$450,000)

DLR#1.1 (Create and inaugurate Steering

Committee)

DLR#1.2 (Creation of designated account for ACE-

CEFOR project)

DLR#1.3 (Vigorous awareness campaigns within

and outside region)

DLR#1.4 (Negotiate and sign memoranda with

project partners)

DLR#1.5 (Explore recognition as Regional Centre

of Expertise)

DLR#1.6 (Hold project implementation meetings)

DLR#1.7 (Develop/review MSc, PhD, and short

term training curricula)

DLR#1.8 (Upgrade financial software for

increased financial autonomy)

DLR#1.9 (Initiate process for gap analysis and

program accreditation)

450,000

$2,500

$2,500

$150,000

$70,000

$45,000

$80,000

$35,000

$15,000

$50,000

DLI#2: ACE-

CEFOR for

excellence in

education,

research

capacity and

development

impact

(Initial

Approval

$3,650,000)

DLR#2.1 (300 short term students in ACE-CEFOR

courses)

- 210 National: 147 males; 63 females

- 90 Regional: 63 males; 27 females

DLR#2.2 (100 master’s students in ACE-CEFOR

courses)



DLR#2.3 (40 PhD students in ACE-CEFOR

courses)



DLR#2.4 (100 outreach “periods” for faculties and

students under ACE-CEFOR)



3,650,000

$167,700

$279,500

$150,500

$129,000

$300,000

$260,000

$301,000

$258,000



18

Disbursement

Linked

Indicator

Action to be Completed by ACE-CEFOR: 2015 - 2018

Amount (USD) of the

Financing Allocated

Per DLI

(expressed in Special

Drawing Rights

(SDR))

Amount (USD)

Allocated per DLR

for the

Disbursement

Calculation

(expressed in SDR)

DLR#2.5 (3 accreditation/certification)

- 2 National

- 1 Regional/International

DLR#2.6 (20 articles in peer reviewed journals)

- 14 National Publications

- 6 Regional Publications

DLR#2.7 (External revenue generation)

- Projected revenue from National sources

- Projected revenue from Regional sources

DLR#2.8 (Milestones for improved

learning/research)

$200,000

$400,000

$280,000

$240,000

$56,380

$507,420

$400,000

DLI#3: ACE-

CEFOR with

transparent

and

accountable

Fiduciary

Management

(Initial

Approval

$200,000)

DLR#3.1 (Timely withdrawal application)

DLR#3.2 (Functional Council Audit Committee)

DLR#3.3 (Functional University Internal Audit

Unit)

DLR#3.4 (Web transparency on financial mgt)

200,000

50,000

50,000

50,000

50,000

DLI#4: ACE-

CEFOR with

timely and

audited

Procurement

Process

(Initial

approval

$200,000)

DLR#4.1 (Timely procurement audit)

DLR#4.2 (Timely and satisfactory procurement

progress)

200,000

100,000

100,000



19

6. DETAILED BUDGET Table 5: Overview of revised ACE-CEFOR budget for 2014 - 2018

№ Amount № Amount № Amount № Amount № Amount

DLI#1.1 Create and inaugurate Steering Committee 2500 2500

DLI#1.2 Creation of designated account for ACE-CEFOR project 2500 2500

DLI#1.3 Vigorous awareness campaigns within and outside region 80000 35000 20000 15000 150000

DLI#1.4 Negotiate and sign memoranda with project partners 30000 20000 10000 10000 70000

DLI#1.5 Explore recognition as Regional Centre of Expertise 20000 10000 10000 5000 45000

DLI#1.6 Hold project implementation meetings (including M&E) 25000 20000 20000 15000 80000

DLI#1.7 Develop/review MSc, PhD, and short term training curricula 12000 10000 8000 5000 35000

DLI#1.8 Upgrade financial software for increased financial autonomy 15000 15000

DLI#1.9 Establish/maintain language laboratory for French and English 20000 10000 10000 10000 50000

Sub-Total as regional centre for learning and research 207000 105000 78000 60000 $450,000

№ of students/budget for short term training:

National: males 38 15200 37 14800 36 14400 36 14400 147 58800

females 16 8000 15 7500 16 8000 16 8000 63 31500

Regional: males 15 12000 16 12800 16 12800 16 12800 63 50400

females 6 6000 7 7000 7 7000 7 7000 27 27000

Total № of students/budget for short term training 75 41200 75 42100 75 42200 75 42200 300 167700

№ of students/budget for MSc program:

National: males 13 26000 12 24000 12 24000 12 24000 49 98000

females 5 12500 6 15000 5 12500 5 12500 21 52500

Regional: males 5 20000 5 20000 6 24000 5 20000 21 84000

females 2 10000 2 10000 2 10000 3 15000 9 45000

Total № of students/budget for MSc program 25 68500 25 69000 25 70500 25 71500 100 279500

MILESTONE 1: Recognition as a regional centre for learning and research

Year 2014 Year 2015 Year 2016 Year 2017 Total

Action Plan 1: ACE-CEFOR as regional centre for learning and research in Petroleum and Environmental studies

Action Plan 2: ACE-CEFOR for excellence in education, research capacity and development impact

DLI#2.2

Performance Indicator (Action Plan)

DLI#2.1



20

Table 5 (cont’d)


№ of students/budget for PhD program:

National: males 20 80000 20 60000 20 60000 20 200000

females 8 40000 8 30000 8 30000 8 100000

Regional: males 8 64000 8 48000 8 48000 8 160000

females 4 40000 4 30000 4 30000 4 100000

Total № of students/budget for PhD program 40 224000 40 168000 40 168000 40 560000

№ of students and faculties/budget for outreach periods:

National: males 13 52000 12 48000 12 48000 12 48000 49 196000

females 5 25000 6 30000 5 25000 5 25000 21 105000

Regional: males 5 40000 5 40000 6 48000 5 40000 21 168000

females 2 20000 2 20000 2 20000 3 30000 9 90000

Total № of students/budget for outreach periods 25 137000 25 138000 25 141000 25 143000 100 559000

№ of national and regional accreditation/certification:

National accreditation/certification 1 100000 1 100000 2 200000

Regional accreditation/certification 1 400000 1 400000

Total № of national and regional accreditation/certification 1 100000 1 100000 1 400000 3 600000

№ of national and regional publications in recognized journals:

National publication 2 40000 3 60000 3 60000 6 120000 14 280000

Regional publication 1 40000 1 40000 2 80000 2 80000 6 240000

Total № of national and regional publications 3 80000 4 100000 5 140000 8 200000 20 520000

Amount of external revenue generation:

Projected revenue from national sources 8000 12000 16380 20000 56380

Projecte revenue from regional sources 72000 108000 147420 180000 507420

Total amount of external revenue generation 80000 120000 163800 200000 563800

Year 2017 TotalPerformance Indicator (Action Plan)

Year 2014

DLI#2.7

DLI#2.6

DLI#2.5

DLI#2.4

DLI#2.3

Year 2015 Year 2016



21

Table 5 (cont’d)


Meeting improved teaching and learning environment:

Procure and install laboratory and office furniture/stationery 62000 62000

Conference/Seminar/Workshop 25000 25000

Project vehicle (1 nos 4 x 4 Hilux with auxiliary gear) 1 40000 1 40000

Grantsmanship, Technical Reporting & Presentation, Research Ethics

& Methodology, ICT, Entrepreneurship29000 29000

Books/journals, ICT upgrade and e-learning facilities, and software

upgrade68000 68000

Procure and install laboratory equipment 176,000 176,000

Total for meeting improved teaching and learning environment 400000 1 400000

Total for excellence in education, research capacity and development

impact1130700 737100 1125500 656700 $3,650,000

DLI#3.1 Timely withdrawal application 12500 12500 12500 12500 50000

DLI#3.2 Functional Council Audit Committee (Interim Audit Report) 12500 12500 12500 12500 50000

DLI#3.3 Functional University Internal Audit Unit 12500 12500 12500 12500 50000

DLI#3.4 Web transparency on financial management 12500 12500 12500 12500 50000

Total for transparent and accountable Fiduciary Management 50000 50000 50000 50000 $200,000

DLI#4.1 Timely procurement audit 25000 25000 25000 25000 100000

DLI#4.2 Timely and satisfactory procurement progress 25000 25000 25000 25000 100000

Total for timely and audited Procurement Process 50000 50000 50000 50000 $200,000

Grand Total Budget $1,437,700 $942,100 $1,303,500 $816,700 $4,500,000

Percent of Grand Total Budget 31.9 20.9 29.0 18.1 100.0

MILESTONE 4: Improved Procurement Process

MILESTONE 2: Excellence in education, research capacity and development impact

Action Plan 3: ACE-CEFOR with transparent and accountable Fiduciary Management

Action Plan 4: ACE-CEFOR with timely and audited Procurement Process

DLI#2.8

MILESTONE 3: Improved Institutional Fiduciary Management

TotalPerformance Indicator (Action Plan)

Year 2014 Year 2015 Year 2016 Year 2017



22

Table 6: Overview of revised ACE-CEFOR Budget for 2014 – 2018 with split between partners

Expenditure Category

2014 - 2018 Estimated Costs in (US$)

YR 1 YR 2 YR 3 YR 4 YR 5 Total %of total

2014 2015 2016 2017 2018

A: Budget by Activity Plan

Action Plan 1: (ACE-CEFOR as regional centre of excellence for learning and research in Petroleum and Environmental Studies)

207,000

105,000

78,000

60,000 -

450,000

10.0

Action Plan 2: (ACE-CEFOR for excellence in education, research capacity and development impact)

1,130,700

737,100

1,125,500

656,700 -

3,650,000

81.1

Action Plan 3: (ACE-CEFOR with transparent and accountable Fiduciary Management)

50,000

50,000

50,000

50,000 -

200,000

4.4

Action Plan 4: (ACE-CEFOR with timely and audited Procurement Process)

50,000

50,000

50,000

50,000 -

200,000

4.4

TOTAL 1,437,700

942,100

1,303,500

816,700 -

4,500,000

100.0

%

31.9

20.9

29.0

18.1

- 100.0

B: Budget by partners

University of Port Harcourt, Nigeria

1,320,700

819,100

1,133,930

639,700

-

3,913,430

87.0

University of Lome, Togo

16,800

28,000

22,762

36,800

-

104,362

2.3

University of Abomey-Calavi, Benin Republic

26,800

18,000

32,762

36,800

-

114,362

2.5

University of Mines and Technology, Tarkwa, Ghana

26,800

28,000

55,523

36,800

-

147,123

3.3

University of Witwatersrand, Johannesburg, South Africa

33,600

36,000

45,523

53,600

-

168,723

3.7

Industry Partner: FUGRO Nig. Ltd.; Keedak Nig. Ltd.; Ansett Groups; LASER Engineering Nig. Ltd. POCEMA Total E & P Nig. Ltd.

