agenda - wasaga beach documents/2016... · 8/30/2016 · at its’ meeting of july 26, 2016...

COMMITTEE OF THE WHOLE

AGENDA

Tuesday, August 30, 2016

at 9:00 a.m. to be held in the Classroom 1. CALL TO ORDER 2. DISCLOSURE OF PECUNIARY INTEREST 3. DEPUTATIONS, PETITIONS AND PUBLIC MEETINGS

a) Electric Elements – Jean-Paul Piacente

b) General & Marine Hospital Board representatives: Guy Chartrand, President & CEO; Thom Paterson, Board Chair; Deputy Mayor Foster Finbow, Chair Facilities Planning Committee

4. UNFINISHED BUSINESS – See attached list

5. NEW BUSINESS

a) Subdivision Agreement – Pine Valley (DH) Recommendation: That Committee of the Whole recommend Council authorize the execution of a Subdivision Agreement for Pine Valley Developments Corporation – Wasaga Heights by the Mayor and Clerk, subject to the owner, Pine Valley Developments Corporation, submitting securities and final construction drawings that are satisfactory to the Town of Wasaga Beach.

b) Grants – Big Brothers & Big Sisters (MQ) Recommendation: That Committee of the Whole recommends to Council that it approve a grant in the amount of $1,674 to Big Brothers & Big Sisters Georgian Triangle as calculated under the approved process for the allocation of grants for the Annual Municipal Grants program.

c) Update on Main St. Market & Beachfront Property Management (MQ) Recommendation: That Committee of the Whole recommend to Council that it receive the Treasurer’s report on the updated financial statements to July 31, 2016 for the Main Street Market and Beachfront Property Management departments; and, Further That direction be provided to staff with reference to the Property Tax billing for Beachfront Property Tenants.

COWOC –August 30, 2016 of 3

d) 2017 Budget Guidelines (MQ) Recommendation: That Committee of the Whole recommend to Council that it approve a guideline for the preparation of the 2017 Operating and Capital Budget using an estimated tax rate increase of 3.50% with direction to staff to use best efforts to reduce the increase.

e) Security Cameras for the Beachfront & Main Street Areas (GV) Recommendation: That Committee of the Whole recommend to Council that it receive the Chief Administrative Officer’s update report on the installation of security cameras for the Beachfront and Main Street Areas.

f) Property Management Expenses (GV) Recommendation: That Committee of the Whole recommends to Council that it receive the Chief Administrative Officer’s information report on property management expenses.

g) Lease Agreement (GV) Recommendation: That Committee of the Whole provide direction to staff on the proposed new Offer to Lease submitted by Greg Buchanan in trust for a company to be incorporated and o/a Juniors Pizza for 115 Beach Drive, Unit 7.

h) Taping of meetings – Streaming and Recording (DB) Recommendation: That Committee of the Whole receive the report from the Chief Information Technologist pertaining to the Provision of Streaming and Recording of Coordinated Committee and Committee of the Whole meetings to the public; and, Further that Committee of the Whole recommend to Council that it authorize staff to proceed with implementing Option 2 – in house solution for the streaming of and recording of Coordinated Committee and Committee of the Whole meetings.

i) Dardanella Direction Discussion (B. Smith motion) 6. ITEMS FOR FUTURE MEETINGS (new items) 7. CLOSED SESSION

a) Job evaluation (DH)

b) Board Member appointments – Age Friendly Committee, Library Board, Downtown Master Plan – Council Reps

c) Personnel matters

8. ADJOURNMENT

COWOC –August 30, 2016 of 3

TOWN OF WASAGA BEACH

COMMITTEE OF THE WHOLE AUGUST 30, 2016

UNFINISHED BUSINESS:

a) MNR Beach Maintenance – A. McNeil – May 17, 2016

b) Creation of a Business Plan for Beachfront properties – A. McNeill *Fall

2015

c) Chamber of Commerce – A. McNeil - Tourism Service Agreement – Spring 2016

d) Legal Services RFP – A. McNeil

e) Walk in Clinic – Georgian Bay Family Health Team - Council – July 26,

2016

f) Wasaga Distribution / Wasaga Resources – Council - July 26, 2016

g) Free Resident Parking – Mayor Smith - June 13, 2016

h) KPMG Corporate Efficiency Report presentation – Clerk - May 17, 2016

Electric Elements Overview

Presentation to Town of Wasaga Beach

August 11, 2016t 1 Copyright Electric Elements 2016

Contents • Objective

• Background

• 2016 Event Highlights

• Economic Impact

• Future opportunity

• Questions and next step

8/25/2016 Footer Text 2

Request


• Requesting that the Electric Elements Festival is given exclusive rights to deliver an electronic dance music (EDM) genre festival in the Town of Wasaga Beach.

• With exclusive rights, any other music festivals considered by Council would be permitted to have up to 30% EDM, and not be able to have an A-class EDM artist.

Background • Electric Elements Festival is run by Elusiv

Entertainment • Three consecutive successful years of impacting

tourism and local businesses within Wasaga Beach

• Celebrates the start of summer, coming together to celebrate life, music and a cultural experience

• Geared toward younger people who have traditionally visited Wasaga Beach during the holiday May long weekend


2016 Event Highlights • 12,000 attendees

• Expanded the event space from 2015

• Increased production

• Had a raised VIP section, which met building code

• Once again, worked hand-in-hand with Chief of Fire/Police, by-law, paramedics and Town co-ordinators

• Venue space is carefully monitored to ensure that attendees are in a safe environment


Economic Impact • Elusiv Entertainment hired Prism Economics and

Analysis to conduct an economic impact analysis of the 2016 Electric Elements Festival

• Surveys were conducted with attendees during the festival to gather information and local businesses were asked for their feedback

• Key highlights demonstrate the value that the Electrical Elements Festival brings to the Town of Wasaga Beach


Economic Impact – Key Elements • Of the 12,000 attendees, event staff, vendors and

entertainers, 75% stayed in overnight accommodations, with an aggregate total spend of $675,700


Economic Impact – Key Elements • We spent $0.5 million on event operations and

expenditures on security, cleaning, wages paid to event staff, and goods sold at the festival

• Festival attendees spent an estimated $2.52 million while visiting Wasaga Beach


$183,628

$255,827

$371,641

$397,794

$635,442

$675,708

7.3%

10.2%

14.7%

15.8%

25.2%

26.8%

Other

Restaurants/Bars

Groceries/Convenience stores/LCBO

Car Expenses (Gas / Parking)

Recreation and Entertainment

Accommodation

Economic Impact – Key Elements • The event stimulates $2 million in economic

output to Wasaga beach area

• Generates $20,326 additional municipal tax revenues

• Supports the equivalent 36 fulltime jobs in Wasaga Beach area

• Generates $1.36 million in wages and earnings

• Contributes $950,680 in total government revenue


Economic Impact – Future Opportunity

• If the festival has 15,000 attendees, the potential is as follows:

An estimated total spend of $3.15 million within the Town

Contribute to over $2.4 million in local economic output

Support an equivalent 42 full-time jobs in the community

Generate over $1.1 million in total government revenue

• If the number of festival attendees were to reach 20,000, the potential is as follows:

Visitor spend would increase to $4.2 million within the Town

Generate $3.08 in local economic output (GDP)

Support an equivalent 53 fulltime jobs in Wasaga Beach area

Contribute nearly $1.5 million in total government revenue


Electric Elements


• Questions? • Next Steps: – Staff review and recommendation - Council consideration of request

Form: WB-SR2010

STAFF REPORT

TO: Committee of the Whole of Council

FROM: Municipal Grants Staff Working Group

SUBJECT: Municipal Grants Program – Big Brothers & Big Sisters Application

DATE: August 30, 2016

RECOMMENDATION

THAT Committee of the Whole of Council recommends to Council that it approve a grant in the amount of $1,674 to Big Brothers & Big Sisters Georgian Triangle as calculated under the approved process for the allocation of grants for the Annual Municipal Grants program.

BACKGROUND

Council recognizes the contributions that non-profit service clubs and other organizations make to the quality of life for residents and businesses in the Town of Wasaga Beach. These contributions take many forms, but the most common are financial contributions to needy Wasaga Beach individuals requiring assistance and organizations that deliver services to the residents of Wasaga Beach. The Municipal Grant Policy is a channel that Council can use to provide assistance to these groups from time to time to ensure special projects and/or capital plans are achievable.

The Grants to Organization budget for 2016 was set at $39,500 and so far in 2016 a total of $23,321 has been awarded, leaving a favourable variance of $16,269.

DISCUSSION

As Committee is aware municipal grants are awarded based on the following criteria once the application has been verified by staff:

1. Each member of Council is required to allocate the amount of funds they feel that should be awarded to each group up to a maximum of $5,000;

2. In order to qualify for a grant the group must receive at least 4 votes or the majority of Council; 3. If a group reaches 4 or more votes the average amount requested is calculated; and 4. Finally each group receives its’ proportional share of the total budgeted amount or an average

of the allocation.

Please note that if all members of Council agree to a single amount for an organization that amount is then awarded and the remaining is then prorated.

The Big Brothers & Big Sisters of Georgian Triangle has applied for a $2,000 grant to assist them in improving their services and presence in Wasaga Beach. The project that the funding will be directed towards is a free weekly recreational group mentoring program. The full application is attached hereto as well as the results of the allocation process.

2

CONCLUSION

Both Council and Staff recognize the contributions that all of the non-profit service clubs and other organizations make to the quality of life for residents and businesses in the Town of Wasaga Beach. The Town is truly fortunate to have such a wealth of groups and such a variety of activities available to them and this makes it very difficult to allocate funds since each group has its’ own merits and needs. Using this updated approach allows a fair and equitable allocation of these funds where all members of Council are able to address their concerns.

Respectfully Submitted,

Monica Quinlan, Treasurer

Concur with Recommendation,

George Vadeboncoeur, CAO Gerry Reinders, Manager of Parks, Facilities and Recreation

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STAFF REPORT


FROM: Monica Quinlan, Treasurer

SUBJECT: Update on Main Street Market and Beachfront Property Management


RECOMMENDATION

THAT Committee of the Whole recommend to Council that it receive the Treasurer’s report on the updated financial statements to July 31, 2016 for the Main Street Market and Beachfront Property Management departments;

AND FURTHER THAT direction be provided to staff with reference to the Property Tax billing for Beachfront Property Tenants.

BACKGROUND

At its’ meeting of July 26, 2016 Committee of the Whole of Council were provided with a review of the Town’s Operations and Capital Works up to the end of the Second Quarter for 2016. This review included both the Beachfront Property Management Department as well as the Main Street Market at that point in the year. The following report includes updated financial statements to the end of July 31, 2016 attached as Appendix “A” and “B”. Notes to the financial statements are included below each of the appendices as well to provide Committee with information as it relates to each department.

DISCUSSION

Beachfront Property Management – see Appendix “A” thru “A.2”

As at July 31, 2016 Beachfront Property Management is unfavourable to budget due mainly to the 2015 Building and Capital Improvements being carried into 2016 as well as the Roofing contracts being approved in early 2016. As described in Appendix “A” the total Building and Capital improvements at this time are ($618k) and are listed by property in Appendix “A.1” and “A.2”.

Additionally, the Rental Revenue is expected to be below budget by approximately ($75k) based on current lease agreements.

The total expected withdrawal from reserves expected for the 2016 fiscal year is estimated to be ($1,275k) compared to a budgeted amount of ($834k) however as discussed previously the 2015 withdrawal was +$400k favourable to budget due mainly to the capital improvements and building repairs being completed in 2016. This means that at the end of 2016 it is expected that the reserve account will total ($1,635k) which is in-line with the budgeted 2015 and 2016 amounts.

Staff have prepared the billings to the tenants for Property Taxes in early August 2016, however some clarity is sought from Committee with reference to the amounts. Where a tenant has a full year lease the calculations have been for the total years’ taxes unless otherwise stated in their lease agreement, and where a tenant has a five (5) month lease the taxes have been prorated based on the term of that lease. However discussion has ensued on full year leases and whether it is

appropriate to charge a full year taxes in 2016 since many of the lease agreements were signed part way through the year (i.e. when a property is purchased by a resident part way through the year they are only required to pay the remaining portion of the taxes).

The lease agreements currently include three (3) separate clauses with regards to property taxes as below.

Clause #1 – The majority of Lease Agreements include the following clause:

“The Tenant shall be solely responsible for and shall promptly pay all realty taxes, local improvements and business taxes with respect to the Leased Premises and the Tenant’s use and operation thereof, which are due and payable during the Term, as well as all other costs, charges and expenses in connection with occupancy of the Leased Premises and the operation of Tenant’s business in the Leased Premises. Such taxes and costs shall be paid by the Tenant within ten (10) days of receipt by the Tenant of the Landlord’s statement of amounts due. Failure to pay the said amounts due by the Tenant shall constitute a default under this Offer or any Lease.”

Clause #2 – Bananas’ Lease includes the following clause:

“The Tenant shall be solely responsible for and shall promptly pay all realty taxes, local improvements and business taxes with respect to the Leased Premises and the Tenant’s use and operation thereof, which are due and payable during the Term, and based on a pro-rated usage basis, as well as all other costs, charges and expenses in connection with occupancy of the Leased Premises and the operation of Tenant’s business in the Leased Premises. Such taxes and costs shall be paid by the Tenant within ten (10) days of receipt by the Tenant of the Landlord’s statement of amounts due. Failure to pay the said amounts due by the Tenant shall constitute a default under this Offer or any Lease. Notwithstanding the foregoing, the Tenant shall make all realty tax payments by way of monthly instalments together with the payment of Base Rent”

Clause #3 – Copa’s Lease includes the following clause:

“The Tenant shall be solely responsible for and shall promptly pay the amount of the property taxes, approved local improvement costs and business taxes with respect to the Leased Premises and the Tenant’s use and operation thereof, which are due and payable during the Term, as well as all other costs, charges and expenses incurred within the Leased Premises and the operation of Tenant’s business in the Leased Premises not identified herein. Such taxes and costs shall be paid by the Tenant within thirty (30) days of receipt by the Tenant of the Landlord’s statement of amounts due. Failure to pay the said amounts due by the Tenant shall constitute a default under this Offer or any Lease.”

Based on discussion that ensued at the March 15, 2016 Committee of the Whole of Council meeting (minutes attached), Treasury staff interpreted that the taxes were to be charged in full for the year. Since the Town would not be permitted to seek a vacancy rebate for the property in 2016 given that lease agreements were secured in 2015 and 2016, unless the property was vacant in the year previous (i.e. for any building that was vacant in 2015 the Town would be able to seek a vacancy rebate for the 2015 taxation year up to the confirmed lease date in 2016).

