agenda tuscola county board of commissioners committee ......2019/08/26 · agenda tuscola county...
TRANSCRIPT
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Agenda
Tuscola County Board of Commissioners
Committee of the Whole Monday, August 26, 2019 - 8:00 A.M.
HH Purdy Building -125 W. Lincoln, Caro, MI
FinancelTechnology
Committee Leaders-Commissioners Young and Jensen
Primary Finance/Technology
1. Sheriff Glen Skrent - Jail Planning Update (See A) 2. Steve Erickson - EDC Update 3. Correctional Health Care Annual Contract Renewal Medical Services for Inmates
(See B) 4. Invoice Review/Approval Jodi Berlin Designs (See C)
On-Going and Other Finance
Finance
1. MREC - updates 2. Update Regarding AssessingfTaxation Disputes with Wind Turbine Companies - S8 46 3. Opiofd Lawsuit 4. Preparation of Updated Multi-Year Financial Plan 5. Continue Review of Road Commission Legacy Costs 6. 2018 Comprehensive Annual Report 7. 2020 Budget Development
Technology
1. GIS Update 2. Increasing On-Line Services/Updating Web Page 3. Implementation of New Computer Aided Dispatch System 4. New Kronos Time Attendance and BS&A Finance/General Ledger Software
Personnel
Committee Leader-Commissioner Vaughan and Bardwell
Primary Personnel
1. POLC Letter to Open Negotiations (See D)
On-Going and Other Personnel
1. Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives
Strengthen and Streamline Year-End Open Enrollment 2
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3, Scheduling a MAC 7th Meeting to Determine jf Organization will Continue
Building and Grounds
Commit1ee Leaders~Commissioners Jensen and Grimshaw
Primary Building and Grounds
1. Bobcat Lease (See E) 2. MSP Tank Inspection (Se" F)
On-Going and Other Building and Grounds
1 County Jail Study
2 County Land Bank/Sale of Property
3, Recycling Relocation Update
4. County Physical and Electronic Recotd Storage Needs - Potential Use of Recycling Pole Building 5. Review of A!tema1ive Solutions Concerning the Caro Dam
Other Business as Necessary
1. Caro Center Rally at the State Capitol - Tuesday 8-27-19 11 :00-1 :00 2. Public Notice of Hearing Establishing Industrial Development District in the City of
Vassar (See G) 3. Public Notiee of Hearing on Approval of an Industrial Facilities Exemption Certificate
on New facility JAL Group, LLC in the City of Vassar (See H)
Public Comment Period
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c1) .:- ;Z L I ;1
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(" 1:.. ~l k Healthc Ht Compames LLC A WeHpa1.h Company
August 21, 2019
Lt . Br ian Harris, Jail Administrator Tuscola County Ja il 420 Court Street Ca ro, MI 48723
Re: Tenth Amendment to the Agreement for Inmate Health Care Services
Dea r Lt . Harris,
As the proud provider of medical services for Tuscola County Jail, Correctional Heiilthcare Companies, LlC (CHC) looks forward to renewing our commitment to provide Quality health care in the upcoming year.
Per Section 9.0, our Agreement automatica lly renews for a one -year period on January 1st, with a mutually agreed upon increase. (HC requests an increase consistent with the Consumer Price Index ("(PI") for Urban Consumers - US City Average lor Medical Care Services, which stands at 3.3% for June. Application of this increase, re ....ises the base compensalion from $140,408.04 to $145,041.48 annually, effect ive January 1, 2020 through December 31, 2020.
As such, section 8.0 sha ll be deleted in its entirety and replaced with the following language:
8.0 ANNUAL AMOUNT/MONTHLY PAYMENTS. The base annual amount to be paid by t he County to CH( under this Agreement is One Hundred Forty-Five Thousand Forty·One Dollars and Forty-Eight Cents (S145.041.48) for a period of twelve (12) months. Each monthly payment shall equal Twelve Thousand Eighty-Six Dollars and Seventy-N ine Cents ($12,086.79 ), prorated for a/'ly partial months and subject to any reconciliations as set forth below. Each monthly payment is to be made on or before the first day of the month of serviCe .
