AGENDA - Jefferson County, Oregon · Consent Agenda (The items on the ... Letter of Appointment for Gavin Ferguson to the Camp Sherman Road ... Letter of Support for a new picnic
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WIFI password “jeffco@66” AGENDA JEFFERSON COUNTY BOARD OF COMMISSIONER’S MEETING FEBRUARY 28, 2018 COMMISSION MEETING ROOM 66 SE “D” STREET, MADRAS 8:15 A.M. Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be considered at the above referenced meeting; however, the agenda does not limit the ability of the County Commission to consider additional subjects. Meetings are subject to cancellation without notice. Other than hearings, which are publicly noticed, the time schedule is approximate and may vary for individual agenda items. The Board reserves the right to place a time limit on public testimony on any agenda item. The meeting place is handicapped accessible. Those needing assistance should contact the Commission office two (2) days in advance of the meeting by calling (541) 475-2449. All agenda items shall be taken up between scheduled (time specific) appointments, action items, or public hearings when time permits. 1. Administrative Session (8:15 a.m.) (The items discussed during Administrative Session are intended to have staff present updates/reports or routine items to the Board. The first Wednesday of the month is an Elected Official/Department Director Meeting) 1.1. Sheriff’s Semi-Annual Update. 1.2. Adult Community Corrections & Juvenile Community Justice Semi-Annual Updates. 1.3. All other agenda items not scheduled for a specific time may be discussed prior to 9:00 A. M. 2. Call to Order/Pledge of Allegiance/Invocation 3. Presentations/Awards 4. Changes to the Agenda (Consideration of Submission of Late Items) 5. 9:00 A.M. - Citizens’ Comments 6. Consent Agenda (The items on the Consent Agenda are considered routine and will all be adopted in one motion unless a Board member or person in the audience requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the item will be taken up immediately following the vote on the remaining items) 6.1. February 2018 Accounts Payable paid in February 2018 totaling $134,689.64 – signed by Commission. 6.2. February 2018 Accounts Payable paid in February 2018 totaling $185,458.76 – signed by Commission. 6.3. Contract for Services between Jefferson County and Matrix Consulting Group – acknowledgement of Commission. 1
BOARD OF COMMISSIONERrsquoS MEETING FEBRUARY 28 2018
COMMISSION MEETING ROOM 66 SE ldquoDrdquo STREET MADRAS
815 AM Pursuant to ORS 192640 this agenda includes a list of the principal subjects anticipated to be considered at the above referenced meeting however the agenda does not limit the ability of the County Commission to consider additional subjects Meetings are subject to cancellation without notice Other than hearings which are publicly noticed the time schedule is approximate and may vary for individual agenda items The Board reserves the right to place a time limit on public testimony on any agenda item The meeting place is handicapped accessible Those needing assistance should contact the Commission office two (2) days in advance of the meeting by calling (541) 475-2449 All agenda items shall be taken up between scheduled (time specific) appointments action items or public hearings when time permits 1 Administrative Session (815 am) (The items discussed during Administrative Session are intended to
have staff present updatesreports or routine items to the Board The first Wednesday of the month is an Elected OfficialDepartment Director Meeting)
11 Sheriffrsquos Semi-Annual Update
12 Adult Community Corrections amp Juvenile Community Justice Semi-Annual Updates
13 All other agenda items not scheduled for a specific time may be discussed prior to 900 A M
2 Call to OrderPledge of AllegianceInvocation
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
5 900 AM - Citizensrsquo Comments
6 Consent Agenda (The items on the Consent Agenda are considered routine and will all be adopted in
one motion unless a Board member or person in the audience requests before the vote on the motion to have the item considered separately If any item is removed from the Consent Agenda the item will be taken up immediately following the vote on the remaining items)
61 February 2018 Accounts Payable paid in February 2018 totaling $13468964 ndash signed by
Commission
62 February 2018 Accounts Payable paid in February 2018 totaling $18545876 ndash signed by Commission
63 Contract for Services between Jefferson County and Matrix Consulting Group ndash
acknowledgement of Commission 1
WIFI password ldquojeffco66rdquo
64 Letter of Appointment for Gavin Ferguson to the Camp Sherman Road District 18 ndash signed by
Commission
65 Action Minutes for February 7 amp 14 2018 ndash signed by Commission 7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Brian Crow Website Presentation
8 Action Items
81 FY 2017-18 Community Clean-up (JCUF) Distribution ndash approval of Commission
82 Service Contract between Jefferson County and Mid Oregon Personnel Services Inc for on-the-
job training and work experience ndash signed by Commission
83 Authorization for Out-of-State Travel for Steve Leriche Abigail Reynoso and Jason Pollock to attend the Crimes Against Children Conference August 13 ndash 16 2018 in Dallas Texas ndash signed by Commission Chair
84 Satisfaction of Lien for Metolius Meadows Road Improvement Project ndash signed by Commission
Chair
85 Letter of Support for a new picnic area and outdoor play space at the Madras Aquatic Center (MAC) ndash signed by Commission
86 Request for Purchase of Capital Outlay for a 2018 Ford Escape 4x4 (CDD) and a 2018 F150
SuperCab 80 Ft Bed (BampG) carpool replacements ndash signed by Commission
87 Certification of Federal Whistleblower Protection Acknowledgment ndash signed by Commission Chair
88 Entertainment Contract between Jefferson County and Tigers of Youth for the 2018 Jefferson
County Fair ndash signed by Commission Chair
89 Audit Services Contract and Engagement Letter for FY ending June 30 2018 with Oster Professional Group ndash signed by Commission Chair
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
11 County Counsel Report(s)Request(s)
12 County Administrative Officer Report(s)Request(s)
13 Commission Discussion Items
131 Crooked River Ranch Special Road District Appointment
14 AnnouncementsNotification of additional Commission Meetings 2
WIFI password ldquojeffco66rdquo