13,000

13,000

13,000

13,000

-

52,000

1.2

TOTAL 1,437,700 942,100 1,303,500 816,700 0 4,500,000

100.0



23

Table 7: Year 1 (2014) annual budget for ACE-CEFOR

Code Priority Rank Result/Activity/Task for 2014

2014 Budget Estimate (US$)


Action Plan1

(1 highest

(Expected output)


ACE leader)


partners)


5 lowest)


1 DLI#1.1: Create and inaugurate Steering Committee 2,500 0 2,500


CEFOR project

2,500

0

2,500


outside region

80,000

0

80,000

2 DLI#1.4: Negotiate and sign memoranda with project

partners

30,000

0

30,000


Expertise

20,000

0

20,000

1 DLI#1.6: Hold project implementation meetings

25,000

0

25,000


training curricula

12,000

0

12,000


financial autonomy

15,000

0

15,000

1 DLI#1.9: Initiate process for gap analysis and

program accreditation

20,000

0

20,000

Sub-total 207,000 0 207,000

Action Plan2

(1 highest

(Expected output)


ACE leader)


partners)


5 lowest)


3 DLI#2.1: 75 short term students in ACE courses with

21 regional students and 22 females

41,200

-

41,200

2 DLI#2.2: 25 master students in ACE courses with 7

regional students and 7 females

68,500

-

68,500

1 DLI#2.3: 40 PhD students in ACE with 12 regional

students and 12 females

224,000

-

224,000


and PhD students with 7 regional outreach

64,000

73,000

137,000

1 DLI#2.5: 1 national certification and evaluation of

quality of education programmes

100,000

-

100,000


recognised and peer reviewed journals; 1 reg'l

48,000

32,000

80,000

1 DLI#2.7: External revenue generation

68,000

12,000

80,000

1


400,000

-

400,000

Sub-total 1,013,700 117,000 1,130,700



24

Action Plan3

(1 highest

(Expected output)


ACE leader)


partners)


5 lowest)


1 DLI#3.1: Timely withdrawal application supported by

financial reporting for the period

12,500

0

12,500


12,500

0

12,500


12,500

0

12,500

1

DLI#3.4: Web transparency on financial management (web-access to audit reports, interim financial reports, budgets and annual work plan)

12,500

0

12,500

Sub-total 50,000 0 50,000

Action Plan4

(1 highest

(Expected output)


ACE leader)


partners)


5 lowest)




progress 25,000 0 25,000

Sub-total 50,000 0 50,000

TOTAL BUDGET 1,320,700 117,000 1,437,700



25

Table 8: Year 1 (2014) annual budget for ACE-CEFOR with split between partners

Code Result/Activity/Task for 2014


University of Lome, Togo (1: 1M; 0F)

University of Abomey – Calavi, Benin Republic (2: 1M; 1F)





FUGRO Nig. Ltd.;

Keedak Nig.Ltd.;

Ansett Group;


POCEMA







(Partners total of

component)


DL1#2.4 8,000

18,000

18,000

16,000

13,000

73,000

DL1#2.6 6,400

6,400

6,400

12,800

- 32,000

DL1#2.7 2,400

2,400

2,400

4,800

- 12,000

Sub-total 16,800

26,800

26,800

33,600

13,000

117,000

sub-TOTAL BUDGET

16,800

26,800

26,800

33,600

13,000

117,000



26


Code Priority Rank

Result/Activity/Task for 2015



Action Plan1

(1 highest

(Expected output)


ACE leader)


partners)


5 lowest)



-

0

-


CEFOR project

-

0

-


outside region

35,000

0

35,000


partners

20,000

0

20,000


Expertise

10,000

0

10,000


20,000

0

20,000


training curricula

10,000

0

10,000


financial autonomy

-

0

-

1 DLI#1.9: Initiate process for gap analysis and program

accreditation

10,000

0

10,000

Sub-total 105,000 0 105,000

Action Plan2

(1 highest

(Expected output)


ACE leader)


partners)


5 lowest)


3 DLI#2.1: 75 short term students in ACE courses with 23


42,100

-

42,100



69,000

-

69,000



168,000

-

168,000

1 DLI#2.4: 25 outreach “periods” for faculty, master and

PhD students with 7 regional outreach

65,000

73,000

138,000

1 DLI#2.5: 1 national certification and evaluation of


100,000

-

100,000



68,000

32,000

100,000


102,000

18,000

120,000

1


-

-

-

Sub-total 614,100 123,000 737,100



27

Action Plan3

(1 highest

(Expected output)


ACE leader)


partners)


5 lowest)




12,500

0

12,500


12,500

0

12,500


12,500

0

12,500

1

DLI#3.4: Web transparency on financial management (web-access to audit reports, interim financial reports, budgets and annual workplan)

12,500

0

12,500

Sub-total 50,000 0 50,000

Action Plan4

(1 highest

(Expected output)


ACE leader)


partners)


5 lowest)




progress 25,000 0 25,000

Sub-total 50,000 0 50,000

TOTAL BUDGET 819,100 123,000 942,100



28










FUGRO Nig. Ltd.;

Keedak Nig.Ltd.;

Ansett Group;


POCEMA







(Partners total of

component)


DL1#2.4 18,000

8,000

18,000

16,000

13,000

73,000

DL1#2.6 6,400

6,400

6,400

12,800

- 32,000

DL1#2.7 3,600

3,600

3,600

7,200

- 18,000

Sub-total 28,000

18,000

28,000

36,000

13,000

123,000

sub-TOTAL BUDGET

28,000

18,000

28,000

36,000

13,000

123,000



29


Code Priority Rank

Result/Activity/Task for 2016



Action Plan1

(1 highest

(Expected output)


ACE leader)


partners)


5 lowest)



-

0

-


CEFOR project

-

0

-


outside region

20,000

0

20,000


partners

10,000

0

10,000


Expertise

10,000

0

10,000


20,000

0

20,000


training curricula

8,000

0

8,000


financial autonomy

-

0

-

1 DLI#1.9: Initiate process for gap analysis and program

accreditation

10,000

0

10,000

Sub-total 78,000 0 78,000

Action Plan2

(1 highest

(Expected output)


ACE leader)


partners)


5 lowest)


3 DLI#2.1: 75 short term students in ACE courses with 23


42,200

-

42,200



70,500

-

70,500



168,000

-

168,000

1 DLI#2.4: 25 outreach “periods” for faculty, master and

PhD students with 30 regional outreach

60,000

81,000

141,000

1 DLI#2.5: 1 international certification and evaluation of


400,000

-

400,000



76,000

64,000

140,000


139,230

24,570

163,800

1


-

-

-

Sub-total 955,930 169,570 1,125,500



30

Action Plan3

(1 highest

(Expected output)


ACE leader)


partners)


5 lowest)




12,500

0

12,500


12,500

0

12,500


12,500

0

12,500

1


12,500

0

12,500

Sub-total 50,000 0 50,000

Action Plan4

(1 highest

(Expected output)


ACE leader)


partners)


5 lowest)




progress 25,000 0 25,000

Sub-total 50,000 0 50,000

TOTAL BUDGET 1,133,930 169,570 1,303,500



31










FUGRO Nig. Ltd.;

Keedak Nig.Ltd.;

Ansett Group;


POCEMA







(Partners total of

component)


DL1#2.4 8,000 18,000 26,000 16,000 13,000 81,000

DL1#2.6 10,667 10,667 21,333 21,333 - 64,000

DL1#2.7 4,095 4,095 8,190 8,190 - 24,570

Sub-total 22,762 32,762 55,523 45,523 13,000 169,570

sub-TOTAL BUDGET

22,762

32,762

55,523

45,523

13,000

169,570



32


Code Priority Rank Result/Activity/Task for 2017



Action Plan1

(1 highest

(Expected output)


ACE leader)


partners)


5 lowest)



-

0

-


CEFOR project

-

0

-


outside region

15,000

0

15,000


partners

10,000

0

10,000


Expertise

5,000

0

5,000


15,000

0

15,000


training curricula

5,000

0

5,000


financial autonomy

-

0

-

1 DLI#1.9: Signing of memoranda of understanding with partners

10,000

0

10,000

Sub-total 60,000 0 60,000

Action Plan2

(1 highest

(Expected output)


ACE leader)


partners)


5 lowest)


3 DLI#2.1: 75 short term students in ACE courses with

23 regional students and 23 females

42,200

-

42,200



71,500

-

71,500

1 DLI#2.3: 0 PhD students in ACE with 30% regional

students and 30% females

-

-

-


and PhD students with 8 regional outreach

60,000

83,000

143,000

1 DLI#2.5: 0 certification and evaluation of quality of

education programmes with 2 nat'l; 1 internat'l

-

-

-



136,000

64,000

200,000


170,000

30,000

200,000

1


-

-

Sub-total 479,700 177,000 656,700



33

Action Plan3

(1 highest

(Expected output)


ACE leader)


partners)


5 lowest)




12,500

0

12,500


12,500

0

12,500


12,500

0

12,500

1


12,500

0

12,500

Sub-total 50,000 0 50,000

Action Plan4

(1 highest

(Expected output)


ACE leader)


partners)


5 lowest)




progress 25,000 0 25,000

Sub-total 50,000 0 50,000

TOTAL BUDGET 639,700 177,000 816,700



34










FUGRO Nig. Ltd.;

Keedak Nig.Ltd.;

Ansett Group;


POCEMA







(Partners total of

component)


DL1#2.4 18,000

18,000

18,000

16,000

13,000

83,000

DL1#2.6 12,800

12,800

12,800

25,600

- 64,000

DL1#2.7 6,000

6,000

6,000

12,000

- 30,000

Sub-total 36,800

36,800

36,800

53,600

13,000

177,000

sub-TOTAL BUDGET

36,800

36,800

36,800

53,600

13,000

177,000



35

7. DETAILED ACTIVITY SHEETS (one for each activity) Action Plan 1: ACE-CEFOR as regional centre for learning and research in Petroleum and Environmental Studies Timeframe: 01/06/2014 to 30/06/2014 Activity: 1.1 Create and inaugurate Steering Committee

RESULT Functional ACE-CEFOR Steering Committee in Place

ACTIVITY Source for University of Port Harcourt staff to recruit as members of Steering Committee; Secure Management approval for identified members of Steering Committee; Formally, write nominees for the positions; inaugurate Steering Committee

OUTPUT ACE-CEFOR project Steering Committee created and functional

OUTPUT INDICATOR Minutes of inauguration proceedings and minutes of meetings

SOURCE OF VERIFICATION Nomination memoranda Minutes of meetings

IMPLEMENTATION MILESTONES

Nomination and inauguration of Steering Committee by June 7th, 2014

PROCUREMENT Payments for stationery; logistics for hosting inauguration / meetings

RESPONSIBILITY FOR IMPLEMENTATION

Centre Leader and University Management

DURATION: 1 month

Commencement: 01/06/2014

Completion: 30/06/2014

PRIMARY CONSTITUENTS: IPS (UNIPORT)

PARTICIPANTS: Universities of Lome (Togo), Abomey-Calavi (Benin Republic), Mines & Technology (Tarkwa – Ghana), Witwatersrand (South Africa), Industry partners

ASSUMPTIONS Inaugurated Committee members remain committed to the ACE-CEFOR project

FINANCIAL IMPLICATIONS Costs for stationery; logistics for inauguration / meetings

Budget Line Analysis 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2015 2016 2017 Total

1 Stationery and logistics 2,500 - - - - - - 2,500

TOTALS 2,500 - - - - - $2,500



36

Action Plan 1: ACE-CEFOR as regional centre for learning and research in Petroleum and Environmental Studies Timeframe: 01/06/2014 to 30/06/2014 Activity: 1.2 Creation of designated account for ACE-CEFOR project

RESULT Designated ACE-CEFOR project account operational

ACTIVITY Liaise with Bursary Department on modalities for opening a designated account; Secure Management approval for opening a designated account; Opening of designated ACE-CEFOR project account

OUTPUT ACE-CEFOR designated project account opened and operational

OUTPUT INDICATOR ACE-CEFOR bank account name and account number

SOURCE OF VERIFICATION Account cheque booklet/statements


Opening of ACE-CEFOR designated account by June 14th, 2014

PROCUREMENT Payments for initial deposit for opening account; planning meetings; consultations


Centre Leader and University Bursar

DURATION: 1 month



PRIMARY CONSTITUENTS: ACE-CEFOR (UNIPORT)

PARTICIPANTS: IPS (UNIPORT); Bursary Department

ASSUMPTIONS Account will remain functional throughout the project

FINANCIAL IMPLICATIONS Costs for initial deposit; planning meetings; consultations


