agenda united counties of stormont, … counties of stormont, dundas & glengarry suite 321 ......

AGENDA UNITED COUNTIES OF STORMONT, DUNDAS & GLENGARRY

Suite 321 26 Pitt St Cornwall ON Monday, July 20, 2015 9:00 AM

Page Link to Strategic Priorities (if any)

1. Call Meeting to Order by Resolution

2. Adoption of Agenda

a) Additions, Deletions or Amendments All matters listed under Consent Agenda, are considered to be routine and will be enacted by one motion. Should a Council member wish an alternative action from the proposed recommendation, the Council member shall request that this matter be moved to the appropriate section at this time.

3. Disclosure of Pecuniary Interest and General Nature Thereof

4. Adoption of Minutes

a) June 15, 2015 5 - 10

5. Delegations

6. Action Requests

a) Corporate Services

i. Accessibility Plan Update - 2015 Action Request CS

11 - 23

ii. Disposal of Surplus Property Action Request CS

24 - 26

b) Financial Services

i. Canada 150 Fund Application 27 - 30

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Action Request FS

c) Transportation and Planning

d) Planning

e) Court Services

f) County Library

7. Tenders and Quotations

a) 2015 Bridge Inspections Action Request TPS

31 - 33

b) Contract Snowplowing Action Request TPS

34 - 36

c) County Road 1 Action Request TPS

37 - 39

d) Guiderail Action Request TPS

40 - 41

8. By-laws

a) Credit and Debit Card Processor Action Request FS

42 - 47

b) Acceptance of One Foot Reserve Action Request TPS

48 - 52

c) Crysler Speed Limit reduction and stop sign removal Action Request TPS

53 - 68

9. Consent Agenda

a) Monthly Activity Summaries Action Recommended: That Council receive and file for information purposes.

69 - 79

b) Monthly Financial Report Action Recommended: That Council receive and file for information purposes.

80

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c) Eastern Ontario Warden Caucus Press Release Action Recommended: That Council receive and file for information purposes.

81 - 82

d) Correspondence - Clearview Provincial Planning Initiatives Action Recommended: That Council receive and file for information purposes.

83 - 87

e) Correspondence - Ministry of Energy Local Energy Planning Action Recommended: That Council receive and file for information purposes.

88 - 93

f) Correspondence - Ministry of Transportation Off-Road Vehicle Use in Ontario Action Recommended: That Council receive and file for information purposes.

94 - 95

g) Correspondence - Keep Ontario Public Proposed Privatization of Hydro One Action Recommended: That Council receive and file for information purposes.

96 - 99

h) Cornwall and Counties Tourism May Meeting Report Action Recommended: That Council receive and file for information purposes.

100 - 105

10. Boards and Committees

a) Council Representatives Joint Liaison Committee Eric Duncan/Bill McGimpsey/Jamie MacDonald/Ian McLeod Library Board Bill McGimpsey/Evonne Delegarde/Frank Prevost/Eric Duncan Police Services Board Dennis Fife/Chris McDonell Eastern Ontario Health Unit Gerry Boyce/Ian

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McLeod Glen Stor Dun Lodge Dennis Fife/Jim Bancroft Cornwall and the Counties Tourism Tammy Hart Cornwall and Area Housing Jim Locke/Eric Duncan St. Lawrence River Institute Jamie MacDonald Raisin-South Nation Source Water Protection Chris McDonell Municipal Advisory, Algonquin Land Claim Eric Duncan

11. Key Information

a) CORPORATE SERVICES - Council Meeting Dates 106

b) FINANCIAL SERVICES - Council Insurance 107 - 109

c) TRANSPORTATION AND PLANNING - Updates on South Mountain Bridge and CN Iroquois Bridge

110 - 112

d) TRANSPORTATION AND PLANNING - AMO Delegation Requests

113 - 114

12. Motions and Notices of Motions

13. Petitions

14. Miscellaneous Business

15. Unfinished Business Summary

16. Closed Session

a) That Council proceed In Camera pursuant to Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees.

17. Ratification By-law

a) By-law No. 5021 115 - 116

18. Adjournment by Resolution

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MINUTES

A meeting of the Council of the Corporation of the United Counties of Stormont, Dundas and Glengarry was held in Council Chambers at 9:00 a.m., June 15, 2015 with Warden Duncan in the Chair. Present: Warden: Duncan Councillors: Boyce, Delegarde, Fife, Hart, Locke MacDonald, McDonell, McGimpsey, McLeod, Prevost CAO: Simpson Clerk: Thomson

1. Call Meeting to Order by Resolution Resolution No. 2015-105 Moved by Councillor Boyce Seconded by Councillor McLeod THAT the meeting of the Council of the United Counties of Stormont, Dundas and Glengarry be hereby called to order. CARRIED

2. Adoption of Agenda Resolution No. 2015-106 Moved by Councillor Hart Seconded by Councillor Delegarde THAT Council approve the agenda as amended by removing SDG Highlanders request for letter of support from the consent portion of the agenda to Miscellaneous Business. CARRIED

3. Disclosure of Pecuniary Interest and General Nature Thereof

4. Adoption of Minutes Resolution No. 2015-107 Moved by Councillor Hart Seconded by Councillor MacDonald THAT the minutes of the meeting of the Council of the United Counties of Stormont, Dundas and Glengarry held May 19th, 2015 be adopted as circulated. CARRIED

June 15, 2015

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5. Delegations The 2014 Financial Statements for the United Counties of Stormont, Dundas and Glengarry was presented by Ian Murphy, of Craig, Keen, Despatie and Markell, Chartered Professional Accountants. Resolution No. 2015-108 Moved by Councillor McGimpsey Seconded by Councillor Boyce THAT Council of the United Counties of Stormont, Dundas and Glengarry receive the 2014 Financial Statements as presented. CARRIED

6. Action Requests a) Corporate Services

b) Financial Services

c) Transportation and Planning

Resolution No. 2015-109 Moved by Councillor Boyce Seconded by Councillor McLeod THAT Council of the United Counties of Stormont, Dundas and Glengarry file for information purposes the request to have remedial roadside ditch work completed at County Road 2 and 153rd Avenue. CARRIED

Resolution No. 2015-110 Moved by Councillor Hart Seconded by Councillor McDonell THAT Council of the United Counties of Stormont, Dundas and Glengarry authorize the homeowners of 11885 County Road 4 to construct a deck along the waterfront directly across from their residence; AND THAT Council direct staff to create a waterfront license to formally authorize the use of County right-of-way for all existing and future uses of this nature. CARRIED Resolution No. 2015-111 Moved by Councillor Boyce Seconded by Councillor McLeod THAT Council of the United Counties of Stormont, Dundas and Glengarry authorize the Director of Transportation and Planning Services to approve a change order for $56,650.00 to Cornwall Gravel Co. to replace a 120mm diameter by 30m long corrugated aluminized steel pipe on County Road 36. CARRIED

June 15, 2015

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d) Court Services

e) County Library 7. Tenders and Quotations

Resolution No. 2015-112 Moved by Councillor Hart Seconded by Councillor McGimpsey THAT Council of the United Counties of Stormont, Dundas and Glengarry accept the tender for the supply and delivery of coloured diesel fuel (for a one-year term from June 15, 2015 to June 30, 2016) from MacEwen Petroleum at the stipulated daily rack rate for Ottawa per litre with a $0.0099 delivery charge, H.S.T. extra CARRIED Resolution No. 2015-113 Moved by Councillor McDonell Seconded by Councillor McGimpsey THAT Council of the United Counties of Stormont, Dundas and Glengarry accept a fixed price two year tender for the supply, delivery and loading of winter highway coarse rock salt from Compass Minerals Canada Corp. for $72.45 per tonne in year one and year two, and authorize the Director of Transportation and Planning Services to sign all necessary documents to give effect to the contract. CARRIED

8. By-laws Resolution No. 2015-114 Moved by Councillor McLeod Seconded by Councillor Boyce That By-law No. 5014, being a By-law to authorize an Licence Extension and Amending Agreement with Her Majesty the Queen in Right of Ontario, as represented by the Minister of Economic Development, Employment and Infrastructure, for the space occupied in the County Administration Building by OMAFRA, be read and passed in Open Council, signed and sealed. CARRIED Resolution No. 2015-115 Moved by Councillor Hart Seconded by Councillor Delegarde THAT By-law No. 5011, being a By-law to provide for exemption of certain land and premises from taxation for County purposes, be read and passed in Open Council, signed and sealed. CARRIED