Additionally the motion that passed for the Copa at the March 15, 2016 COWOC meeting specifically says the following:

“Resolved that Committee of the Whole does hereby recommend to Council that the Town of Wasaga Beach amend the Offer to Lease from RLS Wasaga Group Inc for 31 Beach Drive, Unit B (also known as the Copa Cabana) to include the payment of taxes in their entirety.”

At this time no discussion proceeded with regards to the possession date. Although as previously mentioned in terms of occupancy of a home, property taxes are pro-rated for the year a resident takes ownership, it is unclear to staff at this time if the intention of Committee was to collect a pro-rated amount in 2016, with full year taxes to ensue in the years following the lease commencement date.

Please note a legal opinion has been requested by staff and an update will be provided at the August 30th, meeting.

Main Street Market – Please see Appendix “B”

At this point in time the Main Street Market is unfavourable to the revised January 2016 budget as presented at Committee of the Whole by approximately (15%). This is due mainly to the servicing of Water and Hydro with an actual cost of ($109k) (YTD) in comparison to a budgeted cost of ($65k). It is anticipated that the final total cost of the servicing will be approximately ($125k).

Additionally it is expected that total Kiosk Revenue will end the year unfavourable to budget at $59k ($84k budget) based on 10 leases being secured for the 2016 summer season, this will be partly offset by the Beer Garden Rental being $40k ($25k budget) for the season.

As Committee is aware the Lifeguard Stations will not move forward in 2016 and will be discussed as part of the 2017 Budget as plans continue to finalize the agreement between the Province and the Municipality to lease the lands at Beach Areas 1 and 2.


Monica Quinlan, Treasurer Encls.

Bud

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Act

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mitt

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atio

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aila

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y it

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xpec

ted

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the

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13

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rant

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enue

45,0

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0

56

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11

,700

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45,0

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11

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Tota

l Rev

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:29

3,73

0.00

$

91

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(2

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(207

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.15)

(1

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(602

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116,

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115,

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ain

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(15,

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00)

(108

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(93,

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00)

(65,

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(43,

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00)

(98,

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56)

(1

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1.56

)

(8

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)

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)La

nd Im

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ts -

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guar

d S

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)

(1

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3Eq

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ch C

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)

(4

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00)

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10

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den

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00)

(40,

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00)

(1

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)

(3

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)To

tal E

xpen

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res:

(325

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$

(2

83,1

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2)$

42

,093

.58

$

(387

,770

.00)

$

10

4,66

3.58

$

Net

Rev

enue

/(Exp

endi

ture

s):

(31,

470.

00)

$

(191

,139

.76)

$

(159

,669

.76)

$(8

8,77

0.00

)$

(102

,369

.76)

$

Not

es:

1.R

enta

l Rev

enue

s ha

ve b

een

bille

d an

d m

onito

red

thro

ugh

Acc

ount

s R

ecei

vabl

e an

d re

flect

the

amou

nts

due

up to

the

end

of J

uly,

how

ever

the

follo

win

g ac

coun

ts re

mai

ned

unpa

id a

t tha

t tim

e:

1) B

osto

n P

izza

- $

2k -

paym

ent w

as re

ceiv

ed o

n Au

gust

2nd

;

2) B

loom

in' O

nion

- $2

k - J

uly

paym

ent w

as h

eld

by th

e te

nant

due

to is

sues

with

his

ope

ning

dat

e, fo

llow

ing

this

com

mun

icat

ion

cam

e fro

mth

e E

DO

that

pay

men

ts c

ould

be

push

ed o

ut a

n ad

ditio

nal m

onth

(i.e

. Col

lect

in S

epte

mbe

r sin

ce th

is p

artic

ular

ope

rato

r was

read

y pr

ior t

o th

e op

enin

g da

te).

Prep

ared

by:

Mon

ica

Qui

nlan

Page

1 o

f 2

App

endi

x "B

" Mai

n S

treet

Mar

ket -

201

6 Fi

nanc

ial S

tate

men

ts a

s at

Jul

y 31

, 201

6

2016

as

at J

uly

31, 2

016

Plea

se n

ote

that

Kio

sk o

pera

tors

wer

e no

tifie

d of

the

proc

edur

e fo

r tho

se re

ques

ting

redu

ctio

ns a

nd/o

r cre

dits

for t

he J

une

2016

rent

,al

l am

ount

s re

ques

ted

will

be p

rovi

ded

in w

ritin

g to

Sta

ff. C

redi

ts w

ill on

ly b

e pr

ovid

ed to

ope

rato

rs th

at w

ere

fully

read

y to

go

prio

r to

the

Wat

er/H

ydro

ser

vici

ng b

eing

pro

vide

d by

the

Tow

n th

is in

clud

es c

olle

ctio

n of

CO

I's a

nd re

nt c

hequ

es.

2.Tr

easu

ry s

taff

have

rece

ived

app

rova

l fro

m th

e E

DO

to is

sue

the

invo

ice

for t

he B

eer G

arde

n in

the

amou

nt o

f $30

k an

d th

is w

ill be

is

sued

in A

ugus

t 201

6.3.

The

Cel

ebra

te O

ntar

io G

rant

was

rece

ived

and

any

fund

s th

at re

mai

n un

used

will

be re

paid

upo

n Fi

nal r

epor

ting

in N

ovem

ber 2

016.

The

gr

ant p

rovi

ded

fund

s as

follo

ws:

1)Ar

tist F

ees

and

Ente

rtain

men

t30

,000

.00

$

2)

15,2

12.0

03)

Porta

ble

Toile

ts4,

788.

0045

,000

.00

$

**

Max

imum

of $

45k

will

be

rece

ived

4)11

,250

.00

$

5)

6,75

0.00

18,0

00.0

0$

4.Th

e N

ew E

mpl

oyee

s in

clud

ed th

e fo

llow

ing:

1)Ev

ents

Per

son

- $65

k - h

ired

in J

uly

2016

bud

gete

d fo

r ful

l yea

r;2)

Life

guar

ds -

$51k

- as

Com

mitt

ee is

aw

are

the

Life

guar

d st

atio

ns w

ill no

t be

goin

g fo

rwar

d fo

r 201

6; a

nd3)

Cha

ir R

enta

l Stu

dent

- $7

k.5.

As

com

mitt

ee is

aw

are

indi

vidu

al m

eter

ing

has

not b

een

com

plet

ed fo

r Hyd

ro a

nd W

ater

Ser

vici

ng to

the

kios

ks

6.Th

e co

nstru

ctio

n of

the

Kio

sks

has

com

plet

ed a

nd fi

nal b

illing

s ar

e ex

pect

ed in

Aug

ust.

7.Th

e Be

er G

arde

n co

nstru

ctio

n w

as s

ubst

antia

lly c

ompl

eted

for J

uly

1st,

plea

se n

ote

that

the

appr

oved

exp

endi

ture

was

in th

e am

ount

of $

40k

how

ever

the

tota

l bud

gete

d am

ount

is $

30k,

add

ition

ally

ele

ctric

al s

ervi

cing

was

not

incl

uded

in th

e co

nstru

ctio

n co

ntra

ct a

ndw

as a

ppro

ved

as a

n em

erge

ncy

purc

hase

in J

une

at $

10k.

It i

s an

ticip

ated

that

the

Beer

Gar

den

will

be o

ver b

udge

t by

$15k

, net

of th

e R

even

ues

expe

cted

to o

ffset

it (i

.e. R

even

ues

incl

ude

- up

to a

max

imum

of $

30k

for c

onst

ruct

ion

from

the

oper

ator

s an

d $1

0kin

rent

al re

venu

e).

8.D

ue to

muc

h of

the

wor

k be

ing

com

plet

ed ju

st p

rior t

o th

e en

d of

Jun

e an

d m

any

invo

ices

bei

ng o

utst

andi

ng a

follo

w-u

p re

port

will

be

pres

ente

d in

Sep

tem

ber 2

016.

Prep

ared

by:

Mon

ica

Qui

nlan

Page

2 o

f 2

Ont

ario

Mar

ketin

g (u

p to

75%

Max

to

audi

ence

s be

yond

100

km)

Out

of O

ntar

io M

arke

ting

Activ

ities

(up

to

50%

Max

)

App

endi

x "B

" Mai

n S

treet

Mar

ket -

201

6 Fi

nanc

ial S

tate

men

ts a

s at

Jul

y 31

, 201

6

Tabl

es, C

hairs

, Um

brel

las,

Lou

nges

, m

isc.

Déc

or

Form: WB-SR2010

STAFF REPORT


FROM: Monica Quinlan, Treasurer

SUBJECT: 2017 Budget Guidelines


RECOMMENDATION:

THAT Committee of the Whole recommend to Council that it approve a guideline for the preparation of the 2017 Operating and Capital Budget using an estimated tax rate increase of 3.50%, with direction to staff to use best efforts to reduce the increase.

BACKGROUND:

The process to prepare the 2017 Operating and Capital Budgets began over the summer with the collection of information from Department Heads and outside sources to assist Treasury in understanding any major variations (from 2016) for the upcoming year. The preparation of this guideline report is based on 2017 forecasted amounts for expenditures in core areas such as utility and energy rates, wages and benefits, along with major items identified by staff, and any relevant market based information (i.e. CPI rate, interest rates, OMPF funding).

This report is presented as a discussion document for consideration by Council. It is a preliminary look at where the 2017 budget stands at the very beginning of the process and is intended to give Council a picture of where the Town is at and the issues affecting the budget.

Once this report is considered by Committee, budget documents will be sent to Department Heads and the process to prepare the 2017 Operating and Capital Budget First Draft will begin. Later in September the CAO, Treasurer and Budget/Financial Analyst will meet with Department Heads individually to review their budgets in detail and then prepare the first roll-up.

At this point the current Consumer Price Index (CPI) for Ontario is 1.5%, at the end of July 2016 and has decreased over June 2016 from 1.7%. Energy prices have fallen by (6.1% over July 2015) due mainly to falling Gas prices year over year. When reviewing CPI excluding energy the value increases to 2.1%. As we move through the budget process a continued review and update to the CPI will be included.

Additionally housing starts for the second quarter of 2016 versus the same time frame in 2015 are up approximately 9% in Ontario, and the Town has also experienced quite a bit of growth during the construction season with 131 new units thus far in comparison to only 86 in 2015. Housing re-sales are still strong which is indicative of the continued falling interest rates.

In 2016, the Four-Year Operating Budget Forecast showed 2017 with a Municipal taxation rate of 0.00510526% an increase of 1.72% over 2016 based on the levied amount of $20,487,935. Today, based on the assumptions outlined herein, it is estimated that the Town would require a municipal tax rate increase of 6.58% over 2016 (notional increase – 9.938%) with a total levied amount of $21,465,930. Each percentage increase in taxation equates to ~$200,000. The table below outlines the information described.

2

Operational Assumptions:

As mentioned previously the forecast presented today is a very preliminary look at where the Town is at this point in time. Once this report is considered and discussed with Committee and a guideline is set, budget documents will be sent to Department Heads and the process to prepare the 2017 Operating and Capital Budget First Draft will begin. Later in September the CAO, Treasurer and Budget/Financial Analyst will meet with Department Heads individually to review their budgets in detail and then prepare the first roll-up.

The major operational assumptions included are:

1) CUPE & Non-Union Staff Wage Rate Increase – 1.5% (based on CPI – CUPE contract completes at the end of 2016);

2) Fire Wage Rate Increase – based on estimated amounts until negotiations are complete;

3) Benefits Increase – 5.0% inclusive of OMERS, Great West Life (in negotiations) and Payroll Deductions (i.e. CPP, EI and WSIB);

4) Debentures – 3.0% for 10 years (Fire Pumper and Main Street Bridge);

5) Beachfront Property Management – continues to be funded through reserves as part of the 5 Year Plan (i.e. in Year 4 it will be 50% funded through reserves);

6) Assessment – set at 2.8% Phase-in increase and 0.7% Growth;

7) Administrative Transfers from Self-Sustaining Departments updated based on the current structure; and

8) $1,859k or 80% of the OMPF fund is being transferred to reserves for 2017.

In addition to the changes that have been included in this updated forecast there are many issues that are still outstanding issues that need to be reviewed with costs to be determined and these include:

1) Results of the Corporate Efficiency Review;

Description 2016

2017

(Today)

2016 vs 2017

(Today)

2017

(Previous

Forecast)

2016 vs 2017

(Previous

Forecast)Operational Levy 17,548,100$ 19,237,830$ 1,689,730$ 18,461,948$ 775,882$

Capital Levy 1,977,380 2,228,100 250,720 2,025,987$ 202,113$

Total Levy 19,525,480$ 21,465,930$ 1,940,450$ 20,487,935$ 977,995$

Municipal Tax Rate 0.50188% 0.53488% 6.58% 0.51053% 1.72%

Notional Tax Rate 0.48653%

Notional Increase 9.94%

Assessment 3,825,090,691 3,947,819,496 122,728,805

3

2) Overall day to day Management of Beach Area 1 & 2 including Main Street Market;

3) Establishment of a Development Corporation to oversee Beach Area 1 & 2;

4) Phase 1 of the Downtown Plan;

5) Level of Service pertaining to municipal grass cutting as requested at PW committee;

6) Self-insurance of Council Benefits; and

7) Student Wages Survey.

Capital Assumptions:

Where Development Charge Reserves are applicable to a project they are based on the 2015 Background study percentages. As in previous year’s equipment replacements are based on a 50% reserve funding formula where reserves are available. Finally, loans are used to fund the Capital program where necessary due to funding constraints and are set at 10 yr. and 3% debentures.

2017 Updated Forecast Significant Changes:

The significant changes that make up the $775,882 increase in the operational levy are:

1) Increased Staffing - $671k:

a. Fire - Four (4) Full-time Firefighters added - $375k; b. Parks & Rec – two (2) 8 month Contracts to cover Special Events & additional Parks -

$65k; c. Parks & Rec – one (1) Student to assist the Gardener - $10k; d. Planning – Urban Designer (July Start) - $47k; e. Planning – Planner II (July Start) - $47k; f. Administration – Communications Specialist – (July Start) - $35k; g. Library – PT staffing - $17k; h. Bylaw & Parking – additional students - $23k; and i. Building – one (1) student - $11k.

