agenda - ithaca, michigan...page 1 of 5 city of ithaca, michigan city manager’s report to the city...

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CITY OF ITHACA, MICHIGAN

CITY MANAGER’S REPORT TO THE CITY COUNCIL

For the two weeks ending May 17, 2019

1. MDOT Pine River Project Continues: The State’s project continues on schedule, working

toward a late May construction completion and a mid-June re-striping completion. This

project also entails the restriping of lane markings to convert from a 4-lane to a 3-lane

configuration between Emerson & Barber Streets. It will taper back to two lanes between

Barber and Norton Gibbs, but will include the wider paved shoulders the rest of the way to

the US-127 interchange.

2. Planning Commission (PC) Activities: We still need to recruit a new member for the PC to fill

the vacancy created by Doug Wright stepping down. We also must appoint two alternate

members to the Zoning Board of Appeals so that we can ensure we have enough to achieve

quorums for these meetings. Please continue to seek out persons who you feel might be willing

to serve on this important new body. We can train them; the meetings are only once a month on

the 4th Thursday at 6:00 p.m., and held only if needed.

At its meeting on Tuesday, the PC gave tentative approval to the site plan for the renovation

of 146 & 158 E. Center into ten apartments: four on each of the top two floors (8 total) plus

two on the rear of the ground floor, bringing the total units to ten. The PC reviewed the draft

amendments to the Zoning Ordinance to permit ground floor residential uses in the C-1

Central Business District zone, but on a very selective and limited basis and only in the rear

of suitable buildings. The PC set a public hearing for the amendments for its next meeting on

June 11th. Following the hearing, the City Council will be asked to adopt the amending

ordinance at its June 18th meeting.

The PC also considered a conditional site plan approval for the Los Hermanos Restaurant’s

outdoor seating pavilion, pending approval of two variances by the Zoning Board of Appeals.

The pavilion will be approx. 10’x18’ and be constructed on what is now the lawn area out

front of the main building. The restaurant is in the final approval process for a liquor license

and will be using the new pavilion for outdoor food and beverage service.

It appears that we will finally have Ellens Equipment on the PC agenda for the June 11th

meeting for review of its site plan. Council approved the sale of the 3-acre City-owned

parcel on the east side of Dilts Rd. for their business’ use. This 330’ x 390’ parcel is the site

of the former City septic tank, ponds and infiltration beds that were abandoned in the early

1970s when our new wastewater treatment plant was constructed south of the railroad tracks.

I am working with the City Attorney to prepare the necessary sales agreement and warranty

deed so that we can close on the transaction when ready.

I still need to work with the City Attorney to draft an ingress/egress easement agreement

between the City and Ellens so they can access the rear of their new building for shipping &

receiving purposes using the unimproved street ROW to their south. We should have that

draft done in a few weeks.

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City Manager’s Report

May 17, 2019

Page 2 of 5

The PC briefly reviewed the draft of the City’s 5-year Capital Improvement Plan. The

projects and estimates are based on many meetings and conversations with staff, consultants,

suppliers and contractors.

Finally, the PC discussed the possibility of allowing the construction of additional rental

storage units at the Meadow Lane Estates Mobile Home Park. The PC had previously

approved the construction of the one storage building, pending the property owners getting

all four of the parcels in the same ownership. The PC consensus was that no additional

storage unit buildings could be built in that location without returning to the PC to secure a

possible conditional re-zoning agreement. Currently, commercial storage units are not a

permitted use in the MH zone, and the establishment of a spot zone change to a business zone

would be inappropriate. However, the use of the conditional re-zoning concept might be an

appropriate vehicle to permit such a use on a larger scale.

3. Law Enforcement Services: I previously sent the

Council a draft of the RFP for your review and

comments. Having heard none, I will be issuing the

RFP to area police service agencies this week. I was

surprised to see the front-page article in the Gratiot Co.

Herald this week about the draft RFP, because it was

just a draft, and had not yet been issued to the potential

agencies, nor released to the public in general.

4. Dust Off Car, Truck & Cycle Show: The downtown

will host the 31st annual Ithaca Dust Off show this

Sunday from noon to 4 PM. We have everything ready

to go: DT streets & sidewalks have been cleaned; sound

system checked; new flower pots are in place; and road

blocks/barricades are staged for erection early Sunday

morning. The Gratiot Co. Historical Society Museum

will have its opening this weekend, so make plans to

join everyone downtown for a fun event. The 2019 museum theme is "Wartime in Gratiot

County" and will feature artifacts from all wars that affected our county beginning with the

Civil War. The house will display quilts, clothing and items that correspond with the various

wartimes. In addition, the restored log cabin and barn will also be on display. Refreshments

will be available.

5. Fire/Rescue UTV Update: Lakeside Motor

Sports has picked up the UTV that they have

loaned us for the past year. Lakeside provided

one to us with the understanding that when it

was approximately one year old, they would

bring us a new one and would pick up the old

one under a program sponsored by the vendor

Can–Am. They were no longer able to bring us

a new model because the promotional program

had been severely cut back by Can-Am and they

could not replace all the units that they had out.

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May 17, 2019

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This unit is being used more frequently for grass, field, brush and woods fires. It is also

intended to allow us access to the Mid-MI Community Pathway along US-127; it can get

where our other fire/rescue vehicles cannot. We currently own the trailer and all the

equipment that goes with the unit, such as the lighting systems, brush fighting tank/pump and

mobile back-board for EMS runs, much of which we received grants to purchase.

We had intended to start searching for options (grants) to assist us in purchasing a

replacement, which would take some time. In the meantime, we could use mutual aid from

Alma or St Louis when needed. However, Dave had informed our township partners of the

issue a couple of weeks ago and they approached us with a proposal to purchase a replacement

unit with funds from all of the partners, possibly based on the formula we use for budgetary

purposes. With a revised estimate of approx. $12,400 for a new unit (essentially at Lakeside’s

cost), our current 37% share would be about $4,588. Staff supports the suggestion from the

Fire Chief to allocate our share from the Caldwell Memorial Fund, based on the unit being

used for access to the new Mid-MI Community Pathway.

The new unit was delivered to City Hall this week. (See photo on previous page.) The UTV

has a bit larger engine and tires than our previous one, which will better accommodate the

weight of our equipment and staff. The group chose to stay with the Can-Am brand, as all of

the equipment we previously added to the initial vehicle also fit the new one. They also

wanted to stay with Lakeside as a thank you for loaning us the first vehicle at no cost. We

are still working out the financial transactions between all of the parties, but the unit will be

titled in the City’s name as a vehicle in our Fire/Rescue fleet and will be added as an insured

vehicle under our insurance program with the MML Property & Liability Pool.

6. Banners Ready for Downtown: Twenty

newly painted banners will be gracing our

downtown shortly. At right is a sampling

of the fresh designs for this year, including

one from our very own Maddi Space! This

is a collaborative project with the Alma

Community Arts Center, Inc. and will

result in colorful banners for all four of our

Gratiot Co. communities of Ithaca, Alma,

St. Louis and Breckenridge. The Art

Center is a collaborative community and

creative space for exposure to educational

visual art opportunities for all ages.

7. Rosewood AFC Water Supply: Apparently the owners of the

facility have requested a permit from EGLE (formerly the

MDEQ) to drill a new well on their parcel. According to our

EGLE rep., this will bump them up to what is considered a Type

1 water supply system, based on the number of residents served

at the facility. This would require they have a licensed water

operator (or contract for one) and perform all of the water quality

testing that Type 1 systems (like the City’s) must conduct.

Rosewood desires to stay within Newark Township and operate

their own well system. EGLE still prefers they connect to the

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May 17, 2019

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City’s municipal water system, and asked the City to provide them with an estimate of what it

would cost to connect them to City water. We can provide them only a very rough estimate

without incurring the cost of having our City Engineer prepare a preliminary design and cost

estimate. At this point, we do not believe EGLE will force them to connect to our system, but

stay tuned.

8. Chamber/IPC Activities: The next IPC meeting is temporarily on hold until the Chamber

Director can meet with a small group of stakeholders and potential leaders for the group.

Barb and I met with the Chamber Director to discuss the

IPC and brainstorm on those persons we would like to see

invited to help review past successes and look at how to re-

organize the IPC. The Chamber would then meet with a

larger group of potential IPC volunteers who could help

with actual events and activities throughout the year. The

Chamber Board was willing to have its Director assist the

IPC for the next several months as it goes through this

transition.

If Councilpersons are interested in attending this year’s

Rural Urban Day Dinner, please let Barb know if you want

us to buy you a ticket. New this year, they are adding a

conert at the end of the dinner. Should be another great

opportunity to network with the owners and operators of

our county agricultural sector.

9. Website Hosting Changes: Our Office staff participated in a remote demo and conference

call this week with our website hosting company AccuNet. There are some changes coming

down on the design and operability of our website through the new platform called Civic

Clarity. We touched on features such as: the use of a document library; setting up a recurring

calendar of meetings & events; using a new eNotification email blast system; using a social

media push of website postings to Facebook; and a revamped business directory system. We

are getting quotes from the company for the standard package with the chosen add-on

features and the cost to migrate to the new platform. This will tie in nicely with having our

new codified ordinances online about the same time.

10. METRO Act Modification: We have been approached by a company looking to amend its

METRO Act permit with the City to extend fiber service to the Mercantile Bank in

downtown. A new company acquired the former Great Lakes Comnet provider since they

installed their first fiber here in Ithaca in 2013. We are updating the contact information on

the Bilateral Metro Act Permit, securing updated insurance coverage certificates, and

amending Exhibit A of the permit that delineates the location of the new fiber installation.

11. Managing Contaminated Sites in Your Community - Your Guide to Liability, Redevelopment,

and Financial Assistance: I plan on sitting in on another of the new Dept. of Environment,

Great Lakes and Energy’s (EGLE’s) monthly webinars at 10:00 AM on May 29th. The

description of the event is as follows:

“Contaminated properties exist in almost all communities in Michigan. It’s important that local officials

are aware of how contaminated sites are regulated by the Department EGLE in order to keep residents

safe and know their options for future redevelopment opportunities. This webinar is intended to provide

the basics of environmental clean-up regulations and is tailored for local government leaders without a

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May 17, 2019

Page 5 of 5

legal or technical background. Staff from EGLE’s Remediation and Redevelopment Division will

provide an overview of liability, due care, land and resource use restrictions, and how to tap into

Brownfield funding. If you are wondering how to deal with contaminated property in your community or

have ambitions to redevelop a site with contamination issues then you won’t want to miss this webinar.

Who Should Attend: Michigan local officials and Community Leaders.”

To register for the webinar, see the following link: https://www.michigan.gov/egle/0,9429,7-

135-3308_3333-487948--,00.html. At that site, you can also register for future webinars, or

view videos of prior sessions.

12. Rotary Activities: As President, I attended the Ithaca Public

Schools “Senior Honors Night” on May 9th, where I presented

$500 scholarships to two members of our Jr. Rotarian program.

This year’s scholarship winners were:

Baylee Chaffin: Baylee’s parents are Kevin and Jackie Chaffin.

His Honors/Activities included: National Honor Society, Junior

Rotarian, Honor Roll, Peer to Peer, Basketball and Track. His

future plans are to attend Michigan State University to study

Elementary Education.

Ransom Allen: Ransom’s parents are Lester and Sandy Allen.

His Honors/Activities included: 2019 Class Salutatorian,

National Honor Society, Junior Rotarian, Peer to Peer, Model

United Nations, Honor Roll, Business Professionals of

America, Cross Country and Track. His future plans are to

attend The University of Michigan to study Mechanical

Engineering.

I also confirmed today that Congressman John Moolenaar (MI-04

Dist.) will be visiting our weekly Rotary meeting on Wednesday,

May 29th, and will update us on the happenings in Washington,

D.C. If any of the Council is interested in joining us for lunch, let

me know next week.

13. Closed Memorial Day: Just a reminder that City Hall will be closed Monday, May 27th for

the Memorial Day holiday. Plans are being finalized for the parade and memorial service at

the All Wars Memorial on the County Courthouse lawn, as well as at the Cemetery.

14. Council Work Session: We will further review the proposed FY 19/20 Operating & Capital

Budgets at the work session at 6:00 p.m. prior to the Council meeting on May 21st. Council

will hold its budget public hearing at the beginning of the regular meeting.

See you Tuesday night at 6:00 PM for the Council work session. Chris

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https://www.michigan.gov/egle/0,9429,7-135-3308_3333-487948--,00.html

https://www.michigan.gov/egle/0,9429,7-135-3308_3333-487948--,00.html

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To: Mayor Schafer and City Councilpersons

From: Barbara Fandell, Clerk-Treasurer

Date: May 17, 2019

Subj: Audit Request for Proposals (RFP)

As directed and previously reported, the RFP’s for Auditing Services were distributed to several firms through

direct mailing, website advertising and professional organization network resources. The RFP was very detailed

and specific to our request and six firms chose to submit. Deputy Treasurer Jamie Space and I have performed

an extensive review of all six proposals and have spoken with colleagues and performed reference checks on all

as well. We are very confident in putting forth a selection of three for your consideration. All six are listed below,

with our comments following. Firms were rated on all criteria in the RFP with emphasis being placed on

professionalism, peer reviews, hours for completion, price, and the level of staffing team servicing the audit.

It is important to note that price is only one component of the review process. Price is based on the number of

hours the firm will need to plan, perform, prepare reports, present and deliver the final audit. Prices vary based

on the level of staffing performing the audit. It is important to know what level of staff will be performing the

audit field work and writing reports. We need to be aware of what we are paying for, for instance, a low proposal

may be made up of all junior staff, interns or fist level auditors working under the Senior Auditor or Manager,

while a firm which may be a little higher in cost offers partners and Senior Managers. The higher levels generally

require less hours to complete the audit and does not require as much City staff time.

Here is a comparison of price and audit hours for completion of the firms which submitted proposals. They are

listed by proposal fees from low to high, however this is for ease of evaluation only.

FIRM __________ Year

Andrews Hooper

Pavlick PLC

Gabridge & Company

PLC

Yeo & Yeo

Roslund Prestage &

Co

Vredeveld Haefner LLC

Maner Costerisan

2019 11,400 12,060 12,150 12,500 13,250 19,900

2020 11,700 12,300 12,350 12,750 13,500 20,700

2021 12,000 12,500 12,550 13,000 13,750 21,500

2022 12,300 12,700 12,750 13,250 14,000 22,400

2023 12,600 12,800 12,950 13,500 14,250 23,300

Audit Hours 135 195-350 120 99 130 169

Office Location Owosso

Grand Rapids Alma Alma Grand Rapids Lansing

Recommend No No Yes Yes Yes No

All firms received good peer reviews and independent reviews. All have been noted as professional and courteous

to City staff. All include reasonable consulting as part of their fee. All are committed to building a relationship

with the City if selected. Following is a summary of our review, but not all inclusive. Please feel free to contact

me with any questions or concerns you have. It is also important to note that the industry has changed over the

years and municipalities are staying with the same auditing firms longer than 3-4 years. With all of the new

safeguards and controls in place, accounting standards, new GASB implementations and changing requirements

for both the City and the firms, it is not uncommon to see firms with clients of ten years and more.

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Andrews Hooper Pavlick PLC – Firm submitted the lowest bid; however, partners are not on-site during field

work. Field work is performed by Audit Manager with additional staff. References vary on this firm; however,

the teams servicing the communities shared one or two members, but not all were the same. AHP tries to

maintain the same team for two to three years before changing them. Based on the mixed references, staff

does not recommend this firm.

Positives: Professional and very capable.

Concerns: No partner interaction unless initiated by City personnel after initial contract meeting. Field

work takes 6-8 days to complete. Partners are reviewing only which is why the fee is so low.

References report the first two years the audit report was not finalized timely.

Gabridge & Company PLC - Firm has mixed reviews. Principal Partner is excellent and performs a good audit.

The firm offers a 20% discount because it is their slow time of the year. This is concerning as June 30 year ends

and schools are all doing their audits during this period. They concentrate in other areas like townships and non-

profits, but do have several cities listed under past clients. Based on the number of audit hours needed and

personnel issues, staff does not recommend this firm.

Positives: Price is fair. One partner is on site some of the time during the field work.

Concerns: Length of time to complete the audit. They listed 195-350 hours but average is 172. This is

considerably higher than our current and would require a substantial amount of my time which adds to

the cost. I also have had a negative experience in the past and received similar references from current

clients regarding one of team members. Unless he was replaced, it would be difficult to work with him.

Yeo & Yeo CPAs – References received were very positive, but it is interesting to note that one felt the firm

concentrated only on high exposure risk items, while another felt they dug into the details well. Firm is very

similar to our current firm in operations. Senior Manager/Auditor does majority of field work with additional help

from lower level staff. One partner is on site half of the time but is very hands on throughout the entire process.

Another partner is the control and reviewer of the reports and final audit. They list 120 hours for the audit which

is very reasonable however is still 21 hours more than our current firm. From discussions with them, the additional

hours are interview and planning time, prelim additional work, etc. There is a cost to the city for the additional

city staff time which would bring their fee equal to the current auditor bid. Based on references and discussions

with the lead partner, staff recommends this firm.

Positives: Partner involvement in the audit. Audit hours are reasonable. Fee is good. References were

very positive. Past working relationship with this firm was positive. Local firm.

Concerns: Transition time for initial year (not concerned on the actual transition, but there is cost for the

additional hours. Partner on site only partial time. Fieldwork completed mainly by Senior Auditor and

other staff.

Roslund Prestage & Company – Our current firm. Very professional and thorough on the audit. The hours are

the least of all proposals, primarily attributed to the staff on site during the field work and writing reports. This

firm has 2 partners – 1 on-site through all of the field work and the other is partially for areas of GASB and

accounting standard items, but also serves as the control and reviewer of the reports and final audit. There are

also a Senior Manager and Senior Auditor on-site during the field work, no juniors or general staff. This firm has

done the city audits for twenty years, but there has been changes to personnel on both sides during these years.

The staff on site does not audit the same area each year, so there are new eyes looking at our internal controls

and processes. This firm is extremely thorough in looking at the daily operations and the large higher exposed

areas. Field work takes 3-4 days. Based on the relationship built, pricing, recommendations and audit

performance, staff recommends this firm.

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Positives: Least number of hours for the audit. Local firm. Excellent professional working relationship.

Four top level positions (2 Partners, Senior Manager, Senior Auditor) on the team and performing field

work. Fees are lower than other firms if this level of staffing was provided. No transition would be

required.

Concerns: Staff has no concerns for the reasons stated above, and do not feel the long-term relationship

has diminished the process in any way. In fact, it becomes more extensive each year.

