HOUSING AUTHORITY OF SNOHOMISH COUNTY 12711 - 4th Avenue West • Everett, Washington 98204

(425) 290-8499 or (425) 743-4505 FAX (425) 290-5618

25) 290-8499 or (425) 743-45055618

MEETING NOTICE REGULAR MEETING OF THE DATE: Tuesday, December 18, 2018 BOARD OF COMMISSIONERS TIME: 12:00 PM OF THE HOUSING AUTHORITY LOCATION: HASCO CONFERENCE ROOM OF SNOHOMISH COUNTY 12711—4TH AVE W EVERETT, WA 98204

AGENDA A. ROLL CALL CONSENT ITEMS B. APPROVE Agenda for the December 18, 2018 Regular Meeting .............................................................. 1 C. ACTION on Minutes of the November 13, 2018 Special Meeting ............................................................. 2 D. Resolution No. 2320 Authorizing Payment of November 2018 Expenditures ............................................ 6 ACTION ITEMS E. Resolution No. 2321 Approving the Write Off of Delinquent Tenant Accounts Receivable .................... 14 F. Resolution No. 2322 Approving an Amendment to the Position Classification Plan ................................ 15 G. Resolution No. 2323 Approving the CY19 Capital Budget (materials to be provided at meeting) ........... 17 INFORMATION ITEMS H. Legal Counsel Report I. Commissioners’ Report J. Executive Director Report ADJOURNMENT

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The Special Meeting of the Board of Commissioners was convened at 12:00 pm on Tuesday, November 13, 2018 at the Housing Authority of Snohomish County.

Present: Commissioner Choy Commissioner Goulet Commissioner Matsumoto Wright Commissioner Rusko Commissioner Wallace

Absent and Excused: Commissioner Weikel

Staff: Jenisa Story, Director of HR and Administrative Services Jodie Halsne, Director of Tenant-Based Assistance Kristen Cane, Director of Development and Policy Pam Frost, Director of Finance Steve Kehler, Director of Asset Management Serjay Shevchuk, Asset Management Specialist Liz Dewey, Human Resources Specialist

Counsel: Faith Pettis, Pacifica Law Group

CONSENT ITEMS

Commissioner Goulet moved for approval of consent items. Commissioner Choy seconded and the motion passed unanimously to adopt the following:

Item B. APPROVE Agenda for the November 13, 2018 Special Meeting

Item C. ACTION on Minutes of the October 16, 2018 Regular Meeting

Item D. Resolution No. 2318 Authorizing Payment of October 2018 Expenditures

ACTION ITEMS

Item E. Resolution No. 2319 Authorizing the Executive Director to Approve the Renewal of the Letter of Credit for the 2003 Revenue and Refunding Bond Issue

This resolution gives the Executive Director authority to execute an extension for a letter of credit with Bank of America for one year.

Commissioner Goulet moved to approve the resolution. Commissioner Rusko seconded and the motion was unanimously approved.

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INFORMATION ITEMS

Item F. – Finance Report

Pam Frost provided the Finance report for July through September 2018. HASCO properties continue to have a low vacancy rate, some with zero vacancy. Section 8 continues to work on a break-even budget based on the previous year’s budgets, with housing assistance payment funding for vouchers and administrative fees covering administration costs. The total number of vouchers that HASCO issued including Section 8 and special programs is 3,737. There have been increased vouchers ported in from other housing authorities, which has increased expenses reflected in and out of the budget. Local operations have received a positive influx of money due to a LIBOR settlement coming through in HASCO’s favor. This netted $262,000. In addition, the local operations were slightly over budget in professional services due to a branding project and a new software program for Human Resources. The Affordable Housing properties (formerly Public Housing) continue to receive asset repositioning fees from HUD which is helping with rehabilitation costs. Rehabilitation of units continues as they become vacant. The Mobile Home properties were under budget for expenses for Alpine Ridge and the portfolio received a positive income variance overall. The Rural Development program had a positive variance overall, as did the Miscellaneous Internally Managed Properties (Scattered Sites). The Market Rate Properties budget did not include Carvel or Trillium Apartments; however, going forward, Carvel will be included, whereas Trillium is part of the Affordable Housing portfolio. Overall, this portfolio had a positive variance for operating income. Debt service was negative due to an interagency loan on Whispering Pines; the net loss was due to timing of the reports. The Finance team is preparing to submit the Fiscal Year 2018 report to the state auditors. The audit is to begin in early December.

Item G. - Asset Management Report

Serjay Shevchuk presented the Asset Management Capital Budget report. The overall approved budget for 2018 was $5,707,130; this was broken down to $4,355,030 for the Market Rate portfolio, $967,600 for the Affordable Properties Portfolio, and $384,500 for the Rural Development portfolio.