2) Increased taxation support for the By-Law Department - $130k – due mainly to capital purchases required for the Parking Department.

3) Community Events – increased by $90k – due mainly to the increase of $45k for Canada Day (150 year Anniversary of Confederation); the Waterfront Fest $21k and an additional $9k for Snowman Mania.

4) Emerald Ash Boer Funding - $75k taxation impact – overall $300k expense that is being funded partially through the tax rate stabilization fund.

As laid out in the report there are many pressures to the 2017 Budget, however a few options are detailed below for members of Council to consider:

4

1) Defer the timing of capital projects by prioritizing critical projects and delaying low level items. Where funding has been constrained, this process has been used in the past however it is important to recognize that the projects are still required to be completed at some point and identifying critical items is key.

2) Increase the borrowing by the Municipality. As discussed previously although there is still room in the municipalities Annual Repayment Limit (ARL) it is still important to recognize that future projects may also require funding through debentures and where emergencies arise it is beneficial to have capacity.

3) Make certain projects and/or programs solely grant dependent. This too has been used as a financing tool in the past for non-critical projects.

4) Increase the amount of funding through reserves. Again this has also been used as a financing tool in the past however it is important to recognize that evaluation will need to be completed as the Beachfront Property Management will require a fair amount of these reserves over the next ten (10) years.

5) Change service levels. i.e. reduce service levels.

Next Steps

The timetable below outlines the details for the budget process:

September 2nd – First draft operating and capital budget prepared by Budget/Financial Analyst and distributed to staff. Operating budget will be based on the proposed Budget Guidelines/4 Year Forecast and comparison to prior year actual results. Capital budget will be based on the 4-year capital forecast prepared in 2014. First draft budget working papers with revisions due by September 16th.

September 21st to September 23rd – CAO, Treasurer and Budget Analyst to review first draft operating and capital budget and 4-year capital forecast with Department Heads.

October 4th - First Draft – Committee of the Whole to review first draft operating and capital budget, with brief (5 – 7 mins) presentations from each department highlighting major changes and/or new initiatives. During this meeting discussion will occur generating a list for top priorities from Council for further discussion at the November 1st meeting.

October 7th – Discussion items due from members of Council to the Treasurer.

October 12th – Reports due from Staff to the CAO to cover the list of discussion items identified by members of Council.

October 18th – Presentation of Reports related to Discussion items

November 1st – Second Draft – Committee of the Whole to review second draft operating and capital budget, and to review the listing of grant requests and request for permission to advertise the public meeting scheduled on December 13th, 2016.

5

November 15th – Third Draft - Special Committee of the Whole to review third draft operating and capital budget including the 4 Year Operating and 10 Year Capital Forecasts.

November 22nd – Possible 4th Draft – Committee of the Whole left open if needed.

December 6th – Possible 5th Draft – Committee of the Whole left open if needed.

December 13th - Public Meeting for consideration of 2017 Operating and Capital Budget and 4 Year Operating and 10 Year Capital Forecasts, Rates and Fees (including Water/Wastewater Update) Recommendation that By-law will proceed to Council once School Board and County rates are received.

December 20th – Council meeting, final approval of 2017 Operating and Capital Budget and 4 Year Operating and 10 Year Capital Forecasts, and Rates and Fees.

Note: Adjustments will be made to the schedule as required.

CONCLUSION:

It is important to note that this preliminary forecast has been prepared with information known at this time and is in the very early stages of the Budget Process. This review is meant as a discussion piece and to provide members of Council with a first look at the challenges the Town faces for the 2017 Budget. As we proceed through the budget process and new information is received staff will advise Council and make adjustments as required.

Staff are committed to prepare a budget that meets Council’s direction and moves it forward in achieving its’ vision for the community. We will endeavour to keep you informed as we go through the process and are prepared to recommend adjustments as circumstances warrant.


Monica Quinlan, Treasurer Enclosure

The Town of Wasaga Beach

2017 Draft Operating Budget Summary REVISED FORECAST

30-Aug-16

Actual Budget Actual Budget Variance

2015 2016 2016 2017 2017 vs 2016

(to Jul 31) Estimate Budget

TAXATION

Taxation General 18,092,586.54 19,062,257.40 19,062,083.22 0.00 (19,062,257.40)

Payments in Lieu 481,967.73 463,222.60 176,620.42 0.00 (463,222.60)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

18,574,554.27 19,525,480.00 19,238,703.64 0.00 (19,525,480.00)

Taxation Supplementaries 262,057.42 125,000.00 225,694.97 150,000.00 25,000.00

Taxation Write-offs (138,363.61) (75,000.00) (52,011.94) (75,000.00) 0.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

$18,698,248.08 $19,575,480.00 $19,412,386.67 $75,000.00 ($19,500,480.00)

============== ============== ============== ============== ==============

GENERAL GOVERNMENT

Members of Council

Revenue 0.00 25,000.00 5,088.00 25,000.00 0.00

Expenditures 244,068.09 733,220.00 266,843.27 397,010.00 (336,210.00)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (244,068.09) (708,220.00) (261,755.27) (372,010.00) 336,210.00

============== ============== ============== ============== ==============

Administration

Unconditional Grants 2,445,027.00 2,581,500.00 1,936,125.00 2,323,350.00 (258,150.00)

Revenue 328,895.29 143,360.00 89,084.56 173,300.00 29,940.00

Expenditures 5,061,595.95 3,788,230.00 1,879,160.06 3,403,330.00 (384,900.00)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (2,287,673.66) (1,063,370.00) 146,049.50 (906,680.00) 156,690.00

============== ============== ============== ============== ==============

Beachfront Property Management

Revenue 825,364.77 741,310.00 379,492.76 741,310.00 0.00

Expenditures 825,364.77 741,310.00 437,822.21 741,310.00 0.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) 0.00 0.00 (58,329.45) 0.00 0.00

============== ============== ============== ============== ==============

Affordable Housing

Revenue 17,495.00 23,400.00 6,995.00 23,400.00 0.00

Expenditures 17,495.00 23,400.00 2,375.62 23,400.00 0.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) 0.00 0.00 4,619.38 0.00 0.00

============== ============== ============== ============== ==============

Elections

Revenue 0.00 0.00 0.00 0.00 0.00

Expenditures 25,000.00 27,230.00 16,114.14 27,230.00 0.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (25,000.00) (27,230.00) (16,114.14) (27,230.00) 0.00

============== ============== ============== ============== ==============

Accessibility Committee

Revenue 0.00 0.00 0.00 0.00 0.00

Expenditures 3,357.32 5,000.00 2,379.71 5,000.00 0.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (3,357.32) (5,000.00) (2,379.71) (5,000.00) 0.00

============== ============== ============== ============== ==============

Town Archives

Revenue 3,461.01 1,000.00 994.30 1,000.00 0.00

Expenditures 3,507.51 3,060.00 923.02 3,080.00 20.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (46.50) (2,060.00) 71.28 (2,080.00) (20.00)

============== ============== ============== ============== ==============

Page 1 of 7



30-Aug-16


2015 2016 2016 2017 2017 vs 2016


Historical Advisory Committee

Revenue (5,000.00) 0.00 0.00 0.00 0.00

Expenditures 112.50 2,000.00 395.37 2,000.00 0.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (5,112.50) (2,000.00) (395.37) (2,000.00) 0.00

============== ============== ============== ============== ==============

High School Task Force

Revenue 0.00 0.00 0.00 0.00 0.00

Expenditures 590.21 3,000.00 1,362.78 3,000.00 0.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (590.21) (3,000.00) (1,362.78) (3,000.00) 0.00

============== ============== ============== ============== ==============

Cemetery

Revenue 46,096.35 74,720.00 38,124.96 60,740.00 (13,980.00)

Expenditures 46,096.35 74,720.00 29,457.80 60,740.00 (13,980.00)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

Treasury

Revenue 1,615,660.22 1,317,350.00 579,718.32 1,364,700.00 47,350.00

Expenditures 1,283,202.67 1,235,030.00 700,341.04 1,241,570.00 6,540.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) 332,457.55 82,320.00 (120,622.72) 123,130.00 40,810.00

============== ============== ============== ============== ==============

Debenture Payments

Revenue 1,269,376.51 1,474,200.00 448,495.75 1,431,670.00 (42,530.00)

Expenditures 349,099.22 1,943,970.00 909,739.99 2,092,220.00 148,250.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) 920,277.29 (469,770.00) (461,244.24) (660,550.00) (190,780.00)

============== ============== ============== ============== ==============

Information Technology

Revenue 97,867.47 113,200.00 75,356.30 84,020.00 (29,180.00)

Expenditures 317,524.55 351,210.00 209,576.58 360,830.00 9,620.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (219,657.08) (238,010.00) (134,220.28) (276,810.00) (38,800.00)

============== ============== ============== ============== ==============

Economic Development

Revenue 113,738.04 342,990.00 225,493.00 0.00 (342,990.00)

Expenditures 426,488.56 943,080.00 282,620.20 374,030.00 (569,050.00)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

Main Street Market

Revenue 0.00 293,730.00 91,966.66 73,000.00 (220,730.00)

Expenditures 0.00 58,850.00 31,933.02 93,230.00 34,380.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) 0.00 234,880.00 60,033.64 (20,230.00) (255,110.00)

============== ============== ============== ============== ==============

Chamber of Commerce

Revenue 4.00 0.00 0.00 0.00 0.00

Expenditures 67,787.72 58,110.00 34,249.90 59,080.00 970.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (67,783.72) (58,110.00) (34,249.90) (59,080.00) (970.00)

============== ============== ============== ============== ==============

Page 2 of 7



30-Aug-16


2015 2016 2016 2017 2017 vs 2016


Special Events

Revenue 500.00 59,400.00 4,748.05 59,400.00 0.00

Expenditures 225,390.69 348,050.00 128,660.47 331,960.00 (16,090.00)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

GENERAL GOVERNMENT TOTAL ($2,138,195.45) ($3,148,310.00) ($1,052,272.52) ($2,858,130.00) $290,180.00

============== ============== ============== ============== ==============

COMMUNITY SERVICES

Provincial Police

Revenue 256,487.10 375,000.00 175,355.51 110,000.00 (265,000.00)

Expenditures 4,444,943.47 4,566,430.00 1,882,434.89 4,657,550.00 91,120.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (4,188,456.37) (4,191,430.00) (1,707,079.38) (4,547,550.00) (356,120.00)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Community Police

Revenue 0.00 0.00 0.00 0.00 0.00

Expenditures 20,983.63 18,920.00 14,647.95 19,300.00 380.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Sub-total Policing (4,209,440.00) (4,210,350.00) (1,721,727.33) (4,566,850.00) (356,500.00)

============== ============== ============== ============== ==============

Parking

Revenue 679,941.13 580,540.00 447,211.77 625,040.00 44,500.00

Expenditures 679,941.13 580,540.00 203,994.90 625,040.00 44,500.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


------------------------ ------------------------ ------------------------ ------------------------ ------------------------

By-Law

Revenue 324,072.47 277,550.00 48,034.39 139,750.00 (137,800.00)

Expenditures 409,604.20 446,180.00 238,036.84 476,940.00 30,760.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Animal Control

Revenue 22,866.90 24,500.00 18,419.50 24,500.00 0.00

Expenditures 36,644.75 48,120.00 25,888.00 48,260.00 140.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Sub-total Municipal Law Enforcement (99,309.58) (192,250.00) 45,745.92 (360,950.00) (168,700.00)

============== ============== ============== ============== ==============

Fire

Revenue 71,432.23 56,580.00 25,883.47 56,580.00 0.00

Expenditures 2,546,875.29 2,699,700.00 1,479,801.86 3,223,700.00 524,000.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (2,475,443.06) (2,643,120.00) (1,453,918.39) (3,167,120.00) (524,000.00)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Emergency Management

Revenue 0.00 0.00 0.00 0.00 0.00

Expenditures 1,779.11 3,250.00 0.00 3,250.00 0.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (1,779.11) (3,250.00) 0.00 (3,250.00) 0.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Page 3 of 7



30-Aug-16


2015 2016 2016 2017 2017 vs 2016


Occupational Health & Safety

Revenue 0.00 0.00 0.00 0.00 0.00

Expenditures 84,844.64 85,960.00 51,940.22 87,100.00 1,140.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Sub-total Fire (2,562,066.81) (2,732,330.00) (1,505,858.61) (3,257,470.00) (525,140.00)

============== ============== ============== ============== ==============

Parks, Fac & Recreation Admin

Revenue 29,724.00 30,000.00 11,155.49 30,000.00 0.00

Expenditures 404,619.96 397,030.00 222,293.40 411,390.00 14,360.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Recreation

Revenue 45,835.29 81,000.00 69,364.47 81,000.00 0.00

Expenditures 70,358.44 116,360.00 64,667.73 120,720.00 4,360.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (24,523.15) (35,360.00) 4,696.74 (39,720.00) (4,360.00)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Parks

Revenue 5,346.62 1,000.00 1,080.00 226,000.00 225,000.00

Expenditures 498,357.78 492,140.00 288,130.11 829,420.00 337,280.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Wasaga Sports Park

Revenue 57,084.69 61,000.00 37,046.54 61,000.00 0.00

Expenditures 107,344.73 111,390.00 66,245.71 112,420.00 1,030.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Oakview Woods Complex

Revenue 8,483.99 4,600.00 2,684.91 4,600.00 0.00

Expenditures 55,916.51 75,690.00 50,539.68 77,020.00 1,330.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Town Beautification

Revenue 4,199.11 0.00 0.00 0.00 0.00

Expenditures 104,128.46 159,510.00 86,961.35 167,110.00 7,600.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Provincial Park - Beach 1 & 2

Revenue 0.00 0.00 0.00 0.00 0.00

Expenditures 0.00 0.00 0.00 51,400.00 51,400.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) 0.00 0.00 0.00 (51,400.00) (51,400.00)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Arena

Revenue 406,460.02 402,350.00 197,091.96 402,350.00 0.00

Expenditures 655,292.12 627,650.00 361,504.43 641,490.00 13,840.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Page 4 of 7



30-Aug-16


2015 2016 2016 2017 2017 vs 2016


Multi Plex Facility

Revenue 0.00 0.00 0.00 0.00 0.00

Expenditures 0.00 0.00 0.00 30,000.00 30,000.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


------------------------ ------------------------ ------------------------ ------------------------ ------------------------

