agenda - mammoth community water district · agenda 5:30 p.m. a. roll call . directors alper, cage,...

of 4 06/18/2015 MCWD Regular Board Meeting

MAMMOTH COMMUNITY WATER DISTRICT

Post Office Box 597 Mammoth Lakes, California 93546-0597

721st Regular Meeting of the Thursday, June 18, 2015 Mammoth Community Water District Board of Directors

Please Note: Members of the public will have the opportunity to directly address the District Board of Directors

concerning any item listed on the Agenda below before or during consideration of that item.

AGENDA

5:30 P.M. A. Roll Call Directors Alper, Cage, Domaille, Henderson, and Smith B. Public Forum Any member of the public may address the Board relating to any matter within the Board’s jurisdiction. This need not be related to any item on the agenda, and presentation should be limited to five (5) minutes. No formal action by the Board will be taken on these items. C. Consent Agenda All matters listed are considered to be routine by the Board and may be enacted on by one motion. There will be no separate discussion on these items unless requested by the Board. If discussion is requested, that item will be moved and considered separately after adoption of the consent agenda. C-1 Approval of May 2015 Check Disbursements (Springbrook #’s 50144 – 50244) C-2 Approval of Minutes from the Special Board Workshop Held May 14, 2015 C-3 Approval of Minutes from the Regular Board Meeting Held May 21, 2015


C-4 Approval of Minutes from the Special Board Meeting Held June 4, 2015 D. Current Business D-1 Monthly Water Supply Update D-2 Discussion and Possible Adoption of Resolution No. 06-18-15-10 Placing in Nomination Patrick Hayes as a Continuing Board Member of the Association of California Water Agencies (ACWA) Region 3 Board D-3 Discussion and Possible Adoption of Resolution No. 06-18-15-11 Revising the Appropriations Limitation for the Fiscal Year 2015-2016 D-4 Discussion and Possible Approval of a Contract with Rudolph Construction for the Construction of the Equipment Storage Building not to Exceed $681,618 D-5 Discussion and Direction of an Amendment to the Employee Down Payment Assistance Agreement

• Hake Family Down Payment Assistance Program Status Update D-6 Discussion and Possible Direction to Staff on Policy for the District to Make Emergency Water Supplies Available to out of District Entities E. Consent Agenda No. 2 — Management Reports All matters listed are considered to be routine by the Board and may be acted on by one motion. There will be no separate discussion on these items unless requested by the Board. If discussion is requested, that item will be moved and considered separately after adoption of the consent agenda. E-1 Operations Superintendent’s Report E-2 Maintenance Superintendent’s Report E-3 Finance Department Report E-4 District Engineer’s Report E-5 Information Services Manager’s Report E-6 Human Resources Manager’s Report E-7 Public Relations / Environmental Specialist’s Report E-8 General Manager’s Report F. Board Member’s Committee Reports Standing Committees


Finance Committee (Special) – June 18, 2015* Technical Services Committee – June 16, 2015* Personnel Committee Long-Range Planning Investment Committee Joint District-USFS-TOML Liaison Committee IRWMP Advisory Committee *Committee meetings held during the month G. Attorney’s Report H. Closed Session H-1 Conference with Legal Counsel Existing Litigation – Pursuant to Government Code Section 54956.9 (a) Case: Mammoth Community Water District vs. United States Department of Interior, Bureau of Land Management; Mammoth Community Water District v. United States Department of Agriculture, Forest Service H-2 Conference with Legal Counsel Existing Litigation – Pursuant to Government Code Section 54956.9 (a) Case: Mammoth Community Water District vs. Great Basin Unified Air Pollution Control District with ORNI 50, LLC. as a Real Party in Interest – Mono County Superior Court H-3 Conference with Legal Counsel Anticipated Litigation – Significant exposure to litigation pursuant to Government Code Section 54956.9(a) Cases: 2 H-4 Conference with Legal Counsel Anticipated Litigation – Initiation of litigation pursuant to Government Code sections 54954.5(c) and 54956.9(a) and (d)(4) Cases: 1 I. Adjournment The meeting will be held in the conference room at the District facility located one mile east of Old Mammoth Road on Meridian Boulevard, just off Highway 203, Mammoth Lakes, California.


PATRICK A. HAYES General Manager

Date of Issuance: Friday, June 12, 2015 Posted: MCWD Office MCWD Website: www.mcwd.dst.ca.us cc: Members, Board of Directors Town of Mammoth Lakes KMMT, KIBS, KSRW Radio In compliance with the Americans with Disabilities Act, if you need a disability related modification or accommodation to participate in this meeting please call Stephanie Hake at (760) 934-2596 at least one full day before the meeting. Documents and material relating to an open session agenda item that are provided to the Mammoth Community Water District Board of Directors less than 72 hours prior to a regular meeting will be available for public inspection and copying at the District facility located at 1315 Meridian Boulevard, Mammoth Lakes, California.

of 2 06/18/2015 MCWD Technical Services Committee Meeting



NOTICE OF A TECHNICAL SERVICES COMMITTEE MEETING NOTICE IS HEREBY GIVEN that the Technical Services Committee of the Board of Directors of the Mammoth Community Water District will hold a TECHNICAL SERVICES COMMITTEE MEETING to be held TUESDAY, JUNE 16, 2015 at 2:30 P.M.



The agenda items are:

1. Review of the Operations Superintendent’s Report (E-1)

2. Review of the Maintenance Superintendent’s Report (E-2)

3. Review of the District Engineer’s Report (E-4)

4. Review of the Information Services Manager’s Report (E-5)

5. Monthly Water Supply Update (D-1)

6. Discussion on Policy for the District to Make Emergency Water Supplies Available to out of

District Entities (D-6)

7. Discussion / Questions Regarding Other Managers’ Reports

E-3 Finance Manager’s Report E-6 Human Resources Manager’s Report E-7 Public Relations / Environmental Specialist’s Report E-8 General Manager’s Report

The meeting will be held in the conference room at the District facility located one mile east of Old Mammoth Road on Meridian Boulevard, just off Highway 203, Mammoth Lakes, California.

of 2 06/18/2015 MCWD Technical Services Committee Meeting



06/18/2015 MCWD Finance Committee Meeting



NOTICE OF A SPECIAL FINANCE COMMITTEE MEETING NOTICE IS HEREBY GIVEN that the Finance Committee of the Board of Directors of the Mammoth Community Water District will hold a SPECIAL FINANCE COMMITTEE MEETING on THURSDAY, JUNE 18, 2015 at 8:00 A.M.



The agenda items are:

1. Review and Approval of Board Payment Requests for May 2015

2. Discussion and Review of May 2015 Check Register (C-1)

3. Discussion of Finance Manager’s Report (E-3)

4. Monthly Water Supply Update (D-1)

5. Discussion on Policy for the District to Make Emergency Water Supplies Available to out of

District Entities (D-6)

6. Discussion / Questions Regarding Other Managers’ Reports

E-1 Operations Superintendent’s Report E-2 Maintenance Superintendent’s Report E-4 District Engineer’s Report E-5 Information Services Manager’s Report E-6 Human Resources Manager’s Report E-7 Public Relations / Environmental Specialist’s Report E-8 General Manager’s Report

The meeting will be held in the conference room at the District facility located one mile east of Old Mammoth Road on Meridian Boulevard, just off Highway 203, Mammoth Lakes, California.

06/18/2015 MCWD Finance Committee Meeting



Agenda Item: C-1

June 18, 2015

Check Register for the Month of May 2015

Springbrook Software Report

(Check #50144* – 50244)

*Last month’s cover page should have indicated voided check #50143 as the last check for April.

MCWD Accounts Payable Check Register Notes May 1 to 31, 2015

CK # CK $$ Vendor Not

Budgeted Notes

50146 $7,770.00 Carson Pump Well 26 - Pump, Motor & Equipment 50171 $18,954.00 H2O Environmental, Inc WWTP - Clean Digester 50172 $9,685.00 Medora Corporation In Tank Mixer for T-6 50195 $50,789.48 Steve's Pumps & Well Drilling Well 10 50198 $56,841.25 Berchtold Equipment Company Skid Steer Bobcat 50204 $15,173.40 Electronic Data Solutions Mammoth Creek Stream Flow Measurements 50231 $12,022.96 US Geological Survey Water Quality Program 50243 $12,162.55 Water Works Engineers, LLC WWTP Optimization Study

50191 $140.00 SWRCB VOID - Renewal fee was not due this year.

20 Customers received rebates totaling $9,922.76 This includes 46 Toilets, 17 Shower Heads, and 6 Washers

May 2015 Gross Payroll ~ $ 242,601.10 May 2015 Net Payroll ~ $ 168,682.93 May 2015 Employer Paid Payroll Taxes ~ $ 3,624.21 May 2015 Employer Paid 401a ~ $ 48,520.22 (20% of Gross) May 2015 Employer Paid 401a Match ~ $ 4,609.51 (1.90% of Gross) May 2015 Employee Paid 457b ~ $ 28,547.10 (11.75% of Gross)

Merchant Name Fund GL Acct Cardholder Trans. Date Amount Description

VONS STORE00024000 10-110-6024 K. SIBERT 3/30 144.35 April Staff Meeting


VONS STORE00024000 10-110-6024 S. HAKE 3/31 20.25 April Staff Meeting Snacks


10-110-6024 Total 197.34

OUR WATER WORKS CAR WA 10-110-6155 P. HAYES 4/16 27.00 Veh No. 11 Wash

10-110-6155 Total 27.00

VONS STORE00024000 10-110-6180 S. HAKE 4/7 43.17 Breakroom Supplies

MAMMOTH BUSINESS ESSEN 10-110-6180 S. HAKE 4/27 12.32 Name Plate for B. Hylton

10-110-6180 Total 55.49

D J WALL-ST-JOURNAL 10-110-6192 P. HAYES 4/22 24.99 Monthly Subscription

10-110-6192 Total 24.99

APPLE STORE #R015 10-110-6210 P. HAYES 4/23 48.60 Cell Phone Case

10-110-6210 Total 48.60

LYNDA.COM, INC. 10-110-6215 I. YAMASHITA 4/27 25.00

Monthly fee for online training course-

BH.

LYNDA.COM, INC. 10-110-6215 I. YAMASHITA 4/28 25.00 Monthly fee for online training course-IY.

CONFERENCECALLSERVICES 10-110-6215 S. HAKE 4/16 16.81 Attorney Call-in for Board Meeting

VONS STORE00024000 10-110-6215 S. HAKE 4/16 62.66 Board Meeting Snacks

10-110-6215 Total 129.47

BUILDASIGN.COM 10-110-6237 I. YAMASHITA 4/16 19.99 Save a drop magnets

10-110-6237 Total 19.99

MAMMOTH BUSINESS ESSEN 10-120-6180 K. SIBERT 4/23 44.26 Ink Cartridges for Cash Receipts Printer

10-120-6180 Total 44.26

APPLE STORE #R070 10-130-6181 C. MURRAY 4/15 1,099.07 Ipad Air 2, SCADA access

10-130-6181 Total 1,099.07

ADOBE MU CREATIVE CLD 10-130-6192 K. SIBERT 4/18 14.99 Subscription - JM

ADOBE MU CREATIVE CLD 10-130-6192 K. SIBERT 4/18 14.99 Subscription - BH

10-130-6192 Total 29.98

VONS STORE00024000 10-140-6180 T. NELSON 4/10 28.80 8 Carboys Distilled Water

10-140-6180 Total 28.80

CREATIVE IMAGE EMBROIDERY 10-150-6024 C. MURRAY 4/24 12.96 MCWD Hat

10-150-6024 Total 12.96

BONFARE MARKET 34 10-150-6125 C. MURRAY 4/13 35.81 Fuel, travel Sacramento

7-ELEVEN 23074 10-150-6125 C. MURRAY 4/15 19.10 Fuel, travel Sacramento

10-150-6125 Total 54.91

DIY HOME CENTER #01 MA 10-150-6180 C. MURRAY 4/7 3.99 Screws for office

10-150-6180 Total 3.99

CALIFORNIA SPECIAL DISTR 10-150-6215 C. MURRAY 3/31 225.00 Supervisor Training

10-150-6215 Total 225.00

HOTELS.COM121679564368 10-150-6220 C. MURRAY 4/1 306.26 Hotel for supervisor training 6/2/15

MIKUNI JAPANESE RESTAURA 10-150-6220 C. MURRAY 4/13 28.00 Food, travel Sacramento

CARSON VALLEY GOLF COURSE 10-150-6220 C. MURRAY 4/13 5.75 Food, travel Sacramento

121 MEMOR PRIORITY PKG 10-150-6220 C. MURRAY 4/14 5.00 Parking, travel Sacramento

BLUE PRYNT RESTAURANT & B 10-150-6220 C. MURRAY 4/14 15.00 Food, travel Sacramento

IN-N-OUT BURGER #139 10-150-6220 C. MURRAY 4/15 9.02 Food, travel Sacramento

BEST WESTERN SUTTER HOUSE 10-150-6220 C. MURRAY 4/16 368.38 Hotel, travel Sacramento 4/13/15

10-150-6220 Total 737.41

USPS.COM CLICK66100611 10-160-6185 C. WEIBERT 4/10 9.97

Return to RadioShack, Wireless HD

Receiver

USPS 05470405436017143 10-160-6185 C. WEIBERT 4/22 4.27 Return to ACWA/JPIA Lending Library

10-160-6185 Total 14.24

VISA Purchases - April 1 June Board Packet


LATIN MARKET 10-160-6200 C. WEIBERT 4/1 20.00 April 2014 Safety Drawing

BASE CAMP CAFE 10-160-6200 C. WEIBERT 4/22 20.00 May 2014 Safety Drawing

ROBERTOS CAFE 10-160-6200 C. WEIBERT 4/23 20.00 May 2014 Safety Drawing

VONS STORE00024000 10-160-6200 C. WEIBERT 4/24 25.00 May 2014 Safety Drawing

10-160-6200 Total 85.00

OSTS INC 10-160-6215 C. WEIBERT 4/13 167.55 Traffic Control Flagger Safety DVD

RADIOSHACK.COM 10-160-6215 C. WEIBERT 4/15 (107.99)

Credit from RadioShack for Returned

Wireless HD Receiver

WAL-MART #1648 10-160-6215 C. WEIBERT 4/18 44.24 Supplies for April 28, 2015, Training

AMAZON.COM 10-160-6215 C. WEIBERT 4/21 209.54 Wireless HDMI Transmitter and Receiver

VONS STORE00024000 10-160-6215 C. WEIBERT 4/24 36.65 Supplies for April 28, 2015, Training

LATIN MARKET 10-160-6215 C. WEIBERT 4/27 250.00 Supplies for April 28, 2015, Training




10-160-6215 Total 717.86

WORK N GEAR 10-170-6024 H. WALDEN 4/17 78.77 Uniform jacket.

CARHARTT 10-170-6024 K. WEILAND 4/12 134.99 new work coat

CREATIVE IMAGE EMBROIDERY 10-170-6024 R. MOTLEY 4/24 44.82 hats for crew

10-170-6024 Total 258.58

BATTERY MART.COM 10-170-6150 H. WALDEN 4/1 153.20 Batteries for emergency lights.

10-170-6150 Total 153.20

ALUMINUM LADDER RACKS & 10-170-6155 K. WEILAND 4/10 730.25 fold down ladder rack for truck 65

10-170-6155 Total 730.25

RITE AID STORE 5842 10-170-6180 M. BUSBY 4/20 19.42 Phone charger

10-170-6180 Total 19.42

ALLOY 20-210-6024 J. PEDERSEN 4/23 46.72 Jeans for field work


20-210-6024 Total 69.34


20-220-6024 Total 12.96

DIY HOME CENTER #01 MA 20-220-6145 G. VANORSDOL 4/20 31.31 Well #10 plastic sheeting

DIY HOME CENTER #01 MA 20-220-6145 G. VANORSDOL 4/27 9.70 GWTP #1 recovery tank door sealant

DIY HOME CENTER #01 MA 20-220-6145 R. MOTLEY 4/1 18.84 electrical parts

20-220-6145 Total 59.85

NAPA OF MAMMOTH 20-230-6145 K. WEILAND 4/2 44.11 belts for air blower

20-230-6145 Total 44.11

DIY HOME CENTER #01 MA 20-230-6180 H. WALDEN 3/31 20.51 Replacement lamp at the OMR building.

20-230-6180 Total 20.51

SUPER CASUALS 20-245-6024 J. ARECHIGA 4/17 143.96 Clothing for Joe

AMAZON.COM 20-245-6024 J. BAKER 4/13 152.25 Work Boots for Jerry.

SUPER CASUALS 20-245-6024 J. SLOVER 4/22 359.80 work shirts for the crew 20 total.

SUPER CASUALS 20-245-6024 J. SLOVER 4/27 254.95

work pants and hi-visibility sweatshirt all

for john slover.

20-245-6024 Total 910.96

NAPA OF MAMMOTH 20-245-6155 J. ARECHIGA 3/31 6.87 Parts for truck no receipt

DIY HOME CENTER #01 MA 20-245-6155 J. ARECHIGA 3/31 10.55 Parts for air bag install shock absorbers

DIY HOME CENTER #01 MA 20-245-6155 J. ARECHIGA 3/31 1.68 Bolts for truck

DIY HOME CENTER #01 MA 20-245-6155 J. ARECHIGA 4/26 36.87 Oil for work trucks

20-245-6155 Total 55.97

DIY HOME CENTER #01 MA 20-245-6180 J. ARECHIGA 4/15 71.25 Miscellaneous tools

CELLULAR WORLD 166 20-245-6180 J. BAKER 4/22 37.79 Protective case for new cell phone.

20-245-6180 Total 109.04

NAPA OF MAMMOTH 20-250-6155 32917 J. ARECHIGA 4/15 84.34

Hydraulic oil for sweeper and Bob cat PO

# 32917



20-250-6155 32917 Total 84.34

BOOTBARN.COM 20-255-6024 B. STEUART 4/21 161.99 Boots for work.

CARHARTT 20-255-6024 R. GONZALEZ 4/26 529.17 jackets for brian,ben,and robert

20-255-6024 Total 691.16

OSI DISCOUNTSAFETYGEAR 20-255-6024 N/A M. LOGAN 4/6 (110.99)

Over Boots for Dept 255 this is a back

order Dept did not return packing slip

Rec by M.H.

20-255-6024 N/A Total (110.99)

HIGH COUNTRY LUMBER 20-255-6120 B. STEUART 4/29 13.56 Grinding wheels.

20-255-6120 Total 13.56

DIY HOME CENTER #01 MA 20-255-6145 R. GONZALEZ 4/6 30.74

aspen lane end of lane house parts to

connect to neihbors



connect to neihbors

20-255-6145 Total 38.02


nuts and bolts for the lock door for the

blasting

DIY HOME CENTER #01 MA 20-255-6150 R. GONZALEZ 4/14 8.19 hingges for the lock door for the blasting

20-255-6150 Total 18.56

CHEVRON 00091861 20-255-6155 R. GONZALEZ 4/17 12.00 washed the escape

20-255-6155 Total 12.00

DIY HOME CENTER #01 MA 20-255-6180 B. SULESKI 4/14 6.45 Cut keys for locks

DIY HOME CENTER #01 MA 20-255-6180 B. SULESKI 4/21 4.85

1x6 Galvanized nipple for 4 Fairway Drive

meter valve replacement job

20-255-6180 Total 11.30

DIY HOME CENTER #01 MA 22-0-1410 5045 H. WALDEN 4/23 45.73 Well 26 sample tree.