In the Market Rate portfolio, the Asset Management department continues to work on large projects, including seal-coating several parking lots across multiple properties. Several projects are completed such as the garage door replacements at Autumn Chase, replacing the trash

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compactor at Millwood Estates. Raintree Village updates include painting all exterior walls, replacing 24 hot water tanks and updating the fire alarm in A & C buildings. Valley Commons will receive an update to the fire sprinkler and unit rehabilitations. Other projects currently in process include pool rehabilitation at Millwood Estates. The expenses to date in this portfolio are $1,690,623.

Seal coating the parking lots along with painting the exteriors continue at multiple sites throughout the Affordable Housing portfolio. Landscaping will begin at a North Terrace soon. Maplewood has received a new roof and painting of the exterior at the scattered sites has been completed. The expenses to date for this portfolio are $785,590.

Additional insurance work continues at Centerwood from the fire that occurred earlier this year. The anticipated cost is $300,000, to be partially covered by insurance.

The Rural Development portfolio has a handful of projects being worked on, including replacement stairs, railing, catwalks and elastomeric coating at the Hilltop and River Vista properties. Repairs of the wood decks and stairs have been completed at Soap Suds and seal coating of the asphalt at Wrobliski Manor has been completed. The expenses to date for this portfolio are $343,227.

Item H. – Administrative Services Report

Jenisa Story provided an update for the Administrative Services/Human Resources department. She advised that HASCO is in the process of recruiting for a role in the Tenant Based Assistance department and a role in the Administrative Services department, in addition to having a new intern in the Community Services division. She advised that the Rural Development division is working on going paperless and their paperwork is being scanned into the paperless file system currently used by the Tenant Based Assistance department. After this is completed, there will be only one team left to convert to paperless.

The HR team has obtained a new Human Resources Information Software (HRIS) and has started using this system to recruit for the two open positions.

Community Services, under the Administrative Services umbrella, has started working through the current wait list to determine who qualifies for the new Mainstream vouchers. The team has mailed out over 1,500 surveys to help determine who does qualify for this new program.

Item I. – Development & Policy Report

Kristen Cane discussed the current activities for the Development and Policy team. She confirmed that HASCO closed on the Carvel property in September and the loan is through Key Bank. Coast Management has taken over managing the property and the new Standard & Poor’s agency rating of A+ will help with future funding of projects. Kristen’s department continues to work on the acquisition of a land parcel in Marysville; her team is working on final title issues. HASCO closed on the Westend loan conversion with a 3.18% interest rate.

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A move-out plan for Whispering Pines tenants is being developed. Staff plans to provide a guide to their residents in 2019 along with other resources. HASCO has applied for a rezone with the City of Lynnwood and aims to increase the number of affordable units on the property.

Kristen’s team is working on implementation of the Mainstream vouchers with other departments in the agency. Also, her team is working on the implementation of the first Housing Trust Fund through the Alliance for Housing Affordability. Three applications have been received.

Item J. – Tenant-Based Assistance Report

Jodie Halsne presented an update on the Tenant-Based Assistance (TBA) department. She advised that 34 respondents qualified for the new Mainstream Voucher program, five have been received by HASCO and the TBA team has met with two people about the program.

Utilization of vouchers is at 3,758, a rate of 98.61%. Also, the department is hiring an Administrative Specialist to update standard operating procedures, perform SharePoint updates and other projects.

There will be a Resident Advisory Board meeting on December 5. Jodie will provide an Agency Plan update to the Board in January 2019.

Item H. – Legal Counsel Report

Faith Pettis advised that the House Ways & Means Committee is now under the control of the Democrats. Due to this change in leadership, private activity bonds and housing tax tools are safe for now. Faith’s team is working on development projects, permanent financing for Carvel, projects for Finance and public records requests.

Item I. – Commissioners’ Report

The Commissioners had nothing to report.

ADJOURNMENT Commissioner Matsumoto Wright moved to adjourn the meeting at 12:58 pm. ______________________________ Kyoko Matsumoto Wright, Chairperson SEAL ATTEST ____________________________ Secretary

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HOUSING AUTHORITY OF SNOHOMISH COUNTY RESOLUTION NO. 2320

AUTHORIZING PAYMENT OF NOVEMBER 2018 EXPENDITURES

WHEREAS, the Executive Director has reviewed and approved HASCO expenditures for the month ending November 30, 2018. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF SNOHOMISH COUNTY that Payment authorization is approved for November 2018 expenditures as attached. DATED, this 18th day of December, 2018. The Chairperson thereupon declared said motion carried and said Resolution adopted. Kyoko Matsumoto Wright, Chairperson SEAL ATTEST: ___________________________ Secretary

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I have reviewed the attached expenditures listing totaling $7,041,014.53 and have indicated any changes to be made.