If the County accepts, please sign this letter in the space provided on the following page and email to Stephanie Parkinson, Partner Services Specialisl , at [email protected]. This letter shall serve as Ihe Tent h Amendment to the Agreement and shall be binding upon signature of the County and CHC, pursuant to Section 11.13 of the Agreement. All other terms of the current Agreement, including any changes detailed above, shall remai n in full force and effect.
Should you have any questions, plea se do not hesitate to contact Elaine Kaiser, Operat ions M an ager at 989-280-2030.
Sincerely
Stan Wofford Executive Vice President
W~loal" Ho(d.nQ~ ~nc;\'); wellpath Page' 0(2 1]8J MufI'It@,!IoroRoad. Sdle 500 o .Old 1I(,;lL "'J. Naslwlli. fN :i1] \ r
mailto:[email protected]:12,086.79http:S145.041.48http:145,041.48http:140,408.04
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CorrectIOnal Healthcare Companies. Ll C A WeHpath Company
AGREED TO AND ACCEPTED AS STATED ABOVE:
Tuscola County, Michigan
BY : --~--~-c------------------Name: Glen Skrenl TItle: Sheriff
Date: _____ ___ ______
BV' __________________
Name: Thomas Bardwell Title: Chairperson
Date: _________________________
Correctional Healthcare Companies, llC
By ~tl~) 17 !N.tf71J1V
Name: Cindy P. Watson Title; President local Detention
Date: 08121/19
;\\); wellpath \\If'IIlp,,!h 1-101(1:"')5. Inc. Page 2 01 2 1263 >.Allrf' .. ~$t"'rtI R~.ac, $1,;'1& 500
1 11)£' 1111 hll'at'"9 N9llllvtll" n..I V~1 ~
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INVOICE
Flom Jodi Berlin Design 10 15 NOfJlllawn Ave_ EaSt lanSing. M1 48823
'~-.
Invo ice For KC Communica tions Consultants Invoice 10
I£sue Dale
Due oa\o
'62 06l3(V2()t9
07130120Hl (Ntll301
Custom lOgo dOSlgn for Galo 4 /IAlcl'ligan
hem Type Oesc:r1pUon
Logo Ocslgn $750
'"dudes :I logo concepls and up 10 3 rou rods Of roVislo./ls 01 tho selectee! desion COflWpI. Rllal logo wil l be p rOlliQe(:l in va riou,
MO formall' lor prln. and web.
1.00
Unit Price
S75O.00 $150.00
Amount Oue $750.00
Page ' of 1
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8120f2Q19 Tuscola County Mail- CARO.pdf
• Clayette Zechmelster Tuscola Co unty CARO.pdf 4 messages
Karen Currie
To: "[email protected]"
Clayetle.
Attached is the invoice for design IOf caro lour Michigan logos.
Lei me know if you have any Questi()(ls.
·Ka.ren Pirich Currie
2 attachments
'EI CARO.pdf
29K
oATI00001.txt . ,K
Wed. Aug 14. 2019 at 8:32 PM
Clayette Zechmeister Thu , AU9 15. 2019 at 3:22 PM To: Karen Currie
Karen. I'm confused by this invoice. Did we authorize this purchase? 10 00led t.~ t hIdden]
Clayette A. Zechmelster Interim Controlier Administrator/Chief Accountant. Tuscola County 125 W lincoln St, Suite 500 Caro. MI 48723 zClay@tuscolacounty_org voice 989-672-3710 lax 989-672-4011
Visit us Online for County Services@ www.tuscofa county.org
CONFlOENTlAUTY NOTICE TIll! Information contilined in this r:ommunication, including 4ttoldlments- is pdllileg«J ilnd confidentiill. It is intended only for r/I#J udusive UH Dlthe address--. If the reader ofthis mess
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812012019 Tuscola County Mall - CARO.pell
Sent from my iPhone IQuoted 1e~1 hIdden)
loooted te.>.t hidden)
This email aM any fi le. traoomined WIll> ~ ~'e Intended sO leljl Tor m... ~~o 01 thoe i'ldi",'du.o l or 8nlity 10 wr.om tMy iii '''' aOd",..ed II you /lilvo 'ecei ~ed thi S ema il '" IiIrfOT ple8Sol not ify t~ me"sage "~nd.,,_ Thl~ massage cot1ls ins confidential Information ""0 ~ int ... nded only fo r the io1d lvidual namoo, If you are not lJ1 e named
addreslOO you Shou ld 001 d"semn..le, disl ribo.o te or copy this e·mail, PlE ase nOlify 111.. "oooor .""",dlatel)r roy 1iI -m~ , II yo~ have receIved th'" e_mail by mistake and
delete I!>iS e....~illrom yo
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P OLICE OFFICERS LABOR COUNCIL
AUb'USI 15.2019
Tuscola County
Shelly A . Lutz. Human Resource Director
125 Wesl Lincoln Slree!. Sui te 500
Caro, M ichigan 48723
Re , Contract Negoti3tion / Tuscola County,! ?olic~ Ofl;c~rs Labor Council representing the Tuscola County Sherin's Supervisory Unit
Dear Ms. Lutz:
T he currenl labor agreement belw~en Tuscola County and the TlCico la Cuunl), Sheriff and the Po lice OffIcers Labor COWlCiL representing the T uscola County Sheriffs Supervisory Unil, is due 10 expire o n December 3 L 2019. Therefo re, pursuant 10 the Ic nns within Ihe ( onII1lCI, please consider this lener as our request 10 begin negoliatjons for 0 successor agreemem .