1 Initial deposit, planning meetings, consultations

2,500 - - - - - - 2,500

TOTALS 2,500 - - - - - - $2,500



37

Action Plan 1: ACE-CEFOR as regional centre for learning and research in Petroleum and Environmental Studies Timeframe: 01/06/2014 to 30/04/2018 Activity: 1.3 Vigorous awareness campaigns within and outside region

RESULT Increased publicity and patronage of ACE-CEFOR

ACTIVITY Consultations with prospective academic and industrial partners Trips to prospective partner institutions for increased subscription to ACE-CEFOR project Marketing of ACE-CEFOR programs for increased patronage by students and faculties Branding ACE-CEFOR for wider peer acceptability and sustainable funding Advertise centre programs in national dailies and project website Use of social media tools as additional strategy for cost-effective publicity

OUTPUT ACE-CEFOR have increased educational and development impacts

OUTPUT INDICATOR Increased partnerships Increase in students and faculties visiting ACE-CEFOR for various programs Highly skilled faculties taking up tenured positions at the Centre Increased funding from diverse sources

SOURCE OF VERIFICATION Number of MoUs entered Admission list as published online Number of visiting scholars/faculties External revenue generated


Advertise for programs by February 21st, each project year Recruit students and faculties for different Centre programs by June 30th each project year Secure external donor supports by December 20th each project year

PROCUREMENT Payments for return airfares, visa fees, land transport, adverts, logistics at meetings, communications, courier services


Centre Leader, Team and Project Coordinators from current partners

DURATION: 6 months per year, respectively

Commencement: 01/06/2014, 2015, 2016, 2017

Completion: 30/04/2015, 2016, 2017, 2018

PRIMARY CONSTITUENTS: IPS (UNIPORT); West & Central Africa

PARTICIPANTS: Universities of Lome (Togo), Abomey-Calavi (Benin Republic), Mines & Technology (Tarkwa – Ghana), Witwatersrand (South Africa), Industry partners, and others identified

ASSUMPTIONS Partners would remain committed to the project, continued government and WB supports

FINANCIAL IMPLICATIONS Cost of local and international return tickets, visa fees, logistics for consultative meetings, advertisements, communications, courier services


1 Local/international return air tickets and visa fees

12,000 7,500 4,000 9,000 10,000 9,000 7,500 59,000

2 Accommodation and feeding 8,000 4,000 1,700 3,000 5,000 3,300 2,500 27,500

3 Logistics for consultative meetings, communications

4,500 3,000 1,500 3,000 9,000 3,500 2,000 26,500

4 Advertisements, courier - - 300 500 500 700 500 2,500

5 Consultants 5,500 5,500 2,500 4,500 10,500 3,500 2,500 34,500

TOTALS 30,000 20,000 10,000 20,000 35,000 20,000 15,000 $150,000



38

Action Plan 1: ACE-CEFOR as regional centre for learning and research in Petroleum and Environmental Studies Timeframe: 01/07/2014 to 31/07/2014 and 01/01/2015 to 31/01/2015 in each of the four years Activity: 1.4 Negotiate and sign memoranda with project partners

RESULT Improved project buy-in and acceptability of Centre 22 new and functional partnership agreements endorsed

ACTIVITY Secure approvals for hosting / attending negotiation meetings Convene negotiation meetings Secure Management endorsement of MoUs and Agreements with new partners

OUTPUT ACE-CEFOR enjoy greater acceptability and relevance Additional regional institutions and industry-partners express interest in ACE-CEFOR project

OUTPUT INDICATOR Increase in number of partnerships with MoUs and Agreements signed Increase in number of industry-relevant joint research projects Increased confidence in doing business with ACE-CEFOR by clients

SOURCE OF VERIFICATION Number of signed MoUs/Agreements Number of industry-based faculties External revenue generated


MoUs and Agreements signed by consulted partners in August and Jan each project year

PROCUREMENT Payments for return airfares, visa fees, land transport, accommodation and feeding; logistics at meetings, communication, courier services


Centre Leader and Team

DURATION: 2 months per year, respectively

Commencement: 01/07/2014, 2015, 2016, 2017 01/01/2015, 2016, 2017, 2018

Completion: 31/07/2014, 2015, 2016, 2017 31/01/2015, 2016, 2017, 2018



ASSUMPTIONS MoUs and Agreements signed by identified partners remain active and functional Newly contacted partners would buy-in to the ACE-CEFOR project and remain committed to it

FINANCIAL IMPLICATIONS Cost of local and international return tickets, visa fees, logistics for consultative meetings, communications, courier services



8,000 -

7,000 -

11,500 4,000 4,000 34,500

2 Accommodation and feeding 3,000 - 3,500 - 5,000 3,500 3,500 18,500

3 Logistics for consultative meetings, communications, courier services

4,000

-

4,500

-

3,500 2,500 2,500 17,00

TOTALS 15,000 - 15,000 20,000 10,000 10,000 $70,000



39

Action Plan 1: ACE-CEFOR as regional centre for learning and research in Petroleum and Environmental Studies Timeframe: 01/07/2014 to 31/12/2014 Activity: 1.5 Explore recognition as regional centre of expertise

RESULT University of Port Harcourt part of a regional centre of expertise

ACTIVITY Consult potential partners for the consortium as regional centre of expertise Hold stakeholders meeting to develop concept note for the regional centre of expertise Develop and submit full proposal for recognition as a regional centre of expertise

OUTPUT ACE-CEFOR responding better to socio-economic needs of the society

OUTPUT INDICATOR Peer reviewers’ comments on the submitted proposal Hold stakeholders’ meetings

SOURCE OF VERIFICATION Email copies of reviewers’ comments Minutes of stakeholders meetings


Submission of application for acknowledgement as regional centre of expertise July 25th, 2014 Official announcement of acknowledgement as regional centre of expertise December 2014

PROCUREMENT Payments for return airfares, visa fees, land transport, accommodation and feeding; logistics at meetings, postage charges, preparation of proposal, attend annual conferences



DURATION: 6 months for 2014 2 months per year, from 2015

Commencement: 01/07/2014 01/11/2015, 2016, 2017

Completion: 31/12/2014 31/12/2015, 2016, 2017

PRIMARY CONSTITUENTS: IPS (UNIPORT); Niger Delta of Nigeria

PARTICIPANTS: Industry partners, and others including primary and post-primary schools

ASSUMPTIONS MoUs and Agreements signed by identified partners

FINANCIAL IMPLICATIONS Cost of local and international return tickets, visa fees, logistics for annual conference, stakeholders meetings



3,000 5,500 1,750 -

5,000 5,000 2,500 22,750

2 Accommodation and feeding, conference fees

1,500 3,500 750 -

2,500 2,500 1,500 12,250

3 Logistics for meetings, postage charges, proposal

1,000 2,500 500 -

2,500 2,500 1,000 10,000

TOTALS 5,500 11,500 3,000 - 10,000 10,000 5,000 $45,000



40

Action Plan 1: ACE-CEFOR as regional centre for learning and research in Petroleum and Environmental Studies Timeframe: 01/06/2014 to 31/05/2018 Activity: 1.6 Hold project implementation meetings (including monitoring and evaluation)

RESULT 14 implementation meetings held in Year 1 12 implementation meetings each held in Years 2-4 8 bi-annual M&E reports and Progress Reports submitted

ACTIVITY Hold regular Steering Committee meetings Hold regular stakeholders meetings Conduct monitoring and evaluation at regular intervals (every six months)

OUTPUT Efficient resources mobilization and timely service delivery on ACE-CEFOR project ACE-CEFOR on course with good quality service delivery

OUTPUT INDICATOR Number of implementation and stakeholders meetings held Number of reports submitted

SOURCE OF VERIFICATION Copies of minutes of meetings/online M&E / Progress Reports and online


At least, one implementation meeting held per month Monitoring and evaluation conducted five months after project commencement date and thereafter at six monthly intervals

PROCUREMENT Logistics at meetings, preparation of Monitoring and evaluation reports



DURATION: 48 months





ASSUMPTIONS MoUs and Agreements signed by identified partners

FINANCIAL IMPLICATIONS Cost for meetings, monitoring and evaluation


1 Cost for meetings 6,500 4,500 4,500 4,500 15,000 15,000 10,000 60,000

2 Monitoring and evaluation - 2,500 - 2,500 5,000 5,000 5,000 20,000

TOTALS 6,500 7,000 4,500 7,000 20,000 20,000 15,000 $80,000



41

Action Plan 1: ACE-CEFOR as regional centre for learning and research in Petroleum and Environmental Studies Timeframe: 01/06/2014 to 31/05/2018 Activity: 1.7 Develop/review MSc, PhD and Short term training curricula

RESULT Industry-relevant curricula for all inclusive training

ACTIVITY Set up and inaugurate curricula development and review committee

OUTPUT Improved ACE-CEFOR programs curricula

OUTPUT INDICATOR Revised curricula available for use by faculties and students

SOURCE OF VERIFICATION Hard copies of developed or reviewed curricula and online


End of each academic year (May 31st, 2014)

PROCUREMENT Logistics at meetings, preparation of curricula documents



DURATION: 4 months (one per academic year)

Commencement: 01/05/2015, 2016, 2017, 2018

Completion: 31/05/2015, 2016, 2017, 2018



ASSUMPTIONS Partners readily available for the annual curricula development and review meetings

FINANCIAL IMPLICATIONS Cost for meetings; preparation and printing of curricula documents


1 Cost for meetings - - - 4,000 4,000 4,000 3,000 15,000

2 Prepare and print curricula - - - 8,000 6,000 4,000 2,000 20,000

TOTALS - - - 12,000 10,000 8,000 5,000 $35,000



42

Action Plan 1: ACE-CEFOR as regional centre for learning and research in Petroleum and Environmental Studies Timeframe: 01/07/2014 to 31/08/2014 Activity: 1.8 Upgrade financial software for increased financial autonomy

RESULT Improved financial reporting and auditing Virtual transactions approval by line managers for efficiency

ACTIVITY Procure and install higher version of financial software

OUTPUT Increased financial autonomy, transparency and accountability Better annual budgeting process for ACE-CEFOR activities

OUTPUT INDICATOR Efficient and timely financial reporting and auditing

SOURCE OF VERIFICATION Physical verification of systems


Improved financial software installed and functional by August 31st, 2014

PROCUREMENT Cost for software and installation



DURATION: 2 months



PRIMARY CONSTITUENTS: IPS (UNIPORT); PARTICIPANTS: ACE-CEFOR; Bursary Department

ASSUMPTIONS Software readily available and competent bursary staff shall be on it

FINANCIAL IMPLICATIONS Cost for the software and its installation


1 Procurement & installation 15,000 - - - - - - 15,000

TOTALS 15,000 - - - - - - $15,000



43

Action Plan 1: ACE-CEFOR as regional centre for learning and research in Petroleum and Environmental Studies Timeframe: 01/09/2014 to 31/05/2018 Activity: 1.9 Establish/maintain language laboratory for French and English

RESULT Well-equipped language laboratory for enhanced teaching and learning

ACTIVITY Procure and install facilities for the language laboratory

OUTPUT Increased patronage by non-Anglophone candidates Improved ACE-CEFOR programs curricula

OUTPUT INDICATOR Language laboratory equipment and facilities available

SOURCE OF VERIFICATION Physical verification


Language laboratory functional by November 30th, 2014

PROCUREMENT Language interpreters, transmission device, installation, maintenance, personnel training cost



DURATION: 10 months (bi-annually)

Commencement: 01/09/2014 01/05/2014 (every six months after)

Completion: 30/11/2014 (procurement/installation) 31/05/2018 (facility maintenance)



ASSUMPTIONS Language laboratory shall continually be in good working condition throughout ACE-CEFOR project

FINANCIAL IMPLICATIONS Cost for language laboratory equipment/facilities, maintenance cost, personnel training cost