DIY HOME CENTER #01 MA 22-0-1410 5045 H. WALDEN 4/23 65.77 Well 26 sounding tube.


22-0-1410 5045 Total 168.80

GOOD LIFE CAFE 22-0-6215 7022 P. HAYES 4/1 33.52 Lunch with A. Lilly - Ormat Hearing

22-0-6215 7022 Total 33.52

EREPLACEMENTPARTS.COM 22-250-6180 5234 H. WALDEN 4/27 27.51 Carb kits for construction crew wackers

22-250-6180 5234 Total 27.51

DIY HOME CENTER #01 MA 22-250-6180 32918 J. ARECHIGA 4/9 8.22 Keys for quonset hut PO # 32918

22-250-6180 32918 Total 8.22

SHARPE SAFETY SUPPLY 22-250-6200 N/A 5234 M. LOGAN 4/22 545.00 Hard Hats and class 3 Safety Vest

22-250-6200 N/A 5234 Total 545.00

ALPINE PAINT (MAMMOTH) 23-0-1410 2010 K. WEILAND 3/31 226.59 paint interior of eq blower room

DIY HOME CENTER #01 MA 23-0-1410 2010 K. WEILAND 4/1 8.36 basin room roller nap

ALPINE PAINT (MAMMOTH) 23-0-1410 2010 K. WEILAND 4/1 329.93 basin room paint

ALPINE PAINT (MAMMOTH) 23-0-1410 2010 K. WEILAND 4/2 94.03 eq blower room paint

DIY HOME CENTER #01 MA 23-0-1410 2010 K. WEILAND 4/3 19.40 painting brushes

DIY HOME CENTER #01 MA 23-0-1410 2010 K. WEILAND 4/7 23.58 basin room paint supplies


DIY HOME CENTER #01 MA 23-0-1410 2010 K. WEILAND 4/13 92.32 skylight railing project

ALPINE PAINT (MAMMOTH) 23-0-1410 2010 K. WEILAND 4/13 64.20 skylight railing paint

23-0-1410 2010 Total 909.08

LESMAN INSTRUMENTS 23-0-1410 6300 R. MOTLEY 4/17 1,648.00

parts to remote analog signals to temp

pump at WWTP

23-0-1410 6300 Total 1,648.00

MITCHELL INSTRUMENTS C 23-0-1410 32877 6166-MAINTM. LOGAN 4/2 2,693.70 Laser Shaft Alignment tool

23-0-1410 32877 6166-MAINT Total 2,693.70





30-310-6024 Total 69.36

RADWELL INTL INC 30-320-6145 H. WALDEN 4/13 128.90 WWTP Filter feed pump VFD Box.

AUMA ACTUATORS 30-320-6145 R. MOTLEY 4/15 1,125.36 parts to repair bypass valve at WWTP

30-320-6145 Total 1,254.26

DIY HOME CENTER #01 MA 30-320-6150 H. WALDEN 4/8 8.20 WWTP EQ Bldg lighting.

DIY HOME CENTER #01 MA 30-320-6150 H. WALDEN 4/29 5.64

Waterless urinals in WWTP mens

restroom.

DIY HOME CENTER #01 MA 30-320-6150 K. WEILAND 4/15 46.12 press electrical room air filters

DIY HOME CENTER #01 MA 30-320-6150 M. HANNON 4/10 4.83 Paint rollers

DIY HOME CENTER #01 MA 30-320-6150 R. MOTLEY 4/10 12.66 paint for hand rails painting

30-320-6150 Total 77.45

DIY HOME CENTER #01 MA 30-320-6180 H. WALDEN 4/6 276.96 WWTP Skylight guards.



CREATIVE IMAGE EMBROIDERY 30-320-6180 K. WEILAND 4/22 5.40

STAPLES DIRECT 30-320-6180 R. MOTLEY 4/18 39.94 coffee for operators.

DIY HOME CENTER #01 MA 30-320-6180 T. NELSON 4/3 37.07 Bleach for fiter cleaning

DIY HOME CENTER #01 MA 30-320-6180 T. NELSON 4/14 138.18

Muriatic Acid, Coveralls, Hudson Sprayer

for filter Cleaning

30-320-6180 Total 514.31

QDOBA 366 30-320-6220 T. NELSON 4/27 9.00 Lunch for Cal Rural Water Training

30-320-6220 Total 9.00

MAMMOTH BUSINESS ESSEN 30-345-6185 J. BAKER 4/9 48.01 Mail out RFPs to contractors.

30-345-6185 Total 48.01


Repair to electrical panel at Tamarack Lift

Station.

30-355-6150 Total 8.51

DIY HOME CENTER #01 MA 30-355-6200 B. SULESKI 4/9 6.80 Air Hose for Gas Monitor

30-355-6200 Total 6.80

ELDORADO SUSHI-SAKE 30-355-6220 B. STEUART 4/19 59.69 Dinner at training

DENNY'S #8734 30-355-6220 B. STEUART 4/21 27.17 Breakfast at training.

HOLIDAY INN RENO-SPARKS 30-355-6220 B. STEUART 4/21 181.58 Hotel for training.

FIVE GUYS #1560 30-355-6220 R. GONZALEZ 4/19 27.56 lunch for brian and robert ,classes

OUTBACK 3216 30-355-6220 R. GONZALEZ 4/21 71.26 dinner for brian and robert for classes

HOLIDAY INN RENO-SPARKS 30-355-6220 R. GONZALEZ 4/20 10.00 breakfast , classes for brian and robert

CRLLC 8768 30-355-6220 R. GONZALEZ 4/21 30.15 gas for the escape

IN-N-OUT BURGER #187 30-355-6220 R. GONZALEZ 4/21 9.26 dinner for brian and robert for classes

HOLIDAY INN RENO-SPARKS 30-355-6220 R. GONZALEZ 4/21 181.58 hotel for the classes

30-355-6220 Total 598.25

Staff Total 15,378.28

ADOBE ACROBT PRO SUB 10-110-6192 M. VENDORS 4/26 19.99 Subscription - SH

10-110-6192 Total 19.99

AT&T DATA 10-150-6210 M. VENDORS 4/25 30.00

10-150-6210 Total 30.00

DTV DIRECTV SERVICE 10-110-6024 M. VENDORS 4/3 52.49

10-110-6024 Total 52.49

MAMMOTH BUSINESS ESSEN 10-130-6185 M. VENDORS 4/6 18.51

10-130-6185 Total 18.51



STAPLS7135117799000001 10-110-6180 M. VENDORS 4/16 227.28 Office Supplies




10-110-6180 Total 760.06

TERMINIX INT. LOCKBOX 10-110-6100 M. VENDORS 4/7 120.00 Pest Control Services

10-110-6100 Total 120.00

UPS 000000X1W667135 10-110-6185 M. VENDORS 4/7 98.73

UPS 000000X1W667145 10-110-6185 M. VENDORS 4/14 33.18

UPS 000000X1W667155 10-110-6185 M. VENDORS 4/21 71.80

UPS 000000X1W667165 10-110-6185 M. VENDORS 4/28 89.46

10-110-6185 Total 293.17

WESTERN NEVADA SUPPLY 10-110-6100 M. VENDORS 4/7 6,138.15

10-110-6100 Total 6,138.15

Vendor Total 7,432.37

Combined Total 22,810.65







10-110-6024 Total 197.34

OUR WATER WORKS CAR WA 10-110-6155 P. HAYES 4/16 27.00 Veh No. 11 Wash

10-110-6155 Total 27.00

VONS STORE00024000 10-110-6180 S. HAKE 4/7 43.17 Breakroom Supplies

MAMMOTH BUSINESS ESSEN 10-110-6180 S. HAKE 4/27 12.32 Name Plate for B. Hylton

10-110-6180 Total 55.49

D J WALL-ST-JOURNAL 10-110-6192 P. HAYES 4/22 24.99 Monthly Subscription

10-110-6192 Total 24.99

APPLE STORE #R015 10-110-6210 P. HAYES 4/23 48.60 Cell Phone Case

10-110-6210 Total 48.60

LYNDA.COM, INC. 10-110-6215 I. YAMASHITA 4/27 25.00

Monthly fee for online training course-

BH.

LYNDA.COM, INC. 10-110-6215 I. YAMASHITA 4/28 25.00 Monthly fee for online training course-IY.

CONFERENCECALLSERVICES 10-110-6215 S. HAKE 4/16 16.81 Attorney Call-in for Board Meeting

VONS STORE00024000 10-110-6215 S. HAKE 4/16 62.66 Board Meeting Snacks

10-110-6215 Total 129.47

BUILDASIGN.COM 10-110-6237 I. YAMASHITA 4/16 19.99 Save a drop magnets

10-110-6237 Total 19.99

MAMMOTH BUSINESS ESSEN 10-120-6180 K. SIBERT 4/23 44.26 Ink Cartridges for Cash Receipts Printer

10-120-6180 Total 44.26

APPLE STORE #R070 10-130-6181 C. MURRAY 4/15 1,099.07 Ipad Air 2, SCADA access

10-130-6181 Total 1,099.07

ADOBE MU CREATIVE CLD 10-130-6192 K. SIBERT 4/18 14.99 Subscription - JM

ADOBE MU CREATIVE CLD 10-130-6192 K. SIBERT 4/18 14.99 Subscription - BH

10-130-6192 Total 29.98

VONS STORE00024000 10-140-6180 T. NELSON 4/10 28.80 8 Carboys Distilled Water

10-140-6180 Total 28.80


10-150-6024 Total 12.96

BONFARE MARKET 34 10-150-6125 C. MURRAY 4/13 35.81 Fuel, travel Sacramento

7-ELEVEN 23074 10-150-6125 C. MURRAY 4/15 19.10 Fuel, travel Sacramento

10-150-6125 Total 54.91

DIY HOME CENTER #01 MA 10-150-6180 C. MURRAY 4/7 3.99 Screws for office

10-150-6180 Total 3.99

CALIFORNIA SPECIAL DISTR 10-150-6215 C. MURRAY 3/31 225.00 Supervisor Training

10-150-6215 Total 225.00

HOTELS.COM121679564368 10-150-6220 C. MURRAY 4/1 306.26 Hotel for supervisor training 6/2/15

MIKUNI JAPANESE RESTAURA 10-150-6220 C. MURRAY 4/13 28.00 Food, travel Sacramento

CARSON VALLEY GOLF COURSE 10-150-6220 C. MURRAY 4/13 5.75 Food, travel Sacramento

121 MEMOR PRIORITY PKG 10-150-6220 C. MURRAY 4/14 5.00 Parking, travel Sacramento

BLUE PRYNT RESTAURANT & B 10-150-6220 C. MURRAY 4/14 15.00 Food, travel Sacramento

IN-N-OUT BURGER #139 10-150-6220 C. MURRAY 4/15 9.02 Food, travel Sacramento

BEST WESTERN SUTTER HOUSE 10-150-6220 C. MURRAY 4/16 368.38 Hotel, travel Sacramento 4/13/15

10-150-6220 Total 737.41

USPS.COM CLICK66100611 10-160-6185 C. WEIBERT 4/10 9.97

Return to RadioShack, Wireless HD

Receiver

USPS 05470405436017143 10-160-6185 C. WEIBERT 4/22 4.27 Return to ACWA/JPIA Lending Library

10-160-6185 Total 14.24



LATIN MARKET 10-160-6200 C. WEIBERT 4/1 20.00 April 2014 Safety Drawing

BASE CAMP CAFE 10-160-6200 C. WEIBERT 4/22 20.00 May 2014 Safety Drawing

ROBERTOS CAFE 10-160-6200 C. WEIBERT 4/23 20.00 May 2014 Safety Drawing

VONS STORE00024000 10-160-6200 C. WEIBERT 4/24 25.00 May 2014 Safety Drawing

10-160-6200 Total 85.00

OSTS INC 10-160-6215 C. WEIBERT 4/13 167.55 Traffic Control Flagger Safety DVD

RADIOSHACK.COM 10-160-6215 C. WEIBERT 4/15 (107.99)

Credit from RadioShack for Returned

Wireless HD Receiver

WAL-MART #1648 10-160-6215 C. WEIBERT 4/18 44.24 Supplies for April 28, 2015, Training

AMAZON.COM 10-160-6215 C. WEIBERT 4/21 209.54 Wireless HDMI Transmitter and Receiver


LATIN MARKET 10-160-6215 C. WEIBERT 4/27 250.00 Supplies for April 28, 2015, Training




10-160-6215 Total 717.86

WORK N GEAR 10-170-6024 H. WALDEN 4/17 78.77 Uniform jacket.

CARHARTT 10-170-6024 K. WEILAND 4/12 134.99 new work coat

CREATIVE IMAGE EMBROIDERY 10-170-6024 R. MOTLEY 4/24 44.82 hats for crew

10-170-6024 Total 258.58

BATTERY MART.COM 10-170-6150 H. WALDEN 4/1 153.20 Batteries for emergency lights.

10-170-6150 Total 153.20

ALUMINUM LADDER RACKS & 10-170-6155 K. WEILAND 4/10 730.25 fold down ladder rack for truck 65

10-170-6155 Total 730.25

RITE AID STORE 5842 10-170-6180 M. BUSBY 4/20 19.42 Phone charger

10-170-6180 Total 19.42



20-210-6024 Total 69.34


20-220-6024 Total 12.96

DIY HOME CENTER #01 MA 20-220-6145 G. VANORSDOL 4/20 31.31 Well #10 plastic sheeting

DIY HOME CENTER #01 MA 20-220-6145 G. VANORSDOL 4/27 9.70 GWTP #1 recovery tank door sealant

DIY HOME CENTER #01 MA 20-220-6145 R. MOTLEY 4/1 18.84 electrical parts

20-220-6145 Total 59.85

NAPA OF MAMMOTH 20-230-6145 K. WEILAND 4/2 44.11 belts for air blower

20-230-6145 Total 44.11

DIY HOME CENTER #01 MA 20-230-6180 H. WALDEN 3/31 20.51 Replacement lamp at the OMR building.

20-230-6180 Total 20.51

SUPER CASUALS 20-245-6024 J. ARECHIGA 4/17 143.96 Clothing for Joe

AMAZON.COM 20-245-6024 J. BAKER 4/13 152.25 Work Boots for Jerry.

SUPER CASUALS 20-245-6024 J. SLOVER 4/22 359.80 work shirts for the crew 20 total.

SUPER CASUALS 20-245-6024 J. SLOVER 4/27 254.95

work pants and hi-visibility sweatshirt all

for john slover.

20-245-6024 Total 910.96

NAPA OF MAMMOTH 20-245-6155 J. ARECHIGA 3/31 6.87 Parts for truck no receipt

DIY HOME CENTER #01 MA 20-245-6155 J. ARECHIGA 3/31 10.55 Parts for air bag install shock absorbers

DIY HOME CENTER #01 MA 20-245-6155 J. ARECHIGA 3/31 1.68 Bolts for truck

DIY HOME CENTER #01 MA 20-245-6155 J. ARECHIGA 4/26 36.87 Oil for work trucks

20-245-6155 Total 55.97

DIY HOME CENTER #01 MA 20-245-6180 J. ARECHIGA 4/15 71.25 Miscellaneous tools

CELLULAR WORLD 166 20-245-6180 J. BAKER 4/22 37.79 Protective case for new cell phone.

20-245-6180 Total 109.04

NAPA OF MAMMOTH 20-250-6155 32917 J. ARECHIGA 4/15 84.34

Hydraulic oil for sweeper and Bob cat PO

# 32917



20-250-6155 32917 Total 84.34

BOOTBARN.COM 20-255-6024 B. STEUART 4/21 161.99 Boots for work.

CARHARTT 20-255-6024 R. GONZALEZ 4/26 529.17 jackets for brian,ben,and robert

20-255-6024 Total 691.16

OSI DISCOUNTSAFETYGEAR 20-255-6024 N/A M. LOGAN 4/6 (110.99)

Over Boots for Dept 255 this is a back

order Dept did not return packing slip

Rec by M.H.

20-255-6024 N/A Total (110.99)

HIGH COUNTRY LUMBER 20-255-6120 B. STEUART 4/29 13.56 Grinding wheels.

20-255-6120 Total 13.56



connect to neihbors



connect to neihbors

20-255-6145 Total 38.02


nuts and bolts for the lock door for the

blasting

DIY HOME CENTER #01 MA 20-255-6150 R. GONZALEZ 4/14 8.19 hingges for the lock door for the blasting

20-255-6150 Total 18.56

CHEVRON 00091861 20-255-6155 R. GONZALEZ 4/17 12.00 washed the escape

20-255-6155 Total 12.00

DIY HOME CENTER #01 MA 20-255-6180 B. SULESKI 4/14 6.45 Cut keys for locks


1x6 Galvanized nipple for 4 Fairway Drive

meter valve replacement job

20-255-6180 Total 11.30

DIY HOME CENTER #01 MA 22-0-1410 5045 H. WALDEN 4/23 45.73 Well 26 sample tree.



22-0-1410 5045 Total 168.80

GOOD LIFE CAFE 22-0-6215 7022 P. HAYES 4/1 33.52 Lunch with A. Lilly - Ormat Hearing

22-0-6215 7022 Total 33.52

EREPLACEMENTPARTS.COM 22-250-6180 5234 H. WALDEN 4/27 27.51 Carb kits for construction crew wackers

22-250-6180 5234 Total 27.51

DIY HOME CENTER #01 MA 22-250-6180 32918 J. ARECHIGA 4/9 8.22 Keys for quonset hut PO # 32918

22-250-6180 32918 Total 8.22

SHARPE SAFETY SUPPLY 22-250-6200 N/A 5234 M. LOGAN 4/22 545.00 Hard Hats and class 3 Safety Vest

22-250-6200 N/A 5234 Total 545.00

ALPINE PAINT (MAMMOTH) 23-0-1410 2010 K. WEILAND 3/31 226.59 paint interior of eq blower room

DIY HOME CENTER #01 MA 23-0-1410 2010 K. WEILAND 4/1 8.36 basin room roller nap


ALPINE PAINT (MAMMOTH) 23-0-1410 2010 K. WEILAND 4/2 94.03 eq blower room paint

DIY HOME CENTER #01 MA 23-0-1410 2010 K. WEILAND 4/3 19.40 painting brushes

DIY HOME CENTER #01 MA 23-0-1410 2010 K. WEILAND 4/7 23.58 basin room paint supplies


DIY HOME CENTER #01 MA 23-0-1410 2010 K. WEILAND 4/13 92.32 skylight railing project

ALPINE PAINT (MAMMOTH) 23-0-1410 2010 K. WEILAND 4/13 64.20 skylight railing paint

23-0-1410 2010 Total 909.08

LESMAN INSTRUMENTS 23-0-1410 6300 R. MOTLEY 4/17 1,648.00

parts to remote analog signals to temp

pump at WWTP

23-0-1410 6300 Total 1,648.00

MITCHELL INSTRUMENTS C 23-0-1410 32877 6166-MAINTM. LOGAN 4/2 2,693.70 Laser Shaft Alignment tool

23-0-1410 32877 6166-MAINT Total 2,693.70





30-310-6024 Total 69.36

RADWELL INTL INC 30-320-6145 H. WALDEN 4/13 128.90 WWTP Filter feed pump VFD Box.