141 Tentative FireEMS Town Hall Meeting March 15 2018 Jefferson County Fairgrounds time to
be determined
15 Executive Session
16 Adjourn
3
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Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
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REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
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81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
WIFI password ldquojeffco66rdquo
64 Letter of Appointment for Gavin Ferguson to the Camp Sherman Road District 18 ndash signed by
Commission
65 Action Minutes for February 7 amp 14 2018 ndash signed by Commission 7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Brian Crow Website Presentation
8 Action Items
81 FY 2017-18 Community Clean-up (JCUF) Distribution ndash approval of Commission
82 Service Contract between Jefferson County and Mid Oregon Personnel Services Inc for on-the-
job training and work experience ndash signed by Commission
83 Authorization for Out-of-State Travel for Steve Leriche Abigail Reynoso and Jason Pollock to attend the Crimes Against Children Conference August 13 ndash 16 2018 in Dallas Texas ndash signed by Commission Chair
84 Satisfaction of Lien for Metolius Meadows Road Improvement Project ndash signed by Commission
Chair
85 Letter of Support for a new picnic area and outdoor play space at the Madras Aquatic Center (MAC) ndash signed by Commission
86 Request for Purchase of Capital Outlay for a 2018 Ford Escape 4x4 (CDD) and a 2018 F150
SuperCab 80 Ft Bed (BampG) carpool replacements ndash signed by Commission
87 Certification of Federal Whistleblower Protection Acknowledgment ndash signed by Commission Chair
88 Entertainment Contract between Jefferson County and Tigers of Youth for the 2018 Jefferson
County Fair ndash signed by Commission Chair
89 Audit Services Contract and Engagement Letter for FY ending June 30 2018 with Oster Professional Group ndash signed by Commission Chair
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
11 County Counsel Report(s)Request(s)
12 County Administrative Officer Report(s)Request(s)
13 Commission Discussion Items
131 Crooked River Ranch Special Road District Appointment
14 AnnouncementsNotification of additional Commission Meetings 2
WIFI password ldquojeffco66rdquo
141 Tentative FireEMS Town Hall Meeting March 15 2018 Jefferson County Fairgrounds time to
be determined
15 Executive Session
16 Adjourn
3
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Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
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83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
WIFI password ldquojeffco66rdquo
141 Tentative FireEMS Town Hall Meeting March 15 2018 Jefferson County Fairgrounds time to
be determined
15 Executive Session
16 Adjourn
3
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6
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Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
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79
80
81
82
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85
86
Agenda
61
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63
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65
81
82
83
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88
89
4
5
6
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Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
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48
49
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53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
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78
79
80
81
82
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84
85
86
Agenda
61
62
63
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65
81
82
83
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85
86
87
88
89
5
6
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Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
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Agenda
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Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
7
8
9
10
11
12
13
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15
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Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
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76
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82
83
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85
86
Agenda
61
62
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65
81
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88
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Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
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48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
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78
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80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
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83
84
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86
87
88
89
9
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Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
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Agenda
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Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
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Agenda
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Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
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REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
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77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
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85
86
87
88
89
13
14
15
16
17
18
19
20
21
22
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Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
14
15
16
17
18
19
20
21
22
23
24
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27
Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
15
16
17
18
19
20
21
22
23
24
25
26
27
Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
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85
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87
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89
16
17
18
19
20
21
22
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Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