1 Establish language lab - 40,000 - - - - - 40,000

2 Bi-annual maintenance - - - 750 1,600 1,800 2,000 6,150

2 Personnel training cost - 700 - 850 1,100 1,200 3,850

TOTALS - - - $50,000



44

Action Plan 2: ACE-CEFOR for excellence in education, research capacity and development impact Timeframe: 01/09/2014 to 30/09/2018 Activity: 2.1 Enrol and train faculties and students for short term training

RESULT 300 students and faculties trained for short term at ACE-CEFOR

ACTIVITY Advertise in minimum two national dailies and admit students and faculties Enrol and train students and faculties for minimum 40 hours per short term course

OUTPUT 75 students and faculties each trained for short terms in 2014, 2015, 2016 and 2017

OUTPUT INDICATOR Number of short term students and faculties

SOURCE OF VERIFICATION Student enrolment records and website Staff list of faculties by nationality


New students and faculties enrolled, annually, for short term courses by September 30th

PROCUREMENT Course fees, cost of training materials, refreshment, return airfares, land transportation cost, accommodation



DURATION: 4 months (every 2nd quarter)

Commencement: 01/09/2014, 2015, 2016, 2017

Completion: 30/11/2014, 2015, 2016, 2017



ASSUMPTIONS Cooperation from partners and every trainee enrolled will complete training Number of regional students and faculties shall gradually increase over the years

FINANCIAL IMPLICATIONS Costs for course fees, training materials, refreshment, return airfares, land transportation, other logistics, accommodation


1 Course fees, training materials, refreshment

- 30,900 - -

31,575 31,650 31,650 125,775

2 Return airfare and land transportation, logistics

- 10,300 - - 10,525 10,550 10,550 41,925

TOTALS - 41,200 - - 42,100 42,200 42,200 $167,700



45

Action Plan 2: ACE-CEFOR for excellence in education, research capacity and development impact Timeframe: 01/06/2014 to 31/05/2018 Activity: 2.2 Enrol and train students for MSc program

RESULT 100 students trained for the ACE-CEFOR 12 months MSc program

ACTIVITY Advertise and admit students Enrol and train students and faculties

OUTPUT 25 MSc students each graduated in 2015, 2016, 2017 and 2018 Critical mass of young scientists produced with increased research capacity

OUTPUT INDICATOR Number of MSc students admitted and graduated

SOURCE OF VERIFICATION Enrolment records and website


Advertise for MSc programs, annually, from February-April New students enrolled, annually, for MSc program by June 1st

PROCUREMENT Course fees, cost of training materials, refreshment, return airfares, land transportation cost



DURATION: 12 months (every 1st quarter)

Commencement: 01/06/2014, 2015, 2016, 2017

Completion: 31/05/2015, 2016, 2017, 2018



ASSUMPTIONS Cooperation from partners and every trainee enrolled will complete training

FINANCIAL IMPLICATIONS Costs for course fees, training materials, refreshment, return airfares, land transportation, other logistics



51,375 - - - 51,750 52,875 53,625 209,625


17,125 - - - 17,250 17,620 17,875 69,875

TOTALS 68,500 - - - 69,000 70,500 71,500 $279,500



46

Action Plan 2: ACE-CEFOR for excellence in education, research capacity and development impact Timeframe: 01/06/2014 to 31/05/2018 Activity: 2.3 Enrol and train students for PhD program

RESULT 40 students trained for the ACE-CEFOR 24-36 months PhD program

ACTIVITY Advertise and admit students Enrol and train students and faculties

OUTPUT 40 students trained for PhD program from 2014 to 2017 Additional PhD students shall be enrolled to benefit from the ACE-CEFOR training

OUTPUT INDICATOR Number of PhD students

SOURCE OF VERIFICATION Enrolment records and website


Advertise for PhD programs, annually, from February-April New students enrolled, annually, for PhD program by June 1st

PROCUREMENT Course fees, cost of training materials, refreshment, return airfares, land transportation cost



DURATION: 24-36 months (every 1st quarter)

Commencement: 01/06/2014, 2015, 2016, 2017

Completion: 31/05/2016, 2017, 2018



ASSUMPTIONS Cooperation from partners and every trainee enrolled will complete training Student will graduate, at most, after the maximum 36 months Budget was based on 40% of individual grant for Year 1, and 30% each for Years 2 and 3 For those who are able to graduate after the minimum 24 months period, budget request shall be adjusted to be 40% for Year 1 and 60% for Year 2. Additional PhD students shall be admitted, but, is not yet reflected going by the budget approv




168,000 - - - 126,000 126,000 - 420,000


56,000 - - - 42,000 42,000 - 140,000

TOTALS 224,000 - - - 168,000 168,000 - $560,000



47

Action Plan 2: ACE-CEFOR for excellence in education, research capacity and development impact Timeframe: 01/06/2014 to 31/04/2018 Activity: 2.4 Enrol and train students and faculties for outreach periods

RESULT 100 students and faculties trained for, at least, one month with an industry partner

ACTIVITY Contact industry partners for placement of students and faculties for, at least, one month Advertise and admit students Enrol and train students and faculties

OUTPUT 25 students and faculties trained for, at least, one month outreach periods in 2015, 2016, 2017 and 2018 More industry relevant researches conducted More industry ready graduates produced

OUTPUT INDICATOR Number of students and faculties on outreach periods Number of graduates accepted by industry (internship)

SOURCE OF VERIFICATION Enrolment records and website Letters of acceptance from partners


New students and faculties enrolled every quarter beginning from the 3rd month of the 2nd quarter of Year 1 and thereafter at the same time in each quarter from 2014 to 2018 Relevant industry partners identified and shortlisted. Placement of students and faculties to each of the industry partners.

PROCUREMENT Outreach fees, cost of training materials, refreshment, return airfares, land transportation cost



DURATION: At least, one month per quarter

Commencement: 01/10/2014, 2015, 2016, 2017

Completion: 30/04/2015, 2016, 2017, 2018



ASSUMPTIONS Cooperation from partners and every trainee enrolled will complete training




- 102,750 - - 103,500 105,750 107,250 419,250


- 34,250 - - 34,500 35,250 35,750 139,750

TOTALS - 137,000 - - 138,000 141,000 143,000 $559,000



48

Action Plan 2: ACE-CEFOR for excellence in education, research capacity and development impact Timeframe: 01/06/2014 to 31/05/2017 Activity: 2.5 Secure national/regional accreditation/certification

RESULT 2 National Certification 1 international accreditation

ACTIVITY Conduct needs assessment Subject ACE-CEFOR project for gap analysis Secure regional / international accreditation

OUTPUT Improvement in quality of education to global best practice

OUTPUT INDICATOR Increase in number of regional students and faculties

SOURCE OF VERIFICATION Program records and on website


Certification and accreditation of ACE-CEFOR program at the end of each academic year

PROCUREMENT Cost of program evaluation and assessment Payment for certification and accreditation of ACE-CEFOR courses



DURATION: 3 years





ASSUMPTIONS Certification and accreditation bodies available for evaluation and accreditation of courses

FINANCIAL IMPLICATIONS Charges and fees for certification and accreditation


1 Accreditation/certification (National)

- - - 100,000 100,000 - - 200,000

2 Accreditation/certification (Regional)

- - - - - 400,000 - 400,000

TOTALS - - - 100,000 100,000 400,000 - $600,000



49

Action Plan 2: ACE-CEFOR for excellence in education, research capacity and development impact Timeframe: 01/11/2014 to 31/05/2018 Activity: 2.6 National and regional publications in recognized journals

RESULT 20 published papers in internationally recognized journals (14 with National collaborators; 6 with Regionally collaborators)

ACTIVITY Promoting regional collaboration and authorship amongst faculties and students

OUTPUT Increased regional and international acceptability of ACE-CEFOR educational program

OUTPUT INDICATOR Number of research publications in internationally recognized journals Number of research publications with regional authorship

SOURCE OF VERIFICATION Elsevier bibliometric databases Programme records


Bi-annual publications in internationally recognized journals

PROCUREMENT Preparation of manuscripts for publication, logistics for research project meetings



DURATION: 4 years and bi-annually





ASSUMPTIONS Reviewing process for preferred journals would be less than the six monthly reporting interval

FINANCIAL IMPLICATIONS Costs for manuscripts preparation and logistics for research project meetings


1 Publications in recognized journals (National)

- 40,000 - - 60,000 60,000 120,000 280,000

2 Publications in recognized journals (Regional)

- - - 40,000 40,000 80,000 80,000 240,000

TOTALS - 40,000 - 40,000 100,000 140,000 200,000 $520,000



50

Action Plan 2: ACE-CEFOR for excellence in education, research capacity and development impact Timeframe: 01/06/2014 to 31/05/2018 Activity: 2.7 Secure external revenue

RESULT $563,800 secured as external revenue generation

ACTIVITY Visit prospective donors for funding support and source funding through research grants

OUTPUT ACE-CEFOR project sustainability

OUTPUT INDICATOR Increase in annual income

SOURCE OF VERIFICATION Statement from ACE-CEFOR account


External revenue received by end of each project year on May 31st

PROCUREMENT Logistics for submitting proposals, cost for hosting research team meetings



DURATION: 4 years (end of every 4th quarter)





ASSUMPTIONS Potential funders willing to support ACE-CEFOR project 10% of projected revenue to come from national sources 90% of projected revenue to come from regional sources

FINANCIAL IMPLICATIONS Cost for preparing and submitting proposals, research team meeting


1 Projected revenue from national sources

- - - 8,000 12,000 16,380 20,000 56,380

2 Projected revenue from regional sources

- - - 72,000 108,000 147,420 180,000 507,420

TOTALS - - - 80,000 120,000 163,800 200,000 $563,800



51

Action Plan 2: ACE-CEFOR for excellence in education, research capacity and development impact Timeframe: 01/08/2014 to 31/05/2018 Activity: 2.8 Meeting improved teaching and learning environment

RESULT Improved facilities for teaching, research and responding to social challenges

ACTIVITY Improved teaching and learning environment

OUTPUT Excellence in education, research capacity and development impact

OUTPUT INDICATOR Equipment and facilities available; trainings undertaken

SOURCE OF VERIFICATION Attendance list / site verification


Complete all procurements 31st December each project year

PROCUREMENT Cost of furniture, equipment, books, training, project vehicle, administrative charges, adverts


Centre Leader, Procurement Officer and Team

DURATION: 10 months (recurrent annually)

Commencement: 01/08/2014-2017

Completion: 31/05/2015-2018



ASSUMPTIONS Engaged Service Provider or Vendor would deliver according to schedule Service Provider or Vendor reimbursed, at most, 45 days from the date of supplies certification

FINANCIAL IMPLICATIONS Cost of furniture, equipment, books, training, project vehicle, administrative charges, adverts


1 Procure and install laboratory and office furniture/stationery

- 62,000 - - - - - 62,000

2 Conference, Seminar and Workshop 10,000 - 7,500 7,500 - - - 25,000

3 Project vehicle (1 nos 4 x 4 Hilux with auxiliary gear)

- 40,000 - - - - - 40,000

4 Grantsmanship, Technical Reporting & Presentation, Research Ethics & Methodology, ICT, Entrepreneurship

- 18,000 11,000 - - - - 29,000

5 Books/journals, ICT upgrade, e-learning facilities, software upgrade

- 40,000 28,000 - - - - 68,000

6 Procure and install laboratory equipment, advert charges

- - 176,000 - - - - 176,000

TOTALS 10,000 160,000 222,500 7,500 $400,000



52

Action Plan 3: ACE-CEFOR with transparent and accountable Fiduciary Management Timeframe: 01/08/2014 to 31/05/2018 Activity: 3.1, 3.2, 3.3, 3.4 Transparent and accountable ACE-CEFOR Financial Management system

RESULT Improved transparency and accountable Fiduciary Management

ACTIVITY Prepare and submit quarterly withdrawal application timely University Audit Committee functioning with preparation of annual audited project account University Internal Audit Committee annual interim audited financial report Interim and final project and audited financial reports posted on project website