Vredeveld Haefner LLC - This is a smaller firm but excellent references. They audit several cities of all sizes. The

two partners work on each audit and one is on-site to assist and perform the field work. The Senior Manager and

Senior Auditor do much of the field work. Very similar to our current auditor. There fees are slightly higher as

they are located in Grand Rapids, and upper level staff perform the audit. Based on personal interaction and

references, staff recommends this firm.

Positives: Two Partners on audit team and one will be on-site. Excellent references. Hours for completion

are reasonable at 130. Field work is 3-4 days.

Concerns: Not local firm. Smaller firm so scheduling may be a little more difficult.

Maner Costerisan: This firm is a large firm, but the audit team and lead partners are relatively new to the firm.

Formerly they were with Abraham Gaffney, left and formed their own firm and recently closed to join with Maner.

There was a lawsuit between the partners and Montcalm County prior to their joining Maner. There was an error

in their figures in the RFP and their fees proposed are nearly double the other firms. Based on the inconsistency

and time with each firm, and price, staff does not recommend this firm.

If asked to rank our three recommendations, we would be hard pressed. All three are fair priced and would

perform well for the City. All three are very highly regarded in the industry and have very similar auditing styles.

Client relationships are important to all of them and they would be tough but reasonable. Considering all are

nearly equal, Roslund Prestage’s fees would be less in the overall, because there would be no additional city staff

time for the transition, that being said, the additional staff time would make the fee submitted by YEO & YEO

about the same as RPC. That being said, our ranking would be:

1. Roslund Prestage and Company

2. Yeo & Yeo CPAs

3. Vredeveld Haefner LLC

Staff is requesting selection of a firm for Auditing Services for the fiscal years ending 6/30/19, 6/30/20 and 6/30/21

with optional extension of two years for 6/30/22 and 6/30/23.

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2019-2020 FISCAL YEARINTRODUCED 5-7-2019

Page: 1/68BUDGET REPORT FOR CITY OF ITHACA

2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19

2018-19AMENDEDBUDGET

2017-18ACTIVITY

DESCRIPTIONGL NUMBER

Fund: 101 GENERAL FUND

ESTIMATED REVENUESDept 000 - GENERAL GOVERNMENT

910,142 850,960 856,126 810,391 CURRENT PROPERTY TAXES 101-000-402.000(4,225)(4,127)(4,127)(4,042)425 AGREEMENT PAYMENTS 101-000-407.000 *99,334 93,239 93,793 89,968 TAXES EMERGENCY SERVICES 101-000-425.00066,221 62,158 62,527 59,978 TAXES -SIDEWALK MILLAGE101-000-426.00014,976 17,389 17,388 17,124 CURRENT TAXES -IFT/OPRA101-000-437.0002,700 0 2,500 3,022 PAYMENT IN LIEU OF TAX 101-000-439.0008,000 7,935 7,700 7,638 INTEREST AND PENALTY ON TAXES101-000-445.00033,600 31,474 32,000 30,873 TAX COLLECTION FEES 101-000-448.00035,000 10,793 20,500 20,877 CABLE TV REVENUE 101-000-450.00039,220 32,007 36,720 40,000 WATER TOWER RENTAL 101-000-455.000 *

650 674 650 604 MOBILE HOME TAX 101-000-476.00010,000 9,645 10,000 10,436 LICENSES AND PERMITS 101-000-477.000 *37,000 36,913 37,000 37,001 LOCAL COMMUN STABILIZATION SHARE APPROPR101-000-573.000

348,125 224,383 327,361 324,383 STATE REVENUE SHARING 101-000-574.000 *250 205 100 10 ORDINANCE FINES101-000-655.001

3,000 2,897 2,500 1,974 LIQUOR LICENSES 101-000-656.00012,500 11,956 10,000 11,736 INTEREST EARNED 101-000-665.0009,300 7,428 7,200 7,980 RENT101-000-667.000 *7,000 4,010 8,500 7,895 RENT - COMMUNITY CENTER 101-000-668.0005,400 5,367 9,800 9,581 RENTAL-BARNS/RV STORAGE 101-000-669.000 *1,000 0 1,000 500 RENT - SOCCER FIELD 101-000-669.001 *

0 0 500 250 RENT - RC RACEWAY101-000-669.002 *2,000 1,585 2,000 2,080 PARK FEES101-000-670.00012,108 5,418 13,000 13,093 MISCELLANEOUS 101-000-671.000 *5,000 0 0 200 SALE OF ASSETS 101-000-673.000 *12,000 0 12,000 0 SALE OF ASSETS - WESTWIND LOT101-000-673.27150,000 100,000 0 0 PRIVATE CONTRIBUTIONS/DONATIONS101-000-674.000 *

200 0 100 600 CONTRIBUTIONS/DONATIONS 101-000-675.000 *12,600 27,995 8,000 16,923 REIMBURSEMENTS 101-000-676.000 *1,600 1,446 1,500 1,378 REIMBURSMENTS RUBBISH TAGS 101-000-677.000

20 (10)10 20 CASH OVER-SHORT 101-000-694.000162,106 12,311 162,320 11,500 TRANSFERS IN 101-000-699.000 *

33,700 SKYWEB

3,000 CASAIR

2,520

WATER TOWER RENTAL 455.000

(4,225)ACCOUNT '407.000' TOTALEMERSON

(3,739)NORTH STAR

(486)

425 AGREEMENT PAYMENTS 407.000

* NOTES TO BUDGET: DEPARTMENT 000 GENERAL GOVERNMENT

1,896,827 1,554,051 1,738,668 1,533,973 Totals for dept 000 - GENERAL GOVERNMENT

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2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY




MMR LEASE3,600

STREET LIGHT AGREEMENT- -SCHOOL288

STREET LIGHT AGREEMENT-MEADOWLANE720

MISCELLANEOUS 671.000

BASED ON PRIOR YEAR EST

RENT - RC RACEWAY669.002

AYSO LEASE1,000

RENT - SOCCER FIELD 669.001

RV STORAGE5,400

RENTAL-BARNS/RV STORAGE 669.000

9,300 ACCOUNT '667.000' TOTALFARM LAND - LEASE

900 122 N MAPLE SPACE

8,400

RENT667.000

COMMUNITY FOUNDATION-(FOR PLAY EQUIP)

CONTRIB/GRANTS-LOCAL 580.000

348,125 ACCOUNT '574.000' TOTALCVTRS (EVIP)

88,893 CONSTITUTIONAL

259,232

STATE REVENUE SHARING 574.000

10,000 ACCOUNT '477.000' TOTALZONING

3,500 RENTALS

6,500

LICENSES AND PERMITS 477.000

39,220 ACCOUNT '455.000' TOTALAT&T (EAST & WEST TOWER)

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2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY




650,634 DEPT '000' TOTAL162,106 ACCOUNT '699.000' TOTAL

GIBBS FUND -CITY HALL REPAIR/UPDATES150,000

DDA -COORDINATOR/CITY SERVICES12,106

TRANSFERS IN 699.000

12,600 ACCOUNT '676.000' TOTALINDUSTRIAL PARK SIGN NAME CHANGES

1,600 ELECTION - 3/20

2,000 MISC

1,200 MML - WC CREDIT

800 MML - LIABILITY DIVIDEND

1,500 HEALTH DEPT - COMMERCE PARK

5,000 CODE VIOLATIONS

500

REIMBURSEMENTS 676.000

VFW - FLOWERS

CONTRIBUTIONS/DONATIONS 675.000

ZFS COMMUNITY PARTICIPATION AGREE50,000

PRIVATE CONTRIBUTIONS/DONATIONS674.000

2005 CHEVY BLAZER5,000

SALE OF ASSETS 673.000

12,108 ACCOUNT '671.000' TOTALMISCCROSSING GUARD

7,500

1,896,827 1,554,051 1,738,668 1,533,973 TOTAL ESTIMATED REVENUES

APPROPRIATIONSDept 101 - CITY COUNCIL

12,500 8,874 13,500 12,209 SALARIES AND WAGES 101-101-702.000956 679 1,032 934 FICA -EMPLOYER COST101-101-721.000

27

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY




8,175 3,957 6,006 5,970 MEMBERSHIP AND DUES 101-101-819.000 *2,300 75 2,695 225 TRAINING & EDUCATION 101-101-825.000 *2,050 77 1,860 40 TRAVEL EXPENSES 101-101-860.000 *5,100 8,551 4,200 5,012 COMMUNITY PROMOTION 101-101-890.000 *1,400 1,388 500 425 MISC EXPENSE 101-101-956.000 *

IHS YEARBOOK50

CHAMBER BOOK (50% SCHOOL)400

COMMUNITY PROMOTION 890.000

2,050 ACCOUNT '860.000' TOTALMAYOR CONF HOTELMILEAGE/FERRY (MML CONV&CAP DAY)

550 MML CONVENTION MEALS

300 MML CONVENTION HOTEL (6NTS@175+TX)

1,200

TRAVEL EXPENSES 860.000

2,300 ACCOUNT '825.000' TOTALMISC -

500 MAYOR CONFMML CAPITAL CONF (4)

1,000 MML CONVENTION (2)

800

TRAINING & EDUCATION 825.000

8,175 ACCOUNT '819.000' TOTAL

MI ASSOC OF MAYORS100

GRATIOT CHAMBER250

GIS1,425

AIRPORT AUTHORITY4,000

MML2,400

MEMBERSHIP AND DUES 819.000

* NOTES TO BUDGET: DEPARTMENT 101 CITY COUNCIL

32,481 23,601 29,793 24,815 Totals for dept 101 - CITY COUNCIL

28

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY





MISC SUPPLIES60

COUNCIL RETREAT/MEETINGS300

ACTS OF KINDNESS40

CITY SHIRTS300

EMPLOYEE APPRECIATION/TRAINING700

MISC EXPENSE 956.000


CHAMBER EVENTS(RUD/ATHENA/ANNUAL)450

MISC (NEWSLETTER=400/ MISC500

CHRISTMAS DEC=1800/TREE=75/MISC=2252,100

BANNERS (REPLACEMENT)600

US 27 MOTOR TOUR1,000

Dept 172 - CITY MANAGER55,918 43,178 52,811 51,532 SALARIES AND WAGES 101-172-702.000 *9,450 7,510 9,376 7,583 SALARIES & WAGES -ASSISTANT101-172-702.006 *10,600 8,238 10,509 9,139 FRINGE BENEFITS 101-172-719.000 *3,920 3,012 3,704 3,507 RETIREMENT-EMPLOYER COST101-172-720.000 *5,030 3,749 4,757 4,392 FICA -EMPLOYER COST101-172-721.000

200 199 250 122 OFFICE SUPPLIES & POSTAGE 101-172-727.0001,240 1,207 1,195 1,179 MEMBERSHIP AND DUES 101-172-819.000 *1,100 753 900 965 TRAINING & EDUCATION 101-172-825.000 *2,100 825 1,540 2,736 TRAVEL EXPENSES 101-172-860.000 *

9,450

SALARIES & WAGES -ASSISTANT702.006

70% OF WAGE (30% TO W/S)55,918

SALARIES AND WAGES 702.000

* NOTES TO BUDGET: DEPARTMENT 172 CITY MANAGER

89,558 68,671 85,042 81,155 Totals for dept 172 - CITY MANAGER

29

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY



APPROPRIATIONSDept 172 - CITY MANAGER


ON STAR240

MISC MEALS, ETC260

ICMA CONF (NASHVILLE - 4 NTS) GAS $2001,000

CONF LODGING/PARKING (MME-2NTS)300

VEHICLE FUEL300


1,100 ACCOUNT '825.000' TOTALMISC (PLAN/MMS/ETC)

100 ICMA

700 MME WINTER

300



ROTARY $40/MTH480

ICMA (SALX0.008%)625

MICHIGAN MUNICIPAL EXECUTIVES135


MERS 6%3,918

RETIREMENT-EMPLOYER COST720.000

LIFE/STD, HEALTH, DENT/OPT10,600

FRINGE BENEFITS 719.000

ADM ASST (30.5% WAGE)

Dept 215 - CLERK/TREASURER50,360 40,036 48,010 47,694 SALARIES AND WAGES 101-215-702.000 *35,130 26,822 33,421 30,767 SALARIES & WAGES-MISCELLANEOU101-215-702.001 *

30

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY



APPROPRIATIONSDept 215 - CLERK/TREASURER

20,440 16,030 20,274 18,030 FRINGE BENEFITS 101-215-719.000 *6,775 5,441 6,598 6,274 RETIREMENT-EMPLOYER COST101-215-720.000 *6,540 4,960 6,230 5,671 FICA -EMPLOYER COST101-215-721.0007,000 4,381 7,000 4,831 OFFICE SUPPLIES & POSTAGE 101-215-727.0004,041 2,170 3,644 4,110 MAINTENANCE CONTRACTS 101-215-804.000 *

884 705 714 664 MEMBERSHIP AND DUES 101-215-819.000 *2,950 1,834 2,870 2,443 TRAINING & EDUCATION 101-215-825.000 *3,250 1,000 3,400 4,239 TRAVEL EXPENSES 101-215-860.000 *1,200 582 1,200 1,158 PRINTING AND PUBLISHING 101-215-900.000

400 325 550 325 BANK & RATING FEES 101-215-925.000 *0 0 0 20 MISC EXPENSE 101-215-956.0000 0 0 8,650 OFFICE EQUIPMENT REPLACEMENT 101-215-980.000 *

POSTAGE METER999

MAINTENANCE CONTRACTS 804.000

6,775 ACCOUNT '720.000' TOTALMERS DC

1,669 MERS DB ((NORMAL COST)

5,106


20,440 ACCOUNT '719.000' TOTALLIFE, STD, HEALTH, DENT/OP-OTHER

12,505 LIFE, STD, HEALTH, DENT/OPT

7,935


35,130 ACCOUNT '702.001' TOTALADM ASST 12%

3,874 DEP CLERK 18%

7,268 DEP TREAS 68%

23,988

SALARIES & WAGES-MISCELLANEOU702.001

CLERK-TREAS 75%50,360


* NOTES TO BUDGET: DEPARTMENT 215 CLERK/TREASURER

138,970 104,286 133,911 134,876 Totals for dept 215 - CLERK/TREASURER

31

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY




560 MGFOA (3)

480 MMTA FALL (3 NTS)X2

400 MMTI BASIC- (4 NTS)

350



MGFOA SPRING120

MMTA SPRING WORKSHOP (TR&DEP)298

MAMC CONF (CLERK & DEP)650

MGFOA FALL (TREAS)329

MMTA FALL CONF (TREAS/DEP TREAS)678

MMTI -ADV (TREAS)325

MMTI BASIC - (ACT CLERK)550


884 ACCOUNT '819.000' TOTAL

NATL ASSN OF NOTARIES (CLERK)19

MFGOA120

APT US&C (TREAS)155

MMTA (TREAS & DEP)+ ACCOUNT CLERK-1 YR300

IIMC (CLERK)170

MAMC (CLERK & DEP)120



ADD'L COPIES CHARGE & TONER FREIGHT $60900

COPIER720

FOLDING MACHINE1,422

32

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY




124,230 DEPT '215' TOTAL

OFFICE EQUIPMENT REPLACEMENT 980.000

400 ACCOUNT '925.000' TOTALMISC DEPOSIT/WIRES/FEES

75 BAUER FINANCIAL (5 BANKSX $45)

225 SAFETY DEPOSIT BOX

100

BANK & RATING FEES 925.000

3,250 ACCOUNT '860.000' TOTALMMTA SPRING WKSHOP (1NTX2)

270 MILEAGE/PARKING/MEALS/MTGS/MISC

920 MMTI (2) -ADVANCED

270 MAMC (2)X2

Dept 228 - TECHNOLOGY700 1,003 700 147 SUPPLIES 101-228-726.000

5,474 5,025 3,920 3,790 PROFESSIONAL & CONTRACTUAL 101-228-801.000 *2,485 1,925 2,360 2,270 MAINTENANCE CONTRACTS 101-228-804.000 *

0 4,865 0 0 CAPITAL OUTLAY 101-228-970.000800 0 3,500 4,784 EQUIPMENT/CAP OUTLAY UNDER $5101-228-977.000 *

500 BS&A SUPPORT (TX, DLP, MR,PR)

1,985


5,474 ACCOUNT '801.000' TOTALICLOUD HOSTING - ANNUAL

1,104 CISCO HARDWARE WARRANTY

130 IT RIGHT SERVER/EMAIL VIRUS MONITORING

990 IT RIGHT REMOTE BACKUP

500 IT RIGHT SUPPORT

2,750

PROFESSIONAL & CONTRACTUAL 801.000

* NOTES TO BUDGET: DEPARTMENT 228 TECHNOLOGY

9,459 12,818 10,480 10,991 Totals for dept 228 - TECHNOLOGY

33

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY



APPROPRIATIONSDept 228 - TECHNOLOGY

8,759 DEPT '228' TOTAL

REPLACE 2 COUNCIL IPADS800

REPLACEMENT OF 2 SERVERS (1/2)

EQUIPMENT/CAP OUTLAY UNDER $5977.000

2,485 ACCOUNT '804.000' TOTALACCUNET/WEBSITE

Dept 247 - BOARD OF REVIEW500 352 350 332 SALARIES AND WAGES 101-247-702.00038 27 25 25 FICA -EMPLOYER COST101-247-721.000

300 314 450 156 TRAINING & EDUCATION 101-247-825.000 *100 19 200 20 CHARGEBACKS-PROPERTY TAX 101-247-962.000

300 DEPT '247' TOTALMTA BOR TRAINING (3)

300


* NOTES TO BUDGET: DEPARTMENT 247 BOARD OF REVIEW

938 712 1,025 533 Totals for dept 247 - BOARD OF REVIEW

Dept 257 - ASSESSOR480 383 400 500 SUPPLIES 101-257-726.000 *900 791 1,000 771 POSTAGE 101-257-729.000

25,400 18,916 23,500 25,672 PROFESSIONAL & CONTRACTUAL 101-257-801.000 *4,228 1,723 2,500 2,445 TECHNOLOGY 101-257-830.000 *

APEX470

TECHNOLOGY 830.000

CONTRACT W/ CLARE (60% OF CONTRACT)25,400


480 ACCOUNT '726.000' TOTALMISC SUPPLIES

150 POSTAGE INK

80 COPIES

250

SUPPLIES 726.000

* NOTES TO BUDGET: DEPARTMENT 257 ASSESSOR

31,008 21,813 27,400 29,388 Totals for dept 257 - ASSESSOR

34

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY



APPROPRIATIONSDept 257 - ASSESSOR


PIVOT POINT640

VERIZON -NEW IPAD1,060

ARCVIEW GIS700

VERIZON -IPAD MOBILE480

BS&A ASSESSING878

Dept 262 - ELECTIONS2,750 2,612 2,800 1,182 SALARIES AND WAGES 101-262-702.000 *

210 0 50 45 FICA -EMPLOYER COST101-262-721.0002,200 2,383 2,625 1,560 SUPPLIES101-262-726.000 *

350 340 300 190 POSTAGE 101-262-729.000150 249 370 190 PRINTING AND PUBLISHING 101-262-900.000 *400 430 400 105 MISC EXPENSE 101-262-956.000