RecPlex

Revenue 120,183.63 108,000.00 63,357.05 108,000.00 0.00

Expenditures 440,475.08 439,140.00 249,939.43 455,960.00 16,820.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Youth Center

Revenue 34,837.31 32,500.00 22,147.90 32,500.00 0.00

Expenditures 219,187.96 241,090.00 139,815.34 271,380.00 30,290.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Community Events

Revenue 24,232.68 26,500.00 18,428.15 53,750.00 27,250.00

Expenditures 122,412.34 144,000.00 115,082.73 261,750.00 117,750.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Medical Facility

Revenue 0.00 0.00 0.00 0.00 0.00

Expenditures 4,225.93 6,100.00 2,416.80 6,280.00 180.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Sub-total Parks, Recreation & Facilities (1,945,931.97) (2,063,150.00) (1,225,240.24) (2,437,140.00) (373,990.00)

============== ============== ============== ============== ==============

Library

Revenue 55,867.49 50,900.00 23,318.58 50,900.00 0.00

Expenditures 528,339.58 541,730.00 316,808.86 561,630.00 19,900.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

COMMUNITY SERVICES TOTAL ($9,289,220.45) ($9,688,910.00) ($4,700,570.54) ($11,133,140.00) ($1,444,230.00)

============== ============== ============== ============== ==============

PUBLIC WORKS

Public Works Administration

Revenue 312,703.07 10,000.00 1,422.08 5,000.00 (5,000.00)

Expenditures 1,550,823.62 1,125,500.00 725,551.33 1,265,420.00 139,920.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (1,238,120.55) (1,115,500.00) (724,129.25) (1,260,420.00) (144,920.00)

============== ============== ============== ============== ==============

Engineering

Revenue 130,608.05 107,830.00 123,031.65 107,830.00 0.00

Expenditures 452,764.06 481,700.00 274,923.87 495,390.00 13,690.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

Page 5 of 7



30-Aug-16


2015 2016 2016 2017 2017 vs 2016


Transit

Revenue 359,259.28 378,230.00 273,107.37 378,230.00 0.00

Expenditures 714,001.75 729,090.00 376,890.60 838,660.00 109,570.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

Winter Control

Revenue 25,653.88 45,000.00 12,447.30 45,000.00 0.00

Expenditures 630,398.88 738,060.00 509,642.31 748,720.00 10,660.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

Maintenance Operations

Revenue 39,566.66 5,500.00 4,495.81 5,500.00 0.00

Expenditures 534,714.12 641,870.00 197,910.75 629,360.00 (12,510.00)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

Street Lighting

Revenue 15,000.00 16,000.00 15,000.00 16,000.00 0.00

Expenditures 375,149.99 256,370.00 142,132.14 267,620.00 11,250.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

Nottawasaga River Improvements

Revenue (5,078.46) 40,000.00 0.00 0.00 (40,000.00)

Expenditures 43,300.00 87,640.00 25,491.94 48,120.00 (39,520.00)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

Vehicle Maintenance

Revenue 67,627.14 74,290.00 33,970.02 74,290.00 0.00

Expenditures 568,913.30 720,700.00 314,056.34 732,520.00 11,820.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

Water System

Revenue 2,584,981.02 2,633,060.00 1,309,171.29 2,658,120.00 25,060.00

Expenditures 2,584,981.02 2,633,060.00 877,038.57 2,658,120.00 25,060.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

Sewer System

Revenue 3,281,914.13 3,137,710.00 1,544,642.22 3,168,200.00 30,490.00

Expenditures 3,281,914.13 3,137,710.00 1,051,788.48 3,168,200.00 30,490.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

Garbage - municipal facilties

Revenue 16,937.53 5,000.00 6,700.00 5,000.00 0.00

Expenditures 174,558.28 163,170.00 83,140.09 166,390.00 3,220.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

Page 6 of 7



30-Aug-16


2015 2016 2016 2017 2017 vs 2016


Recycling - municipal facilties

Revenue 0.00 0.00 0.00 0.00 0.00

Expenditures 17,915.93 26,100.00 9,551.81 26,520.00 420.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

Waste Management

Revenue 900,862.00 80,000.00 48,387.00 60,000.00 (20,000.00)

Expenditures 820,862.00 20,000.00 4,709.91 20,000.00 0.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) 80,000.00 60,000.00 43,677.09 40,000.00 (20,000.00)

============== ============== ============== ============== ==============

Storm Sewer

Revenue 63,539.06 0.00 3,092.76 0.00 0.00

Expenditures 204,482.04 128,770.00 48,486.91 130,310.00 1,540.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

PUBLIC WORKS TOTAL ($4,161,205.76) ($4,357,120.00) ($1,265,847.55) ($4,672,180.00) ($315,060.00)

============== ============== ============== ============== ==============

PLANNING & DEVELOPMENT

Building

Revenue 595,445.50 622,480.00 504,444.78 648,460.00 25,980.00

Expenditures 595,445.50 622,480.00 366,433.12 648,460.00 25,980.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

Planning

Revenue 355,146.27 189,500.00 178,141.08 239,500.00 50,000.00

Expenditures 833,050.52 589,260.00 423,278.92 884,880.00 295,620.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

Healthy Community Network Committee

Revenue 175.03 0.00 0.00 0.00 0.00

Expenditures 3,956.22 4,000.00 570.31 4,000.00 0.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (3,781.19) (4,000.00) (570.31) (4,000.00) 0.00

============== ============== ============== ============== ==============

PLANNING & DEVELOPMENT TOTAL ($481,685.44) ($403,760.00) ($107,696.49) ($649,380.00) ($245,620.00)

============== ============== ============== ============== ==============

TOTAL OPERATING REVENUE $36,486,492.17 $36,298,260.00 $28,564,714.32 $15,927,990.00 ($20,370,270.00)

TOTAL OPERATING EXPENDITURES $33,858,551.19 $34,320,880.00 $16,278,714.75 $35,165,820.00 $844,940.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

NET OPERATING REVENUE (EXPENDITURES) $2,627,940.98 $1,977,380.00 $12,285,999.57 ($19,237,830.00) ($21,215,210.00)

============== ============== ============== ============== ==============

Page 7 of 7


2017 Draft Capital Budget Summary REVISED FORECAST

30-Aug-16


2015 2016 2016 2017 2017 vs 2016


GENERAL GOVERNMENT

Members of Council

Revenue 0.00 0.00 0.00 0.00 0.00

Expenditures 4,239.31 0.00 309.14 6,200.00 6,200.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (4,239.31) 0.00 (309.14) (6,200.00) (6,200.00)

============== ============== ============== ============== ==============

Administration

Revenue 536,920.39 523,690.00 274,996.10 9,500.00 (514,190.00)

Expenditures 623,052.47 610,260.00 33,936.75 21,400.00 (588,860.00)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (86,132.08) (86,570.00) 241,059.35 (11,900.00) 74,670.00

============== ============== ============== ============== ==============

Property Purchase/Sale

Revenue 0.00 200,000.00 0.00 200,000.00 0.00

Expenditures 46,756.37 200,000.00 35,349.25 200,000.00 0.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (46,756.37) 0.00 (35,349.25) 0.00 0.00

============== ============== ============== ============== ==============

Beachfront Property Management

Revenue 143,661.42 131,900.00 425,466.44 296,200.00 164,300.00

Expenditures 13,943,661.42 131,900.00 439,303.07 296,200.00 164,300.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (13,800,000.00) 0.00 (13,836.63) 0.00 0.00

============== ============== ============== ============== ==============

Affordable Housing

Revenue 1,653.60 0.00 0.00 0.00 0.00

Expenditures 1,653.60 0.00 0.00 0.00 0.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) 0.00 0.00 0.00 0.00 0.00

============== ============== ============== ============== ==============

Accessibility Committee

Revenue 0.00 0.00 0.00 0.00 0.00

Expenditures 3,691.30 0.00 0.00 10,000.00 10,000.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (3,691.30) 0.00 0.00 (10,000.00) (10,000.00)

============== ============== ============== ============== ==============

Historical Advisory Committee

Revenue 0.00 0.00 0.00 0.00 0.00

Expenditures 0.00 3,000.00 4,889.34 6,000.00 3,000.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) 0.00 (3,000.00) (4,889.34) (6,000.00) (3,000.00)

============== ============== ============== ============== ==============

Cemetery

Revenue 0.00 0.00 0.00 50,000.00 50,000.00

Expenditures 0.00 0.00 0.00 50,000.00 50,000.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

Page 1 of 6



30-Aug-16


2015 2016 2016 2017 2017 vs 2016


Treasury

Revenue 0.00 0.00 0.00 0.00 0.00

Expenditures 5,529.43 0.00 857.73 13,700.00 13,700.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (5,529.43) 0.00 (857.73) (13,700.00) (13,700.00)

============== ============== ============== ============== ==============

Information Technology

Revenue 800.00 0.00 0.00 0.00 0.00

Expenditures 12,093.75 0.00 1,272.00 12,300.00 12,300.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (11,293.75) 0.00 (1,272.00) (12,300.00) (12,300.00)

============== ============== ============== ============== ==============

Economic Development

Revenue 0.00 0.00 0.00 0.00 0.00

Expenditures 20,639.81 7,000.00 1,860.79 2,000.00 (5,000.00)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

Business Park Development

Revenue 0.00 0.00 0.00 0.00 0.00

Expenditures 0.00 0.00 0.00 0.00 0.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

Main Street Market

Revenue 0.00 0.00 0.00 0.00 0.00

Expenditures 0.00 200,900.00 251,173.40 0.00 (200,900.00)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) 0.00 (200,900.00) (251,173.40) 0.00 200,900.00

============== ============== ============== ============== ==============

Special Events

Revenue 15,044.20 0.00 0.00 0.00 0.00

Expenditures 16,265.32 1,200.00 833.97 0.00 (1,200.00)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (1,221.12) (1,200.00) (833.97) 0.00 1,200.00

============== ============== ============== ============== ==============

GENERAL GOVERNMENT TOTAL ($13,979,503.17) ($298,670.00) ($69,322.90) ($62,100.00) $236,570.00

============== ============== ============== ============== ==============

Page 2 of 6



30-Aug-16


2015 2016 2016 2017 2017 vs 2016


COMMUNITY SERVICES

Parking

Revenue 0.00 6,000.00 1,008.32 80,050.00 74,050.00

Expenditures 0.00 6,000.00 1,008.32 77,100.00 71,100.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) 0.00 0.00 0.00 2,950.00 2,950.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

By-Law

Revenue 0.00 0.00 0.00 0.00 0.00

Expenditures 0.00 2,000.00 2,052.17 4,600.00 2,600.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Sub-total Municipal Law Enforcement 0.00 (2,000.00) (2,052.17) (1,650.00) 350.00

============== ============== ============== ============== ==============

Fire

Revenue 41,890.71 0.00 0.00 630,000.00 630,000.00

Expenditures 56,890.71 42,500.00 5,141.59 781,200.00 738,700.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Emergency Management

Revenue 0.00 0.00 0.00 0.00 0.00

Expenditures 0.00 0.00 0.00 50,000.00 50,000.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Occupational Health & Safety

Revenue 0.00 0.00 0.00 0.00 0.00

Expenditures 0.00 0.00 0.00 0.00 0.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Sub-total Fire (15,000.00) (42,500.00) (5,141.59) (201,200.00) (158,700.00)

============== ============== ============== ============== ==============

Parks, Fac & Recreation Admin

Revenue 0.00 0.00 0.00 0.00 0.00

Expenditures 39,277.73 600.00 518.40 6,200.00 5,600.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (39,277.73) (600.00) (518.40) (6,200.00) (5,600.00)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Parks

Revenue 47,618.37 78,300.00 81,099.77 440,000.00 361,700.00

Expenditures 77,460.48 98,300.00 160,382.93 540,000.00 441,700.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Wasaga Sports Park

Revenue 5,964.00 25,000.00 34,750.00 0.00 (25,000.00)

Expenditures 86,316.91 30,000.00 34,094.70 0.00 (30,000.00)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (80,352.91) (5,000.00) 655.30 0.00 5,000.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Page 3 of 6



30-Aug-16


2015 2016 2016 2017 2017 vs 2016


Oakview Woods Complex

Revenue 0.00 0.00 0.00 50,000.00 50,000.00

Expenditures 0.00 13,000.00 16,926.43 100,000.00 87,000.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Provincial Park - Beach 1 & 2

Revenue 0.00 0.00 0.00 0.00 0.00

Expenditures 0.00 0.00 0.00 35,200.00 35,200.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Arena

Revenue 61,005.64 0.00 0.00 0.00 0.00

Expenditures 61,005.64 250.00 233.41 8,600.00 8,350.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) 0.00 (250.00) (233.41) (8,600.00) (8,350.00)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

RecPlex

Revenue 0.00 91,000.00 420.41 41,000.00 (50,000.00)

Expenditures 20,116.00 106,900.00 96,953.67 93,000.00 (13,900.00)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Youth Center

Revenue 0.00 4,500.00 19,372.72 0.00 (4,500.00)

Expenditures 1,507.46 4,900.00 16,205.63 800.00 (4,100.00)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (1,507.46) (400.00) 3,167.09 (800.00) (400.00)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Community Events

Revenue 0.00 0.00 0.00 0.00 0.00

Expenditures 923.79 41,100.00 9,556.73 60,000.00 18,900.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (923.79) (41,100.00) (9,556.73) (60,000.00) (18,900.00)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Sub-total Parks, Recreation & Facilities (172,020.00) (96,250.00) (199,229.00) (312,800.00) (216,550.00)

============== ============== ============== ============== ==============

Library

Revenue 6,150.00 0.00 0.00 0.00 0.00

Expenditures 58,487.74 55,000.00 20,174.99 60,000.00 5,000.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

COMMUNITY SERVICES TOTAL ($239,357.74) ($195,750.00) ($226,597.75) ($575,650.00) ($379,900.00)

============== ============== ============== ============== ==============

Page 4 of 6



30-Aug-16


2015 2016 2016 2017 2017 vs 2016


PUBLIC WORKS

Public Works Equipment

Revenue 1,634,181.82 392,160.00 4,084,645.36 473,500.00 81,340.00

Expenditures 2,156,751.82 730,500.00 1,606,626.11 1,374,100.00 643,600.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (522,570.00) (338,340.00) 2,478,019.25 (900,600.00) (562,260.00)

============== ============== ============== ============== ==============

Engineering Equipment

Revenue 0.00 0.00 0.00 41,500.00 41,500.00

Expenditures 0.00 0.00 604.45 46,000.00 46,000.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) 0.00 0.00 (604.45) (4,500.00) (4,500.00)