June 15, 2015

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Resolution No. 2015-116 Moved by Councillor Hart Seconded by Councillor McDonell That By-law No. 5012, being a By-law to authorize the renewal of the Corporate Insurance Program with Jardine Lloyd Thompson Canada Inc. for the period of July 1, 2015 to June 30, 2016, at a cost of $117,351 plus applicable taxes, be read and passed in Open Council, signed and sealed. CARRIED Resolution No. 2015-117 Moved by Councillor Boyce Seconded by Councillor Delegarde THAT By-law No. 5013, being a By-law to authorize five-year winter maintenance agreements with the Townships of North Glengarry, South Glengarry, South Stormont, North Stormont, North Dundas, the Municipality of South Dundas, and United Counties of Leeds and Grenville, be read and passed in Open Council, signed and sealed. CARRIED Resolution No. 2015-118 Moved by Councillor Hart Seconded by Councillor McLeod THAT By-law No. 5015, being a By-law to adopt Amendment No. 28 to the County Official Plan, be read and passed in Open Council, signed and sealed. CARRIED

9. Consent Agenda Resolution No. 2015-119 Moved by Councillor McDonell Seconded by Councillor Delegarde THAT all items listed under the Consent Agenda section of the Agenda be approved as recommended. CARRIED

10. Boards and Committees Updates were provided by various committee members on activities.

June 15, 2015

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11. Key Information Terry Besner, Economic Development Officer, provided a demonstration of the new County website. CAO Simpson provided information on the Cornwall and the Counties Tourism, EOWC Regional Ombudsman proposal and funding request for the University Feasibility Study. Resolution No. 2015-120 Moved by Councillor McGimpsey Seconded by Councillor McLeod THAT Council of the United Counties of Stormont, Dundas and Glengarry authorize $20,000 donation for the University Feasibility Study and that funds be taken from reserves. CARRIED Engineer deHaan provided options for the surplus asphalt funds. Resolution No. 2015-121 Moved by Councillor Fife Seconded by Councillor McGimpsey THAT Council of the United Countiues of Stormont, Dundas and Glengarry authorize the surplus asphalt funds be used to complete County Rd 36, with remaining funds to be placed in reserves. CARRIED Court Services Director Roy provided information received at the recent Municipal Court Managers Association Conference.

12. Motions and Notices of Motions

13. Petitions

14. Miscellaneous Business Resolution No. 2015-122 Moved by Councillor Hart Seconded by Councillor Delegarde THAT Council authorize a letter of support for an application by the Stormont, Dundas and Glengarry Highlanders Regimental Foundation for an Ontario Heritage Trust Plaque, recognizing Colonel Darby Bergin, M.D., M.P. CARRIED

June 15, 2015

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15. Unfinished Business Summary

16. Closed Session Resolution No. 2015-123 Moved by Councillor Delegarde Seconded by Councillor McGimpsey THAT Council proceed in Camera pursuant to Section 239 (2) of The Municipal Act S.O. 2001 (b) personal matters about an identifiable individual, including municipal or local board employees. CARRIED Resolution No. 2015-124 Moved by Councillor McDonell Seconded by Councillor Boyce THAT Council now rise and reconvene without reporting. CARRIED

17. Ratification By-law Resolution No. 2015-125 Moved by Councillor McGimpsey Seconded by Councillor McDonell THAT By-law No. 5016, to adopt, confirm and ratify matters dealt with by resolution, be read and passed in Open Council, signed and sealed. CARRIED

18. Adjournment by Resolution Resolution No. 2015-126 Moved by Councillor Boyce Seconded by Councillor McLeod THAT Council adjourn to the call of the chair. CARRIED

______________________ ____________________ Warden Clerk

June 15, 2015

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UNITED COUNTIES OF STORMONT, DUNDAS & GLENGARRY

ACTION REQUEST CS To: Date of Meeting: Subject: Relevance to priorities:

Warden and Members of Council July 20, 2015 Accessibility Plan Update - 2015 1 - Historical, Cultural, Tourism & Recreation

RECOMMENDATION: THAT the Council of the United Counties of Stormont, Dundas and Glengarry approve the Accessibility Plan update and the Integrated Accessibility Standard Plan update for 2015. EXECUTIVE SUMMARY: As required under the Accessibility for Ontarians with Disabilities Act, 2005, (AODA) an Accessibility Plan is prepared annually outlining improvements in accessibility achieved in 2014 and target areas for 2015. The Integrated Accessibility Standard Regulation came into effect on January 1, 2012 and the requirements set out in the Regulation will be phased in between 2011 and 2025. The Counties Integrated Accessibility Standard Plan, included as part of the annual accessibility plan, specifies completion or target dates to meet the requirements of the Regulation. BACKGROUND: The purpose of the Accessibility for Ontarians with Disabilities Act, 2005, (AODA) is to improve opportunities for people with disabilities and to provide for their involvement in the identification, removal and prevention of barriers to allow their full participation in life. AODA mandates that each municipality prepare an annual accessibility plan. Accessibility standards are being created as part of the AODA. These standards are rules that organizations in Ontario need to follow to identify, remove and prevent barriers so that people with disabilities will have more opportunities to participate in everyday life. The three standards included as part of the Integrated Accessibility Standard Regulation are information and communications, employment and transportation. An Accessibility Plan was adopted by Council in July, 2003. The Update for 2015 includes a summary of the original plan and annual updates. Included as an attachment to this report is a summary of the plan and a copy of the full plan is available at the Clerks office. The Integrated Accessibility Standard Plan outlines all the requirements of the regulation and completion and/or target dates to meet the requirements.

Accessibility Plan Update - 2015

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OPTIONS AND DISCUSSION: These plans are mandated by provincial legislation. The only possible options would be to revise the plans to include a specific project or accomplishment. FINANCIAL ANALYSIS: The structural targets set for completion in 2015 have a small financial impact. Other targets include staff time which will not have a direct impact on the budget. LOCAL MUNICIPAL IMPACT: OTHERS CONSULTED: CAO and Department Heads SDG Accessibility Committee ATTACHMENTS: Summary of the 2015 Accessibility Plan Integrated Accessibility Standard Plan for 2015 RECOMMENDED BY: REVIEWED & APPROVED BY:


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ACCESSIBILITY PLAN

UPDATE

United Counties of Stormont, Dundas and Glengarry 26 Pitt Street Cornwall, Ontario K6J 3P2

June, 2015


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Committee Members

Mr. Dan Edwards 11972 County Road 4/Lakeshore Dr. Morrisburg, Ontario K0C 1X0

Mr. Al Lummiss 545 Church Street Winchester, Ontario K0C 2K0

Mr. Roderick Tyo 3395 Loch Garry Road R.R. #1 Apple Hill, Ontario K0C 1B0

Mr. Ian MacDonald 21615 Concession 6 Road North Lancaster, ON K0C1Z0

Mrs. Cheryl Irven 14240 Concession 10-11 R.R. #4 Crysler, Ontario K0A 1R0

Mr. Stephen Middleton 57 Dickinson Drive P. O. Box 508 Ingleside, Ontario K0C 1M0


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Update Summary

The United Counties of Stormont, Dundas and Glengarry Accessibility Plan includes a summary of the

original plan and subsequent updates. The Updated Plan for 2015 is divided into sections titled

Architectural or Structural, Information and Communications, Technology, Systemic and Attitudinal.

These areas were highlighted as possible barriers in the Ontarians with Disabilities Act and should be

addressed in Accessibility Plans. The 2015 plan reflects a summary of all updates.

Also included as part of the Accessibility Plan is the Integrated Accessibility Standard Plan for the

United Counties of Stormont, Dundas and Glengarry. The Integrated Accessibility Standard Regulation

came into effect on January 1, 2012 and the requirements set out in the Regulation will be phased in

between 2011 and 2025. The Counties Integrated Accessibility Standard Plan specifies completion or

target dates to meet the requirements of the Regulation.

Accomplishments for 2014 include:

Architectural or Structural:

Review of public areas in County Administration Building to ensure accessibility (ongoing) LED lighting in hallways to improve lighting for accessibility in County Administration Building LED lighting in Council Chambers to improve lighting for accessibility in County Administration

Building New Morrisburg library branch built and is fully accessible New Williamsburg library branch built and is fully accessible New carpeting in Alexandria library branch to remove trip hazard and increase accessibility at front entrance Review of desk arrangement in Transportation offices Informational and Communications:

Adopted accessible format and communication policy outlining manner in which material will be provided to the public in an accessible format, upon request.