A copy of this letter is being senl lO lhe Michigan Employment Relalions Commission pursuant TOMCL.423.207(2) 10 apprise the Commission oflhe SUi rus of negolislions aod for the appoi nutlcOl of a mediator if o ne might be needed.
Would you or your representafi ve please contaCt me so that we can mutu.lHy $Chedule some meeting dates.
Very tru!y yows.
Christopher M. Wnns
POLe Labor Represenl:lI i\'c
810·252 ·Q8S7
Cy.'SUite 205 Troy "" ichlgan 48083 t,:1't1 'eI (248) 524·3200 M I:;higan A ssoclallOl'l N I;lISOI'l&I A:UOC;lalson 01 Fax (248) 524-2752
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• Clayotte Zochmelster Tuscola County -------------------------------------------------------~~
Bobcat lease 1 message
Mike Miller Thu, Aug 22. 2019 at 3:59 PM To: Clayette Zechmeisler
Our current lease is ending soon, so we would like to lease a new Bobcat for 5 years . Thi s will lower ou r monthly
payment. The lease has been approved by the Recycling Committee.
Thanks
Mike
l[I 2019 Bobcat lease.xlsx 302K
hUps:Jfmaitgoogle.comimaiilu/O?ikzS2dl0c2418&vlew"pl&search=al&permlhid=lhread.fY.3A 1642S98451184S2SS20&slmpl- msg-f%3A164259645 11 ... 111
mailto:[email protected]:[email protected]:[email protected]
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PowerLeose'" ~Bobcat. For
Customer Quote. Annual Hours Date
I 12SO August 23. 2019 Bobcat Product Sale Price w/o tax SalHperaon
I $36,416.00 I
Lease Rates:
Sales Tax I Use Tax:
Personal Property TalC:
Credil Guidelines and Insurance:
Attachments:
Non-standard appllcatJons :
Excluded AppllcatJons :
T .... ao\cula\Qt" I. p.tOYIded II • toorlo .tll ... Q./IICltI\MI or WFVFS.
Power Lease payments afe in arrears and will be due monthly. Payments do not Include any applicable taxes. Powe, Lease rates and faC10rs are su~ 10 change at any tiTle lor any reason .
There IS 00 sales tax due at signing. Use tax billed monthly in addition to lease payment Of as reqUired by applicable tax authority.
Lessee wjl be bil~ annually for P.P .T. or as required by applicable lax alJlhority Of jurlsdicJion.
Evidence of physical damage insurance rendion wI!n l1"li inIonnI\JorI ,no m~11
http:all>Cl.hrhttp:nIo -
CDClaye"e Zechmeisler
MSP tank inspection 2 messages
Mike Miller Thu, Aug 22, 2019 at 4:08 PM To: Clayette Zechmeister
Here are the quotes for the underground tank inspection. This is a required inspection per Code. It is supposed to
happen every 5 years, but this has not happened. We just found out "bout this inspection about a few years ago when
we were having repairs done.