I hereby approve payment of the expenditures.

_______________________________________Duane Leonard - Executive Director

Prepared by: Stephanie Jensen

Housing Authority of Snohomish County

Expenditure Approval

Month(s) Ending: November 2018

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Property Name Date Amount Description Date wiredAutumn Chase 11/07/18 $11,030.76 11/06/18 payables 11/8/2018Autumn Chase 11/08/18 $9,172.49 11/09/18 payroll 11/8/2018Autumn Chase 11/14/18 $13,501.75 11/13/18 payables 11/15/2018Autumn Chase 11/20/18 $8,741.34 11/23/18 payroll 11/21/2018Autumn Chase 11/28/18 $4,187.15 11/27/18 payales 11/29/2018Autumn Chase Total $46,633.49Bristol Square 10/31/18 $1,291.64 10/30/18 payables 11/1/2018Bristol Square 10/31/18 $5,042.09 11/02/18 payroll 11/1/2018Bristol Square 11/07/18 $15,940.96 11/05/18 payables 11/8/2018Bristol Square 11/14/18 $8,292.61 11/13/18 payables 11/15/2018Bristol Square 11/15/18 $5,399.33 11/16/18 payroll 11/15/2018Bristol Square 11/28/18 $6,137.82 11/26/18 payables 11/29/2018Bristol Square 11/29/18 $4,616.80 11/30/18 payroll 11/29/2018Bristol Square Total $46,721.25Carvel Apartments 10/31/18 $20,134.95 10/30/18 payables 11/1/2018Carvel Apartments 11/07/18 $25,178.82 11/06/18 payables 11/8/2018Carvel Apartments 11/08/18 $15,468.18 11/09/18 payroll 11/8/2018Carvel Apartments 11/14/18 $27,321.35 11/13/18 payables 11/15/2018Carvel Apartments 11/20/18 $14,801.55 11/23/18 payroll 11/21/2018Carvel Apartments 11/28/18 $12,979.26 11/27/18 payales 11/29/2018Carvel Apartments Total $115,884.11Ebey Arms 10/31/18 $3,671.16 10/30/18 payables 11/1/2018Ebey Arms 11/07/18 $11,597.33 11/06/18 payables 11/8/2018Ebey Arms 11/08/18 $1,992.86 11/09/18 payroll 11/8/2018Ebey Arms 11/14/18 $4,178.30 11/13/18 payables 11/15/2018Ebey Arms 11/20/18 $2,348.31 11/23/18 payroll 11/21/2018Ebey Arms 11/28/18 $3,144.17 11/27/18 payales 11/29/2018Ebey Arms Total $26,932.13Edmonds Highlands 10/31/18 $17,814.99 10/30/18 payables 11/1/2018Edmonds Highlands 11/07/18 $7,536.42 11/06/18 payables 11/8/2018Edmonds Highlands 11/08/18 $6,175.16 11/09/18 payroll 11/8/2018Edmonds Highlands 11/14/18 $8,891.25 11/13/18 payables 11/15/2018Edmonds Highlands 11/20/18 $5,595.30 11/23/18 payroll 11/21/2018Edmonds Highlands 11/28/18 $7,125.80 11/27/18 payales 11/29/2018Edmonds Highlands Total $53,138.92Millwood Estates 10/31/18 $39,161.48 10/30/18 payables 11/1/2018Millwood Estates 11/07/18 $12,146.09 11/06/18 payables 11/8/2018Millwood Estates 11/08/18 $16,443.60 11/09/18 payroll 11/8/2018Millwood Estates 11/14/18 $40,167.42 11/13/18 payables 11/15/2018Millwood Estates 11/20/18 $16,418.23 11/23/18 payroll 11/21/2018Millwood Estates 11/28/18 $17,895.37 11/27/18 payales 11/29/2018Millwood Estates Total $142,232.19Raintree Village 10/31/18 $12,637.00 10/30/18 payables 11/1/2018Raintree Village 10/31/18 $6,884.53 11/02/18 payroll 11/1/2018Raintree Village 11/07/18 $5,955.59 11/05/18 payables 11/8/2018Raintree Village 11/14/18 $9,758.90 11/13/18 payables 11/15/2018Raintree Village 11/15/18 $6,272.52 11/16/18 payroll 11/15/2018Raintree Village 11/28/18 $3,661.97 11/26/18 payables 11/29/2018Raintree Village 11/29/18 $4,888.60 11/30/18 payroll 11/29/2018Raintree Village Total $50,059.11Valley Commons 10/31/18 $29,569.15 10/30/18 payables 11/1/2018Valley Commons 11/07/18 $2,607.59 11/06/18 payables 11/8/2018Valley Commons 11/08/18 $3,679.01 11/09/18 payroll 11/8/2018Valley Commons 11/14/18 $2,455.01 11/13/18 payables 11/15/2018Valley Commons 11/20/18 $2,805.32 11/23/18 payroll 11/21/2018Valley Commons 11/28/18 $1,058.86 11/27/18 payales 11/29/2018Valley Commons Total $42,174.94Whispering Pines 10/31/18 $2,375.35 10/30/18 payables 11/1/2018Whispering Pines 10/31/18 $14,324.77 11/02/18 payroll 11/1/2018Whispering Pines 11/07/18 $7,101.03 11/05/18 payables 11/8/2018Whispering Pines 11/14/18 $53,748.60 11/13/18 payables 11/15/2018Whispering Pines 11/15/18 $16,698.61 11/16/18 payroll 11/15/2018Whispering Pines 11/28/18 $13,571.48 11/26/18 payables 11/29/2018Whispering Pines 11/29/18 $15,915.40 11/30/18 payroll 11/29/2018Whispering Pines Total $123,735.24Grand Total 647,511.38$

