agenda - localgovernmentcouncil.org · gary christie. 7. office space..... gary christie. 8. report...

Local Government Council 828 Main Street, 12th Floor Lynchburg, Virginia 24504

Large Conference Room

July 19, 2018 5:00 p.m.

Agenda

1. Welcome | Moment of Silence | Welcome New Member ............................ Kenneth Campbell, Chair 2. Approval of April 26, 2018 Meeting Minutes .............................................. Kenneth Campbell, Chair

3. Financial Report .......................................................................................................... Rosalie Majerus

4. Updates from Members

5. DEQ Phase III WIP Grant .........................................................................................Kelly Hitchcock

6. Charter/Name Change .................................................................................................... Gary Christie

7. Office Space ...................................................................................................................... Gary Christie

8. Report on meeting with Roanoke ................................................................................... Gary Christie

9. Schedule for SERDI Assessment ................................................................................... Gary Christie 10. Items from Staff and Council

11. Upcoming Meeting

12. Next Regular Meeting: September 20, 5 p.m., Local Government Council Offices

Virginia’s Region 2000 July 19, 2018 5:00 p.m.

Executive Summary

1. Welcome | Moment of Silence | Welcome New Member Beverly Dalton, Vice Mayor, Altavista .................................................................................................................................. Kenneth Campbell, Chair 2. Approval of April 26, 2018 Meeting Minutes ................................................... Kenneth Campbell, Chair

(Attachment)

3. Financial Report ................................................................................................................. Rosalie Majerus (Attachment)

4. Updates from Members i. Senator Mark Peake – General Assembly ii. Dean Rodgers on General Assembly support of Environmental Remediation at the Central Virginia

Training Center iii. Altavista Vice Mayor Beverly Dalton - GO Virginia

5. DEQ Phase III WIP Grant ............................................................................................... Kelly Hitchcock

(Attachments)

6. Charter/Name Change .......................................................................................................... Gary Christie (Attachment)

i. Local Government Council ii. Workforce Development Board

iii. Radio Communications Board

Charter and Bylaws Changes

Carl Boggess of Bedford County and Frank Rogers of Campbell County joined ED Gary Christie on a conference call and have the following recommendations for the Local Government Council related to changing the LGC’s Charter and the Bylaws:

A. Charter:

1. The Name of the Organization be changed to Central Virginia Planning District Commission throughout the document

B. ByLaws:

1. Make the Executive Director the Secretary (Article V, section 1)(Article IX, Section 2)

2. The Executive Committee should consist of the current Chair and the appointed officials from the jurisdictions (managers/administrators) (Article VII, section 1)

3. The Chair could succeed him/herself if he/she didn’t complete a 12 month term previously (Article V, Section 3)

4. Clarify that Cities and Counties pay a per capita assessment while Towns pay a fee to be determined annually (Article VI, Section 3)

5. Include that the Commission may receive donations from individuals (Article VI, Section 4)

C. Name Change for the Region 2000 Radio Communication Board

The Radio Board also has asked that their name return to the original Central Virginia Radio Communication Board.

LGC Attorney Ted Craddock recommends that an agreement go back to the four member localities for their approval.

D. Name Change for the Region 2000 Workforce Board

The Workforce Board also asks that their name be changed to the Central Virginia Workforce Development Board. This too will have to go back to the City and Counties for approval with the attached agreement.

Recommended Action

1. Agree to circulate to local governments the attached LGC charter change for a 30 day comment period. If no comments are received within the 30 day comment period, ask our member jurisdictions to approve the charter change.

2. Circulate By-law recommendations to members and bring back proposed By-law Changes at the

October meeting for consideration.

3. Endorse a name change for the Radio Board and Workforce Development Board and circulate to appropriate jurisdictions

Additional Information

A. Estimated cost for LGC to CVPDC name change conversion

Here’s our estimates of the various costs we expect to encounter related to the name change. We’re not suggesting a budget change at this point, but we’ll keep the Commission informed if we believe that we would be unable to make up the spending from other line items.

Budget for Name Change Transition Business Cards 600 ID Badges 150 Signage 1000 Social Media 750 Website 2700 Banners 500 Domain Name 50 Changing E-mail Addresses 500

Technical assistance to create a branding portfolio 2700

Contingency 2500 $11,450

The CVPDC will be using the “centralva.gov” as our web address and e-mail suffix. Other organizations within the CVPDC family will have different website and e-mail address suffixes.

7. Office Space ............................................................................................................................ Gary Christie Currently we use 6,063 sq. ft. at the Bank of the James, 12th floor @ $14.47/sq. ft. includes utilities and parking. Entire floor is 7,800 sq. ft. The landlord has offered $11.00 per square foot with a 3% annual escalator. Including parking, which would not automatically escalate, the cost is $11.87 per square foot. If approved, we expect a reduction in our rent costs of $14,857 in the first year ($11,964 for LGC, $2,893 WDB).

We believe that we shouldn’t take any space less than 5,000 sq. ft. Recommended Action

Staff recommends a 5 year lease with the current space at the Bank of the James beginning at $11.00 per square foot for 6,063 sq. ft. with a 3% escalator clause.

Other Options for Existing Office space rentals

6/1/18

1678 Lawyers Road 3,312 sq. ft. $8 Needs renovation, tight fit, utilities extra

Alliance Building 3,254 sq. ft. $14 Needs renovation, tight fit for offices.

BB&T Timberlake Road 3,737 sq. ft. $15

1104 Commerce St 6,000 sq. ft. $16 Parking would be additional

1608 Graves Mill Road 3,850 sq. ft. $16-18 New construction

210 Archway Court 3,024 sq. ft. $16.50

BB&T Langhorne Road 8,625 sq. ft. $17

800 Main ST 5,500 sq. ft. $20 Genworth Building

8. Report on Meeting with Roanoke ......................................................................................... Gary Christie

9. Schedule for SERDI Assessment .......................................................................................... Gary Christie

Summary:

We have an electronic survey coming out soon to government and stakeholders who have worked with the Local Government Council in the past.

We’ve re-worked our SERDI interview process to include any LGC member who has time to talk with the SERDI folks.

Below are proposed dates/times for you to meet with the SERDI folks:

PROPOSED SERDI INTREVIEW SCHEDULE, Version 6-18-18

Individual Interviews

Monday, August 27

In Amherst

1. Dean Rodgers, Amherst County Administrator 9-10 a.m. 2. Sara Carter, Amherst Town Manager 10-11 a.m. 3. Amherst Town Mayor Dwayne Tuggle, Vice Chair of LGC 11-12 a.m. 4. LGC Chair Kenneth Campbell, Amherst Board of Supervisors 12-1 p.m.

In Appomattox

5. Susan Adams, Appomattox County Administrator 2:30-3:30 p.m. 6. Gary Shanaberger, Appomattox Town Manager 3:30-4:30 p.m. 7. Mayor Paul Harvey, Town of Appomattox 5:30-6:30 p.m.

Tuesday, August 28

In Bedford

8. Carl Boggess, Bedford County Administrator 9-10 a.m. 9. Bart Warner, Bedford Town Manager 10-11 a.m. 10. Bruce Johnansen, Bedford Town Council Member & LGC rep. 11-12 a.m.

In Lynchburg

11. Megan Lucas, Business Alliance CEO & LG Council member 2-3 p.m. 12. Bryan Moody, Appomattox County 3-4 p.m. 13. Senator Mark Peake, LGC member 4-5 p.m.

Wednesday, August 29

In Rustburg

14. Frank Rogers, Campbell County Administrator 9-10 a.m. 15. Russell Thurston, Brookneal Town Manager 10-11 a.m. 16. Mayor Phyllis Campbell, Brookneal Mayor 11-12 a.m.

In Altavista

17. Waverly Coggsdale, Altavista Town Manager 1:30-2:30 p.m. 18. Beverly Dalton, Altavista Town Council member, LGC member 2:30-3:30 p.m. 19. Charlie Watts, Campbell County BOS & LGC member

Thursday, August 30

In Lynchburg

20. Turner Perrow, MPO Chair 9-10 a.m. 21. Bonnie Svrcek, Lynchburg Town Manager 10-11 a.m. 22. John Sharp, BOS and LGC member from Bedford County 11-12 a.m. 23. John Capps, Central Virginia Community College 1:30-2:30 p.m. 24. Kenny Craig, Liberty University Government Liaison, also on MPO 2:30-3:00 p.m.

Focus Groups

Tuesday, September 18 – Noon, Lunch Included

Non Profits – Invited

1. Bill Coleman, Lynchburg Community Action Group 2. Bill Bodine, CEO, Lynchburg Community Foundation 3. Sam Gerstemeier, Government Liaison, Centra Health (hospital) 4. Dr. Kerry Gateley, CEO, Lynchburg Regional Health Department 5. Nat Marshall, BWXT and Workforce Board Chair 6. Dawn Fagan, Lynchburg Housing Redevelopment 7. Deborah Silverman, Central Virginia Alliance for Community Living 8. Damien Cabieze, Horizon Behavioral Health 9. Bill Varner, United Way of Central Virginia

Tuesday, September 18 – 4:00 p.m.., Local Government Council Offices

City Mayor and County Board Chairs - Invited

1. Amherst County BOS Chair Claudia Tucker 2. Bedford County BOS Chair Bill Thomasson 3. Sam Carter, Chair, Appomattox County Board of Supervisors 4. Eddie Gunter, Campbell Chair, Board of Supervisors 5. Treney Tweedy, Mayor of Lynchburg 6. Mike Mattox, Mayor, Altavista 7. Bob Wandrei, Mayor, Bedford Wednesday, September 19 - 9:30 a.m. Region 2000 Offices

Chambers of Commerce and Downtown Organizations - Invited

1. _______________, Bedford Chamber 2. Heather Reynolds, Altavista Chamber 3. Stephanie Prokity, Alliance Chair 4. John Redding, President, Appomattox Chamber 5. Vanessa Angus, Director, Amherst Chamber 6. Laura Sheppard, President Brookneal Chamber 7. Vicki Gardner, Executive Director, Smith Mountain Lake Chamber 8. Ashley Kershner, Downtown Lynchburg

9. Christine Kennedy, Alliance COO Wednesday, September 19 – Noon – Lunch Included

Community Planners and Recreation Departments - Invited

1. Jeremy Bryant, Amherst County Planner 2. Sara Lu Christian, Amherst County Recreation 3. Paul Harvey, Campbell County Planner 4. Tom Martin, Lynchburg Planner 5. Jenny Jones, Lynchburg Recreation 6. Johnny Roarke, Appomattox County Planner 7. Anne Dixon, Appomattox County Recreation 8. Kent White, Lynchburg Planner 9. Greg Zody, Bedford County 10. __________, Campbell County Recreation 11. __________, Bedford Recreation

Wednesday, September 19 - 3:30 p.m. (Alternate date is Thursday the 20th as part of their regularly scheduled meeting

Economic Developers - Invited

1. Marjette Upshur, Lynchburg 2. Mike Davidson, Campbell 3. Traci Blido, Bedford 4. Victoria Hansen, Amherst

10. Items from Staff and Council

11. Upcoming Meeting i. August Interviews with SERDI ii. September 20 meeting with SERDI, 4-6 p.m. at 20th Floor of the Bank of

12. Next Regular Meeting: September 20, 4 p.m., 20th floor, Bank of the James

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Virginia’s Region 2000

Local Government Council 828 Main Street, 12th Floor

Lynchburg, VA 24504

April 26, 2018 5:00 pm

DRAFT – Minutes

Members Present: Susan Adams, Appomattox County Administrator Kenneth Campbell, Amherst County Board of Supervisors Sara Carter, Amherst Town Manager Waverly Coggsdale, Altavista Town Manager

Mayor Joan Foster, Lynchburg City Council, Chair of Council Bruce Johannessen, Town of Bedford Megan Lucas, Lynchburg Regional Economic Alliance Bryan Moody, Appomattox County Board of Supervisors Dean Rodgers, Amherst County Administrator Frank Rogers, Campbell County Administrator Gary Shanaberger, Appomattox Town Manager John Sharp, Bedford County Board of Supervisors Bonnie Svrcek, Lynchburg City Manager Russell Thurston, Brookneal Town Manager Mayor Dwayne Tuggle, Town of Amherst Charlie A. Watts, II, Campbell County Board of Supervisors Reid Wodika, Bedford County Assistant County Administrator on behalf of Carl Boggess `

Members Absent: Mayor Phyllis Campbell, Town of Brookneal Del. Ben Cline, Virginia House of Delegates

Mayor Mike Mattox, Town of Altavista Sen. Mark Peake, Virginia Senate

Others Present: Ben Bowman, Region 2000 Workforce Development Board

Margaret Carmel, News and Advance Gary Christie, Local Government Council, Executive Director Kelly Hitchcock, Local Government Council Rosalie Majerus, Local Government Council, Deputy Director of Finance

W. Scott Smith, Local Government Council

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1. Welcome and Moment of Silence

Mayor Foster, Chair, welcomed everyone and opened the meeting at 5:00 p.m. with a moment of silence.