AUMA ACTUATORS 30-320-6145 R. MOTLEY 4/15 1,125.36 parts to repair bypass valve at WWTP

30-320-6145 Total 1,254.26

DIY HOME CENTER #01 MA 30-320-6150 H. WALDEN 4/8 8.20 WWTP EQ Bldg lighting.

DIY HOME CENTER #01 MA 30-320-6150 H. WALDEN 4/29 5.64

Waterless urinals in WWTP mens

restroom.

DIY HOME CENTER #01 MA 30-320-6150 K. WEILAND 4/15 46.12 press electrical room air filters

DIY HOME CENTER #01 MA 30-320-6150 M. HANNON 4/10 4.83 Paint rollers

DIY HOME CENTER #01 MA 30-320-6150 R. MOTLEY 4/10 12.66 paint for hand rails painting

30-320-6150 Total 77.45




CREATIVE IMAGE EMBROIDERY 30-320-6180 K. WEILAND 4/22 5.40

STAPLES DIRECT 30-320-6180 R. MOTLEY 4/18 39.94 coffee for operators.

DIY HOME CENTER #01 MA 30-320-6180 T. NELSON 4/3 37.07 Bleach for fiter cleaning

DIY HOME CENTER #01 MA 30-320-6180 T. NELSON 4/14 138.18

Muriatic Acid, Coveralls, Hudson Sprayer

for filter Cleaning

30-320-6180 Total 514.31

QDOBA 366 30-320-6220 T. NELSON 4/27 9.00 Lunch for Cal Rural Water Training

30-320-6220 Total 9.00

MAMMOTH BUSINESS ESSEN 30-345-6185 J. BAKER 4/9 48.01 Mail out RFPs to contractors.

30-345-6185 Total 48.01


Repair to electrical panel at Tamarack Lift

Station.

30-355-6150 Total 8.51

DIY HOME CENTER #01 MA 30-355-6200 B. SULESKI 4/9 6.80 Air Hose for Gas Monitor

30-355-6200 Total 6.80

ELDORADO SUSHI-SAKE 30-355-6220 B. STEUART 4/19 59.69 Dinner at training

DENNY'S #8734 30-355-6220 B. STEUART 4/21 27.17 Breakfast at training.

HOLIDAY INN RENO-SPARKS 30-355-6220 B. STEUART 4/21 181.58 Hotel for training.

FIVE GUYS #1560 30-355-6220 R. GONZALEZ 4/19 27.56 lunch for brian and robert ,classes

OUTBACK 3216 30-355-6220 R. GONZALEZ 4/21 71.26 dinner for brian and robert for classes

HOLIDAY INN RENO-SPARKS 30-355-6220 R. GONZALEZ 4/20 10.00 breakfast , classes for brian and robert

CRLLC 8768 30-355-6220 R. GONZALEZ 4/21 30.15 gas for the escape

IN-N-OUT BURGER #187 30-355-6220 R. GONZALEZ 4/21 9.26 dinner for brian and robert for classes

HOLIDAY INN RENO-SPARKS 30-355-6220 R. GONZALEZ 4/21 181.58 hotel for the classes

30-355-6220 Total 598.25

Staff Total 15,378.28

ADOBE ACROBT PRO SUB 10-110-6192 M. VENDORS 4/26 19.99 Subscription - SH

10-110-6192 Total 19.99

AT&T DATA 10-150-6210 M. VENDORS 4/25 30.00

10-150-6210 Total 30.00

DTV DIRECTV SERVICE 10-110-6024 M. VENDORS 4/3 52.49

10-110-6024 Total 52.49

MAMMOTH BUSINESS ESSEN 10-130-6185 M. VENDORS 4/6 18.51

10-130-6185 Total 18.51







10-110-6180 Total 760.06

TERMINIX INT. LOCKBOX 10-110-6100 M. VENDORS 4/7 120.00 Pest Control Services

10-110-6100 Total 120.00

UPS 000000X1W667135 10-110-6185 M. VENDORS 4/7 98.73

UPS 000000X1W667145 10-110-6185 M. VENDORS 4/14 33.18

UPS 000000X1W667155 10-110-6185 M. VENDORS 4/21 71.80

UPS 000000X1W667165 10-110-6185 M. VENDORS 4/28 89.46

10-110-6185 Total 293.17

WESTERN NEVADA SUPPLY 10-110-6100 M. VENDORS 4/7 6,138.15

10-110-6100 Total 6,138.15

Vendor Total 7,432.37

Combined Total 22,810.65


Agenda Item C-2 June 18, 2015

Minutes 05-14-2015 sh Page 1 of 3

MINUTES

Thursday, May 14, 2015 Mammoth Community Water District

Special Board Workshop

The Board of Directors convened in session at the hour of 11:12 a.m. A twenty minute recess was taken; and the meeting was adjourned at 1:38 p.m. Prepared by: Stephanie Hake Executive Assistant ATTEST: Patrick A. Hayes General Manager



THE SPECIAL WORKSHOP of the Board of Directors of the Mammoth Community Water District was held on Thursday, May 14, 2015, at 11:12 a.m.

A. ROLL CALL

Board Present Director: Dennis Domaille Director: Earl Henderson Director: Tom Smith Director: Tom Cage Board Absent Director: Gordon Alper Staff Present General Manager: Patrick Hayes District Engineer: John Pedersen Operations Superintendent: Karl Schnadt Maintenance Superintendent: Mark Busby Finance Manager: Jeffrey Beatty Information Services Manager: Justin Mulbay Public Relations / Environmental Specialist Manager: Irene Yamashita Human Resources Manager: Kay Hartman Executive Assistant: Stephanie Hake Guests Sanjay Gaur: Raftelis Financial, Inc. Kevin Kostiuk: Raftelis Financial, Inc. Tim Flynn President Smith called the meeting to order at 11:12 a.m.

B. WORKSHOP Patrick Hayes opened the workshop by introducing Sanjay Gaur and Kevin Kostiuk of Raftelis Financial, Inc. Mr. Hayes provided a brief overview of the 2015 Water and Wastewater Rate, Connection Fee and Reserve Policy Study that Raftelis Financial has been contracted to do. Sanjay Gaur guided the Board through a Power Point presentation, laying out the study objectives, the proposed timeline of the project and the various components that encompass the scope of work.



Discussion and comments from Board members focused on the Reserve Policy framework and the possibility of developing a policy of a drought surcharge rate structure. Connection Fees were briefly addressed, as well.

C. ADJOURNMENT President Smith adjourned the meeting at 1:38 p.m. Note: This workshop, 05-14-2015, was not recorded due to a malfunction with the recording equipment.



MINUTES

Thursday, May 21, 2015 Mammoth Community Water District

Regular Board Meeting

The Board of Directors convened in session at the hour of 5:36 p.m. A brief recess was taken and the meeting was adjourned at 8:00 p.m. Prepared by: Stephanie Hake Executive Assistant ATTEST: Patrick A. Hayes General Manager



THE REGULAR MEETING of the Board of Directors of the Mammoth Community Water District held on Thursday, May 21, 2015 at 5:36 p.m.

A. ROLL CALL

Board Present Director: Tom Cage Director: Dennis Domaille Director: Earl Henderson Director: Tom Smith Board Absent Director: Gordon Alper Staff Present General Manager: Patrick Hayes District Engineer: John Pedersen Operations Superintendent: Karl Schnadt Maintenance Superintendent: Mark Busby Finance Manager: Jeffrey Beatty Information Services Manager: Justin Mulbay Public Relations / Environmental Specialist Manager: Irene Yamashita Human Resources Manager: Kay Hartman Executive Assistant: Stephanie Hake District Counsel: Joshua Horowitz (via Telephone) Guests Present Clay Murray: MCWD staff Tim Flynn

B. PUBLIC FORUM President Smith opened the public forum at 5:36 p.m. Mr. Tim Flynn addressed the Board of Directors with comments regarding the possibility of capturing storm water runoff and including it into the recycled water program. Following a brief discussion on the subject, President Smith thanked Mr. Flynn for his comments. President Smith closed the public forum at 5:41 p.m.



C. CONSENT AGENDA

C-1 Approval of April 2015 Check Disbursements (Springbrook #’s 50015 – 50142) C-2 Approval of Minutes from the Special Board Meeting Held February 19, 2015 C-3 Approval of Minutes from the Regular Board Meeting Held April 16, 2015 It was noted that since the distribution of the Board Meeting Agenda Packet on May 15, item C-3 had a brief amendment regarding the Investment Committee report. President Smith called for a motion. BOARD ACTION – To approve the Consent Agenda items C-1, C-2, and C-3 with the noted amendments MOVED BY: Director Cage SECONDED BY: Director Henderson AYES: Directors Cage, Domaille, Henderson, and Smith NAYS: None ABSENT: Director Alper

D. CURRENT BUSINESS

D-1 Monthly Water Supply Update a. State Water Resources Control Board proposal for mandatory urban water conservation

requirements

Karl Schnadt indicated the current data suggests that the water supply is adequate for the next two months or until demand increases with warmer temperatures; therefore staff’s recommendation is to remain at Level 3 restrictions. Mr. Schnadt noted that Well 17 is back on line and Well 10 should operational in the coming weeks. BOARD ACTION – None D-2 Discussion and Possible Approval of a Contract with Hanna Gabriel Wells Architects for Administration Building Needs Assessment Patrick Hayes described many reasons for needing to formally evaluate the administration building for its strengths, weaknesses and appropriateness for conducting daily business. Mr. Hayes pointed out that the building should be considered like any other asset the District owns and maintains. The discussion concluded with acknowledgment that the building is inefficient, but that a formal assessment should wait until early 2016. Direction was given to the General Manager to put the item on hold and revisit the subject in February 2016. BOARD ACTION – None



D-3 Discussion and Possible Approval of an Amendment to the Employee Down Payment Assistance Agreement The proposed amendments to the Employee Down Payment Assistance Agreement (EDPAA) were presented to the Board members for review. Attorney Horowitz provided a review of the substantive changes and additions in the presented amended agreement. Following some discussion, the Board members determined that they would like some time to review the suggested amendments and the item should be brought back in June for further discussion. BOARD ACTION – None D-4 Discussion and Possible Authorization for the District to Retain Liebert, Cassidy and Whitmore to Provide Legal Services for Certain Labor and Personnel Matters Kay Hartman commented that the District is currently a member of the Liebert, Cassidy, and Whitmore (LCW) training consortium, but that the resources are limited through the consortium. Staff would like to be able to fully engage the legal services of LCW for personnel matters. It was noted that LCW specializes in working with public sector agencies. Following a brief discussion, President Smith called for a motion. BOARD ACTION – To direct the General Manager to engage the legal services of Liebert, Cassidy and Whitmore for specialized labor and personnel matters MOVED BY: Director Domaille SECONDED BY: Director Cage AYES: Directors Cage, Domaille, Henderson, and Smith NAYS: None ABSENT: Director Alper

E. CONSENT AGENDA NO. 2 – MANAGEMENT REPORTS

E-1 Operations Superintendent’s Report E-2 Maintenance Superintendent’s Report E-3 Finance Manager’s Report E-4 District Engineer’s Report E-5 Information Services Manager’s Report E-6 Human Resources Manager’s Report E-7 Public Relations / Environmental Specialist’s Report E-8 General Manager’s Report Jeff Beatty requested to amend the Finance Manager’s report to reflect the District loan to the Snowcreek Golf Course should reflect 10 years in duration. As well, on page 3 within the Budget Analysis paragraph 1/12 of the budget should be reflected not 11/12 of the budget.



Due to the monthly water/wastewater billing cycle now ending on the last day of each month, staff was directed to investigate the impacts of adjusting the “Due Date” on the monthly bills from the 20th to the 25th of each month. President Smith then called for a motion. BOARD ACTION – To approve the Consent Agenda No. 2 MOVED BY: Director Henderson SECONDED BY: Director Domaille AYES: Directors Cage, Domaille, Henderson, and Smith NAYS: None ABSENT: Director Alper

F. BOARD MEMBERS’ COMMITTEE REPORTS

Standing Committees Finance Committee (Special) – May 20, 2015* Tom Cage Tom Smith - Alternate Technical Services Committee – May 19, 2015* Earl Henderson Dennis Domaille Personnel Committee Tom Smith Dennis Domaille Investment Committee Tom Cage Tom Smith - Alternate Joint District – USFS-TOML Liaison Committee Tom Smith Earl Henderson Long-Range Planning Committee Dennis Domaille Gordon Alper IRWMP Advisory Committee Tom Smith Gordon Alper *Committee meetings held during the month Director Cage reported that the Finance Committee met. It was noted that an update on the Hake residence had been provided. Director Domaille reported that the Technical Services Committee meeting was held and that the discussion centered around two substantial leaks in the distribution system that were discovered during the month.



Director Henderson reported that the Mono County LAFCO met and the primary areas of discussion were the annual budget and the consolidation of a couple of special districts in the northern part of Mono County. There were no other committee meetings held during the month.

G. ATTORNEY REPORT Attorney Horowitz indicated that there was very little to report at this time. A brief recess was taken. The Board members went into closed session at 7:24 p.m.

H. CLOSED SESSION H-1 Conference with Legal Counsel Existing Litigation – Pursuant to Government Code Section 54956.9 (a) Case: Mammoth Community Water District vs. United States Department of Interior, Bureau of Land Management; Mammoth Community Water District v. United States Department of Agriculture, Forest Service H-2 Conference with Legal Counsel Existing Litigation – Pursuant to Government Code Section 54956.9 (a) Case: Mammoth Community Water District vs. Great Basin Unified Air Pollution Control District with ORNI 50, LLC as a Real Party in Interest – Mono County Superior Court H-3 Conference with Legal Counsel Anticipated Litigation – Significant exposure to litigation pursuant to Government Code Section 54956.9(a) Cases: 1 The Board returned to open session at 8:00 p.m. There was no report from closed session.

I. ADJOURNMENT President Smith adjourned the meeting at 8:00 p.m.

Agenda Item: C-4 June 18, 2015


MINUTES

Thursday, June 4, 2015 Mammoth Community Water District

Special Board Meeting

The Board of Directors convened in session at the hour of 8:35 A.M. No recess was taken and the meeting was adjourned at 9:35 A.M. Prepared by: Stephanie Hake Executive Assistant ATTEST: Patrick A. Hayes General Manager

Agenda Item: C-4 June 18, 2015


THE SPECIAL MEETING of the Board of Directors of the Mammoth Community Water District held on Thursday, June 4, 2015 8:35 A.M.

A. ROLL CALL

Board Present Director: Tom Cage Director: Dennis Domaille Director: Earl Henderson Director: Tom Smith Board Absent Director: Gordon Alper Staff Present General Manager: Patrick Hayes District Engineer: John Pedersen District Counsel: Steve Kronick (via Telephone) District Counsel: Alan Lilly (via Telephone)

B. PUBLIC FORUM President Smith opened the public forum at 8:36 a.m.

No one addressed the Board

President Smith closed the public forum at 8:36 a.m.

C. CLOSED SESSION C-1 Conference with Legal Counsel Existing Litigation – Pursuant to Government Code Section 54956.9 (a) Case: Mammoth Community Water District vs. United States Department of Interior, Bureau of Land Management; Mammoth Community Water District v. United States Department of Agriculture, Forest Service C-2 Conference with Legal Counsel Existing Litigation – Pursuant to Government Code Section 54956.9 (a) Case: Mammoth Community Water District vs. Great Basin Unified Air Pollution Control District with ORNI 50, LLC. as a Real Party in Interest – Mono County Superior Court The Board returned to open session at 9:35 A.M. There was no report out of closed session.

D. ADJOURNMENT President Smith adjourned the meeting at 9:35 A.M.

Agenda Item: D-1 06-18-2015

Page 1 of 2

AGENDA ITEM

Subject: Monthly Water Supply Update Information Provided By: Karl Schnadt, Operations Superintendent

Background Due to the below normal snowpack conditions in April of 2012, the Board approved a resolution (04-19-12-06) declaring a threatened existence of a water shortage. Level 1 restrictions were implemented at that time and remained in effect due to the continuing record dry conditions. At the April 2014 regular Board meeting, the Board was presented agenda item D-2 regarding the quarterly water supply forecast. Due to the ongoing drought conditions and the possible need to increase outdoor watering restrictions, the Board requested staff to provide monthly updates to the water supply and customer demand nexus. At the February 2015 Board meeting, the Board acting on staff recommendation, raised the level of water conservation measures to Level 2. Due to the record breaking low annual snow pack and the mechanical failures at well 10 and 17, a special Board meeting was held on April 1, 2015. At that meeting the Board acting on staff recommendation, raised the level of water conservation measures to Level 3.

Discussion Surface water flows remain below the minimum requirements to allow diversions at Lake Mary, therefore no surface water is being used at this time to meet consumer demand. We continue to maintain approximately 200 ac/ft of water in storage at the lake. This water will be held in reserve for emergency use if needed. If runoff from any precipitation allows, and flow requirements are met, we will add water to storage for later usage, otherwise there is no change to this supply from the previous months report.

Groundwater Well 10 has been repaired and has been placed back into normal operation. The status of our remaining wells are as follows. All groundwater production wells are operational and available for service. Wells 6, 10, 15, 16, 17, 20 and 25 are operating as expected and are being monitored daily. Wells 1 and 18 are operating on a limited basis due to low groundwater levels. The wells currently available have the capacity to meet the expected demand for the remainder of June and July.

Total demand in May was 126 ac/ft. This was below the average demand of 220 ac/ft that occurred in May of the previous two years. This reduction in demand was primarily due to the nine days of precipitation and cool temperatures that occurred during the month, as well as our current conservation program. June demand is expected to be approximately 270 ac/ft. Demand in July is expected to increase to approximately 300 ac/ft.


Page 2 of 2

Conclusion

Groundwater well levels will continue to be closely monitored, and adjustments made to production sources as needed. Based on current groundwater levels and production rates, the water supply remains adequate to meet demand for the next 30 days. In order to meet the requirements of the State imposed regulations, it is anticipated that Level 3 conservation measures will need to remain in effect through the summer irrigation season.

Fiscal Impact N/A

Requested Action Staff recommends no changes to the existing level of water restrictions at this time.


Page 1 of 1

AGENDA ITEM Subject: Resolution No. 06-18-15-10 Placing in Nomination Patrick A. Hayes as a Continuing ACWA Region 3 Board Member Information Provided By: Patrick A. Hayes

Background The Mammoth Community Water District (MCWD) is a member of the Association of California Water Agencies (ACWA) Region 3. ACWA Region 3 is comprised of approximately 30 water, utility, irrigation, sanitation and services districts and cities in the eastern region of California. This area is roughly 36,229 square miles in size and has a population of almost 875,000. In January 2015, the ACWA Region 3 sought candidates to fill two Board member vacancies for the remainder of the 2014-2015 term. Patrick Hayes, General Manager for MCWD, was nominated and chosen to fill one of those seats. Mr. Hayes has expressed a desire to continue to serve as a Board member for ACWA Region 3 for the upcoming 2016-2017 term. Fiscal Impact Annual Expenses incurred as an ACWA Board member would include but not limited to travel related for participating in at least two Region membership meetings to be held at each of the ACWA Conferences and periodic Region Board meetings.