AFFORDABLE HOUSING PAYABLE LOG

Printed 12/7/2018

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ItemDate PayeeName CheckNumber ItemAmount11/1/2018 Bank of America (11,262.87) 11/1/2018 Bank of America (9,669.00) 11/1/2018 Bank of America (2,095.40) 11/1/2018 Bank of America (9,441.05) 11/1/2018 Bank of America (7,253.22) 11/1/2018 Banner Bank (4,537.30) 11/1/2018 Banner Bank (19,971.57) 11/1/2018 Bellweather Loan Payment (36,005.99) 11/1/2018 Berkadia Loan Payment (45,456.83) 11/1/2018 Cheryl Courier 718192 (29.00) 11/1/2018 Dougherty Loan Payment (41,694.30) 11/1/2018 JPMorgan Chase Bank NA 110118 (86,573.00) 11/1/2018 Key Bank Loan Payment (140,179.67) 11/1/2018 Lucille Margaret Rabideau 718193 (268.00) 11/1/2018 PUD No. 1 of Snohomish County (246.00) 11/1/2018 Tewodros Kahsay 718194 (300.00) 11/1/2018 USDA 718158 (4,207.51) 11/2/2018 ADP Inc 718159 (882.07) 11/2/2018 Affirma Consulting LLC 718160 (1,580.00) 11/2/2018 Alderwood Water & Wastewater District 718161 (498.66) 11/2/2018 American Family Life Assurance Company 718162 (1,353.62) 11/2/2018 Angela Seay (19.62) 11/2/2018 Anixter Inc 718163 (225.65) 11/2/2018 Apex Facility Resources Inc 718164 (1,047.43) 11/2/2018 Bank of America 718165 (1,506.84) 11/2/2018 Bobby Simpson (125.90) 11/2/2018 Cathy Schindler (406.94) 11/2/2018 Christine Hoover (393.97) 11/2/2018 Cintas Corporation No 2 718166 (169.09) 11/2/2018 City of Lynnwood 718167 (3,295.82) 11/2/2018 City of Marysville 718168 (501.83) 11/2/2018 Comcast Cable Communications Inc 718169 (1,773.05) 11/2/2018 Crystal and Sierra Springs 718170 (239.27) 11/2/2018 FileVision USA LLC (4,800.00) 11/2/2018 HD Supply Facilities Maintenance LTD 718171 (380.08) 11/2/2018 Housing Consortium of Everett and Snohomish County 718172 (3,000.00) 11/2/2018 Judd & Black 718173 (2,724.70) 11/2/2018 Lake Stevens Fire 718174 (350.00) 11/2/2018 Language Line Services Inc 718175 (328.38) 11/2/2018 Mark Papritz (226.18) 11/2/2018 New Life Flooring Inc 718176 (6,192.88) 11/2/2018 Pitney Bowes Inc 718177 (94.28) 11/2/2018 Puckett & Redford PLLC 718178 (964.00) 11/2/2018 PUD No 1 of Snohomish County 718179 (5,612.35) 11/2/2018 Puget Sound Energy 718180 (271.42) 11/2/2018 Roto Rooter 718181 (322.50) 11/2/2018 Serjay Shevchuk (398.54) 11/2/2018 State of Washington 718182 (2,723.75) 11/2/2018 Stop Bugging Me LLC 718183 (67.08) 11/2/2018 Tamra Close (23.16) 11/2/2018 Technology Unlimited Inc 718184 (1,124.75) 11/2/2018 Volunteers of America Western Washington 718185 (2,195.64) 11/2/2018 Washington Alarm 718186 (135.24) 11/2/2018 Washington State Health Care Authority 718187 (87,483.06) 11/2/2018 Waste Management - Northwest 718188 (10,392.85)