2. Presentation of Resolutions of Appreciation to Mayor Joan Foster and Mayor Mike Mattox

Gary pointed out two members will no longer be serving on the LGC and requested confirmation for a presentation of appreciation to Mayor Joan Foster and Mayor Mike Mattox for service to the LGC and the region. MOTION: Bonnie Svrcek, motioned, seconded by Frank Rogers, and with unanimous support, Gary presented the Resolutions of Support to outgoing Board Members Foster and Mattox.

3. Approval of March 15 Meeting Minutes

MOTION: Upon a motion by Sara Carter, and seconded by Frank Rogers, the minutes of the March 15, 2018 were approved as presented.

4. Financial Report

Rosalie Majerus presented the budget and specifically discussed Attachment 4 within the financial report. Majerus noted the operating expenses are tracking slightly less than budget but will end the year at or above the budget. Majerus also drew the Board’s attention to page 3 that reflects a revenue increase from two new projects, Amherst Construction Ready and Brookneal Comp Plan that provided additional revenue. Rosalie asked for any questions. Frank Rogers asked a question regarding the fund balance that was used towards the Training Center and General Assembly. Dean Rodgers noted the lobbyist was effective and the Senate has proposed $570,000 towards completing the original environmental assessment and the House has proposed $820,000. Dean noted the Conferees agreed on the $820,000 before the session breakdown. Amherst is hopeful the amount will be finalized when session reconvenes in May. Gary questioned if the current budget includes removing the money from the fund balance to pay the lobbyist or if it is absorbed. Rosalie explained that some will be taken from the fund balance but no more than the $30,000 indicated. Gary noted the LGC is in communication with the DEQ for a $50,000 project to be completed in December 2018. This project will be an extra source of revenue and is assumed to be executed in house; more details at a future meeting.

5. Approval of 2018-2019 Local Government Work Plans

Gary provided an overview of the proposed work program to guide LGC and staff activities. Gary noted Dean had communicated interest in two potential projects. Rodgers highlighted two initiatives, acknowledging he is uncertain if the lead agency should be the LGC or the

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Alliance. The first is an economic development planning effort for the Training Center, which seems to be an Alliance activity but the LGC has interest, on what we can or should be doing to make use of the site. The problem is the water system and the County is looking at a potential new waterline to the site. This would be a second City connection, and thus public water will be available. The second is Go Virginia. Do we leave this to the Alliance or is this an opportunity for the LGC? Dean noted the area is ripe for river development. This is a real interest to the County and wants to get these ideas out to both LGC and Alliance policy boards. Dean Rodgers would like to see these items included in the Work Program. Discussion followed on how specific the LGC Work Program needs to get relative to incorporation of projects such as CVCC. What elements are unique to a locality and which are regional and incorporated elements within the planning district. Frank Rogers noted he would prefer a more general wording that reflected potential for assistance or advocacy to any locality that faced an economic need. If the Work Program can be broad he can support the projects. If, however, more specificity is required, Rogers would like to explore further. Frank Rogers asked a question on the Resiliency aspect in the Work Plan. Hitchcock noted the intent is to build on the CEDS and coordinate a future planning commission training on regional resiliency factors. Rodgers noted that he assumed this activity would be to advocate for the CVCC as a component of our regional economic resiliency and to advocate for a broader brush in language that provides an avenue to assist a locality or issue with approval by the LGC. Sara Carter noted she agreed with more general support language in the LGC Work Plan. MOTION: Frank Rogers motioned that the LGC Work Program be approved as presented with the modification to alter the Resiliency task to better inform the LGC role as an advocate for all members in the face of significant economic impacts. Sara Carter seconded the motion. Motion carried unanimously.

6. Discussion of Retaining or Retiring the “Region 2000” Brand Christie presented the question whether the brand Region 2000, which has been around for about ten to twelve years for the Planning District, should be retired. It was noted that the organization was originally the Central Virginia Planning District Commission. Scott Smith pointed out what various names the organization has had over time. Christie asked for interest or thoughts on the organization name. Sharp noted that Central Virginia as a name used to be an issue with Richmond but RVA branding removes that conflict and noted he feels most folks see the area as the central Virginia area. Dean Rodgers noted regardless of the name, he likes the logo and with a cardinal logo allows area to lay claim to Central Virginia. Lucas noted that the Charlottesville Economic Development Group uses Central Virginia as part of their name but does not know if that matters. Dean Rodgers noted it was more important to use a name that appeals to this region. Christie pointed out that a name change will require a charter change. Frank Rogers asked if there are there other elements that need to be considered during the same exercise. Christie confirmed there are and will form a subcommittee to address charter matters and bring back to the LGC for final approval. Christie noted Carl Boggess has agreed to serve and would like at least one other member. Frank Rogers agreed to serve on the LGC Charter subcommittee to consider all issues except the name, noting the name is an LGC decision.

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MOTION: Bonnie Svrcek motioned that the organization be called the Central Virginia Planning District Commission. Russell Thurston seconded the motion and with an all aye vote, the motion carried.

7. SERDI Process

Gary Christie laid out the agency self-assessment in terms of how well we are doing and where the organization needs to go in the future. The process will result in a report and include communication that can impact future Work Plans. Christie presented the timeline and organization of the interviews proposed.

8. Meeting with Roanoke Valley Alleghany Regional Commission – June 7 Shannon Valentine will be the guest speaker and then participants will move into roundtable topic discussions that have interest to both regions. The meeting will take place in Vinton. Christie asked about availability and interest for the late afternoon meeting. It was agreed that the date and time should be pursued.

9. Update on Office Space

Gary provided an update on the future office space decisions including that there were no new locations to consider at this time. He did have further communication about the current office where we currently pay $13.45/ft. and had been offered $12/ft. with the 2% accelerator providing about an $8,000 per year reduction. Gary suggested that an $11/ft. offer, at about $15,000 per year savings, would most likely be accepted. Gary asked the direction the Board would like him to take, continue looking at other options or move towards this space at the $11 with a minimum three-year lease. Dean Rodgers asked for a reminder on the numbers associated with the LRBA building. Christie noted that the LRBA, according to Wiley Wilson, the $280,000 up front investment, would save about $35,000 per year. It was confirmed this was about $850,000, thus approximately 25% of the reserve would be needed. Discussion continued on the LRBA option. Lucas noted that there was an offer, but no contract had been signed. She also noted that some of the space, about 400/ft2 had been rented and thus, the original footprint is not available. Frank suggested that in his vision the LRBA space might be better filled with an organization with direct economic development or workforce mission. Dean questioned Ben Bowman on whether he envisioned the LRBA serving as the Workforce Center. After short discussion it was agreed it is too early in the Workforce Center deliberations to make any call on the LRBA building. Dean Rodgers noted that $30,000 was a considerable amount of money that could be spent to generate more local benefit. Frank Rogers indicated that he needed to see all of the options in print and suggested that an offer of $10/ft. for the current space be put forward and that one other comparison be found and brought back to the Board.

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10. Election of Officers for 2018-2019

Mayor Foster noted that LGC offers are nominated by rotation. LGC officers, according to rotation are: Chair, Kenneth Campbell, Amherst County; Vice-Chair, Dwayne Tuggle, Town of Amherst; Treasurer Dean Rodgers, Amherst County; and Secretary, Gary Christie. MOTION: Frank motioned, seconded by Bonnie Svrcek, approval of the FY2018-2019 LGC officers. With an all aye vote, the motion carried.

11. Other Business from Council Members or Staff Mayor Foster noted this is a time to discuss any new business. October LGC Meeting Gary Christie pointed it is the intention to have a speaker at the October meeting and asked Scott Smith to provide more detail. Scott noted that unlocking and connecting to the region’s rivers is a CEDS goal and presented a potential topic and speaker for Council consideration. Smith noted the former Chamber of Commerce Director from Columbus, GA has been suggested as a good speaker to share the conversion of a dammed river into a whitewater center. Smith pointed out no contact has yet been made so not certain of availability but did want to share the potential river topic and confirm interest. Dean Rodgers noted he had been in communication with the engineering firm on the Columbus river project and Megan Lucas indicated she had heard the speaker and agreed that he could provide valuable insight on the public and private partnerships that were essential to that project. After short discussion it was agreed to pursue the speaker or other river-themed topic/speaker. Tornado Reflection The Council then began a discussion about the recent tornado. The following highlights some noted discussion points. • Blessing there were no major injuries or loss of life. • Svrcek noted that while the tornado had a more contained impact zone than the derecho

there was more property and financial damage from the tornado; noting 120 versus in excess of 300, with approximately 20 total loss, with the tornado.

• It was noted that NOAA indicated a path of approximately 25 miles, one of the longer path storms in VA.

• Dean noted that reporting to date showed 128 structures damaged, 22 of which are total losses, 8 known families that are considered homeless. Dean noted it appeared most had insurance but knows of 10 uninsured and still had 55 to count.

• Dean reflected on two key issues or lessons learned from the experience: - The difficulty of keeping track of the victims, where are they now, and the fear

and lack of assurance that important information is getting to the right people; - Managing volunteers and balancing between wanting to provide an avenue to get

well-meaning groups/people to provide a valuable service and having so many volunteers that managing people becomes more work than the service they are providing.

• Sara Carter noted that during the Appomattox experience she would receive many requests to help and emphasized the importance of letting individuals/groups know to send money. She stressed letting groups/individuals hold bake sales or any number of

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ways to help by raising money that can then be dispersed in the most impactful and direct way.

• John Sharp commented on the importance and value of the Emergency Alert System/technology in the role it likely played in injury prevention.

• Bryan Moody agreed with Dean on the challenge of really knowing the status of all of the potential victims and pointed out some eight months after the tornado through a happenstance encounter, learning of a family living at a church in Danville.

• Frank Rogers noted that Campbell’s impact was businesses. Megan Lucas pointed out that the Alliance opened up its doors to impacted businesses and that at least seven businesses has taken advantage of the service. Lucas encouraged anyone that knows of any business needs to send them to the Alliance.

• Ben Bowman questioned if it wouldn’t be valuable to develop an emergency awareness informational tool that could be dispensed to churches and groups so they would know what was needed most, and how best to help. Dean agreed this could be a valuable tool. Susan Adams suggested that the VA Association of Faith-based Organizations is an existing organization that has contacts and would be a logical place to start to assist in developing and dispensing that type of tool.

Area Marketing Megan Lucas noted that Ron Starner, a publisher at Site Selection Magazine and Liberty alum, was in Lynchburg for a few days to speak with Economic Development directors, boards, and local industry representatives to develop a series of articles that will highlight the region, and the types of unique and thriving area businesses. Lucas noted the value in this type of marketing approach and serving more than standard advertisements in reaching broader markets.