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48
49
50
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52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
17
18
19
20
21
22
23
24
25
26
27
Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
18
19
20
21
22
23
24
25
26
27
Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
19
20
21
22
23
24
25
26
27
Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
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84
85
86
87
88
89
20
21
22
23
24
25
26
27
Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
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84
85
86
87
88
89
21
22
23
24
25
26
27
Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
22
23
24
25
26
27
Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
23
24
25
26
27
Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
24
25
26
27
Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
25
26
27
Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
26
27
Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
27
Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
Page | 1 Action Minutes for February 7 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 7 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Jean McCloskey County Assessor Chet Singleton Community Development Director Steve Leriche District Attorney Kurt Symons Adult Corrections amp Juvenile Justice Director Dana Lundy Buildings amp Grounds Director Michael Baker Public Health Director Danny Ortiz Public Works Supervisor Gary Laura Moore Veteransrsquo Service Officer Scott Samsel Fair Board Courtney Snead and Kelly Simmelink guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 Elected OfficialDepartment Director Meeting The Elected Officials and Department Directors gave reports and updates on their various departments
2 Call to OrderPledge of AllegianceInvocation Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Al Detres
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Luz Ennis Staff Asst III ndash Client Service Assistant Public Health Department requested by Michael Baker effective February 8 2018 Grade 14 Step 5 Seconded by Commissioner Huston The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Huston made a motion to accept the Consent Agenda as presented Seconded by Commissioner Ahern The motion passed unanimously
61 December 2017 Accounts Payable paid in December 2017 totaling $9619098 ndash signed by
Commission
62 January 2018 Accounts Payable paid in January 2018 totaling $10243997 ndash signed by Commission
63 January 2018 Accounts Payable paid in January 2018 totaling $2098011 ndash signed by
Commission
64 Certificate No 967 amp 968 for Right to Burial ndash signed by Commission 28
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
Page | 2 Action Minutes for February 7 2018
65 Action Minutes for January 10 amp 24 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 930 am ndash Contract Award to Matrix Consulting Group for the EMSFire Consolidation and
Feasibility Study Jeff Rasmussen County Administrative Officer stated that going through the process with the interviewers the applicants were ranked and Matrix Consulting Group came out at the top Matrix came for an onsite interview and the Notice of Intent to Award was sent out No objections were received Commissioner Huston made a motion to award the contract to Matrix Consulting Group for the EMSFire Consolidation and Feasibility Study and authorize the County Administrative Officer to negotiate and finalize the contract Seconded by Commissioner Ahern The motion passed unanimously
72 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h) 8 Action Items
81 2018-2019 VAWA Competitive Grant Award Agreement ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the 2018-2019 VAWA Competitive Grant Award Agreement Seconded by Commissioner Huston The motion passed unanimously
82 Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair ndash signed by Commission Chair Commissioner Huston made a motion to approve the Entertainment Contract between Jefferson County and Olivia Harms for the 2018 Jefferson County Fair Seconded by Commissioner Ahern The motion passed unanimously
83 Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018
Jefferson County Fair ndash signed by Commission Commissioner Ahern made a motion to approve the Entertainment Contract between Jefferson County and The Rock Bottom Boys for the 2018 Jefferson County Fair Seconded by Commissioner Huston The motion passed unanimously
84 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County
and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services ndash signed by Commission Chair Commissioner Huston made a motion to approve the 4th Amendment to 2017-2019 Intergovernmental Agreement 154115 between Jefferson County and the State of Oregon acting by and through its Oregon Health Authority for the Financing of Public Health Services Seconded by Commissioner Ahern The motion passed unanimously
85 Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No
1010448_Jefferson_LHD ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment No 2 to Maternal and Child Health Services Block Grant Subaward No 1010448_Jefferson_LHD Seconded by Commissioner Ahern The motion passed unanimously
29
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
Page | 3 Action Minutes for February 7 2018
86 Lien Satisfaction for Metolius Meadows Road Improvement Project ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Lien Satisfaction for Metolius Meadows Road Improvement Project Seconded by Commissioner Huston The motion passed unanimously
87 Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee
effective February 12 2018 Grade E (16) Step 11 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Gabriel Soliz Tax and Accounting Clerk requested by Brandie McNamee effective February 12 2018 Grade E (16) Step 11 Seconded by Commissioner Huston The motion passed unanimously
88 Amendment to PacificSource Community SolutionsCommunity Mental Health Program for
Central Oregon CCO effective January 1 2018 ndash signed by Commission Commissioner Ahern made a motion to approve the Amendment to PacificSource Community SolutionsCommunity Mental Health Program for Central Oregon CCO effective January 1 2018 Seconded by Commissioner Huston The motion passed unanimously
89 Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee
Contributions to the Oregon Public Service Retirement Plan ndash signed by Commission Commissioner Huston made a motion to approve the Resolution in the Matter of Revising the Countyrsquos Policy regarding the Remittance of Employee Contributions to the Oregon Public Service Retirement Plan Seconded by Commissioner Ahern The motion passed unanimously
810 Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the
City of Madras pursuant to ORS 373270 ndash signed by Commission Commissioner Ahern made a motion to approve the Order in the Matter of Initiating the Surrender of Jurisdiction over certain County Roads to the City of Madras pursuant to ORS 373270 and sets the public hearing Seconded by Commissioner Huston The motion passed unanimously
811 Liquor License Application for D amp D Marina ndash signed by Commission Chair
Commissioner Ahern made a motion to approve the Liquor License Application for D amp D Marina Seconded by Commissioner Huston The motion passed unanimously
9 Elected Official Report(s)Request(s)
10 Department Heads Report(s)Request(s)
101 Public Works Supervisor Training Update
Mike McHaney Public Works Director and Danny Ortiz Public Works Supervisor presented an update on the training taking place They also stated that they did interviews for the Maintenance Worker I position and have two candidates that they would like to hire The first one they will hire right away to fill the empty position and they requested changing the 90-day hiring freeze to a 30-day hiring freeze to be able to hire the second candidate a month after Jeff Hall retires which will be March 20 2018
30
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
Page | 4 Action Minutes for February 7 2018
Commissioner Huston made a motion to change the 90-day hiring freeze to a 30-day hiring freeze for the second Maintenance Worker I position Seconded by Commissioner Ahern The motion passed unanimously
11 County Counsel Report(s)Request(s)
111 Request for Fee Waiver County Counsel stated the fee waiver was the result of a public records request by an organization by the name of Human Rights Defense Center The public records request was sent to all counties requesting information regarding litigation filed against the Sheriffrsquos Office regarding settlements and lawsuits toward people who were incarcerated beginning in 2000 She stated she went through all of her litigation files and estimated a cost of $20000 to provide copies of the information she had The Commission denied the fee waiver
112 Offer regarding County owned property in Culver County Counsel stated she received an offer on two properties in Culver She also stated that at this time the County only has one commercial property for sale She was contacted by a realtor who has a client interested in offering the minimum asking price of $2750000 and it will be a cash purchase Commissioner Ahern made a motion to proceed and accept the offer on the Culver commercial lot of $2750000 Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 CRR Alternate Exit Discussion
13 Commission Discussion Items
131 Westside Community Campus Board Representative Commissioner Ahern Jeff Rasmussen and Alexa Gassner will attend the meeting on February 16 2018 from 1000 am to 1200 pm
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 72 ndash 1000 am ndash Executive Session ndash Advice of Counsel ORS 192660(2)(h)
The meeting recessed at 1005 am for Executive Session and reconvened at 1052 am
16 The meeting adjourned at 1115 am ____________________________________
Wayne Fording Commission Chair ____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
31
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
Page | 1 Action Minutes for February 14 2018
ACTION MINUTES JEFFERSON COUNTY BOARD OF COMMISSIONERrsquoS MEETING
FEBRUARY 14 2018 MEMBERS PRESENT Commissioner Fording Commissioner Huston Commissioner Ahern Jeff Rasmussen County Administrative Officer Alexa Gassner County Counsel Brandie McNamee Finance DirectorTreasurer Michael Baker Public Health Director Kurt Symons Adult Corrections and Juvenile Justice Director Heather Crow-Martinez BestCare Twila Rosenberg Victimsrsquo Assistance BJ Westlund Senator Merkleyrsquos Field Representative Kim Schmith and Courtney Snead Guests and Barb Andresen Recorder 1 Administrative Session (815 am)
11 County Treasurer Monthly Financial Report Brandie McNamee Finance DirectorTreasurer presented her monthly financial report
12 Health Department Semi-Annual Update Michael Baker Public Health Director presented his semi-annual update
2 Call to OrderPledge of AllegianceInvocation
Commissioner Fording called the meeting to order at 900 am followed by the Pledge of Allegiance and invocation by Pastor Chris Brush
3 PresentationsAwards
4 Changes to the Agenda (Consideration of Submission of Late Items)
41 Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Sheridan Kuhni HR and Accounting Coordinator requested by Brandie McNamee effective approximately February 28 2018 Grade 22 Step 12 Seconded by Commissioner Huston The motion passed unanimously
42 Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division ndash signed by Commission Chair Commissioner Huston made a motion to approve the Amendment 2 to Intergovernmental Agreement 90G000138 between Jefferson County and the State of Oregon acting by and through its Department of Consumer and Business Services Building Codes Division Seconded by Commissioner Ahern The motion passed unanimously
5 900 AM - Citizensrsquo Comments
6 Consent Agenda
Commissioner Ahern made a motion to accept the Consent Agenda as presented Seconded by Commissioner Huston The motion passed unanimously
32
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
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42
43
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49
50
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53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
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73
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77
78
79
80
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84
85
86
Agenda
61
62
63
64
65
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85
86
87
88
89
Page | 2 Action Minutes for February 14 2018
61 January 2018 Accounts Payable paid in January 2018 totaling $8488211 ndash signed by Commission
62 January 2018 Accounts Payable paid in February 2018 totaling $18883857 ndash signed by Commission
63 Action Minutes for January 3 2018 ndash signed by Commission
7 Scheduled Appointments Action Items and Public Hearings
71 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h)