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ItemDate PayeeName CheckNumber ItemAmount11/2/2018 Waste Management - Northwest 718189 (2,559.43) 11/2/2018 Wave Broadband 718190 (680.22) 11/2/2018 Woodridge Construction LLC 718191 (102,212.64) 11/6/2018 Tacoma Housing Authority 718195 (60.00) 11/6/2018 US Bank Bond Investment (995,820.10) 11/8/2018 ppe 03Nov18 pd 09Nov18 (45,198.27) 11/8/2018 ppe 03Nov18 pd 09Nov18 (134,318.05) 11/9/2018 Advantage Building Services 718196 (990.00) 11/9/2018 Affordable Renovations Inc 718197 (3,600.00) 11/9/2018 Anixter Inc 718198 (355.60) 11/9/2018 CBS Reporting Inc 718199 (499.00) 11/9/2018 Cellco Partnership 718200 (1,444.94) 11/9/2018 Chevron Corporation 718201 (3,452.72) 11/9/2018 Cintas Corporation No 2 718202 (238.95) 11/9/2018 City of Snohomish 718203 (1,952.45) 11/9/2018 Department of Retirement Systems 110918 (41,316.01) 11/9/2018 Duane Leonard (24.00) 11/9/2018 ELTEC Systems LLC 718204 (173.90) 11/9/2018 Frontier 718205 (107.97) 11/9/2018 Gerald R Christin Jr (250.00) 11/9/2018 Government Finance Officers Association of the United States and Canada 718206 (85.00) 11/9/2018 HD Supply Facilities Maintenance LTD 718207 (1,083.81) 11/9/2018 International City Management Association Corp (886.12) 11/9/2018 Joshua K McStott 718208 (3,286.00) 11/9/2018 Judd & Black 718209 (1,413.95) 11/9/2018 New Life Flooring Inc 718210 (3,100.66) 11/9/2018 Orkin LLC 718211 (88.43) 11/9/2018 Phyllis Renteria (55.88) 11/9/2018 Pitney Bowes Inc 718212 (149.85) 11/9/2018 Puckett & Redford PLLC 718213 (649.00) 11/9/2018 PUD No 1 of Snohomish County 718214 (626.87) 11/9/2018 Puget Sound Energy 718215 (50.20) 11/9/2018 Rentokil North America Inc 718216 (350.00) 11/9/2018 Silver Lake Water & Sewer District 718217 (3,545.35) 11/9/2018 Snohomish County 718218 (3,220.28) 11/9/2018 Sound Security Inc 718219 (307.00) 11/9/2018 Stop Bugging Me LLC 718220 (52.42) 11/9/2018 Su Mon Han (8.72) 11/9/2018 Total Landscape Corporation 718221 (11,750.00) 11/9/2018 Wesley Axlen 718222 (7,565.00) 11/9/2018 Woodburn Company 718223 (1,324.87) 11/13/2018 Snohomish County Clerks and Finance Officers Association 718224 (60.00) 11/16/2018 ADP Inc 718225 (409.12) 11/16/2018 Affordable Renovations Inc 718226 (27,000.00) 11/16/2018 Andromeda Enterprises Corp 718227 (2,825.50) 11/16/2018 CBS Reporting Inc 718228 (426.00) 11/16/2018 Chapman and Cutler LLP 718229 (5,000.00) 11/16/2018 City of Marysville 718230 (7,014.43) 11/16/2018 Comcast Cable Communications Inc 718231 (429.69) 11/16/2018 Fitch Ratings Inc 718232 (1,000.00) 11/16/2018 Janinna Attick (70.15) 11/16/2018 Jenny Barker (393.82) 11/16/2018 Jodie Halsne (90.22) 11/16/2018 King County Housing Authority 718233 (121.75) 11/16/2018 Lake Stevens Sewer District 718234 (8,772.00)