DOMINION (ELECTION YR 2022-2027 =$615/YR)



QVF SUPPLIES - MISC ITEMS500

PRINTER CARTRIDGE/PAPER/TAB PAPER110

ICX BALLOTS - NUMBERED (8 PACKS)ABSENT VOTER SUPPLIES

400 BALLOTS - CITY

450 PRECINCT KITS

100 PROGRAMMING - $320 EA

640

SUPPLIES726.000

2,750 ACCOUNT '702.000' TOTALMARCH PRES PRIMARY

1,600 NOVEMBER GENERAL

1,150


* NOTES TO BUDGET: DEPARTMENT 262 ELECTIONS

6,060 6,014 6,545 3,272 Totals for dept 262 - ELECTIONS

35

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY



APPROPRIATIONSDept 262 - ELECTIONS

5,100 DEPT '262' TOTALELECTION TESTING NOTICES

150 ELECTION NOTICES -SHARED/COUNTY

PRINTING AND PUBLISHING 900.000

Dept 263 - COMMUNITY CENTER2,800 2,132 1,100 1,384 SALARIES AND WAGES - MAINT 101-263-702.004

400 303 275 325 FRINGE BENEFITS101-263-719.000160 126 75 74 RETIREMENT-EMPLOYER COST101-263-720.000215 158 85 104 FICA -EMPLOYER COST101-263-721.000300 235 300 193 SUPPLIES 101-263-726.000

2,655 2,001 3,815 3,637 PROFESSIONAL & CONTRACTUAL 101-263-801.000 *400 988 1,000 628 REPAIRS & MAINTENANCE101-263-930.000

5,000 0 0 0 EQUIPMENT/CAP OUTLAY UNDER $5101-263-977.000 *

7,655 DEPT '263' TOTALCHAIR REPLACEMENT (200 X $25)

5,000


2,655 ACCOUNT '801.000' TOTALCENTRAL FIRE -EXTINGUISHERS

90 ORKIN PEST CONTROL

385 CARPET CLEANING

360 CLEANING/CARPET ($35/WEEK)

1,820


* NOTES TO BUDGET: DEPARTMENT 263 COMMUNITY CENTER

11,930 5,943 6,650 6,345 Totals for dept 263 - COMMUNITY CENTER

Dept 264 - OTHER BUILDINGS AND GROUNDS3,500 2,613 5,000 3,391 SALARIES AND WAGES 101-264-702.000

900 680 1,250 345 FRINGE BENEFITS 101-264-719.000200 153 270 136 RETIREMENT-EMPLOYER COST101-264-720.000270 193 380 254 FICA -EMPLOYER COST101-264-721.000500 212 500 344 SUPPLIES 101-264-726.000430 0 585 430 PROFESSIONAL & CONTRACTUAL 101-264-801.000 *

2,500 1,868 2,500 2,436 UTILITIES 101-264-920.00020,500 20,545 58,500 2,558 REPAIRS & MAINTENANCE 101-264-930.000 *3,800 2,644 4,000 5,258 EQUIPMENT RENTAL101-264-940.000

0 0 0 6,643 CAPITAL OUTLAY 101-264-970.000 *

* NOTES TO BUDGET: DEPARTMENT 264 OTHER BUILDINGS AND GROUNDS

32,600 28,908 72,985 21,795 Totals for dept 264 - OTHER BUILDINGS AND GROUNDS

36

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY



APPROPRIATIONSDept 264 - OTHER BUILDINGS AND GROUNDS

20,930 DEPT '264' TOTAL

CAPITAL OUTLAY 970.000


SIGNAGE (DPW/C CTR/DPW)5,000

MISC BUILDING REPAIRS15,000

HEATING/COOLING500

REPAIRS & MAINTENANCE 930.000

430 ACCOUNT '801.000' TOTALFIRE EXTINGUISHERS (SENIOR/POLICE)

150 ORKIN

200 KENS CULLIGAN

80


Dept 265 - CITY HALL AND GROUNDS5,200 4,592 5,300 4,590 SALARIES AND WAGES 101-265-702.0001,200 879 1,400 1,005 FRINGE BENEFITS 101-265-719.000

450 325 300 262 RETIREMENT-EMPLOYER COST101-265-720.000400 342 400 342 FICA -EMPLOYER COST101-265-721.000

2,500 1,875 2,500 1,266 SUPPLIES 101-265-726.0009,700 8,315 9,915 9,392 PROFESSIONAL & CONTRACTUAL 101-265-801.000 *

400 350 350 0 TRAINING & EDUCATION101-265-825.000 *2,100 1,706 2,100 2,255 TELEPHONE/COMMUNICATIONS 101-265-850.000 *1,000 823 1,000 0 TRAVEL EXPENSES101-265-860.000 *6,300 5,284 6,200 6,348 UTILITIES 101-265-920.0002,000 398 4,500 2,815 REPAIRS & MAINTENANCE 101-265-930.000 *1,500 2,340 1,000 780 EQUIPMENT RENTAL101-265-940.000

150,000 0 150,000 0 CAPITAL OUTLAY 101-265-970.000 *

180 INFINISOURCE (PO POLICY)

140 CUSTODIAL/CARPET CLEANING 110/420

6,140


* NOTES TO BUDGET: DEPARTMENT 265 CITY HALL AND GROUNDS

182,750 27,229 184,965 29,055 Totals for dept 265 - CITY HALL AND GROUNDS

37

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY



APPROPRIATIONSDept 265 - CITY HALL AND GROUNDS

13,200 DEPT '265' TOTALSECURITY SYS/LIGHTING/PAINTING/CEILING


SIGNAGENORMAL MISC


MERS CONFERENCE1,000

TRAVEL EXPENSES860.000

2,100 ACCOUNT '850.000' TOTALCMS PHONE

1,680 WINNTEL

420

TELEPHONE/COMMUNICATIONS 850.000

MERS CONFERENCE (2)400

TRAINING & EDUCATION825.000

9,700 ACCOUNT '801.000' TOTALPERSONNEL POSTERS/PHYSICALS

200 SEARLES LAWN TREATMENT

330 ORKIN

600 COBRAGUARD

300 SHRED-IT SERVICE $112/8WKS + FUEL SC

800 MISC

211 GENERATOR MAINTENANCE

449 KENS CULLIGAN-WATER SOFTENER/SALT

350 MICHIGAN MIDEAL

Dept 266 - ATTORNEY & PROFESSIONAL COUNSEL8,000 6,200 6,150 7,693 PROFESSIONAL & CONTRACTUAL 101-266-801.000 *5,000 1,503 10,000 13,354 ATTORNEY/LEGAL COUNSEL101-266-810.000 *2,000 6,500 2,000 0 ENGINEERING101-266-818.000 *

* NOTES TO BUDGET: DEPARTMENT 266 ATTORNEY/CORPORATE COUNSEL

15,000 14,203 18,150 21,047 Totals for dept 266 - ATTORNEY/CORPORATE COUNSEL

38

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY



APPROPRIATIONSDept 266 - ATTORNEY/CORPORATE COUNSEL

15,000 DEPT '266' TOTALGENERAL PROJECTS/MISC STUDIES

2,000

ENGINEERING818.000

5,000 ACCOUNT '810.000' TOTALTAX ATTORNEY

1,000 LABOR ATTORNEY

1,000 GENERAL ATTORNEY

3,000

ATTORNEY/LEGAL COUNSEL810.000

8,000 ACCOUNT '801.000' TOTALWEST LANDFILL CLEANUP CONSULTANT

2,000 AUDIT SERVICES (1/2 OF CONTRACT)

6,000


Dept 282 - DDA ACTIVITY12,106 9,441 11,528 9,018 SALARIES AND WAGES 101-282-702.0003,308 2,632 3,292 2,035 FRINGE BENEFITS101-282-719.000


17,066 13,320 16,392 12,239 Totals for dept 282 - DDA ACTIVITY

Dept 301 - POLICE DEPARTMENT25,776 23,050 27,660 23,616 RETIREMENT-EMPLOYER COST101-301-720.000

408,600 323,366 388,386 380,658 PROFESSIONAL & CONTRACTUAL 101-301-801.000 *0 615 0 0 ATTORNEY/LEGAL COUNSEL101-301-810.000

2,823 2,823 2,910 2,910 CRIME PREVENTION 101-301-880.000 *

CRIME PREVENTION 880.000

408,600 ACCOUNT '801.000' TOTALESTIMATED JAN 20-JUNE 20 (ADD 4%)

210,000 OCT 19--DEC 19 33,690

101,070 JULY -SEPT 19 32,510

97,530


* NOTES TO BUDGET: DEPARTMENT 301 POLICE DEPARTMENT

437,199 349,854 418,956 407,184 Totals for dept 301 - POLICE DEPARTMENT

39

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY



APPROPRIATIONSDept 301 - POLICE DEPARTMENT

411,423 DEPT '301' TOTALMAGNET

2,823

Dept 372 - CODE ENFORCEMENT15,582 13,402 15,843 125 SALARIES AND WAGES101-372-702.000 *1,023 299 3,504 18 FRINGE BENEFITS101-372-719.000

903 2,250 951 8 RETIREMENT-EMPLOYER COST101-372-720.0001,375 1,025 1,212 9 FICA -EMPLOYER COST101-372-721.000

500 0 500 235 SUPPLIES101-372-726.000300 190 300 133 POSTAGE101-372-729.000

17,600 13,236 17,800 15,968 PROFESSIONAL & CONTRACTUAL101-372-801.000 *1,695 210 5,000 0 ATTORNEY/LEGAL COUNSEL101-372-810.000 *

85 0 0 0 MEMBERSHIP AND DUES101-372-819.000 *400 0 523 0 TRAVEL EXPENSES101-372-860.000700 537 500 454 PRINTING AND PUBLISHING101-372-900.000

34,962 DEPT '372' TOTALMACEOMI ASSN OF CODE OFFICIALS

85

MEMBERSHIP AND DUES819.000

1,695 ACCOUNT '810.000' TOTALATTORNEY

500 CODIFICATION

1,195

ATTORNEY/LEGAL COUNSEL810.000

17,600 ACCOUNT '801.000' TOTALBLIGHT MOWING

600 COUNTY OFFICIAL IF NEEDED AT MEETING

100 RENTAL INSPECTOR

16,900

PROFESSIONAL & CONTRACTUAL801.000

CODE OFFICER (EST 12HR/WK)15,582

SALARIES AND WAGES702.000

* NOTES TO BUDGET: DEPARTMENT 372 CODE ENFORCEMENT

40,163 31,149 46,133 16,950 Totals for dept 372 - CODE ENFORCEMENT

Dept 441 - PUBLIC WORKS55,000 60,528 60,000 68,606 SALARIES AND WAGES 101-441-702.000

0 3,194 15,000 12,578 SALARIES - SAW GRANT101-441-702.01713,200 14,153 21,000 21,929 FRINGE BENEFITS 101-441-719.000 40

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY



APPROPRIATIONSDept 441 - PUBLIC WORKS

3,300 3,577 4,500 4,829 RETIREMENT-EMPLOYER COST101-441-720.0004,200 4,724 5,735 6,012 FICA -EMPLOYER COST101-441-721.0002,000 1,250 2,000 2,290 SUPPLIES 101-441-726.000 *

0 149 150 0 MATERIALS USED 101-441-775.0001,000 525 1,000 994 PROFESSIONAL & CONTRACTUAL 101-441-801.000 *30,000 132 1,000 604 REPAIRS & MAINTENANCE 101-441-930.000 *20,000 24,799 17,000 32,312 EQUIPMENT RENTAL 101-441-940.000

0 4,339 20,000 30,539 EQUIP RENTAL - SAW GRANT101-441-940.017

31,000 DEPT '441' TOTALSTORM WATER REPAIRS

30,000


1,000 ACCOUNT '801.000' TOTALMISC

280 FIRE EXTINGUISHERS

220 DT TREE TRIMMING

500


SUPPLIES 726.000

* NOTES TO BUDGET: DEPARTMENT 441 PUBLIC WORKS

128,700 117,370 147,385 180,693 Totals for dept 441 - PUBLIC WORKS

Dept 444 - SIDEWALKS1,000 0 0 0 REPAIRS & MAINTENANCE 101-444-930.000

1,000 0 0 0 Totals for dept 444 - SIDEWALKS

Dept 445 - DRAINS - TAXES AT LARGE5,000 33,544 35,100 11,503 TAXES AT LARGE - DRAINS 101-445-963.000 *

CONTINGENCY FOR ESTIMATION/SMALL PAYOFF

0 @ 0 = 0

1 @ 1000 = 1,000

ESTIMATED - INFO NOT AVAILABLE

0 @ 0 = 0

1 @ 4000 = 4,000

TAXES AT LARGE - DRAINS 963.000

* NOTES TO BUDGET: DEPARTMENT 445 DRAINS - TAXES AT LARGE

5,000 33,544 35,100 11,503 Totals for dept 445 - DRAINS - TAXES AT LARGE

41

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY



APPROPRIATIONSDept 445 - DRAINS - TAXES AT LARGE


Dept 447 - ALLEY MAINTENANCE1,000 230 1,000 453 SALARIES AND WAGES 101-447-702.000

250 42 250 90 FRINGE BENEFITS 101-447-719.00060 14 60 27 RETIREMENT-EMPLOYER COST101-447-720.00075 17 75 34 FICA -EMPLOYER COST101-447-721.0000 0 500 121 MATERIALS USED 101-447-775.000

20,000 0 100,000 24 PROFESSIONAL & CONTRACTUAL 101-447-801.000 *1,100 396 1,100 2,267 EQUIPMENT RENTAL 101-447-940.000

20,000 DEPT '447' TOTALMISC ALLEY MAINT

20,000


* NOTES TO BUDGET: DEPARTMENT 447 ALLEY MAINTENANCE

22,485 699 102,985 3,016 Totals for dept 447 - ALLEY MAINTENANCE

Dept 448 - STREET LIGHTING38,000 30,368 37,000 38,100 UTILITIES 101-448-920.0003,500 279 3,500 4,895 REPAIRS & MAINTENANCE 101-448-930.000

41,500 30,647 40,500 42,995 Totals for dept 448 - STREET LIGHTING

Dept 528 - RUBBISH TAGS1,600 950 1,500 850 PROFESSIONAL & CONTRACTUAL 101-528-801.000

1,600 950 1,500 850 Totals for dept 528 - RUBBISH TAGS

Dept 695 - WESTWIND ESTATES500 0 1,000 0 PROFESSIONAL & CONTRACTUAL 101-695-801.000 *

PARK DEVELOPMENT RESEARCH


* NOTES TO BUDGET: DEPARTMENT 695 WESTWIND ESTATES

500 0 1,000 0 Totals for dept 695 - WESTWIND ESTATES

Dept 730 - INDUSTRIAL PARK1,600 0 0 0 PROFESSIONAL & CONTRACTUAL 101-730-801.000 *4,000 2,959 4,000 4,111 UTILITIES 101-730-920.000

42

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY



APPROPRIATIONSDept 730 - INDUSTRIAL PARK

500 0 600 6,742 REPAIRS & MAINTENANCE 101-730-930.000

1,600 DEPT '730' TOTALNEW BUSINESSES - SIGN

1,600


* NOTES TO BUDGET: DEPARTMENT 730 INDUSTRIAL PARK

6,100 2,959 4,600 10,853 Totals for dept 730 - INDUSTRIAL PARK

Dept 731 - SOUTH INDUSTRIAL PARK200 0 200 0 MISC EXPENSE 101-731-956.000

200 0 200 0 Totals for dept 731 - SOUTH INDUSTRIAL PARK

Dept 751 - CITY PARKS18,000 7,804 20,000 8,545 SALARIES AND WAGES 101-751-702.0004,000 1,172 5,000 1,507 FRINGE BENEFITS 101-751-719.000

800 445 1,000 480 RETIREMENT-EMPLOYER COST101-751-720.0001,375 582 1,530 637 FICA -EMPLOYER COST101-751-721.000

800 25 500 309 SUPPLIES 101-751-726.0000 105 500 251 MATERIALS USED 101-751-775.000

13,940 13,647 15,228 21,669 PROFESSIONAL & CONTRACTUAL 101-751-801.000 *783 665 890 870 INSURANCE 101-751-910.000 *

3,000 2,694 2,400 2,539 UTILITIES 101-751-920.0004,000 0 8,310 1,689 REPAIRS & MAINTENANCE 101-751-930.000 *1,500 0 500 0 REPAIRS - PLAYSCAPE 101-751-933.000 *4,500 3,034 5,000 5,523 EQUIPMENT RENTAL 101-751-940.0002,000 0 2,500 0 EQUIPMENT/CAP OUTLAY UNDER $5101-751-977.000 *

783 ACCOUNT '910.000' TOTALLIABILITY

550 WORK COMP

233

INSURANCE 910.000

13,940 ACCOUNT '801.000' TOTALGRUB CONTROL - MEMORY PARK

200 MOWING -ATKINSON (22 MOWS)

2,025 MOWING - WOODLAND (22 MOWS)

10,575 PORT-A-JOHN ($95/MTH)

1,140


* NOTES TO BUDGET: DEPARTMENT 751 CITY PARKS

54,698 30,173 63,358 44,019 Totals for dept 751 - CITY PARKS

43

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY



APPROPRIATIONSDept 751 - CITY PARKS

22,223 DEPT '751' TOTALPICNIC TABLES

2,000


PARK LIGHTINGPLAYGROUND EQUIP/BASKETBALL CT


STAIN1,500

REPAIRS - PLAYSCAPE 933.000

4,000 ACCOUNT '930.000' TOTALWOODLAND PARK LIGHTINGSIGNAGE

2,000 MISC

2,000 PAINT FRONT PAVILION (ICAA FUNDS)


Dept 752 - MCNABB PARK23,000 14,982 25,000 18,653 SALARIES AND WAGES 101-752-702.0005,000 3,069 6,500 3,571 FRINGE BENEFITS 101-752-719.0001,200 763 1,200 906 RETIREMENT-EMPLOYER COST101-752-720.0001,760 1,105 1,915 1,391 FICA -EMPLOYER COST101-752-721.0001,500 1,370 500 71 SUPPLIES 101-752-726.000