Review of existing text for new website Improved interior signage at all library branches Review of Accessible Customer Service Standard Policy at all Library staff training meetings Purchase of large print materials in English and French Updating/revising Transportation forms to ensure consistency and clarity and ensuring forms

are provided digitally (ongoing) Provided audio narration for accessibility training material

Initiate revision of forms to ensure consistency and clarity

Technology: Purchase of hand-held devices with accessibility features (font size, ease of use) for in-house

library use Purchase of 6 Daisy Readers for CELA (formerly CNIB) collections

Funding received for financial assistance to upgrade County website to the WCAG AA standard Increasing on line availability of forms


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Systemic: Inclusion of Accessibility considerations in all job postings and hiring procedures Attitudinal: Staff Training on Accessible Customer Service Annual First Aid and Defib training. Trained all new departmental staff on accessible customer service. Trained all new department staff on the Integrated Accessibility Standards Regulation and the

Human Rights Code as it relates to people with disabilities.

Added Accessibility Training to Employee Orientation Checklist Inserted statement in Asset Management Plan Building and equipment asset management

will have due consideration towards reducing hazardous materials, achieving accessibility standards and improving energy efficiencies.

Targets for 2015 include:

Architectural or Structural: Ensure all renovations in County Administration Building include accessibility features. Review of accessibility of furniture at Library branches. Post signage for evacuation safe zones in County administration building. Informational and Communications:

Reformat court forms to accessibility standards for the new County website. New, redesigned website (process started in 2014). Video interpretation implementation Ongoing review of forms (employment opportunities) for accessibility improvements. Technology: New, redesigned, accessible County website.

New, redesigned, accessible Library website. Purchase of accessible keyboards for computers. Electronic delivery of Notices of Trial and Notices of Early Resolution pursuant to Ont. Reg.

67/12 Ontario Regulation 7/12 Electronic Documents and Remote meeting This legislation paves

the way for Municipal Court Offices to implement e-filing, end to end electronic management of POA cases and electronic court notices (Electronic signing, filing and delivery)

Create virtual jail tour

Systemic: Consider incorporating planning policies on accessibility into the Official Plan Attitudinal: Training for new department staff on accessible customer service.

Train all new department employees on the Integrated Accessibility Standards Regulation and

the Human Rights Code as it relates to people with disabilities.

Review of Accessible Customer Service Standard Policy at staff training meeting(s)


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The attached chart documents accomplishments achieved in previous years, together with targeted

accomplishments for 2015.

Highlighted in green are accomplishments completed in 2014.

Highlighted in yellow are targets for 2015.


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Integrated Accessibility Standards

The Integrated Accessibility Standard Regulation regulates the following three accessibility

standards:

Information and Communications

Employment

Transportation

The requirements in the regulation will be phased in between 2011 and 2025. This will give

organizations time to integrate the accessibility standards into the organizations processes and

practices.

The United Counties of Stormont, Dundas and Glengarry is not responsible for any form of

public transportation; therefore this Standard will not be addressed in this plan.

The following section of the Accessibility Plan will deal with the Integrated Accessibility

Standards and will be updated annually as part of the overall review of the Counties

Accessibility Plan.


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GENERAL REQUIREMENTS

Requirement Year to be completed by

Action Completed Targeted

Accessibility Policies 2013 Develop & implement policies that govern accessibility through meeting the requirements of the IASR.

2012 Accessibility policies included in Personnel Policy, Fire Evacuation Manual, Purchasing Policy, Accessible Customer Service Policy, Update Accessibility Plan annually.

Accessibility Plans 2013 Update accessibility plan annually

2012

Accessibility Plans to include IASR Requirements

2013 IASR requirements have been included in annual Accessibility Plan.

2012

Procurement or acquiring good, services or facilities

2013 Included accessibility requirement in procurement policy.

2013

Kiosks N/A Training 2014 Train all employees

about the IASR and Human Rights Code as it relates to people with disabilities.

2012

Ongoing


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INFORMATION AND COMMUNICATION



Emergency & Public Safety Information

2012 Prepare Emergency Procedures, plans or public safety information and make available to public in accessible format.

2012

Educational & training resources & materials

N/A

Training to educators

N/A

Public Libraries 2013 Provide more collections in accessible formats.

2013 Ongoing

Accessible Feedback processes

2014 Process has been included as part of Accessible Customer Service Policy

2010

New internet website must conform with WCAG 2.0 Level A

2014 If new website is created it must comply with WCAG 2.0 Level A

2015

Develop, implement and maintain policies to support standard

2015 Draft Accessible Format & Communication Supports Procedure Policy to include: Timely manner to

provide information requested and in accessible format

At no extra cost Consult with person

making request Notify the public

about the availability of accessible format and communication support.

2014

Educational or training material in accessible formats

N/A


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INFORMATION AND COMMUNICATION CONTD



Educational Libraries multi-media/digital resources

N/A

Website must conform to WCAG 2.0 Level AA

2021 Revise County Website & Library Website

2015


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EMPLOYMENT



Workplace Emergency Information

2012 Safety Zones for individuals with disabilities are included as part of Fire evacuation plan. Regular drills on evacuation are completed annually. Also included in Personnel Policy is a process to request and prepare individual emergency response plan. (Section 1.4)

2012

Workplace Information & Communication

2014 Adopted revised Personnel Policy which includes accessible employment policies which includes provision for communication in accessible format and employment related accommodation if required. (Section 1.4)

2012

Recruitment/ Selection

2014 Revised Personnel Policy (Sections 4.2.1 c , 5.1), to include policy on accessible recruitment and selection.

2012

Offer Letter notification of policy for accommodating disabilities

2014 Revised Personnel Policy (Section 4.2.4 d) ) to include provision for notification.

2012


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EMPLOYMENT CONTINUED



Employee accommodation

2014 Revised Personnel Policy (Section 6) to include policy on employee accommodation including accommodation plans. Adopted revised Personnel Policy which includes employment accessibility policies which includes process to request and prepare individual accommodation plan.

2012

Employees returning to work

2014 Policy in Health and Safety Manual, Section 8.

2012

Performance management, career development

2014 Revised Personnel Policy (Sections 12.1.3, 24.3) to include accessibility policy on performance management and career development.

2012

Deployment 2014 Deployment for employees with a disability is covered in revised Personnel Policy which includes employment accessibility policies. (Section 7.4)

2012


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ACTION REQUEST CS To: Date of Meeting: Subject: Relevance to priorities:

Warden and Members of Council July 20, 2015 Disposal of Surplus Property Choose an item.

RECOMMENDATIONS: THAT County Council declare properties at 624 Main Street, Alexandria and 8 Fifth Street West, Morrisburg, surplus to the needs of the County; AND THAT the local municipality in which the property resides, be offered the property at the appraised value; AND THAT, if the local municipality is not interested in purchasing the property, staff be directed to solicit quotes for realtor services to assist with the sale of the properties; AND THAT the requirements in Sections 4 and 5, of Policy 1-14, Sale and Disposition of Surplus Property, be and is hereby waived. EXECUTIVE SUMMARY: Council, at its recent Committee of the Whole meeting, discussed properties at 8 Fifth Street, Morrisburg and 624 Main Street, Alexandria, owned by the County. The Committee of the Whole directed that the matter be brought forward to County Council for consideration. BACKGROUND: Policy No. 1-14, outlines requirements for the sale and disposition of land owned by the County. The policy requires Council to declare the lands surplus and confirm the procedure for which the property will be sold. It is recommended that the properties be offered to the local municipality in which they reside at the appraised value. If the municipality is not interested in purchasing the property, a realtor be engaged to assist with the sale of the properties. Request for Proposals (RFP) will be distributed to retain the services of a realtor. This process worked well in the sale of the Fassifern Garage (property previously owned by the County). It is recommended that Section 4 of Policy No. 1-14, Sale and Disposition of Surplus Land, referring to property being offered to a local municipality for a nominal fee, be waived. The intent of Section 4 was to provide properties with no

Disposal of Surplus Property

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or little value for use by the local municipality. The properties to be sold are of substantial value with the existing tenants. It is also recommended that Section 5 of Policy No. 1-14, be waived, as public notice of the sale will be given if the properties are listed for sale and will not be required if sold to a local municipality. OPTIONS AND DISCUSSION:

1. Declare properties surplus, contact municipality to gage interest in property and prepare RFP for realtor services, if required. Recommended.

2. Offer properties to local municipalities at nominal fee. Not recommended as the properties are of significant value with existing tenants.