Agenda Item D-2 06-18-2015

Res 06-18-15-10 (sh)

RESOLUTION NO. 06-18-15-10

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE

MAMMOTH COMMUNITY WATER DISTRICT PLACING IN NOMINATION PATRICK A. HAYES

AS A MEMBER OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES REGION 3 BOARD MEMBER

BE IT RESOLVED BY THE BOARD OF DIRECTORS OF MAMMOTH COMMUNITY WATER DISTRICT AS

FOLLOWS:

A. Recitals

(i) The Board of Directors (Board) of the Mammoth Community Water District does encourage and support the participation of its members in the affairs of the Association of California Water Agencies (ACWA).

(ii) Patrick A. Hayes is currently serving as board member for ACWA Region 3

and

(iii) Patrick A. Hayes has indicated a desire to serve as a board member of ACWA Region 3 for the upcoming two year term that will commence January 1, 2016.

B. Resolves

NOW, THEREFORE, BE IT RESOLVED THAT THE BOARD OF DIRECTORS OF MAMMOTH COMMUNITY WATER DISTRICT ,

(i) Does place its full and unreserved support in the nomination of Patrick A. Hayes for

Board Member of ACWA Region 3.

(ii) Does hereby determine that the expenses attendant with the service of Patrick A. Hayes in ACWA Region 3 shall be borne by the Mammoth Community Water District.

PASSED AND ADOPTED by the Board of Directors of the Mammoth Community Water District at its regular meeting held on June 18, 2015, by the following vote:

AYES: NAYS: ABSENT: ABSTAIN:

Agenda Item D-2 06-18-2015

Res 06-18-15-10 (sh)

MAMMOTH COMMUNITY WATER DISTRICT ___________________________ ,

Thomas R. Smith, President Board of Directors ATTEST: __________________________, Patrick A. Hayes, Secretary Board of Directors


Page 1 of 1

AGENDA ITEM Subject: Annual Appropriations Limit Information Provided By: Jeff Beatty, Finance Manager

Background Article 13B of the California State Constitution establishes a maximum amount of tax revenue all government entities and special districts may receive and requires that each entity annually adopt that limit. The appropriations limit begins from a base year (1978) and increases or decreases each year based on changes to local population and state per capita personal income.

Discussion Because the District’s fiscal year begins in April and the State Department of Finance releases the data required for the appropriations limit calculation in May, the appropriations limit adopted by the District in March for fiscal year 2015-2016 was estimated based on prior year data. We now have the 2015-2016 data and can calculate the actual appropriations limit. The appropriation limit for fiscal year 2015-2016 is $11,268,244.

Fiscal Impact The estimated appropriations limit is about 70% higher than our expected tax revenue, so there is no fiscal impact.

Requested Action Adoption of Resolution No. 06-18-15-11 repealing Resolution No. 03-19-15-05 and establishing an appropriations limitation for fiscal year 2015-2016

1,674,480

PER CAPITA POPULATION COMBINED APPROPRIATIONSINCOME FACTOR FACTOR FACTOR LIMITATION

1979 1980 1.1017 1.0519 1.1589 1,940,555 1980 1981 1.1211 1.0712 1.2009 2,330,412 1981 1982 1.0912 1.0536 1.1497 2,679,275 1982 1983 1.0679 0.9878 1.0549 2,826,367 1983 1984 1.0235 1.0235 1.0476 2,960,902 1984 1985 1.0474 0.8400 0.8798 2,605,002 1985 1986 1.0374 0.9893 1.0263 2,673,514 1986 1987 1.0230 1.0047 1.0278 2,747,838 1987 1988 1.0347 0.9973 1.0319 2,835,494 1988 1989 1.0466 1.0424 1.0910 3,093,524 1989 1990 1.0519 1.0289 1.0823 3,348,121 1990 1991 1.0421 1.1057 1.1522 3,857,705 1991 1992 1.0414 1.0479 1.0913 4,209,913 1992 1993 0.9936 1.0151 1.0086 4,246,118 1993 1994 1.0272 1.0480 1.0765 4,570,946 1994 1995 1.0071 1.0411 1.0485 4,792,637 1995 1996 1.0472 1.0218 1.0700 5,128,122 1996 1997 1.0521 0.9987 1.0507 5,388,118 1997 1998 1.0467 0.9937 1.0401 5,604,182 1998 1999 1.0415 1.0116 1.0536 5,904,566 1999 2000 1.0453 1.0066 1.0522 6,212,784 2000 2001 1.0491 1.0171 1.0670 6,629,041 2001 2002 1.0782 1.0410 1.1224 7,440,436 2002 2003 0.9873 1.0256 1.0126 7,534,185 2003 2004 1.0231 1.0062 1.0294 7,755,690 2004 2005 1.0328 0.9955 1.0282 7,974,400 2005 2006 1.0526 1.0230 1.0768 8,586,834 2006 2007 1.0396 1.0151 1.0553 9,061,686 2007 2008 1.0442 1.0087 1.0533 9,544,674 2008 2009 1.0429 1.0008 1.0437 9,961,776 2009 2010 1.0062 0.9881 0.9942 9,903,998 2010 2011 0.9746 1.0005 0.9751 9,657,388 2011 2012 1.0251 1.0094 1.0347 9,992,499 2012 2013 1.0377 1.0015 1.0393 10,385,204 2013 2014 1.0512 1.0045 1.0559 10,965,737 2014 2015 0.9977 0.9879 0.9856 10,807,830 2015 2016 1.0382 1.0042 1.0426 11,268,244

The Appropriations Limitation establishes for the ensuing fiscal year the revenues that the District mayreceive from taxes, investment of taxes and excess user charges.

BASE YEAR LIMITATION:

FISCAL YEAR

MAMMOTH COMMUNITY WATER DISTRICTAPPROPRIATIONS LIMITATION


Res 06-18-15-11 Page 1

RESOLUTION NO. 06-18-15-11

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MAMMOTH COMMUNITY WATER DISTRICT

REVISING THE APPROPRIATIONS LIMITATION FOR FISCAL YEAR 2015-2016

WHEREAS, pursuant to Sections 7900, et. seq., of the California Government Code and Article 13B of

the California Constitution, the Mammoth Community Water District is required to adopt a limit on appropriations for its Fiscal Year 2015-2016; and,

WHEREAS, the State Department of Finance has provided the necessary documentation, including

revisions for prior years, to enable the District to calculate and adopt such a limitation, which documentation is on file at the District office. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Mammoth Community Water District that the amount of appropriations which is subject to limitation under the provisions of the Government Code and California Constitution for the Mammoth Community Water District for Fiscal Year 2015-2016 is hereby revised and declared to be $11,268,244. BE IT FURTHER RESOLVED by the Board of Directors that Resolution No. 03-19-15-05, adopted on March 19, 2015, is hereby repealed and superseded by this Resolution. PASSED AND ADOPTED by the Board of Directors of the Mammoth Community Water District at a regular meeting held on June 18, 2015, by the following vote: AYES: NAYS: ABSENT: ABSTAIN: MAMMOTH COMMUNITY WATER DISTRICT ___________________________

Thomas R. Smith, President Board of Directors ATTEST: __________________________ Patrick A. Hayes, Secretary Board of Directors


Page 1 of 2

AGENDA ITEM Subject: Contract with Rudolph Construction for the Construction of the Equipment Storage Building Information Provided By: Mark Busby, Maintenance Superintendent

Background The District has planned and budgeted to construct a new Equipment Storage Building to house MCWD Equipment in a centralized location. Necessity: Organizes equipment into a central location which helps reduce staff hours required for work preparation and equipment maintenance activities. Allows for better equipment access and improves response time during emergency call outs. Prolongs life of high dollar equipment assets by storing equipment in a controlled environment (out of the sun, snow and freezing temperature). We presently have 14 pieces of equipment which have been identified for storage in the new facility. The equipment estimated asset replacement value is $2,500,000. Frees up space for a dedicated vehicle/equipment service garage. Scope: Work with a contractor to build a pre-engineered 158’ long x 50’ wide x 20’ high building Approved Budget: $650,000 (FY2015/16)

Discussion The District received two bids for this project with the lowest responsive bidder being Rudolph Construction at $671,618. In addition to the Rudolph contract, additional project costs are estimated at $30,000 for building utility construction materials installed by in-house crews, $30,000 for in-house labor, and a $2,500 soils report. Based on the contract and the additional work, the revised estimated cost to complete this project is $734,118 without contingencies. Staff also recommends adding a contingency to the contract cost in the amount of $10,000, for a total revised project budget of $744,118.

of 2

The approved budget for construction of this project was $650,000. The contract plus additional estimated costs is a $64,118 increase to the district’s overall budget and brings the project cost estimate to $744,118 OPTIONS:

1. Award the contract to Rudolph Construction for $671,618 and authorize the District staff to approve any necessary but unforeseen additional costs not to exceed a total cost of $681,618. Also to amend the budgeted amount for the Equipment Storage Building Project to $744.118.

2. Reject all bids.

Fiscal Impact Option 1: exceeds the budgeted cost for construction of the Equipment Storage Building by $94,118 and adds $64,118 to the district’s overall capital budget for a total revised budget for construction of the Equipment Storage Building of $744,118. Option 2: large high dollar equipment would remain stored outdoors and in various facilities throughout town. Emergency response time remains the same and no new space is freed up for a dedicated vehicle/equipment service garage.

Requested Action Award the contract to Rudolph Construction for $671,618 and authorize the District staff to approve any necessary but unforeseen additional costs not to exceed $681,618. Also to amend the budgeted amount for the Equipment Storage Building Project to $744.118.

Rev. 2/09/2015 14

2 CONTRACT FORMS

2.1 CONTRACT

THIS CONTRACT is made as of June , 2015 in Mammoth Lakes, California, by and between Mammoth Community Water District, a public agency, ("District") and Rudolph Construction, Inc., a California corporation ("Contractor"), who agree as follows:

2.1.1 The Contractor agrees to furnish all labor, materials, supplies, tools and equipment and to perform all the work required to construct and complete in a good and workmanlike manner, and in strict accordance with the Contract Documents, those certain improvements entitled:

Equipment Storage Building: will be a metal building with 4ft block façade on three sides. The building measurements are 158ft long by 50ft deep with a 14ft minimum interior clearance and a concrete slab floor. The building will have 2ft fully enclosed soffit eves all around. This project will include grading and foundation preparation, pouring of the slab foundation with all utility stub outs, structural building components including cold break, doors and windows, building façade, building insulation, dry fire sprinkler system, standing seam roof, permitting, engineering and construction for all items mentioned above.

2.1.2 Contract Documents for this project have been prepared by the District's Engineer, John Pedersen, hereinafter called the Engineer. All Contract Documents, and each and every provision thereof, relating to this Contract are hereby made a part of and incorporated by reference into this Contract. The following are the applicable Contract Documents: Invitation to Bid, Bid, Bid Bond, Designation of Subcontractors, Experience Qualifications, Noncollusion Declaration, Acknowledgment of Insurance Requirements, Instructions to Bidders, Contract, Faithful Performance Bond, Payment Bond, Contractor's Certificate Regarding Workers’ Compensation, the Insurance Certificates and Endorsements, Abbreviations and Definitions, General Conditions, Technical Specifications and Plans (Drawings), applicable to this work, and all Addenda and Change Orders, as well as all written modifications of the Contract Documents agreed to by the parties. Any work called for in one Contract Document and not mentioned in others is to be performed and executed as if mentioned in all Contract Documents.

2.1.3 The District agrees to pay the Contractor for the performance of the Contract, subject to additions and deductions provided therein, the following prices, and the Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials, labor, supplies, tools and equipment, and for doing all the work contemplated and embraced in this Contract, and for all risks of every description connected with the work and for all expenses incurred by or in consequence of the suspension or discontinuance of the work, and for well and faithfully completing the work and the whole thereof in the manner and according to the Contract Documents and the requirements of the Engineer under them, namely:

Rev. 2/09/2015 15

Bid Item Number

Item Description Cost

1 Acquire Town of Mammoth Lakes Building Permit (Lump Sum)

$19,216.00

2 Grading and Site Preparation (Lump Sum) $61,704.00

3 Design, furnish and install concrete slab with stub outs for all utilities as shown in the site plan. (Lump Sum)

$168,553.00

4 Design, furnish and install single slope 158' x 50' metal building with a 14' internal clearance (Lump Sum)

$261,600.00

5 Furnish and install all doors (Lump Sum) $46,862.00

6 Furnish and install six (6) 4ft x 5ft dual pane insulated windows (Lump Sum)

$2,149.00

7 design furnish and install a dry fire supression system in accordance with town of mammoth lakes and state of california specifications (Lump Sum)

$35,998.00

8 design furnish and install a 4ft reinforced masonry fascade along 3 sides of building (Lump Sum)

$34,727.00

9 Furnish and install interior walls and roofs with R19 insulation this will be in addition to the R11 insulation of the roof included in item 4 (Lump Sum)

$20,937.00

Total Bid ( items 1-9 inclusive) $651,746.00

Add On Bid Item Number

Item Description Cost

1 decrease girt spacing from 6ft to 2ft $3,140.82

2 10' building apron $16,731.02

Total bid with Add On's $671,617.84

Rev. 2/09/2015 16

2.1.4 The District shall make payments on the account of the Contract as specified in the General Conditions of the Contract.

2.1.5 The Contractor shall diligently prosecute the work to completion with in One Hundred and Seventy Five (175) calendar days from receiving the Notice to Proceed.

2.1.6 The Contractor acknowledges that it has examined the prevailing rate of per diem wages as established and published by the California Director of Industrial Relations, copies of which are available for inspection at the office of the District. The Contractor agrees to pay all workers employed on the work not less than the applicable prevailing rate of per diem wages, as the same may be amended from time to time. The Contractor shall post at each job site a copy of the determination of the Director of Industrial Relations of the prevailing rate of per diem wages. The Contractor also shall ensure that all subcontractors on the work are notified of and comply with their obligations in regard to the payment of prevailing wages to all of their workers employed on the Project.

2.1.7 The Contractor acknowledges that the District has deemed the Project to be substantially complex and that retention will be withheld from all payments at the rate of 5 percent (5%), unless otherwise agreed in writing between the parties. The Contractor further acknowledges that the special retention is a material contract term, that its bid reflects any additional costs or impacts caused by the higher retention, and that the District accepted its bid as responsive in part based on the Contractor’s voluntary compliance with this term.

IN WITNESS WHEREOF, the parties execute this Contract as follows:

For District:

Name:

Title: President, Board of Directors

Attest:

Name:

Title: Secretary, Board of Directors

For Contractor:

Name:

Title:


Page 1 of 1

AGENDA ITEM Subject: Employee Home Buyer Down Payment Assistance Program Policy Amendment Information Provided By: Patrick A. Hayes and Joshua M. Horowitz

Background In January 2008 the Mammoth Community Water District Board of Directors adopted a policy that would aid eligible employees to purchase a primary residence in Mono County. Since this time several employees have taken advantage of the program and successfully purchased a home. Over the years various scenarios have arisen that were not originally addressed when the policy was written. Direction was given to staff and counsel to amend the agreement to address situations that have recently come to light.

Discussion Joshua Horowitz and Patrick Hayes provided staff and Board members a “redline” version of the proposed policy amendments at the May 21st regular Board meeting. Following discussion, Board members requested that the “redline” version be placed on the June Board agenda for further discussion and ultimate direction.

Fiscal Impact Undetermined at this time.

Requested Action Discussion and direction to staff and counsel to amend the current agreement; bringing the amended agreement back in July for adoption.

Adopted

1 200/D051715jmh EDPAP Policy redline

MAMMOTH COMMUNITY WATER DISTRICT EMPLOYEE HOME BUYER DOWN PAYMENT ASSISTANCE PROGRAM POLICY

Adopted: January __, 2008

Amended: ____, 2015

1. PURPOSE The Mammoth Community Water District Employee Home Buyer Down Payment Assistance Program (“Program”) is designed to promote home ownership for District employees (“Employee”). Down payment assistance willshall be in the form of a deferred loan, not due and payable until certain sale events as set forth hereinafterin this policy. 2. PROGRAM FUNDING The Home Buyer Down Payment Assistance Program willshall be financed through the “New Enterprise Fund,” which is funded from the District’s share of County property tax revenues received from Mono County. 3. PROGRAM ELIGIBILITY Homes purchased pursuant to the Program must be located within an area ranging from Sunnyslopes to June Lake in Mono County. The purchased home must be the principal place of residence for the eEmployee. Housing unit types eligible for assistance willshall be new or previously owned: single-family detached houses, town homes, condominiums, or manufactured homes in mobile home parks or on a single-family lot and placed on a permanent foundation system (“Housing Unit”). Employees or their spouses who hold title to a single family residence(s) at the time of applying for Program assistance must agree to sell such residence(s) and apply the net proceeds thereof to the purchase of a Housing Unit in order to participate in the Program. An eEmployee applying for Program assistance may own unimproved real property. All Housing Units must be in compliance with State and local codes and ordinances. Employees seeking to purchase Housing Units located within a 100-year flood zone willshall be required to carry flood insurance.

Commented [JMH1]: Is there any reason to adjust this geographical limitation?

Commented [PH2R1]: Good question. My opinion is that it should not change. My perception is that the Board established this area to keep the proceeds within Mono County. We do have a number of employees who reside in Inyo County because it is cheaper & more affordable. However, this puts them at some distance from the district, on the order of 45 minutes to an hour. The response time in emergencies from these Ee is pretty long. By keeping it in Mono County, taxes raised here are invested here, and the response time is lower. Additionally there is the concept of ‘vesting in the community’ you work in.

Commented [PH3]: This precludes an Ee from purchasing a vacant lot and building a home on the property. Let’s discuss this.

Commented [PH4]: This is a higher bar than is used for an Ee who doesn’t have an existing owned property. For these Ee all that is required is a 5% down payment to qualify. Let’s discuss.

Commented [PH5]: Here again, we don’t cover the potential that an Ee who owns unimproved property may wish to build a home on said property through a district assisted down payment program. I see this starting with a construction loan that then would convert to a conventional mortgage.

Adopted


4. CONDITION OF HOUSING UNIT Prior to a final commitment of District funds and prior to close of escrow on the purchase by the eEmployee, the Housing Unit under consideration willshall be inspected by the District or its designee to determine if it is structurally sound, and identify any code related and health and safety deficiencies that need to be corrected. All Housing Units to be purchased under the Program must be in compliance with State and local codes and ordinances. The District inspection and its approval of the remediation of any deficiencies willshall be made a condition of the close of escrow for the purchase of the Housing Unit. 5. EMPLOYEE SELECTION PROCESS All Program assistance willshall be given on a first-come, first-served basis to full-time regular eEmployees, in accordance with the rules and procedures of the Program as set forth in this Policy. 6. EMPLOYEE HOME BUYER DOWN PAYMENT ASSISTANCE PROGRAM

PROCESS An interested eEmployee must complete an application and return it to the District with all required information, including a pre-qualifying loan statement completed by a lender providing evidence of financing for the maximum amount that the primary lender is willing to loan. Upon determination of eligibility for the Program, the eEmployee will receive a letter from the District stating the approximate amount of down payment assistance for which the eEmployee is eligible. This letter also will provide that the amount of assistance will be available for a period of up to 120 days after the date of the letter. The employee then begins searching for a suitable Housing Unit for purchase. Once a suitable Housing Unit has been located, the eEmployee makes an offer to purchase. The offer must be an estimate of the fair market value of the Housing Unit. The offer must provide that the close of escrow shall be conditioned on the District’s approval of the purchase price, District inspection as set forth above, and compliance with all applicable building codes. The eEmployee willshall be required by the District to have the Housing Unit appraised by an appraiser approved by the District. For the District to approve the purchase price, it must not be greater than 10% of the appraised value.