============== ============== ============== ============== ==============

Transit

Revenue 109,844.18 0.00 0.00 110,000.00 110,000.00

Expenditures 109,844.18 0.00 0.00 110,000.00 110,000.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

Day Labour Projects

Revenue 2,811.56 0.00 0.00 0.00 0.00

Expenditures 450,571.56 450,000.00 95,481.07 250,000.00 (200,000.00)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

Road Projects

Revenue 3,390,281.74 4,030,380.00 231,074.27 6,640,260.00 2,609,880.00

Expenditures 3,626,851.74 4,619,000.00 113,051.97 6,893,370.00 2,274,370.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (236,570.00) (588,620.00) 118,022.30 (253,110.00) 335,510.00

============== ============== ============== ============== ==============

Water & Sewer Projects

Revenue 3,760,057.96 7,360,800.00 1,380,405.86 3,233,640.00 (4,127,160.00)

Expenditures 3,760,057.96 7,360,800.00 3,087,402.35 3,236,040.00 (4,124,760.00)

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) 0.00 0.00 (1,706,996.49) (2,400.00) (2,400.00)

============== ============== ============== ============== ==============

Storm Drainage

Revenue 107,059.10 695,000.00 26,728.42 2,827,440.00 2,132,440.00

Expenditures 107,059.10 800,500.00 67,372.12 2,990,980.00 2,190,480.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

PUBLIC WORKS TOTAL ($1,206,900.00) ($1,482,460.00) $752,315.84 ($1,574,150.00) ($91,690.00)

============== ============== ============== ============== ==============

Page 5 of 6



30-Aug-16


2015 2016 2016 2017 2017 vs 2016


PLANNING & DEVELOPMENT

Building

Revenue 1,582.56 100.00 124.95 9,000.00 8,900.00

Expenditures 1,582.56 100.00 124.95 9,000.00 8,900.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------


============== ============== ============== ============== ==============

Planning

Revenue 0.00 0.00 0.00 0.00 0.00

Expenditures 654.32 500.00 0.00 16,200.00 15,700.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

Net Revenue (Expenditures) (654.32) (500.00) 0.00 (16,200.00) (15,700.00)

============== ============== ============== ============== ==============

PLANNING & DEVELOPMENT TOTAL ($654.32) ($500.00) $0.00 ($16,200.00) ($15,700.00)

============== ============== ============== ============== ==============

TOTAL CAPITAL REVENUE $9,866,527.25 $13,538,830.00 $6,560,092.62 $15,132,090.00 $1,593,260.00

TOTAL CAPITAL EXPENDITURES $25,292,942.48 $15,516,210.00 $6,103,697.43 $17,360,190.00 $1,843,980.00

------------------------ ------------------------ ------------------------ ------------------------ ------------------------

NET CAPITAL REVENUE (EXPENDITURES) ($15,426,415.23) ($1,977,380.00) $456,395.19 ($2,228,100.00) ($250,720.00)

============== ============== ============== ============== ==============

Page 6 of 6

Town of Wasaga Beach

2017 Capital Budget Detail

DESCRIPTION DEPARTMENT FROM FROM OTHER FROM

ESTIMATE RESERVES RESERVE TAXATION

FUNDS

GENERAL GOVERNMENT COMMITTEE

COUNCIL

Equipment - Furniture 5,000 (5,000)

Equipment - Computer & Office Equipment 1,200 (1,200) 6,200 - - - (6,200)

ADMINISTRATION

Buildings - Town Hall Renovations (A/C for classroom & HR office,

furnace for Treasury) 19,000 (9,500) (9,500) Equipment - Computer & Office Equipment 2,400 (2,400)

21,400 (9,500) - - (11,900)

PROPERTY PURCHASE/SALE

Property Purchase 200,000 (200,000) -

land sales200,000 - - (200,000) -

BEACHFRONT PROPERTY MANAGEMENT

Buildings - 93 Beach Drive (Splash Pad) 11,000 (11,000) -

Buildings - 14 1st Street (Funnel Tunnel) 6,500 (6,500) -

Buildings - 13 1st Street (Dard) 60,000 (60,000) -

Buildings - 59 Beach Drive (Casa Playa) 500 (500) -

Buildings - 45-53 Beach Drive (Bananas) 14,500 (14,500) -

Buildings - 31 Beach Drive (Copa Cabana) 3,700 (3,700) -

Beachfront Façade Improvements 200,000 (200,000) - 296,200 (296,200) - - -

ACCESSIBILITY COMMITTEE

Equipment - Mobility Mats 10,000 (10,000) 10,000 - - - (10,000)

HISTORICAL ADVISORY COMMITTEE

Equipment - Signs 6,000 (6,000) 6,000 - - - (6,000)

CEMETERY

Land Improvements - internal road drainage 25,000 (25,000) -

Land Improvements - structures - columbarium 25,000 (25,000) - 50,000 (50,000) - - -

TREASURY

Equipment - Furniture 2,500 (2,500) Equipment - Computer & Office Equipment (includes replacement copier) 11,200 (11,200)

13,700 - - - (13,700)

INFORMATION TECHNOLOGY

Equipment - Computer & Office Equipment (includes Beach 1 WIFI) 12,300 (12,300) 12,300 - - - (12,300)

ECONOMIC DEVELOPMENT

Equipment - Signs 2,000 (2,000) 2,000 - - - (2,000)

GENERAL GOVERNMENT COMMITTEE TOTAL 617,800 (355,700) - (200,000) (62,100)

COMMUNITY SERVICES COMMITTEE

PARKING

Vehicles - Light Duty (replacement) 35,000 (35,000) -

Equipment - Computer & Office Equipment 3,850 (6,800) 2,950

Equipment - Radios 750 (750) -

Equipment - Parking Meters 37,500 (37,500) -

77,100 (80,050) - - 2,950

BY-LAW

Equipment - Computer & Office Equipment 3,850 (3,850)

Equipment - Radios 750 (750)

4,600 - - - (4,600) Sub-total Municipal Law Enforcement 81,700 (80,050) - - (1,650)

Page 1 of 4





FUNDS

FIRE

Vehicles - Light Duty (replacement) 60,000 (30,000) (30,000)

Vehicles - Heavy Duty (replace 2002 Pumper) 600,000 (600,000) -

loan proceedsEquipment - Computer & Office Equipment (includes replacement copier) 16,700 (16,700)

Equipment - Radios 2,000 (2,000)

Equipment - Fire - Personal Protective Equipment 2,500 (2,500)

Equipment - Fire - Breathing Apparatus 70,000 (70,000)

Equipment - Fire - Suppression 5,000 (5,000)

Equipment - Fire - Rescue 25,000 (25,000)

781,200 (30,000) - (600,000) (151,200)

EMERGENCY MANAGEMENT

Equipment - Generators (Town Hall) 50,000 (50,000)

50,000 - - - (50,000) Sub-total Fire 831,200 (30,000) - (600,000) (201,200)

PARKS, RECREATION & FACILITIES

ADMINISTRATION -



6,200 - - - (6,200)

PARKS

Land Improvements - Structures 65,000 (58,500) (6,500)

Land Improvements - Tennis Courts 81,000 (58,500) (22,500)

Land Improvements - Trails 175,000 (157,500) (17,500)

Vehicles - Light Duty (replacement) 55,000 (27,500) (27,500)

Vehicles - Trailers & Attachments 24,000 (12,000) (12,000)

Equipment - Playground 140,000 (126,000) (14,000)

540,000 (39,500) (400,500) - (100,000)

OAKVIEW WOODS COMPLEX

Skate Park - ramp enhancements 100,000 (25,000) (25,000) (50,000)

100,000 (25,000) (25,000) - (50,000)

PROVINCIAL PARK - BEACH 1 & 2

Land Improvements - Lifeguard Stations 35,200 (35,200)

35,200 - - - (35,200)

ARENAEquipment - Computer & Office Equipment (includes phone system) 8,600 (8,600)

8,600 - - - (8,600)

RECPLEX

Buildings - RecPlex Renovations (YMCA pool, roof repairs) 82,000 (41,000) (41,000)

Equipment - Computer & Office Equipment (includes phone system) 11,000 (11,000)

93,000 (41,000) - - (52,000)

YOUTH CENTER

Equipment - Computer & Office Equipment 800 (800)

800 - - - (800)

COMMUNITY EVENTS

Land Improvements - Fencing 40,000 (40,000)

Equipment - Tools & Maintenance Equipment (refillable water station) 20,000 (20,000)

60,000 - - - (60,000) Sub-total Parks, Recreation & Facilities 843,800 (105,500) (425,500) - (312,800)

LIBRARY

Digital Books 2,000 (2,000)



Equipment - Library Collection 49,000 (49,000) 60,000 - - - (60,000)

COMMUNITY SERVICES COMMITTEE TOTAL 1,816,700 (215,550) (425,500) (600,000) (575,650)

Page 2 of 4





FUNDS

PUBLIC WORKS COMMITTEE

PUBLIC WORKS EQUIPMENT

Vehicles - Light Duty (replace #52&54 - 2010 Ford F150) 92,000 (46,000) (46,000)

Vehicles - Heavy Duty (replace #77 - 2005 Single Axle Dump/Plow) 308,000 (154,000) (154,000)

Vehicles - Maintenance (replace #66&67 - 2010 Trackless MT6 sidewalk) 430,000 (215,000) (215,000)

Vehicles - Trailers & Attachments (road widening attachment) 50,000 (25,000) (25,000)

Equipment - Furniture 5,000 (2,500) (2,500) Equipment - Computer & Office Equipment (includes replacement copier) 12,100 (12,100)

Equipment - Streetlights & Outdoor Lighting 15,000 (7,500) (7,500) Equipment - Signs 15,000 (7,500) (7,500)

Equipment - Traffic Lights 30,000 (15,000) (15,000)

Equipment - Tools & Maintenance Equipment 2,000 (1,000) (1,000)

Fuel Tank Replacement 350,000 (350,000)

Asphalt Hot Box 30,000 (30,000) Wash Bay System 35,000 (35,000)

1,374,100 (473,500) - - (900,600)

ENGINEERING EQUIPMENT

Vehicles - Light Duty (new addition) 41,500 (41,500) -

Equipment - Computer & Office Equipment 4,500 (4,500) 46,000 - (41,500) - (4,500)

TRANSIT

Vehicles - Heavy Duty (replace #50 - 2010 bus) 110,000 (110,000) - 110,000 - (110,000) - -

DAY LABOUR PROJECTS

Project list to follow 250,000 (250,000) 250,000 - - - (250,000)

ROAD PROJECTS

RRW-Brillinger-Powerline Widening & Urbanization 1,716,970 (910,580) (664,430) (141,960)

grant revenue

Veteran's Way - Geometrics Phase 1 260,000 (260,000) -

RRW-Zoo Park-Bells Park Widening & Urbanization 147,000 (147,000) -

Mosley Street Urbanization (45th Street to 57th Street) 75,000 (63,850) (11,150)

Main Street Bridge Rehabilitation 4,632,500 (750,000) (1,400,000) (100,000)

grant revenue

(2,382,500)

loan proceeds

Freethy Road Extension 61,900 (61,900) - 6,893,370 (750,000) (1,443,330) (4,446,930) (253,110)

WATER & SEWER PROJECTS


West End Water Storage Reservoir 194,800 (194,800) -

River Road West Water Tower Exterior Painting 235,000 (235,000) -

Lyons Court - Trunk Watermain 1,979,690 (1,880,710) (98,980) -

benefitting owners

Beachwood Drive Trunk Watermain (West End) 824,150 (824,150) - 3,236,040 (235,000) (2,899,660) (98,980) (2,400)

STORM DRAINAGE

Zoo Park Road North Storm Sewer 1,425,100 (1,282,590) (142,510)

Trillium Creek Flow Containment Berm 1,355,670 (677,830) (677,830) (10)

grant revenue

Bay Sands North (62nd Street) Storm Sewer System Including Shore

Lane from 61st to 67th St 210,210 (189,190) (21,020) 2,990,980 - (2,149,610) (677,830) (163,540)

PUBLIC WORKS COMMITTEE TOTAL 14,900,490 (1,458,500) (6,644,100) (5,223,740) (1,574,150)

Page 3 of 4





FUNDS

DEVELOPMENT COMMITTEE

BUILDING

Equipment - Computer & Office Equipment (includes replacement copier) 9,000 (9,000) - 9,000 (9,000) - - -

PLANNING

Equipment - Furniture 5,000 (5,000) Equipment - Computer & Office Equipment (includes replacement copier) 11,200 (11,200)

16,200 - - - (16,200)

DEVELOPMENT COMMITTEE TOTAL 25,200 (9,000) - - (16,200)

TOTAL CAPITAL BUDGET 17,360,190 (2,038,750) (7,069,600) (6,023,740) (2,228,100)

SUMMARY OF CAPITAL FUNDING:

TAXATION 2,228,100

RESERVES 2,038,750

RESERVE FUNDS 7,069,600

GRANT FUNDING 2,742,260

BORROWING 2,982,500

LAND SALES 200,000

BENEFITTING OWNERS & USER FEES 98,980

TOTAL CAPITAL BUDGET 17,360,190

Page 4 of 4

Form: WB-SR2010

STAFF REPORT TO: Committee of the Whole FROM: George Vadeboncoeur, CAO SUBJECT: Update on Security Cameras for the Beachfront and Main Street Areas DATE: August 30, 2016 RECOMMENDATION That Committee of the Whole recommend to Council that it receive this update report on the installation of security cameras for the Beachfront and Main Street Areas. DISCUSSION At the July 26th Committee of the Whole meeting there was a discussion about the installation of security cameras in public areas along Beach Drive and Main Street. The writer had met with the Town’s Property Manager to discuss the installation of security cameras for the Food Court at Beach Area and just expanded the discussion to include the public areas along Beach Drive and along Main Street. Due to the variety of technologies that are available to provide this service, the Property Manager has reached out to four service providers and asked them to outline how they would go about addressing the Town’s needs. Once this information is received a meeting will be held with the Town’s IT Coordinator to select one or two technologies that have the best functionality at a reasonable price to be included in the scope of work for the Request for Proposals (RFP). One submission has been made already and it is anticipated that the other three will be received in the next week It is anticipated that the RFP will be issued in early September. It will contain two components. Part one will focus on Beach Drive from 31 Beach Drive to 3rd Street. Part 2 will focus on the intersections of: 1st Street and Mosley, Spruce Street and Mosley, River Road East and Main Street and Beck St. and Main Street. At the intersections cameras will be aimed in multiple directions to obtain maximum coverage. Once the proposals are submitted they will be evaluated and report will come forward to Committee for consideration. This is not a budgeted expense for 2016 so a determination will have to be made if Council is prepared to make a budget adjustment and have the work completed in 2016 or defer the work until 2017 and consider the expenditure as part of the 2017 budget. It is anticipated the report will come forward in early October. Respectively Submitted, George Vadeboncoeur Chief Administrative Officer

STAFF REPORT TO: Committee of the Whole FROM: George Vadeboncoeur, Chief Administrative Officer SUBJECT: Beachfront Lease – 115 Beach Drive, Unit 7 DATE: August 30, 2016

RECOMMENDATION THAT the Committee of the Whole provide direction to staff on the proposed new Offer to Lease submitted by Greg Buchanan in trust for a company to be incorporated and o/a Juniors Pizza for 115 Beach Drive, Unit 7.