FINANCIAL ANALYSIS: If successful in selling both properties, the County could receive approximately $600,000. LOCAL MUNICIPAL IMPACT: OTHERS CONSULTED: ATTACHMENTS: RECOMMENDED BY: REVIEWED & APPROVED BY:


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Policy No. 1-14 Page 1 of 1

POLICY MANUAL Policy No. 1-14 For the United Counties of Stormont, Dundas & Glengarry

Effective Date: July, 2010 Amended: December, 2007

Subject: Sale and Disposition of Surplus Land

Department: All Departments

1. For the purposes of this policy a sale includes a lease of lands for a period, including renewals, for 21 years or longer.

2. The sale of surplus land shall occur at no expense to the County.

3. Before disposing of any land, Council shall pass a resolution to declare the land surplus and confirm the procedure of sale based on staff recommendations.

4. The property will be offered for sale using the following disposal process: a) If a local Municipality is interested in the parcel, it shall be sold to

them for a nominal value. The Township will not be permitted to sell, transfer, convey, lease or dispose of the land without consent from the United Counties of SD&G for a period of 5 years after the transfer of land. Any profits obtained from sale of the land during this 5 year period will be returned to the County;

b) If the surplus land is a vacant parcel which is deemed too small to build the final price will be based on the appraised value. Preference will be given to the adjacent land owner who expresses interest in land. In the event that more than one adjacent land owner is interested in the parcel, the parcel shall be divided and all costs will be split proportionally between the two parties;

c) In all other instances Council shall determine the method of sale public auction, public tender, sale at appraised value, listing with a realtor, solicited offer, unsolicited offer or other suitable manner considering the particular circumstances of the sale and best interests of the County. In the event that more than one party submits an identical bid or expresses interest in the land (if sold for appraised value), the final purchaser will be determined by draw.

5. There shall be adequate notice to the public of the proposed sale by advertising in local publications having general circulation within the United Counties of SD&G. Notice shall also be posted on the Countys website. The County must receive written notice of interest in the parcel of land within 2 weeks of the publication date in the local newspaper.

6. No sale shall be finalized without the final approval of Council.


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ACTION REQUEST FS To: Date of Meeting: Subject: Relevance to priorities:

Warden and Members of Council July 20, 2015 Canada 150 Fund Application 1 - Historical, Cultural, Tourism & Recreation

RECOMMENDATION: THAT the Council of the United Counties of Stormont, Dundas and Glengarry approve the submission of a Canada 150 Fund application for the SDG County Jail & Courthouse; AND THAT the Director of Financial Services/Treasurer be authorized to sign said application and act as the Organization Representative as required by the application guidelines. EXECUTIVE SUMMARY: The Federal Government is planning for Canadas 150th anniversary of Confederation in 2017 and has created the Canada 150 Fund. The SDG County Jail & Courthouse played a significant part in Canadas history including Confederation in 1867. The Canada 150 Fund could provide the opportunity to enhance the jail tours, displays, technology, and promotion. Councils resolution approving the funding application is required to be included in the submission. BACKGROUND: At its June 15th meeting, members of County Council toured the jail and discussed its potential. The building is unique, extremely historical and an untapped asset. Since the jail and courtroom played a significant part of forming Canada, the Canada 150 Fund could provide an opportunity for SDG County to enhance the publics knowledge and use of the jail. Until 2014, jail tours were conducted on behalf of the County by Cornwall and the Counties Tourism (CCT). These tours were terminated when CCT vacated the premise. Since that time, the County has been seeking a new tenant for the former administrative offices and the SD&G Historical Society is conducting jail tours. In order to meet the application criteria the applications short description could be as follows:

The Upper Canada Eastern District Courthouse and Gaol has been a landmark in Cornwall Ontario since it was originally constructed in 1802.

Canada 150 Fund Application

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One of the first locations for the administration of justice in Upper Canada, it is historically significant to the 1867 Confederation and the creation of Canada. The original courthouse and gaol was destroyed by fire in 1826 and the current building was constructed in 1833. This historic building is one of the oldest public structures in Ontario and it functioned as a courthouse and jail until it was closed in 2002. In addition to shaping Canada, the Historic SDG County Jail has a colourful history, including soldiers barracks, trials, hangings, insanity court, debtors prison, child prisoners, daring escapes, reputed paranormal activities and fascinating local tales. This project will educate the public on the history of the Canadian justice and penal system, highlighting 19th century crimes and punishments. Visitors will not only see the maze of prisoner cells, towering stone walls, and execution gallows but, as part of Canadas 150th anniversary, visitors can also live a day in the life of an inmate in 1867 and participate in a re-enactment of the Fenian escape. The jail and attached courthouse have played a direct role in our nations growth and its road to Confederation. Before the Fenian invasions of Canada from the United States in 1866, Cornwall and its Member of Parliament and former Premier John Sandfield Macdonald, did not support confederation. In 1866 this all changed when a number of Fenian leaders went north to stir up rebellion but were arrested in Cornwall and locked in the gaol. If found guilty of treason these men could have faced the death penalty. To even suggest this would have caused a crisis with the United States that could have easily led to an invasion. To prevent an invasion, the powers that be blinked and the Fenians escaped and the crisis was over. This event, however, ended Macdonalds and Eastern Ontarios aversion to Confederation and removed the last political stumbling block in Canada West allowing Confederation to proceed. As a result, John Sandfield Macdonald became the first premier of Ontario after Confederation.

OPTIONS AND DISCUSSION: 1. Approve the submission of a funding application under the Canada 150

Fund for the SDG County Jail & Courthouse project. Funding will provide an opportunity for SDG to enhance the jail as a tourist attraction. This option is recommended.

2. Dont approve the application. This would result in the County being responsible for any costs related to enhancements to the jail.

3. Establish a SDG Jail & Courthouse Committee. Since Council toured the facility in June, there have been many ideas expressed for enhancing the jail to attract additional visitors. A Committee comprised of Council members and staff could investigate ideas and determine priorities that could be future enhancements. This is also a viable option and does not conflict with the submission of a funding application.


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FINANCIAL ANALYSIS: Activities that could be included in the project include:

Purchase 1867-period costumes for the public &/or students to participate in a mock trail, sentencing & life in a cell.

Develop a day in the life of an inmate in 1867 program for the public to participate in.

Develop a re-enactment of the Fenian escape that lead to Confederation.

Install a computer monitor in the holding cell near reception where a disabled person would watch & communicate with his/her family who control a camera while they tour the jail.

Create a phone app to be used during a walking tour. Complete research of criminals & display interesting facts of their

individual stories. Develop a school education program & promote to local schools. Promote the site for special event bookings. Transform the top floor offices into bedrooms for overnight rentals

& integrate the publics stay with a jail event. The project is planned to begin in January 2016 and Canada 150 funding is being pursued for 2016 and 2017. The budget within the funding application is currently being finalized and, in order to maximize costs that may be eligible for funding, is expected to result in a total 2-year cost of approximately $150,000. Canada 150 funding is being requested in the amount of $60,000 or 40%. Other potential revenue sources could total $40,000, including admission fees, souvenir sales, special event rentals, student funding, etc. The net County cost is estimated at approximately $50,000 ($25,000 would be budgeted in 2016 and 2017). At this time Councils approval of the funding application is required and approval of the activities and County cost will be required when the funding agreement is authorized. LOCAL MUNICIPAL IMPACT: The funding application is applicable to SDG only, although if approved, the project would benefit local municipalities through its economic impact and potential increased tourist visits to the area. OTHERS CONSULTED: Ian Bowering, SD&G Historical Society T.J. Simpson, Chief Administrative Officer ATTACHMENTS: N/A


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RECOMMENDED BY: REVIEWED & APPROVED BY:


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ACTION REQUEST TPS To: Date of Meeting: Subject: Relevance to priorities:

Warden and Members of Council July 20, 2015 2015 Bridge Inspections 3 - Inventory of Infrastructure

RECOMMENDATION(S): THAT Council of the United Counties of Stormont, Dundas and Glengarry approve the proposal for Professional Engineering Services from Keystone Bridge Management Corp. to complete the 2015 Biennial Bridge Inspections for an upset limit of $57,095.00 plus HST, and authorize the Director of Transportation and Planning Services to sign all necessary documents to give effect to the contract. EXECUTIVE SUMMARY: Request for proposals were requested from three Engineering firms with offices in Eastern Ontario. The evaluation of the request for proposals was completed using a value-based selection, meaning that the proposal was reviewed based on their price, understanding of the work, proposed methodology, proposed work plan, project team qualifications and experience with similar projects. This purchasing method allows a balance between price and qualifications and is permissible within the County Purchasing Policy. The proposal received from Keystone scored the highest as evaluated under the value-based selection criteria. BACKGROUND: Biennial OSIM Inspections The United Counties of Stormont, Dundas and Glengarry is responsible for approximately 191 3+ m span structures which were last inspected in 2013. These bridge inspections are carried out with the objective of:

- Assessing the condition of structures to ensure public safety; - Identifying repairs and rehabilitation needs and reporting them in a user

friendly manner; - Providing a basis for a structure management system for Staff and Council

to plan and to fund rehabilitation of structures; - Populating the County database with accurate and useable Ontario

Structure Inspection Manual (OSIM) data; and - Satisfying the Province of Ontario Biennial inspection requirement.