Adopted


The eEmployee will need to submit a primary lender prequalification letter, purchase contract and appraisal to the District. Upon receipt of the appraisal, the District will provide written notification to the eEmployee for approval or denial of the purchase price within 10 days. If the District approves the purchase price, it willshall prepare a written contract with the eEmployee that includes terms for repayment of the down payment assistance loan and other terms, including the District’s first right of refusal to purchase the Housing Unit upon sale of the unit. Once approval has been received from the District, the eEmployee may proceed with the close of escrow. When the primary lender requirements and District contract requirements are met, District funds willshall be deposited into escrow, with required closing instructions and loan documents. At a minimum, Tthe eEmployee willshall be required to secure full coverage, full cost replacement homeowner’s insurance in the full amount of the purchase price, which amount the Employee shall be increased over time consistent with the Housing Unit’s appreciation. If the Housing Unit is located within a FEMA-designated flood zone requiring the purchase of a flood insurance policy, the Employee also shall obtain a flood insurance policy for the Housing Unit in an amount not less than the appraised value of the Property. The Employee also shall secure at least a standard form full coverage CLTA title insurance policy on the Housing Unit. 7. PRIMARY LOAN Prior to obtaining District approval as set forth above, the eEmployee must provide evidence of financing for the maximum amount the primary lender is willing to loan (Primary Loan). The primary loan must be a fully amortized fixed rate loan. The primary loan and the District loan willshall not be assumable or transferable. 8. EMPLOYEE DOWN PAYMENT AND COSTS The eEmployee willshall pay for the cost of the appraisal required by the District, and any District Housing Unit inspection costs. The eEmployee willshall contribute at least 5% of the purchase price as a down payment.

Adopted


The District shall not pay any closing costs for an Employee’s purchase of a Housing Unit, except for the cost of a lender’s title insurance policy covering the amount of the District’s loan. 9. DISTRICT HOME BUYER DOWN PAYMENT ASSISTANCE The amount of the District’s assistance to an eEmployee will be up to 50% of the purchase price with a maximum amount set at $400,000. The exact amount of the assistance will be based on the primary lender’s amount, the appraised value of the Housing Unit, and the amount of funds available to the District for the Program. The District assistance amount provided to the eEmployee will be made in the form of a deferred payment loan. An deed of trust or other appropriate recordable security document for the loan willshall be required. The District loan term will be at least as long as the primary loan, but, except as otherwise provided in this policy, the loan must be paid in full: (1) on sale of the Housing Unit; (2) six months after (i) eEmployee separation from employment at the District, or (ii) the eEmployee no longer uses the Housing Unit as his or/ her principal place of residence; or (3) one year after the eEmployee passes away; or (4) on the catastrophic loss of the Housing Unit. 10. DISTRICT HOME PURCHASE DOWN PAYMENT ASSISTANCE REPAYMENT The District’s assistance to the eEmployee willshall be provided at zero interest. In consideration, as the eEmployee willshall agree to share a proportionate amount of the future value of the Housing Unit with the District upon the sale of the Housing Unit, subject to certain limitations as discussed in this Section 10hereinafter. The Employee may, at his or/ her sole expense, make such reasonably necessary capital improvements to the Housing Unit as he or/ she deems beneficial to it. The Employee shall keep an accurate record for the cost of all such improvements. For purposes of this policy, “cCapital iImprovement” shall mean a structural improvement which requires a building permit and which adds value to the Housing Unit which, at the time of such cCapital iImprovement, increases the value of the Housing Unit in an amount at least equal to the cost of said cCapital iImprovement. Employee shall not make any single cCapital iImprovement to the Housing Unit the cost of which exceeds $25,000.00, nor any multiple cCapital iImprovements to the Housing Unit the aggregated costs of which exceed $50,000.00, without the prior written approval of the General Manager.

a. Upon sale of the Housing Unit, the proceeds of sale shall be allocated as followsin the following order:

Commented [JMH6]: For Board discussion purposes, I point out that the District might have a higher exposure than the primary lender, while being in second position.

Commented [JMH7]: I don’t believe that there is any reason for the maximum amount to be changed, but I highlight this in case the Board would like to discuss the maximum loan amount.

Commented [JMH8]: These figures are seven years old. Should they be increased? If not, the General Manager can use his or her discretion to manage any inflation in construction costs.

Formatted: Indent: First line: 0.5"

Adopted


a. i. The costs of sale, including, but not limited to, escrow fees, real estate brokers’ fees, and related expenses, shall be deducted from the gross sale proceeds of the Housing Unit.

b. ii. The outstanding balance on the primary loan shall be paid in full to the primary lender or its successor in interest from the gross sale proceeds. In the event the gross sale proceeds are insufficient to pay the primary loan balance, the District shall not be liable for payment of the primary loan.

c. iii. To the extent gross sale proceeds remain, the District shall be distributed an amount equal to the amount that the District contributed to eEmployee’s purchase of the Housing Unit (this distribution does not include any apportionment arising from the Appreciation Proceeds discussed below).

d. iv. To the extent gross sale proceeds remain, the eEmployee shall receive the amount of the eEmployee’s contribution to the purchase price, plus the total amount that the eEmployee has then paid towards the principal of the primary loan, and the amount that the eEmployee expended for cCapital iImprovements that he or she expended on the Housing Unit for which he or she can provedocument, and, if required, had been approved by the District in writing.

e. v. Any remaining gross sale proceeds (the “Appreciation Proceeds”) shall be shared between District and the eEmployee as follows:

(1) A. The District shall receive a percentage of the Appreciation Proceeds equal to the product of the District’s contribution to the purchase price divided by the purchase price increased by the amount of any reimbursed capital improvement, although in no event may the District earn an annualized rate of return (over the term of the entire loan) greater than the maximum rate authorized by Section 1 of Article XV of the California Constitution. Such rate is the higher of either 10% per annum or 5% over the rate charged per annum by the Federal Reserve Bank of San Francisco on advances to member banks on the 25th day of the month before the loan (if the agreement to loan and the actual lending of the money are in different months, the 25th day of the month before the earlier events is used). (2) B. The eEmployee shall receive a percentage of the Appreciation Proceeds equal to the product of the eEmployee’s contribution

Formatted: Indent: Left: 1", No bullets or numbering, Tabstops: Not at 1.25"





Formatted: Indent: Left: 1.38", No bullets or numbering,Tab stops: Not at 1.77"

Formatted: Indent: Left: 1.38", No bullets or numbering,Tab stops: Not at 1.77"

Adopted


component, the primary loan components and the amount expended for a reimbursed capital improvement divided by the purchase price (as increased by the amount of any reimbursed capital improvement); plus any funds, if any, the District is not entitled to receive due to the fact that the District is receiving its maximum permissible rate of return, as set forth in e (1).

b. The above formula shall apply in all cases of an Employee’s voluntary sale of his

or her Housing Unit during employment, or mandatory payoff of the District’s loan six months after an Employee separates from employment at the District, or one year after the Employee passes away. If an Employee who separates from service or the heir or successor of a deceased Employee (an “Heir”) instead wishes to retain the Housing Unit, the following procedures apply: i. The separated Employee, within six months of separation, or Heir, within one year of an Employee’s death, shall give notice to the District that he or she wishes to retain the Housing Unit. ii. The District and Employee or Heir shall select a mutually agreeable appraiser, who shall then promptly perform a full appraisal of the Housing Unit. Upon completion, the appraiser shall submit copies of the appraisal report to the District and to the Employee or Heir. iii. Upon receipt of the appraisal report, the Employee or Heir shall have 15 days to elect to proceed with a buyout of the District’s interest in the Housing Unit or to sell the Housing Unit in accordance with the procedures provided in paragraph a. of this Section 10. iv. If the Employee or Heir elects to retain the Housing Unit, the value of the Housing Unit as stated in the appraisal report shall be the current value of the Housing Unit. Using that valuation, the District’s allocation of its initial contribution and any Appreciation Proceeds shall be calculated in accordance with the formula set forth in paragraphs iii. through v. of this Section 10. v. The District shall deliver its calculation of its initial contribution and any Appreciation Proceeds to the Employee or Heir, who shall provide written approval of the calculation or any objections to the calculation within 5 days of receipt of the District’s calculation. If the Employee or Heir approves the calculation, he or she shall pay the agreed amount of the District’s allocation of value in full within 90 days of approval. If the Employee or Heir objects to the calculation of the District’s allocation of the Housing Unit’s appraised value, then the parties shall meet and confer within 30 days to resolve any such objections. After such meeting and resolution, the Employee or Heir shall pay the District the agreed valuation within 90 days. The

Adopted


Employee’s or Heir’s payment of the District’s allocation shall be made by wire transfer to the bank designated by the District or by cashier’s check delivered by overnight courier to the District’s business office. Upon the District’s receipt of funds, it shall record a release of lien and reconveyance of its deed of trust in favor of the Employee or Heir. vi. An Employee who no longer uses the Housing Unit as his or her principal place of residence may not retain the Housing Unit under any circumstances. 11. DISTRICT FOREBEARANCE UPON LOSS OF HOUSING UNIT

a. It is the District’s expectation that each Employee who benefits from the Program shall at all times maintain his or her housing unit in good condition at his or her sole cost, including making any necessary repairs and replacements whether resulting from ordinary wear and tear or a repairable loss due to storms or other events. If, however, an Employee’s Housing Unit suffers a catastrophic loss that results in the complete or substantial destruction of the Housing Unit, the Employee may elect to (1) accept insurance proceeds and any other compensation for the loss without rebuilding or replacing the Housing Unit, in which case Employee shall immediately notify the District of such election and all available proceeds from the loss shall be allocated between the District and Employee as provided in Section 10.a of this policy; or (2) rebuild or replace the Housing Unit.

b. If the Employee elects to rebuild or replace the Housing Unit, then the following procedures shall apply:

i. Within 30 days of the loss of his or her Housing Unit, the Employee shall

notify the General Manager of his or her intent to rebuild or replace the Housing Unit. If the Employee intends to rebuild or replace the housing unit, an escrow shall be opened to receive a portion of the proceeds received by the Employee from insurance and other compensation for the loss in an amount equal to the amount calculated in accordance with paragraph 11.b.ii.

ii. Funds deposited into the escrow shall be owned by the Employee, but the

District shall have an interest in all deposited funds and Employee shall be permitted to withdraw funds from the escrow only after notice to and written approval by the District. Any interest earned by the escrowed funds shall be credited to the each party in accordance with their relative percentage shares of the value of the lost Housing Unit. Employee may not encumber and shall hold the District harmless from any claims against the escrowed

Formatted: Indent: Left: 0.5", First line: 0.5"

Adopted


funds made by the first lender on the lost Housing Unit or claims of any contractor, subcontractor, supplier or other third party.

iii. Employee and the District shall select a mutually agreeable appraiser, who

shall prepare an appraisal establishing an approximate fair market value for the lost Housing Unit, including any capital improvements. Upon receipt of the appraisal report, the District shall calculate the allocation of the District’s and Employee’s relative allocation of the appraised fair market value of the lost Housing Unit as if it had been sold on the date of loss. The amount of the District’s allocation shall be deposited into the escrow established in accordance with paragraph b.i. above.

iv. If Employee ultimately determines not to proceed with replacing or

rebuilding the lost Housing Unit, the Employee shall promptly sign escrow instructions unconditionally releasing all escrowed funds to the District, less any earned interest attributable to the Employee.

v. If the Employee proceeds with replacing or rebuilding the lost Housing

Unit, the Employee shall have the right to withdraw the escrowed funds as needed to pay costs of construction of a new Housing Unit or for the purchase of a replacement Housing Unit, subject to the District’s right of approval provided in paragraph b.ii. hereof. If the Employee purchases an existing property as a replacement for the lost Housing Unit, the District and the Employee shall follow the procedures provided in Sections 6 through 9 of this policy, subject to the District’s right to retain any proceeds from the escrow account that are in excess of any new second loan provided by the District to the Employee.

vi. If the Employee builds a new Housing Unit, he or she shall keep the General

Manager informed of the progress of construction and permit the General Manager or his or her designee to inspect all plans, drawings, work in progress and completed work on the new Housing Unit. Upon completion of the new Housing Unit, the General Manager shall inspect and approve the completed structure. Upon completion, Employee also shall record a deed of trust in the new Housing Unit in the amount of the District’s contribution as determined by the appraisal required in paragraph b.iii of this Section 11. If there is a first lender, the District’s deed of trust shall be in second position. If there is no first loan on the new Housing Unit, the District’s deed of trust shall be in first position.

vii. At time that the Employee sells the new Housing Unit, separates from the

District or no longer uses the new Housing Unit as a principal residence, or dies, the

Adopted


Housing Unit shall either be sold or the District’s interest in the new Housing Unit paid off in accordance with the procedures provided in Section 10 of this policy.

12. CONSENT OF SPOUSE If an Employee is single at the time of obtaining a loan from the District under this policy and later marries, the Employee shall promptly notify the District of his or her marriage. Upon receipt of such notice from the Employee, the District may request that the Employee and the Employee’s spouse enter into an amendment to this Agreement for the purpose of obtaining the Employee’s spouse’s consent to comply with the terms of this Agreement. The District may make this request regardless of whether an Employee desires to place his or her spouse on title to the Housing Unit. Any refusal by an Employee’s spouse to execute an amendment to this Agreement as requested by the District shall be deemed a breach of the loan agreement entered into between the District and the Employee. Under no circumstances may an Employee place anyone on title to the Housing Unit after the close of escrow for the purchase of the Housing Unit without prior written agreement of the District. 13. DISTRICT FIRST RIGHT OF REFUSAL Except as provided in Section 10.b of this policy, Tthe contract between the eEmployee and District for the assistance willshall provide the District with a first right of refusal to purchase the Housing Unit upon placing the Housing Unit for sale. The District shall be entitled to purchase the Housing Unit at its fair market value as determined by an appraisal prepared by a certified appraiser agreed upon by between the eEmployee and the District. The proceeds of such a purchase of a Housing Unit by the District shall be allocated in accordance with Section 10 of this policy.


Page 1 of 2

AGENDA ITEM Subject: Discussion and possible direction to staff on policy for the District to make emergency water supplies available to out of District entities. Information Provided By: John Pedersen, District Engineer

Background The current water supply conditions in the Mammoth Lakes region have decreased as a result of four years of drought. These conditions are impacting the District as well as other water users in the region. These other users will need to take action to meet their water demands with their diminished supplies and will likely make inquiries to the District concerning the use of District water supplies to augment their water supplies.

Discussion The District provides water and sewer services within the District boundaries. These boundaries generally surround the urban areas within the Town of Mammoth Lakes. The occupants of developed land outside the District boundaries in the Mammoth Lakes region provide for their own water supply or in some cases have long term agreements in place for the District to supply them with water. These agreements exist for various reasons, primarily due to the proximity of District water supply facilities and the efficiency of utilizing District supplies as opposed to development of reliable water supplies for these dispersed and smaller developments. These long term water supply agreements typically stipulate that the recipients comply with the rules and restrictions of the District and that curtailment of their water service would occur prior to any District customer’s necessary curtailment. Water conservation restrictions such as the Level 3 Restrictions currently imposed on District customers apply to these outside of the District agreements. When there is no declared water shortage, short term or temporary water service can be provided through a meter connected to a fire hydrant for a project from the start of construction through the end of the project. Under Level 3 Restrictions, temporary water hydrant meters are not issued and recycled water is what is available for construction uses. Hydrant meters have been used in the past to provide potable water transported by trucks for uses where recycled water is not permitted. This use has been by the discretion of the General Manager and has been curtailed in the past when there is a declared water shortage. Under drought conditions where there is a declared water shortage, the demand for these temporary potable water uses will increase as water supplies available to accommodate these requests are diminished. The attached request from Derek L. Johnson of Crystal Crag Lodge is an example of this. Therefore the District Board of Directors needs to provide policy direction to the District staff concerning these requests. As water supplies are reduced by drought or other water shortages, the beneficial uses of the water supply requires prioritization so that rational decisions can be made to reduce water available for

of 2

lower priority uses and supply maintained for higher priority uses. The District has four levels of water conservation restrictions that have increasing percent demand reduction goals and specific restrictions on water use activities to reduce the lower priority uses as a means to accomplish these goals. Voluntary reduction of all uses by District customers is also an important means to accomplish these demand reduction goals. Each month during a declared water shortage, the Board evaluates current water supply and the appropriate level of restriction to match estimated demand with estimated available supply. To date the District is at Level 3 and will consider the appropriate level again at this month’s meeting. Water supply for health and safety is the highest priority beneficial use of water in the State, so less essential uses are curtailed when supplies are reduced. Examples of health and safety uses are drinking, cooking, washing, sanitation and firefighting. Water needs to be available to inside the District customers for these needs before any water is used for outside the District uses. If this requirement is met, then the obligations of existing agreements should be considered prior to adding demands for additional water to be delivered outside the District. When determining if such a surplus exists to meet additional requests, the Board should consider whether inside the District customers should have they’re water conservation restrictions reduced.

Requested Action Provide direction to staff on policy for the District to make emergency water supplies available to out of District entities. This could include specific direction on the request from Derrick L. Johnson of Crystal Crag Lodge attached.

1

John Pedersen

From: Derek <[email protected]>

Sent: Wednesday, June 10, 2015 4:21 PM

To: John Pedersen

Cc: Wesley Hawks

Subject: June Meeting

Follow Up Flag: Follow up

Flag Status: Flagged

To: MCWD Board of Directors

Tom Smith, President

From: Derek L. Johnson

Crystal Crag Lodge

POB 88

Mammoth Lakes, CA 93546

415-309-8560 (cell)

[email protected] (personal)

Dear Tom et al,

I spoke to John Pedersen of MCWD yesterday about the following issue, and he requested that I write this

letter to you for inclusion with an agenda item for the June board meeting. I am writing to you both as the

owner of Crystal Crag Lodge (CCL) on Lake Mary, a USFS permittee since 2003, and also as a member of the

Crystal Crag Water and Development Association (CCWDA).

Background

CCL is open each summer from roughly mid May to mid October. We have 23 cabin buildings rented to the

public and 3 RV sites for our employees. We receive our potable water from the CCWDA of which we are a

member. CCWDA sources, treats, and delivers drinking water for the use of CCL as well as of CCWDA’s other

members, which consist of 31 private summer cabins along the backside of Lake Mary. The water is sourced

from Coldwater Creek above Lake Mary pursuant to a water right that goes back close to 100 years, as I

understand it. As far as I know, Coldwater Creek has always provided ample water to serve CCL's and CCWDA’s

needs–after heavy snow winters and more modest ones. And perhaps it always will. I certainly hope so.

Having said that, after four straight dry winters, and with Coldwater Creek looking quite low already this

summer, I decided to begin investigating alternative sources of drinking water for CCL and on behalf of

CCWDA.

Alternatives

2

The first alternative source of drinking water I thought of was drilling a well. So I had a well-drilling company

come look at the site, and he said it would be suitable and could be done quickly. However, when I

approached my USFS representatives about this, I was told that although this could be possible, it would take

up to a year or more to get the necessary approvals through their myriad processes and procedures. I plan to

begin these processes and procedures as part of a longer-term alternative, but apparently it will not be of any

use in 2015. And perhaps not even in 2016.