12. Meeting Adjourned There being no further business the meeting was adjourned.

VIRGINIA'S REGION 2000 LOCAL GOVERNMENT COUNCILBudget to Actual for FY18 and Budget for FY19

DRAFT as of June 2018

Actual as of

6/30/17

FY18 Budget

Adjusted

Draft Actual as of

6/30/18

Diff BetweenBudget &

Actual% of Budget

Used

FY 19 Approved

BudgetOPERATIONS FUND (EXPENDITURES)

SALARY

ADMINISTRATION 197,084 200,150 159,965 40,185 79.92% 166,603FINANCE 133,479 136,149 136,149 0 100.00% 138,872OPERATIONS 147,547 168,604 218,936 (50,332) 129.85% 223,588WIA 0 0 0 0

478,110 504,903 515,050 (10,147) 102.01% 529,063PART TIME HELP 14,509 10,000 216 9,784 2.16% 10,000

Total Salaries & Wages 492,619 514,903 515,266 (363) 100.07% 539,0630

EMPLOYER COST FICA 36,129 39,390 38,167 1,223 96.90% 41,238EMPLOYER COST V R S 31,039 32,768 29,613 3,155 90.37% 24,919EMPLOYER COST HEALTH INS 71,300 78,301 72,184 6,117 92.19% 81,871EMPLOYER COST LIFE INS 6,265 6,614 6,987 (373) 105.64% 6,931WORKERS COMP 327 700 411 289 58.71% 714

Total Fringe Benefits 145,060 157,773 147,362 10,411 93.40% 155,673

OFFICE EXPENSESAUDITING SERVICES 5,050 5,250 5,050 200 96.19% 5,500LEGISLATIVE ADVOCACY 0 0PAYROLL ACCOUNTING SERVICES 7,906 8,500 5,904 2,596 69.46% 6,670LEGAL SERVICES 1,560 3,000 1,260 1,740 42.00% 3,000LIABILITY INSURANCE 1,427 1,450 910 540 62.76% 1,000CONTRACTUAL SERVICES 15,774 17,000 19,733 (2,733) 116.08% 24,500ADVERTISING 1,016 1,000 1,000 0.00% 1,000POSTAGE 809 1,000 181 819 18.10% 1,000TELEPHONE 6,400 5,000 5,153 (153) 103.06% 6,400INTERNET SERVICES 706 700 541 159 77.29% 700OFFICE SUPPLIES 5,045 6,000 2,984 3,016 49.73% 6,000PRINTING & BINDING 99 1,500 1,500 0.00% 1,500TRAVEL 3,761 7,500 4,199 3,301 55.99% 7,500SPECIAL MEETINGS 6,888 7,000 7,675 (675) 109.64% 7,000EDUCATION & TRAINING 3,979 6,000 1,861 4,139 31.02% 6,000DUES, SUBSCRIPTIONS 8,745 10,800 7,767 3,033 71.92% 10,800PUBLICATIONS 459 700 242 458 34.57% 700MISCELLANEOUS EXPENSES 591 1,000 1,006 (6) 100.60% 1,000FURNITURE & FIXTURES 555 1,000 1,368 (368) 136.80% 1,000RENTAL OFFICE EQUIPMENT 3,311 4,000 2,657 1,343 66.43% 4,000OFFICE RENT 62,454 67,493 67,660 (167) 100.25% 69,337PARKING 3,865 4,200 3,510 690 83.57% 4,200COMPUTER EQUIP/SOFTWARE 12,014 10,000 5,050 4,950 50.50% 10,000

Total Office Expenses 152,414 170,093 144,711 25,382 85.08% 178,807

Total Operations Expenses 790,093 842,769 807,339 35,430 95.80% 873,543

Page 1

Item No. 3



Actual as of

6/30/17

FY18 Budget

Adjusted

Draft Actual as of

6/30/18


Actual% of Budget

Used

FY 19 Approved

Budget

Total Operations Expenses (from Page 1) 790,093 842,769 807,339 35,430 95.80% 873,543

Direct Project Expenses

Amherst CDBG - Old Town Madison Heights 99 0 1,020 (1,020) #DIV/0! 1,000Amherst Construction Ready 750Amherst Sedimentation Basin 500Amherst Training Center 20,000 30,000 15,100 14,900Appomattox County Comp Plan 0 0 0Appomattox CDBG - Meadowlark 9,541 5,000 1,778 3,222 35.56% 5,000Appomattox CDBG - Planning 397 0 0Appomattox Town Planning 23 0Appomattox Trail Project 0 500 500 0.00%Appomattox Recovery Planning Grant 15,686 3,000 2,061 939 68.70% 3,000Brookneal Comp Plan 0 755 406 349 53.77%Brookneal Streetscape 43 0 0Campbell County Route 29 Corridor Planning (VTRC)82,951 0 0DHCD 713 2,500 776 1,724 31.04% 2,500DRPT / FTA 4,162 25,861 3,338 22,523 12.91% 11,000EDA CEDS - LGC 68,438 9,000 5,982 3,018 66.47%Hazard Mitigation 103,213 47 103,166 0.05% 62,400Pamplin CDBG 255 0 0Pamplin VDH Water 1,593 0 399 (399) 500Regional Radio Board 516 1,000 356 644 35.60% 1,000RideSolutions 28,652 22,414 12,282 10,132 54.80% 22,414TMDL Redevelopment 3,000 0 0Town of Amherst Main Street Waterline 247 0 0VDOT - PL 13,435 15,400 16,400 (1,000) 106.49% 15,400VDOT - Rural 7,258 2,500 2,839 (339) 113.56% 2,500WIOA Career Center 0 0 0 0WIOA 236,046 418,233 286,546 131,687 68.51% 544,004

Total Direct Project Expenses 493,055 639,376 349,330 290,046 54.64% 671,968

TOTAL OPERATING & DIRECT PROJECT EXPENSES $1,283,148 $1,482,145 $1,156,669 $325,476 78.04% $1,545,511

Pass Thru Expenses

Regional Radio Board 984,128 1,249,988 396,842 853,146 31.75% 1,249,988VDOT - PL 44,952 48,600 48,600 0 100.00% 48,600WIOA 818,722 950,000 994,888 (44,888) 104.73% 950,000

Total Pass Thru Expenses $1,847,802 $2,248,588 $1,440,330 $808,258 64.05% $2,248,588

Total Expenses $3,130,950 $3,730,733 $2,596,999 $1,133,734 69.61% $3,794,099

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Item No. 3



Actual as of

6/30/17

FY18 Budget

Adjusted

Draft Actual as of

6/30/18


Actual% of Budget

Received

FY 19 Approved

BudgetRevenuesOPERATIONS FUND (REVENUE)

Dues 154,429 154,668 154,668 0 100.00% 154,774Miscellaneous Revenue 12,296 12,000 17,236 (5,236) 143.63% 12,000

Total Operations Revenue 166,725 166,668 171,904 (5,236) 103.14% 166,774

Direct Project RevenuesAmherst County - Old Town Madison Heights 15,900 0 (3,700) 3,700 #DIV/0! 17,500Amherst Construction Ready 4,500 1,500Amherst Sedimentation Basin 2,800Appomattox County Comp Plan 0 0 0Appomattox CDBG - Meadow Lark 11,700 22,700 27,300 (4,600) 120.26% 24,000Appomattox Downtown 4,000 0Appomattox CDBG - Planning 4,500 0Appomattox Trail Project 2,500 2,500 0.00%Appomattox Recovery Planning & construction Grant 28,093 20,000 18,100 1,900 90.50% 13,900Campbell County Route 29 Corridor Planning (VTRC)86,510 0 0Brookneal Comp Plan 8,152 8,152 0 100.00%DHCD 75,971 72,471 75,971 (3,500) 104.83% 72,471DRPT / FTA 92,361 126,718 98,382 28,336 77.64% 107,955EDA/CEDS - LGC 40,862 6,273 15,207 (8,934) 242.42%Hazard Mitigation 102,500 102,500 0.00% 85,200Pamplin VDH Water 9,020 5,907 5,907 0.00% 2,500Regional Radio Board 34,598 30,000 27,853 2,147 92.84% 20,000Region 2000 Services Authority 164,330 164,204 153,085 11,119 93.23% 167,488RideSolutions 46,806 44,214 37,687 6,527 85.24% 44,214TMDL Redevelopment 4,000 0 0Town of Amherst Main Street Waterline 4,598 0 0VDOT-PL 111,870 131,918 132,206 (288) 100.22% 131,918VDOT-Rural 58,000 58,000 57,769 231 99.60% 58,000WIOA 293,517 483,234 357,585 125,649 74.00% 625,914

0Total Direct Project Revenues 1,086,636 1,278,791 1,010,097 268,694 78.99% 1,375,360

Interest 3,291 2,000 6,439 (4,439) 321.95% 3,500

TOTAL OPERATIONS & DIRECT PROJECT REVENUES 1,256,652 1,447,459 1,188,440 259,019 82.11% 1,545,634

Surplus/(Use of Fund) Balance (26,496) (34,686) 31,771 (66,457) -91.60% 123

Funding from Fund Balance for EDA CEDS 36,883 6,273 6,273 0.00% 0Funding from Fund Balance for Amherst Training Ctr 20,000 30,000 30,000 0.00%Funding from Fund Balance for Career Center Location 0 0

Funding from Fund Balance 56,883 36,273 0 36,273 0.00% 0 $30,387 $1,587 $31,771 ($30,184) 2001.95% $123

Pass Thru RevenueRegional Radio Board 1,267,254 1,249,988 1,255,808 (5,820) 100.47% 1,249,988VDOT - PL 44,952 48,600 48,600 0 100.00% 48,600WIOA 819,160 950,000 1,012,770 (62,770) 106.61% 950,000

Total Pass Thru Revenues $2,131,366 $2,248,588 $2,317,178 ($68,590) 103.05% $2,248,588

Total Revenue 3,444,901 3,732,320 3,505,618 226,702 93.93% 3,794,222Net Surplus/(Use of Fund) Balance 313,951 1,587 908,619 (907,032) 123

Page 3

Item No. 3

Virginia Chesapeake Bay Phase III Watershed Implementation Plans (WIP) In 2010 the U.S. Environmental Protection Agency (EPA) established Total Maximum Daily Load (TMDL), or load reduction goals, for nitrogen, phosphorus, and sediment as a plan to provide for a clean Chesapeake Bay and the connected streams, creeks, and rivers. The strategy used has been to establish and implement initiatives, known as best management practices (BMP), that reduce loads local, regional, and Virginia waterways. Watershed Implementation Plans (WIPs) are the summary of BMP actions and strategies, or cleanup roadmap, for how Chesapeake states and District of Columbia will achieve the Bay TMDL, clean waters. Bay states are now working on the third WIP phase. The Phase III WIP includes an update on state and federal strategies (BMPs) and identification of new reduction strategies with special focus on local strategies and engagement. The LGC has entered into a $50,000 contract with DEQ to assist in convening local and regional officials, staff, and stakeholders to evaluate the non-agricultural BMP template, or summary of suggested practices, to make correction and alternations based on local knowledge and local needs. A LGC budget amendment will be presented at a later date.

Key Phase III WIP Points • PDC’s will work with locality and organization staff, stakeholders to review, adjust, make

suggestions and indicated implementation gaps, including funding, of the DEQ-provided Non-Agricultural BMP Input Decks, list of potential strategies;

• Local SWCD will be undertaking the same activity with agricultural stakeholders; • Confirmation of participation notice from area localities;

NOTE: Participation confirmation assures participation representation in the PDC-facilitated meetings but does not represent a commitment to implement BMPs, programmatic actions or strategies resulting from Phase III WIP meetings.

• Meetings August – October • Project ends in December 2018

Recommended Action Kelly Hitchcock will manage this project and will be contracting each City and County Administrator and your staff in the next couple of weeks to share the detailed timeline and completion activities. The City and Counties will be asked to provide a letter confirming participation in PDC-facilitated meetings.