2015 Bridge Inspections

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Engineering Work Required The scope of the engineering work required is as follows:

- Attend a start up meeting with the County to review the scope of work, project schedule and other items;

- Attend a calibration meeting held on site of at least 3 different types of OSIM structures to ensure that the work in progress meets the Counties requirements;

- Complete the inspections in accordance with the OSIM; - Verify all measurements of all the structural components for 20% of

County structures; - Complete digital photographs of the structure which show various views of

the structure, and; - Contact the County if any critical defects are noted.

The field work will be completed by November and all documentation shall be provided to the County by December. The consultant will be presenting their general findings of the OSIM inspections to County Council in December 2015. RFP Distribution The proposal documents were distributed to three engineering firms with the capability and experience with this type of work. The firms invited to submit a proposal were: Keystone Bridge Management Corp. (Kingston) McIntosh Perry Consulting Engineers Ltd. (Carp) CIMA + (Ottawa) Proposal Evaluation Proposals were evaluated under five categories as recommended by the Consulting Engineers of Ontario Selection Guidelines. The consultants submitting the RFPs were made aware of the categories and their weighting. The value-based selection allows the Counties to compare the qualifications, approach and level of effort from each firm and select a firm which will provide the best overall engineering service to the Counties. The five evaluated categories were:

1) Understanding, approach, methodology (15 pts) 2) Project Team Qualifications (20 pts) 3) Work Plan (15 pts) 4) Experience with Similar Projects (25 pts) 5) Financial (25 pts)

As this type of work is fairly generic, specific emphasis was given to experience of the project team and the financial component of the RFP. It is often noted by Municipal Managers that some consultants will have inexperienced engineers or


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engineering technologists doing the field work and report writing, which means that these firms are not providing good value for the cost. It is much more valuable from the Countys perspective to have a seasoned bridge expert out in the field because these bridge inspections drive the Countys bridge rehabilitation and management program. Keystone completed the evaluations in 2011 and staff and Council were very satisfied with the work they completed. OPTIONS AND DISCUSSION:

1. Award the work. The completion of Biennial bridge inspections are legislated, and is a key part of the Countys asset management program. This option is recommended.

2. Do not award the work. Not recommended FINANCIAL ANALYSIS: The weighting of the categories was established as per recommendations within the Consulting Engineers of Ontario guidelines and is consistent with RFPs from other jurisdictions. The submitted prices ranged from approximately $36,000 to $198,000. The Department of Transportation and Planning Services budgeted $75,000 to complete this work, therefore the cost associated with this work is within budget LOCAL MUNICIPAL IMPACT: N/A OTHERS CONSULTED: N/A ATTACHMENTS: N/A RECOMMENDED BY: REVIEWED & APPROVED BY:


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Warden and Members of Council July 20, 2015 Contract Snowplowing 3 - Inventory of Infrastructure

RECOMMENDATION(S): THAT Council of the United Counties of Stormont, Dundas and Glengarry accept the tenders for the hiring of winter maintenance equipment for a five year term as follows (with prices exclusive of HST): Cruickshank Construction Ltd.- Patrol 1, Winchester Springs at $5.25/lane km. Cruickshank Construction Ltd.- Patrol 2, Finch at $5.25/lane km. Cruickshank Construction Ltd.- Patrol 3, Green Valley at $5.25/lane km. Cruickshank Construction Ltd.- Patrol 4, St. Andrews West at $5.25/lane km. AND THAT Council authorize the Director of Transportation and Planning Services to sign all necessary documents to give effect to the contract. EXECUTIVE SUMMARY: The above noted contract is to provide the necessary equipment and personnel to plow County roads throughout the next five winters. BACKGROUND: As a result of the plowing rationalization work recently undertaken by the County, staff was able to eliminate three contract truck routes. The proposed routes included in this contract are similar in length and type to what has previously been assigned. This tender was required as previous contracts expired in April 2015. Although the scope of work was similar to previous years, County staff revamped this contract in order to correct ambiguities and issues that were noted throughout the previous contracts. Changes include: increased flexibility to assign contractors different routes depending on circumstances, specific communication requirements and improved clarity regarding the penalties associated with substandard performance. It is envisioned that these improvements will ensure that the Countys expectations will be met, as contract plows should be performing to the same standard as in-house plows.

Contract Snowplowing

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OPTIONS AND DISCUSSION: 1. Approve the contract. It is necessary that the County have these

contract plows to be able to provide winter maintenance. This option is recommended

2. Do not approve the contract. Not recommended. FINANCIAL ANALYSIS: As in previous years, each patrol was awarded separately so that contractors were able to bid on individual Patrols. This approach allows smaller contractors with one or two units the ability to tender bids without the need to purchase additional plows. Coincidentally, the low bid for all four Patrols was the same contractor. A summary of the bids is as follows (excluding H.S.T.):

Table 1: Bid Summary

COMPANY PATROL #1 PATROL #2 PATROL #3 PATROL #4

Cruickshank Construction Ltd. $5.25/km $5.25/km $5.25/km $5.25/km Neil Flegg Cartage Ltd. No Bid $5.37/km No Bid No Bid

David Brown Construction Ltd. No Bid $7.00/km No Bid $7.00/km Cornwall Gravel Co. Ltd. Non Compliant Non Compliant Non Compliant Non Compliant

The County also pays a standby rate (per truck) starting at $95 per day for the 2015/2016 season and ending at $105 per day for the 2019/2020 season (an increase of $2.50 per season). A diesel adjustment is also calculated based on the published MTO fuel prices to compensate for the increase or decrease in fuel pricing throughout the five year term. LOCAL MUNICIPAL IMPACT: The proposed changes to the Countys winter maintenance program impacted the local municipalities because of the added responsibility of plowing some County roads. The agreements to perform this winter maintenance work were passed at Councils June meeting.


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OTHERS CONSULTED:

- Other counties throughout Ontario (review of similar maintenance agreements)

- County Insurer ATTACHMENTS: N/A RECOMMENDED BY: REVIEWED & APPROVED BY:


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Warden and Members of Council July 20, 2015 County Road 1 3 - Inventory of Infrastructure

RECOMMENDATION: THAT Council of the United Counties of Stormont, Dundas and Glengarry accept the tender from Cruickshank Construction Limited for the County Road 1 spot improvements for $799,957.60 plus HST, and authorize the Director of Transportation and Planning Services to sign all necessary documents to give effect to the contract. EXECUTIVE SUMMARY: This tender is for spot improvements on County Road 1 north of South Mountain. The work will complete the frost heave treatments and resurface the entire length of road from approximately Sandy Row Road to Cameron Road. BACKGROUND: In order to mitigate frost heaving on County Road 1, from Cameron Road to Sandy Row Road, the following was included in the work:

- Install appropriate erosion and sediment control measures to protect all culverts and watercourses;

- Install new 900mm x 19m long cross pipe complete with frost taper (at Cameron Road);

- Strip /remove topsoil from the disturbed portion of ditch foreslope; - Install a perforated pipe adjacent to the proposed edge of asphalt with

outlets (frost protection area only); - Widen the existing road platform; - Pulverize shape and compact the existing asphalt and granular shoulder; - Import suitable borrow material to support road widening; - Install 300mm of Granular B granular sub-base and 150mm of Granular

A granular base in areas receiving full frost treatment; - Install Granular A through remaining areas; - Fine grade/shape/compact road; - Install 80mm of HL3.

Note, full frost treatment is not being performed south of Nelson Road as the existing deficiencies are not frost related. The work south of Nelson Road consists of pulverization and resurfacing.

County Road 1

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OPTIONS AND DISCUSSION:

1. Approve the work. This project was budgeted in 2015 and will finish the necessary frost protection work through this area. Cruickshank was the successful bidder for Phase 1 of the work and performed the work efficiently and effectively. This option is recommended.