OUTPUT 4 Quarterly Interim Financial Reports per project year One Annual project budget per project year One Annual Interim Audited Financial Report per project year One Project Report per project year Project Reports available online at project website (www.cprtuniport.org; www.ipsng.org)

OUTPUT INDICATOR Number of quarterly and annual project and financial reports

SOURCE OF VERIFICATION Hard copies of reports / project website


End of every quarter of project implementation interim quarterly reports submitted End of each project year (May 31st) annual interim/final reports submitted

PROCUREMENT Preparation and printing reports, logistics for finance committee meetings, external financial auditor


Project Accountant/Finance Officer and Procurement Officer

DURATION: Recurrent through project cycle





ASSUMPTIONS Project Tranches of funds released timely, compliance with TORs by service providers/vendors

FINANCIAL IMPLICATIONS Cost for printing reports and logistics for internal/external financial audit committees meetings


1 Timely withdrawal application

3,125 3,125 3,125 3,125 12,500 12,500 12,500 50,000

2 Functional Council Audit committee

- - - 12,500 12,500 12,500 12,500 50,000

3 Functional University Internal Audit Unit

- - - 12,500 12,500 12,500 12,500 50,000

4 Web transparency on financial management

3,125 3,125 3,125 3,125 12,500 12,500 12,500 50,000

TOTALS 6,250 6,250 6,250 31,250 50,000 50,000 50,000 $200,000





53

Action Plan 4: ACE-CEFOR with timely and audited Procurement Process Timeframe: 31/05/2015 to 31/05/2018 Activity: 4.1, 4.2 Timely and audited ACE-CEFOR Procurement Process

RESULT Efficient and cost-effective ACE-CEFOR Procurement Process

ACTIVITY Timely and audited ACE-CEFOR procurement process

OUTPUT One Annual Audited Procurement Report per project year Audited Procurement Reports available online at project website (www.cprtuniport.org; www.ipsng.org)

OUTPUT INDICATOR Number of annual procurement reports

SOURCE OF VERIFICATION Hard copies of reports / project website


End of each project year (May 31st) annual interim/final audited procurement reports submitted

PROCUREMENT Preparation and printing reports, logistics for procurement audit committee meetings, external procurement auditor


Procurement Officer and Project Accountant/Finance Officer

DURATION: Recurrent through project cycle





ASSUMPTIONS Project Tranches of funds released timely, compliance with TORs by service providers/vendors

FINANCIAL IMPLICATIONS Cost for printing reports and logistics for internal/external procurement audit committees meetings


1 Timely procurement audit - - - 25,000 25,000 25,000 25,000 100,000

2 Timely and satisfactory procurement progress

- - - 25,000 25,000 25,000 25,000 100,000

TOTALS - - - 50,000 50,000 50,000 50,000 $200,000





54



55

Annexure A: SIMPLIFIED PROCUREMENT PLAN FOR ACE PROJECT - CEFOR

Component 11

Institution Name _University_of_Port_Harcourt_, Country _Nigeria_

Prepared _17th_February_2014_ Approved by the Bank:______[date]

By _ACE_Centre_for_Oilfield_Chemicals_Research_(CEFOR)_ Approved by: ______[insert TTL name]

Updated _15th_July_2014_ Update approved:_____[date/TTL name]

1 2 3 4 5 6 7 8 9 10 11

Package/ Contract Ref. No.

Activity Description Estimate

Cost2 (US$)

Type of Procure-

ment3

Procure-ment

Method

Review by Bank

(Prior/Post)

Contract Signing Date

(Planned) mm/dd/yy

Contract Completion

Date (planned) mm/dd/yy

Contract amount 4

(US$)


(Actual) mm/dd/yy

Contract Execution Infor5

CEFOR/NCS/2014/01

Conference 15,000 NCS DC Post 08/15/14 08/31/14

CEFOR/WGS/2014/02

Procurement of laboratory furniture/installation

47,000 W/G NCB Post 09/22/14 10/31/14

CEFOR/GDS/2014/03

Office furniture & stationery 15,000 G Shopping Post 10/02/14 11/04/14

CEFOR/GDS/2014/04

Project vehicle (1 Toyota Hilux) 40,000 G NCB Post 10/02/14 11/04/14

CEFOR/TRN/2014/05

Technical Report/Presentation 7,000 TR DC Post 10/15/14 10/31/14

CEFOR/TRN/2014/06

Research Ethics / methodology 7,000 TR DC Post 10/15/14 10/31/14

1st sub-Total (Year 1: 2014) 131,000

1 Use this template for the entire operation. 2 Include applicable taxes. 3 Indicate “G” for goods, “W” for works, ‘NCB‘ for national competitive bidding,“NCS” for non-consulting services, “CS” for consultant services, “TR” for training (excluding

hiring consultants), and “OP” for operating cost, “SSS“ for single source shopping; “DC“ for direct contracting 4 Insert after contract signing 5 Complete after contract award to include name of contractor/supplier/consultant and, later, list any contract amendments if applicable, and the actual completion date

once the contract is completed.



56

SIMPLIFIED PROCUREMENT PLAN FOR ACE PROJECT - CEFOR

Component 16





1 2 3 4 5 6 7 8 9 10 11

Package/Contract Ref. No.


Cost7 (US$)

Type of Procure-

ment8

Procure-ment

Method

Review by Bank

(Prior/Post)


(Planned) mm/dd/yy

Contract Completion


Contract amount 9

(US$)


(Actual) mm/dd/yy

Contract Execution

Infor10

CEFOR/GDS/2014/07

Books and journals 15,000 G DC Post 10/21/14 11/21/14

CEFOR/GDS/2014/08

Laboratory equipment 170,000 G NCB Post 11/11/14 12/31/14

CEFOR/WKS/2014/09

ICT upgrade and e-learning 28,000 W DC Post 11/03/14 12/31/14

CEFOR/TRN/2014/10

ICT training 8,000 TR DC Post 11/20/14 12/16/14

CEFOR/TRN/2014/11

Entrepreneurship 7,000 TR DC Post 11/20/14 12/18/14

2nd sub-Total (Year 1: 2014) 228,000

6 Use this template for the entire operation. 7 Include applicable taxes. 8 Indicate “G” for goods, “W” for works, ‘NCB‘ for national competitive bidding, “NCS” for non-consulting services, “CS” for consultant services, “TR” for training (excluding





57

SIMPLIFIED PROCUREMENT PLAN FOR ACE PROJECT - CEFOR

Component 111





1 2 3 4 5 6 7 8 9 10 11

Package/Contract Ref. No.


Cost12 (US$)

Type of Procure-ment13

Procure-ment

Method

Review by Bank

(Prior/Post)


(Planned) mm/dd/yy

Contract Completion


Contract amount 14

(US$)


(Actual) mm/dd/yy

Contract Execution

Infor15

CEFOR/TRN/ 2014/12

Seminar / Workshop 10,000 G DC Post 11/20/14 12/31/14

CEFOR/NCS/2014/13

Software upgrade 25,000 NCS DC Post 12/01/14 12/31/14

CEFOR/OPS/2014/14

Administrative / office charges 6,000 OP SSS Post 06/01/14 12/31/14

3rd sub-Total (Year 1: 2014) 41,000

Grand Total (Year 1: 2014) 400,000

11 Use this template for the entire operation. 12 Include applicable taxes. 13 Indicate “G” for goods, “W” for works, ‘NCB‘ for national competitive bidding, “NCS” for non-consulting services, “CS” for consultant services, “TR” for training (excluding





58

Accountant

Annexure B: FINANCIAL MANAGEMENT MANUAL

1) PAYMENT PROCEDURE

IPS has three expenditure heads biz, Staff, Lecturers and Service Providers as is also supported

by budget. Payment are made at month end first to Staff, thereafter list of Lecturers and Service

Providers who have completed their job and certified are compiled, cheques written and

forwarded to the Director and or Coordinator for signing.

In situations where there are no enough funds, the list of creditors are compiled and forwarded

to the Director and critical ones that available fund can carry are selected and paid. In which

case the rest are paid any period of the month when funds are received.

Payments are made on demand for cash purchases and emergency needs as approved.

This method has proven the following advantages:

- It makes periodic financial planning easy.

- Creditors already make up their mind for month end rather than come every day to

demand for payment.

- It makes work easier for both the Accounts Unit and the Authorities who authorize

payment and sign cheques as there will be less interruption from persons coming to

demand for payment at their own time.

- The organization has a standard in place and so clients adjust to it.

There is, therefore, need to maintain this procedure.

2) FINANCIAL REPORTING ARRANGEMENTS

ACE-CEFOR shall submit semi-annual internally and/or externally audited Interim Financial

Reports (IFR) within 45 days of the end of the reporting period. Timely submissions shall be

effected to ensure strict compliance with DLI3. The IFR shall comprise:

- Statement of sources and uses of funds

- Detailed statement of uses of funds by Project Activity/Component

- Bank and Reconciliation Statements for the Designated and Project Account

ACE-CEFOR shall also submit the withdrawal application with the following documents:

- Commitment of government to invest in ACE-CEFOR through a specific budget line

- Money transfer proof of previous tranche from MoF to CEFOR designated account

- Proof of commitment for the next year

- ACE-CEFOR proof of results achievement

- Verified Eligible Expenditure Programs (EEPs) by ACE Internal Audit Department

ACE-CEFOR, working in accordance with National Accounting Standards of the Federal

Republic of Nigeria, shall ensure that after the end of the financial year,

- Within THREE months: annual accounts are prepared

- Within SIX months: the annual reports are audited (risk based approach) and submitted

- Audit Committee follow-up on audit issues and recommendations

- Publish work plan, budgets, interim financial reports and audited accounts on website.

ACE in Oil Field Chemicals Research Institute of Petroleum Studies

University of Port Harcourt IPS, UNIPORT



59

Annexure C: PROCUREMENT MANUAL

1) PREAMBLE

The University of Port Harcourt, Nigeria is a body corporate established by the University of

Port Harcourt Act of 1978 Cap U 13 Laws of the Federal Republic of Nigeria as a public

tertiary institution and owned by the Federal Government of Nigeria. Thus, as a public entity,

the University does procurement based on the Principles of the Bureau of Public Procurement

(BPP) in line with the provisos of the World Bank (www.bpp.gov.ng). The Federal Government

of Nigeria (FGN) in consultation with some international development partners such as the

World Bank created the Bureau of Public Procurement (BPP) in 2007 following the passage of

the Public Procurement Act of 2007. The BPP is charged with the responsibility to monitor and

regulate procurement practice in Nigeria.

Following the successful internalization of the Public Procurement Act 2007, in line with the

Entrepreneurial drive of the present administration at the University of Port Harcourt, a

Procurement Unit was created in 2013 headed by a seasoned Procurement Officer. And since

the creation of the Procurement Unit, the University has improved its procurement practice by

adhering, strictly, to the letters of BPP

Thus, contracts with third parties are handled in an all-time efficient manner, cost saving and

deliver goods/materials/works/services to user department(s) in safe conditions. As a result, all

expenditures are guided and approved by the Vice Chancellor under due process and this has

returned positive results.

2) OUR PROCUREMENT PROCEDURE

Generally, the procurement procedure in the University of Port Harcourt follows the nine

essential steps in public procurement and these are:

Step Description

1 Ensuring that the procurement plan for any project is driven by needs assessment

2 Identified needs for particular goods/works/services, receive adequate funds

appropriation to ensure efficient service delivery and minimize payment delays

3 Identified goods/works/services with their specifications advertised in, at least, two

national dailies, the Federal Tenders journal, and the website

4 Ensure a transparent pre-qualification and tender exercise

5 Timeline given to interested Service Providers (Vendors) within which bid submissions

and openings shall be conducted in an open and transparent manner

6 Opened bids evaluated both for technical and financial feasibilities in the presence of

the Tenders Board, and the Service Providers (Vendors)

7 Approval from the Tender Board and/or Governing Board

8 Contract awarded to the Service Provider (Vender) adjudged most suitable and

commencement of execution

9 Project implementation by Service Provider (Vendor)

Some specific procedures adopted by the Institute of Petroleum Studies for procurement of

goods/works/services are outlined below under two broad headings namely: cash purchases,

and supply/contract.