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ItemDate PayeeName CheckNumber ItemAmount11/16/2018 Pacifica Law Group LLP 718235 (3,928.00) 11/16/2018 Pitney Bowes Inc 718236 (2,500.00) 11/16/2018 Puckett & Redford PLLC 718237 (892.00) 11/16/2018 PUD No 1 of Snohomish County 718238 (1,265.77) 11/16/2018 Puget Sound Energy 718239 (15.82) 11/16/2018 Republic Services Inc 718240 (2,814.55) 11/16/2018 Roy Robinson Chevrolet-Subaru 718241 (826.51) 11/16/2018 SHRED-IT US JV LLC 718242 (622.15) 11/16/2018 Standard & Poors Financial Services LLC 718243 (10,000.00) 11/16/2018 Stewart Title Company 718244 (1,400.00) 11/16/2018 Tamra Close (29.87) 11/16/2018 Technology Unlimited Inc 718245 (700.00) 11/16/2018 Tyler Walcker 718246 (28,331.40) 11/19/2018 Dionisio Cadiz-Morale 718247 (293.00) 11/19/2018 Tanya R. Snow 718248 (224.00) 11/21/2018 Robin McGee 718276 (150.00) 11/21/2018 ppe 17Nov18 pd 23Nov18 (44,584.51) 11/21/2018 ppe 17Nov18 pd 23Nov18 (135,700.21) 11/23/2018 ADT US Holdings Inc 718249 (85.00) 11/23/2018 Advantage Building Services 718250 (2,219.00) 11/23/2018 Affirma Consulting LLC 718251 (247.50) 11/23/2018 Allstream Business US Inc 718252 (1,548.21) 11/23/2018 Anixter Inc 718253 (392.46) 11/23/2018 B&L Interpreting Services LLC 718254 (95.00) 11/23/2018 Builders Exchange of Washington Inc 718255 (90.15) 11/23/2018 Cintas Corporation No 2 718256 (169.04) 11/23/2018 Comcast Cable Communications Inc 718257 (254.39) 11/23/2018 Environmental Works 718258 (1,818.75) 11/23/2018 Frontier 718275 (51.05) 11/23/2018 HD Supply Facilities Maintenance LTD 718259 (1,270.62) 11/23/2018 Horeco Inc 718260 (565.00) 11/23/2018 International City Management Association Corp (886.12) 11/23/2018 Jades Jet City Carpet Cleaning Inc 718261 (888.75) 11/23/2018 Judd & Black 718262 (3,602.35) 11/23/2018 K-A General Construction Contractor LLC 718263 (4,843.21) 11/23/2018 Mark Papritz (156.96) 11/23/2018 Metron and Associates Inc 718264 (288.75) 11/23/2018 New Life Flooring Inc 718265 (5,005.86) 11/23/2018 Pitney Bowes Inc 718266 (95.00) 11/23/2018 PUD No 1 of Snohomish County 718267 (7,685.49) 11/23/2018 Root Policy Research 718268 (8,181.98) 11/23/2018 Senior Services of Snohomish County 718269 (4,820.00) 11/23/2018 TALX Corporation 718270 (877.50) 11/23/2018 Total Landscape Corporation 718271 (15,052.67) 11/23/2018 U S Bank National Association 718272 (36.00) 11/23/2018 Woodburn Company 718273 (1.15) 11/23/2018 Woodridge Construction LLC 718274 (680.00) 11/26/2018 Department of Retirement Systems 112318 (41,518.38) 11/26/2018 Stephanie A H Forthun 718277 (30.00) 11/30/2018 5 Star Services Inc 718278 (7,120.00) 11/30/2018 ADP Inc 718279 (1,249.52) 11/30/2018 Bank of America 718280 (13,686.60) 11/30/2018 Bank of America 718281 (91.23) 11/30/2018 Bank of America 718282 (230.00) 11/30/2018 Bobby Simpson (320.46)

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ItemDate PayeeName CheckNumber ItemAmount11/30/2018 Cintas Corporation No 2 718283 (169.04) 11/30/2018 City of Arlington 718284 (6,118.96) 11/30/2018 Comcast Cable Communications Inc 718285 (85.36) 11/30/2018 Crystal and Sierra Springs 718286 (157.62) 11/30/2018 Elizabeth Dewey (3.27) 11/30/2018 First American Title Insurance Company 718287 (235.00) 11/30/2018 First American Title Insurance Company 718288 (235.00) 11/30/2018 Gerald R Christin Jr (445.00) 11/30/2018 HD Supply Facilities Maintenance LTD 718289 (773.29) 11/30/2018 Judd & Black 718290 (1,208.85) 11/30/2018 Karen Scriver (52.32) 11/30/2018 Landau Associates Inc 718291 (4,000.00) 11/30/2018 Mark Papritz (202.74) 11/30/2018 PUD No 1 of Snohomish County 718292 (1,519.05) 11/30/2018 Puget Sound Energy 718293 (153.05) 11/30/2018 Raphalyn Santos (75.00) 11/30/2018 Sarah Max (185.43) 11/30/2018 Snohomish County 718294 (671.00) 11/30/2018 State of Washington 718295 (10,191.75) 11/30/2018 Stop Bugging Me LLC 718296 (104.84) 11/30/2018 Tamra Close (42.07) 11/30/2018 The Bank of New York Mellon Trust Company, N.A. 718297 (1,350.00) 11/30/2018 Total Landscape Corporation 718298 (700.00) 11/30/2018 Wesley Axlen 718299 (3,520.00) 11/30/2018 YWCA 718300 (1,026.00)