0 0 0 14 MATERIALS USED101-752-775.000880 400 1,000 1,388 PROFESSIONAL & CONTRACTUAL 101-752-801.000 *

1,233 1,235 1,540 1,505 INSURANCE 101-752-910.000 *2,300 1,837 2,300 2,324 UTILITIES 101-752-920.0008,000 25 3,900 3,164 REPAIRS & MAINTENANCE 101-752-930.000 *20,000 11,534 18,000 13,604 EQUIPMENT RENTAL 101-752-940.000

0 0 0 104 MISC EXPENSE 101-752-956.000 *0 0 0 10,800 CAPITAL OUTLAY 101-752-970.000 *0 0 2,000 0 EQUIPMENT/CAP OUTLAY UNDER $5G101-752-977.000 *

400 FIRE EXTINGUISHERS

80 FERTILIZE/WEED SOCCER FIELDS

400


* NOTES TO BUDGET: DEPARTMENT 752 MCNABB PARK

64,873 36,320 63,855 57,495 Totals for dept 752 - MCNABB PARK

44

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY



APPROPRIATIONSDept 752 - MCNABB PARK

10,113 DEPT '752' TOTALPLAYGROUND BENCHES

EQUIPMENT/CAP OUTLAY UNDER $5G977.000

PLAYGROUND EQUIPMENTSIGNAGE


LOCAL HEALTH DEPT CAMPGROUND LICENSESTATE CAMPGROUND LICENSE


SIGNAGE8,000


1,233 ACCOUNT '910.000' TOTALLIABILITY

1,000 WORK COMP

233

INSURANCE 910.000

880 ACCOUNT '801.000' TOTALMISC

Dept 851 - INSURANCE AND BONDS19,940 17,509 20,000 19,168 INSURANCE AND BONDS101-851-725.000 *


LIABILITY16,765

WORK COMP3,175

INSURANCE AND BONDS725.000

* NOTES TO BUDGET: DEPARTMENT 851 INSURANCE AND BONDS

19,940 17,509 20,000 19,168 Totals for dept 851 - INSURANCE AND BONDS

Dept 861 - RETIREMENT -EMPLOYERS SHARE286,536 260,820 232,984 136,836 RETIREMENT-EMPLOYER COST101-861-720.000 *

99,312


* NOTES TO BUDGET: DEPARTMENT 861 RETIREMENT -EMPLOYERS SHARE

286,536 260,820 232,984 136,836 Totals for dept 861 - RETIREMENT -EMPLOYERS SHARE

45

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY



APPROPRIATIONSDept 861 - RETIREMENT -EMPLOYERS SHARE


EXTRA PAY FOR UAL150,000

UAL DIV 10 -DPW37,224

UAL DIV 01 -GENERAL

Dept 899 - TAX TRIBUNAL REFUNDS ORDERED1,000 0 1,500 0 CHARGEBACKS-PROPERTY TAXES 101-899-964.000 *

ANCHOR DANLY

CHARGEBACKS-PROPERTY TAXES 964.000

* NOTES TO BUDGET: DEPARTMENT 899 TAX TRIBUNAL REFUNDS ORDERED

1,000 0 1,500 0 Totals for dept 899 - TAX TRIBUNAL REFUNDS ORDERED

Dept 999 - TRANSFERS OUT206,857 132,755 195,255 183,084 TRANSFERS OUT 101-999-999.000 *

0 (2,469)6,200 46,464 Transfer to Grant Program Fun101-999-999.286 *

206,857 DEPT '999' TOTALSAW GRANT MATCH

Transfer to Grant Program Fun999.286

206,857 ACCOUNT '999.000' TOTALDDA (REPLACEMENT FOR TIF LOSS)

10,000 CEMETERY

17,825 LOCAL ST - SIDEWALK

35,760 MAJOR ST - SIDEWALK

30,461 RESCUE

37,875 FIRE

74,936

TRANSFERS OUT 999.000

* NOTES TO BUDGET: DEPARTMENT 999 TRANSFERS OUT

206,857 130,286 201,455 229,548 Totals for dept 999 - TRANSFERS OUT

1,886,171 1,369,798 1,974,849 1,536,621 TOTAL APPROPRIATIONS

1,156,854 1,167,510 1,156,854 736,420 972,601 ENDING FUND BALANCE1,156,854 1,156,854 972,601 972,601 975,249 BEGINNING FUND BALANCE

0 10,656 184,253 (236,181)(2,648)NET OF REVENUES/APPROPRIATIONS - FUND 101

46

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY


Fund: 150 CEMETERY PERPETUAL CARE FUND


400 280 300 20 PERPETUAL CARE 150-000-642.001 *175 146 120 155 INTEREST EARNED 150-000-665.000

400 DEPT '000' TOTALLOT SALES X 5%

400

PERPETUAL CARE 642.001


575 426 420 175 Totals for dept 000 - GENERAL GOVERNMENT

575 426 420 175 TOTAL ESTIMATED REVENUES

APPROPRIATIONSDept 276 - CEMETERY

175 0 0 0 TRANSFERS OUT 150-276-999.000

175 0 0 0 Totals for dept 276 - CEMETERY

175 0 0 0 TOTAL APPROPRIATIONS

30,644 31,044 30,644 30,638 30,218 ENDING FUND BALANCE30,644 30,644 30,218 30,218 30,043 BEGINNING FUND BALANCE

0 400 426 420 175 NET OF REVENUES/APPROPRIATIONS - FUND 150

47

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY


Fund: 202 MAJOR STREETS FUND


25,960 8,270 25,960 23,017 MAINTENANCE CONTRACT - ST MIC202-000-547.000310,871 222,289 286,869 279,746 GAS AND WT TAX (PA 51 MONIES)202-000-548.000 *

6,480 4,860 6,475 6,477 LOCAL ROAD PROGRAM 202-000-549.0005,000 4,842 15,000 1,717 INTEREST EARNED 202-000-665.0001,000 922 500 0 MISCELLANEOUS 202-000-671.00030,461 0 15,625 57,366 TRANSFERS IN - GENERAL FUND 202-000-699.101 *

FROM SIDEWALK MILLAGE

TRANSFERS IN - GENERAL FUND 699.101

PER STATE MTF SCHEDULE

GAS AND WT TAX (PA 51 MONIES)548.000


379,772 241,183 350,429 368,323 Totals for dept 000 - GENERAL GOVERNMENT

379,772 241,183 350,429 368,323 TOTAL ESTIMATED REVENUES

APPROPRIATIONSDept 463 - STREET MAINTENANCE

12,000 7,333 13,000 11,539 SALARIES AND WAGES 202-463-702.0003,400 1,932 3,900 3,353 FRINGE BENEFITS 202-463-719.000


14,000 4,782 12,000 5,543 MATERIALS USED 202-463-775.000 *87,000 220 36,000 1,524 PROFESSIONAL & CONTRACTUAL 202-463-801.000 *38,700 0 3,500 2,554 ENGINEERING202-463-818.000 *15,000 5,462 15,000 14,621 EQUIPMENT RENTAL 202-463-940.000

0 0 0 3,330 CAPITAL OUTLAY202-463-970.000 *

23,000 CRUSH&REPAVE S. ELM (NEWARK TO CENTER)

30,000 CRUSH&REPAVE S. ELM (NEWARK TO SOUTH)

34,000


14,000 ACCOUNT '775.000' TOTALMISC - MATERIALS

1,000 COLD PATCH/GRAVEL/SAND

8,000 CRACK FILL

5,000

MATERIALS USED 775.000

* NOTES TO BUDGET: DEPARTMENT 463 STREET MAINTENANCE

171,720 20,741 85,195 44,051 Totals for dept 463 - STREET MAINTENANCE

48

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY




139,700 DEPT '463' TOTAL

CAPITAL OUTLAY970.000

38,700 ACCOUNT '818.000' TOTALDESIGN/SURVEY/INSPECT UNION RECONSTRUCTION

30,000 BASED ON 10% CY PROJECTS

8,700

ENGINEERING818.000

87,000 ACCOUNT '801.000' TOTALCRUSH&REPAVE PINE RIVER (SOUTH TO RR)

Dept 474 - TRAFFIC SERVICE1,500 85 1,500 1,131 SALARIES AND WAGES 202-474-702.000

500 19 450 534 FRINGE BENEFITS 202-474-719.00075 5 100 65 RETIREMENT-EMPLOYER COST202-474-720.000

115 6 115 83 FICA -EMPLOYER COST202-474-721.0002,000 736 1,700 156 MATERIALS USED 202-474-775.000 *3,000 0 3,000 (43)TRAFFIC SIGNS 202-474-780.000 *6,578 0 6,578 6,578 PROFESSIONAL & CONTRACTUAL 202-474-801.000 *

275 220 225 272 UTILITIES 202-474-920.0001,200 131 1,400 857 EQUIPMENT RENTAL 202-474-940.000

11,578 DEPT '474' TOTALRAILROAD XING

6,578


SIGN REPLACEMENTS3,000

TRAFFIC SIGNS 780.000

2,000 ACCOUNT '775.000' TOTALMISC POST, ETC

500 STREET PAINT

1,500


* NOTES TO BUDGET: DEPARTMENT 474 TRAFFIC SERVICE

15,243 1,202 15,068 9,633 Totals for dept 474 - TRAFFIC SERVICE

Dept 479 - WINTER MAINTENANCE8,500 7,216 7,000 8,341 SALARIES AND WAGES 202-479-702.0002,700 1,169 2,100 2,666 FRINGE BENEFITS 202-479-719.000

500 485 300 478 RETIREMENT-EMPLOYER COST202-479-720.000650 530 535 616 FICA -EMPLOYER COST202-479-721.000 49

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY



APPROPRIATIONSDept 479 - WINTER MAINTENANCE

13,489 13,887 11,000 11,004 MATERIALS USED 202-479-775.000 *15,000 12,189 11,000 14,996 EQUIPMENT RENTAL 202-479-940.000


MISC889

SALT ($70/TN @ 180TN)12,600


* NOTES TO BUDGET: DEPARTMENT 479 WINTER MAINTENANCE

40,839 35,476 31,935 38,101 Totals for dept 479 - WINTER MAINTENANCE

Dept 482 - ADMINISTRATION - STREETS6,200 5,169 4,455 6,153 SALARIES AND WAGES 202-482-702.0001,240 867 850 1,026 FRINGE BENEFITS 202-482-719.000


8,287 6,734 5,950 8,006 Totals for dept 482 - ADMINISTRATION - STREETS

Dept 483 - TREE MAINT/REPLACEMENT6,000 2,100 6,000 1,300 PROFESSIONAL & CONTRACTUAL 202-483-801.000

6,000 2,100 6,000 1,300 Totals for dept 483 - TREE MAINT/REPLACEMENT

Dept 485 - MDOT-TRAFFIC SIGNALS500 356 500 404 TRAFFIC SIGNALS - ST HWY 202-485-781.000

500 356 500 404 Totals for dept 485 - MDOT-TRAFFIC SIGNALS

Dept 486 - MDOT-SURFACE MAINTENANCE700 630 700 513 SALARIES AND WAGES 202-486-702.000100 259 100 160 FRINGE BENEFITS 202-486-719.00050 21 50 30 RETIREMENT-EMPLOYER COST202-486-720.00050 45 50 37 FICA -EMPLOYER COST202-486-721.0000 80 0 563 MATERIALS USED 202-486-775.000

600 0 0 0 PROFESSIONAL & CONTRACTUAL 202-486-801.0000 393 600 372 EQUIPMENT RENTAL 202-486-940.000

1,500 1,428 1,500 1,675 Totals for dept 486 - MDOT-SURFACE MAINTENANCE

Dept 487 - MDOT-NONMOTORIZED CONSTRUCTION0 541 0 1,485 MATERIALS USED 202-487-775.000 *

30,461 4,588 15,625 62,489 PROFESSIONAL & CONTRACTUAL 202-487-801.000 *0 0 0 81 EQUIPMENT RENTAL202-487-940.000

MISC


* NOTES TO BUDGET: DEPARTMENT 487 MDOT-NONMOTORIZED CONSTRUCTION

30,461 5,129 15,625 64,055 Totals for dept 487 - MDOT-NONMOTORIZED CONSTRUCTION

50

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY



APPROPRIATIONSDept 487 - MDOT-NONMOTORIZED CONSTRUCTION


SIDEWALK ZONE 4 - ADA WARNING PLATES1,350

SIDEWALK MILLAGE WORK - ZONE 4 (54%)29,111


Dept 488 - MDOT-SWEEPING & FLUSHING1,210 350 1,210 398 SALARIES AND WAGES 202-488-702.000

100 28 100 14 FRINGE BENEFITS 202-488-719.00060 61 60 53 RETIREMENT-EMPLOYER COST202-488-720.00080 24 80 29 FICA -EMPLOYER COST202-488-721.000

1,760 293 2,000 1,830 EQUIPMENT RENTAL 202-488-940.000

3,210 756 3,450 2,324 Totals for dept 488 - MDOT-SWEEPING & FLUSHING

Dept 490 - MDOT-TREES & SHRUBS400 472 500 273 SALARIES AND WAGES 202-490-702.000100 63 100 96 FRINGE BENEFITS 202-490-719.00050 37 50 16 RETIREMENT-EMPLOYER COST202-490-720.00050 35 50 20 FICA -EMPLOYER COST202-490-721.000

500 0 500 0 PROFESSIONAL & CONTRACTUAL 202-490-801.000400 558 500 615 EQUIPMENT RENTAL 202-490-940.000

1,500 1,165 1,700 1,020 Totals for dept 490 - MDOT-TREES & SHRUBS

Dept 491 - MDOT-DRAINAGE & BACKSLOPES1,400 471 1,400 525 SALARIES AND WAGES 202-491-702.000

100 146 100 33 FRINGE BENEFITS 202-491-719.00060 28 60 32 RETIREMENT-EMPLOYER COST202-491-720.000

100 35 100 39 FICA -EMPLOYER COST202-491-721.000100 0 100 0 MATERIALS USED 202-491-775.000

2,240 0 0 0 PROFESSIONAL & CONTRACTUAL 202-491-801.0000 353 2,500 556 EQUIPMENT RENTAL 202-491-940.000

4,000 1,033 4,260 1,185 Totals for dept 491 - MDOT-DRAINAGE & BACKSLOPES

Dept 494 - MDOT-TRAFFIC SIGNS100 21 170 21 SALARIES AND WAGES 202-494-702.00025 15 35 0 FRINGE BENEFITS 202-494-719.0005 1 5 1 RETIREMENT-EMPLOYER COST202-494-720.0002 2 15 2 FICA -EMPLOYER COST202-494-721.000

118 0 75 61 EQUIPMENT RENTAL 202-494-940.000

250 39 300 85 Totals for dept 494 - MDOT-TRAFFIC SIGNS

Dept 497 - MDOT -WINTER MAINTENANCE2,700 2,421 2,500 2,718 SALARIES AND WAGES 202-497-702.0001,000 212 800 923 FRINGE BENEFITS 202-497-719.000


8,400 7,716 4,000 5,383 MATERIALS USED 202-497-775.000 *4,500 4,329 3,500 4,201 EQUIPMENT RENTAL 202-497-940.000 51

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY



APPROPRIATIONSDept 497 - MDOT -WINTER MAINTENANCE

8,400 DEPT '497' TOTALSALT 120TN @ $70

8,400


* NOTES TO BUDGET: DEPARTMENT 497 MDOT -WINTER MAINTENANCE

16,962 15,038 11,140 13,569 Totals for dept 497 - MDOT -WINTER MAINTENANCE

Dept 999 - TRANSFERS OUT79,300 0 73,336 66,566 TRANSFERS OUT 202-999-999.000 *

MTF 25% TRANSFER (293344 X .25)


* NOTES TO BUDGET: DEPARTMENT 999 TRANSFERS OUT

79,300 0 73,336 66,566 Totals for dept 999 - TRANSFERS OUT

379,772 91,197 255,959 251,974 TOTAL APPROPRIATIONS


0 0 149,986 94,470 116,349 NET OF REVENUES/APPROPRIATIONS - FUND 202

52

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY


Fund: 203 LOCAL STREETS FUND


97,985 69,991 90,391 88,142 GAS AND WT TAX (PA 51 MONIES)203-000-548.000 *2,040 1,530 2,040 2,041 LOCAL ROAD PROGRAM 203-000-549.000

0 0 0 27,511 LOCAL AGENCY DISBURSEMENT203-000-550.0000 47,159 0 0 OTHER STATE GRANTS203-000-569.000

2,200 2,381 700 651 INTEREST EARNED 203-000-665.00013,500 0 13,600 13,396 METRO ACT 203-000-687.00079,300 0 73,336 66,566 TRANSFERS IN 203-000-699.000 *35,760 0 46,875 2,863 TRANSFERS IN - GENERAL FUND 203-000-699.101 *

35,760 DEPT '000' TOTALSIDEWALK MILLAGE - ZONE 4

35,760


MTF 25% TRANSFER


MTF

GAS AND WT TAX (PA 51 MONIES)548.000





22,000 14,168 24,000 22,734 SALARIES AND WAGES 203-463-702.0005,000 3,523 6,000 5,203 FRINGE BENEFITS 203-463-719.0001,200 823 1,200 1,194 RETIREMENT-EMPLOYER COST203-463-720.0001,680 1,045 1,800 1,686 FICA -EMPLOYER COST203-463-721.00013,000 2,144 12,500 4,529 MATERIALS USED 203-463-775.000 *

139,000 0 27,500 62,230 PROFESSIONAL & CONTRACTUAL 203-463-801.000 *1,000 0 4,000 0 ENGINEERING203-463-818.000 *28,000 16,883 28,000 30,587 EQUIPMENT RENTAL 203-463-940.000

0 0 0 1,500 CAPITAL OUTLAY203-463-970.000 *


13,000 ACCOUNT '775.000' TOTALCOLD PATCH/GRAVEL/SAND

8,000 CRACK SEAL

5,000


* NOTES TO BUDGET: DEPARTMENT 463 STREET MAINTENANCE

210,880 38,586 105,000 129,663 Totals for dept 463 - STREET MAINTENANCE

53

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY




153,000 DEPT '463' TOTAL


SCRAP TIRE GRANT ASSISTANCE1,000

10% 20-21 PROJECTS

ENGINEERING818.000

139,000 ACCOUNT '801.000' TOTALCRUSH/REPAVE ST. JOHNS (SEAVER TO ARCADA)

21,000 CRUSH/REPAVE SEAVER (JEFFERY TO ITHACA)

40,000 CRUSH/REPAVE EMERSON (SPRING TO ELM)

19,000 CRUSH/REPAVE SPRING (EMERSON TO ARCADA

40,000 CRUSH/REPAVE NORTH (SPRING TO ELM)