Thanks Mike
2 attachments
f) Preforred Tank Quote for MSP.pdt S1,K
~ Prop2019 Pittsburg Tank Qute for MSP.pdf
230K
Clayette Zechmeisler Fri, Aug 23. 2019 a t 9:52 AM To: Mike Miller
Received, thank you. 1000leG lUI h lddoJ
Clayette A. Zechmeister Tuscola County Controller/Administrator 125 w Lincoln 51. Suile 500 Caro. MI 48123 zclaY@luS~Laoounty.org voice 989·672,3710 fax 989·672.-4011
Visit us Online for County S(lrvicsS@ www.tuscofacounty.org
CONFIOENTlAUTY NonCE The Inlwmiltkm ron~/ned in this communk;,tkm,. im;Juding att3drments, IS pn"rif~ iJOO conrldetrtJaf. It Is Intemf~only forthe exclusive use 01 the .,ddresse-e. If the reader 01 this mesugt!! Is not the Intendedr«Ipi6l1' you II,. hereby notifi~ thllt IIny disst!milYtion, distribution or a>pylng of this rommunication Is strictly prohibi~ if you have receillM dlis communication In error. Plt!!"~ notify us by telephone immediately.
https:llmall.goO£lle .corrJmaWU/O?ik.=52cOOc2418&",iew"pl&search=aN&permthld", thread·(%3A 164 25990274014667 46&.simpl=-msg·";'3A16425990274 . 111
https:llmall.goO�llehttp:www.tuscofacounty.orghttp:zclaY@luS~Laoounty.orgmailto:[email protected]:[email protected]:[email protected]:[email protected]:1:[email protected]
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PREFERRED TANK & TOWER
Maintenance Division, Inc.
August 12, 2019
Ms. Tiffany Rouleau
Bay Line Fire Protection
5913 North Huron Road Pinconning, MI 48650
Tel: 989-873-3321 Fax: 989-233-1394 Email: [email protected]
Contract #: JWOI01761958 SUBJECT: Hydro Tank located in Caro, MI
Dear Ms. Rouleau,
Please find enclosed our proposal for the above subject work.
Prior to the start of work, we will provide proof of insurance coverage.
Aher reviewing the enclosed proposal, should you have any questions or desire additional information, please do not hesitate to contact your regional sales executive, Joyce Wortz, at [email protected] or (270) 826
4000 exL 238.
Sincerely,
PREFERRED TANK & TOWER
MAINTENANCE DIVISION, INC.
Justin Johnston
Director of Sales
ENC: Proposal
~,,_ .~__=~~.:t=____ ,~,~,_~ __~~, ~"""""==" =_-=,,,,,~, . _~ Q~~_____ ..~._=~._< NEW AND PRE OWNED TANKS. TANKS RAISED, LOWERED AND MOVED
PAINT· REPAIR. DISMANTLE· INSPECT
2202 Highway 41 N, Unit E, Sox 123, Hond",",on, KY 42420 - (270) 626-4000 - ",,'''[email protected]
mailto:[email protected]:[email protected]:[email protected]
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II PnfFERRED T ANK & TowEl{PMD I Malntemm
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PITTSBURG 1 Watertank Place PO Box 1849TANK &TOWER Henderson, KY 42419
GROUP --_':'. p, (2701826-9000F, (270 767-69 12 www.pttg.com
Monday, August 12 , 2019
Mike Miller Managu Tuscola County IStale Police Post 1485 Cleaver Rd. Caro, MI 48723 989-550-8836 mmiller@ruscolscounl y.org
MIke,
Since 191 9, Pi1tsburg Tank & Tower Group Mainteoance Division has been providing tank services to our customers in over 50 coullITies, proudl y making US a Global Company. Our wealth of experience encompasses an aspects of tank mainrenaoce services, from paint and rep3ir to dismOln!lc: and inspections . OUT expertise expands beyond maintenance to tank design, fabrication, erection and profess ional engineering services for new tanks and modifications to existing tanks, including raising, lowering and moving services.
Having been ranked jn the Top 600 Specia\ry Contractors and among the top 15 steel erectors according to Engmeering News Record, it was natural to expand OU( offerings into the Custom Engineering and Manufacturing Industry. Our sister company, AllState Tower Inc., manufactures structural steel components for towers and agricultural material handling, including complete tum-key systems and installation services.