2. Do not approve the work. Not recommended. FINANCIAL ANALYSIS: A summary of the bids is as follows (excluding H.S.T.): Table 1: Bid Summary

Company Tendered Price Cruickshank Construction Ltd. $799,957.60 A.L. Blair Construction Ltd. $826,805.70 Cornwall Gravel Co. Ltd. $848,900.00 Coco Paving Inc. $895,605.00 R.W. Tomlinson Limited $935,400.00

The estimated cost to complete the work was approximately $1,100,000; consisting of $544,000 from the frost heave repair, $340,000 from the County resurfacing program and $216,000 from surplus resurfacing funds. When considering inspection, geotechnical testing and contingencies, there are sufficient funds to complete the work. LOCAL MUNICIPAL IMPACT: There have been several complaints made to the Countys office with respect to the granular surface (dust, chipped windshields, potholes). Prior to the start of the work, the County will be notifying local residents to ensure that they are advised of the schedule and proposed construction. As a note, the contract has made provisions for the South Mountain Fair to ensure that County Road 1 is maintained throughout this event.

County Road 1

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OTHERS CONSULTED: N/A ATTACHMENTS: N/A RECOMMENDED BY: REVIEWED & APPROVED BY:

County Road 1

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Warden and Members of Council July 20, 2015 Guiderail 3 - Inventory of Infrastructure

RECOMMENDATION: THAT Council of the United Counties of Stormont, Dundas and Glengarry accept the tender from Peninsula Construction Inc. for guiderail replacement at their unit prices totaling $199,615.00 plus H.S.T., and authorize the Director of Transportation and Planning to sign all necessary documents to give effect to the contract EXECUTIVE SUMMARY: This is a regular maintenance activity undertaken by Transportation and Planning Services and is incorporated in the 2015 budget. BACKGROUND: This tender includes removal, preparation and installation of new steel beam guiderail, plus installation of eccentric loaders and new end treatments at various locations throughout SDG.

Guiderail is being installed where there is no guiderail currently, where the guiderail does not meet current standards (i.e. buried ends), and where the existing cable guiderail has deteriorated and no longer functions as designed. OPTIONS AND DISCUSSION:

1. Approve the tender. Guiderail improvements are completed on an annual basis and form part of the Countys risk mitigation strategy. This option is recommended.

2. Do not approve the tender. Not recommended.

Guiderail

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FINANCIAL ANALYSIS: A summary of the bids is as follows (excluding H.S.T.):

Table 1: Bid Summary

Contractor Total Tendered Price Value of

Provisional Items

Peninsula Construction Inc. $234,570.00 $34,955.00 Hughson Fencing and Guiderail $255,258.00 $36,736.00

Borall Fence and Guide Rail Contractors Ltd. $266,398.00 $39,712.00 This activity is a regular budgeted item and is incorporated in the 2015 TPS budget. The 2015 guiderail budget is $200,000. The total tendered prices included provisional items which will not be included in the contract award. The work includes approximately $3,000 which will be recouped from an accident claim. LOCAL MUNICIPAL IMPACT: This activity was discussed at the Countys joint tender meeting. OTHERS CONSULTED: N/A ATTACHMENTS: N/A RECOMMENDED BY: REVIEWED & APPROVED BY:

Guiderail

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ACTION REQUEST FS To: Date of Meeting: Subject: Relevance to priorities:

Warden and Members of Council July 20, 2015 Credit and Debit Card Processor 4 - Pooling of Scarce Resources

RECOMMENDATION(S): THAT By-law No. 5017, being a by-law to authorize an agreement with Currency Systems and Global Payments Canada, be read and passed in Open Council, signed and sealed. EXECUTIVE SUMMARY: Currency Systems is a firm which obtains group pricing from credit/debit card processing companies. Currency Systems included SDG Counties in their recent RFP which resulted in Global Payments Canada proposing the lowest cost. BACKGROUND: The County receives payments for various services from individuals through credit and debit cards and these transactions incur various service charges and equipment rental costs. For many years, a large volume of Court Services revenues were received through these methods and processed by Moneris. Enhancing payment options in other departments is also being investigated and can be included in the Global Payments processing. OPTIONS AND DISCUSSION:

1. Adopt By-law No. 5017 to approve the agreement with Global Payments Canada. This option provides the highest savings and is recommended.

2. Do not approve the agreement with Global Payments Canada. This option would result in the current agreement with Moneris continuing and any savings would be lost.

FINANCIAL ANALYSIS: Based on Currency Systems analysis, in 2014 SDG County incurred $21,315 in credit/debit card charges and under the Global Payments proposal the cost would have been $17,823; resulting in a savings of $3,492. The cost savings from the proposals received are as followings: Global Payments $3,492 savings

Chase $2,757 savings First Data $2,045 savings Moneris $1,569 savings

Credit and Debit Card Processor

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LOCAL MUNICIPAL IMPACT: This agreement applies to SDG Counties only and will not impact any local municipality. OTHERS CONSULTED: Bev Roy, Director of Court Services ATTACHMENTS: By-law No. 5017 RECOMMENDED BY: REVIEWED & APPROVED BY:


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By-law No. 5017 Page 1

THE CORPORATION OF THE UNITED COUNTIES

OF STORMONT, DUNDAS AND GLENGARRY

BY-LAW NO. 5017

A BY-LAW for the purpose of authorizing an agreement with Global Payments Canada. WHEREAS under Section 5 (3) of the Municipal Act, R.S.O. 2001, provides that a municipal power, including a municipalitys capacity, rights, powers and privileges shall be exercised by by-law unless the municipality is specifically authorized to do otherwise. AND WHEREAS the United Counties of Stormont, Dundas and Glengarry wishes to enter into an agreement with Global Payments Canada for the processing of credit/debit card payments. NOW THEREFORE THE COUNCIL FOR THE UNITED COUNTIES OF STORMONT, DUNDAS AND GLENGARRY ENACTS AS FOLLOWS: 1. That Council authorize agreement, attached hereto as Schedule A to this By-law,

with Global Payments Canada for the processing of credit/debit card payments.

2. That the Warden and Clerk be hereby authorized to sign the agreement on behalf of the Corporation.

READ and passed in Open Council, signed and sealed this 20th day of July, 2015 .

WARDEN CLERK


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MERCHANT INFORMATION

OTHER ADDRESS (if different from above)

PRINCIPAL 1 INFORMATION (owner/partner/officer)

PRINCIPAL 2 INFORMATION

ON SITE INSPECTION

MULTI-MID REQUEST

EQUIPMENT INFORMATION

ADDITIONAL COMMENTS

Website Address (for MC/TC or E-Commerce accounts)

DBA Name DBA Phone Number

City State/Province ZIP/Postal Code Length of Current Ownership Years Months

Legal/Corporate Name (if different from above) DBA Fax Number

DBA Name Phone Number

First Name Last NameMiddle Initial

First Name Last NameMiddle Initial

Printed Name DateRep Number

Have you physically been on site? Is merchant name as it appears on signage?

DBA Address 2 Year Established

Page 1

*Any applicable taxes will be added at the time of billing

Contact Name Customer Service Phone Number

Contact Fax Number

Home Address Date of Birth SIN/SSN Number

Home Address Date of Birth SIN/SSN Number

Email Address Mobile Phone Number

DBA Address 1 (no PO box) Previous Processor

Address City State/Province ZIP/Postal Code

City State/Province ZIP/Postal Code Home Phone Number

City State/Province ZIP/Postal Code Home Phone Number

Address City State/Province ZIP/Postal Code

Mailing

Owner/Partner: Percentage of Ownership % or Officer: Title

Owner/Partner: Percentage of Ownership % or Officer: Title

Shipping See Also Special Instructions

Previous Address (if current address is less than 2 years)

Yes

Yes Yes

January

July

February

August

March

September

April

October

May

November

June

December

No

No

Is the physical site inspected the same as the DBA address? Is merchandise consistent with the type of business?Yes YesNo No

Is this a retail location?