19,000

Dept 474 - TRAFFIC SERVICE1,000 212 1,200 1,045 SALARIES AND WAGES 203-474-702.000


1,500 0 1,500 65 MATERIALS USED 203-474-775.000 *3,000 0 3,000 1,289 TRAFFIC SIGNS 203-474-780.000 *

600 61 900 617 EQUIPMENT RENTAL 203-474-940.000

4,500 DEPT '474' TOTALSIGN REPLACEMENT

3,000

TRAFFIC SIGNS 780.000

1,500 ACCOUNT '775.000' TOTALPOSTS/MISC

200 PAINT

1,300


* NOTES TO BUDGET: DEPARTMENT 474 TRAFFIC SERVICE

6,475 331 7,120 3,440 Totals for dept 474 - TRAFFIC SERVICE

Dept 479 - WINTER MAINTENANCE3,500 3,005 3,800 3,547 SALARIES AND WAGES 203-479-702.0001,100 344 1,100 1,097 FRINGE BENEFITS 203-479-719.000

250 230 225 184 RETIREMENT-EMPLOYER COST203-479-720.00054

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY



APPROPRIATIONSDept 479 - WINTER MAINTENANCE

265 220 290 263 FICA -EMPLOYER COST203-479-721.0007,000 8,323 6,000 6,666 MATERIALS USED 203-479-775.000 *5,500 4,793 5,500 5,839 EQUIPMENT RENTAL 203-479-940.000

7,000 DEPT '479' TOTALSALT 100TN @ $70

7,000


* NOTES TO BUDGET: DEPARTMENT 479 WINTER MAINTENANCE

17,615 16,915 16,915 17,596 Totals for dept 479 - WINTER MAINTENANCE

Dept 482 - ADMINISTRATION - STREETS4,400 3,618 3,818 4,307 SALARIES AND WAGES 203-482-702.000


5,901 4,714 4,975 5,604 Totals for dept 482 - ADMINISTRATION - STREETS

Dept 483 - TREE MAINT/REPLACEMENT5,000 2,275 6,000 4,214 PROFESSIONAL & CONTRACTUAL 203-483-801.000 *

WAYS/MEANS INCREASE FOR SIDEWALK TREES


* NOTES TO BUDGET: DEPARTMENT 483 TREE MAINT/REPLACEMENT

5,000 2,275 6,000 4,214 Totals for dept 483 - TREE MAINT/REPLACEMENT

Dept 487 - MDOT-NONMOTORIZED CONSTRUCTION1,350 1,083 0 1,899 MATERIALS USED 203-487-775.000 *34,410 33,646 46,875 2,863 PROFESSIONAL & CONTRACTUAL 203-487-801.000 *

0 0 0 23 EQUIPMENT RENTAL203-487-940.000

35,760 DEPT '487' TOTAL

SIDEWALK MILLAGE - ZONE 434,410


ADA PLATES (10CT)1,350


* NOTES TO BUDGET: DEPARTMENT 487 MDOT-NONMOTORIZED CONSTRUCTION

35,760 34,729 46,875 4,785 Totals for dept 487 - MDOT-NONMOTORIZED CONSTRUCTION


0 (50,846)23,511 40,057 35,868 NET OF REVENUES/APPROPRIATIONS - FUND 203

55

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY




56

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY


Fund: 206 FIRE OPERATING FUND


0 4,167 0 0 STATE GRANTS 206-000-539.0006,500 0 2,400 0 10,930 CONTRIB/GRANTS-LOCAL 206-000-580.000 *

700 700 709 400 658 INTEREST EARNED 206-000-665.0000 238 1,000 1,072 MISCELLANEOUS 206-000-671.0000 0 100 0 CONTRIBUTIONS/DONATIONS 206-000-675.0000 50 500 26,151 REIMBURSEMENTS206-000-676.000

127,056 131,428 121,752 121,752 121,916 TOWNSHIP CONTRACT SHARE 206-000-695.001 *0 649 31,000 5,817 TRANSFERS IN 206-000-699.000

74,936 77,518 69,465 69,465 69,531 TRANSFERS IN - GENERAL FUND 206-000-699.101

133,556 131,428 DEPT '000' TOTAL127,056 131,428 ACCOUNT '695.001' TOTAL

NORTH STAR34,993 36,197

NEW HAVEN17,239 17,832

NEWARK27,962 28,924

LAFAYETTE6,275 6,491

EMERSON30,534 31,585

ARCADA10,053 10,399

TOWNSHIP CONTRACT SHARE 695.001

THERMAL IMAGING CAMERA-GCCF/LUNEACK6,500 0

CONTRIB/GRANTS-LOCAL 580.000




APPROPRIATIONSDept 336 - FIRE DEPARTMENT

109,408 109,986 81,284 106,075 104,608 SALARIES AND WAGES 206-336-702.000 *2,046 2,046 296 5,688 428 FRINGE BENEFITS206-336-719.000 *1,524 1,539 118 1,426 0 RETIREMENT-EMPLOYER COST206-336-720.000 *8,369 8,415 6,224 8,115 7,997 FICA -EMPLOYER COST206-336-721.0007,700 7,700 3,162 7,300 7,716 SUPPLIES 206-336-726.000 *

500 500 318 500 367 OFFICE SUPPLIES & POSTAGE 206-336-727.000 *7,500 7,500 4,041 7,460 11,378 TURNOUT GEAR/SUPPLIES 206-336-742.000 *2,500 2,500 1,983 2,500 2,390 GAS AND OIL 206-336-751.000 *8,025 8,025 5,546 7,735 6,221 PROFESSIONAL & CONTRACTUAL 206-336-801.000 *2,800 2,800 1,030 2,800 2,108 MAINTENANCE CONTRACTS 206-336-804.000 *2,105 2,105 2,058 2,000 1,979 MEMBERSHIP AND DUES 206-336-819.000 *2,400 2,400 798 2,000 791 TRAINING & EDUCATION 206-336-825.000 *

57

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY




2,810 2,810 1,965 2,600 798 TELEPHONE/COMMUNICATIONS 206-336-850.000 *1,385 1,700 45 1,700 1,922 TRAVEL EXPENSES 206-336-860.000 *8,475 7,275 7,654 7,200 7,243 INSURANCE 206-336-910.000 *5,400 5,400 3,927 5,200 5,157 UTILITIES 206-336-920.0006,445 6,445 1,609 3,300 1,854 REPAIRS & MAINTENANCE 206-336-930.000 *7,500 7,500 6,321 7,500 31,119 REPAIR & MAINT -VEHICLES 206-336-931.000 *

800 800 119 800 855 MISC EXPENSE 206-336-956.000 *0 1,089 0 5,817 MEMORIAL EXPENSES 206-336-958.000

6,500 6,500 0 31,000 26,216 CAPITAL OUTLAY 206-336-970.000 *0 0 1,000 2,062 EQUIPMENT/CAP OUTLAY UNDER $5206-336-977.000 *

15,000 15,000 15,000 15,000 15,000 TRANSFERS OUT 206-336-999.000 *

1,620 1,620

LIFE INSURANCE -STANDARD RATE = $2.84/MTH

11 = BOTH F/R (1/2 = $187.44)7 = JUST FIRE ($238.56)

426 426

FRINGE BENEFITS719.000

109,408 109,986 ACCOUNT '702.000' TOTALCOUNCIL MEETING PAY

200 200

POINT PAY 2% INC

4284 = FFII (16) 3672= FFI (1)

72,216 73,632 CHIEF VEHICLE ALLOWANCE

885 0

OFFICER PAY (SEE DETAIL)CHIEF = 25207ASST CHIEF = 2400CAPTAIN = 1800LT = 16002ND LT = 800ENGINEER = 1800 (2)PHOTOGRAPHER = 500

36,107 36,154


* NOTES TO BUDGET: DEPARTMENT 336 FIRE DEPARTMENT

208,946 144,587 228,899 244,026 Totals for dept 336 - FIRE DEPARTMENT

58

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY




385 385 TURNOUT GEAR 4 SETS @ 2265.00 EA.

4,730 4,730

TURNOUT GEAR/SUPPLIES 742.000

MISC OFFICE SUPPLIES

OFFICE SUPPLIES & POSTAGE 727.000

7,700 7,700 ACCOUNT '726.000' TOTALMISCELLANEOUS SUPPLIES

1,720 1,720 FOOD AND DRINKS FIRE GROUND

1,000 1,000 WASHING MACHINE SUPPLIES

120 120 HELMENT LIGHTS 2 @ 100.00 EA.

200 200 JAWS BATTERIES 4 @ 100.00

400 400 2 IN HOSE 100 FT. 2 @ 180.00 EA.

360 360 1 3/4 HOSE 100 FT. 4 @ 120.00 EA.

480 480 FIRE FLASHLIGHTS-COAT MOUNT 4@$75

300 300 CLASS A FOAM 18 @ 110.00

1,980 1,980

AIR PACK AND FLASHLIGHT BATTERIES*CHANGE AIR PACK BATTERIES TWICE A YEARTO CUT DOWN ON MOISTURE IN COMPUITER BOARDS

440 440 PORTABLE RADIO BATTERIES 6 @ 90.00 EA.

540 540 FIRE FLASHLIGHTS HANDHELD 4 @ 40.00 EA

160 160

SUPPLIES 726.000

CHIEF1,524 1,539


2,046 2,046 ACCOUNT '719.000' TOTAL

CHIEF BENEFITS (48%)HEALTH/LIFE/STD

HEALTH = $3000LIFE/STD=$ 376.08

59

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY




95 95 INTERNATIONAL FIRE CHIEFS MEMBERSHIP

210 210 NFPA ANNUAL CODES SUBSCRIPTION

1,405 1,405 NFPA ANNUAL MEMBERSHIP

170 170


2,800 2,800 ACCOUNT '804.000' TOTALJAWS SERICE TEST CONTRACT (1 SET PER YEAR)

700 700 AIR COMPRESSOR SERVICE & CERT. CONTRACT

1,000 1,000 SCBA ANNUAL SERVICE TESTING

1,100 1,100


8,025 8,025 ACCOUNT '801.000' TOTALPHYSICALS 10 (BASIC W/18 FIT TEST)

3,925 3,925 IT RITE (COMPUTER BACKUP SERVICE) 1/2 FIRE

500 500 SOG-SOP (LEXAPOL) ANNUAL CONTRACT @ 2700.00 2/3 FIRE

1,800 1,800 CUSTODIAL (12 MONTHS @ 75.00 MONTH)

900 900 FIRE/MED WEB BASE ANNUAL FEE @ 2975 (FIRE SIDE)

900 900


GAS & OIL

GAS AND OIL 751.000

7,500 7,500 ACCOUNT '742.000' TOTALHELMETS 1 @ 205.00 EA.

205 205 FIRE BOOTS 2 PR. @ 300.00 PR.

900 900 FIRE HOODS 3 @ 110.00 EA.

330 330 SUSPENDERSD 2 PR. @ 40.00 PR.

80 80 EXTRCATION GLOVES 6 PR @ 65.00 PR.

390 390 FIREFIGHTER GLOVES 6 PR @ 80.00 PR.

480 480 DRESS UNIFORM & MISC APPAREL

60

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY




500 500 AIR PACK REPAIRS

1,200 1,200 FIRE EXTINGUISHER REFILL TRUCKS

150 150


8,475 7,275 ACCOUNT '910.000' TOTALLIABILITY

5,500 5,000 WORKERS COMP $4.35/100 LESS EST DIV CR

2,975 2,275

INSURANCE 910.000

1,385 1,700 ACCOUNT '860.000' TOTALMISC MILES FIRE STAFF

300 300 MEALS & CONFRENCES

200 200 MILEAGE MISC. (INCLUDES CHIEFS QUARTERLY MILES)

885 1,200


2,810 2,810 ACCOUNT '850.000' TOTAL9-1-1 USER FEE

160 160 PAGER LEASE 15 PAGERS @ 10.00 EA PER MONTH

1,800 1,800 TELEPHONE/LAND/CELL

850 850


2,400 2,400 ACCOUNT '825.000' TOTALANNUAL CPR TRAINING

270 270 MISCELLANEOUS

1,680 1,680 PUMPER HYDROLIC SCHOOL 1 @ 450.00

450 450


2,105 2,105 ACCOUNT '819.000' TOTALMISCELLANEOUS

100 100 MIDLAND TRAINING COUNCIL DUES (1/2 FIRE)

125 125 MICHIGAN FIRE CHIEFS MEMBERSHIP

61

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY




192,423 192,131 DEPT '336' TOTALTRANSFER TO SINKING FOR CAPITAL EQUIPMENT

15,000 15,000



THERMAL IMAGING CAMERA (SCOTT)6,500 6,500


800 800 ACCOUNT '956.000' TOTALMISCELLANOUS SUPPLIES

400 400 FIRE PREVENTION SUPPLIES

400 400


7,500 7,500 ACCOUNT '931.000' TOTALGENERAL REPAIRS

4,500 4,500 PUMP CERT & SERVICE TRUCKS #421, #422, #471.

1,400 1,400 ANNUAL SERVICE & DOT INSP. TRUCKS #421, #422, #471

1,600 1,600

REPAIR & MAINT -VEHICLES 931.000

6,445 6,445 ACCOUNT '930.000' TOTALANNUAL HOSE LADDER TESTING

120 120 ANNUAL HOSE TESTING

1,450 1,450 RADIO MAINT SERVICE CONTRACT 45@ $35

1,575 1,575 POWER WASHER SERVICE

140 140 MISC REPAIRES EQUIPMENT

960 960 FIRE EXTINGUISHER SERVICE

350 350 PAGER & RADIO REPAIR

208,946 144,587 228,899 244,026 TOTAL APPROPRIATIONS 62

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY




0 700 54,843 (4,682)(7,951)NET OF REVENUES/APPROPRIATIONS - FUND 206

63

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY


Fund: 209 CEMETERY OPERATING FUND


6,000 5,758 5,000 5,834 FOUNDATIONS 209-000-633.00115,000 12,600 12,000 13,362 GRAVE OPENINGS 209-000-634.001

100 72 100 56 INTEREST EARNED 209-000-665.00050 50 0 67 MISCELLANEOUS 209-000-671.000

6,175 6,175 6,175 19,000 TRANSFERS IN 209-000-699.000 *17,825 17,700 17,700 17,915 TRANSFERS IN - GENERAL FUND 209-000-699.101

SINKING RESERVE






14,000 8,379 10,000 13,998 SALARIES AND WAGES 209-276-702.0002,500 1,792 2,500 2,475 FRINGE BENEFITS 209-276-719.000

800 483 600 822 RETIREMENT-EMPLOYER COST209-276-720.0001,050 626 765 1,048 FICA -EMPLOYER COST209-276-721.0002,000 922 1,740 1,566 SUPPLIES 209-276-726.000 *

0 0 0 471 MATERIALS USED 209-276-775.000 *19,055 19,052 19,060 29,496 PROFESSIONAL & CONTRACTUAL 209-276-801.000 *

35 35 35 0 MEMBERSHIP AND DUES209-276-819.000 *100 0 100 99 TRAINING & EDUCATION 209-276-825.000 *400 286 375 285 TRAVEL EXPENSES 209-276-860.000 *410 366 500 483 INSURANCE 209-276-910.000 *300 231 300 286 UTILITIES 209-276-920.000

4,500 2,884 5,000 4,657 EQUIPMENT RENTAL 209-276-940.0000 0 0 35 MISC EXPENSE 209-276-956.000

GRASS SEED



235 VETERAN MARKERS

225 FOUNDATIONS - PRE-FORMS

1,400 FLAGS (VA = 110, 4X6 = $30)

140

SUPPLIES 726.000

* NOTES TO BUDGET: DEPARTMENT 276 CEMETERY

45,150 35,056 40,975 55,721 Totals for dept 276 - CEMETERY

64

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY


Fund: 209 CEMETERY OPERATING FUND


22,000 DEPT '276' TOTAL410 ACCOUNT '910.000' TOTAL

LIABILITY160

WORK COMP250

INSURANCE 910.000

CONF MILEAGE/LODGING (TRAVERSE)400


MAMC CONF100


MAMC (SEXTON)35


19,055 ACCOUNT '801.000' TOTALMOWING CONTRACT (24 MOWS)

18,810 BS&A SUPPORT

245




0 0 7,299 0 513 NET OF REVENUES/APPROPRIATIONS - FUND 209

65

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY


Fund: 210 FIRST RESPONDER UNIT


700 700 661 300 588 INTEREST EARNED 210-000-665.0000 277 500 872 MISCELLANEOUS 210-000-671.0000 0 100 0 CONTRIBUTIONS/DONATIONS 210-000-675.000

40,814 41,334 38,949 38,949 37,851 TOWNSHIP CONTRACT SHARE 210-000-695.001 *0 2,368 0 834 TRANSFERS IN 210-000-699.000

37,875 38,358 35,590 35,590 35,409 TRANSFERS IN - GENERAL FUND 210-000-699.101

40,814 41,334 DEPT '000' TOTAL40,814 41,334 ACCOUNT '695.001' TOTAL

NORTH STAR9,076 9,193

NEW HAVEN5,514 5,584

NEWARK7,605 7,701

LAFAYETTE1,715 1,737

EMERSON8,007 8,109

ARCADA8,897 9,010

TOWNSHIP CONTRACT SHARE 695.001




APPROPRIATIONSDept 651 - RESCUE

49,023 50,063 37,180 47,707 46,794 SALARIES AND WAGES 210-651-702.000 *931 931 143 2,477 189 FRINGE BENEFITS210-651-719.000 *750 668 50 624 0 RETIREMENT-EMPLOYER COST210-651-720.000 *

3,750 3,830 2,844 3,650 3,580 FICA -EMPLOYER COST210-651-721.000 *2,000 2,000 1,318 2,040 1,123 SUPPLIES 210-651-726.000 *

200 200 107 240 262 OFFICE SUPPLIES & POSTAGE 210-651-727.000 *530 530 203 500 168 TURNOUT GEAR/SUPPLIES 210-651-742.000 *700 700 543 700 702 GAS AND OIL 210-651-751.000 *

8,020 8,020 6,031 7,285 6,230 PROFESSIONAL & CONTRACTUAL 210-651-801.000 *125 125 0 125 0 MEMBERSHIP AND DUES 210-651-819.000 *700 700 425 700 630 TRAINING & EDUCATION 210-651-825.000 *

1,555 1,555 1,612 1,400 848 TELEPHONE/COMMUNICATIONS 210-651-850.000 *200 200 0 200 0 TRAVEL EXPENSES 210-651-860.000 *

3,535 2,800 1,711 3,100 3,765 INSURANCE 210-651-910.000 *3,200 3,200 2,356 3,000 3,094 UTILITIES 210-651-920.000

870 870 0 400 251 REPAIRS & MAINTENANCE 210-651-930.000 *1,000 1,000 130 1,000 2,025 REPAIR & MAINT -VEHICLES 210-651-931.000 *

300 300 (25)300 250 MISC EXPENSE 210-651-956.000 *0 4,174 0 834 MEMORIAL EXPENSES 210-651-958.0000 0 0 738 EQUIPMENT/CAP OUTLAY UNDER $5210-651-977.000 *

66

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY




2,000 2,000 2,000 2,000 2,000 TRANSFERS OUT 210-651-999.000 *

1,640 1,640 PORTABLE RADIO BATTERIES 2 @ 90.00

180 180 PAGER BATTERIES 3 @ 20.00 EA.