60

A. CASH PURCHASES

1. Requisition – by the User Unit (ACE-CEFOR)

2. Estimate for items requested/material specifications – Technical Unit/User Unit

3. Vetting of estimate by IPS Internal Control/Recommendation

4. Requisition approval – Director/Assistant Director

5. Purchases

6. Receiving/verification – User Unit/IPS Internal Control

7. Retirement of cash advanced/submission of purchase receipts

B. SUPPLY/CONTRACT

1. Job/material requisition

2. Job/material specification – Technical Unit/User Unit.

3. Cost Estimate – User Unit/Accounts Unit

4. Call for/collection of quotation from vendors

5. Comparison/vetting of quotations – IPS Internal control(Accounts/Requester)

6. Recommendation of a vendor/price

7. Technical Committee meet to approve vendor/prices

8. Approval – Director/Assistant Director

9. LPO (Award Letter)

10. Receiving/Verification – by Technical Unit/User Unit

11. Inspection/Certification - IPS Accounts/IA Uniport

12. Completion certificate/Payment

N/B: For Internal control:

- There should be Internal Control pricing value with approved mark up

- Maximum amount of cash purchases to be N20,000.00 i.e. section A

- Requesting Unit/Accounts Unit to verify items delivered before IA Uniport

- There should be approved vendors

- Items to be supplied by approved vendors and verified by Technical Unit/User

- Tender Committee to be made up of (Accounts, Technical, Admin. Sec. and headed by

Assistant Director)

3) CURRENT APPROVAL THRESHOLDS

Shall be as contained in the National Public Procurement Act (www.bpp.gov.ng).

4) EXISTING BEAUROCRATIC CHALLENGES AND MITIGATION STRATEGIES

(Budget Implementation Process)

S/№ Bureaucratic Challenges Mitigation Strategies

1 Ignorance about the relevant laws,

regulations and guidelines

Copies of Procurement Act 2007 and

relevant BPP documents for officers

2 Delays in obtaining approvals for the

various stages of procurement process

Work within timelines and whistle blow on

Procurement matters for attention

3 Delays in processing payments Electronic payments within 2 weeks

4 Challenges in documentation Circulate copies of Procurement Plan

5 Delays in processing memos Two weeks target for treating all memos



61

5) CODE OF CONDUCT FOR ACE-CEFOR OFFICERS INVOLVED WITH

PROCUREMENT

The Procurement Officer and all other officers involved in the procurement process of ACE-

CEFOR must be governed by the principles of Honesty, Accountability, Transparency,

Fairness, and Equity and subscribe to an oath to this effect.

Specifically, we shall perform our procurement duties in strict compliance with the following

Code of Conduct and shall:

(a) Wear our identity cards at all times while executing our functions.

(b) Comply with lawful directives by leader of the Tenders Board or a representative.

(c) Not grant press interviews or comments on any procurement proceedings; approval.

(d) Not wear any apparel which reflects affiliation with a Bidder or Service Provider

(Vendor) or in any way canvass for one to win the procurement proceedings.

(e) Not participate in any function or activity that could lead to the perception of being

favourably disposed to a particular Bidder or Service Provider (Vendor).

(f) Not accept any gift, offer of employment, favour or benefit, item or service from any

Bidder or Service Provider (Vendor) involved in the procurement proceedings.

(g) Display strict impartiality in discharging our duties in the procurement proceedings and at

no time indicate or express any statement capable of public incitement.

(h) Desist from doing anything to comprise the integrity of procurement proceedings.

(i) Decline in serving in a procurement process if any of the Bidders or Service Providers

(Vendors) is a blood relative or spouse or grant relationship or where the success of such

Bidder or Service Provider (Vendor) will confer pecuniary or other advantages.

(j) Not create a source of personal or organizational revenue or advantage by inordinately

using public knowledge, which comes in the course of duty.

(k) Take reasonable steps to be factual and substantiate information to be used in the

procurement report.

Breach of this Code of Ethics may amount to violation of Public Procurement Act 2007.

6) ADVERTISEMENT PROCEDURE

Advertising the contract in the Federal Tender Journal as well as, at least, TWO national

dailies.

7) CONFLICT OF INTEREST POLICY

It is not permissible for an officer or member of staff of the issuing unit/centre to tender or bid

for such a contract emanating from the issuing unit or department.

8) PROCEDURE FOR TENDERING AND BIDDING

S/№ Action Timeline Beginning of Timeline

1 Procurement planning 2 months From the date of release of Budget

2 Response to requests for

clarifications 2 weeks From the date of request

3 Submission of memos 2 weeks From the date of issuance of “No Objection”

Certificate

4 Award of Contracts 5 months From the date of release of Budget

5 Payment of contractors 2 weeks From the date of approval of payment



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9) COMPLAINTS PROCEDURE AND SETTLEMENT OF CONTRACTUAL

DISPUTES

Step Description

1 Make a written complaint to the Procurement Officer within 15 working days from

when aware of the breach or omission

2 Procurement Officer reviews complaint and communicates decision on the matter to the

complainant within 15 working days giving reasons for decision and proffer corrective

measures to be taken, where necessary

3 If the Procurement Officer fails to make a decision within the given period or the

complainant is not satisfied with the decision, the contractual dispute(s) shall be

resolved through dialogue between ACE-CEFOR and the bidder/Service Provider

within 10 working days.

4 Where that fails, the legal units of both parties shall engage in consultations to resolve

such dispute(s) within 10 working days.

5 But, where both attempts fail, an Independent Arbitration Panel made of three persons

comprising one each, independently, appointed by ACE-CEFOR and the bidder/Service

Provider, and a third person mutually acceptable to both appointees of disputing parties

shall deliberate on the matter and make a decision within 15 working days.

6 If the Independent Arbitration Panel fails to make a decision within the given period or

the complainant is not satisfied with the decision, the complainant can forward his

complaint to the BPP within 15 working days from the date that decision was

communicated to the bidder, the complainant shall communicate to the BPP

7 Upon receipt of the complaint, the BPP notifies ACE-CEFOR and may suspend any

further action by ACE-CEFOR until the matter is settled

8 Unless the BPP dismisses the complaint, it shall further:

Prohibit the ACE-CEFOR from taking further action;

Nullify part or all of the lawful act or decision of ACE-CEFOR;

Declare or make known the rules and principles governing the subject matter of the

complaint;

Reverse any improper decision by ACE-CEFOR or substitute its own decision for

the improper one.

9 The BPP shall notify all interested bidders of complaint before taking any decision on

the matter and may consider representations from bidders and ACE-CEFOR

10 The BPP shall make its own decision within 21 working days after receiving the

complaint and shall give the reasons for its decision and the remedies granted, if any

11 If the BPP fails to make its decision within the given time or if the complainant is not

satisfied with the BPP’s decision, the complainant may appeal to the Federal High court

within 30 days after receipt of the BPP’s decision or the expiration of the time specified

for the BPP to make decision.

12 The decision of the Federal high Court shall be final on the matter and no further

appeals shall lie.

10) PROCEDURE FOR PROCUREMENT AUDIT

Procurement shall be audited within 30 days of completing transactions.

11) UNIVERSITY OF PORT HARCOURT PROCUREMENT DOCUMENTS

Oath of Allegiance for ACE-CEFOR Officers Involved with Procurement



63

OATH OF ALLEGIANCE FOR ACE-CEFOR OFFICERS INVOLVED WITH

PROCUREMENT

I …………………………………………………………….. do, solemnly, swear/affirm that I will in the

discharge of my duties be governed at all times by the principles of honesty,

accountability, transparency, fairness and equity. I will use the best of my

abilities and endeavours to discharge my responsibilities in a way and manner that

promotes the objectives of the Public Procurement Act 2007, and policies and

regulations made there under the Constitution of the Federal Republic of Nigeria

1999 and other laws in that regard, that I shall not take advantage of any

information that comes to me for any personal gain or extort money or blackmail a

party/bidder of the procurement proceedings.

So, help me God.

Name: _ _ _ _ _ _ _ __ _ _ __ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Designation: _ _ _ _ _ _ _ __ _ _ __ __ _ _ _ _ _ _ Agency: _ _ _ _ _ _ _ __ _ _ __ __ _ _ _ _ _ _ _ _

Signature: _ _ _ _ _ _ _ __ _ _ __ __ _ _ _ _ _ _ _ Date: _ _ _ _ _ _ _ __ _ _ __ __ _ _ _ _ _ _ _ _ _ _



64

Accountant

Annexure D: HEALTH, SAFTY & ENVIRONMENT MANUAL

A GUIDE FOR STUDENTS, STAFF AND VISITORS

Introduction

This health, safety and environment (HSE) manual is divided into two parts.

The first part deals with general safety practices and responsibilities and your personal safety

while you are on the premises of IPS or at the students’ lodge.

The second part deals with safety while on any vehicle.

The purpose of this manual is to inform you about your personal safety and the levels of

responsibility for organizational safety of the Institute

It is important that you study this manual very carefully – it could be crucial to your safety,

the safety of others and your ability to respond properly in a situation of crisis.

Goals:

Our clear goal is to achieve zero injuries or accidents.

Part I

HSE is everyone’s responsibility

Management Responsibility

Good management involves setting the standard. The management of the Institute shall

demonstrate commitment to HSE-MS through the following:

That officers shall be appointed to take charge of HSE issues of the Institute

That HSE shall be given a top priority

That known risks and hazards shall be identified, publicized and reduced

Selection of HSE-friendly solutions

Provision of functional protective and safety equipment

That HSE training is provided to everyone

That the premises of the institute is secured

Identifying the causes of injuries and near-misses

That defective equipment are labeled as such and repaired, replaced or removed from

the Institute’s premises as early as possible

Individual Responsibility

Each person must

Take responsibility for their safety and that of others

React when dangerous conditions or actions are noticed

Report immediately, undesirable incidents such as injuries and near misses. This shall

serve the purpose of training or reviewing this manual.





65

Use the prescribed protective equipment

Ask questions from the HSE officers if in doubt

Remember to take immediate counter measures

Health Air-Conditioning

Everyone has the responsibility of creating a pleasant atmosphere and an enjoyable working

condition. Depending on external weather conditions, number of people in a room, type and

number of heat generating equipment in a room, occupants shall agree on an accepted

temperature level. The HSE officer could be contacted if unsure of what the temperature level

should be.

Noise Pollution

We shall all ensure that

we work in a way which prevents unnecessary noise

we insulate sources of noise (e.g. using a headphone when playing music from a

laptop)

we use low-noise methods wherever possible

if noise is unavoidable, we ensure that people who will be affected by the noise are

foretold

Air Pollution

Primary sources of air pollution include welding, cutting/sawing of timber, sweeping of dust

and exhaust fumes from generators and vehicles.

These particles or fumes could be toxic if breathed in.

We should observe the following:

that welding is carried out as far as possible in the open air

smoking is prohibited everywhere within the premises

a vacuum cleaner shall be preferred to a sweeping broom

burning of bushes or refuses is not allowed within the Institute’s premises and lodge

Electrical Hazards

It shall be ensured that

electrical systems are checked regularly and faults reported and repaired immediately

alarms, fire extinguishers, smoke detectors are properly maintained

that all electrical appliances are switched off after use

The Environment

Protect the environment

Let us remember our descendants and save today for a safe tomorrow.