The second alternative I thought of was trucking water up to our storage tanks on a regular basis should the

need arise. I spoke with Chuck Villar in Mammoth, and he said he would be able to truck potable water up to

our storage/distribution tank. This solution requires a source of water, obviously. Which is where MCWD

comes in to the picture.

Request

I am hereby requesting on behalf of the CCWDA and CCL that we be authorized to purchase potable water

from MCWD to be trucked up to our storage tanks as needed to supplement whatever water we are able to

receive from Coldwater Creek. To be clear, we are not now asking to definitely purchase any water at all from

MCWD because it may prove completely unnecessary. Instead we are asking for immediate approval to

purchase water from MCWD so that we can truck it up to our tanks---should it become necessary. We request

the authorization to purchase no more than an average of 20,000 gallons per day between May 15, 2015 and

October 15, 2015 and again during the same time period in 2016.

Precedent

Like CCL and CCWDA, as we understand it, there are several private entities (also USFS permittees) in the

Mammoth Lakes Basin that purchase water from MCWD--despite being outside the MCWD district. These

include Tamarack Lodge, Mammoth Pack Station, the Art Gallery, and perhaps others. So the precedent is

there that MCWD provides water to entities outside the district essentially the same as us within the Lakes

Basin—which is within the Town of Mammoth Lakes. In addition, CCL and the other members of CCWDA also

pay MCWD for sewage services in the Lakes Basin.

Conclusion

We hope we never need to use the authority we are requesting here. But we also hope that the Board of

Directors of MCWA will see the need to provide immediately for the possibility should we need it. We don’t

know how much warning we will have should our source of water begin to fall short of our needs, thus we

want to be prepared ASAP so we would be ready to move into action immediately at that point. Time may be

of the essence. That is why we are rushing to put this request on the June MCWD meeting agenda.

Thank you for your consideration.

Derek Johnson

MAMMOTH COMMUNITY WATER DISTRICT Agenda Item: E-1

Operations Department Report 06-18-2015

June 2015

Page 1 of 5 Karl Schnadt - Operations Superintendent MCWD

Monthly - Water Treatment, Production & Supply Management

• Water Treatment Routine samples for clarity, chlorine residual, and bacteriological analysis of the District’s drinking water was conducted during the month. All analysis results show that District water supplies meet current safe drinking water standards. Weekly routine samples for arsenic were collected from the effluent at GWTP #1 and #2. The results of all monthly sampling were in compliance with the standards set by the State Water Resources Control Board Drinking Water Division. A total of 36,253,000 gallons were treated for drinking water. Monthly treated drinking water production:

Report SummaryMay Production Data (In Million Gallons) 2013 2014 2015

Treated Surface Water 65.9 25.3 0.5Treated Groundwater 5.6 24.3 35.7Untreated Groundwater 8.5 9.1 1.7Reclaimed Wastewater 3.1 1.0 3.0 Totals 83.1 59.7 41.0

Unaccounted Water 4.3 1.1 4.9Treated Wastewater 28.4 27.0 22.3

Photovoltaic Power Produced (kWh) 243,065 245,965 205,846



June 2015


• Water Supply Production and Management The total volume of water distributed to the community during the month of May was 41,006,000 gallons. This amounts to an average production rate of 1.3 million gallons per day. Water provided to the community was produced from the District’s surface water (1%) and groundwater (88%) treatment plants for drinking water, as well as recycled wastewater (7%) and untreated well water (4%) for golf course irrigation.

• Surface Water The minimum daily stream flow requirement for the month of May was 18.7cfs for Mammoth Creek, as measured at Old Mammoth Road. Flow rates in the creek were below this minimum and averaged 8.28cfs. Average flow for May 2014 was 19.61cfs. We are continuing to maintain about 200 ac/ft of water in storage. We ran the surface water treatment plant only one day in May in order to perform some required maintenance and repair work.



June 2015


• Groundwater 35,749,000 gallons or approximately eighty-eight percent (88%) of the total amount of water supplied to the community was produced from the District’s groundwater sources for drinking water during the month of May. Well 10 has been repaired and returned to normal service. Well 18 is being used on a limited basis due to low water level. Wells 1 and 16 usage is also being reduced due to low water level. Well 6 is re-scheduled for major maintenance and repair in late fall.

• Production Well Summary:

• Recycled and Untreated Water Recycled water used for golf course irrigation for May amounted to 3,041,000 gallons or seven percent (7%) of the total water supplied to the community. Another 1,712,000 gallons (4% of total production) of untreated well water was also supplied for golf course irrigation.

• Sales Customer water meters were read on May 31 for a 31-day billing cycle. The total demand for water as measured through customer meters for this billing period amounted to 35,827,000 gallons or 1.2 million gallons per day. Sales for the same period in the previous year were 53,738,000 gallons in 32 days or an average of 1.7 million gallons per day.

8 May 2015 Level/Production Update

Pumping level

Pumping level

change in level

Time Period

volume pumped

start end (ft.) (days) (ac/ft) (ft.)

1-Oct-2014 1-Jun-2015

Wel l 1 -243 ^ -255 -12 243 24 -250 0

Wel l 6 -183 -201 ^ -18 243 173 -250 49

Wel l 10 -239 -212 27 243 150 -290 78

Wel l 15 -250 -256 -6 243 203 -350 94

Wel l 16 -507 -519 -12 243 68 -510 0

Wel l 17 -391 -391 0 243 30 -410 19

Wel l 18 -268 ^ -154 114 243 1 -285 131

Wel l 20 -493 -461 32 243 112 -527 66

Wel l 25 -401 -462 -61 243 110 -475 13

Period tota l 871 ac/ft

* static level May. Total 125 ac/ft

^ Well off line - last reported dynamic level

2014-2015 water year beginning October 1, 2014 feet remaining

before need to reduce

Warning level to reduce

pumping (ft.)



June 2015


• Water Audit Information

The water audit for this billing period shows a total of 4.930 million gallons of unaccounted for water.

Wastewater – Treatment & Flow

• Wastewater Treatment Treated wastewater discharged from the facility met all water quality standards for the month as established by the State Water Quality Control Board.

• Wastewater Flows

The total volume of wastewater treated during the month of May amounted to 22,327,000 gallons. This amounts to an average volume of 0.7 million gallons per day of wastewater influent.



June 2015


Photovoltaic Power Plant Operations & Total District Electrical Usage The total kilowatt hours of energy produced for the month of May was 205,846 kWh. There were no new problems and the plant is operating as expected.

• Total electrical energy use: The next chart shows historical monthly energy usage in dollars for the past 15 years through April 2015. The monthly total includes all District facilities (31 electric meters) for all water, wastewater, and administrative uses.


Maintenance Department Report 06-18-2015

June 2015

Page 1 of 3 Mark Busby– Maintenance Superintendent MCWD

Report Summary The Maintenance Department’s main focus for the month of May was to continue working on groundwater well projects, work on the design for various water distribution system improvements and working on WWTP recycled water production support projects.

Wastewater Treatment Plant and Recycled Water Maintenance • Performed daily and weekly preventive maintenance inspections. • Built and installed a ferric chloride chemical injection system for the secondary clarifier influent. The

system was recommended by Water Works Engineering engineers to help with recycled water production.

• Installed a new head works channel grinder and cleaned the influent channel grit trap. • Cleared a plugged section of pipe for primary sludge pump #1. • Cleaned the algae reduction system.

Surface Water Treatment Plant and Related Facilities Maintenance • Performed bi-weekly preventive maintenance inspections.

Groundwater Treatment Plant and Related Facilities Maintenance • Performed daily and weekly preventive maintenance inspections. • Cleaned the recovery tank drain line at GWTP #1. • Wells #17 and #10 have been rehabilitated and returned to service. • Installed a new level transducer in Well #17 which also has temperature reading capabilities. • Cleaned both treatment plant buildings.

Water Distribution System Operations & Maintenance • Performed weekly inspections at the pressure reducing stations. • Performed 13 metering system repairs (26hrs). • Delivered 15 - 48hr disconnect notices due to non-payment and cross-connection control program non-

compliance. The crew shut-off 7 meters, returned to turn 6 meters back on and retrieved door hanger notices (19hrs).

• There were 2 water leaks repaired in the month of May. • Cross Connection Control Program: Backflow mailings for annual testing continued last month as follows:

sent first notices for June which has 122 sites and 373 hazards, sent second notices for May which has 56 sites and 141 hazards, sent third notices for May which has 37 sites and 85 hazards. Pending tests due are 11 sites and 38 hazards, tested so far are 140 sites and 254 hazards (11hrs).



June 2015


• Backflow Services Institute, BSI, was low bidder and will be conducting a new district wide cross connection control survey in summer 2015. Backflow survey work also continued from the last completed survey, which consisted of install letters being sent out and newly installed device testing (11hrs).

• Valve exercising continued with 275 valves being exercised in 2015. This brings maintenance crews to 59% of their annual goal. The District has 1,875 valves which are on a four year exercising rotation with 27 critical valves being exercised annually.

• Department responded to 11 customer service calls (21hrs). • Fire hydrant inspections continued with 169 hydrants inspected in 2015. There are 703 fire hydrants in

the system. Annual inspections are a joint effort between MCWD and MLFD crews. • Repaired meter pits in various location throughout town (36hrs). • Quarterly flushing for dead-end water lines are on schedule for 2015. District crews have identified 37

hydrants which require flushing on a quarterly basis to maintain water quality and chlorine residual in the adjacent waterlines.

• Raised and repaired street valve risers in various locations. • Performed monthly tank inspections (18hrs). • Installed 2 new and located 2 existing mainline valves on Old Mammoth Road. • Crews drew up new meter maps for relocated meters. • Performed annual cleaning and maintenance at 2 pressure reducing stations and 2 pump stations (44hrs). • Removed old tree stumps from the Timberidge tank site to comply with the fire department’s

requirement for defensible space. • Repaired a damaged fire hydrant on East Bear Rd.

Wastewater Collection System Operations & Maintenance • Performed weekly inspections of the lift stations and force mains. • Sewer five year rotating scheduled cleanings and inspections continued with 23,875’ of pipe cleaned in

2015. This brings maintenance crews to 33% of their annual goal. There are 361,627’ of sewer line on this schedule.

• Sewer quarterly and bi-annual rotating scheduled cleanings and inspections continued with 19,015’ of pipe cleaned in 2015. This brings maintenance crews to 50% of their annual goal. There are 38,030’ of sewer line on this schedule.

• Cleaned the debris screen at Shady Rest lift station (2hrs). • Monitored and pumped Tamarack lift station during a planned power outage. • Maintenance crews are working on gathering requests for pricing from contractors who will be

conducting CIPP and manhole rehab work in summer 2015. • Repaired and raised manholes in various locations. • Installed a sewer clean out access point on the Vacation Place sewer easement line.

Special Projects

Well Maintenance and Rehabilitation Projects: Well #10: Steve’s Pumps returned to the Well #10 site in mid-May and has completed the well rehab work. The well was returned to service on June 5th. Well #6 equipment has been ordered and is on site. After a group discussion we have decided to delay any



June 2015


predictive/preventative maintenance work on Well #6 until this Fall when water demand tapers off. Should the well fail before that time, Carson Pump will be scheduled for repairs using the onsite equipment.

Equipment Storage Building: Construction of this project is on track with maintenance and engineering staff working to complete a construction contract with the low bidder being Rudolph Construction for the project. Our goal is to have the construction completed by December 1st. Water System Improvements: The Line Maintenance department has installed 2 new and located 2 existing mainline isolation valves on the 4,700’ section on line between the Blockhouse pressure reducing station and the Clearwell tank T-6. They are presently work on eliminating the remaining steel pipe from the downstream side of the Blockhouse pressure reducing station. Summer Construction Crew: The summer construction crew continued replacing water service laterals in the Sierra Valley Sites area. The replacement and improvement schedule for this summer includes water service lateral replacements in the Sierra Valley Sites area, installing new pressure reducing control valves at Timberidge pump station, installing water distribution system isolation valves and replacing remaining small sections of steel water mainlines.

Departmental • Departments held weekly safety meetings and equipment training. • Departments performed weekly vehicle maintenance. • Departments performed general maintenance on District buildings. • Maintenance departments continued assisting the operations departments with general assignment and

stand-by duties during employee absences.

General • Marked water and sewer lines in response to various USA calls.

MAMMOTH COMMUNITY WATER DISTRICT Agenda Item: E-3 Finance Department Report 06-18-15 June, 2015

Page 1 of 5 Jeff Beatty - Finance Manager MCWD

FINANCIAL UPDATE Significant financial activities in May include:

• Work on repairing or upgrading our water and wastewater systems o $58,559 for repairs to Wells 10 and 26 o $9,685 for mixer in Tank 6 o $31,117 for the WWTP – optimization study and cleaning of the digester

• Purchase of a new Bobcat skid steer for $56,841 • $12,023 to USGS for water quality study • $15,173 for equipment related to flow measurements on Mammoth Creek

Total revenue is up slightly, mostly a result of connection fee revenue higher than budgeted. Water usage revenue is below budget, a combination of the conservation effort and cool wet weather in May delaying irrigation. The District’s auditors completed their field work the first week of June, and dialog continues with them on work to complete the annual financial reports. Work continues on the rate/connection fee/reserve balance study with Raftelis Financial Consultants.



CUSTOMER RELATIONS SCORECARD

Monthly Stats May-15 Apr Mar Feb Jan Dec Nov Oct Sep Aug Jul Jun May-14

Past Due Notices 42 46 40 36 47 43 56 40 46 51 57 54 43 Total Shut Offs 1 1 1 0 0 0 0 0 0 34 36 37 37 Meter Estimate 24 9 5 5 3 52^ 328^ 430^ 591* 96 54 28 26 New Hook Ups 0 0 0 0 0 0 0 0 0 0 8 0 0 Property changes 9 10 8 12 8 5 5 10 13 10 6 14 11 Leak Adjustments 2 7 4 7 3 5 0 7 7 6 3 5 6 Days in Billing Cycle 31 30 31 28 31 34 34 33 30 32 29 29 32 CC Pymt as % of Pr Mon N/A .40 .60 .33 .51 .52 .44 .55 .42 .81 .84 .36 .80

Notes: The account base is over 3,400. * There was a problem with the reading equipment. ^ December 14: including 15 Sensus non-reads due to delayed meter replacements for newly constructed houses, and 37 Neptune non-reads due to mismatched MIU and antenna issues. November 14: including 93 Sensus non-reads due to battery exhaustions and 235 Neptune non-reads due to delayed antenna installations. October 14: including 320 Sensus non-reads due to battery exhaustions and 110 Neptune non-reads due to delayed antenna installations. TRENDED UTILITY BILL AGING REPORT Observations: The current balance over 30 days is about $18K as of June 10, 2015.

[File Location: \\MCWDUB10\Accounting\Finance Reports\2016 Reports\Uncollectable Summary 2016.xls] Note: Chart does not include “current” billing (less than 30 days). Bars represent the over 30 days past due as a percentage of prior month UB revenue.

0.0%

2.0%

4.0%

6.0%

8.0%

10.0%

12.0%

14.0%

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

5/2013 7/2013 9/2013 11/2013 1/2014 3/2014 5/2014 7/2014 9/2014 11/2014 1/2015 3/2015 5/2015

Trended Utility Bill Aging Report

30 -59 60 - 89 90 - 119 120+ Total



MONTHLY FINANCIAL SUMMARY Financial Results Analysis: The following highlights the May YTD variances as compared to the prior year. Revenue: Total revenue for FY 2016 is up YTD $77K vs. PY YTD. Billing revenue is down YTD $32K vs. PY YTD. Total water usage revenue is down $46K vs. PY YTD due to water conservation during the drought year. YTD usage is down 25% versus PY. Water and wastewater base rates are up $6K and $8K respectively vs. PY YTD due to base rate increase. Permit revenue is up $203K vs. PY YTD due primarily to connection fee received from Snowcreek Golf Course. Interest revenue decreased $51K vs. PY YTD due to monthly fluctuation in market valuation. Other revenue is down $33K vs. PY YTD due to last April’s surplus sale of a Vactor. Expense: Total personnel costs are up $28K vs. PY YTD due to pay increase and incremental cost for hiring temporary workers through agency. Overall total annual non-personnel expenses are down $900 from PY YTD. Here are the areas of increased and decreased non-personnel spending:

• Increased spending on Legal Services ($17K) due to activities related to ORMAT • Increased spending on Utilities ($29K) due to ground water pumping during drought season • Increased spending on Conservation ($23K) due to more rebates. • Decreased spending in M&R-Vehicles ($16K) due to timing of the vehicle maintenances • Decreased spending in Interest ($8K) due to lower balances on outstanding loans • Decreased spending in other areas are due to timing of purchases, including Operating Supplies

(decrease $10K), Permit & Licensing (decrease $13K), and Expendable Tools (decrease $9K)

Budget Analysis: All of the following are YTD comparisons. Total revenue is at 110% of budget. This is driven by $111K permit revenue related to connection fee received from Snowcreek GC. Total Personnel costs are at 84% of budget due to first payroll in fiscal year partially allocated to prior fiscal year. Non-personnel costs, excluding capital spending, are at 61% of budget due to minor spending at the beginning of the fiscal year. Capital spending is at 56% of 2/12th of the budget. Although we are on budget, various accounts are over 100% of the YTD budget. For accounts with significant spending (average monthly spending of $5,000 or more and variances over 100% of YTD budget), explanations are provided:

• Gasoline & Auto Expense: Over $7K due to consuming more fuel than budgeted • M&R – Line Repair/Equipment: Over 4K due to timing of the work • Water Conservation: Over $12K YTD due to due to $12K rebate for Alpenhof Lodge’s 63 water

efficiency toilets installed in April ORMAT Related Spending:

• FY 2013: $53,000 • FY 2014: $237,000 • FY 2015: $655,000 • FY 2016 YTD: $52,000

Estimated Total: $997,000



FINANCIAL REPORTS Table A. Income Statement

Note: Labor costs include $71K for capital project labor from full-time employees (to be re-classed at year end) and $66K for capital project labor from contract staff.