SUPPLIES 726.000

FICA -EMPLOYER COST721.000

CHIEF750 668


931 931 ACCOUNT '719.000' TOTAL

CHIEF BENEFITS (21%)HEALTH/LIFE/STD

HEALTH = $3000LIFE/STD=$ 376.08

709 709

LIFE INS -STANDARD LIFE $2.84/MTH

11 = BOTH F/R (1/2 = $187.44)1 = RESCUE ($34.08)

222 222

FRINGE BENEFITS719.000

49,023 50,063 ACCOUNT '702.000' TOTAL

POINT PAY 2% INC EMT = 4284 MFR=3672

36,108 37,428 CHIEF VEHICLE ALLOWANCE

390 0

OFFICER PAY

CHIEF = $11,025MED OFFICER = $1,000PHOTOGRAPHER = $500

12,525 12,635


* NOTES TO BUDGET: DEPARTMENT 651 RESCUE

79,692 60,802 77,448 73,483 Totals for dept 651 - RESCUE

67

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY




700 700 ACCOUNT '825.000' TOTALANNUAL CPR TRAINING

300 300 RE-LICENSE FEES 4 @ 25.00 EA.

100 100 TRAINING 5 @ 60 PER YEAR

300 300


MIDLAND TRAINING COUNCIL DUES 1/2 RESCUE125 125


8,020 8,020 ACCOUNT '801.000' TOTALPHYSICALS 10 (BASIC W/TB TEST)

3,545 3,545 IT RITE COMPUTER (BACK UP CONTRACT) 1/2 RESCUE

500 500 FIRE/MED WEB BASE ANNUAL FEE @ 2975 (RESCUE SIDE)

2,075 2,075 CUSTODIAL (12 MONTHS @ 75.00 MONTH)

1,000 1,000 SOG-SOP (LEXAPOL) ANNUAL CONTRACT @ 2700.00 1/3 RESCUE

900 900


ANNUAL TRUCK FUEL

GAS AND OIL 751.000

530 530 ACCOUNT '742.000' TOTALBOOTS 1 PR. @ 300.00 PR.

300 300 EXRACATION GLOVES 3 PR. @ 65.00 PR.

130 130

DRESS UNIFORM & MISS APPAREL100 100

TURNOUT GEAR/SUPPLIES 742.000

GENERAL OFFICE SUPPLIES

OFFICE SUPPLIES & POSTAGE 727.000

2,000 2,000 ACCOUNT '726.000' TOTALMISC. SUPPLIES

180 180 MEDICAL SUPPLIES

68

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY




PAGERS 2 @ $450


CAPITAL EQUIP FUND / MAJOR EQUIP


MISC EXPENSE


GENERAL REPAIRS

REPAIR & MAINT -VEHICLES 931.000

870 870 ACCOUNT '930.000' TOTALRADIO MAINT SERVICE CONTRACT 12 @ $35

420 420 MISC REPAIRS

150 150 FIRE EXTINGUISHER SERVICE

100 100 RADIO REPAIR

200 200


3,535 2,800 ACCOUNT '910.000' TOTALLIABILITY

1,100 1,000 WORKERS COMP $7.90/100 PAY LESS EST DIV CR

2,435 1,800

INSURANCE 910.000

MILEAGE RESCUE CLASSES CONT-ED / MISC200 200


1,555 1,555 ACCOUNT '850.000' TOTAL9-1-1 USER FEE

55 55 PAGER LEASE @ 5 PAGERS @ 10.00 EA PER MO

600 600 TELEPHONE/LAND/CELL

900 900


69

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY




68,239 68,462 DEPT '651' TOTALSINKING FUND FOR CAPITAL EQUIPMENT




0 700 17,043 (2,009)2,071 NET OF REVENUES/APPROPRIATIONS - FUND 210

70

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY


Fund: 211 CEMETERY SINKING FUND


8,000 5,320 6,000 1,230 CEMETERY LOT SALES 211-000-643.003 *125 71 175 138 INTEREST EARNED 211-000-665.000

CREMAIN LOTSFULL LOTS

CEMETERY LOT SALES 643.003





6,000 6,175 6,175 19,000 TRANSFERS OUT 211-276-999.000 *

NO TRANSFER 16-17-FUND


* NOTES TO BUDGET: DEPARTMENT 276 CEMETERY

6,000 6,175 6,175 19,000 Totals for dept 276 - CEMETERY



0 2,125 (784)0 (17,632)NET OF REVENUES/APPROPRIATIONS - FUND 211

71

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY


Fund: 214 FIRE & RESCUE SINKING FUND


500 500 514 300 370 INTEREST EARNED 214-000-665.0000 760 0 2,840 CONTRIBUTIONS/DONATIONS214-000-675.000

15,000 15,000 15,000 15,000 15,000 TRANSFERS IN 214-000-699.0002,000 2,000 2,000 2,000 2,000 TRANSFER IN -RESCUE 214-000-699.001



APPROPRIATIONSDept 337 - FIRE & RESCUE

0 3,017 31,000 6,651 TRANSFERS OUT 214-337-999.000

0 3,017 31,000 6,651 Totals for dept 337 - FIRE & RESCUE

0 3,017 31,000 6,651 TOTAL APPROPRIATIONS


17,500 17,500 15,257 (13,700)13,559 NET OF REVENUES/APPROPRIATIONS - FUND 214

72

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY


Fund: 217 CALDWELL FUND


500 221 700 634 INTEREST EARNED217-000-665.000

500 221 700 634 Totals for dept 000 - GENERAL GOVERNMENT

500 221 700 634 TOTAL ESTIMATED REVENUES

APPROPRIATIONSDept 217 - CALDWELL FUND

0 108,146 0 161,885 TRANSFERS OUT217-217-999.000 *

CONNECTOR SIDEWALK US127-ROWE

TRANSFERS OUT999.000

* NOTES TO BUDGET: DEPARTMENT 217 CALDWELL FUND

0 108,146 0 161,885 Totals for dept 217 - CALDWELL FUND

0 108,146 0 161,885 TOTAL APPROPRIATIONS


0 500 (107,925)700 (161,251)NET OF REVENUES/APPROPRIATIONS - FUND 217

73

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY


Fund: 218 GIBBS MEMORIAL FUND


3,600 2,787 2,000 2,403 INTEREST EARNED 218-000-665.000

FROM GENERAL FOR AMOUNT DUE TO





APPROPRIATIONSDept 218 - GIBBS

150,000 0 150,000 0 TRANSFERS OUT 218-218-999.000 *

CITY HALL EFFICIENCY MAINTENANCE/UPGRADES


* NOTES TO BUDGET: DEPARTMENT 218 GIBBS

150,000 0 150,000 0 Totals for dept 218 - GIBBS

150,000 0 150,000 0 TOTAL APPROPRIATIONS


0 (146,400)2,787 (148,000)2,403 NET OF REVENUES/APPROPRIATIONS - FUND 218

74

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY


Fund: 244 ECONOMIC DEVELOPMENT


250 216 200 199 INTEREST EARNED 244-000-665.0008,139 6,782 8,139 8,139 MISCELLANEOUS 244-000-671.000

0 108,146 0 173,063 TRANSFERS IN 244-000-699.000 *

FROM CALDWELL-CONNECTOR SIDEWALK





APPROPRIATIONSDept 728 - ECONOMIC DEVELOPMENT

0 108,146 0 144,983 PROFESSIONAL & CONTRACTUAL244-728-801.0000 6,368 0 31,734 ENGINEERING244-728-818.0000 0 0 124 MISC EXPENSE 244-728-956.000

CONNECTOR SIDEWALK


* NOTES TO BUDGET: DEPARTMENT 728 ECONOMIC DEVELOPMENT

0 114,514 0 176,841 Totals for dept 728 - ECONOMIC DEVELOPMENT

0 114,514 0 176,841 TOTAL APPROPRIATIONS

101,262 109,651 101,262 108,971 108,091 ENDING FUND BALANCE0 0 (7,460)(7,460)(8,139)FUND BALANCE ADJUSTMENTS

101,262 101,262 108,092 108,092 111,670 BEGINNING FUND BALANCE

0 8,389 630 8,339 4,560 NET OF REVENUES/APPROPRIATIONS - FUND 244

75

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY


Fund: 248 DOWNTOWN DEVELOPMENT AUTHORITY


500 463 350 395 INTEREST EARNED 248-000-665.0000 0 0 60 MISCELLANEOUS 248-000-671.000

2,500 2,250 2,500 2,500 BILLBOARD REVENUE 248-000-671.002400 125 400 490 MISCELLANEOUS-PROMO ADVERTISE248-000-671.003700 480 400 510 MISCELLANEOUS-FARMERS MARKET 248-000-671.004

0 0 500 0 MISC- EVENT FEES 248-000-671.005300 250 450 150 MISC - WEBSITE ADVERTISING248-000-671.006

10,000 10,000 10,000 12,000 TRANSFERS IN 248-000-699.000 *

10,000 DEPT '000' TOTALGENERAL CONTRIB FOR TIF LOSS

10,000





APPROPRIATIONSDept 729 - DOWNTOWN DEVELOPMENT

400 806 200 116 SUPPLIES 248-729-726.000400 103 300 130 FARMERS MARKET 248-729-728.000 *

1,713 1,112 1,140 1,327 PROFESSIONAL & CONTRACTUAL 248-729-801.000 *125 125 125 0 MEMBERSHIP AND DUES 248-729-819.000 *200 160 175 30 TRAINING & EDUCATION 248-729-825.000 *350 226 350 21 TRAVEL EXPENSES 248-729-860.000 *400 219 400 217 EVENT PROMOTION & EXPENSE248-729-891.000 *50 0 50 83 PRINTING AND PUBLISHING 248-729-900.000

700 625 600 525 PRINTING -BILLBOARD BANNERS 248-729-900.001500 246 600 416 UTILITIES 248-729-920.000 *

0 0 0 644 MISCELLANEOUS248-729-956.00012,106 11,510 11,510 11,500 TRANSFERS OUT248-729-999.000 *

ANNUAL AUDIT500

CONSTANT CONTACT168

OTHER (PORTABLE RESTROOM)600

XM RADIO360


ADVERTISING

FARMERS MARKET 728.000

* NOTES TO BUDGET: DEPARTMENT 729 DOWNTOWN DEVELOPMENT

16,944 15,132 15,450 15,009 Totals for dept 729 - DOWNTOWN DEVELOPMENT

76

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY


Fund: 248 DOWNTOWN DEVELOPMENT AUTHORITY

APPROPRIATIONSDept 729 - DOWNTOWN DEVELOPMENT

2,788 DEPT '729' TOTALADMIN EXPENSE TO GENERAL

TRANSFERS OUT999.000

BILLBOARD LIGHTING

UTILITIES 920.000

MISC EVENTSUS27 CAR CRUISE

400

EVENT PROMOTION & EXPENSE891.000

350 ACCOUNT '860.000' TOTALMISC TRAVEL

50 MDA CONFERENCE

300


200 ACCOUNT '825.000' TOTALMISC

25 MDA CONFERENCE

175


MDA125


1,713 ACCOUNT '801.000' TOTALWEBSITE HOST

85



0 (2,544)(1,564)(850)1,096 NET OF REVENUES/APPROPRIATIONS - FUND 248

77

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY


Fund: 271 LIBRARY OPERATING FUND


132,000 125,000 133,902 125,000 131,681 PROPERTY TAX-COUNTY MILLAGE271-000-440.0005,500 5,500 6,242 5,000 5,648 STATE AID 271-000-570.000

750 750 671 750 640 MEMORIAL FUND RECEIPTS 271-000-587.00060,000 60,000 59,931 60,000 63,648 PENAL FINES 271-000-656.2711,500 1,500 1,285 1,500 1,444 BOOK FINES 271-000-657.000

125 125 128 100 68 BOOK REIMBURSEMENT 271-000-657.0013,500 3,500 3,266 3,500 3,649 COPY MACHINE INCOME 271-000-658.0003,000 2,000 3,664 500 1,486 INTEREST EARNED 271-000-665.0002,400 2,400 2,970 2,000 2,790 RENT - COMMUNITY CENTER/ROOM271-000-668.000

100 100 0 100 167 MISCELLANEOUS 271-000-671.0001,000 1,000 918 1,000 1,119 VIDEO RENTALS 271-000-671.0011,500 1,500 2,014 1,500 2,649 CONTRIBUTIONS/DONATIONS 271-000-675.000

500 500 430 500 725 CONTRIBUTION -SUMMER READING 271-000-675.001400 400 26 400 571 REIMBURSEMENTS 271-000-676.000



APPROPRIATIONSDept 790 - LIBRARY

75,800 76,000 58,824 72,500 67,233 SALARIES AND WAGES 271-790-702.000 *4,200 4,000 2,773 4,000 2,282 SALARIES AND WAGES - MAINT 271-790-702.0046,000 6,100 4,720 5,850 5,654 FRINGE BENEFITS 271-790-719.000 *2,334 2,200 1,836 2,000 2,016 RETIREMENT-EMPLOYER COST271-790-720.000 *6,120 6,100 4,673 5,850 5,268 FICA -EMPLOYER COST271-790-721.000 *3,000 3,000 2,517 3,000 2,831 INSURANCE AND BONDS 271-790-725.000 *4,000 4,000 3,386 4,000 4,173 SUPPLIES 271-790-726.0005,000 5,000 2,432 5,000 3,596 PROGRAMMING 271-790-741.0005,500 5,500 3,832 5,500 5,019 PROFESSIONAL & CONTRACTUAL 271-790-801.000

800 800 688 1,000 447 MAINTENANCE CONTRACTS 271-790-804.0004,250 4,250 4,056 4,200 3,896 MEMBERSHIP AND DUES 271-790-819.000 *

400 400 170 500 344 TRAINING & EDUCATION 271-790-825.0001,000 1,000 669 1,000 837 TELEPHONE/COMMUNICATIONS 271-790-850.000

250 250 158 350 200 TRAVEL EXPENSES 271-790-860.00050 50 16 50 21 SALES TAX EXPENSE 271-790-875.000

8,000 8,000 6,938 7,500 7,980 UTILITIES 271-790-920.0007,000 7,000 674 7,000 3,946 REPAIRS & MAINTENANCE 271-790-930.000 *

900 900 569 900 533 EQUIPMENT RENTAL 271-790-940.000500 500 293 900 38 MISC EXPENSE 271-790-956.000

3,200 3,200 2,821 3,200 3,036 MEDIA 271-790-956.00116,000 16,000 10,747 16,000 14,378 BOOKS 271-790-957.0002,000 2,000 872 2,000 1,848 PERIODICALS 271-790-957.001 *

250 250 370 250 232 MEMORIAL EXPENSES 271-790-958.00011,500 11,500 14,199 15,500 16,562 TECHNOLOGY EXPENSE 271-790-959.000 *8,000 8,000 0 8,000 0 CAPITAL OUTLAY 271-790-970.000 *


* NOTES TO BUDGET: DEPARTMENT 790 LIBRARY

176,000 128,233 176,050 152,370 Totals for dept 790 - LIBRARY

78

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY




4,250 ACCOUNT '819.000' TOTALMISCELLANEOUS

280 AMAZON PRIME

120 WHITE PINE COOP

1,600 MEL INTERLOAN

2,250


3,000 ACCOUNT '725.000' TOTALWC (75.8K -LIB, 4.2K-MAINT)

300 0 LIABILITY

2,700 0

INSURANCE AND BONDS 725.000

6,120 ACCOUNT '721.000' TOTALDPW (7.65%)

320 0 LIBRARY STAFF (7.65%)

5,800 0

FICA -EMPLOYER COST721.000

2,334 ACCOUNT '720.000' TOTAL6% MAINT 2500 X 6%

150 0 6% - DIRECTOR 36,400 X 6%

2,184 0


6,000 ACCOUNT '719.000' TOTALDPW (WHEN WORKING AT LIBRARY)

800 0 DIRECTOR- LIFE/STD

270 0 DIRECTOR- HEALTH/DENTAL/OPTICAL

4,930 0


75,800 ACCOUNT '702.000' TOTALBASED ON 4% INCREASE -DIRECTOR

36,400 0 BASED ON 4% INCREASE -STAFF

39,400 0

79

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY




101,254 17,750 DEPT '790' TOTALLANDSCAPING FOR BACK RAMP

8,000 0



2,950 AUTOGRAPHICS SOFTWARE SUPPORT

2,300 MMNET

1,725 ELITE FUND

325 ENFOLD -WEBSITE

200 DEEPFREEZE SOFTWARECOMPUTER REPLACEMENTIT RIGHT CONTRACT

4,000

TECHNOLOGY EXPENSE 959.000


75 USA TODAY

280 REVISTAS MAGAZINES

765 MORNING SUN

280 LANSING STATE JOURNAL

600

PERIODICALS 957.001

MISC REPAIRSFURNACE REPLACEMENT/REPAIR




36,221 28,275 87,214 25,800 63,915 NET OF REVENUES/APPROPRIATIONS - FUND 271

80

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY


Fund: 286 GRANT PROGRAM FUND


0 215,968 55,800 51,222 STATE GRANT-SAW GRANT 286-000-539.0010 84 0 9 INTEREST EARNED286-000-665.0000 (2,469)6,200 46,464 TRANSFERS IN - GENERAL FUND 286-000-699.101 *

SAW GRANT MATCH



0 213,583 62,000 97,695 Totals for dept 000 - GENERAL GOVERNMENT

0 213,583 62,000 97,695 TOTAL ESTIMATED REVENUES

APPROPRIATIONSDept 904 - CAPITAL OUTLAY - SAW GRANT

0 172,385 7,000 0 PROFESSIONAL & CONTRACTUAL 286-904-801.0000 19,379 55,000 46,388 ENGINEERING 286-904-818.0000 0 0 76 PRINTING AND PUBLISHING 286-904-900.000