Item No. 5

Chesapeake Bay Clean Up Communities throughout the Chesapeake Bay watershed, along with federal and state government, local government, nonprofit organizations, farmers, and private businesses are making significant progress restoring and protecting the health of local waterways and the bay. On Dec. 29, 2010, the U.S. Environmental Protection Agency (EPA) established the Chesapeake Bay Total Maximum Daily Load (TMDL), a historic and comprehensive cleanup plan to guide federal, state and local actions as their communities clean up the Chesapeake Bay and the connected streams, creeks and rivers. Specifically in Virginia the TMDL calls for a 20.5% reduction in nitrogen, 25.2% reduction in phosphorus and 20.8% reduction in sediment delivered to the bay. The objective is to have clean up practices, known as best management practices or BMPs, in place by 2025 to reach the goal of a clean Chesapeake Bay and local waterways that meet water quality standards! Watershed Implementation Plans Watershed Implementation Plans (WIPs) are the roadmap for how Bay states and the District of Columbia, in partnership with federal and local governments, will attain the Chesapeake Bay TMDL. Currently, Bay states are working with local stakeholders to develop the third phase of their WIPs. The Phase III WIPs will include an update of state and federal strategies and the identification of new pollutant reduction strategies with a special focus on sustained local engagement and strategies.

Terms to Know

Total Maximum Daily Load

(TMDL): a calculation that

determines the amount of a

pollutant that can occur in a

waterway, but still meet

water quality standards and

ensure clean water.

Local Area Planning Goals

(LAPGs): pollutant reduction

goals established for local

communities.

Input Deck: a list of BMP

combinations that will

address local area planning

goals.

Watershed Implementation

Plans (WIPs): the holistic

combination of BMP actions

and programmatic strategies

aimed at reducing pollutants

in local waterways to achieve

the TMDL calculation.

5 Major Basins 15 Planning District Commissions 32 SWCDs 96 Localities (Counties and Cities)

Item No. 5

James Davis-Martin Chesapeake Bay Manager, DEQ (804) 698-4298 [email protected] Joan Salvati Local Gov’t Programs Manager, DEQ (804) 698-4230 [email protected]

Darryl Glover Director, Soil and Water Division, DCR (804) 786-7119 [email protected]

Leading the Way

Virginia Planning District Commissions (PDCs) Through active engagement with local stakeholders, PDCs will develop Input Decks for urban and developed land uses that meet the LAPGs in a format that best suits the dynamic communities in their regions. It is critical that local government leaders are involved in developing the Input Decks to ensure the suite of BMPs are realistic, reflect local priorities, will benefit local communities and clearly identify the resources (e.g., funding, technical support) that are needed to get the job done.

Virginia Soil and Water Conservation Districts (SWCDs) Pollutant reductions from agricultural lands are critical to meeting Phase III WIP goals. SWCDs provide critical technical assistance for farmers implementing agricultural BMPs that improve and protect the quality of streams and rivers. SWCDs in the Chesapeake Bay watershed will work with local agricultural communities to determine the BMPs that are needed to achieve water cleanup goals while also meeting the needs of farmers.

CONTACTS TO KNOW

WIP III Resources and Tools http://www.deq.virginia.gov/Programs/Water/ChesapeakeBay/Chesapeake

BayTMDL/ResourcesandTools.aspx

Item No. 5

mailto:[email protected]



http://www.deq.virginia.gov/Programs/Water/ChesapeakeBay/ChesapeakeBayTMDL/ResourcesandTools.aspx

http://www.deq.virginia.gov/Programs/Water/ChesapeakeBay/ChesapeakeBayTMDL/ResourcesandTools.aspx

Virginia Phase III WIP Development Timeline

2010-2025

2025 Practices in place to meet Bay restoration goals set

by TMDL

2010 Chesapeake Bay TMDL established and Phase I WIPs submitted

March 2012 Virginia’s Phase II WIPs submitted

Key dates in Bay TMDL process

Key activities or information that needs to be communicated to local governments or others

Key activities requiring local government engagement

Guidance for Phase III WIP development released

Spring 2018 Virginia finalizes local engagement approach

October 2017 States present local engagement strategy to CBP leadership/LGAC

January – November 2017 Initial local outreach conducted for Phase III WIP development

Spring 2019 Draft Phase III WIPs available for

public review and comment

July 2018 Chesapeake Bay Partnership finalizes Phase III WIP planning targets; final local area planning goals established

December 2017 Partnership finalizes modeling tools and releases draft Phase III WIP Planning Targets

January – July 2018 Commonwealth develops draft local area planning goals

May - July 2018 Commonwealth conducts coordination meetings with PDCs and Soil & Water Conservation Districts (SWCDs)

June 2018 Grants awarded to Planning District Commissions (PDCs) in support of Phase III WIP local engagement

July 2 – November 1 2018 PDCs and Soil & Water Conservation Districts (SWCDs) conduct meetings to evaluate and update local input decks and identify programmatic actions for the Phase III WIP

June 2018 Commonwealth develops fact sheets, draft input decks, templates and other tools for local partners

November 1 – December 14 2018 PDCs convene meetings with local partners and SWCDs to evaluate recommendations and needs

Summer 2019 Final Phase III WIPs posted on states’ websites

Item No. 5

1 Virginia’s Region 2000 LGC Charter March 2010 Central Virginia Planning District Commission Amended July 2018

CENTRAL VIRGINIA PLANNING DISTRICT COMMISSION

CHARTER AGREEMENT Table of Contents:

ARTICLE I - Name, Location, Authority, Purpose

ARTICLE II - Membership

ARTICLE III - Terms of Office and Voting Rights

ARTICLE IV - Officers

ARTICLE V - Planning District Commission-

Consortium Merger

ARTICLE VI - Addition or Withdrawal of Members

ARTICLE VII - Appointment of an Executive Committee and Adoption of Bylaws

ARTICLE VIII - Meetings

ARTICLE IX - Amendments

ARTICLE X - Date of Organization

Cardi


CHARTER AGREEMENT OF THE

CENTRAL VIRGINIA PLANNING DISTRICT COMMISSION This Charter Agreement to organize a regional commission made this first day of August, 2000, and subsequently amended, by and between the undersigned governmental subdivisions as authorized by the Regional Cooperation Act, 15.2-4200, et seq., Code of Virginia (1998), as amended); NOW, THEREFORE, BE IT AGREED THAT: ARTICLE I Name, Location, Authority, Purpose Section 1. The name of this organization shall be the

Virginia’s Region 2000 Partnership - Regional Council, hereinafter called the "Local Government Council." Central Virginia Planning District Commission(amendment approved 2005, amendment approved 2018)

Section 2. The principal office of the LOCAL GOVERNMENT

COUNCIL Commission shall be in Lynchburg, Virginia. The location of the principal office may be changed by the concurrence of three-fourths of the LOCAL GOVERNMENT COUNCIL Commission members present at a regular meeting, provided that the clerk of the governing body of each member governmental subdivision has been notified of the contemplated relocation in writing at least thirty days before such meeting.

Section 3. The LOCAL GOVERNMENT COUNCIL Commission shall

be a public body corporate and politic with all the powers and duties granted to it by the Regional Cooperation Act.


Section 4. The purpose of the LOCAL GOVERNMENT COUNCIL Commission shall be to promote the orderly and efficient development of the physical, social and economic elements of the planning district by planning, and encouraging and assisting governmental subdivisions to plan for the future, and to carryout duties desired by the member jurisdictions, as permitted by law.

ARTICLE II Membership Section 1. LOCAL GOVERNMENT COUNCIL Commission members

shall be appointed by the respective governing bodies of those political subdivisions which are parties to this charter agreement provided, however, that at least a majority of the LOCAL GOVERNMENT COUNCIL'S Commission’s members shall be elected officials of the governing bodies of the governmental subdivisions, or members of the General Assembly, within the planning district.

Section 2. Each governmental subdivision which is either

a city or county and a party to this charter agreement shall appoint two members to the LOCAL GOVERNMENT COUNCIL Commission, one of whom shall be the Chief elected member of the governing body, or their elected designee. The other appointee shall be the Chief Appointed Official of each governmental subdivision, or their appointed designee. Additionally, one member of the Local Government Council Commission shall represent Virginia’s Region 2000 as appointed by that Board and two members shall represent Virginia’s General Assembly. The General Assembly members shall serve two-year alternating terms so that all General Assembly members within the region shall be members of the Local Government Council Commission on a rotating basis on a schedule as approved by the Local Government Council Commission.


Section 3. Vacancies on the LOCAL GOVERNMENT COUNCIL Commission shall be filled for the un-expired term in the same manner as the original appointment was made.

Section 4. Any member of the LOCAL GOVERNMENT COUNCIL

Commission shall be eligible for reappointment but may be removed for cause by the governing body which appointed him.

ARTICLE III Terms of Office and Voting Rights Section 1. The terms of office of LOCAL GOVERNMENT

COUNCIL Commission members who are also elected officials shall be coincident with their elected terms of office or such shorter term as their governing bodies shall determine. The terms of office of the appointed members shall be as determined by the member jurisdiction and coincident with their appointment with the member jurisdiction. The term of office for General Assembly members shall be two-years. General Assembly members shall not succeed themselves.

Section 2. Each member of the LOCAL GOVERNMENT COUNCIL

Commission shall have one equal vote in all matters before the LOCAL GOVERNMENT COUNCIL.

ARTICLE IV Officers Section 1. Officers of the LOCAL GOVERNMENT COUNCIL

Commission shall consist of a Chairman, Vice-Chairman, and Treasurer who shall be elected by the membership of the LOCAL GOVERNMENT COUNCIL Council.

Section 2. LOCAL GOVERNMENT COUNCILCommission officers

shall be elected for terms of one-year or


until their successors are elected, and shall be eligible for reelection.

Section 3. The LOCAL GOVERNMENT COUNCIL Commission shall

appoint an Executive Director who shall be an employee of the LOCAL GOVERNMENT COUNCIL Commission and shall serve at the pleasure of a majority of the membership.

ARTICLE V Planning District Commission - Regional Consortium Merger Section 1. Upon the ratification of this Charter

Agreement of the Region 2000 Regional Local Government Council, the Central Virginia Planning District Commission and the Region 2000 Consortium shall merge and become the Region 2000 Local Government Council. All assets, liabilities, and personnel of the Central Virginia Planning District Commission shall be transferred to the Region 2000 Regional Commission.

Section 2. Upon the ratification of the 2018 amendment,

all assets of the Virginia’s Region 2000 Local Government Council shall become assets of the Central Virginia Planning District Commission.

ARTICLE VI Addition or Withdrawal of Members Section 1. Any governmental subdivision within Planning

District Number 11 which is not a party to this Charter Agreement at the effective date thereof may thereafter join the LOCAL GOVERNMENT COUNCIL Commission provided that: (a) any city, county or town of more than 3,500 population adopts and executes this agreement; or (b) any town of 3,500 or less population, after petition to the LOCAL GOVERNMENT COUNCIL Commission and acceptance of the petition to


grant representation to such town by majority vote of the members of the LOCAL GOVERNMENT COUNCIL Commission, adopts and executes this agreement.

Section 2. Any governmental subdivision may withdraw from

the LOCAL GOVERNMENT COUNCIL Commission by submitting to the LOCAL GOVERNMENT COUNCIL Commission in writing, at least 90 days before the end of the LOCAL GOVERNMENT COUNCIL'S Commission’s then current fiscal year, a notice of intent to withdraw. Such withdrawal shall not become effective until the LOCAL GOVERNMENT COUNCIL'S Commission’s fiscal year has ended.

ARTICLE VII Appointment of an Executive Committee and Adoption of Bylaws Section 1. The LOCAL GOVERNMENT COUNCIL Commission may

designate an Executive Committee and delegate to it such powers as the LOCAL GOVERNMENT COUNCIL Commission may determine, provided that these powers are not inconsistent with provisions of the Regional Cooperation Act.

Section 2. The LOCAL GOVERNMENT COUNCIL Commission may

adopt bylaws and such other rules as it deems necessary to govern its operations.

ARTICLE VIII Meetings Section 1. The LOCAL GOVERNMENT COUNCIL Commission shall

hold regular meetings on a schedule which will be determined by the membership.