MAMMOTH COMMUNITY WATER DISTRICTTotal Revenue, Expense and Project Spending by MonthFor Fiscal Year Ending March 31, 2016as of May 2015 (Unaudited)

REVENUES May YTD Amount YTD BudgetYTD B/(W)

YTD BudgetYTD as % of YTD Budget YTD PY

YTD CY B/(W) YTD PY

YTD CY vs. YTD PY%

Bill ing - Water Usage 71,734$ 138,521$ 158,683$ (20,162)$ 87% 184,103$ (45,583)$ 75%Water Base Rates 118,058$ 237,375$ 234,498$ 2,877$ 101% 231,873$ 5,502$ 102%Wastewater Base Rates 266,729$ 480,197$ 440,321$ 39,876$ 109% 472,261$ 7,935$ 102%Laboratory Revenue 2,258$ 2,258$ 6,333$ (4,076)$ 36% 4,452$ (2,195)$ 51%Housing Rents 2,970$ 6,103$ 7,813$ (1,710)$ 78% 8,170$ (2,067)$ 75%Permits 94,700$ 265,516$ 154,833$ 110,683$ 171% 62,576$ 202,940$ 424%Tax & Assessments -$ 1,126,437$ 1,170,000$ (43,563)$ 96% 1,132,613$ (6,176)$ 99%Interest Income 16,779$ 25,986$ 31,698$ (5,712)$ 82% 77,039$ (51,053)$ -34%Other Revenue 73,412$ 134,317$ -$ 134,317$ 0% 167,061$ (32,744)$ 80%TOTAL REVENUES 646,639$ 2,416,709$ 2,204,179$ 212,531$ 110% 2,340,148$ 76,561$ 103%

Prior Year 703,258$ 2,340,148$

EXPENSES

Salaries & Wages 304,034$ 483,253$ 590,731$ 107,477$ 82% 425,468$ (57,785)$ 114%Salaries & Wages- Board Member 2,293$ 4,378$ 4,523$ 146$ 97% 2,878$ (1,499)$ 152%Overtime Pay 180$ 533$ -$ (533)$ 0% 716$ 183$ 74%Standby Pay 2,670$ 4,455$ 7,712$ 3,257$ 58% 5,580$ 1,125$ 80%Employee Benefits 132,521$ 205,893$ 232,498$ 26,606$ 89% 234,765$ 28,872$ 88%Payroll Taxes 3,624$ 6,207$ 6,989$ 783$ 89% 6,991$ 784$ 89%TOTAL PERSONNEL 445,322$ 704,719$ 842,453$ 137,734$ 84% 676,398$ (28,321)$ 104%

Prior Year 403,786$ 676,398$

Outside Services 46,750$ 70,011$ 152,690$ 82,679$ 46% 70,859$ 849$ 99%Director's Expenses -$ -$ 333$ 333$ 0% -$ -$ 0%Expendable Tools 129$ 129$ 6,725$ 6,596$ 2% 9,359$ 9,230$ 1%Gasoline and Auto Expense 8,371$ 12,673$ 5,917$ (6,756)$ 214% 9,270$ (3,402)$ 137%Insurance 15,351$ 31,160$ 34,500$ 3,341$ 90% 33,677$ 2,517$ 93%Interest 1,160$ 2,320$ 7,650$ 5,330$ 30% 10,048$ 7,729$ 23%Leased Lines 1,050$ 2,100$ 2,000$ (100)$ 105% 3,150$ 1,050$ 67%Legal Services 31,935$ 31,935$ 61,167$ 29,231$ 52% 15,113$ (16,822)$ 211%M&R - Buildings 678$ 678$ 6,000$ 5,322$ 11% 5,232$ 4,554$ 13%M&R-Line Repair/Equipment 10,135$ 14,867$ 10,347$ (4,520)$ 144% 23,098$ 8,231$ 64%M&R - Vehicles 6,082$ 6,322$ 9,583$ 3,262$ 66% 22,665$ 16,343$ 28%Memberships/Certifications 245$ 1,752$ 7,252$ 5,500$ 24% 4,321$ 2,569$ 41%Miscellaneous -$ -$ 333$ 333$ 0% 70$ 70$ 0%Operating Chemicals 20,483$ 20,483$ 22,500$ 2,017$ 91% 14,530$ (5,953)$ 141%Operating Supplies 9,678$ 17,869$ 33,191$ 15,322$ 54% 28,204$ 10,335$ 63%Postage/Freight 494$ 494$ 1,637$ 1,142$ 30% 369$ (125)$ 134%Advertising, Publish & Print 824$ 824$ 4,842$ 4,018$ 17% 2,395$ 1,571$ 34%Books & Subscriptions 75$ 75$ 551$ 476$ 14% 144$ 69$ 52%Safety 849$ 1,073$ 1,695$ 622$ 63% 268$ (805)$ 401%Permits & Licensing 129$ 129$ 7,583$ 7,454$ 2% 13,160$ 13,031$ 1%Telephone 896$ 2,318$ 5,345$ 3,027$ 43% 3,323$ 1,005$ 70%Training & Meetings 1,106$ 2,411$ 9,001$ 6,590$ 27% 4,426$ 2,015$ 54%Travel Expenses 2,115$ 2,115$ 6,873$ 4,757$ 31% 2,443$ 327$ 87%Util ities - Electric & Gas 27,683$ 58,359$ 90,167$ 31,808$ 65% 28,770$ (29,589)$ 203%Water Conservation 9,976$ 30,368$ 18,267$ (12,101)$ 166% 6,892$ (23,476)$ 441%Employee Housing Expenses 1,500$ 3,110$ 5,196$ 2,086$ 60% 2,683$ (427)$ 116%TOTAL EXPENSES 197,694$ 313,572$ 511,344$ 197,773$ 61% 314,467$ 895$ 100%

Prior Year 183,170$ 314,467$ TOTAL PERSONNEL & EXPENSES 643,016$ 1,018,291$ 1,353,798$ 335,507$ 75% 990,864$ (27,426)$ 103%

Prior Year 586,956$ 990,864$

INCREASE (DECREASE) IN NET ASSETS 3,623$ 1,398,418$ 850,381$ (122,977)$ 164% 1,349,284$ 103,987$ 104%Prior Year 116,303$ 1,349,284$



Table B. Capital Project Management


Engineering Department Report 06-18-2015

June, 2015

Page 1 of 2 John Pedersen – District Engineer MCWD

Construction Permits Applications for Construction Permits include projects located throughout the District. The attached map shows the location of some of these projects along with the District projects described below. The Tallus Project proponents have submitted another Tentative Tract Map for the property. This map provides for duplex lots in the undeveloped Phase 2 portion of the project. The partially developed Phase 1 area is not subdivided by this new map application to the Town, but this application requests that the sales office in Phase 1 be converted to a single family residence. New water and sewer facilities are proposed for the Phase 2 duplex lots and the new single family residence. Snowcreek Golf Course has obtained a grading permit and is working on the finalization of a draft engineering report for their recycled water use permit at the Snowcreek Golf Course. Biological surveys for the construction under the grading permit are underway this month. Grading is planned to begin on June 15, 2015. With this start date, the construction would be complete by the end of July 2015 based on the schedule provided by Snowcreek Golf Course representatives. District Projects

• The motor in Well 10 failed at the end of March of this year. Video inspection after the equipment in the well bore was removed showed that chemical and mechanical cleaning of the well casing was required. This work has been completed and a new pump, motor and power cable for Well 10 have been installed and the well is providing water to the community. New equipment for Well 6 has also been ordered so that it will be on hand if needed this summer.

• A wastewater treatment process engineer from Water Works Engineers (WWE) has been on-site evaluating the recycled water treatment process with the goal of maximizing production of recycled water through optimization of the treatment process at the wastewater treatment plant. The near term recommendations are currently being implemented with good results so far. An electrical/ instrumentation engineer from WWE has also visited the site and is reviewing construction documents as part of the evaluation. Longer term recommendations are currently being prepared for review by the District.

• A request for bids for construction of the Equipment Storage Building Project was prepared and bids were received last month. Grading plans are currently being prepared for the project.

• Mammoth Elementary School is replacing their parking lot and the project includes replacement of portions of the on-site waterlines. The District will be relocating the existing meter to the irrigation system and installing a new master meter at the property entrance.

• The summer construction crew continues to replace water laterals in the Sierra Valley sites sub-division.

Connection Permits Attached is the permit report for May 2015. Three permits were issued in May, two for new connections to single family homes and one for a remodel of a commercial use.


Engineering Department Report 06-18-2015

June, 2015

Page 2 of 2 John Pedersen – District Engineer MCWD

Department Activities The Engineering staff continues to work with our consultant team to support the ongoing settlement discussions with Ormat concerning a monitoring and mitigation plan for expansion of geothermal development in Basalt Canyon. Staff attended the Long Valley Hydrologic Advisory Committee meeting this month.

")

Tallus Town Homes

")

Snowcreek VII

VTPM 10-001, Plum Parcel Map

!.

Timber RidgeTank Rehab.

Mammoth View Geothermal Well

!.

WWTP OptimizationStudy

!.

!.

Elementary SchoolMeter Relocation

Viewpoint Waterline Replacement

Lateral Replacement

Snowcreek Golf CourseRecycled Water

Equipment Storage Building

Mammoth Community Water DistrictP.O. Box 597, Mammoth Lakes, CA 93546(760) 934-2596 FAX: (760) 934-2143

®0 1,200 2,400600 FeetEngineering Department Report

Permits and Projects - June 2015

Legend

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"/Complete Construction- Requires MCWD Acceptance

Issued Permit- Construction Remaining

!. Permit Application Received

MCWD Project

0

50

100

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200

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2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015

Permits/EDUs Issued

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Permits/EDUs Issued

Issued Residential Permits and MEUs

Total Number of Non Residential Permits Issued

Total Number of Non-Residential MEUs Issued

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Total Number of Residential MEUs Issued

Total Number of PermitsIssued

Total Number of MEUs Issued

MEU = one 3/4-inch meter equivalent unit

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1995 2000 2005 2010 2015 2020

Totalized Wastewater MEUs

permitted wastewater MEU's

Capacity

DatePermit

NumberProject Name

Billing

ClassWater WW Meter Size Credit

Water

MEU

Wastewa

ter MEU

Water

Connection Fee

WW

Connection

Fee

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Connection Fee

2015

Connection

Fee Revenue

2015 Water

MEU

2015 WW

MEU

Total

Water

MEU

Total WW

MEU

10,323 9,202

4997 pending 0.00 0.00 $ - $ - $ - $ - 0.0 0.00 10,323 9,202

5122 pending 0.00 0.00 $ - $ - $ - $ - 0.0 0.00 10,323 9,202

5129 pending 0.00 0.00 $ - $ - $ - $ - 0.0 0.00 10,323 9,202

1/15/2015 5131106 East Bear

Lake driveSGL Yes Yes 3/4-inch - 1.00 1.00 $ 6,159 $ 2,774 $ 8,933 $ 8,933 1.0 1.00 10,324 9,203

1/15/2015 513290 East Bear

Lake driveSGL Yes Yes 3/4-inch - 1.00 1.00 $ 6,159 $ 2,774 $ 8,933 $ 17,866 2.0 2.00 10,325 9,204

1/15/2015 513374 East Bear

Lake DriveSGL Yes Yes 3/4-inch - 1.00 1.00 $ 6,159 $ 2,774 $ 8,933 $ 26,799 3.0 3.00 10,326 9,205

1/2/2015 5134 9 Rainbow SGL Yes Yes Existing - 0.00 0.00 $ - $ - $ - $ 26,799 3.0 3.00 10,326 9,205

5/15/2015 5135325 Old

Mammoth RdCOM Yes Yes Existing - 0.00 0.00 $ - $ - $ - $ 26,799 3.0 3.00 10,326 9,205

5/18/2015 5136 pending SGL Yes Yes 3/4-inch 1.00 1.00 $ 6,329 $ 2,820 $ 9,149 $ 35,948 4.0 4.00 10,327 9,206

3/1/2015 5137 97 Jahan SGL Yes Yes 3/4-inch - 1.00 1.00 $ 6,159 $ 2,774 $ 8,933 $ 44,881 5.0 5.00 10,328 9,207

5/20/2015 5138 450 Lupin St SGL Yes Yes 3/4-inch 1.00 1.00 $ 6,329 $ 2,820 $ 9,149 $ 54,030 6.0 6.00 10,329 9,208

3/26/2015 5139 167 Center St APT Yes Yes Existing - 0.00 0.00 $ - $ - $ - $ 54,030 6.0 6.00 10,329 9,208

3/24/2015 5140144 East Bear

Lake DrSGL Yes Yes 3/4-inch - 1.00 1.00 $ 6,159 $ 2,774 $ 8,933 $ 62,963 7.0 7.00 10,330 9,209

3/31/2015 5141Chateau De

Montagne #22CDO Yes Yes Existing - 0.00 0.00 $ - $ - $ - $ 62,963 7.0 7.00 10,330 9,209

4/30/2015 5142 185 Starwood Dr IRR Yes No 1-inch - 2.17 0.00 $ 13,733 $ - $ 13,733 $ 76,696 9.2 7.00 10,332 9,209

4/28/2015 514360 East Bear


4/28/2015 5144166 East Bear


4/28/2015 5145230 East Bear


4/28/2015 5146154 Panorama

DrSGL Yes Yes 1-inch - 2.17 2.59 $ 13,733 $ 7,305 $ 21,038 $ 125,181 14.3 12.59 10,337 9,215

5147 pending 0.00 0.00 $ - $ - $ - $ 125,181 14.3 12.59 10,337 9,215

5148 pending 0.00 0.00 $ - $ - $ - $ 125,181 14.3 12.59 10,337 9,215

5149 pending 0.00 0.00 $ - $ - $ - $ 125,181 14.3 12.59 10,337 9,215

5150 pending 0.00 0.00 $ - $ - $ - $ 125,181 14.3 12.59 10,337 9,215

5151 pending 0.00 0.00 $ - $ - $ - $ 125,181 14.3 12.59 10,337 9,215

5152 pending 0.00 0.00 $ - $ - $ - $ 125,181 14.3 12.59 10,337 9,215

5153 pending 0.00 0.00 $ - $ - $ - $ 125,181 14.3 12.59 10,337 9,215

5154 pending 0.00 0.00 $ - $ - $ - $ 125,181 14.3 12.59 10,337 9,215

2015 Permit Summary Report

Project Details Metric Summaries


Information Systems Report 06-18-2015

June 2015

Page 1 of 4 Justin Mulbay – Information Services Manager MCWD

GIS Meter Replacement Project The IS Department continues to work with Neptune staff on GIS and IT components of the Meter Replacement Project. After discovering a location accuracy issue with several hundred of the meter records last month, ISD and Engineering have finally arrived at a new meter shapefile for incorporation into MCWD Master GIS. Last month, the incorrect data was evaluated and sent back to Neptune for comparison against GPS source collection data. Neptune ultimately delivered a revised dataset, and upon initial investigation the data looks much more accurate. ISD and Engineering have found several questionable locations still existing, but for the most part, the meter location data now seems to be accurate for an overwhelming percentage of the meters. It is impossible to know the exact number of meters that may have incorrect GPS data without careful analysis, but the data does look well enough to move forward with the new layer. The new meter layer has been added to the MCWD Master GIS, and ISD and Engineering will begin using it in GIS maps and products. However, ISD and Engineering Department are still concerned about the re-alignment of these meters with lateral locations and as-built drawings. MCWD Management Staff is aware of the aesthetic/alignment issue and will prioritize upcoming strategic GIS and Engineering mapping items accordingly. This will be the last update for meter replacement project GIS, as the GPS and shapefile sourcing components of the project have been satisfied. Please see a few IT update items as they relate to the meter replacement project under the Administrative Items section of this report. Mapping Projects ISD staff completed the following GIS mapping products over the past month: • Created/exported Traffic Control Map for Vacation Place, Line Maintenance field work • Created/exported Traffic Control Map for Elementary School, Line Maintenance field work • Updated Master GIS, removing manholes and sewer (abandoned) near Chair 15 per Jerry Baker GIS Catch-up with Engineering MCWD ISD and Engineering Departments have made a significant effort over the past few months to bring the MCWD Master GIS current. There were several outstanding Engineering projects that needed to be finalized and added to the GIS. As-built drawings were created and inventoried as necessary and all images attached to assets within the GIS. Over the past month, the following projects were entered and finalized: Ridge Way/Starwood water lines additions, MCWD Property Water Lines, Pressure Zone boundary change for Zone 4, 3A, and 3B as result of Starwood line additions, Altis Water, Mountain Blvd. Laterals, and Sierra Nevada hydrant addition. Other projects currently in progress in Engineering Department for GIS inclusion include: Meridian Blvd. RAW and Sewer, Bigwood Water, Sierra Park Water, Center St., Graystone and Gray Bear, Blockhouse, and MCWD Recycled Water Project. All of these projects will be added to the GIS as soon as available.



June 2015


GDMS Consultant GIS ISD and GDMS continue to make progress towards a web-based mapping application for MCWD. GDMS staff has been busy inserting MCWD GIS data, base maps and aerials, as well as hydrant, meter map and as-built imagery for inclusion, query and reference within the software. GDMS staff has also begun the ArcServer installation on MCWDSVR12. MCWDSVR12 is the server that will house all MCWD GIS data and online mapping functionality going forward. Eventually, this platform will offer GIS-based mapping to MCWD staff and potentially be rolled out to customers in the future as well. This will allow MCWD to further utilize its Enterprise License Agreement with ESRI for web-based mapping services. The major effort currently underway in Engineering and GIS departments is to have the GIS as up-to-date as possible before loading all of the data into the web portal. Subsequent updates to the GIS will happen real-time, but ISD and Engineering wanted to include as many completed projects as possible before going live. Look forward to more progress reports and a demonstration of the online mapping functionality in future ISD monthly reports. infraMAP and Granite XP Updates and data syncs were performed as monthly process on Line Maintenance mapping and maintenance software: infraMAP for valves and hydrants, and Granite XP for sewer cleaning and video. Both new MCWD field Toughbooks were received and setup as budget replacement PCs in Line Maintenance Department for the coming year. ISD worked with infraMAP support staff to upload all current infraMAP data to Egnyte project cloud for conversion into new version of infraMAP on two new Toughbooks. InfraMAP is running the setup and configuration on both machines, and their staff will be onsite later this month to conduct training on the new version of the software with MCWD ISD and Line Maintenance staff. CA GIS Council Justin Mulbay, MCWD Information Systems Manager, has completed registration as an active member of the California GIS Council, a coalition of California government GIS agencies to share data, collaborate efforts and resources, network, and follow latest industry trends and news. Registered MCWD website as well for GIS and IT outreach. IT SUS Analytics Software MCWD staff identified the need for advanced analytics and a customer portal to fully utilize the new usage data available from the Meter Replacement Project. After scheduling and receiving presentations from five software companies, staff has opened negotiations with Smart Water Utilities (SUS). SUS software functions to engage customers and increase customer satisfaction by offering convenience and self-service through web portal and mobile device applications, as well as enhancing MCWD’s analytic capabilities for water conservation analysis and reporting related to California Drought regulations. MCWD staff hopes to have a final contract executed with SUS soon, and implement the software immediately thereafter for customer use.