BACKGROUND On May 1, 2014, 1847689 Ontario Inc., operating as “Bubble Tea” signed a five (5) year lease with Wasaga Waterfront Developments Inc., for 115 Beach Drive, Unit 7. This lease was assumed by the Town when the purchase of this unit occurred in 2015. The lease rate for 2015 was $16,500, inclusive of taxes and hydro. 1847689 Ontario Inc. vacated the premises in the spring of 2016 for undisclosed reasons. At the beginning of the summer Mr. Greg Buchanan, the tenant of Units 1 to 6, 115 Beach Drive, approached the Town to lease Unit 7. He proposed $2,000 per year for the first year with escalation over the balance of the lease. This proposal went to General Government Committee on August 11th and was not supported by Committee. After considering Committee decision Mr. Buchanan has now come back with a revised offer for consideration DISCUSSION Mr. Buchanan has advised that he intends to operate an additional food-related business in Unit 7; however, he is prepared to terminate his lease in the future if the Town were to decide by January 30, 2017 to locate visitor information services or other public use in the unit. Key lease terms are as follows:

Four (4) year term commencing May 1, 2017.(To coincide with existing lease) An option to renew for an additional five (5) year term; Possession commencing September 2016 in order to undertake leasehold improvements

- 2 -

5% percent annual increase in rental rate Base rent exclusive of taxes, utilities, operating costs and insurance as follows:

o Year one - $6,000; o Year two - $6,300; o Year three - $6,615 o Year four - $6,945.75; and

At renewal, a rate of $7,500 would apply and then escalate by 5% per year; Additional rent for marketing and events as follows:

o Year one - $20; o Year two - $35; o Year three - $50; o Year four - $55; and o Year five - $60;

At renewal, a $70 fee for marketing and events would apply. To provide some context with the rent paid by the previous tenant of $16,500, which included taxes and hydro, the following is provided. Although the total amount is less than what the previous tenant paid, it is closer to what was paid.

Rent $6,000, property taxes $3,708.29 hydro $2,500

Total $12,209.29

CONCLUSION Mr. Buchanan renovated and is currently operating a food court at 115 Beach Drive, Units 1-6 after many years of these units remaining vacant. He is interested in expanding into Unit 7, which is a natural extension of his current lease as the unit has the potential to share a common patio with Units 1-6. He has improved the Offer to Lease for Unit 7 from his previous offer, but it is lower than the previous lease. Staff would appreciate direction on how Committee would like to proceed with respect on this request. Respectfully submitted, George Vadeboncoeur Chief Administrative Officer Enclosure

1

OFFER TO LEASE BETWEEN:

THE CORPORATION OF THE TOWN OF WASAGA BEACH ("Landlord") and

GREG BUCHANAN IN TRUST FOR A COMPANY TO BE INCORPORATED AND O/A JUNIORS PIZZA

("Tenant") and GREG BUCHANAN ("Covenantor") 1. Premises The Tenant hereby offers to lease from the Landlord certain space (the "Leased Premises") described as follows: 115 Beach Drive, Unit 7 and which is located on the ground floor and as outlined in red on the floor plan of the Building annexed hereto as Schedule “A” 2. Basic Terms of Lease The Tenant hereby offers to lease the Leased Premises on the following terms and conditions: (a) Term: 4 Years (b) Possession Date: September 6, 2016

(c) Commencement Date: May 1, 2017 (d) Gross Area of the Premises: 631 SQ. FT. The gross area is the Landlord‟s own estimate, and no representation or warranty is given with

respect to such measurement. In no event shall either the Landlord or the Tenant be entitled to any adjustment with respect to base rent or additional rent if the true measurement differs from the said estimate.

(e) Base Rent (these amounts do not include taxes, utilities, operating costs and insurance):

2

The Tenant covenants to pay to the Landlord, during the term, base rent as follows:

(i) during the 1st year (s) of the term, the sum of $6,000 per annum, payable monthly in advance in equal installments of $500.00 on the 1st day of each and every month, commencing on May 1, 2017; and

(ii) during the 2nd year(s) of the term, the sum of $6,300 per annum, payable monthly in

advance in equal installments of $525.00 on the 1st day of each and every month, commencing on June 1, 2018.

(iii) during the 3rd year(s) of the term the sum of $6,615 per annum payable monthly in


(iv) during the 4th year(s) of the term, the sum of $6,945.75 per annum, payable monthly in


(f) Manner of Payment of Rent: All base rent, additional rent and other payments payable to the Landlord by the Tenant hereunder either in addition to or in replacement of such H.S.T. Rent will be paid in advance in equal monthly installments on the first day of each and every month of the Term, together with all taxes (including, without limitation, harmonized sales tax). At the commencement of the lease, the Tenant will provide the Landlord with post-dated cheques for the rent due during the term. All Rent in arrears and all sums paid by the Landlord for expenses incurred which should have been paid by the Tenant shall bear interest from the date payment was due, or made, or expense incurred at a rate per annum equal to the prime commercial lending rate of the Landlord's bank plus ten (10) per cent. The Tenant acknowledges and agrees that, in the event that Rent fails to be deposited into the Landlord‟s bank account due to insufficient funds in the Tenant‟s bank account or for any other reason (the “Rent Failure”), the Tenant will pay the Landlord in each and every month in which a Rent Failure occurs: (i) an administration fee of Two Hundred Dollars ($200.00) for the first occurrence of a Rent Failure; and (ii) an additional fee of One Hundred Dollars ($100.00) for each additional Rent Failure in the same month.

(g) No Deductions: All Rent shall be paid without any set-off, abatement or deduction whatsoever.

3

3. Option to Renew Provided that: (i) the Tenant is not at any time in default of any covenants within the lease; and (ii) the Landlord has not previously given Re-Development Notice as permitted herein, the Tenant shall be entitled to renew this lease for up to 5 (five) year(s) (each) on written notice to the Landlord given not more than 12 months and not less than 3 months prior to the expiry of the current term at a rental rate of $7,500. In the event the Landlord and Tenant cannot agree on the fixed minimum rent at least two months prior to expiry of the current lease, the fixed minimum rent for the renewal period shall be determined by arbitration in accordance with the Arbitration Act or any successor or replacement act. 4. Repairs The Tenant shall, at its sole cost and expense, at all times during the term of the Offer or any Lease and any renewal(s) thereof, perform or cause to be performed all maintenance, repairs and replacements required to keep the Premises and all contents thereof and all services, equipment and systems located in or primarily serving the Leased Premises at all times in first class appearance and condition and in accordance with all laws and regulations applicable to the Leased Premises and the Landlord‟s reasonable requirements. The Tenant shall, at its own expense, maintain and keep the Leased Premises and every part thereof in good order and condition and the Tenant shall promptly make all needed repairs and replacements to the Leased Premises, including without limitation, repairs to the interior and exterior of the Leased Premises as well as the electrical and plumbing systems which are part of the Leased Premises. 5. Realty Taxes and Operating Costs The Tenant shall be solely responsible for and shall promptly pay all realty taxes, local improvements and business taxes with respect to the Leased Premises and the Tenant‟s use and operation thereof, which are due and payable during the Term, as well as all other costs, charges and expenses in connection with occupancy of the Leased Premises and the operation of Tenant‟s business in the Leased Premises. Such taxes and costs shall be paid by the Tenant within 10 days of receipt by the Tenant of the Landlord‟s statement of amounts due. Failure to pay the said amounts due by the Tenant shall constitute a default under this Offer or any Lease. 6. Utilities The Tenant shall be solely responsible for and shall promptly pay all charges for water, gas, electricity, telephone and other public and private utilities and services used or consumed in respect of the Leased Premises and shall be responsible for setting up accounts with the local utility companies to ensure that the Tenant is directly billed for such utilities. Failure to pay the said amounts due by the Tenant shall constitute a default under this Offer or any Lease.

4

7. Insurance The Tenant shall take out and keep in force during the entire term of this agreement coverage that may be reasonable required by Landlord from to time including but not limited to 'all risks' property coverage, boiler & machinery coverage, business interruption and commercial general liability with minimum limits of $5,000,000. Liability to include Landlord as an 'additional insured' with respect to liability arising out of the use, occupancy or operations of the tenant and such coverage shall include blanket contractual liability, property damage and bodily injury, products and completed operations, cross liability and severability of interest clause and owners contractors protective liability. Evidence shall be provided on a certificate format acceptable to the Landlord and/or certified copies of policies should certificate not be on a format acceptable to Landlord. Policies shall be endorsed to provide the landlord with 30 days minimum written notice except where statutory conditions apply. Coverage must be in effect prior to possession of unit. Coverages shall be written with insurers licensed to do business in the province of Ontario and of an acceptable industry and financial rating. 8. Permitted Use The Premises shall be used for the purposes of creating a „‟Juniors West Side Food Court‟‟ involving theme and culture and for no other purpose provided that the Premises shall at all times be used and maintained by the Tenant in compliance with all applicable laws. The Tenant shall be responsible at its sole cost and expense for obtaining any permits and/or licenses required or associated with its use and occupancy of the Premises. The Tenant shall operate its business as aforesaid in the Premises in an active, continuous and diligent manner, subject to compliance with all applicable laws. For greater certainty and the avoidance of any doubt, the Tenant shall not have any exclusivity for any product that it is selling or any service that it is providing. In the conduct of the Tenant's business, the Tenant shall conduct its business in the Demised Premises during the minimum hours and on the days that the Landlord requires or permits from time to time but the Tenant is not required to carry on business when prohibited by a governmental law or by law regulating the hours of business. In the event the Tenant fails to open or re-open the Demised Premises for business for a period exceeding ten (10) consecutive days, or to carry on business at all times in accordance with this Lease, the Tenant agrees that the Landlord may in addition to other rights or remedies available to the Landlord, terminate this Lease. 9. Assignment and Subletting The Landlord may assign this Offer or the Lease to any transferee of the Leased Premises at any time on seven (7) days‟ notice to the Tenant. The Tenant shall not assign this Offer or the Lease or sublet all or part of the Leased Premises without having first obtained the prior written consent of the Landlord, which consent may not be unreasonably withheld. Notwithstanding the foregoing, the Landlord may, at its sole option, elect to terminate the Lease in preference to giving consent. If the Landlord shall consent to an assignment or subletting or license by the Tenant, then the Landlord, or its solicitors, may at its option prepare the required documentation, the Tenant to bear all costs of the preparation of such documentation (including the Landlord‟s legal fees with respect thereto, which as at the date hereof are Seven Hundred Fifty Dollars ($750.00) plus H.S.T.) and the Tenant shall pay the Landlord an administrative fee of Seven Hundred Fifty Dollars ($750.00) plus H.S.T. for processing the Tenant‟s Application for Consent. Notwithstanding any such assignment, the Tenant shall not be released from and shall continue to be responsible for all of its obligations under the Lease.

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10. Alterations/Improvements by Tenant The Tenant shall not make any repairs, alterations, replacements or improvements to any part of the Leased Premises without first obtaining the Landlord's written approval, which approval shall not be unreasonably withheld, provided that the Landlord is satisfied that the Tenant is using reputable contractors to perform the foregoing. The Tenant shall be obliged to deliver to the Landlord, within 30 days of the completion of such work, a comprehensive summary of the work performed and the costs incurred by the Tenant in connection with such work. It is agreed and understood that no openings may be made in the floors, walls and roof of the Leased Premises without the prior written consent of the landlord. Should the Landlord consent to such work, it shall be done and maintained in a professional manner, at the sole cost of the Tenant. 11. Environmental The Tenant‟s use of the premises is to comply with all requirements of the municipal zoning bylaws, the requirements of the Ministry of the Environment and the rules and regulations of the Environmental

Protection Act and any amendments thereto. The Tenant agrees to indemnify and hold harmless the Landlord from and against any claims, demands, losses, costs, damages, actions, suits or proceedings which may be brought or commenced by anyone or any group including any environmental agency or group as a result of the Tenant‟s use of the premises or any breach by the Tenant of any rules, bylaws, and regulations. The Tenant warrants that no noxious or environmentally unfriendly chemicals or products shall be allowed to enter the drains throughout the lease term, and upon vacating the premises, no such chemicals or products shall be left on the premises. LEASE/COMM-17 Compliance with Bylaws and Codes 12. Fixtures and Improvements at End of Term Except as otherwise provided for in this Offer or any Lease, all alterations, additions and improvements made by the Tenant or made by the Landlord on the Tenant's behalf (other than the Tenant's trade fixtures) shall immediately become the property of the Landlord without compensation therefor to the Tenant. Such alterations, decorations, additions or improvements shall not be removed from the Leased Premises either during or at the expiration of the Term or sooner determination of the Lease except that: (a) the Tenant may at the end of the Term, if not in default, remove its trade fixtures provided that the Tenant shall, in the case of every such removal either during or at the end of the Term, make good any damage caused to the Leased Premises by the installation and removal of any such alteration, addition, removal, or improvement, such that the leased premises are left in approximately the same condition as when received, subject to standard wear and tear and, in particular, paragraph 25 herein.