Section 2. Meetings of the LOCAL GOVERNMENT COUNCIL

Commission shall be open to the public; however, the LOCAL GOVERNMENT COUNCIL Commission may hold closed meetings.


ARTICLE IX Amendments Section 1. This Charter Agreement may be amended,

supplemented or superseded only by concurring resolutions from any combination of member governmental subdivisions whose aggregate representation on the LOCAL GOVERNMENT COUNCIL Commission constitutes a quorum. All proposed amendments shall be submitted to the LOCAL GOVERNMENT COUNCIL Commission for its review and comment to the member governmental subdivisions.

ARTICLE X Date of Organization Section 1. The organization of the Region 2000 Local

Government Council, now called the Central Virginia Planning District Commission, shall be effective on the fifteenth day of September, 2000, or at such time after this date when the Charter Agreement has been adopted and signed by that governmental subdivision whose population when added to the aggregate population of those who have already adopted and signed the Charter Agreement embraces the majority of the population within Planning District Number 11.

DATES OF ADOPTION/RESCISSION/AMENDMENTS TO THE CHARTER AGREEMENT August 12, 1969 - Adopted by the Bedford City Council September 2, 1969 - Adopted by the Campbell Board of Supervisors September 8, 1969 - Adopted by the Bedford County Board of Supervisors September 9, 1969 - Adopted by the Lynchburg City Council


September 12, 1969 - Adopted by the Appomattox County Board of Supervisors June 7, 1971 - Adopted by the Amherst County Board of Supervisors June 4, 1980 - Rescinded by the Campbell County Board of Supervisors, effective July 1, 1981 March 10, 1981 - Rescinded by the Bedford County Board of Supervisors, effective July 1, 1981 April 24, 1981 - Readopted by the Campbell County Board of Supervisors July 1, 1982 - Automatically rescinded by the Campbell County Board of Supervisors because of non- payment of dues July 6, 1982 - Amended by the Amherst County Board of Supervisors to allow towns under 3,500 to become members, to designate town representation and to eliminate the ceiling on the number of elected officials as voting members July 9, 1982 - Amended by the Appomattox County Board of Supervisors to allow towns under 3,500 to

become members, to designate town representation and to eliminate the ceiling on the number of elected officials as voting members

July 13, 1982 - Amended by the Lynchburg City Council to allow towns under 3,500 to become members, to designate town representation and to eliminate the ceiling on the number of elected officials as voting members August 10, 1982 - Amended by the Bedford City Council to allow towns under 3,500 to become members, to

designate town representation and to eliminate the ceiling on the number of elected officials as voting members

September 7, 1982 - Readopted by the Campbell County Board of Supervisors October 11, 1982 - Adopted by the Appomattox Town Council October 13, 1982 - Adopted by the Amherst Town Council December 8, 1982 - Amended by the Amherst Town Council to allow member jurisdictions the option of having

an elected official appointed in lieu of the non-elected member December 10, 1982 - Amended by the Appomattox County Board of Supervisors to allow member jurisdictions the

option of having an elected official appointed in lieu of the non-elected member December 14, 1982 - Amended by the Lynchburg City Council to allow member jurisdictions the option of having

an elected official appointed in lieu of the non-elected member January 4, 1983 - Amended by the Amherst County Board of Supervisors to allow member jurisdictions the

option of having an elected official appointed in lieu of the non-elected member January 18, 1983 - Amended by the Campbell County Board of Supervisors to allow member jurisdictions the

option of having an elected official appointed in lieu of the non-elected member February 8, 1983 - Amended by the Bedford City Council to allow member jurisdictions the option of having an

elected official appointed in lieu of the non-elected member Amendments to the Region 2000 Regional Commission Charter


March 1, 2005 - Amended by the County of Amherst to change the name to the Virginia’s Region 2000 Local Government Council

March 9, 2005 - Amended by the Town of Amherst to change the name to the Virginia’s Region 2000 Local

Government Council March 21, 2005 - Amended by the County of Campbell to change the name to the Virginia’s Region 2000 Local

Government Council April 18, 2005 - Amended by the County of Appomattox to change the name to the Virginia’s Region 2000

Local Government Council April 25, 2005 - Amended by the County of Bedford to change the name to the Virginia’s Region 2000 Local

Government Council April 26, 2005 - Amended by the City of Lynchburg to change the name to the Virginia’s Region 2000 Local

Government Council May 9, 2005 - Amended by the Town of Appomattox to change the name to the Virginia’s Region 2000 Local

Government Council May 10, 2005 - Amended by the Town of Altavista to change the name to the Virginia’s Region 2000 Local

Government Council June 14, 2005 - Amended by the Bedford City Council to change the name to the Virginia’s Region 2000 Local

Government Council June 14, 2005 - Amended by Town of Brookneal to change the name to the Virginia’s Region 2000 Local

Government Council

of 10 2008 Bylaws Proposed Revisions final.doc2018 Proposed Bylaws revisions.docx 07/12/2018

BYLAWS VIRGINIA’S REGION 2000 LOCAL GOVERNMENT COUNCILCOMMISSION

CENTRAL VIRGINIA PLANNING DISTRICT COMMISSION July 2018

ARTICLE I NAME AND AUTHORITY Section 1 - Name. The name of the organization shall be the Virginia’s Region 2000 Local Government CouncilCentral Virginia Planning District Commission hereinafter referred to as the “CouncilCommission.” Section 2 - Authority. The Council Commission is established pursuant to the Regional Cooperation Act, 15.2-4200, et. seq., Code of Virginia, 1998, as amended), and by joint resolutions of the governing bodies of its constituent member jurisdictions adopting the Charter Agreement of the, Virginia’s Region 2000 Local Government CouncilCentral Virginia Planning District Commission, hereinafter referred to as "Charter Agreement."

ARTICLE II PURPOSE The Council Commission shall be a voluntary organization of local governments to foster a cooperative effort in resolving problems, policies, and plans that are regional. The purpose of the Council Commission is to promote the orderly and efficient development of the physical, social, and economic elements of the Virginia’s Region 2000 Local Government CouncilCentral Virginia Region (referring to the geographic section of the Commonwealth of Virginia encompassing the counties of Amherst, Appomattox, Bedford and Campbell, and the cities of Bedford and Lynchburg), herein referred to as the " Central Virginia Region," by:

a. Identifying and publicizing regional problems and recommending the policies needed for solving them;

b. Preparing and adopting comprehensive regional plans and recommending

the means for their implementation;

c. Providing a policy mechanism which can be used to build consensus and negotiate conflicts among local leaders;

d. Demonstrating innovative ways of meeting regional needs;

e. Providing technical assistance to local governmental agencies to help them

work toward meeting both local and regional needs; and


f. Promoting cooperation and communication between all local governmental agencies within the district

g. Providing regional services and oversight of regional initiatives as deemed

appropriate by the member jurisdictions on an enterprise basis, and as permitted by law.

ARTICLE III MEMBERSHIP Section 1 - Governmental Membership. Any governmental subdivision within the District may join the Council Commission provided that such governmental subdivision is eligible for membership under the Regional Competitiveness Act and that it adopts and ascribes to the conditions set forth in the Charter Agreement. Virginia statutes require that a majority of CouncilCommission members be elected officials. Section 2 - Composition of the CouncilCommission. Each member governmental subdivision shall be officially represented on the CouncilCommission, subject to the conditions set from herein:

a. The governing body of each political subdivision which is a party to this charter agreement shall appoint two members to the CouncilCommission, one of which shall be the Chief elected member of the governing body or his designee and one of whom shall be either the Chief Administrator/Executive Officer or his designated administrative staff member.

b. In addition, two members of the General Assembly, which represent a

minimum of two PDC 11 local governments and one representative from Region 2000 be appointed as Council Commission members. There are a total of 23 members, 12 of which are elected officials. General Assembly members shall be selected based upon a rotating chart developed by the Council Commission for two-year terms and appointed by the CouncilCommission.

Section 3 - Vacancies. Vacancies on the Council Commission shall be filled for the un-expired term in the same manner as the original appointment was made. Section 4 - Reappointment. Any Council Commission member shall be eligible for reappointment. Section 5 - Removal from Office. Any Council Commission member may be removed for cause by the governing body which appointed him. A three-fourths majority of the full Council Commission shall be required to recommend to the appointing governing body the removal of a Council Commission member from office.


Section 6 - Withdrawal of Governmental Subdivision. Any governmental subdivision may withdraw from the Council Commission by submitting to the Council Commission in writing, at least ninety (90) days before the end of the CouncilCommission’s then current fiscal year, a notice of intent to withdraw. Such withdrawal shall not become effective until the CouncilCommission’s fiscal year has ended. Section 7 - Suspension and/or Removal of Governmental Subdivision. In the event a member governmental subdivision allows its annual local contribution to become in arrears in excess of ninety (90) days after it is due, as defined in Article VI, Section 3 herein, the governmental subdivision shall:

a. Forfeit its voting rights, as they relate to matters associated with the payment of dues, even though the appointed representatives may continue to attend and participate in CouncilCommission meetings;

b. Forfeit the voting rights of its representatives on CouncilCommission policy

and special committees, as they relate to matters associated with the payment of dues, even though the appointed representatives may continue to attend and participate in said committee meetings; and

c. Not receive technical assistance from the CouncilCommission for those

requests from the governmental subdivision requiring more than one (1) work-day, as they relate to matters associated with the payment of dues.

If the governmental subdivision remains in arrears by the end of the current fiscal year, the governmental subdivision shall be notified by the CouncilCommission that no services will be provided as they relate to matters associated with the payment of dues. However, any member jurisdiction shall be permitted to participate and vote on all matters not associated with the payment of dues. The matters associated with the payment of dues are those normally identified as “planning functions” and historically provided by the prior CVPDC. Services provided for dues will be identified annually by the CouncilCommission prior to the start of the new fiscal year. ARTICLE IV TERMS OF OFFICE AND VOTING Section 1 - Terms of Office. The terms of office of CouncilCommission members shall be as follows:

a. CouncilCommission members who are also elected officials shall serve coincident with their elected terms of office.

b. CouncilCommission members who are Local Government Chief Executive

and Administrative Officers or their designees serve as CouncilCommission members at the pleasure of their local elected officials.


c. CouncilCommission members who are General Assembly members will be

appointed by the CouncilCommission for two-year terms rotating representation throughout the PDC legislative districts and be concurrent with their terms of elective office.

d. The CouncilCommission member representing Region 2000 will be

appointed for a two-year term. Section 2 - Voting Rights. Each CouncilCommission member shall have one equal vote in all matters before the CouncilCommission and as provided under Article III, Section 7 herein. Section 3 - Recorded Vote. The vote of each CouncilCommission member, both negative or affirmative, shall be recorded in the official minute book of the CouncilCommission. Section 4 - Proxy Votes. Voting by proxy shall be permitted only by the designated representative of the Chief Elected Official and Chief Appointed Official of member jurisdictions. ARTICLE V OFFICERS Section 1 - Types of Officers. Officers of the CouncilCommission shall consist of a chair, vice-chair, secretary and treasurer who shall be elected by the membership of the CouncilCommission. The Immediate Past Chair, if eligible, will also be considered an officer of the CouncilCommission. Section 2 - Terms of Office. CouncilCommission officers shall be elected for terms of one (1) year or until his/her successor is elected and shall be eligible for reelection. Section 3 - Succession to Office. Officers may be reelected to office, with the exception of the chair, who may not succeed himself, if the chair has served a full twelve month term. This chair shall rotate on a one-year basis by governmental subdivision in alphabetical sequence until each governmental subdivision has had the opportunity of a CouncilCommission member to serve as chair before any governmental subdivision may again have representation in the chair's position. If the CouncilCommission is representing a governmental subdivision decline the chairmanship that particular governmental subdivision shall relinquish its turn until every other governmental subdivision has had the opportunity of a CouncilCommission member to serve as chair. Section 4 - Election of Officers. The election of officers shall be held at the June regular meeting of the CouncilCommission and those CouncilCommission members elected to office shall assume their duties on the succeeding July 1. A majority vote of the entire CouncilCommission present shall be required for election to any office.