At Pittsburg Tank & Tower Group, iI 's not on ly about the products we produce, but the people as well. Being a family. operated company with a commitment to the Safety and Health of our family of empJoyees, we have worked with the Commonwealth of Kenrucky' s Labor Cabinet to achieve our SHARP Cenification (Safety and Health Achievement Recognition Program), and we are recognized as a Drug Free Workplace in accordance with the standards set forth by the regulation; 803 KAR 25 :280 Cen jticatjon of Drug-Free Workplace.
We are proud to provide you with tlus quotatioD lind look forward to working with you should you decide 10 accept it. To accept the proposal, simply sign and dale one (I) copy and return it to our Henderson, KY office either by mail, fax or email.
Please feel free to contact us shouJeJ you have aoy questions or concerns, or simply want to discuss thc proposal furthcr.
Respectfully,
Pittsburg Tank & Tower Group Maintenance Division
Bobbie Sh~llon Sales Account Executive - fire Protection Manaeer 270·826-9000 Ext. 4606 210-813-8294 - Fa:< bshelton@ pttg,com
Palrick Heltsley Vice President 270-869-9400 Ext: 4601 210-148-1325 Cell 210-167-6912 fa:< [email protected]
Paint· Repair· Dismantle· Inspect· Re;nsuJate • Tanks Raised, Lowered, and Moved
New and Used Tanks
mailto:[email protected]:www.pttg.com
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PTTG~ MllINTIUfllNCIi O''''$ION
Monday. Augusl 12. 2019
TO: T uscola County JSta te Police Posl ATl'N Mike Miller
1485 Cleaver Rd Manager
Ca ro, MI 48723 PHONE: 989-550-8836
FAX 7 15-693-4202 EMAIL : mmilJ er@t\iscolacounty.org
RE: Michigan Siale Po lice Post, 1485 Clever Road, Caro, M148 732
In accorda nce with price, tenns and conditions quoted below, we propose 10 furni sh all labor. material, equipment and insurance necessary to complete the foll owing: one (1) 10.000 gallon horizontal pressure tank:
SCOPE OF WORK
$550.00 Properly prepare the surface and apply a proper coaling on pit enfrance.
$1,248 .00 fumish and insta ll a safety climb device on interior pit ladder in accordance with OS HA requirements.
$1,300.00 The coupling and some of the pipi.og is severely corroded and should be replaced. Recommend tightelling, cleanil1g Qnd couting coupling ASME stamp required to weld on pressllre tallks.
$4,680.00 Properly prepare the pipes and apply 8 proper coaling. This including val ves on page 8.
Galvallized looks good Recommend to properly prepare the pipes and appl y a proper coating.
$3,900.00 Photos show electrical switch. We recolt/melld replacing th e porter switch. Electrical hookup to be done by others.
By Owner Due 10 COrTosIon, the second bolt could nOI be removed wiLbout risking damage to the bolt . We recommend having replacement bolts on hand be foTe attempting the removal of the hatch.
$22,895.00 Hand tool clean tbe interior of the tank. then rotopeen all rusted and abraded areas of the tank interior stripe coating all seams and welds, then apply an epox.y liner.
1 1,560.00 Properly prepare the ladder and apply a proper coating.
Dependiog 00 the [lumber of items accepl('d, prites may vliIry. Please refer to applicable codes.
• Warning: Do not attach any addllionalloadiog (0 your tank/tower unless structu.ral integrity is known to be sufficieot. For analySI$ call PITM. Our welders are c~r1ified in accord3.(lce wi!b ASME section IX code.
• In !be ellent the tank must be drailled, it ~houJd be drained by tbe ClWller, prior to our arrival (refet" to Item #2 on our Tenns & Conditions p/lge). Debris generated ITom repaIrs andlor painllog wilt be place.:! in contamers provided by the owner and 10 be di
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PTTG' .-%1 ...