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13. Subordination This Offer and the Lease shall be deemed to be subordinate to any charge or charges from time to time created or granted by the Landlord with respect to the Leased Premises and the Tenant agrees to execute whatever documentation is reasonably required by a lender in connection therewith. 14. Signage The Tenant shall be permitted, at its sole cost and expense, to erect its signage on the Leased Premises, such sign(s) to be of such size and type and in such location as shall conform with all municipal by-laws and as shall be reasonably approved by the Landlord. 15. Parking During the term the Tenant shall have the exclusive use of 2 standard parking spaces as outlined in a diagram attached hereto as Schedule “B”. 16. Garbage Collection The Tenant shall be responsible for all costs associated with the Landlord‟s collection of garbage and recycling from the Leased Premises, all of which shall be stored in bins to be provided by the Landlord or its agent and in accordance with the Landlord‟s standard rules and regulations. 17. Inspection It shall be lawful for the Landlord and its agents at all reasonable times during the term, to enter the demised premises to inspect the condition thereof; where an inspection reveals repairs are necessary and required by the lease to be done by the Tenant, Landlord shall give Tenant notice in writing, and thereupon Tenant will, within fifteen days from delivery of the notice, make, or commence making and diligently proceed to complete, the necessary repairs in a good and workmanlike manner. The Landlord shall provide the Tenant with 24 hours prior written notice of inspection except in the case of an emergency when no notice shall be required. 18. Right to Show Premises During the last six months of the term of this lease and any extension thereof, as the case may be, the Landlord or its agents and employees shall have the right at any time during business hours of the Tenant to enter upon the demised premises for the purpose of exhibiting same provided that the exercise of such rights shall not unreasonably interfere with the Tenant‟s business. 19. Liens The Tenant shall indemnify and hold the Landlord harmless from and against the liability, claim, damages or expense (including legal expenses) due to or arising from any claim made against the demised premises or the building for all liens related to work done by or on behalf of the Tenant and all work which the Tenant is obliged to do and any such liability, claims, damages or expenses incurred by the Landlord shall be paid by the Tenant to the Landlord forthwith upon demand; and the Tenant shall cause

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all registration of claims for mechanics‟ liens and/or certificates of action under the Construction Lien Act and relating to any such work done by or on behalf of the Tenant, and all work which the Tenant is obliged to do, to be discharged or vacated as the case may be within fifteen (15) days of such registration or within five (5) days after notice from the Landlord. 20. Net-Net Lease Save as otherwise provided in this lease, this is a “care free” lease and it is the mutual intention of the parties hereto that rentals herein provided to be paid shall be net to Landlord and clear of all taxes (except Landlord‟s income taxes, including capital tax), costs and charges arising from or relating to the demised premises and that Tenant shall bear all costs of and be responsible for all matters in relation to the operation, maintenance and repair of the demised premises and shall pay all charges, impositions and expenses of every nature and kind relating to the demised premises and Tenant covenants with Landlord accordingly. 21. Demolition/Re-Development At any time after the first anniversary of the current date, should the Landlord require the Leased Premises or any part thereof for purposes of full or partial demolition or other re-development or re-sale, then upon 12 full calendar months written notice from the Landlord to the Tenant (the “Re-Development Notice”), the Tenant agrees to vacate the premises, and surrender the unexpired portion of the term, at the expiry of the above notice period. Upon surrender of the premises, the Landlord shall pay to the Tenant by way of compensation for previously agreed upon leasehold improvements an amount standing in the same proportion to the cost to the Tenant of said leasehold improvements made by the Tenant pursuant to the provisions of the Lease or with the consent of the Landlord as the unexpired portion of the term stands to the period of time from the Tenant‟s payment of such cost to the end of the unexpired portion of the term. The obligation of the Landlord to pay such compensation shall only apply to those leasehold improvements: a) to which the Landlord consented, in writing; and b) for which the Tenant provided a comprehensive summary and cost incurred within 30 days of the

substantial completion of same. Furthermore the obligation of the Landlord to pay such compensation still applies only if the Re-development Notice is given during the initial term, and not any extension or renewals thereof. MM- 22. Rules and Regulations The Tenant and its officers, directors, servants, agents, and all persons visiting or doing business with it shall be bound by and shall observe the rules and regulations attached to this lease as Schedule C and any further and other reasonable rules and regulations hereafter made by the Landlord of which notice shall be given to the Tenant, and all such rules and regulations shall be deemed to be incorporated into and form part of this lease.

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23. Lease Form If requested by the Landlord, no later than September 30, 2016, the Tenant agrees to execute a lease in the Landlord‟s standard form, incorporating the terms of this Offer and containing such other non-monetary amendments as the Landlord and Tenant mutually agree upon (the “Lease”), within fifteen (15) business days of receiving same. If the parties fail to agree to the form of Lease within the fifteen (15) business day period aforesaid, then the Landlord may, at its sole option, exercised by five (5) days written notice to the Tenant, terminate this Offer without prejudice to any other rights of the Landlord. The Tenant shall not have possession of the Leased Premises for any purpose prior to the execution of the Lease by the Landlord and Tenant, if requested by the Landlord. The parties acknowledge and agree that the Lease may deal in greater detail than this Offer in that certain clauses in the Offer may be expanded upon in the Lease and contains clauses in addition to those in this Offer. Terms not otherwise defined in this Offer are used with the same meanings as set out in the Lease. If there is any conflict between this Offer and the Lease, the latter shall govern. Until and unless a further Lease is executed in accordance with the foregoing, this Offer shall constitute the entire lease agreement between the parties. 24. Entire Agreement The parties acknowledge and agree that this Offer contains all the covenants, promises, agreements, conditions, understandings and arrangements between the Landlord and the Tenant concerning the Leased Premises and supercedes and replaces any and all previous covenants, promises, agreements, conditions, understandings and arrangements between the parties (save and except with respect to any unpaid previous arrears which may be owing by the Tenant to the Landlord as set out herein), and there are no covenants, promises, agreements, conditions, understandings, warranties or representations, either oral or written, between them or relied upon by the Tenant to induce it to enter into this Offer, other than are herein set forth. 25. Condition of Premises The Tenant acknowledges and agrees that the Tenant is accepting the Leased Premises in "as is, where is" condition and in such condition as the Leased Premises may be left by the previous tenant, and that the Landlord has made no representation or warranty whatsoever as to, and has no obligation or responsibility in respect of, the condition of the Leased Premises and/or the suitability thereof for the Tenant‟s intended use. The Tenant shall complete, at its sole expense, in compliance with all applicable laws, and in accordance with plans and specifications to be provided to the Landlord and approved by the Landlord in writing, all work, fixtures, improvements, and equipment which may be required to be completed in, on or to the Leased Premises (subject to the provisions of this Offer or any Lease) in order for the Tenant to occupy, use and enjoy the Leased Premises and conduct its business therefrom. For greater certainty, the Landlord shall not be responsible for any repairs required to the Leased Premises whatsoever, and the Tenant agrees that it shall have no claim or recourse whatsoever against the Landlord for any damage caused to the Leased Premises. The Tenant further acknowledges that in the event that damage occurs to the Leased Premises it will look to its own insurance and/or resources to undertake the required repairs.

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26. Force Majeure In the event that the Landlord shall be delayed or hindered or prevented from performing any of its obligations hereunder by reason of any strike, lock-out, labour trouble, shortage of materials, failure of power, riots, insurrection, war, act of God, or for any other reason beyond its reasonable control, then performance of such obligations shall be excused for the period of all such delays and the period for the performance of any such obligations shall be extended for a period equivalent to the period of all such delays. 27. Default and Termination Despite anything contained in any present or future laws, statutory or otherwise, to the contrary, if and whenever during the Term hereof:

(a) the Tenant fails to pay any rent, taxes, utilities and/or costs incurred/paid for by the Landlord (on the Tenant‟s behalf) or any other amounts due to the Landlord by the Tenant, on the date or dates appointed for the payment thereof and such failure continues for a period of seven (7) days following notice by the Landlord (and the Tenant hereby waives the benefit of s. 19 (2) of the Commercial Tenancies Act, as may be amended (the "Act")); or

(b) the Tenant fails to observe or perform any other of the terms, covenants or conditions of this Offer or any Lease Agreement to be observed or performed by the Tenant and such failure continues for a period of seven (7) days following notice by the Landlord (and the Tenant hereby waives the benefit of s. 19 (2) of the Commercial Tenancies Act, as may be amended (the "Act")); or

(c) the Tenant or any covenantor of this Offer or any Lease or any other person occupying the Leased Premises or any part thereof or any franchisee carrying on business in the Leased Premises becomes bankrupt or insolvent or takes the benefit of any statute now or hereafter in force for bankrupt or insolvent debtors or files any proposal or makes any assignment for the benefit of creditors or any arrangement or compromise; or

(d) a receiver, interim receiver, receiver and manager, custodian or liquidator is appointed for the business, property, affairs or revenues of the Tenant or of any covenantor of this Offer or any ease, or of any transferee, occupant or franchisee of the Leased Premises; or

(e) any steps are taken or any action or proceedings are instituted by the Tenant or by any other person, including, without limitation, any court or governmental body of competent jurisdiction or the dissolution, winding up or liquidation of the Tenant or its assets; or

(f) the Tenant makes or attempts to make a sale in bulk of any of its assets, wherever situated (other

than a bulk sale made to a transferee permitted under this Offer or any lease); or the Tenant sells or disposes of the goods, trade fixtures, equipment or chattels of the Lease Premises or removes or commences, attempts or threatens to remove them from the Leased Premises so that in the Landlord‟s opinion there would not in the event of a sale, of such disposal or removal, be sufficient goods of the Tenant on the Leased Premises subject to distress to satisfy all rent due or accruing hereunder for a period of at least twelve (12) months; or

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(g) the Tenant vacates or abandons or attempts to vacate or abandon the Leased Premises or any part thereof, or the Landlord has reasonable cause to believe that the Tenant intends to vacate or abandon or attempts to vacate or abandon the Leased Premises or any part thereof, and without restricting the generalist of the foregoing, the Tenant‟s absence from the Lease Premises for any period of ten (10) consecutive days shall be deemed abandonment of the same; or

(h) the Leased Premises or any part thereof are used by any persons other than those as are entitled to

use them under the terms of this Offer or any Lease; or

(i) the Tenant effects or attempts to effect a transfer or a change in the effective voting control of the Tenant that is not permitted by this Offer or the Lease; or

(j) this Offer or any Lease or any of the Tenant's assets on the Leased Premises are taken under any

writ of execution, chattel mortgage, charge, debenture or other security instrument; or

(k) the Landlord determines by January 30, 2017 that it wishes to use the building for some public purpose; or

(l) re-entry is permitted under any other terms of this Offer or the Lease or otherwise at law, then and

in every such case at the option of the Landlord, the Tenant shall be in default and, in addition to any other rights or remedies it has pursuant to this Offer or any Lease or at law, the Landlord shall have the following rights and remedies, which are cumulative and not alternative:

(1) to terminate this Offer or any Lease by notice to the Tenant;

(2) to enter the Leased Premises as agent of the Tenant and to relet the Leased Premises for

whatever term, and on such terms as the Landlord in its discretion may determine and to receive the rent therefor and as agent of the Tenant to take possession of any property of the Tenant on the Leased Premises, to store such property at the expense and risk of the Tenant or to sell or otherwise dispose of such property in such manner as the Landlord may see fit without notice to the Tenant;

(3) to remedy or attempt to remedy any default of the Tenant under this Lease for the account of

the Tenant and to enter upon the Leased Premises for such purposes. No notice of the Landlord's intention to perform such covenants need be given the Tenant unless expressly required by this Offer or any Lease. The Landlord shall not be liable to the Tenant for any loss or damage caused by acts of the Landlord in remedying or attempting to remedy such default and the Tenant shall pay to the Landlord all expenses incurred by the Landlord in connection with remedying or attempting to remedy such default;

(4) to recover from the Tenant all damages and expenses incurred by the Landlord as a result of

any breach by the Tenant including, if the Landlord terminates this Offer or any Lease, any deficiency between those amounts which would have been payable by the Tenant for the portion of the Term following such termination and the net amounts actually received by the Landlord during such period of time with respect to the Leased Premises;

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(5) to recover from the Tenant the full amount of the current month's rent together with the next three (3) months' instalments of rent, all of which shall immediately become due and payable as accelerated rent; and

(6) to enter the demised premises and to take possession of any goods or chattels whatsoever in the

demised premises, and to sell the same at public or private sale without notice and apply the proceeds of such sale on account of Rent or in satisfaction of the breach of any covenant, obligation or agreement herein contained and the Tenant shall remain liable for the deficiency, if any. The Landlord may use any keys in his possession or may enter the demised premises by breaking the locks or otherwise forcing the doors or windows of the demised premises and this shall constitute the Landlord's irrevocable licence for so doing and that Landlord shall not by liable for any prosecution therefor. Notwithstanding anything contained in the Commercial Tenancies Act (Ontario) or any successor legislation or other statute which may hereafter be passed or take the place of the said act or to amend the same, none of the goods and chattels of the Tenant at any time during the continuance of the Term shall be exempt from levy by distress for rent; and that upon any claim being made for such exemption by the Tenant, or on distress being made by the Landlord, this provisions may be pleaded as an estoppel against the Tenant in any action brought to test the right of the levying upon any such goods as are names as exempted in the said Act, the Tenant waiving as it hereby does all and every benefit that it would or might have with regard thereto.

28. Landlord’s Conditions This Offer to Lease and any Lease arising herefrom shall be conditional upon the completion of the following, on or before the Lease Commencement Date:

(i) delivery of satisfactory evidence of insurance as provided for herein;

(ii) delivery of satisfactory evidence that the Tenant has set up accounts with the local utility companies in its name; and

(iii) delivery of security deposit and post-dated rent cheques;

failing which the Landlord may terminate this Offer or any Lease arising herefrom by notice in writing delivered to the Tenant. The above conditions have been inserted for the sole benefit of the Landlord and may be waived in whole or in part by it at any time on or before the Commencement Date.

The Tenant shall deliver such financial and other information as the Landlord may reasonably require (the "Tenant‟s Information"), within three (3) business days of request therefor. This Offer to Lease and the Lease arising herefrom shall be further conditional for a period of five (5) business days following the date of receipt of the Tenant‟s Information (the "Financial Conditional Date"), upon approval of the financial strength of the Tenant by the Landlord, in its sole and absolute discretion, failing which the Landlord may terminate this Offer or any Lease arising herefrom by notice in writing delivered to the Tenant. This condition has been inserted for the sole benefit of the Landlord and may be waived in whole or in part by it at any time on or before the Financial Conditional Date.