Total (2,385,144.23) Total HAP/UAP Payments (4,008,358.92) Total Wires to Property Managers (647,511.38)

Total Payments (7,041,014.53)$

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DATE DESCRIPTION P.O. NUMBER P.O. TOTAL RECEIPTED VENDOR8/17/2015 Tall Firs professional services-Apartment Renovations 726-649 82,871.00$ 82,038.54$ Environmental Works3/29/2016 Scattered Site 4306A unit renovations 1111-1014 21,000.00$ 21,176.00$ Woodridge Construction LLC4/28/2017 T&M contract planning workflows, new sites, bug fixing and other

adhoc requests1999-1832 65,000.00$ 55,957.50$ Affirma Consulting LLC

8/21/2017 Westend-sports court 2241-2057 42,800.00$ 38,869.28$ Court Development Inc8/24/2017 Paperless solution for RD 2248-2061 25,000.00$ 23,282.00$ FileVision USA LLC9/13/2017 Stevens Circle-12412A unit renovation 2199-2102 24,750.00$ 22,500.00$ Affordable Renovations Inc

10/23/2017 Westend-playground 2360-2171 18,300.00$ 16,628.81$ Playcore Wisconsin Inc10/23/2017 Westend Building E interior repaint 2313-2172 31,000.00$ 26,511.30$ Mattila Painting Inc11/6/2017 Wrobliski Fire repair unit 20 2227-2201 52,800.00$ 46,056.00$ Affordable Renovations Inc

11/20/2017 Centerwood Building F fire muck out and abatement 2272-2244 21,500.00$ 19,536.93$ Belfor USA Group Inc11/20/2017 Westend-owner directed landscaping 2434-2249 45,000.00$ 31,595.37$ Paradise Valley Landscaping Company Inc11/27/2017 Pinewood unit 5714A renovation 2368-2264 25,800.00$ 23,440.00$ Wesley Axlen12/29/2017 HP ProLiant DL 380 Server 2534-2336 21,000.00$ 18,496.28$ Northwest Computer Support Inc

1/9/2018 Annual Appliances from January 1, 2018 to December 31, 2018 2466-2355 80,000.00$ 43,428.01$ Judd & Black

1/9/2018 Annual Interior Painting from January 1, 2018 to December 31, 2018

2467-2356 80,000.00$ 57,501.00$ Joshua K McStott

1/9/2018 Annual Janitorial Services at the Prospect Plaza from January 1, 2018 to December 31, 2018.

2469-2358 30,000.00$ 22,190.00$ Advantage Building Services

1/9/2018 Annual Vacate Units Interior Cleaning from January 1, 2018 to December 31, 2018.

2471-2360 35,000.00$ 34,850.00$ 5 Star Services Inc

3/19/2018 Preliminary design work for Whispering Pines redevelopment 2716-2519 17,000.00$ 9,129.00$ Environmental Works

4/10/2018 Maplewood Unit 1019E Renovation 2771-2584 23,000.00$ 20,865.00$ Wesley Axlen6/6/2018 Robin Park-Exterior Paint 2968-2767 38,400.00$ 33,164.33$ K-A General Construction Contractor LLC6/6/2018 Millwood Estates-Pool room repairs 2857-2769 92,500.00$ -$ Interstate Restoration LLC

6/12/2018 Scattered Sites exterior paint project 2990-2787 46,203.00$ -$ K-A General Construction Contractor LLC7/18/2018 Whispering Pines fence replacement 3053-2888 48,000.00$ 37,278.00$ Cortez Fencing7/31/2018 Maplewood roof replacement 2904-2917 66,000.00$ 60,599.55$ Multifaceted Group LLC8/8/2018 Raintree Village smoke detector replacement 3010-2938 50,000.00$ 43,425.62$ WireRatz LLC

8/13/2018 Annual Postage - Meter Refill (12 Mos @ $2,500) 3183-2943 30,000.00$ 10,000.00$ Pitney Bowes Inc8/14/2018 HASCO Branding and Design Project 3194-2950 36,162.00$ 11,510.00$ Steven Pillitu8/27/2018 Earnest Money Deposit 3232-2981 25,000.00$ 25,000.00$ Stewart Title Company9/5/2018 NT-unit 21403A renovation 3245-2997 26,500.00$ -$ Wesley Axlen