72 915 am ndash Wildland Fire Cohesive Strategy Coordinator Position Request
Joe Stutler Senior Advisor for Deschutes County stated the National Wildland Fire Cohesive Strategy has been around since 2009 and several jurisdictions across the country have been implementing as well A couple years ago Central Oregon had the opportunity to take advantage of implementing the Cohesive Strategy but to do it effectively across five counties a full time coordinator was needed Crook Deschutes Klamath and Lake Counties have all approved their share of the position along with Deschutes and Ochoco National Forest and Prineville BLM Commissioner Ahern made a motion to contribute $12000 out of TOT funds to the Central Oregon Cohesive Strategy Initiative coordinator position Seconded by Commissioner Huston The motion passed unanimously
8 Action Items
81 Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend
the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 ndash signed by Commission Chair Commissioner Huston made a motion to approve the Authorization for Out-of-State Travel for Steve Webb Ana Young and Matt Sabbah to attend the Conference on Crimes Against Women in Dallas Texas April 16 ndash 19 2018 Seconded by Commissioner Ahern The motion passed unanimously
82 Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 ndash signed by Commission Chair Commissioner Ahern made a motion to approve the Authorization for Out-of-State Travel for Laura Moore to attend the National Association of County Veterans Service Officers Conference in Reno Nevada June 2 ndash 8 2018 Seconded by Commissioner Huston The motion passed unanimously
83 COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2
(fuels reduction cost share) grant from May 30 2018 to December 31 2018 ndash approval of Commission Commissioner Huston made a motion to approve the COIC request for extension of Title III Jefferson County Community Wildfire Plan Protection 2 (fuels reduction cost share) grant from May 30 2018 to December 31 2018 Seconded by Commissioner Ahern The motion passed unanimously
33
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
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41
42
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52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
Page | 3 Action Minutes for February 14 2018
84 Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program ndash signed by Commission Commissioner Ahern made a motion to approve the Funding request letters to the cities of Madras Culver and Metolius for the FY 2018-2019 Jefferson County Economic Development Program Seconded by Commissioner Huston The motion passed unanimously
85 Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve
Leriche effective February 20 2018 Grade 25 Step 7 ndash signed by Commission Commissioner Huston made a motion to approve the Salary Order for Matthew Sabbah Deputy District Attorney 1 DVSA requested by Steve Leriche effective February 20 2018 Grade 25 Step 7 Seconded by Commissioner Ahern The motion passed unanimously
86 Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved
change from Non-Rep to Service Worker Union Benefits ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Change Order for Michael Mamic GIS for Annual Compensation Review approved change from Non-Rep to Service Worker Union Benefits Seconded by Commissioner Huston The motion passed unanimously
87 Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation
Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager ndash signed by Commission Commissioner Huston made a motion to approve the Salary Change Order for Barbra Ibrahim Public Health Department for Annual Compensation Review approved promotion to new position of Public Health Nurse ndash Family Support Program Manager Seconded by Commissioner Ahern The motion passed unanimously
88 Salary Order for Christopher Colton Maintenance Worker I Public Works Department
requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Christopher Colton Maintenance Worker I Public Works Department requested by Danny Ortiz effective February 26 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
89 Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested
by Danny Ortiz effective April 23 2018 Grade MWI Step 2 ndash signed by Commission Commissioner Ahern made a motion to approve the Salary Order for Alexandru Paius Maintenance Worker I Public Works Department requested by Danny Ortiz effective April 23 2018 Grade MWI Step 2 Seconded by Commissioner Huston The motion passed unanimously
810 Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm
Motor for the Crusher in the amount of $875000 ndash signed by Commission Commissioner Huston made a motion to approve the Request for Purchase of Capital Outlay by Public Works Department for a 150 hp 1800 rpm Motor for the Crusher in the amount of $875000 Seconded by Commissioner Ahern The motion passed unanimously
9 Elected Official Report(s)Request(s)
34
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
Page | 4 Action Minutes for February 14 2018
10 Department Heads Report(s)Request(s)
101 Adolescent Anger ManagementDBT Group entitled REGULATION 101 proposal to utilize Community Health Fund 253 funds in the amount of $890055 Commissioner Ahern made a motion to support the Adolescent Anger ManagementDBT Group to be funded out of Fund 253 in the amount of $900000 Seconded by Commissioner Huston The motion passed unanimously
102 ldquoMind amp Body Community Wellness Programrdquo 501c3 fiscal sponsor proposal from Madras Athletic Club No action taken
11 County Counsel Report(s)Request(s)
111 Exemption for real property taxes for surviving spouses of public safety officers Commissioner Ahern made a motion to adopt a policy for a public safety officerrsquos survivor benefit to match what is done for the veterans Seconded by Commissioner Huston The motion passed unanimously
12 County Administrative Officer Report(s)Request(s)
121 Camp Sherman Road District vacancy
Commissioner Ahern made a motion to appoint Gavin Ferguson to a three-year term on the Camp Sherman Road District with an expiration date of December 31 2020 Seconded by Commissioner Huston The motion passed unanimously
122 CRR Alternate Exit Update
123 LGPI Update
13 Commission Discussion Items
14 AnnouncementsNotification of additional Commission Meetings
15 Executive Session
151 See Item 71 ndash 900 am ndash Executive Session ndash Advice of Counsel ndash ORS 192660(2)(h) The meeting recessed at 905 am for Executive Session and reconvened at 950 am