Section 5 - Removal of an Elected Officer. In the event a member governmental jurisdiction forfeits its voting rights as defined in Article III, Section 7 herein, any representative from that governmental subdivision who is an elected officer of the CouncilCommission shall automatically be removed from said elected office and the vacancy shall be filled as prescribed in Article V, Section 6 herein. Section 6 - Vacancies. If for any reason any office becomes vacant during the year, an election to fill the office shall be held at the next regular meeting of the CouncilCommission, and the new officer so elected shall complete the un-expired term of the officer he succeeded. Section 7 - Powers and Duties of the Officers. The powers and duties of the officers of the CouncilCommission shall be as follows:

a. The chair shall have the recognized and inherent duties and powers of the office of the chair; shall preside over all meetings of the CouncilCommission; shall be eligible to vote on all issues regardless of a tie vote; shall appoint all committees necessary to the CouncilCommission, with confirmation by the CouncilCommission; shall execute all contracts authorized by the CouncilCommission; shall have the authority to delegate any function to the Chief Appointed Official of the CouncilCommission; and shall perform such other duties as may from time to time be assigned to him by the CouncilCommission.

b. The vice-chair shall, in the absence or inability of the chair, perform all the

duties and exercise all the powers of the chair and such other duties assigned to him by the CouncilCommission.

c. The treasurer shall be the official custodian of the funds of the

CouncilCommission and shall exercise general supervision of the CouncilCommission’s financial affairs, keeping records and books as may be required for complete accountability; shall be responsible for the payment of all bills or of all warrants on requisition when payment is authorized; shall be bonded in an amount sufficient to cover his responsibilities; and shall present a financial report at each CouncilCommission meeting. The treasurer may delegate any assigned duties and responsibilities to the paid staff of the CouncilCommission.

d. The secretary shall keep a record of all resolutions, proceedings and actions

of the CouncilCommission, and give notice of all meetings and perform such other duties as the CouncilCommission may direct. The secretary may delegate any assigned duties and responsibilities to the paid staff of the Council.

Section 8 - Line of Succession, At any given meeting when the chair is absent, the line of succession for acting chair shall be the vice-chair, immediate past chair, second past chair,


and treasurer and the secretary. If no officer of the CouncilCommission is present, the first order of business at the meeting shall be the election of a temporary chair for that meeting. ARTICLE VI FISCAL ADMINISTRATION Section 1 - Fiscal Year Period. The fiscal year for the CouncilCommission shall begin July 1 of each year. Section 2 - Budget Submission and Adoption. The budget of the CouncilCommission shall be submitted to the Executive Committee by the executive director on or before May 15 of each year. The annual budget and assessment schedule shall be adopted by the CouncilCommission no later than June 30 of each year. Section 3 - Annual Membership Assessment Period. Each year, upon adoption of the annual budget, the CouncilCommission shall recommend per capita assessments for all member governmental subdivisions in amount sufficient to provide the funds required by the budget, for the services associated with the payment of dues. All other fees for services shall be negotiated with member jurisdictions and qualifying non-profits on a contracted, fee-for-service basis. Each member governmental subdivisionCounties and Cities shall contribute funds to the CouncilCommission at the same per capita rate as every other member governmental subdivision, for services associated with the payment of dues.

a. The annual local contribution of each governmental subdivisionCounties and Cities for dues shall be based on a population estimate for July 1 of the current fiscal year as determined by the Weldon Cooper Center for Public Service, University of Virginia or the latest census data, whichever is more current.

b. Towns will pay a fee as set in the annual budget.

c. The annual local contribution of each governmental subdivision for dues is

due on July 1 of the current fiscal year and shall be paid by each governmental subdivision prior to July 31st of the same year. If the annual local contribution for dues is not paid by that date, the governmental subdivision failing to make payment shall be in arrears and could eventually forfeit certain rights as prescribed in Article III, Section 7 herein.

cd. An additional assessment may be made upon a governmental subdivision

for specific, local and/or additional services which are requested by said governmental subdivision, approved by the CouncilCommission, and which are not included in the work program adopted by the CouncilCommission. Such an assessment shall be agreed upon by and between the CouncilCommission and the appropriate governmental subdivision(s), or


non-profit agency requesting such service or program, and as authorized by the CouncilCommission.

Section 4 - Financial Aid from Other Sources. The CouncilCommission may receive contributions from the Commonwealth of Virginia in accordance with Section 15.2-4200, et seq, Code of Virginia, 1998, as amended. The CouncilCommission also may make application for and accept loans and grants of money or materials or property at any time from any individual or private or charitable source, or the United States of America, or the Commonwealth of Virginia, or any other agency or instrumentality thereof. Section 5 - Annual Audit. The CouncilCommission shall cause an annual audit of the financial affairs of the CouncilCommission to be made by a Certified Public Accountant at the end of each fiscal year. The audit report shall be made available to the governmental subdivisions supporting the CouncilCommission. Section 6 - Check Signing and Bonding. All checks drawn on the account of the CouncilCommission shall be signed by the Chief Appointed Official and countersigned by one of the four officers of the CouncilCommission. The prime countersigning officer shall be the treasurer. In the event the treasurer is unable to sign or cannot be contacted, the countersigning duties shall fall to one of the other officers. The four officers of the CouncilCommission and the Chief Appointed Official shall have their signatures properly registered with the bank or banks which handle CouncilCommission accounts and shall be bonded for appropriate amounts. Section 7 - Execution of Contracts. All contracts relating to receipt of grant funds, hiring of special consultants, providing technical services to local governmental subdivisions, and other related instrumentalities shall require the signature of the chair of the CouncilCommission, attested by the Chief Appointed Official with the appropriate CouncilCommission seal, provided the CouncilCommission has authorized the execution of such contract or instrumentality. The CouncilCommission may delegate to the Chief Appointed Official or the Executive Committee the power to authorize such execution. Section 8 - Reimbursed Expenses for CouncilCommission. CouncilCommission members may be reimbursed for expenses incurred in CouncilCommission related activities. Section 9 CouncilCommission Member Liability. CouncilCommission members shall not be personally liable for any loss of funds from the CouncilCommission as a result of acts performed in good faith while conducting the usual business of the CouncilCommission. ARTICLE VII COMMITTEES Section 1 - Executive Committee. The CouncilCommission shall have an Executive Committee, consisting of the four officers of the Council and the immediate past chair and the second past chair. In the event the past chairs are no longer


Council members, substitute appointments will be made by the chair. In addition to the officers identified and the two past chairs there shall also be one member from each of the localities not otherwise represented on the Executive Committee. The intent is that all Region 2000 localities be represented on the Executive Committee by an elected official or their designated alternate, who shall be a Council member and represent the locality that they serve. Chair and the appointed officials from each of the member jurisdictions. The Chair of the Commission shall serve as the Chair of the Executive Committee. The Executive Committee shall exercise such powers as the CouncilCommission may determine, provided that these powers are not inconsistent with the provisions of the Regional Cooperation Act, and which shall deal with all matters not specifically delegated to a standing or special committee.

a. A quorum of the Executive Committee shall consist of four voting members of the CouncilCommission and include at least two of the Council’s officers.

b. Voting on routine matters in the Executive Committee requires a simple

majority of those members present and voting. c. The Executive Committee may take action on behalf of the

CouncilCommission except that approved subsequent approval of the CouncilCommission is required in the following areas:

1) Adoption of a budget

2) Obligations beyond the current fiscal year

3) Disciplinary matters, including hiring and termination, regarding the

Executive Director Section 2 - Policy Committee. The CouncilCommission may establish any and as many policy committees as it deems desirable. A motion to establish a policy committee shall receive a majority of the votes of the members present at a regular CouncilCommission meeting after which the chair shall appoint members to the policy committee or committees with concurrence of the CouncilCommission. One-half of the members of any policy committee shall constitute a quorum of the committee. The chair of the CouncilCommission shall be an ex-officio member of all policy committees but without vote except for those committees to which he has been named as a regular member. Section 3 - Special Committees. The chair may from time to time establish such special committees as deemed desirable for the effective promulgation of CouncilCommission affairs and shall appoint the members thereto with concurrence of the CouncilCommission or the Executive Committee if so delegated.


Section 4 - Nominating Committee. The chair of the CouncilCommission shall appoint a nominating committee of three members of the CouncilCommission no later than thirty (30) days prior to the regular CouncilCommission meeting at which time the election of CouncilCommission officers is held. The nominating committee shall present, as a minimum, a single slate of candidates for Commission officers following the sequence described in Article V, Section 3 , including the at-large member of the Executive Committee if the immediate past chair will not be a member of the Council at the time his or her term of office on the Executive Committee would take effect. ARTICLE VIII MEETINGS Section 1 - Regular Meetings. Regular meetings of the full CouncilCommission shall be held on the third Thursday of each month in a location to be specified by the CouncilCommission, and established annually, unless otherwise specified by a majority vote of members. Section 2 - Special Meetings. Special meetings may be called at the chair’s discretion or must be called by the chair on petition of one-third of the CouncilCommission members. Section 3 - Public Hearings. In addition to all public hearings required by law, the CouncilCommission may hold public hearings when it decides a hearing will be in the public interest. Section 4 - Meetings Open to the Public. Meetings of the CouncilCommission (including the Executive Committee) shall be open to the public. The CouncilCommission (including the Executive Committee), however, may hold closed sessions in accordance with the Virginia Freedom of Information Act. Section 5 - Quorum. Six members of the full CouncilCommission shall be required to be present in order to constitute a quorum. Any governmental subdivision that has forfeited its voting rights as prescribed in Article III, Section 7, herein, shall not be included in the determination of a quorum, for purposes of conducting business associated with the payment of dues. ARTICLE IX STAFF Section 1 - Appointment of Executive Director. The CouncilCommission may appoint an executive director (Chief Appointed Official) who shall be the administrative officer of the CouncilCommission responsible for its records and for carrying out the policies and programs of the CouncilCommission in accordance with the charter agreement and bylaws and the policies of the CouncilCommission. The Chief Appointed Official shall be appointed for an indefinite time and serves at the pleasure of the CouncilCommission. Section 2 - Duties and Responsibilities of the Chief Appointed Official. The Chief Appointed Official shall have the responsibility for coordinating all staff and consultant services provided to the CouncilCommission; providing and administering the annual work


program and budget; employing, retaining, and removing all other staff personnel as may be necessary; and performing all other duties delegated by the CouncilCommission and Executive Committee. The Chief Appointed Official keeps the CouncilCommission and Executive Committee advised about the needs and affairs of the CouncilCommission, makes periodic reports about its activities, and makes recommendations in conjunction with other staff. The Chief Appointed Official serves as the Secretary for the Commission. Section 3 - Non-Discrimination Clause. There shall be no discrimination against any employee of the CouncilCommission or an application for employment because of race, color, religion, sex, or national origin. ARTICLE X PARLIAMENTARY PROCEDURE Except as herein provided, all matters of procedures shall be governed by Roberts Rules of Order, latest revised edition. ARTICLE X1 AMENDMENTS Any proposed amendment to these bylaws shall be presented in writing to the members of the CouncilCommission and read at a regular CouncilCommission meeting. The members of the CouncilCommission shall have at least thirty (30) days to review the proposed amendments. At a regular meeting of the CouncilCommission thereafter, a majority vote of the full CouncilCommission shall be required to adopt any proposed amendment to the bylaws.

ARTICLE XII LEGAL STATUS All prior bylaws and amendments thereto are hereby revoked and shall become null and void immediately upon adoption of these bylaws. These bylaws shall become effective immediately upon adoption by the CouncilCommission.