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29. Covenantor

Notwithstanding anything herein to the contrary, and in consideration of the Landlord agreeing to enter into this Offer with the Tenant, the Covenantor hereby covenants with the Landlord that the Covenantor shall be jointly and severally liable as principal covenantor and not as surety or guarantor, along with the Tenant and any subsequent assignees or Covenantors for all and several the covenants, obligations, agreements and liabilities of the Tenant contained in this Offer or any Lease during the Term and any renewal thereof, and the Covenantor, on his own behalf and on behalf of his heirs, executors, administrators, successors and assigns in consideration of the granting of this Offer by the Landlord, does hereby covenant, promise and agree as principal debtor and not as surety, to well and truly pay or cause to be paid to the Landlord the rents and additional rents and other amounts due from time to time under this Offer or any Lease, and will in all matters pertaining to the Offer or any Lease well and truly do, observe, fulfill and keep all and singular the covenants, provisos, conditions, agreements and stipulations contained in this Offer or any Lease, and the Covenantor does further agree that this covenant shall bind him during the term of this Offer or any Lease and every renewal thereof as though the Covenantor was made as a Tenant hereunder, notwithstanding the giving of time for payment thereof or the terms and conditions of this Offer or any Lease; and the Covenantor agrees that the Landlord may accept payments of any kind direct from the Tenant, and may waive breaches and accept other covenants, sureties or securities without notice to the Covenantor and without relieving the Covenantor from his liability hereunder, which shall be a continuous liability and shall subsist until expiry of this Offer or any Lease and all renewals hereof.

30. Successors and Assigns

This Agreement resulting from the acceptance of this Offer to Lease shall be binding upon and ensure to the benefit of the Landlord and Tenant and their respective successors, administrators and assigns.

31. Confidentiality

The Tenant hereby covenants and agrees that the contents, terms and conditions of this Agreement and the Lease to be executed shall be kept strictly confidential. It is understood that the Tenant will not, without written permission of the Landlord, discuss or reveal the terms of this Agreement with other Parties including, but not limited to other tenants, prospective tenants, real estate agents, suppliers or customers, save and except for the legal and financial advisors of the Tenant.

32. Time of essence

Time shall be of the essence herein.

33. Law of Ontario This Agreement shall be construed in accordance with the laws of the Province of Ontario.

34. Notices

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Any notice herein provided, permitted, or required to be given shall be in writing and shall be deemed given and received when delivered personally or hand delivered to the Address for Service provided below, or where a facsimile number or email address is provided herein, when transmitted electronically to that facsimile number or email address to the party to whom it is addressed. Any such notice shall be deemed to have been received by the party to whom it is addressed if delivered by hand, on the date of such delivery and if transmitted by facsimile or email, on the date on which confirmation of receipt of such facsimile or email was received:

To the Landlord at: 30 Lewis Street, Wasaga Beach, ON L9Z 1A1 Email: [email protected] To the Tenant and the Covenantor at: 193 Main Street, Wasaga Beach, ON L92 2L2 (705)333-6927 35. Irrevocable Date

This Offer is irrevocable by the Tenant and shall remain open for acceptance until 11:59 p.m. on, September 30, 2016 after which this Offer shall become null and void.

36. Conditions Precedent

This Offer is conditional upon the approval of the terms hereof by the Council for the Corporation of the Town of Wasaga Beach. Unless the Landlord gives notice in writing delivered to the Tenant personally or in accordance with any other provisions for the delivery of notice in this Agreement to Lease or any Schedule thereto not later than 11:59 p.m. on the 16 day of September, 2016, that this condition is fulfilled, this Offer shall be null and void and any deposit shall be returned to the Tenant in full without deduction.

The Landlord shall have until not later than 11:59 p.m. on the 16 day of September, 2016, to verify that the financial covenant of the Tenant is satisfactory to the Landlord. If the Tenant‟s covenant is not acceptable to the Landlord, the Landlord may terminate this Agreement by notice in writing delivered to the Tenant personally or in accordance with any other provisions for the delivery of notice in this Agreement to Lease or any Schedule thereto within the time period stated above and the Tenant‟s deposit shall be returned in full without deduction. This offer is conditional upon the tenant being satisfied with 115 Beach Drives Property Tax Cost and this offer shall be revocable until no later than 11:59pm on the 30 day of September , 2016.

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The Tenant represents and warrants that the undersigned have authority to bind the Tenant to the terms of the within Offer. SIGNED AND DATED at ___________________ this ________ day of ______________, 2016. ___________________________________ Tenant ___________________________________ Covenantor The Landlord hereby accepts this Offer to Lease and agrees to be bound by the terms and conditions contained herein. SIGNED AND DATED at _________________________ this ________ day of ___________, 2016. THE CORPORATION OF THE TOWN OF WASAGA BEACH Per:_____________________________ Name: Title: Per:_____________________________ Name: Title: We have authority to bind the Corporation.

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SCHEDULE “A” - Leased Premises:

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SCHEDULE “B” PARKING (IF APPLICABLE)

SCHEDULE "C" RULES AND REGULATIONS

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1. The Tenant shall use its best efforts to ensure that no unauthorized persons shall enter at any time other than during normal business hours.

2. The Tenant shall at all times keep the interior and exterior of the Leased Premises, and all stairways and entrances and exits leading to and from the Leased Premises (the “building”) in a safe and cleanly condition. In this regard, the Tenant agrees to follow all reasonable directions from the Landlord and to clean, maintain and repair the building immediately upon receipt of such directions. Should it fail to do so, the Landlord may do so at the Tenant‟s expense and add the cost of same to the Tenant‟s rent.

3. The Tenant shall ensure that it follows good and proper business practices, and that it observes and adheres to all municipal, provincial, and federal laws and regulations in connection with its use of the Leased Premises. In observing all such laws, the Tenant shall give priority to the care and safety to all of its customers, staff, patrons, and other visitors.

4. Without restricting the generality of the preceding sections, the sidewalks, entries, passages, and staircases shall not be obstructed or used by the Tenant, his agents, servants contractors, invitees or employees for any purpose other than ingress to an egress from the Leased Premises. The Landlord reserves entire control of all parts of the building employed for the common benefit of the tenants including, without restricting the generality of the foregoing, the sidewalks, entries, corridors and passages not within the Leased Premises, washrooms, lavatories, air conditioning closets, fan rooms, janitor's closets, electrical closets and other closets, stairs, flues, stacks, pipe shafts and ducts and shall have the right to place such signs and appliances therein, as it may deem advisable, provided that ingress to an egress from the Leased Premises is not unduly impaired thereby.

5. The Tenant, his agents, servants, contractors, invitees or employees, shall not bring in or take out, position, construct, install or move any safe, business machine or other heavy office equipment without first obtaining the consent in writing of the Landlord. In giving such consent, the Landlord shall have the right in its sole discretion, to prescribe the weight permitted and the position thereof, and the use and design of planks, skids, or platforms to distribute the weight thereof. All damage done to the building by moving or using any such heavy equipment or other office equipment or furniture shall be repaired at the expense of the Tenant. The moving of all heavy equipment or other office equipment or furniture in or out of the building shall take place only at such times and using such entrances as shall be approved in writing by the Landlord. No freight or bulky matter of any description will be received into the building except during hours approved by the Landlord.

6. The Tenant shall not place or cause to be placed any additional locks upon doors of the Leased Premises without the approval of the Landlord. Additional locks must be obtained from the Landlord at the cost of the Tenant.

7. The water closets and other water apparatus shall not be used for any purpose other than those for which they were constructed, and no sweepings, rubbish, rags, ashes or other substances shall be thrown therein or in the passages. Any damage resulting from misuse shall be borne by the Tenant by whom or by whose agents, servants, or employees the same is caused. The Tenant shall not let the water run unless it is in actual use. The tenant shall be responsible for proper

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decommissioning of all water and sewage pipes and apparatus at the end of Term or upon any discontinuation of the use of the Leased Premises.

8. The Tenant shall not deface or mark any part of the building or drive any nails, spikes, hooks or screws into the walls, ceilings or floors thereof except with the prior written consent (not to be unreasonably withheld) of the Landlord and as it may direct. If the Tenant desires telegraphic or telephonic connections the Landlord will direct the electricians as to where and how the wires are to be introduced, and without such directions no boring or cutting for wires will be permitted. No gas pipe or electric wire will be permitted which has not been ordered or authorized in writing by the Landlord.

9. The Tenant shall not install or permit the installation or use of any machine dispensing goods for sale in the Leased Premises or the building without the written consent of the Landlord.

10. No one shall use the Leased Premises for sleeping apartments or residential purposes, or for the storage of personal effects or articles other than those required for business purposes.

11. No animals or birds shall be brought into the Leased Premises.

12. Canvassing, soliciting and peddling in the building are prohibited.

13. No bicycles or other vehicles shall be brought within the building. Any hand trucks, carryalls, or similar appliances used in the building shall be equipped with rubber tires, side guards and other safeguards as the Landlord shall require.

14. Save for in compliance with all applicable laws, no inflammable oils or other flammable, dangerous or explosive materials shall be kept or permitted to be kept in the Leased Premises.

15. All deliveries to the Leased Premises of bulky goods shall be made during such hours and by using such entrance, hallways, and corridors as the Landlord may from time to time prescribe for such purposes.

16. The Tenant shall ensure that the use of the Leased Premises does not create any nuisance to any neighbouring properties, or any persons in or near the Leased Premises, and the Tenant shall not create or contribute to any noise or disturbance which offends the noise by-law for the Town of Wasaga Beach.

17. Between May 20, 2016 and September 5, 2016, the Tenant shall at minimum be open for business between normal business hours of 10:00 am and 6:00 pm.

18. During inclement weather the tenant will be open for business at the tenant‟s discretion.

19. The Tenant shall not be permitted to be open for business between the hours of 3:30 am and 6:00 am.

20. The Tenant withholds the right to withdraw this offer if a closing date of July 1st 2016, is not met.

STAFF REPORT TO: Committee of the Whole FROM: Derek Bowers, Chief Information Technology Officer SUBJECT: Streaming and Recording - Coordinated Committee and Committee of the Whole

meetings to the public DATE: August 30, 2016 RECOMMENDATION THAT Committee of the Whole receive the report pertaining to the Provision of Streaming and recording of Coordinated Committee and Committee of the Whole meetings to the public; Further, that Committee of the Whole recommend to Council that it authorize staff to proceed with implementing Option 2 – in house solution for the streaming of and recording of Coordinated Committee and Committee of the Whole meetings. BACKGROUND At the July 26th Committee of the Whole meeting Members of Council indicated interest in making available live streaming and previous recordings for Coordinated Committee and Committee of the Whole meetings, for convenience and greater access to meetings by the general public. DISCUSSION To accommodate Council’s interest in live streaming and recording of meetings was investigated to determine available options and associated costs. The following identifies those options;

Option 1: Vendor installed and supported M.E. Audio visual currently provides audio visual services at three of our Town facilities. This same vendor has provided installation and support of the same infrastructure to the Town of Bracebridge. They were contacted to provide a quote on this project and provided a quote which includes 1 wall mount camera at the rear of the classroom, a wall switch with “Camera Live” indicator to turn off video as needed and 2 Ceiling microphones for $4,204.00. In addition, the images would feed to a streaming encoder in our server room, with a live feed out to streaming host “ISI LIVE”. The encoder, installation and streaming service is provided directly by ISI LIVE with an annual operating cost of $7,500/year. The cost of this option would be $11,704 before taxes.

Option 2:

Installed and supported by Town Information Technology and Management Services (ITMS) staff This solution involves the installation 2 cameras, one at the rear of the room capturing council and one from the front of the room focused on the delegation table. Both would feed into the computer already in place to stream live content to our YouTube page. In the event of a guest speaker or presentation this can be either inserted as a picture in picture or the focus can be taken off council and applied the to the secondary camera or screen presentation. This solution is in use by Springwater Township and Penetanguishene. A dedicated page would be created on our website for streaming of live meeting and access to previously recorded meetings. In addition the agenda of the current meeting in progress would be made available on this same page. While this requires a little more work from ITMS staff for each meeting for web management, this solution provides more information to the public from a single access page. The cost to implement this solution with 2 cameras and 2 microphones is $1100 before taxes with no annual costs.

Option 3:

Sliq Media Technologies Sliq with 16 years of legislative recording and streaming experience provides a month to month service (similar to a cell phone plan) with no start-up costs or contracts. In addition to the monthly service cost, we would need to install all necessary camera and microphone hardware. The camera identified for this implementation would be $2,500 and no pricing for microphones has been provided. The planning/installation/deployment and testing fee of $5,000 would be wave if implemented by September 22, 2016. The monthly subscription fee of $850 ($200/m discount if activated by September 22, 2016) equates to an annual operating expense of $7,800 for streaming services. Total cost of this implementation cannot be determined without a full detail of hardware costs but would be in excess of $3,000.

Option 4:

Rogers Cable Rogers currently provides coverage of our Town Council meetings and a proposal for their services was requested to facilitate the live streaming of committee meeting initiative. Following a conversation with Doug Measures from Rogers Cable Broadcasting Studios, the following items were identified in the conversation;

Video must be time stamped Recorded meetings must be retained as records which will take up a lot of disc

storage space, even more so if we are recording Coordinated Committee meetings due to the duration of the meeting.

The Town would still need to provide and install all necessary hardware. There is an option for Rogers would connect in a live feed from the Town however we would be responsible to run all necessary cables and power to a wall camera.

When asked how much it would cost for Rogers to provide this service, the reply was “Currently we do not have any fees for the service we provide to our customers and subscribers of cable TV service. Our council programs are archived on our website. I do not know if there are any fees for continuing the archive further than it already is”. A cost for Rogers grade hardware and project costs was not made available by time of this report.

Summary of items to note: Date/Time stamp must be on recordings as these become records Storage of recorded meetings for FOI and records retention must be accommodated which

would be transferred to DVD for archival and a copy made available at the Library use. Media printer would be $200.

If posted on the website we must include closed captioning for accessibility compliance

CONCLUSION Based on the information obtained on the four options for live streaming meetings, the evaluation of the functionality and ease of maintenance of each of the options; initial and on-going cost, and the experiences of other municipalities in using the technology, it is recommended that Option 2 be considered for implementation. Option 2 offers a cost effective solution easily managed by staff and provides easy access to content for the general public via our website without visitors being taken to another site. This solution, as noted, is already in use by Penetanguishene and Springwater Townships. Respectfully submitted, Derek Bowers, CMM II Chief Information Technology Officer Town of Wasaga Beach

agenda - wasaga beach documents/2016... · 8/30/2016 · at its’ meeting of july 26, 2016...

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