0 191,764 62,000 46,464 Totals for dept 904 - CAPITAL OUTLAY - SAW GRANT

0 191,764 62,000 46,464 TOTAL APPROPRIATIONS


0 0 21,819 0 51,231 NET OF REVENUES/APPROPRIATIONS - FUND 286

81

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY


Fund: 592 WATER AND SEWER FUND


228,577 (442)208,570 206,951 CURRENT TAX-W/S BONDS592-000-403.000 *2,500 2,138 3,000 3,231 STATE GRANTS592-000-539.000 *15,000 8,819 15,000 28,052 RENTAL TO OTHER DEPARTMENTS592-000-608.0005,000 7,059 2,000 3,047 SERVICE CHG -PERMITS & REPAIR592-000-642.000

451,400 272,504 408,402 383,734 METERED SALES - WATER 592-000-643.000 *377,700 255,399 366,034 360,351 SERVICE FEE - SEWER 592-000-644.000 *

9,500 6,953 9,000 9,475 PENALTIES 592-000-655.00010,000 10,965 7,000 7,924 INTEREST EARNED 592-000-665.0001,800 1,531 1,200 1,451 INTEREST - W/S BONDS 592-000-665.901

900 0 1,000 1 MISCELLANEOUS 592-000-671.000500 94,775 500 714,325 REIMBURSEMENTS 592-000-676.000 *

0 2,400 0 0 REFUNDS/REBATES592-000-686.000

1,060,177 DEPT '000' TOTALZFS PROJECT BALANCE

REIMBURSEMENTS 676.000

SEWER -STUDY377,700

SERVICE FEE - SEWER 644.000

RATES451,400

METERED SALES - WATER 643.000

WELLHEAD PROTECTION2,500

STATE GRANTS539.000

BASED ON 3.0 MILLS228,577

CURRENT TAX-W/S BONDS403.000


1,102,877 662,101 1,021,706 1,718,542 Totals for dept 000 - GENERAL GOVERNMENT

1,102,877 662,101 1,021,706 1,718,542 TOTAL ESTIMATED REVENUES

APPROPRIATIONSDept 590 - SEWER OPERATION

54,796 42,030 52,015 49,473 SALARIES & WAGES-ADM & GENERAL592-590-702.003 *47,970 36,470 46,125 42,367 SALARIES & WAGES-OTHER592-590-702.013 *18,500 15,732 18,500 17,843 FRINGE BENEFITS592-590-719.00039,520 31,749 38,000 20,036 RETIREMENT-EMPLOYER COST592-590-720.000 *7,860 5,761 7,500 6,735 FICA -EMPLOYER COST592-590-721.000

600 0 1,000 613 COMPENSATED ABSENCES592-590-722.0001,500 761 1,500 412 SUPPLIES592-590-726.000

82

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY




4,000 2,521 4,000 2,886 OFFICE SUPPLIES & POSTAGE592-590-727.00014,500 13,501 14,500 13,940 FUEL & POWER PUMPING592-590-745.000

0 0 0 144 GAS AND OIL592-590-751.0008,225 11,739 7,200 15,827 PROFESSIONAL & CONTRACTUAL592-590-801.000 *29,650 17,234 26,150 25,289 PROFESSIONAL & CONTRACTUAL-IPP592-590-802.000 *3,600 0 3,600 0 MAINTENANCE CONTRACTS592-590-804.000 *

800 0 750 484 MEMBERSHIP AND DUES592-590-819.000 *1,525 1,525 1,525 1,125 PERMIT FEES592-590-820.000

200 200 800 331 TRAINING & EDUCATION592-590-825.000 *26,090 1,059 6,500 1,036 TECHNOLOGY592-590-830.000 *1,800 1,327 2,000 3,167 TELEPHONE/COMMUNICATIONS592-590-850.000 *

300 0 600 399 TRAVEL EXPENSES592-590-860.000 *2,465 2,776 2,500 2,350 INSURANCE592-590-910.000 *45,000 20,758 45,000 1,091 REPAIRS & MAINTENANCE592-590-930.000 *5,500 4,129 5,000 5,955 EQUIPMENT RENTAL592-590-940.00093,000 0 93,000 67,712 DEPRECIATION EXPENSE592-590-968.00080,000 38,663 0 0 CAPITAL OUTLAY592-590-970.000 *

0 4,603 5,000 4,715 EQUIPMENT/CAP OUTLAY UNDER $5G592-590-977.000 *

39,520 ACCOUNT '720.000' TOTALNORMAL COST DB/DC

8,296 UAL DIV 010

8,520 UAL DIV 01

22,704


47,970 ACCOUNT '702.013' TOTALOTHER

36,612 DIRECTOR 17%

11,358

SALARIES & WAGES-OTHER702.013

54,796 ACCOUNT '702.003' TOTALDPW DIRECTOR 12%

8,018 C-T STAFF

25,831 CLERK-TREAS 12%

8,166 MANAGER 16%

12,781

SALARIES & WAGES-ADM & GENERAL702.003

* NOTES TO BUDGET: DEPARTMENT 590 SEWER OPERATION

487,401 252,538 382,765 283,930 Totals for dept 590 - SEWER OPERATION

83

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY




SCADA - S MAIN LIFT/ CTY FARM LIFT10,000

SCADA -LAGOON & BACKUP LIFT (2)10,000

BS&A (AP,CR,UB,GL)1,090

TECHNOLOGY830.000

MRWA CONF (1/2)200


800 ACCOUNT '819.000' TOTALCERTIFICATION FEES

200 MISS DIG (1/2)

350 MRWA (1/2)

250


3,600 ACCOUNT '804.000' TOTALLIFT STATIONS (TH EIFERT)

2,900 LAGOON GENERATOR

700

MAINTENANCE CONTRACTS804.000

29,650 ACCOUNT '802.000' TOTALIPP SAMPLES

1,200 IPP CONSULTING (XTRA $5K FOR ZFS)

8,000 LAGOON ADDITIVE

20,450

PROFESSIONAL & CONTRACTUAL-IPP802.000

8,225 ACCOUNT '801.000' TOTALAUDIT SHARE

3,500 BOND CONTINUING DISCLOSURE

225

SAMPLING4,000

MISC500


84

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY






WWTP FENCE REPLACEMENT30,000

REPLACE S MAIN LIFT PUMPS/CONTROLS25,000

REPLACE COUNTY FARM LIFT PUMPS/CONTROLS25,000


45,000 ACCOUNT '930.000' TOTALREPAIRS DISCOVERED IN SAW GRANT

20,000 MISC

5,000 MANHOLE LINING

20,000

REPAIRS & MAINTENANCE930.000

2,465 ACCOUNT '910.000' TOTALWORK COMP

465 LIABILITY

2,000

INSURANCE910.000

300 ACCOUNT '860.000' TOTALMILEAGE MISC

100 MRWA CONF

200



200 CMS PHONES

660 FRONTIER

840 WINTEL

100

TELEPHONE/COMMUNICATIONS850.000

26,090 ACCOUNT '830.000' TOTALSCADA - BILLING SOFTWARE

5,000

85

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY




340,416 DEPT '590' TOTALCITY HALL SERVER REPLACEMENT (1/4)VALVE TURNER

Dept 591 - WATER OPERATIONS3,000 2,240 4,500 3,758 SALARIES & WAGES-MISCELLANEOUS592-591-702.00151,000 38,016 48,500 45,535 SALARIES & WAGES-ADM & GENERAL592-591-702.00365,000 61,751 71,750 68,343 SALARIES & WAGES-OTHER592-591-702.01323,000 17,975 23,000 18,412 FRINGE BENEFITS592-591-719.00034,300 30,028 32,600 19,910 RETIREMENT-EMPLOYER COST592-591-720.000 *9,100 7,526 9,550 8,668 FICA -EMPLOYER COST592-591-721.0001,000 0 1,500 919 COMPENSATED ABSENCES592-591-722.00019,000 6,634 18,000 14,265 SUPPLIES592-591-726.000 *4,000 2,108 4,000 2,396 OFFICE SUPPLIES & POSTAGE592-591-727.0001,500 1,624 500 48 MATERIALS USED592-591-775.00015,000 13,019 13,400 18,688 PROFESSIONAL & CONTRACTUAL592-591-801.000 *84,415 76,814 78,815 76,814 MAINTENANCE CONTRACTS592-591-804.000 *2,000 0 2,000 3,982 ENGINEERING592-591-818.000 *

600 690 750 294 MEMBERSHIP AND DUES592-591-819.000 *1,350 1,338 1,320 1,292 PERMIT FEES592-591-820.000

200 555 800 290 TRAINING & EDUCATION592-591-825.000 *36,230 1,241 6,500 1,218 TECHNOLOGY592-591-830.000 *3,300 2,532 3,000 4,522 TELEPHONE/COMMUNICATIONS592-591-850.000 *

500 181 600 515 TRAVEL EXPENSES592-591-860.000 *5,810 5,258 6,300 6,208 INSURANCE592-591-910.000 *25,000 18,942 25,000 25,325 UTILITIES592-591-920.0009,000 962 9,000 19,887 REPAIRS & MAINTENANCE592-591-930.00010,000 7,610 11,000 15,567 EQUIPMENT RENTAL592-591-940.000

0 0 0 24 MISC EXPENSE592-591-956.000170,000 0 175,000 163,585 DEPRECIATION EXPENSE592-591-968.000186,000 38,236 0 23 CAPITAL OUTLAY592-591-970.000 *

0 0 1,500 2,580 EQUIPMENT/CAP OUTLAY UNDER $5G592-591-977.000 *

9,000 WATER METER TRANSMITTERS

10,000

SUPPLIES726.000

34,300 ACCOUNT '720.000' TOTALNORMAL DB/DC

7,000 UAL DIV 02

7,440 UAL DIV 01

19,860


* NOTES TO BUDGET: DEPARTMENT 591 WATER OPERATIONS

760,305 335,280 548,885 523,068 Totals for dept 591 - WATER OPERATIONS

86

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY



APPROPRIATIONSDept 591 - WATER OPERATIONS

CISCO140

SCADA - HARDWARE/SOFTWARE5,000

BS&A (CR, UB, GL, AP)1,090

TECHNOLOGY830.000

MRWA CONF200


600 ACCOUNT '819.000' TOTALMISS DIG (1/2)

350 CERTIFICATION FEEMRWA (1/2)

250


WATERMAIN ENGINEERING2,000

ENGINEERING818.000

84,415 ACCOUNT '804.000' TOTALWATER WELLS

28,000 WATER TOWERS

56,415

MAINTENANCE CONTRACTS804.000

15,000 ACCOUNT '801.000' TOTALFIRE EXT

200 WELLHEAD PROTECTION

2,500 MISC

4,075 CONTINUING DISCLOSURE

225 WATER SAMPLES

4,500 AUDIT SHARE

3,500



87

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY



APPROPRIATIONSDept 591 - WATER OPERATIONS

387,355 DEPT '591' TOTAL

CITY HALL SERVER REPLACE FOR GIS (1/4)


186,000 ACCOUNT '970.000' TOTAL

REPLACE SEAVER ST WATERMAIN 8"176,000

DIRECTIONAL BORE MISSLE10,000



4,100 WORK COMP

1,710

INSURANCE910.000

500 ACCOUNT '860.000' TOTALMISC MILEAGE

100 MRWA CONF

400



240 CMS

1,975 WIN TEL

305 VERIZON CELL

780

TELEPHONE/COMMUNICATIONS850.000

36,230 ACCOUNT '830.000' TOTALSCADA - WATER TOWERS (3)

15,000 SCADA - WATER WELLS (3)

15,000

Dept 899 - TAX TRIBUNAL REFUNDS ORDERED150 1 150 0 CHARGEBACK TAXES-SEWER592-899-964.590150 1 150 0 CHARGEGBACK TAXES-WATER592-899-964.591

300 2 300 0 Totals for dept 899 - TAX TRIBUNAL REFUNDS ORDERED

88

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY



APPROPRIATIONSDept 916 - DEBT SERVICE 2016 UTGO BOND REFI

100,000 100,000 100,000 0 DEBT-PRINCIPAL592-916-990.000500 0 500 500 2007 AGENCY FEES592-916-997.000

123,750 94,313 125,750 115,588 BOND DEBT RETIREMENT-INTEREST592-916-998.000 *

4-1-1710/1/16

BOND DEBT RETIREMENT-INTEREST998.000

* NOTES TO BUDGET: DEPARTMENT 916 DEBT SERVICE 2016 UTGO BOND REFI

224,250 194,313 226,250 116,088 Totals for dept 916 - DEBT SERVICE 2016 UTGO BOND REFI

1,472,256 782,133 1,158,200 923,086 TOTAL APPROPRIATIONS

4,668,110 4,298,731 4,668,110 4,651,648 4,788,141 ENDING FUND BALANCE4,668,110 4,668,110 4,788,142 4,788,142 3,992,685 BEGINNING FUND BALANCE

0 (369,379)(120,032)(136,494)795,456 NET OF REVENUES/APPROPRIATIONS - FUND 592

89

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY


Fund: 661 EQUIPMENT FUND


143,878 99,345 143,975 162,068 RENTAL TO OTHER DEPARTMENTS 661-000-608.000 *16,000 609 16,500 0 SALE OF EQUIPMENT 661-000-643.001 *2,000 1,533 1,200 1,400 INTEREST EARNED 661-000-665.000

800 546 700 990 MISCELLANEOUS 661-000-671.0000 0 700 63 GAIN/LOSS SALE OF FIXED ASSET661-000-693.000


JEEP5,000

TRACKLESS8,000

WATER TRUCK BEING REPLACED3,000

SALE OF EQUIPMENT 643.001

$158,975 LESS SEWER TRUCK EST 15,000

RENTAL TO OTHER DEPARTMENTS 608.000




APPROPRIATIONSDept 442 - PUBLIC WORKS & EQUIPMENT

25,500 21,289 25,500 22,048 SALARIES AND WAGES 661-442-702.0006,700 4,035 6,700 5,648 FRINGE BENEFITS 661-442-719.0001,800 1,491 1,800 1,538 RETIREMENT-EMPLOYER COST661-442-720.0001,950 1,548 1,950 1,623 FICA -EMPLOYER COST661-442-721.0009,000 4,281 9,000 7,611 SUPPLIES 661-442-726.00020,000 16,505 18,000 19,147 GAS AND OIL 661-442-751.000 *1,500 1,097 1,500 2,306 PROFESSIONAL & CONTRACTUAL 661-442-801.000 *11,000 10,591 10,700 10,713 INSURANCE 661-442-910.000 *7,000 6,646 7,000 7,492 UTILITIES 661-442-920.00015,000 11,254 12,000 15,955 REPAIRS & MAINTENANCE 661-442-930.000 *

0 0 200 0 MISC EXPENSE 661-442-956.000 *87,000 0 85,000 82,553 DEPRECIATION EXPENSE 661-442-968.000

162,000 3,900 195,100 0 CAPITAL OUTLAY 661-442-970.000 *1,000 6,819 700 3,135 EQUIPMENT/CAP OUTLAY UNDER $5661-442-977.000 *

PROPANEBLARNEY - VEHICLESSCOTLAND - BULK FUEL AND OIL

GAS AND OIL 751.000

* NOTES TO BUDGET: DEPARTMENT 442 PUBLIC WORKS & EQUIPMENT

349,450 89,456 375,150 179,769 Totals for dept 442 - PUBLIC WORKS & EQUIPMENT

90

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY


Fund: 661 EQUIPMENT FUND

APPROPRIATIONSDept 442 - PUBLIC WORKS & EQUIPMENT

174,500 DEPT '442' TOTAL


162,000 ACCOUNT '970.000' TOTAL

PICK UP TRUCK - WATER REPLACEMENT USED15,000

72" ZTR MOWER PROGRAM4,000

DUMP PLOW8,000

TRACKLESS135,000


TRAININGEQUIPMENT SHOW


MISC



9,715 WORK COMP

1,285

INSURANCE 910.000

1,500 ACCOUNT '801.000' TOTALMISC SERVICES FOR EQUIPMENT

300 EYE WASH STATION SERVICING

849 CDL RANDOM TESTING ($49/QTR) + ANNUAL

351




0 (186,772)12,577 (212,075)(15,248)NET OF REVENUES/APPROPRIATIONS - FUND 661

91

AGENDA



2019-20RECOMMENDED

BUDGET

2019-20REQUESTED

BUDGET

2018-19ACTIVITY

THRU 04/30/19


2017-18ACTIVITY


Fund: 666 MATERIAL FUND


0 2,774 19,950 9,041 SALE-MATERIAL TO OTHER DEPTS.666-000-643.002 *0 249 200 197 INTEREST EARNED 666-000-665.0000 0 0 2,017 MISCELLANEOUS 666-000-671.000

46,450 LESS SALT $21K, CRACK SEAL $5.5K

SALE-MATERIAL TO OTHER DEPTS.643.002


0 3,023 20,150 11,255 Totals for dept 000 - GENERAL GOVERNMENT

0 3,023 20,150 11,255 TOTAL ESTIMATED REVENUES

APPROPRIATIONSDept 443 - MATERIALS

0 0 100 82 SALARIES AND WAGES 666-443-702.0000 0 10 0 FRINGE BENEFITS 666-443-719.0000 0 6 5 RETIREMENT-EMPLOYER COST666-443-720.0000 0 7 6 FICA -EMPLOYER COST666-443-721.0000 0 5,000 1,328 SUPPLIES 666-443-726.000 *

GRAVEL/SAND/GRASS SEED

SUPPLIES 726.000

* NOTES TO BUDGET: DEPARTMENT 443 MATERIALS

0 0 5,123 1,421 Totals for dept 443 - MATERIALS

0 0 5,123 1,421 TOTAL APPROPRIATIONS


0 0 3,023 15,027 9,834 NET OF REVENUES/APPROPRIATIONS - FUND 666

8,756,505 8,016,088 8,702,784 7,783,243 8,359,881 ENDING FUND BALANCE - ALL FUNDS0 0 (7,460)(7,460)(8,139)FUND BALANCE ADJUSTMENTS - ALL FUNDS

8,702,784 8,702,784 8,359,881 8,359,881 7,475,720 BEGINNING FUND BALANCE - ALL FUNDS

464,635 5,052,187 3,237,560 4,744,163 4,009,623 APPROPRIATIONS - ALL FUNDS518,356 4,365,491 3,587,923 4,174,985 4,901,923 ESTIMATED REVENUES - ALL FUNDS

53,721 (686,696)350,363 (569,178)892,300 NET OF REVENUES/APPROPRIATIONS - ALL FUNDS

92

AGENDA

City of Ithaca, MI CAPITAL IMPROVEMENT PLAN

2019 - 2025

Proposed: May 7, 2019 (FY 2017/18 and 2018/19 Project Status as of April 30, 2019)

Planning Commission Recommended: May 14, 2019

Revisions per Water/Sewer Rate Study: May 2019

City Council Adoption: June __, 2019

93

AGENDA

of 14

CITY OF ITHACA

Capital Improvement Plan

FY 2019/20 through FY 2024/25

TABLE OF CONTENTS Table of Contents ........................................................................................................................... 1 Introduction ............................................................................................................................... 2-3 Definition of Acronyms used throughout the CIP .......................................................................... 4 Table: Fund Balances for Select City Funds with Potential Capital Assets .................................... 5 Status Report: FY 2017/18 Capital Projects (as of 3/31/2019) ...................................................... 6 Status Report: FY 2018/19 Capital Projects (as of 3/31/2019) ...................................................... 7 Proposed Annual Capital Budget for FY 2019/20 ...................................................................... 8-9 Proposed 5-Year Capital Improvement Plan for FY 2020/21 – 2024/25 ............................... 10-14

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CITY OF ITHACA

Capital Improvement Plan FY 2019/20 through FY 2024/25

INTRODUCTION

The requirement for capital budgeting for the current year and the upcoming five fiscal

years is found in the Michigan Planning Enabling Act (Public Act 33 of 2008, as amended.)