9/26/2018 Craigmont ADA unit 12 renovation 3033-3059 21,100.00$ -$ Affordable Renovations Inc11/15/2018 Fair Housing Analysis of Impediments (AI) and Language Access

Plan3310-3215 24,885.00$ 8,181.98$ Root Policy Research

Purchase Orders Over $15,000

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HOUSING AUTHORITY OF SNOHOMISH COUNTY RESOLUTION NO. 2321

APPROVING THE WRITE OFF OF DELINQUENT TENANT ACCOUNTS RECEIVABLE

WHEREAS, the Housing Authority of Snohomish County declares that certain tenant accounts are uncollectible by staff; and,

WHEREAS, collection efforts will continue on delinquent accounts through a collection agency; and,

WHEREAS, this action allows agency books to be cleared of delinquent accounts turned over for collection.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF SNOHOMISH COUNTY that accounts for Section 8 delinquent receivables totaling $15,617 be written off, and that accounts for the period ending December 31, 2017 for previous tenants of our HASCO-managed market-rate and Rural Development portfolios totaling $9,660 be written off.

Summary

DATED, this 18th day of December 2018.

The Chairperson thereupon declared said motion carried and said Resolution adopted.

____________________________________ Kyoko Matsumoto Wright, Chairperson

SEAL

ATTEST

____________________________________ Secretary

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HOUSING AUTHORITY OF SNOHOMISH COUNTY RESOLUTION NO. 2322

APPROVING AN AMENDMENT TO THE POSITION CLASSIFICATION PLAN

WHEREAS, it is the Housing Authority’s objective to work effectively and efficiently with appropriate staff levels to meet Department and Agency goals; and,

WHEREAS, regular positions must be approved by the Board of Commissioners for addition to the Position Classification Plan; and,

WHEREAS staff recommends further reorganizing the Asset Management department; and,

WHEREAS changes in staff necessitate changes in position level and job title; and,

WHEREAS, the proposed changes in staffing are reflected on the Position Classification Plan.

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Housing Authority of Snohomish County that the Position Classification Plan be amended as follows:

1. Addition of one Community Manager (Grade 3)2. Deletion of one Leasing Agent (Grade 4) to be effective on February 1, 20193. Reclassification of the Following Positions:

Current Position Pay Grade New Position Pay Grade Number of Positions Asset Management Assistant

2 Specialist II: Asset Management Portfolio

3 1

Maintenance Administrative Assistant

2 Specialist I: Maintenance

2 1

Specialist II: Community Services

3 Specialist I: Community Services

2 1

DATED, this 18th day of December 2018.

The Chairperson thereupon declared said motion carried and said Resolution adopted.

Kyoko Matsumoto Wright, Chairperson SEAL ATTEST:

___________________________ Secretary

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Position Salary Grade Number Authorized

Executive Director 9 1

Director of Asset Management 8 1

Director of Development and Policy 8 1

Director of Finance 8 1

Director of Human Resources & Administrative Services 8 1

Director of Tenant Based Assistance 8 1

Senior Asset Manager 7 1

Senior Community Services Manager 7 1

Senior IT Manager 7 1

Assistant to the ED for Housing Administration 6 1

Budget Manager 6 1

Construction Program Manager 6 1

Housing Inspection Manager 6 1

Housing Program Manager 6 2

Maintenance Manager 6 1

Policy Integration and Support Manager 6 1

Portfolio Manager 6 2

Alliance for Housing Affordability Program Manager 5 1

Construction Superintendent 5 or 6 2

IT Analyst 5 1

Manufactured Home Specialist 5 1

Accountant 4 1

Asset Management Specialist 4 1

Compliance Specialist 4 1

Coordinator: Administrative Services, Asset Management, 

Construction, Electronic Records

4 4

Development Specialist 4 1

Leasing Agent ‐  Effective on 2/1/2019 4 1

Maintenance Technician II/Inspector  4 5

Policy Analyst 4 1

Risk and Safety Specialist 4 1

Roving Property Manager 4 1

Senior Accounting Technician 4 3

Senior Specialist: Inspection and TBA 4 6

Accounting Technician 3 2

Community Manager 3 2

Human Resources Specialist 3 1

Maintenance Technician I 3 1

Specialist II:  Comm. Services, Portfolio, RD and TBA 3 9

Supportive Services Navigator 3 1

Client Service Representative 2 3

Maintenance Laborer II 2 2

Specialist I:  Comm. Services, Maintenance and TBA 2 5

Office Assistant 1 1

Maintenance Laborer I 1 1

Total Employees 77

Position Classification Plan

Amended to be effective January 1, 2019

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