16 The meeting adjourned at 1105 am
____________________________________ Wayne Fording Commission Chair
____________________________________ Mae Huston Commissioner
____________________________________ Mike Ahern Commissioner
_____________________________ ____________________________________ Attest Date Signed
35
36
37
38
39
40
41
42
43
44
45
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48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
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Agenda
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53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
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REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
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81
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84
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Agenda
61
62
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39
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REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
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84
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86
Agenda
61
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82
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84
85
86
87
88
89
39
40
41
42
43
44
45
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53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
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REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
41
42
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44
45
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52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
42
43
44
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
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77
78
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84
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86
Agenda
61
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63
64
65
81
82
83
84
85
86
87
88
89
43
44
45
46
47
48
49
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53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
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Agenda
61
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REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
45
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
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83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
46
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
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73
74
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76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
47
48
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
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Agenda
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REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
49
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
50
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
51
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
52
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
53
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
REQUEST FOR PURCHASE OF CAPITAL OUTLAY As Outlined In Amended Court Order O-207-95 I Am Requesting Approval To Purchase 2018 Ford Escape 4x4 (CDD) amp 2018 F150 SuperCab 80 Ft Bed (BampG) EXPLANATION OF EQUIPMENT Carpool vehicle replacements ndash Received bids from TSS Ford and Northside Ford TSS Fordrsquos bid is the lowest (without even using the 5 local preference) for both vehicles BampG will be requesting a power life gate once the vehicle arrives Actual Cost $2319000 + 3055300 = $53723 Budgeted Amount $250000 New or replacement item Replacements Budget Line 507-101-540-4407 _______________________________ Submitted by J Rasmussen Network Administrator (If Computer Equipment) Date 2282018 APPROVED BY BOARD OF COMMISSIONERS Commissioner Commissioner Commissioner Date approved NOTEAll items both new and replacement must be approved prior to purchase if cost is $100000 or greater Items over $250000 MUST be approved by Board of Commissioners
JCHR Form 25 54
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
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78
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80
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Agenda
61
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64
65
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87
88
89
Dealer BidQuote5 Local
PreferenceLandmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 2332260$ NA
LOW BID TSS 2319000$ 2208571$
Dealer BidQuote5 Local
PreferenceNOTE
Landmark Ford No Bid NA
Power Ford No Bid NA
Gresham Ford No Bid NA
Northside Ford 3062250$ NA No Power SeatLOW BID TSS 3055300$ 2909810$ Inc Power Seat
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
56
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
57
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
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73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
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84
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86
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88
89
From Jeff RasmussenTo Jeff BowdenCc Brandie McNameeSubject RE TSampS FordDate Monday January 29 2018 103100 AMAttachments image001png
Great Thanks
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
From Jeff Bowden [mailtojefftsandscom] Sent Monday January 29 2018 913 AMTo Jeff RasmussenSubject RE TSampS Ford Good Morning Jeff I verified the prices of our bids and those are correct I also reviewed your bid sheets and it all looked correct Jeff Bowden TSampS Ford
From Jeff Rasmussen [mailtojeffrasmussencojeffersonorus] Sent Friday January 26 2018 328 PMTo Jeff Bowden ltjefftsandscomgtCc Brandie McNamee ltBrandieMcNameecojeffersonorusgtSubject RE TSampS Ford Jeff Please review the memo to confirm options Also please confirm TSampS bids Escape $23190F150 $30553 Jeff
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
58
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
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74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
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84
85
86
87
88
89