Adopted: 9/25/75 (Res. #76-8) Amended: 9/22/77 (Res. #78-14) Amended: 1/26/78 (Res. #78-40) Amended: 4/26/79 (Res. #79-63) Amended: 9/24/81 (Res. #82-15) Amended: 4/28/83 (Res. #83-47)

Amended: 9/02/92 (Res. #93-xx) Amended: 12/17/98 (Res. #99-01)

Amended: 10/17/01 (Res. # ) Amended:

of 14 Region 2000Central Virginia Workforce Development Area Council Agreement

Amended and Restated Workforce Development Area Agreement

July 2018

REGION 2000Central Virginia

WORKFORCE DEVELOPMENT AREA (LWDA 7)

April, 2000


Revised July 21, 2000

Proposed Revision October, 2015

Proposed Revision July, 2018

Council Agreement

REGION 2000CENTRAL VIRGINIA WORKFORCE DEVELOPMENT AREA

PREAMBLE

The communities Central Virginia Region of Region 2000Lynchburg and the surrounding communities recognize that the development of a vibrant, effective workforce is important to the economic competitiveness and resiliency of our communities. We understand that workforce development is an educational process occurring at all ages and is lifelong. We recognize that by working together we can build a stronger workforce development program.

The communities of this region seek to create organizations which will be the focal point of the region’s workforce development initiatives. We look for these organizations to both utilize federal Workforce Development funds and also seek other partner organizations to develop a well-rounded, successful program to provide training and education programs appropriate for all ages and for the skills needed by the community’s businesses and industries.

To implement this effort, we authorize the creation of the Region 2000Central Virginia Workforce Development Area and the Region 2000Central Virginia Workforce Development Board in accordance with the WORKFORCE INNOVATION AND OPPORTUNITY ACT (WIOA)(Public Law 113-128), hereinafter referred to as the “ACT”, and all federal and state guidelines for the ACT. It is Made and Entered into by and between the County of AMHERST, the County of APPOMATTOX, the County of BEDFORD, the County of CAMPBELL and the City of LYNCHBURG.

WITNESSETH:

WHEREAS, the respective Boards of Supervisors of the Counties of AMHERST, APPOMATTOX, BEDFORD and CAMPBELL and the City Council of the City of LYNCHBURG in the Commonwealth of Virginia, have adopted resolutions authorizing the execution of this Council Agreement;


NOW THEREFORE THIS AGREEMENT FURTHER WITNESSETH: That for and in consideration of the promises and of the mutual benefits to be derived hereunder, that each and all of the jurisdictions enumerated immediately above, do hereby reciprocally agree as follows:

SECTION 1: CREATION OF THE COUNCIL.

THERE IS HEREBY CREATED, by the undersigned Chief Local Elected Official of the Counties and City, the REGION 2000CENTRAL VIRGINIA WORKFORCE DEVELOPMENT AREA COUNCIL, hereinafter referred to as the "COUNCIL ", which shall exist under and be subject to the terms and conditions of this Council Agreement, and which shall be deemed to constitute the agreement authorized by Section 15.2-1300 of the Code of Virginia (Repl. Vol. 1997) as amended, for the joint exercise of powers by participating political subdivisions of the Commonwealth of Virginia.

The purpose of the COUNCIL shall be to plan, establish, and operate a LOCAL WORKFORCE DEVELOPMENT AREA and Workforce Development Services Delivery System according to the provisions of the ACT, and the Federal Regulations hereinafter referred to as the “Regulations", issued by the U.S. Department of Labor, for the implementation of the ACT together with any and all other subsequent and relevant federal and Commonwealth of Virginia statutes, policies and interpretations.

SECTION 2: AREA AND POPULATION TO BE SERVED.

The area to be served shall be called the REGION 2000CENTRAL VIRGINIA WORKFORCE DEVELOPMENT AREA, hereinafter referred to as the "WDA'', and shall include the jurisdictions noted in this section and consisting of the 2,000 square miles of land in the Counties of Amherst, Appomattox, Bedford and Campbell and the City of Lynchburg (Lynchburg Area). The Weldon Cooper Center for Public Services Demographics Research Group population estimates published on January 27, 2015 indicates the Lynchburg Metro Area has a population of 259,487.

SECTION 3: RESPONSIBILITIES OF THE COUNCIL.

On behalf of each and all parties hereto, the COUNCIL powers shall include, but not be limited to the following:

A. Providing overall governance for implementing the provisions of the ACT and Regulations for the WDA to include creation of, and appointment of all members to, the REGION 2000CENTRAL VIRGINIA WORKFORCE DEVELOPMENT BOARD, hereinafter referred to as the “BOARD”.

B. Approving policies, priorities, goals, and objectives of the BOARD and the


programs and services to be provided by the BOARD, either directly or by contract with political subdivisions or public or private service providers.

C. The COUNCIL, in partnership with the Board, shall submit to the Governor a regional strategic workforce development plan that meets the requirements in Section 108 of the ACT.

D. The COUNCIL shall approve the Board budget annually and receive the BOARD’s annual report.

E. The COUNCIL shall enter into an agreement with the BOARD that clearly details the partnership between the two entities for the governance and oversight of activities under the ACT.

3.01: MEMBERSHIP.

The voting members of the COUNCIL shall be the Chief Local Elected Official of each of the jurisdictions that are party to this agreement, or that official's duly appointed elected designee.

3.02: TERMS OF OFFICE.

The term of office for each COUNCIL member shall coincide with the term of office for which the member was elected to public office in the particular jurisdiction the member represents.

3.03: VOTING RIGHTS.

Each COUNCIL member shall have one (1) equal vote on all matters before the COUNCIL. Voting by proxy shall not be permitted except when the Council member is represented by a duly appointed elected designee.

3.04: MEETINGS.

The COUNCIL shall hold meetings from time to time as may be required in order to conduct the affairs of the COUNCIL. At least one meeting shall be held each year.

3.05: BY-LAWS.

The COUNCIL may adopt by-laws and such other rules as it deems necessary to govern its operations.

SECTION 4: WORKFORCE DEVELOPMENT BOARD.


4.01: CREATION of the REGION 2000CENTRAL VIRGINIA WORKFORCE DEVELOPMENT BOARD.

There is hereby created, the REGION 2000CENTRAL VIRGINIA WORKFORCE DEVELOPMENT BOARD, referred to as the ''BOARD”.

4.02: APPOINTMENT of MEMBERS to the BOARD.

The COUNCIL, shall appoint the members of the BOARD in accordance with the process required by Section 107 of the ACT pertaining to Local Workforce Development Boards and related Commonwealth of Virginia Policy as described immediately below.

The COUNCIL, acting together, shall appoint representatives from each of the following categories:

A. A majority of the members of each local Board shall be representatives of business in the local area, who shall reflect, to the extent possible, employment opportunities in the region and who:

(i) Are owners of businesses, chief executives or operating officers of businesses, or other business executives or employers with optimum policymaking or hiring authority;

(ii) Represent businesses, including small businesses, or organizations representing businesses described in this clause, that provide employment opportunities that, at a minimum, include high-quality, work-relevant training and development in in-demand industry sectors or occupations in the local area; and

(iii) Are appointed from among individuals nominated by local businesses, business organizations and business trade associations;

B. Not fewer than twenty (20) percent of the members of each Board shall be representatives of the workforce within the local area, who:

(i) Shall include representatives of labor organizations (for a local area in which employees are representatives by labor organizations), who have been nominated by local labor federations, or (for a local area in which no employees are represented by such organizations) other representatives of employees;

(ii) Shall include a representative who shall be a member of a


labor organization or a training director, form a joint labor-management apprenticeship program, and if no such joint program exists in the area, such a representative of an apprenticeship program in the area, if such a program exists;

(iii) May include representatives of community-based organizations that have demonstrated experience and expertise in addressing the employment needs of individuals with barriers to employment, including organizations that serve veterans or that provide or support competitive integrated employment for individuals with disabilities; and

(iv) May include representatives of organizations that have demonstrated experience and expertise in addressing the employment, training or education needs of eligible youth, including representatives of organizations that serve out-of-school youth;

C. Each local Board shall include representatives of entities administering education and training activities in the local area, who:

(i) Shall include a representative of eligible providers administering adult education and literacy activities under Title II;

(ii) Shall include a representative of institutions of higher education providing workforce development activities (including community colleges);

(iii) May include representatives of local educational agencies, and of community-based organizations with demonstrated experience and expertise in addressing the education or training needs of individuals with barriers to employment;

(iv) If there are multiple eligible providers serving the local area by administering adult education and literacy activities under Title II, or multiple institutions of higher education serving the local area by providing workforce development activities, each representative on the Board shall be appointed from among individuals nominated by local providers representing such providers or institutions, respectively;


D. Each local Board shall include representatives of governmental and economic and community development entities serving the local area who:

(i) Shall include a representative of economic and community development entities;

(ii) Shall include an appropriate representative from the State employment service office under the Wagner-Peyser Act (29 U.S.C. 720 et seq.), other than section 122 or part C of that title (29 U.S.C. 732, 741) serving the local area;

(iii) May include representatives of agencies or entities administering programs serving the local area relating to transportation, housing, and public assistance; and

(iv) May include representatives of philanthropic organizations serving the local area; and

E. Each local board may include such other individuals or representatives of entities as the chief elected official in the local area may determine to be appropriate.

4.03: PURPOSE AND POWERS.

The functions and responsibilities of the BOARD shall include, but are not limited to:

A. Development of all plans and priorities for service and subsequent modifications.

B. Development and implementation of policies and operating guidelines as required by the Cooperative Agreement by and between the BOARD and the COUNCIL for the administration of the workforce development programs operated, or proposed, within the WDA.

C. Approval of all proposed program designs and delivery systems for the purpose of providing workforce development services for the WDA.

D. Evaluation of the performance of individual services providers pursuant to relevant federal and state statutes, regulations and policy interpretations as revised or amended.

E. Development of the vision, goals, objectives, and policies for the regional workforce development area. The vision should be aligned with both the region’s Comprehensive Economic Development Strategy and the Virginia Board of Workforce Development’s goals. The Board shall solicit support and comment


from the general public in providing a comprehensive plan for workforce development programs for this local workforce development area.

F. Serve as sub recipient of all funds disbursed under the ACT for the local WDA and the subsequent disbursement of such funds to designated service providers and/or subcontractors in accordance with the approved Workforce Development Plan and, pursuant to approved procedures as provided for in the Cooperative Agreement by and between the COUNCIL and the BOARD.

G. Advising the COUNCIL of problems that may arise from time to time that may impact policy considerations of the COUNCIL and recommend corrective action.

H. Reporting at least annually to the COUNCIL on the state of the Workforce Development Program and the matters related to carrying out the requirements of the Workforce Development Plan.

I. Such other functions as the BOARD may deem appropriate provided such functions are allowable under the ACT and Regulations, as amended.

4.04: NOMINATION PROCESS.

The Chief Local Elected Officials must contact the appropriate entities in the local area for nominations to appoint members and/or to fill vacancies on the local Board from business, local educational entities, and labor representatives. Chief Local Elected Officials may also design a process for nominations of individuals and other types of representation the officials would like to include on the local Board. Vacancies subsequent to the establishment of the local Board must be filled in the same manner as the original appointments. Private sector representatives are to be selected from among individuals nominated by local business organizations (ex. business trade associations, chamber of commerce, economic development agencies). Individual businesses may also nominate themselves or provide nominations of other businesses to the Chief Local Elected Officials. Private sector representatives can include owners of businesses, chief executives or operating officers of businesses, and other business executives with optimum policy making or hiring authority. Local educational entity representatives must be selected from among individuals nominated by regional or local educational agencies, institutions, or organizations representing such local educational entities including local school boards, entities providing vocational education, entities providing secondary adult education and literacy activities, and postsecondary educational institutions (including representatives of community colleges, where such entities exist). Members of the board that represent organizations, agencies, or other entities shall be individuals with optimum policymaking


authority within the organizations, agencies, or entities. The members of the board shall represent diverse geographic areas within the local area. Labor representatives must be selected from among individuals nominated by local labor federations (or in a local area in which no employees are represented by such organizations, other representatives of employees, such as employee organizations and/or the state AFL-CIO). For all other members, local chief elected officials should consult with the appropriate groups in the local area for possible individuals to serve including:

• Representatives of community-based organizations, including organizations representing individuals with disabilities and veterans where such organizations exist in the area.