June 2015


MCWD Board Member Tablet Upgrades Over the past month, ISD spec’d, ordered and setup new tablet technology for MCWD Board members. The Board members’ previous Toshiba tablets had reached the end of their useful life and all five tablets were budgeted for replacement this year. As a result, three new iPad Air 2’s and one MS Surface Pro 3 tablet were setup for Directors Cage, Smith, Alper, and Henderson respectively. Director Domaille chose to continue to use his personal iPad device for Board Meeting use. All of the Board members have their email accounts and MCWD applications installed for review of MCWD Board Meeting materials on their tablets. Administrative Permissioned Jeffrey Beatty, Finance Manager, as contributing editor for MCWD Employee Out and Board Room shared Outlook Calendars. Spent time troubleshooting Kay Hartman and Chris Weibert, Personnel Services employees, desktop MS Office 2013 programs as both of them were reporting an issue with certain functionalities within Office programs. Performed repair and re-installation on both PCs until looking into Add-on issue as potential culprit. Eventually CBT was called in for assistance and troubleshooting, and both employees now reporting no issues with MS Office programs. Troubleshot Tokay Backflow software database corruption issue. Somehow the Tokay database became corrupted from an improper shutdown or power surge during data entry. Working with Tokay support staff, ISD was able to re-load the database from backup and re-configure all three Tokay clients for issue resolution. All Tokay records are functional now and no data was lost. Web Postings MCWD web postings and revisions for the period: • 4-1-15 Special Meeting Minutes to Minutes page • 4-16-15 Regular Meeting Minutes to Minutes page • 5-19-15 Tech Services Committee Meeting Agenda on Calendar • 5-20-15 Finance Committee Meeting Notice of Cancellation on Calendar • 5-20-15 Special Finance Committee Meeting Agenda on Calendar • May 2015 Agenda and Board Packet to Calendar and Agendas page • 6-2-15 Summer Construction Season update on Construction page • 6-4-15 Special Board Meeting Agenda to Calendar • 2014 Consumer Confidence Report to Water Quality page • Mammoth Creek Streamflow data ending 5-31-15 to Surface Water page Departmental Support Items • MCWD Reporting Hotline checked daily for customer complaints • Revised MCWD Violation Letter



June 2015


• Worked with Snowcreek Athletic Club to post Water Conservation signage • Sent letter to all lodgings re: washing motorcycles during Mammoth MotoCross • Worked with multiple customers to clarify watering schedules • Updated MCWD website as requested • Developed Summer Construction Press Release • Organized Mulching and Soil Amendment Classes at MCWD • Presentation for the local Girl Scouts – May 21st • Ran weekly leak reports • Cited, wrote and followed-up on irrigation violations • Approved or Denied variance and landscape plans as submitted • Processed MCWD Rebates during Gail Smith’s absence • Updated MCWD Rebate Application • Organized presentations from 5 different Customer Portal Software companies • Worked with SUS and MCWD staff to develop a contract for software analytics SCADA All SCADA hardware and communications performing satisfactory at this time.


Personnel Services Department Report 06-18-2015

June 2015

Page 1 of 2 Kay Hartman– Human Resources Manager MCWD

Administration

• Continuous and ongoing activities associated with day-to-day administration: ○ Administrative and operational policy development and guidelines. ○ ACWA/JPIA Target Solutions site audit functions, data assessment and update, and training center

refinement. ○ Timberline Unit 11 maintenance processes nearing completion and tentatively anticipate providing

walk through at the end of June to those on waiting list. ○ Several personnel-based legal matters. ○ Workplace resolution of concerns coordination and facilitation. ○ Revising month-to-month rental agreements for MCWD-owned rentals.

• Attended and participated in monthly Mammoth Lakes Personnel Network meeting. • Legislative/Client Update 05/2015 (provided by LCW):

o The Department of Labor, Health and Human Services, and Treasury (Departments) released a joint FAQ explaining the timing of their plan to finalize changes to the summary of benefit and coverage (SBC) regulations and related documents. The Departments intend to finalize the SBC regulations, SBC templates, instructions, and updated uniform glossary “in the near future,” and they will be effective for plans that are renewed or begin on or after January 1, 2016. In addition, the Departments intend to conduct additional consumer testing and obtain further public input before finalizing the updates for the SBC template and associated documents. Such templates and related documents will be completed by January 2016 and will be applicable for plans that are renewed or begin on or after January 1, 2017.

o The Department of the Treasury announced a report that concluded that the IRS must do a better job ensuring self-insured plan sponsors are paying PCOR fees under the ACA. In light of the expected increase in ensuring compliance, self-insured plan sponsors are reminded to make sure that the PCOR fee is being paid in conjunction with filing Form 720 before July 31, 2015. (ACWA/JPIA is paying this fee for its members.)

Classification

• Nothing to report at this time

Workforce Planning

• Ongoing monitoring and coordination activities associated with contract extra help secured through Sierra Employment Services for Maintenance Department seasonal construction projects and Finance Department special projects.

• Facilitate and monitor coverage of long-term, non-industrial absence utilizing existing staff. • Ongoing monitoring of FMLA/CFRA determinations processed for statutorily protected leave for some staff.

Risk/Safety/Training

• Risk/Safety: o Processed safety tailgate and wellness activity logs for 06/2015 safety incentive program. o Attended and participated in Mono County Quarterly Unified Command Meeting.


Personnel Services Department Report 06-18-2015

June 2015

Page 2 of 2 Kay Hartman– Human Resources Manager MCWD

o Coordinated and conducted tour of all MCWD facilities for ACWA/JPIA, Senior Risk Management Consultant, Scott Wood.

o Coordinated and facilitated second phase of Mono County Environmental Health hazardous materials and business plan inspection of Wastewater Reclamation Facility and Lake Mary Water Treatment Facility.

• Training: o Webcasts/onsite/offsite training processed, provided, attended and/or proctored this month: Accommodated Mammoth Lakes Fire Department’s Trench Rescue Training – MCWD staff

invited to attend. TargetSolutions – Attended quarterly webinar “All about that Activities Builder!”


Public Relations/Environmental Specialist Report 06-18-2015

June 2015

Page 1 of 4 Irene Yamashita – Public Relations/Environmental Specialist MCWD

Conservation Level 3 Water Shortage Goal

*Percent reduction and targets are based on 2013 data.

Gallons of Delivered Water (acre-feet) 2013 2014 2015 2015 Target* March Precip1

34,745,000 (106.6) 5.16 inches

28,619,000 (87.8) 5.6 inches

30,007,000 (92.9) 1.6 inches

27,796,000 (85.3)

April Precip1

37,779,000 (115.9) 1.64 inches

31,074,000 (95.4) 5.36 inches

28,047,000 (86.1) 2.8 inches

26,445,300 (81.2)

May Precip1

78,511,000 (240.9) 1.32 inches

53,864,000 (165.3) 1.56 inches

35,827,000 (110) 2.36 inches

54,957,700 (168.7)

1. Precipitation data retrieved from the California Data Exchange Center for a USBR gauge at Mammoth Pass.

Level 3 Water Shortage Restrictions have been in effect since April 10th. This level seeks to achieve a 30 percent reduction in water demand in comparison with monthly 2013 usage. Water demand in May was 46 percent of May 2013 demand, a 54 percent reduction. As shown in the table, May precipitation was significantly higher than the previous two years. Conservation reductions for the state’s emergency regulations starts on June 1st. MCWD remains in Tier 5 requiring a 20 percent reduction from 2013 usage.

Staff is working with a vendor, SUS, to provide a customer portal service that will allow customers to view their water consumption data and receive messages from the District. In addition, the vendor’s software will provide conservation staff with advanced reporting capabilities to find leaks and violations. Please see Justin Mulbay’s report for more details.

Weather forecasts continue with warmer than average temperatures for June, July and August with equal chances for above, below or normal precipitation. Drought conditions are expected to intensify for the western United States through the summer.

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2015 Percent Monthly Reduction and MCWD Target*

2015 Reduction MCWD Target



June 2015


Leak Detection Program

A leak detection program started in late January using the new hourly meter data. The program doesn’t require large amounts of staff time, has been well received by customers and is resulting in significant water savings. The project has now contacted 171 customers resulting in a demand reduction of 36 million gallons a year or 109.8 acre-feet. Staff time devoted to this project is now being reduced to focus on enforcement of Level 3 restrictions and the summer backflow project.

Violations of Water Regulations

In May, 31 complaints of violations were received from staff, from messages left on the anonymous phone line and observed from reviewing meter data. These complaints resulted in 25 customer contacts and violation notices, four notices were for second violations. Almost all of the violations pertained to irrigation occurring on the incorrect day of week or during the prohibited hours.

Conservation Plans for golf courses, public parks and school playing fields

Level 3 Water Conservation Plans from the Town of Mammoth Lakes, the schools and the golf courses have been approved by the District. Conservation staff will start monitoring the water usage for these customers in June to evaluate whether the plans are being implemented as described and objectives are being met.

Education

The District hosted two classes on landscape management this spring, soil amendment and mulches, to promote water efficient landscape practices in Mammoth Lakes. The classes were taught by UC Extension Service County Director, Dustin Blakely. The proper application of soil amendments and mulches can help soil retain moisture and reduce surface evaporation rates. Both classes had about eleven attendees. Attendance will provide landscapers with continuing education credits to maintain their Qualified Water Efficient Landscaper certification.

California Irrigation Management Information System (CIMIS) Station

We are still pursuing a location for a CIMIS station in Mammoth Lakes. The CA Department of Water Resources is communicating directly with Snowcreek Golf Course management regarding the placement of a CIMIS station on golf course property and has reported positive responses from Snowcreek. In addition, we are continuing conversations with school administration to develop proposals that would allow a CIMIS station on school property.

Rebate Program

This fiscal year, the rebate program has resulted in the installation of 52 showerheads, 158 high-efficiency toilets, 5 washers and 1 pressure reducing valve at an expense of $32,500. These fixture/appliance replacements should result in a water savings of 870,000 gallons or 2.7 acre-feet per year. One lodge replaced all units (63) which had 5 gallon per flush toilets with high efficiency models.



June 2015


Environmental/Legal Compliance and Permitting USFS Permits and Issues

Renewal and reauthorization of Special Use Permits (SUP) Staff have not received an update from the USFS regarding an opinion from the USFWS on potential impacts to the yellow-legged frog or Yosemite Toad resulting from the District’s facilities on USFS lands.

Bodle Ditch Monitoring

Year three of vegetation monitoring along Bodle Ditch is scheduled for this summer. Despite drought conditions last year, results demonstrated that soil moisture conditions are still adequate to support wetland and riparian dependent plant species. Changes to vegetation are based on analysis of the perennial species because annual species are more subject to year to year variations of precipitation and not indicative of longer term conditions. The next survey to follow will be conducted in 2018.

Urban Water Management Plan

Final guidelines for the 2015 UWMP update are expected to be released July 1st. Based on the Department of Water Resources webinar materials, changes to the guidelines will include expanded narratives on demand management measures, new standards and reporting methods for water loss, and additional descriptions of defining utility energy use if a utility chooses to include this information. The UWMP submittal deadline to DWR is extended to July 1, 2016.

Public Affairs and Agency Outreach Inyo-Mono Integrated Regional Water Management Plan

The Group met on May 27th and approved a process for grant applicants to provide 1 percent of their grant request to the Program Office to complete the application process, the designation of Desert Mountain Resource Conservation & Development Council to act as fiscal agent for the next, and the membership ranking of projects for grant funding. The projects eligible for inclusion on the grant application are:

• Meter Installation and Operations for Domestic Water/Water Meter Supervisory Control and Data Acquisition (SCADA) Upgrades on the Bishop Paiute Reservation (Bishop Paiute Tribe)

• Conservation Plans for Irrigation, Domestic Water, and Wastewater for the Bishop Paiute Reservation (Bishop Paiute Tribe)

• June Lake Water Treatment Plant – Ion Exchange Project (June Lake PUD) • Amargosa Watershed Monitoring: Groundwater, Seeps/Springs, Precipitation and ET (Amargosa

Conservancy) • Big Pine Tribal Hydrant Replacement Project (Big Pine Paiute Tribe) • Indian Wells Valley Water District Cash-for-Grass Project (Indian Wells Valley Water District) • Antelope Valley Riverine and Habitat Proposal (WRAMP Foundation) • Bartell Parcel Recycled Water Regreening Demonstration Project (Inyo County)



June 2015


Casa Diablo Geothermal Plant Expansion (CD IV)

Staff continues to provide support to the legal and negotiation team.

Public Outreach

Advertising/Press Releases Staff is continuing to keep the conservation message in the papers and on the radio. We are working with a graphic designer to align our advertisements with the messages from the state, see Attachment. We are promoting the state’s “Brown is the new Green” motto in advertisements and in the parade and will be providing free lawn signs to customers letting their lawn die back this summer. Staff has also been busy answering questions about violations, regulations and leaks. Several field trips took place this month, the LivingWise students visited the lakes basin and the wastewater treatment plant (WWTP) and a Girl Scouts troop met with Betty to discuss the water cycle, conservation, and tour the WWTP.

Attachment 1 – E-7 Public Relations/Environmental Specialist Report, June 2015


General Manager’s Report 06-18-2015

June 2015

Page 1 of 4 Pat Hayes – General Manager MCWD

Highlights Water Supply and Conservation The District’s primary goal is to provide a reliable and safe drinking water supply and wastewater treatment. The update to the District’s monthly water supply can be found on the agenda as D-1. With the continued drought, spring runoff from the Lakes Basin to Lake Mary has not and will not likely exceed Mammoth Creek fish flow discharge requirements. Consequently we do not expect to add anything to storage in Lake Mary this year. The District is maintaining about 200 acre feet of emergency storage in Lake Mary.

We are totally reliant on groundwater for potable water use for the remainder of 2015. Due to continued drought and low snow fall, our groundwater is suffering from a lack of recharge. Two of our nine wells, Wells #18 and #16, are being used very sparingly as they are operating very close to action levels which will require us to curtail pumping. Well 17, our largest producing well by volume, was put back in service last month and is working fine. Repairs and cleaning to Well #10 have been completed and the well was back on line June 5. Replacement pump and motor for Well 6, identified as likely to fail, were ordered and have been received at the District. The well equipment is scheduled to be replaced in the Fall, however should it fail sooner, having the equipment on hand should shorten the down time. The contractor lined up to install the components.

Since April 10, Level 3 restrictions have been in effect. The net savings for May was over 50% compared to the 2013 base year. This result is likely entirely due to the wet May where we were fortunate to pick up rain events at close intervals. The consequence was that most customers kept their irrigation systems off.

Meanwhile, at the State level, the State Water Resources Control Board has implemented statewide water restrictions effective as of May 5, 2015. The overall state goal is to achieve a 25% reduction in water use. Using a somewhat questionable criteria of gallons per capita day, each water utility in the state has been placed into one of nine tiers for water conservation required. The District is in Tier 5 which requires a 20% reduction over the base year of 2013, in particular for the months of June, July, August and September. The reductions will be calculated on a cumulative basis. For those utilities who do not achieve the regulated reduction requirements, fines will likely be issued. Given that the District has already established a higher goal of 30% reduction based on available local supplies, we should exceed the state’s requirements.

Water conservation efforts are now in full swing. Staff have been using the advanced metering system data to track customer leaks. Customer with leaks of 10 gallons per hour or more are notified that they



June 2015


have a leak and have 48 hours to repair. More than 120 customers have been contacted who in turn have repaired leaks estimated to total 22 million gallons per year.

As of June 1, warm weather has lead our customers to turn on their irrigation systems. Overnight, leak reports tripled to over 600 customers with leaks. Irrigation systems apparently are particularly prone to leakage. Large condo complex managers with leaking irrigation systems have been notified of leaks and advised to shut off their systems on the five non-watering days each week while they work to fix their leaks.

Staff are also tracking customer irrigation use to assure that customers are following the two day a week watering schedule and the time of day requirements. A number of customers have been found in non-compliance and violation letters are going out daily.

Snowcreek Golf Course and the District signed the second amendment agreement, Snowcreek has paid their connection fee and been issued a loan to construct their recycled water pond. They are required to be on recycled water by July 1, 2015. However, it does not appear likely at this writing that this deadline will be met. The approved conservation plan limits this customer on a monthly basis to 70% of the average use experienced over the past five years. Once this allocation is delivered each month, no additional raw water will be delivered for the month.

Meter Replacement Program Equarius Waterworks has completed the meter portion of the work. District staff are using the Neptune R450 software on a daily basis to track hourly interval data to identify leaks and to enforce irrigation restrictions. Neptune was not able to deliver a customer Web portal nor the more sophisticated analytical software the District required. Consequently, staff evaluated six different vendors who provide such packages, and selected Smart Utility Systems (SUS) for the work. The price for their services is approximately the same as for what we would have spent with Neptune, but their system is far more advanced and is able to deliver on the customer web portal that allows customers to track their usage and set alarms. Non-revenue (unaccounted for) water totaled 4.93 gallons, which is approximately 12% this month, which is just over the AWWA guideline of 10%. Continued work to replace old laterals and small remaining sections steel pipe should gradually reduce this number. Casa Diablo IV A meeting of the USGS, BLM, USFS, Ormat and the District and respective consultants occurred on May 19 at MCWD. As background, a conference call meeting of Ormat, BLM, USGS and MCWD was held on March 25, including our respective consultants. At the March 25 conference call, Ormat started off by stating that they would put in a deep geothermal monitoring well. The May 19 meeting was productive.



June 2015


USGS, BLM, Ormat, consultants and the District discussed the location of the proposed second deep geothermal monitoring well at a location behind the courthouse on USFS, referred to as Project Area 3, which would facilitate permitting. This location is thought to be ideal as it is just inside the Hildreth boundary for the geothermal fluids. USGS said that it is on the transect between the CD IV project and the District’s wells. Ormat did not dispute the location nor the need for a second well. USFS representative indicated there will not likely be permitting problems at this location, however he would need the Forest Supervisor’s permission and help from the District to work with recreational park lease. The District indicated it would do so. To facilitate the discussions and the funding, the District offered to be the lead in a California Energy Commission grant application to pay for the two deep geothermal wells and another shallow/mid depth paired well at Project Area 3. If done, the grant would be 80% CEC funded; Ormat would write the application and pay the 20% portion. The District remains firm that at least two deep geothermal monitoring wells are required. This position is supported by USGS as well as District consultants Wildermuth and Schmidt. Once the wells are in place, stress testing would be conducted to determine the degree of connectivity amongst the three systems. Additionally the proponent needs to provide two static deep geothermal wells to provide a reference for the effects of pumping and to replace the well they previously destroyed. These data would then be used to attempt to calibrate the geothermal reservoir model. Legal arguments for the District’s lawsuit against Great Basin and Ormat/ORNI were heard in Judge Eller’s courtroom on April 1 – 2. While Judge Eller said he would make a tentative decision within thirty (30) days, he later wrote that he needed more time. We expect his decision by the July 2 deadline. A redline version of Ormat’s proposed monitoring and response plan was prepared by the District, legal counsel and our consultants and sent on to Ormat on April 3. Copies of the redline version were sent to the May 19 meeting invitees. The version was discussed at the May 19 meeting, and very few substantive comments were received. Wildermuth, Richard Holt and Ormat’s reservoir modeler will be meeting to discuss further in southern California. As was previously reported, the USGS and MCWD have entered into an agreement for the USGS to conduct a water quality monitoring program and the work got underway the week of February 24. The program will provide baseline data on chemistry in a number of wells as well as other parameters. District staff and USGS staff are in regular communication concerning the work. USGS was here in late April for the second round of sampling. Staff Resources and Management See Kay Hartman’s report for details of activities under way. At this time, we have no staff vacancies.



June 2015


Water Resources Management and Planning Water Supply Conditions See Karl and Irene’s reports for details on overall hydrologic conditions and water supply operations. Financial Management and Customer Service See E-3 Finance report for details. Total revenue is at 110% of budget to date. Raftelis is conducting a rate study, connection fee study and reserve policy. A special Board meeting was held on May 14 to kick off the project. Sanjay Guar and Kevin Kostiuk of Raftelis made a presentation to the Board and District staff. Issues of rates, policies, drought surcharge and reserve policies were presented. Subsequently the Finance Committee and staff met to discuss reserve policies and balances in more detail. This is a work in progress. Operations and Maintenance See Mark Busby and Karl Schnadt’s staff reports for details in these areas. Observations of note include the following: Well #17 and Well #10 are both back in service. Summer construction is underway with lateral replacements well along. Additionally valves are being located in Old Mammoth Road above the blockhouse area. Capital Projects and Engineering See the Engineering Department report and Finance Department report for details.