Business located in:

I certify that the above information is true, complete and accurate. (ignature of rep)

Yes

Separate Building

Multi-Mid Request

Ethernet

Purchase

Equipment

Quantity

Price $

Equipment

Quantity

Monthly Payment $

Equipment

Quantity

POS Terminal $

Authorized Signaturex

Name (print)

SIN/SSN Number Date

Bluetooth (short range)

Lease Rental

Wireless (long range) Virtual Merchant eCommerce Card Reader Mobile Card Reader Check ReaderPOS Type:

Private Residence Shopping Center/Mall Office Building Kiosk Other (describe)

No

No

New Merchant Relationship Existing Merchant RelationshipDBA: Existing Mid: Mid Rank Order* (1,2,3...) :

Do you operate seasonally? If yes, please check months closed (merchant must notify to close and reopen)

By providing your email address you expressly authorize Merchant Broker to use that information to contact you about your account and to market additional products or services to you.

x


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SDG Counties 613.933.4301United Counties of Stormont, Dundas and Glengarry 613.933.4161

800.267.7158

308 - 26 Pitt Street Moneris Solutions

Cornwall ON K6J 3P2

N/A

http://www.sdgcounties.ca/

N/A

Matthew Whitcomb

June 18, 2015

Virtual Merchant

(1)

ICT250

10.00

Multi-Mid Application.

18.00

N/A June 18, 2015

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CARD ACCEPTANCE (please check each card you wish to accept)

PRICING INFORMATION

AUTHORIZATIONS

BANK ACCOUNT (chequing accounts only)

INTEGRATION

OTHER CARD TYPES EXISTING

PIN DEBIT

PRICING CATEGORY

FEES

SET-UP

Tiered

IC Plus or IC Diff

Enhanced IC Plus

Qualified

Mid Qualified

Non Qualified

Other Tier - Debit

Rewards Tier

Commercial Card Tier

Canadian Debit Qual

Visa

Deposit Bank Name

Name of Network

Transit Number DDA Account Number

Number of TIDs (VAR)

UnionPay Voice Auth Touch Tone$ $ $

$ $ $

$ $ $

$ $ $

MasterCard

Billing/Chargeback Bank Name (if different)

VAR Service Provider (hosted)

SE # (10 digits) SE # (10 digits)Auth Fee $ Auth Fee $Amex Other

Transit Number

VAR Vendor (distributed)

VAR Product: VAR Version:

DDA Account Number

Gateway (optional)

Aggregator

Foreign Network Voice - Operator Assisted

Discover (DI, BC Card, DinaCard) Other Voice - With AVS

Amex

Interact: % $ Auth: $

Other Voice - Bank Referal

or

Visa

VisaPass Thru:

Retail Restaurant ARU

Visa Credit MOTO InternetVisa Debit MasterCard Credit MasterCard Debit UnionPay Discover Cards (DI, BC Card, DinaCard)

Rates are for all card acceptance types selected. All card brand assessments will be passed throught at cost. Application Fee $

$

$

$

$

$

$

$

$

$

$

$

$

$

%

Installation/Training

Return Item Fee/NSF (per occur)

Chargeback (per occur)

Account Maintenance

Montly Service Fee

Monthly Minimum

Interact Monthly Minimum

Combined Monthly Minimum

Annual FeeStart Date:

Monthly PCI Compliance FeeOther fees may apply. See merchant application.

Wireless Set-up

Other

Currency

Interchange

Batching

Phone Line

Auto Settlement

Server Number Function Invoice #

ManualTip Function

Time

Wireless Monthly Fee

CAD

Auto

AM

Direct

USD

Manual

PM

Split

Initials

% + $

% + $

% + $

% + $

% + $

% + $

% + $

% + $

Rate (%) + Per Item ($)


Discover

Discover

% + $

% + $

% + $

% + $

% + $

% + $

% + $



MasterCard

MasterCard

% + $

% + $

% + $

% + $

% + $

% + $

% + $

% + $



UnionPay

UnionPay

% + $

% + $

% + $

% + $

% + $

% + $

% + $



Page 2


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Waived

Waived

10.00

10.00

20.00

Waived

Waived

Waived

Waived

Waived

Waived

Waived

Waived

0.05 0.05 0.00 0.050.00 0.00 0.00 0.00 Statement Fee 5.95

0.75

0.05 0.00 0.00

0.05

0.452% 0.00

0.05

0.00 0.00

0.10 0.00 0.00

0.00 0.04 0.00

Void Attached.

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SERVICE AGREEMENTPRE-AUTHORIZED PAYMENT PLAN (PAD) AUTHORIZATION

Mrch MSP Interchange Inc., having a registered address at 9 Davies Ave., Suite 301, Toronto, ON, M4M-2A6 (Company) agrees to provide the following services (collectively, the Services) to the merchant identified above (the Merchant) pursuant to the terms of this agreement (the Agreement):

Paper rolls for use in Merchant in its point of sale terminal; Access to our platinum status reports; Integration assessment; Advice as to how to compare various services offered to the Merchant by third parties; Security assessment and recommendations; and Fraud training prevention.

The Services shall be available to the Company for the term of this Agreement. The term of this Agreement shall begin as of the Effective Date and shall continue for an initial term of three (3) years after which it shall automatically renew for additional and successive renewal terms of three (3) years. Either party may terminate this Agreement on ninety (90) days notice prior to the end of the then current term. Either party may terminate this Agreement on material default of the other party that remains uncured for fifteen (15) days following notice to the party in default. If Merchant ceases using Company services then such cease of use shall be deemed an election to terminate by the Merchant. All notices under this Agreement shall be delivered in writing to the address of the party indicated above with proof of delivery. In the event of a termination of this Agreement prior to the end of the then current term by the Merchant, other than for uncured default of the Company, the Merchant shall pay to Company all the Fees that would otherwise be payable had the Agreement not been terminated prior to the end of the then current term. The Merchant agrees that such payment is reasonable and allows the Company to debit the funds directly from their bank account as per the terms of this Agreement.Company is a provider of the Services. This is not a payment processing Agreement. Company is not a bank, processor or gateway. Merchant represents that it is acting under this Agreement in its capacity as a business and not as an individual or consumer. Merchant shall use the Services only for lawful purposes. Merchant expressly agrees to the collection, storage and use of information provided by the Merchant to the Company in the course of performing hereunder, specifically the Merchant name, address, type of business, information related to third party services, bookkeeping records, bank records, third party invoices, third party offers of services and other business records that are relevant to the Services.Fees for the Services shall be basis points of the monthly processing volume of the Merchant (the Fees). Fees shall be monthly in arrears on the first day of each calendar month in respect of the previous month. Fees shall be paid by the Company debiting the Merchants bank account identified above pursuant to the PAD Authorization set out below. In the event that such debits are not available or do not occur, Merchant shall be liable to pay $150 NSF fee and the Fees no later than the fifth (5th) day of each calendar month failing which the Merchant shall be in material default under this Agreement.Merchant shall indemnify and hold Company harmless from and against any and all liabilities, claims or other losses arising hereunder or otherwise on account of the Merchant or its affiliates. Neither party shall be liable to the other or any third party for any liquidated, indirect, consequential, special, speculative, lost profits, exemplary or incidental damages (including damages for loss of business profits, business interruption, loss of business information, and the like) arising out of this Agreement even if the party at fault has been advised of the possibility of such damages. The liability of the Company under this Agreement shall not, under any circumstances, exceed the amount of Fees actually paid to Company during the two (2) months prior to the event giving rise to liability. Merchant may not assign its rights or obligations hereunder to a third party without prior consent of Company. Company may assign its rights and obligations hereunder to a third party on notice to the Merchant.Each party acknowledges that it may directly or indirectly disclose Confidential Information to the other party in the course of negotiation of and performance of this Agreement. All such Confidential Information disclosed hereunder shall remain the sole property of the disclosing party (or other third party), and the receiving party shall have no interest in, or rights with respect thereto, except as set forth herein. Each party agrees to treat such Confidential Information with the same degree of care and security as it treats its most confidential information. Each party may disclose such Confidential Information to employees and agents who require such knowledge to perform services under this Agreement. Except as otherwise contemplated by this Agreement, neither party shall disclose the Confidential Information of the other party to any third party without the prior written consent of the disclosing party, and the duty of confidentiality created by this section shall survive any termination of the Agreement. For the purposes of this Agreement, Confidential Information means all proprietary, secret or confidential information or data relating to either party and its affiliates, operations, employees, products or services, clients, customers or potential customers. Confidential Information shall include customer lists, cardholder account numbers, pricing information, computer access codes, instruction and/or procedural manuals, and the terms and conditions of this Agreement. Information shall not be considered Confidential Information to the extent, but only to the extent, that such information is: (i) already known to the receiving party free of any restriction at the time it is obtained; (ii) subsequently learned from an independent third