• Representatives of local economic development agencies, including private sector economic development entities.

Nomination for membership to the BOARD shall be accomplished in accordance with the provisions of the ACT and Regulations, as amended. The nomination process under this agreement shall be for the Member Jurisdictions, as defined in Section 2, to seek and receive nominations and submit the list of nominees to the COUNCIL. The COUNCIL shall review the nominations and any other recommendations from member jurisdictions that may be received and make the appointments in accordance with Section 4.02 herein above.

4.05: TERMS OF OFFICE.

The term of office for BOARD members shall be two (2) years and members may be eligible for reappointment. The initial terms of members of the BOARD shall be staggered and the manner and method of staggering the term of office shall be set forth in the by-laws of the BOARD. Individuals serving on the local Board who subsequently retire or no longer hold the position that made them eligible board members may not continue to serve on the local Board. The entity affiliated with the vacating board member may nominate a new representative to the local Board. Vacancies resulting from resignations or removal of mandatory members should be filled within ninety (90) days.

4.06: VOTING RIGHTS.

Each BOARD member shall have one (1) equal vote on all matters before the BOARD. Voting by proxy shall not be permitted.

4.07: OFFICERS.


A Chair and Vice Chair shall be elected by and from the membership of the BOARD; and, shall serve for terms of one (1) year and may be eligible for re-election for one additional term of one year. Eligibility for election of both the Chair and Vice Chair shall be limited to the private sector business category of BOARD membership as referenced in Section 4.02(A) of this Agreement. The Chair serves as the Executive committee chair and selects the Chairs for all standing committees and special committees of the BOARD.

4.08: MEETINGS.

The BOARD shall hold regular or called meetings at such times, dates, and places as may be established in the by-laws of the BOARD.

4.09: STANDING COMMITTEES.

A. IN GENERAL.—the BOARD may designate and direct the activities of standing committees to provide information and to assist the local board in carrying out activities under this section. Such standing committees shall be chaired by a member of the local board, may include other members of the local board, and shall include other individuals appointed by the local board who are not members of the local board and who the local board determines have appropriate experience and expertise. At a minimum, the local board may designate each of the following:

(i) A standing committee to provide information and assist with operational and other issues relating to the one-stop delivery system, which may include as members representatives of the one-stop partners.

(ii) A standing committee to provide information and to assist with planning, operational, and other issues relating to the provision of services to youth, which shall include community-based organizations with a demonstrated record of success in serving eligible youth.

(iii) A standing committee to provide information and to assist with operational and other issues relating to the provision of services to individuals with disabilities, including issues relating to compliance with section 188, if applicable, and applicable provisions of the Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.) regarding providing programmatic and physical access to the services, programs, and activities


of the one-stop delivery system, as well as appropriate training for staff on providing supports for or accommodations to, and finding employment opportunities for, individuals with disabilities.

B. ADDITIONAL COMMITTEES.—The Board may designate standing committees in addition to the standing committees specified in subparagraph (A).

4.10: BY-LAWS.

The Board shall adopt by-laws and such other rules or operational procedures as it deems necessary to govern its operations.

SECTION 5: ADMINISTRATION.

5.01: GRANT RECIPIENT.

The City of Lynchburg has been designated by the COUNCIL to be the grant recipient for the Region 2000Central Virginia Workforce Development Area COUNCIL, and is responsible for ensuring compliance with the terms and conditions of the WDA grant. Therefore, the City shall have the ability, for cause, to terminate the appointment of the fiscal agent selected if the City, in its sole discretion, determines there is good cause to do so by giving written notice of termination and specifying the cause for the termination and the effective date thereof. In the event the City terminates the appointment of the fiscal agent as provided herein, the fiscal agent will be paid for the reasonable services provided and the allowable expenses incurred by the fiscal agent prior to the termination of the appointment. If the City terminates the appointment of the fiscal agent the BOARD with the advice and consent of the COUNCIL shall appoint a new fiscal agent.

5.02: FISCAL AGENT.

In order to facilitate and expedite the process of implementing the workforce development system in Region 2000Central Virginia, the COUNCIL has determined it to be appropriate to make the initial appointment of the Fiscal Agent for both the COUNCIL and the BOARD. Future appointment of the Fiscal Agent shall be by the BOARD with the advice and consent of the COUNCIL. Pursuant to the ACT, this Agreement, and the Cooperative Agreement between the COUNCIL, and the BOARD, the Fiscal Agent shall be the responsible to the BOARD for management and control. The Fiscal Agent shall provide administrative and staff support to both the COUNCIL and the BOARD performing those duties and responsibilities as may be required to carry out the requirements of the ACT as prescribed by the BOARD and approved by the COUNCIL. Additionally, the ACT prohibits the Fiscal Agent from providing direct services.


Accordingly, the COUNCIL does hereby appoint the Virginia’s Region 2000 Local Government Council (Region 2000)Central Virginia Planning District Commission as the Fiscal Agent for the WDA.

5.03: DUTIES AND RESPONSIBILITIESOF THE FISCAL AGENT.

The FISCAL AGENT shall have the following duties and responsibilities and such other duties as may be assigned by the COUNCIL initially and the BOARD subsequently:

A. Prepare the Workforce Development plans as directed by the BOARD;

B. Develop a program budget for submission to the BOARD prepared in accordance with federal and state guidelines and provisions of the ACT;

C. Develop an Administrative Budget for submission to the BOARD for the purpose of carrying out the responsibilities as may be assigned by the BOARD;

D. Provide professional, technical, and clerical support to the COUNCIL under the direction of the BOARD on all matters relating to planning, operation, monitoring, oversight, and evaluation of Workforce Development programs and activities in and for the WDA;

E. Develop and carry out monitoring procedures necessary to meet the requirements of the Workforce Development Plan and the ACT;

F. Provide for the operation of all programs and activities which are carried out for the COUNCIL under the authority of the BOARD; and

G. To perform such other duties as may be assigned from time to time.

SECTION 6: SPECIAL COMMITEES.

The BOARD and the COUNCIL, jointly or separately, shall from time to time establish such special committees as deemed necessary to effectively plan for and efficiently respond to the workforce needs of the WDA.

SECTION 7: RESOLUTION OF CONFLICT.

In the event there is an unresolved dispute between the BOARD and the COUNCIL, the Governor of the Commonwealth of Virginia shall exercise the authority vested in the state governor by the ACT and Regulations, as amended.

SECTION 8: LIABILITY.


The COUNCIL as a unit and distinguished from the sum or any number of its individual members shall indemnify, and hold harmless, the individual members of the BOARD and COUNCIL from the restitution of any funds required by the misapplication, erroneous expenditure or other action by the BOARD or COUNCIL which results in a claim against any individual member or combination of members of the COUNCIL or the BOARD to the extent allowed by law; this duty to indemnify is subject to all immunities that inure to any individual COUNCIL member as an officer, agent or employee of any political subdivision of the Commonwealth of Virginia and to the immunities that inure to the benefit of any political subdivision of the Commonwealth of Virginia who is a party hereto or a beneficiary hereof, its officers, agents and employees to include sovereign immunity.

8.01: LIMITATION OF LIABILITY.

The extent of liability of any single jurisdiction in this COUNCIL, for any of the funds appropriated to the WDA, shall be limited to the prorated share of the total funds allocated the particular jurisdiction during the particular fiscal year in which an issue of liability may arise.

8.02: INSURANCE REQUIREMENT.

The Fiscal Agent shall procure and maintain appropriate Public Liability and Errors and Omissions Insurance policies sufficient to protect the COUNCIL from potential errors and omissions in the ordinary administration and use of these particular public funds and provide proof thereof to the COUNCIL prior to entering into its duties as Fiscal Agent.

SECTION 9: DURATION.

This Council Agreement shall be terminated upon the repeal of the ACT and other related legislation regarding Workforce Development or upon mutual consent of at least two-thirds (2/3) of the members of the COUNCIL.

SECTION 10: MEMBERSHIP ADDITIONS AND WITHDRAWALS.

10.01: ADDITIONS.

Any local jurisdiction which is not a party to this Council Agreement on the effective date thereof may thereafter join the COUNCIL provided that such local jurisdiction is made a part of a Local Workforce Development Area designated by the Governor of the Commonwealth of Virginia in accordance with the provisions of the ACT and Regulations, as amended; and that, that jurisdiction adopts and executes this Council Agreement.


10.02: WITHDRAWALS.

Any party to this Council Agreement shall have the right to withdraw at any time after written notification of at least ninety (90) days to the COUNCIL of the party's intention to withdraw from the Council Agreement. In the event that any locality that is a party to this agreement exercises its right to withdrawal then the term of any BOARD member appointed by such locality as well as the term of the Chief Elected Official representing the locality on the COUNCIL shall end on the date of the withdrawal.

10.03: DISPOSITION OF PROPERTY UPON TERMINATION.

Upon termination of this agreement any property owned by the Council or the Fiscal Agent shall be distributed to the local jurisdictions on a proportionate basis equal to the amount of funding through grant receipts or otherwise during the period of time when the agreement was in effect.

SECTION 11: AMENDMENTS.

This Council Agreement may be amended only by concurring resolutions by the governing bodies of two-thirds (2/3) of the members of this Council Agreement.

SECTION 12: EFFECTIVE DATE.

This Council Agreement shall become effective on the final date appearing immediately belowthat two-thirds (2/3) of the members agree..

of 2

AMENDMENT TO REGION 2000 EMERGENCY COMMUNICATIONS

REGIONAL COOPERATIVE AGREEMENT IN ORDER TO CHANGE THE NAME TO

CENTRAL VIRGINIA EMERGENCY COMMUNICATIONS REGIONAL COOPERATIVE AGREEMENT

This Agreement is entered into by and between Amherst County, Virginia, Bedford County, Virginia, the Town of Bedford, Virginia, and the City of Lynchburg, Virginia, collectively the “Member Jurisdictions”, and Central Virginia Planning District Commission (“CVPDC”), all political subdivisions or public bodies corporate and politic of the Commonwealth of Virginia, and all of which collectively may be referred to as the “Parties”.

RECITALS WHEREAS, the Parties previously entered into the Region 2000 Emergency Communications Regional Cooperative Agreement in order to create and operate the Region 2000 Radio Communications Board; and, WHEREAS, the parties have determined to change the name of the Region 2000 Radio Communications Board to the Central Virginia Radio Communications Board; and, WHEREAS, the Parties, by their execution hereof, have approved and made the change of the Region 2000 Radio Communications Board to the Central Virginia Radio Communications Board. NOW, THEREFORE, THIS AGREEMENT FURTHER WITNESSETH:

That upon the execution hereof by all Parties, the Region 2000 Radio Communications Board shall be and become, by change of name, the Central Virginia Radio Communications Board. In all other respects, the aforesaid Region 2000 Emergency Communications Regional Cooperative Agreement shall continue in full force and effect until otherwise agreed to by the Parties or as required by law.

IN WITNESS WHEREOF, the Parties have each caused this Amendment to the former Region 2000 Emergency Communications Regional Cooperative Agreement to be executed and dated as follows: AMHERST COUNTY, VIRGINIA By: _____________________________________ ____________________ Chair, Board of Supervisors Date signed

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BEDFORD COUNTY, VIRGINIA By: _____________________________________ ____________________ Chairman, Board of Supervisors Date signed TOWN OF BEDFORD, VIRGINIA By: _____________________________________ ____________________ Mayor Date signed CITY OF LYNCHBURG, VIRGINIA By: _____________________________________ ____________________ City Manager Date signed REGION 2000 LOCAL GOVERNMENT COUNCIL (now CENTRAL VIRGINIA PLANNING DISTRICT COMMISSION) By: ____________________________________ ____________________ Executive Director Date signed

agenda - localgovernmentcouncil.org · gary christie. 7. office space..... gary christie. 8. report...

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