Let us avoid

wasting gas and electricity

the unnecessary use of energy, water and other resources

We should

close all windows and doors when the AC is on



66

reduce waste and prefer the use of recyclable products

turn off computers and lights when not in use

use energy saving bulbs

Oil and Chemicals

Preventing leaks of oil and chemicals to water, soil or the sewage system is important. Oil and

diesel oil tanks must be fitted with drip trays. Containers must be kept closed and be positioned

away from drains.

House keeping

Each person is responsible for the following:

Ensure things are kept in the right place as there is a place for everything

Keeping immediate vicinity clean and tidy

Ensuring that immediate vicinity creates a good impression

Removing all forms of waste to the designated places

Keeping all path and evacuation routes free from obstruction

Parking vehicles in the designated area

Keeping rest rooms clean after use

Watering the flowers in front of their rooms

Safety Work responsibly and take no unnecessary risk

Your safety takes priority over work targets

Use the right tool when doing any job

Show respect for chemicals, electricity, compressed air and height

Raise and discuss problems with HSE officers

Road safety within the premises

Speed limits for all vehicles within the premises shall be a maximum of 30km/hr

Drivers shall always give way to pedestrians

Generators and Electrical Installations

All electrical installations must be carried out by a certified electrician.

Switchboards and the like which unauthorized personnel are not permitted to access must be

locked or closed in such a way that a tool is required to open them.

Only authorized personnel are permitted to work on electrical installations and generators.

Alcohol and Narcotics

No person may under any circumstance enter the Institute’s premises or lodge under the

influence of narcotics or take narcotics while on the Institute’s premises or lodge.

It is also not permitted to possess and/or publicly display alcoholic beverages, cigarettes and

narcotics.

However, during events where the permission to serve alcohol has been obtained, consumers

shall do so responsibly.

It is prohibited to drink and drive.

Fire Safety



67

Fire is a chemical reaction involving rapid oxidation or burning of a fuel. It needs three

elements to occur: fuel, oxygen and heat.

There shall be scheduled Fire drills. The drill would be used to find problems before a fire

happens and necessary changes would be made. All workers who might need assistance during

a fire should be identified during fire drill.

In the case of a fire, do one of the following: alert, rescue, evacuate or extinguish

Alert Raise an alarm

Rescue

Save yourself first. If it is safe, lend a helping hand to anyone at risk.

WHAT TO DO IF SOMEONE CATCHES ON FIRE

if you should catch on fire:

STOP - where you are

DROP - to the floor

ROLL - around on the floor

this will smother the flames, possibly saving your life.

Just remember to STOP, DROP and ROLL.

If someone else catches on fire, smother flames by grabbing a blanket or rug and wrapping

them up in it. That could save them from serious burns or even death.

Evacuate

HOW TO EVACUATE A BURNING BUILDING

The last one out of the room should not lock the door, just close it. Locking the door

hinders the search and rescue efforts.

Proceed to the muster point as outlined in the drill.

Stay low to avoid smoke and toxic gases. The best air is close to the floor, so crawl if

necessary.

If possible, cover your mouth and nose with a damp cloth to help you breathe.

If not on the ground floor; do not panic descend stairs slowly and carefully.

Once in the stairwell, proceed down to the ground floor. Never go up.

Once outside the building, report to the muster point so that a head count can be taken.

WHAT TO DO IF TRAPPED IN A BURNING BUILDING If you are trying to escape a fire, never open a closed door without feeling it first. Use the back

of your hand to prevent burning your palm. If the door is hot, try another exit. If none exists,

seal the cracks around the doors and vents with anything available.



68

Use wet towels to seal the space under the door and prevent the entry of smoke. Cracks around

the door can be sealed with masking tape if necessary.

If trapped, look for a nearby phone and call someone, giving them your exact location.

If breathing is difficult, try to ventilate the room.

If on an upper floor and your window is of a type that CANNOT be opened, DON'T break it

out- you'll be raining glass down on rescuers and people exiting the building. If you can't

contact someone by phone, wave for attention at the window. Don't panic.

Extinguish

Try to put out the fire.

WHEN NOT TO FIGHT A FIRE

do not fight a fire;

If the fire is spreading beyond the spot where it started

If you can't fight the fire with your back to an escape exit

If the fire can block your only escape

If you don't have adequate fire-fighting equipment

HOW TO FIGHT A FIRE

Use a fire extinguisher

Remember the acronym “P.A.S.S.”

P ......Pull the Pin.

A ......Aim the extinguisher nozzle at the base of the flames.

S ......Squeeze trigger while holding the extinguisher

upright.

S ......Sweep the extinguisher from side to side, covering the

area of the fire with

the extinguishing agent.

Know the locations of the fire extinguishers in your work area.



69

REMEMBER:

Should your path of escape be threatened?

Should the extinguisher run out of agent?

Should the extinguisher prove to be ineffective?

Should you no longer be able to safely fight the fire?

...THEN LEAVE THE AREA IMMEDIATELY!

HOW TO PREVENT A FIRE

GOOD HOUSE KEEPING

The golden rule of good house - keeping states that “everything has a place and there is a place

for everything”

Fire accidents could occur from burning candles, faulty electrical appliances and cooking

appliances. These are few tips on how to prevent fire from these sources.

Candles

Always use a proper candleholder, and keep candles away from draughts, or anything

flammable.

If you fear that you may sleep off while the candle is on, put out the candle.

Electrical Installation

At night, before you go to bed, unplug all electrical items not in use.

Do not leave electrical appliances on stand-by while going to bed.

Always use correctly rated fuses in all electrical appliances.

Avoid using multi-way plug socket adapters, if possible. You may overload the socket and it

may overheat.

Never run electrical cables under carpets, rugs or mattress.

Always use a proper ironing board and turn off the iron after use. Make sure the iron is left to

cool on a heat resistant surface away from curtains, carpets and anything else that may catch

fire.

Always switch off hair strengtheners/curling tongs after use and leave to cool on a heat

resistant surface away from curtains, carpets and anything else that can catch fire.

Cooking Appliances

Never leave the stove or gas burner unattended to.

Keep electrical cables, towels, cloths, loose clothing and anything else that may catch fire away

from stove or gas burner.

Keep the stove or gas burner clean – a build-up of fat and grease can easily catch fire.



70

Keep your toaster clean, free of crumbs and away from curtains, kitchen rolls and anything else

that could catch fire.

Never put anything metallic inside your microwave.

Never attempt to sterilize dish cloths or sponges by heating them in the microwave.

Keep handles of pans turned away from other stoves or gas burners.

Make sure the stove or gas burner is turned off when you have finished cooking.

Avoid cooking if you are tired, have been drinking alcohol or are taking a medication that can

make you drowsy.

Never fill a pan more than a third full with fat or oil.

If the oil has started smoking turn off the heat and leave the oil to cool down, otherwise it may

catch fire.

Part II

Road Safety

We shall ensure the safety of the vehicle and its occupants, as well as ensure the safety of

every other road users including pedestrians.

The management shall ensure that all vehicles are in good working condition and serviced

regularly. A well-trained driver shall also be provided.

The following shall be observed on the road:

The vehicle is not authorized to move until everyone has been seated and has engaged

his or her seat belt

The doors must be closed before the vehicle moves

It is not permitted for anyone to stand while the vehicle is moving

The vehicle shall not be allowed to carry more passengers than its capacity

The driver shall keep to speed limits

The driver shall drive responsibly and be considerate to other road users

It is not permitted to open the windows while the vehicle is moving or allow hawkers

to run after the vehicle. Should a passenger of the vehicle need to buy anything along

the road, the driver shall be instructed to find a safe place to park

There shall be no indiscriminate littering of refuse on the vehicle. All refuse must be

put in a waste basket provided

If any non-compliance is noticed, the driver or the passenger(s) involved shall be

cautioned or reported to a HSE officer for proper action.



71

Annexure E: ENVIRONMENTAL MANAGEMENT PLAN

PART A: INSTITUTIONAL & ADMINISTRATIVE FOR THE AFRICA CENTERS OF

EXCELLENCE PROJECT - ACE-CEFOR

Country NIGERIA

Project title AFRICAN CENTRE OF EXCELLENCE IN OIL FIELD CHEMICALS

RESEARCH (CEFOR)

Scope of project and

activity

ENHANCE QUALITY EDUCATION AT GRADUATE LEVEL, PROFFER

SOLUTION TO DEVELOPMENTAL CHALLENGES THROUGH APPLIED

RESEARCH, IMPROVE PATNERSHIP BETWEEN INDUSTRY-UNIV AND

OTHER REGIONAL ACADEMIC INSTITUTIONS

Institutional

arrangements

(Name and contacts)

WB

Andreas

Blom

Project Management

PROF. O.F. JOEL

Local Counterpart and/or Recipient

PROF. O. AKARANTA

Implementation

arrangements

(Name and contacts)

Safeguard

Supervision

Local Counterpart

Supervision

Local

Inspectorate

Supervision

Contactor

SITE DESCRIPTION

Name of site INSTITUTE OF PETROLEUM STUDIES (IPS), UNIPORT

Describe site location EAST-WEST ROAD, CHOBA, PORT-

HARCOURT

Attachment 1: Site Map [x ]Y [ ] N

Who owns the land? UNIVERSITY OF PORT HARCOURT

Geographic

description

LATITUDE; 4.8938830

Longitude: 6.9158820

Elevation: 13.99m

LEGISLATION

Identify national &

local legislation &

permits that apply to

project activity

FEDERAL GOVERNMENT PROPERTY WITH MANDATE FOR

QUALITY EDUCATION AND RESEARCH

PUBLIC CONSULTATION

Identify when / where

the public

consultation process

took place

NOT APPLICABLE, COVERED BY GOVERNMENT LEGISLATION

INSTITUTIONAL CAPACITY BUILDING

Will there be any

capacity building?

[ ] N or [X ]Y if Yes, Attachment 2 includes the capacity building program





72

PART B: ENVIRONMENTAL /SOCIAL SCREENING

Will the site activity include/involve any of the following potential issues and/or impacts:

Activity and potential issues and/or impacts Status Additional references

1. Building rehabilitation

Site specific vehicular traffic

Increase in dust and noise from demolition and/or construction

Construction waste

[ ] Yes [X ] No See Section B below

2. New construction

Excavation impacts and soil erosion

Increase sediment loads in receiving waters


Increase in dust and noise from demolition and/or construction

Construction waste

[ ] Yes [ X] No See Section B below

3. Individual wastewater treatment system

Effluent and / or discharges into receiving waters

[ ] Yes [X ] No See Section C below

4. Historic building(s) and districts

Risk of damage to known/unknown historical or archaeological sites

[ ] Yes [ X] No See Section D below

5. Acquisition of land16

Encroachment on private property

Relocation of project affected persons

Involuntary resettlement

Impacts on livelihood incomes

[ ] Yes [X ] No See Section E below

6. Hazardous or toxic materials17

Removal and disposal of toxic and/or hazardous demolition and / or construction waste

Storage of machine oils and lubricants

[ ] Yes [X ] No See Section F below

7. Impacts on forests and/or protected areas

Encroachment on designated forests, buffer and /or protected areas

Disturbance of locally protected animal habitat

[ ] Yes [X ] No See Section G below

8. Handling / management of medical waste

Clinical waste, sharps, pharmaceutical products (cytoxic and hazardous chemical waste), radioactive waste, organic domestic waste, non-organic domestic waste

On site or off-site disposal of medical waste

[ ] Yes [X ] No See Section H below

9. Traffic and Pedestrian Safety


Site is in a populated area

[ ] Yes [X ] No See Section I below

16 Land acquisitions includes displacement of people, change of livelihood encroachment on private property this is to land that is purchased/transferred and affects people

who are living and/or squatters and/or operate a business (kiosks) on land that is being acquired. 17 Toxic / hazardous material includes and is not limited to asbestos, toxic paints, removal of lead paint, etc



73



74

Annexure F: CEFOR Revised Results Framework

Project Title: 4,500,000

Grant ID #:

Grantee Institution: 2014 - 2018

Grant Start Date:

Grant End Date: July 2014

Project Coordinator: PROFESSOR OGBONNA JOEL

List of ACE Project Courses:

CEFOR ACE-PROGRAMME - Revised3 RESULTS FRAMEWORK

The following Centres are, currently, running in the Institute of Petroleum Studies and in

collaboration with the World Bank African Centre of Excellence(ACE) for Oilfield Chemical Research .