Capital budgeting has two elements: 1) a 5-Year Capital Improvement Plan (CIP), and 2) the

incorporation of that plan into the annual budget and future budget forecasts. The CIP is a six-

year schedule of all proposed major capital improvement projects including project priorities,

costs estimates and possible methods of financing. Each year the CIP is revised for the next

fiscal year.

Including the CIP in the annual budget, and future budget forecasts, is primarily for the

purpose of adjusting the multi-year program of projects to changing needs and circumstances

as well as available funding sources. It also ensures that proposed and planned projects are

actually completed. At the end of each fiscal year, the projects completed during that year are

removed from the plan and an additional year’s projects are added. Projects can be added,

removed or postponed as the needs and resources of the community adjust.

It is also important that the adopted budget include a fund balance history for all funds

of the community that provide funding for capital projects (General Fund, Major Street Fund,

Local Street Fund, Water/Sewer Fund, etc.) An effective and ongoing CIP is beneficial to elected

officials, City staff, the general public, credit-worthiness rating companies and bond holders.

Benefits that can be received from an adopted and well-maintained CIP include:

1. Coordination of the community’s physical planning with its fiscal planning capabilities & capacities.

2. Ensuring that public improvements are undertaken in the most desirable and efficient order of priority.

3. Assisting in stabilization of tax levies over a period of years.

4. Producing savings in total project costs by promoting a “pay as you go” policy of capital financing, thereby reducing additional interest and other extra charges from long-term debt financing.

5. Providing adequate time for planning and engineering of proposed projects.

6. Ensuring the maximum benefit of the monies expended for public improvements.

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7. Permitting municipal construction activities to be coordinated with those of other public agencies within the community.

Capital improvement planning and budgeting allow officials and citizens to set priorities

for capital expenditures and ensure maximum physical benefit for a minimum capital

expenditure. This is done through an orderly process of project development, project design,

cost estimating, scheduling, financing and implementation.

A wide range and variety of capital improvements are included in the CIP. Listed below

are several criteria to aid in the review and prioritization of potential projects:

1. Required to fill any federal or state judicial administrative requirements

2. Relationship to source and availability of funds

3. Impact on annual and ongoing operating and maintenance costs

4. Relationship to overall fiscal policy and capabilities

5. Project’s readiness for implementation

6. Relationship to overall community needs

7. Relationship to other projects (City and other agencies)

8. Geographic distribution of projects throughout the community

9. Relationship to other community plans

These factors are all relevant and must be considered in order to ensure that the best

quality of service is delivered to our residents in the most fiscally prudent manner. Most

importantly, the proposed list of capital projects has to reflect the overall goals and vision of

the countywide Gratiot Community Master Plan adopted in 2017.

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THE FOLLOWING ACRONYMS ARE USED THROUGHOUT THIS DOCUMENT: BRA – Gratiot County Brownfield Redevelopment Authority (Tax Increment Financing [TIF])

BTW – Between

CE – Consumers Energy (grants, energy conservation credits, rebates)

CMF – Caldwell Memorial Fund (#217)

CPCF – Cemetery Perpetual Care Fund (#150)

DDA – Downtown Development Authority Operating Fund (#248)

DIG – Downtown Infrastructure Grant (MEDC)

DO – Donations/Contributions

DPW – City Department of Public Works

EDA – Economic Development Administration (federal grants, loans & loan guarantees)

ERF – Equipment Replacement Fund (#661)

FEMA – Federal Emergency Management Agency

FOF – Fire Operating Fund (City millage & township contracts) (#206)

FRU – First Responder Unit Fund (City millage & township contracts) (#210)

F-RSF – Fire/Rescue Equipment Sinking Fund

FED – Federal Grants (other)

FG – Foundation Grants (public & private)

FY – City Fiscal Year (July 1 – June 30)

GF – General Fund (#101)

GMF – Gibbs Memorial Fund (#218- City Hall)

GCCDA – Gratiot County Central Dispatch Authority

ICE – Infrastructure Capacity Enhancement Grant

LAWCON – Land & Water Conservation Grant Fund

LF – Library Operating Fund (#241)

LS – Local Street Fund (Act 51) (#203)

MDEQ – MI Department of Environmental Quality

EGLE – MI Department of Environment, Great Lakes & Energy (Formerly MDEQ)

MDNR – MI Department of Natural Resources

MMR – Mobile Medical Response

MNRTF – MI Natural Resources Trust Fund

MDOT – MI Department of Transportation

MS – Major Street Fund (Act 51) (#202)

NOAA – National Oceanic & Atmospheric Administration

PD – Private Developer/ Property Owner

RB – Revenue Bonds

SA – Special Assessments

SCADA - Supervisory Control and Data Acquisition System

SCBA – Self Contained Breathing Apparatus

SF – Sewer Enterprise Fund (#590) (fees, user revenues)

SG – State Grants (other)

SM – Sidewalk Millage (1.0-mill levy for 6 years)

TWP – Township

USDA – U.S. Dept. of Agriculture (federal grants, loans & loan guarantees)

UTGO Bonds – Unlimited Tax General Obligation Bonds

WF – Water Enterprise Fund (#591) (fees, user revenues)

WWTP – Wastewater Treatment Plant

ZFS – Zeeland Farm Services

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Project Status Report Capital Projects (As of 4/30/2019)

2017-2018 Fiscal Year

Dept. Project Status Est. Cost Funding

FIRE Turnout Gear (4 sets bunker pants & coats) Purchased $ 4,000

4,000 FOF

MDNR

DPW 72” ZTR Mower (Annual Replace 1 of 2) Purchased 4,400 ERF

DPW Sidewalk Replacement Zone #2 (Year 2) Completed 62,000 SM

DPW ZFS Water/Sewer Extensions & Sanitary Sewer Pump Station (E. side of US-127)

Completed 801,367 ZFS/BRA

DPW Crush/Repave Maple St. (1,800’L x 20’W) (Emerson St. north to dead-end)

Completed 50,000 LS

DPW Cemetery Water Tower Maint. Contract (1st of 3 Secondary Installments)

Completed 17,515 WF

DPW S. Industrial Water Tower Maint. Contr. (1st of 3 Secondary Installments)

Completed 17,234 WF

DPW N. Industrial Water Tower Maint. Contr. (1st of 3 Secondary Installments)

Completed 21,666 WF

DPW Well Maint. Contract Year 2: 3 Wells to be done after new #7 is online)

Completed 22,400 WF

DPW Wireless Meter Transmitters (~120) Purchased 10,000 WF

DPW Replace Grinder Pumps #1 & #2 @ Palmers Place Grinder Station (if necessary)

Replaced #1 #2 Okay

5,000 SF

DPW Replace WWTP Muffin Monster/Grinder Completed 4,000 SF

DPW Stormwater & Sanitary Collection System Repairs (From SAW Study)

Postponed 50,000 SF/GF

DPW Construct planters, LED solar lights & drip irrigation @ 2 City limit signs on BR-127

Pending 8,000 GF/DDA

LIBRARY Replace timber retaining wall @ rear ramp w/ mortarless block wall

Pending 9,000 LF

LIBRARY Replace Changeable Msg. Sign to Digital Pending 17,000 LF

ADMIN Replace City Hall Desktop Computers (12) Purchased 18,400 GF

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Project Status Report

Capital Projects (As of 4/30/2019)


Dept. Project Status Est. Cost Funding

FIRE SCBA Air Bottles & Airpaks (Replace 15 complete masks & bottles + 15 extra bottles)

Pending Grant $105,000 F-RSF/FEMA

FIRE Turnout Gear (2 sets bunker pants & coats) Pending 4,000 FOF

FIRE Replace loaner SUV w/ new owned model Pending 14,000 F-RSF/Twps.

FIRE Truck bed of new hose (American Hose Raffle) Pending 10,000 DO

DPW Scraper Dump Truck (Replace #11) Purchase plow for 1-ton instead

Delay to 21/22 Pending

145,000 8,000

ERF

DPW 72” ZTR Mower (Annual Replace 1 of 2) Purchased 4,600 ERF

DPW Sidewalk Replacement Zone #4 (Year 3) Completed 62,000 SM

DPW

Crush/Curb/Repave/Sidewalk: Library Pkg. Lot Mill/Curb/Repave/Sidewalk: City Hall Pkg. Lot Mill/Curb/Repave/Sidewalk: Fm. Market Pkg. Lot E/W Alley S. of Center (btw. Pine River & Maple)

Pending (Spring ’19)

Estimates Pending

GF/PD/SA/ GMF/SM

(Using Alley Maint. $)

DPW Cemetery Water Tower Maint. Contract (2nd of 3 Secondary Installments)

Completed 17,515 WF

DPW S. Industrial Water Tower Maint. Contract (2nd of 3 Secondary Installments)

Completed 17,234 WF

DPW N. Industrial Water Tower Maint. Contract (2nd of 3 Secondary Installments)

Completed 21,666 WF

DPW Well Maint. Contract Year 3: 3 Wells Completed 22,400 WF

DPW Wireless Water Meter Transmitters (~120) Completed 10,000 WF

ADMIN City Hall 2 Computer Servers (Replacement of Mainframe only; email now on cloud server)

Completed 2,500 GF/WF/SF

ADMIN Replace City Hall Copy Machine Completed 7,000 GF/WF/SF

LIBRARY Replace Library Copy Machine Completed 4,500 LF

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CITY OF ITHACA FY 2019-2025

CAPITAL IMPROVEMENT PLAN

Proposed FY 2019/20 thru FY 2024/25 Capital Projects

2019-2020 Fiscal Year (Pg. 1 of 2)

Dept. Project Est. Cost Funding

FIRE Defibrillator/Monitor (Replace on Rescue Truck #441) $ 4,000 FRU/FG

FIRE Thermal Image Camera (Replace on Engine #421) 6,500 FG

FIRE Replace Front/Rear Fire Dept. Concrete Aprons Est. Pending GF

DPW Sidewalk Replacement Zone #3 (Year 4) 66,000 SM

DPW Trackless Mower/Scraper (Replacement) 135,000 ERF

DPW 72” ZTR Mower (Replacement) 4,800 ERF

DPW Water Dept. Pickup Truck (Used) 15,000 ERF

DPW Crush/Repave S. Elm St. (600’L x 20’W) (Newark St. to South St.; Coordinate w/RR)

34,000 MS

DPW Crush/Repave S. Elm St. (380’L x 35’W) (Center St. to Newark St.) & Combo Sidewalk/Curb

30,000 MS

DPW Crush/Repave Pine River St. (350’L x 35’W) (South St. to the south side of RR; Coordinate w/RR)

23,000 MS

DPW Crush/Repave North St. (420’L x 20’W) (Spring St. to Elm St.; scrap tire grant)

9,500 9,500

SG-EGLE LS Match

DPW Crush/Repave Spring St. (1,000’L x 20’W) (Emerson St. to Arcada St.; scrap tire grant)

20,000 20,000

SG-EGLE LS Match

DPW Crush/Repave Emerson St. (420’L x 20’W) (Spring St. to Elm St.; scrap tire grant)

9,500 9,500

SG-EGLE LS Match

DPW Crush/Repave Seaver St. (890’L x 20’W) (Jeffery St. to Ithaca St.)

40,000 LS

DPW Crush/Repave Saint Johns St. (470’L x 20’W) (Seaver St. to Arcada St.)

21,000 LS

DPW Chip Seal/Fog Seal W. St. Charles Rd. (w/GCRC & Arcada Twp.: 1 mi. Jerome to State; 25% City Share)

6,750 LS

DPW Survey & Design Eng. Union St. Reconstruction 30,000 MS

DPW Replace Cemetery Decorative Fence (1,100’) Post. Indef. CPCF/FG

DPW Replace 8” Watermain on Seaver St. (Jeffery St. 800’ to Saint Johns St.)

176,000 WF

DPW Cemetery Water Tower Maint. Contract (3rd of 3 Secondary Installments)

17,515 WF

DPW S. Industrial Water Tower Maint. Contract (3rd of 3 Secondary Installments)

17,234 WF

DPW Ithaca Industrial Water Tower Maint. Contr. (3rd of 3 Secondary Installments)

21,666 WF

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2019-2020 Fiscal Year (Pg. 2 of 2)


DPW Well Maint. Contract Year 4: All 4 Wells 27,200 WF

DPW Wireless Water Meter Transmitters (~120) 10,000 WF

DPW

Upgrade SCADA Water/Sewer Alarm Systems (hardware & software) @: - WWTP Primary & Backup Lift Stations (2) - S. Main Lift Station - County Farm Lift Station - Water Wells (3) - Water Towers (3) - Billing & SCADA Software

10,000 5,000 5,000

15,000 15,000 10,000

SF SF SF WF WF

WF/SF

DPW Replace Co. Farm Lift Station Pumps (2) /Controls 25,000 SF

DPW Replace S. Main Lift Station Pumps (2) /Controls 25,000 SF

DPW Replace Fencing @ WWTP (Orig. 1980) 30,000 SF

DPW New Signage @ Community Ctr., City Hall, DPW, Library & McNabb (2), Woodland, Atkinson Parks

20,000 GF/WF/SF

DPW Stormwater & Sanitary Collection System Repairs (From SAW Grant Study)

150,000 as needed

SF/GF

ADMIN City Hall Renovations (roof, paint, ceiling tiles, LED lighting [interior & exterior], electronic door access [C.H., Fire, Comm. Center], remove basement restrooms)

150,000 GMF/GF

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FIRE Turnout Gear (5 sets bunker pants & coats) $ 11,000 FOF/FEMA

FIRE Handheld VHF Radios (30 @ $800) 24,000 GCCDA

FIRE Mobile VHF Radios (11 @ $600) 6,600 GCCDA

FIRE Handheld 800 mgz Radios (4 @ $2,300) 9,200 GCCDA

FIRE Mobile 800 mgz Radios (7 @ $2,000) 14,000 GCCDA

DPW Leaf Vacuum Trailer (Replace 2006) 38,000 ERF


DPW Sewer Rodding/Vacuum Truck (Vactor) (Replace truck bought w/ 2007 G.O. Bonds)

199,800 100,200

TBD TBD

66% SF 33% WF

USDA-RD Act 51?

DPW Small Dump Truck (Ford F-450) (Replace #13) 65,000 ERF

DPW Sidewalk Replacement Zone #5- Year 5 66,000 SM

DPW Install New 8” Watermain on Elm St. (SW from South St. 755’ to complete loop to well #6)

167,000 WF

DPW Replace 8” Watermain w/8” on Union St. (Barber St. 550’ to Westwind Lane)

121,000 WF

DPW Connecting/Replacing Watermain on Newark St. (Main St. to Pine River St.-Complete loop)

108,000 WF

DPW Cemetery Water Tower Maint. Contract (Assumes 5% increase from 19/20 contract)

18,390 WF

DPW S. Industrial Water Tower Maint. Contract (Assumes 5% increase from 19/20 contract)

18,095 WF


22,749 WF

DPW Well Maint. Contract Year 5: 4 Wells 28,320 WF


DPW Replace N. Elm Lift Station Pumps #1 & #2 (If necessary) (inspected 3/14/18; checked OK)

9,000 SF

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DPW Scraper Dump Truck (replaces #11) $ 150,000 ERF


DPW Sidewalk Replacement Zone #6 66,000 SM

DPW Crush/Repave Street Project (TBD) (---’L x ---’W)

TBD Based On PASER

LS


TBD Based On PASER

MS

DPW Reconstruct Union St. (Westwind Ln. to Center St.) (Curbs, storm, pulverize, pave)

TBD TBD

MDOT Grant MS Match

DPW Cemetery Water Tower Maint. Contract (Assumes 5% Increase from 19/20 contract)

18,390 WF

DPW S. Industrial Water Tower Maint. Contract (Assumes 5% Increase from 19/20 contract)

18,095 WF


22,749 WF

DPW Well Maint. Contract Year 6: 4 Wells 29,736 WF


DPW Stormwater & Sanitary Collection System Repairs (From SAW Grant Study)

150,000 as needed

SF/GF

ADMIN City Hall Desktop Replacements (12) 20,000 GF

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FIRE Rapid Intervention Team (RIT) Packs Complete (2 @ $3,000)

$ 6,000 FOF



TBD Based On PASER

LS


TBD Based On PASER

MS

DPW Replace Muffin Monster @ WWTP 14,000 SF

Replace Grinder Pump #2 @ Palmers Place Grinder Station (if necessary)

4,500 SF

DPW Replace 4” Watermain w/8” on S. Pine River (Newark to Railroad) (install rear service lines north of Newark on east side of buildings)

269,000 WF


18,390 WF


18,095 WF


22,749 WF

DPW Well Maint. Renewal Contract Yr. 1 (Assumes 5% increase from 21/22 contract)

31,223 WF


ADMIN City Hall 2 Computer Servers (Replacement of both Mainframe & Exchange servers)

5,000 GF/WF/SF

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FIRE Replace Engine #421 (1999) $ 340,000 F-RSF/FEMA/ USDA-RD/FG


TBD Based On PASER

LS


TBD Based On PASER

MS


18,390 WF

DPW S. Industrial Water Tower Maint. Contract (Assumes 5% increase from 19/20 contract)

18,095 WF


22,749 WF


32,784 WF


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DPW Street Sweeper (Replacement) 225,000 ERF


TBD Based On PASER

LS


TBD Based On PASER

MS


18,390 WF


18,095 WF


22,749 WF


34,423 WF


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