From Jeff Bowden [mailtojefftsandscom] Sent Friday January 26 2018 855 AMTo Jeff RasmussenSubject TSampS Ford Good morning Jeff Rasmussen Ricky just got back to me with the pricing for the escape and the f150 The escape is equipped just like the one that we just ordered for the county and the price is the same at $23190 The Ford F150 is as follows2018 Ford f150 supercab 4x4 80 ford bed 50l cloth seats silver in color
a 101a equipment groupb 85h backup alarmc 76c rear view camerad 53a trailer tow packagee 96w spray in bed linerf 655 extended range 36 gallon fuel tankg 47r all-weather rubber floor matsh 168 color- coordinated carpeti 91p power drivers seat
The price for this vehicle to Jefferson county would be $3055300The county would be responsible for the cost land installation of the lift gate
Jeff BowdenTSampS FordBusiness Manager541-475-7204 ext 110Jefftsandscom
Virus-free wwwavgcom
59
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
Base Vehicle
U9G Base Vehicle Price (U9G) $2695500 $2574300
Packages
200A Equipment Group 200A NC NC
Includes- Engine 15L EcoBoost Includes auto start-stop technology- Transmission 6-Speed Automatic wSelectShift- 351 Axle Ratio- GVWR TBD- Tires P23555R17 AS BSW Low-Rolling-Resistance Includes mini spare- Wheels 17 Sparkle Silver-Painted Aluminum- Heated Unique Cloth Front Bucket Seats Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)- Radio AMFM Stereo wSingle-CDMP3 Player Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscriptionNote SiriusXM audio and data services each require a subscription sold separately or as a package by SiriusXM Radio Inc If you decide to continue service after your trial the subscription plan you choose willautomatically renew thereafter and you will be charged according to your chosen payment method at then-current rates Fees and taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXMCustomer Agreement for complete terms at wwwsiriusxmcom All fees and programming subject to changeSirius XM and all related marks and logos are trademarks of Sirius XM Radio Inc - SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
Powertrain
99D Engine 15L EcoBoost Included Included
Includes auto start-stop technology
446 Transmission 6-SpeedAutomatic wSelectShift
Included Included
STDAX 351 Axle Ratio Included Included
STDGV GVWR TBD Included Included
Wheels amp Tires
STDTR Tires P23555R17 ASBSW
Included Included
Low-Rolling-Resistance Includes mini spare
64N Wheels 17 Sparkle Silver-Painted Aluminum
Included Included
Seats amp Seat Trim
K Heated Unique Cloth FrontBucket Seats
Included Included
Includes 10-way power driver seat (includes power lumbar and power recline) and 4-way manual frontpassenger (foreaft with manual recline)
Other Options
Selected Options
261
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Code Description MSRP Invoice
PAINT Monotone Paint Application STD STD
106WB 106 Wheelbase STD STD
STDRD Radio AMFM StereowSingle-CDMP3 Player
Included Included
SiriusXM service is not available in Alaska and Hawaii
Includes 6 speakers speed compensated volume and SiriusXM radio with a 6 month prepaid subscription NoteSiriusXM audio and data services each require a subscription sold separately or as a package by Sirius XMRadio Inc If you decide to continue service after your trial the subscription plan you choose will automaticallyrenew thereafter and you will be charged according to your chosen payment method at then-current rates Feesand taxes apply To cancel you must call SiriusXM at 1-866-635-2349 See SiriusXM Customer Agreement forcomplete terms at wwwsiriusxmcom All fees and programming subject to change Sirius XM and all relatedmarks and logos are trademarks of Sirius XM Radio IncIncludes- SYNC Communications amp Entertainment System Includes enhanced voice recognition communication 911 Assist 42 LCD screen in center stack AppLinkand 1 smart charging multimedia USB port
50C Front amp Rear Floor Liners $12500 $11900
50Q Cargo Mat $9000 $8600
Fleet Options
60S Reverse Sensing System $24500 $23200
REQUIRES valid FIN code
Emissions
425 50-State EmissionsSystem
STD STD
Interior Colors
KB_01 Charcoal Black NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $2741500 $2618000
FDAF Assessment $000 $000
Fuel Charge $000 $3358
Destination Charge $99500 $99500
TOTAL $2841000 $2720858
Selected Options (contd)
362
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
2018 Escape Sport Utility4dr 4x4 SE(U9G)
Price Level 815
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $2695500Options amp Colors $46000Upfitting $000Destination Charge $99500
Subtotal $2841000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Govt Disc Government discount -$552818Delivery Delivery per contract $225 per mile after 60 $12375
Subtotal $2300557
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $11503
Subtotal $2312060
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $2332260
Customer Signature Acceptance Date
463
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon 972182995Office 503-282-7773
4x4 SuperCab Styleside 8 box 163 WBQuote ID JfCo18X1E
164
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes- Engine 50L V8 Includes auto start-stop technology and flex-fuel capability- Transmission Electronic 10-Speed Automatic Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport- 331 Axle Ratio- GVWR 7000 lbs Payload Package- Tires P26570R17 OWL AT- Wheels 17 Silver Steel- Cloth 402040 Front Seat Includes 2-way manual driverpassenger adjustment and armrest- XL Power Equipment Group - Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding - Illuminated Entry - MyKey - Perimeter Alarm - Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock) - Power Tailgate Lock - Power Front amp Rear Windows- Radio AMFM StereoSingle-CD Player Includes 6 speakers- 42 Productivity Screen in Instrument Cluster Includes compass- SYNC Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port- Cruise Control
Powertrain
995 Engine 50L V8 Included Included
Includes auto start-stop technology and flex-fuel capability
44G Transmission Electronic10-Speed Automatic
Included Included
Includes selectable drive modes normaltow-haulsnow-wetEcoSelectsport
X27 331 Axle Ratio Included Included
STDGV GVWR 7000 lbs PayloadPackage
Included Included
Wheels amp Tires
STDTR Tires P26570R17 OWLAT
Included Included
64C Wheels 17 Silver Steel Included Included
Seats amp Seat Trim
Selected Options
265
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Includes 2-way manual driverpassenger adjustment and armrest
Other Options
163WB 163 Wheelbase STD STD
58B_ Radio AMFMStereoSingle-CD Player
Included Included