1. Centre for Oil and Gas Technology (COGT):

• Ph.D.in Petroleum Engineering and Project Development; • Ph.D in Petroleum Economics; •

M.Sc. Petroleum Engineering and Project Development; • Post Graduate Diploma in Petroleum

Technology.

2. Centre for Occupational Health , Safety and Environment (COHSE):

• M.Sc. Occupational Health and Safety; • M.Sc. Environmental Technology and Management; •

Ph.D in Occupational Health and Safety; • PH.D in Environmental Management and Technology

3. Centre for Geosciences (COG): • M.Sc. Petroleum Geosciences; • Ph.D in Geological Studies

4. Centre for Offshore Technology (COT):

• M.Sc. Pipeline Engineering; • M.Sc. Offshore Technology

5. Emerald Centre for Petroleum Economics, Policy, and Strategic Studies (ECPEPSS):

• M.Sc. Petroleum Economics; • M.Sc Energy Economics

6. Centre for Gas, Refining & Petrochemicals (CFGRP)

• M.Sc. in Petroleum Refining & Petrochemical Engineering

In addition to these programmes in these Centres, the ACE also co-ordinates MSc and Ph.D from the

Colleges of Engineering and Sciences of University of Port as well as other partnering Institutions.

Establishment of African Centre of Excellence in Oil Filed Chemicals Research (CEFOR)

60029544

University of Port Harcourt, Nigeria

June 2014

May 2018

Reporting Period:

Date of Submission:

Reporting Officer:

Total Grant (US$)

PROFESSOR OGBONNA JOEL

Total Disbursement:

Total Period Expense:



75

YR 1

(Jun. 2015)

YR 2

(Jun. 2016)

YR 3

(Jun. 2017)

YR 4

(Jun. 2018)Total number of

enrolled

students 25 165 330 495 620

Regional (Total)3 47 96 147 186

Regional

(Female) 1 14 29 44 57

National (Total)22 118 234 348 434

National

(Female)6 34 69 103 129

Total regional

students

enrolled

3 40 73 107 141Bi-annually

Post-Doctoral

PhD12 15 18 21

Masters3 7 14 22 30

BA

Short Courses 21 44 67 90

Indicator 2: No. of internationally

accredited education programs (with

national accreditation and international

evaluation counting 50%) (→ Training

Quality)

Number

(Indicator Definition:

Count of relevant

projects)2 1 2 3 3

Bi-annually Analysis of CEFOR

programme records on

courses and their

accreditations

Certificates/official letters of

International accreditation

Prof. O.Akaranta; E-maii:

Onyewuchi.akaranta@

uniport.edu.ng. Phone: +234-

8033845642

Total number of

students and

faculty trained30 25 50 75 100

Students22 17 34 51 68

Faculty 8 8 16 24 32

ACE's enrolment record from

PG school. Analysis of CEFOR

enrolment records from

CEFOR Administration.

Prof. Ogbonna Joel; E-maii:

[email protected]; Phone:

+234-8037099211

Cummulative Target Values

Frequency Data Source/Methodology Responsibility for Data Collection

Number/ %


Count of non –national

students in new ACE

courses)

Baseline

(Nov. 2013)

Unit of Measure

Co

re

Bi-annually

INTERMEDIATE RESULTS

Indicator 1b: No. of regional students

enrolled in specific specialised/new ACE

courses (→ Regionality)

Number


Count of regional

students in specific ACE

courses)



+234-8037099211

Analysis of ACE enrolment

records from Administration.

Records of internship

programmes including

internship reports and full

contact information from

contact within the firm

ACE Level Results Indicators Specifics

Indicator 1: No of regional and national

students (disaggregated) enrolled in new

specialized short-term courses, Master,

PhD, programs [No of which are females]

(→ Regionality)

Bi-annually Indicator 3: No. of Students/faculty with

at least 1 month internship in a company

or a local institution relevant to their

field/ sector

(→ Outreach)

Number (Indicator

Definition: Count of

students or faculty with

at least 1 month

internship in ACE

related private company

or institution)

ACE's enrolment record from

PG school. Analysis of CEFOR

enrolment records from

CEFOR Administration.



+234-8037099211



76

Specifics Baseline (2013)YR 1

(Jun. 2015)

YR 2

(Jun. 2016)

YR 3

(Jun. 2017)

YR 4

(Jun. 2018)Frequency Data Source/Methodology Responsibility for Data Collection

Indicator 4: Amount of externally

generated revenue by the ACEs as paid

into the designated ACE-Programme

account

(→ Training & Research Quality)

US Dollars (Indicator

Definition: Amount of

US Dollars generated

from outside ACE as

percentage of total US

Dollars generated by

ACE)

250,000 80,000 200,000 363,800 563,800

Bi-annually ACE Financial Statement Dr. (Mrs.) Felicia Ayuwa; E-mail:

felicia.ayuwa@uniport .edu.ng.

Phone: +234-8036712619

Total number of

regional and

national faculty

trained

50 30 60 90 120


Regional

(Female)4 3 6 9 12

National (Total)40 20 40 60 80

National

(Female)10 6 12 18 24

6. No of newly established or substantially

revised curricula (→ Training Quality)

Number (Indicator


new/revised curricula)

NA

2 2 4 6 8

Annually Programme Records Prof. Ogbonna Joel; E-maii:


+234-8037099211

7. Increase of internationally recognized

research publications by the ACEs (→

Research Quantity and Quality)

Percentage (Indicator

Definition: # of

Internationally

recognized ACE

publications as % of

total number of

publications produced

by ACE)

NA

10% 10% 23% 40% 67%

Bi-annually International bibliometric

databases, as compiled by

Elsevier

Prof. O.Akaranta; E-maii:

Onyewuchi.akaranta@

uniport.edu.ng. Phone: +234-

8033845642

Bi-annually Record of staff trained

Report on relevant training

sessions



+234-8037099211

Intermediate Result: Component 1

INTERMEDIATE RESULTS (ont'd)

5. No of regional and national faculty

trained by the ACEs (→ Training Quality

Number (Indicator


faculty trained in

relevant area)



77

Specifics Baseline (2013)YR 1

(Jun. 2015)

YR 2

(Jun. 2016)

YR 3

(Jun. 2017)

YR 4

(Jun. 2018)Frequency Data Source/Methodology Responsibility for Data Collection

Total number of

students

studying for a

longer-term in

100 100 100 100 100


Regional

(Female)5 9 9 9 12

National (Total)85 71 71 69 68

National

(Female)30 20 22 20 20

9. No of partnership agreements between

ACEs and engaged Partner Institutions (→

Outreach/ Regionality)

Number (Indicator


partnership agreements

)

5* (please,

see below)10 16 19 22

Bi-annually MoUs Prof. J. Otaigbe; E-mail:

John.Otaigbe@uniport .edu.ng

Phone: +234-802290815

10. ACE-Programme Implementation

team meetings with openly disclosed

minutes (→ Admin./Governance Quality)

Number (Indicator

Definition: Count of ACE

Implementation team

meetings)

4 (bi-

monthly

meetings in

progress.

14 26 38 50

Bi-monthly Records of implementation

team meeting from ACE

administration. Hard copies

available in file and will be

posted on website when

centre is fully operational)



+234-8037099211

11. Annual disclosed unqualified external

financial audit, with ACE annual budget

(→ Admin./Governance Quality)

NA NA Done Done Done Done

Annually Audit reports together with

management letters on file

Dr. I. Etela; E-mail:

Ibisime.etela@uniport .edu.ng.

Phone: 07034378380 &

Dr. (Mrs.) Felicia Ayuwa; E-mail:

felicia.ayuwa@uniport .edu.ng.

Phone: +234-8036712619

*6. Institute of Petroleum Studies and Miners and Processors of Barite (AMAPOB), Nigeria; Laboratory Services; 2011 till date.



+234-8037099211

8. % (number) of regional students

studying for a longer-term (at least 1

semester/academic term) in ACEs, in a

discipline supported through the ACE-

Programme (→Regionality)

Percentage (number)


Count of non-national

students studying for at

least 1 semester at ACE

on programme

supported course as %

of total # of Students

studying for at least one

year)

Bi-annually Analysis of project records

on students per semester

*5. Institute of Petroleum Studies and POCEMA Ltd. (Pollution Control and Environmental Management Ltd.; Laboratory Services; 2011 till date.

INTERMEDIATE RESULTS (cont'd)

Intermediate Result: Component 1

*1. UNIPORT-IFP LINK International Exchange in Petroleum & Gas Engineering; IFP School France; Joint Degree in Petroleum & Gas Engineering, Project Management; 2001 till date.

*2. UNIPORT-Petroleum Technology Development Fund Local Scholarship Scheme; PTDF Nigeria; Graduate Studies Scholarship Programme; 2010 ti date.

*3. University of Port Harcourt and Total E&P Nigeria Limited; Total E&P Nigeria; Educational Partnership; 2012 till date.

*4. Institute of Petroleum Studies and Laser Engineering & Resources Consultants Limited; Laboratory Services; 2011 till date.



78

Annexure G: CEFOR Revised DLI Table

Minimum

target Importance

Computed

amount ased on

Subtotals per

indicator

(project

duration)

(Share of

grant)

new targets &

rates

Steering Committee created and regional

specialization through ACEs endorsed

Creation of ACE designated account /

endowment fund 450,000 450,000

Signing of partner agreements

Increased financial autonomy

N# of new students in ACE courses (30% must

be regional students*):

40

20 200,000

8 100,000

8 160,000

4 100,000 560,000

100

49 98,000

21 52,500

21 84,000

9 45,000 279,500

300

147 58,800

63 31,500

63 50,400

27 27,000 167,700

100

49 196,000

21 105,000

21 National 168,000

9 Regional 90,000 559,000

Strengthened

education capacity &

development impact

12%

Objective IndicatorRegional

emphasis

Institution qualified,

Regional specialization

approved and

Administrative

capacity and proper

planning

10% No

Strengthened

education capacity

(excellence)

Yes

12%

6%

4%



79

Objective IndicatorMinimum

target Importance

Regional

emphasis Compute amount Subtotals

International accreditation 1 400,000

Gap assessment certified 1 100,000

Self-evaluation 1 100,000

Regional CAMES -

Bologna Compliant programs - 600,000

National 14 Simple 280,000

Regional 6Co-authored

regionally 240,000 520,000

National 56,380 National 56,380

Regional 507,420 Regional 507,420 563,800

Strengthened

education and research

capacity

environment as per approved proposal

(institutional specific annual milestones)

annual

milestones

9% No 400,000 400,000

Financial Management

application by ACE to the Bank through the

coordinating government agency on an annual

basis. The Withdrawal application should be

submitted with quality documentation related

to the achievements made on the DLIs and

certified EEPs.

submission4% No 200,000 200,000

Procurement 4% No 200,000 200,000

TOTAL 100% 4,500,000 4,500,000

Summary per DLI DLI1 $450,000 DLI3 $200,000

DLI2 $3,650,000 DLI4 $200,000 $4,500,000

Strengthened research

capacity (excellence)

N# of published articles in internationally

recognized and peer reviewed journals****20

Strengthen education

and research capacity

(through increased

financial sustainability)

and demonstration of

value to students and

partners

563,800

Strengthened

education capacity

(excellence)

13%

12%

13%

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