party free of any restriction and without breach of this Agreement; (iii) or becomes publicly available through no wrongful act of the receiving party; (iv) independently developed by the receiving party without reference to any Confidential Information of the other; or (v) required to be disclosed by law.Merchant hereby grants Company the right to use the Merchant name and logo in Company marketing material indicating that the Merchant is a client of Company.Merchant hereby permits Company to draw on the Designated Account identified above at the bank identified above (the Bank) under this Agreement (the Agreement) to receive Fees pursuant to the Agreement, for the purpose of paying all regular payments and all other amounts owing by Merchant to Company pursuant to the terms of this Agreement and all other amounts owing in the event of a default under the Agreement and for paying all amounts owing under any other agreement with Company or any of its affiliates for any related services (the PAD Authorization). In respect of payment of any amounts owing all regular recurring payments will be debited each month on the date prescribed by Company, in the amounts set out in this Agreement. Merchant agrees and consents that Company can contact them via email and provide monthly statements via email. For debits other than regular recurring debits and/or one time payments owing in connection with the Agreement, Merchant understands that Company will obtain Merchants authorization prior to initiating any such debit.In particular, Merchant further agrees that if any payment is dishonored by the Bank for any reason, then Company shall be entitled to issue another debit in substitution for the dishonored debit. Merchant acknowledges that this PAD Authorization is provided for the benefit of Company and the Bank and is provided in consideration of the Bank agreeing to process debits against Merchants Designated Account in accordance with the rules of the Canadian Payments Association.Merchant shall be charged a fee for each credit and debit that cannot be processed and all subsequent services may be suspended until Merchant either (i) notifies Company that credits and debits can be processed or (ii) a new Authorization is signed by Merchant. Bank must be able to process or accept credits and debits electronically. Banks treatment of each debit shall be the same as if Merchant had issued its cheque authorizing the Bank to pay as indicated and to debit the amount specified to Merchants Designated Account. Merchant confirms that this means, in part, that the Bank is not required to verify that a pre-authorized debit has been issued in accordance with Merchants instructions or that some pre-condition to payment has been met or satisfied. This PAD Authorization may be cancelled at any time by written notice by Merchant to Company which notice shall be effective five business days after receipt. To obtain a sample cancellation form, or for more information on the right to cancel this PAD Authorization, Merchant understands that Merchant may contact Bank or visit www.cdnpay.ca. This PAD Authorization applies only to the method of payment and Merchant agrees that revocation of this PAD Authorization does not terminate or otherwise having any bearing on the Agreement. This PAD Authorization may be discontinued at any time by Company without notice. Delivery of this PAD Authorization, to Company, constitutes delivery by Merchant to Bank. Merchant confirms that the debits authorized hereunder are for business purposes. Merchant hereby waives the right to receive any notice, written or otherwise, from Company of the amount to be debited and the date(s) on which such debits are to be processed, as well as notice of any and all future changes to the amounts or payment dates. Merchant hereby waives the Pre-notification/Confirmation requirements set out in Appendix II of Rule H1 (Pre-authorized Debits) of the Canadian Payments Association.Merchant understands that Merchant has recourse rights if any debit does not comply with this PAD Authorization. For example, Merchant has the right to receive reimbursement for any debit that is not authorized or is not consistent with this PAD Authorization. To obtain more information on Merchants recourse rights, Merchant may contact the Bank or visit www.cdnpay.ca.Merchant consents to the disclosure of any relevant information contained in the Agreement and this PAD Authorization to the financial institution for purposes of the Automatic Debit Program. All capitalized terms used in this PAD Authorization and not otherwise defined shall have the meaning set out in the Agreement.This Agreement constitutes the entire agreement between the parties and supersedes any prior written or oral agreement or understanding with respect to the subject matter hereof.The form of this Agreement is posted at the Company website at www.optiyx.com/pad (the Site). Company reserves the right to amend the terms of this Agreement by posting a new version hereof to the Site. If the Merchant does not reject the changes to this Agreement within thirty (30) days of their being posted on the Site, Merchant is deemed to have accepted them. If the Merchant objects to the changes within such thirty (30) days, then they will not apply until a renewal of this Agreement at the end of the then current term at which time they will apply if the Merchant has not elected to terminate this Agreement at the end of such term.This Agreement shall be governed pursuant to the laws of the Province of Ontario whose courts in Toronto shall have exclusive jurisdiction over any dispute arising hereunder. The parties hereto agree that this agreement is drafted and executed in the English language. Les parties aux prsentes sentendent pour que la prsente convention soit rdige en langue anglaise.

PERSONAL GUARANTEEThe undersigned, on behalf of Merchant, personally, individually, jointly and severally guarantees to Company the prompt payment in full by Merchant (as identified in the Agreement) of all sums and amounts payable under the Agreement and the prompt and complete performance by Merchant of all other obligations thereunder. Company shall not be required to first proceed against Merchant or enforce any other remedy before proceeding against the undersigned individual. This is a continuing guarantee and shall not be discharged or affected by the death of the undersigned and shall bind the heirs, administrators, representatives and assigns and be enforced by or for the benefit of any successor of Company. The term of the guarantee shall be for the duration of the Agreement and any addendum thereto and shall guarantee all obligations which may arise or occur in connection with Merchants activities during the term thereof although enforcement may be sought subsequent to any termination.

CAN-V1-August 1, 2014

AGREED:

NAME: DATE:GUARANTOR:

NAME & TITLE:

DATE:

AGREED:

MERCHANT: COMPANY:

NAME & TITLE:

DATE:

MERCHANT NAME: MERCHANT DBA:

MERCHANT ADDRESS: BANk AND DESIGNATED ACCOUNT: (as per attached voided check)

ESTIMATED MONTHLY PROCESSING VOLUME: *MERCHANT E-MAIL ADDRESS:*By entering an e-mail address, Merchant is authorizing Company, as defined below, to use such address to correspond with the Merchant related to this agreement and also to solicit the Merchant for additional products and services.EFFECTIVE DATE:


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United Counties of Stormont, Dundas and Glengarry SDG Counties

308 - 26 Pitt Street, Cornwall, ON K6J 3P2 Void Attached.

60,000.00

June 18, 2015

0.75%

United Counties of Stormont, Dundas and Glengarry

June 18, 2015

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Warden and Members of Council July 20, 2015 Acceptance of One Foot Reserve 3 - Inventory of Infrastructure

RECOMMENDATION: THAT By-law No. 5018, being a By-law to accept a one foot reserve from the Ministry of Transportation of Ontario, be read and passed in Open Council, signed and sealed. EXECUTIVE SUMMARY: This report recommends the acceptance of a one foot reserve lying immediately north west and being north of and adjacent to Block B, Registered Plan 40 from the Ministry of Transportation, to rectify an ownership issue for land fronting County Road 2 in Iroquois. BACKGROUND: Through a recent sale in Iroquois adjacent to the Plaza, it was brought to the Countys attention that the existing long-established access to the property was across a one foot reserve. Further investigation identified that the one foot reserve is owned by the Ministry of Transportation Ontario (MTO), not the County. During the time of transfer of ownership of County Road 2, some of the one foot reserves were not included with the Highway transfers, and, as they are discovered, these land ownership issues are being rectified. As a note, adjacent to this property there are other road widenings which are owned by Ontario Power Generation (OPG). The County has brought these parcels to OPGs attention and it is expected that OPG will eventually transfer these to the Countys ownership in the near future. Through dedication as public highway, access across the one foot reserve will be legitimized. FINANCIAL ANALYSIS: The County has invested some staff time and a nominal fee at the registry office to assist in correcting this issue. LOCAL MUNICIPAL IMPACT: The use of property affected by these legacy land issues is unchanged; however it is important to correct these types of ownership issues to ensure correct title and unencumbered access. is maintained.

Acceptance of One Foot Reserve

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OTHERS CONSULTED: - E. Horner (Horner & Pietersma) - Ministry of Transportation Ontario - Ontario Power Generation - Municipality of South Dundas

ATTACHMENTS: By-law No. 5018 Agreement of Sale RECOMMENDED BY: REVIEWED & APPROVED BY:

Acceptance of One Foot Reserve

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By-law No. 5018 Page 1

THE CORPORATION OF THE UNITED COUNTIES

OF STORMONT, DUNDAS AND GLENGARRY

BY-LAW NO. 5018

A BY-LAW for the purpose of accepting a one foot reserve from the Ministry of Transportation Ontario for road purposes. WHEREAS under Section 5 (3) of the Municipal Act, R.S.O. 2001, provides that a municipal power, including a municipalitys capacity, rights, powers and privileges shall be exercised by by-law unless the municipality is specifically authorized to do otherwise. AND WHEREAS the United Counties of Stormont, Dundas and Glengarry wishes to accept a one foot reserve lying immediately north west and being nort