Includes 6 speakers
53B Class IV Trailer HitchReceiver
Included Included
Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T)Integrated Brake Controller (67T) is a standalone option and must be ordered separately
Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) or upto 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness
53A_ Trailer Tow Packagew101A
$99500 $91600
Ordering the Trailer Tow Package does not include Trailer Tow Mirrors Trailer TowMirrors are a standalone option and must be ordered separately (Option Code 54M or54Y59S) Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T) Integrated Brake Controller (67T) is a standalone option and must be orderedseparately
Towing capability up to 11100 lbsIncludes- Pro Trailer Backup Assist- Higher-Power Cooling Fans- Class IV Trailer Hitch Receiver Includes towing capability up to 5000 lbs on 33L V6 PFDI engine (99B) and 27L EcoBoost engine (99P) orup to 7000 lbs on 35L EcoBoost engine (99G) and 50L V8 engine (995) smart trailer tow connector and 4-pin7-pin wiring harness- Upgraded Front Stabilizer Bar
PAINT Monotone Paint Application STD STD
47R_ All-Weather Rubber FloorMats
$13500 $12400
168_ Color-Coordinated CarpetwCarpeted Floor Mats
$14500 $13300
655_ Extended Range 36 GallonFuel Tank
$44500 $40900
96W Spray-In Bedliner (Pre-Installed)
$49500 $45600
Custom Accessory
Fleet Options
85A XL Power EquipmentGroup
Included Included
Selected Options (contd)
366
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Code Description MSRP InvoiceIncludes- Power Glass Sideview Mirrors wBlack Skull Caps Includes manual-folding- Illuminated Entry- MyKey- Perimeter Alarm- Power Door Locks Includes flip key and integrated key transmitter keyless-entry (includes Autolock)- Power Tailgate Lock- Power Front amp Rear Windows
52P SYNC Included Included
Includes enhanced voice recognition communication and entertainment system 911 assist 42 LCD display incenter stack Applink and 1 smart charging USB port
85H BackUp Alarm System $12500 $11500
REQUIRES valid FIN code
50S Cruise Control Included Included
Interior Colors
CG_01 Dark Earth Gray NC NC
Primary Colors
UX_01 Ingot Silver Metallic NC NC
SUBTOTAL $4122500 $3904800
FDAF Assessment $000 $000
Fuel Charge $000 $7705
Destination Charge $139500 $139500
TOTAL $4262000 $4052005
Selected Options (contd)
467
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricingmay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealerrsquos computer system Seesalesperson for the most current information Prepared for Jeff Rasmussen Jefferson County By SHARON TUCKER Date 01292018
Northside Ford Truck Sales Inc6221 N E Columbia Blvd Portland Oregon972182995Office 503-282-7773
Base Vehicle Price $3738000Options amp Colors $384500Upfitting $000Destination Charge $139500
Subtotal $4262000
Pre-Tax Adjustments
Code Description
VCAF As per state contract 5549 $000Delivery Delivery per contract $225 per mile after 60 $000Govt Disc Government discount -$1235084
Subtotal $3026916
Sales Taxes
Code Description
Oregon Tax Oregon Privilege Tax $15134
Subtotal $3042050
Post-Tax Adjustments
Code Description
LTD E-plate License title doc (E-Plates) $20200
Total $3062250
Customer Signature Acceptance Date
568
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
From Jeff RasmussenTo paulgreshamfordcom GovtSaleslandmarkfordcom stuckernorthsidetruckscom Don KasingerBcc Brandie McNameeSubject Jefferson County Vehicle Bid - Deadline February 20 (4pm)Date Monday January 29 2018 110700 AMAttachments image001png
Jefferson County Vehicle Bid January 2018 Escape F150pdf
See Attached
Jefferson County is seeking a bid on the following vehicles 1 2018 Ford Escape SE 4x4 (Silver)
a 50C All-Weather Floor Mats (4)b 50Q Cargo Matc 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment groupb 85h Backup alarmc 76c Rear view camerad 53a Trailer tow packagee 96w Spray in bed linerf 655 Extended range 36 gallon fuel tankg 47r All-weather rubber floor matsh 168 Color- coordinated carpeti 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018 We encourage prospective bidders to offer suggestions to increase value to
69
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
COUNTY ADMINISTRATIVE OFFICER 66 SE ldquoDrdquo St Suite A Madras Oregon 97741 Ph (541) 475-2449 FAX (541) 475-4454 jeffrasmussencojeffersonorus TO Don Kaisinger dpkasingeraolcom 5548 Sharon Tucker stuckernorthsidetruckscom 5549 Lisa OrsquoKeefe GovtSaleslandmarkfordcom 5550 Paul Blankenship paulgreshamfordcom 5551 DATE January 30 2018 SUBJECT Bid for two vehicles 2018 Ford Escape amp 2018 Ford F150 ========================================================================== Jefferson County is seeking a bid on the following vehicles
1 2018 Ford Escape SE 4x4 (Silver) a 50C All-Weather Floor Mats (4) b 50Q Cargo Mat c 60S Reverse Sensing System
2 2018 Ford Supercab 4x4 80 Foot bed 50l cloth seats (Silver)
a 101a Equipment group b 85h Backup alarm c 76c Rear view camera d 53a Trailer tow package e 96w Spray in bed liner f 655 Extended range 36 gallon fuel tank g 47r All-weather rubber floor mats h 168 Color- coordinated carpet i 91p Power driverrsquos seat
Jefferson County has a local preference of 5 We have received a quote from TSS Ford and the above options are included in their bid TSS Ford will not be able to adjust their quote
Price quotes should include all costs associated with delivery of the vehicle to 66 SE ldquoDrdquo Street Madras OR 97741 Quotes must be delivered by email to jeffrasmussencojeffersonorus by 400pm February 20 2018 The Board of County Commissioners intends to make a purchase order on February 28 2018
Est 1914
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
We encourage prospective bidders to offer suggestions to increase value to Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County
Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
COUNTY ADMINISTRATIVE OFFICER
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
Agenda
61
62
63
64
65
81
82
83
84
85
86
87
88
89
Jefferson County by suggesting a different mix of option packages However the bids received should conform to the attachments and if the County believes a suggestion offered by a prospective bidder will be pursued an alternative will be issued by Jefferson County Questions should be directed to Jeff Rasmussen County Administrative Officer by email or 5414752449
Jeff RasmussenCounty Administrative Officerp 5414752449c 5414600889a 66 SE D Street Suite E Madras OR 97741w wwwcojeffersonorus e jeffrasmussencojeffersonorus