MAIHT8""NCE DIVIS101'1
Monday, August 12, 20J9
Turns &: Conditions I J Pnor to ~ ofWOO'k. Owner wIll be lumis.htd. (emfital~ "fllUm"""" CO","rinl Worlr.matl', Cotnpm$aIlOlI, Occllr~tI"',.. \ Disease,
En,plo)'U'. u.bility, aM Gmcr.1 U ab1li1y. 2) 1(llok if '" be dramed pnorlg our !rri ....~1 Lllha!! b£ dr,ipy "wn~r ,i ll toecnmet n~'9ry 19 dIJiu the 1:1111< ..hilt'
'hIDed ltv !he O".dClI!!!O!llCI l ) J(netded .. pn:..urc ",\usc ~.tVC' will be furnIShed durinJ:.l~ clt:>.Dinll: and JWn';nt ~ranon. Owner leil"iKd 10 ootiry I'TIM fIOO< to
mobilwotioo if Ke job !Ito 10 pre~cnl damall' and pl..u
ph ys kal b."';"atk, a,oolld the perimeler to I'dlrict ileus•.
s) Wo.1: to be perfmmcd u~in~ 0Il1 standard w.ge ...,.le Wilh Opnd~ and I gTHlI .ny F~I. Slate. and Mun"ip.1IIU." lIIIpOSed on ConI1XUlf Wllh mllKl to tIoe OUlhned "."i< .... :>ddlflon ll
expmocs nor included in the conlra(:l.nd funhtr ....unlft 1hc obli gation ofpoyina saId MldillOnal CGll' i...-un-cd byConnaclOl'. PlTM doc, not iocllllk costs for :my pennirs. lotalliceNH-.. fen. el~. in lhis proposal
101) OWNFR I CONTRACTOR ~ Ihar tbf ~dwa"" vnruc lor ""y lilit alion ari. illjl 0..- o f or 'ewin, 10 \his AtJc:
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PUBLIC NOTICE OF HEARING
Public Hearing on the Establishment of an Industrial Development District in the City of Vassar
Notice is hereby given that on Monday September 9, 2019 at 7:00 pm at the Vassar Municipal Building, 287 E. Huron Avenue, Vassar, Michigan, a public hearing will be held before the Vassar City Council pursuant to Act 198 of the Michigan Public Acts of 1974, as amended on the request of JAL Group, LLC for the establishment of an
Industrial Development District on the property described as follows:
T11n R8E
PART OF LOT 3 VASSAR INDUSTRIAL PARK DESC AS BEGINNING AT SE CORN OF LOT 3 TH N 83 DEG 08' 07" W 365.14 FT ALONG S LOT LINE: TH N 17 DEG 24' 56" E 143.79 FT ALONG W LOT LINE; TH S 86 DEG 31' 49" E 319.69 FT; TH S 00 DEG 01' 30" E 162.05 FT ALONG E LOT LINE TO POB
aka 82 Enterprise, Vassar MI, 48768
The owners of all real property within the Industrial Development District, together with any other residents or taxpayers of the City of Vassar, shall have the right to appear and be heard.
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PUBLIC NOTICE OF HEARING
Public Hearing on an Approval of an Industrial Facilities Exemption
Certificate on New Facility JAL Group, LLC in the City of Vassar
Notice is hereby given that on Monday September 9, 2019 at 7:00 pm at the Vassar Municipal Building, 287 E. Huron Avenue, Vassar, Michigan, a public hearing wi ll be held before the Vassar City Council pursuant to Act 198 of the Michigan Public Acts of 1974, as amended on the request of JAL Group, LLC for the approval of a Industrial Facilities Exemption Certificate on New Facility on the property described as follows:
T11NR8E
PART OF LOT 3 VASSAR INDUSTRIAL PARK DESC AS BEGINNING AT SE CORN OF LOT 3 TH N 83 DEG 08' 01" W 365.14 FT ALONG S LOT LINE ; TH N 17 DEG 24' 56" E 143.79 FT ALONG W LOT LINE; TH S 86 DEG 37' 49" E 319.69 FT; TH SOD DEG 01' 30" E 162.05 FT ALONG E LOT UNE TO POB
aka 82 Enterprise, Vassar MI, 48768
The owners of all real property within the Industrial Development District, together with any other residents or taxpayers of the City of Vassar, shall have the right to appear and be heard.
A. Jail Planning UpdateB. Correctional Healthcare Inmate Renewal ContractC. Invoice Review/Approval Jodi Berlin DesignsD. POLC Letter to Open NegotiationsE. Bobcat LeaseF. MSP Tank InspectionG. Vassar Public Notice of HearingH. Vassar Public Notice of Hearing