agenda - welcome to city of camarillo, ca council/council... · 2019-10-02 · 3 csd june 22, 2016...

1 CLB June 22, 2016

AGENDA

CAMARILLO LIBRARY BOARD

ADJOURNED REGULAR MEETING WEDNESDAY, JUNE 22, 2016, 5:00 P.M.

CITY HALL COUNCIL CHAMBERS 601 CARMEN DRIVE, CAMARILLO, CALIFORNIA

AGENDA REPORTS AND OTHER DISCLOSABLE PUBLIC RECORDS RELATED TO OPEN SESSION AGENDA ITEMS ARE AVAILABLE ON THE CITY’S WEBSITE UNDER COUNCIL MEETING INFO AT WWW.CITYOFCAMARILLO.ORG AND AT CITY HALL LOCATED AT 601 CARMEN DRIVE, CAMARILLO, IN THE OFFICE OF THE CITY CLERK DURING REGULAR BUSINESS HOURS, MONDAY THROUGH FRIDAY, 8:00 A.M. TO 5:00 P.M. MEETINGS ARE BROADCAST ON THE LOCAL GOVERNMENT CHANNELS – TIME WARNER CHANNEL 10 AND FRONTIER CHANNEL 29.

FOR YOUR INFORMATION – The Camarillo Library Board (“Board”) will hear from the public on any item on the agenda or an item of interest that is not on the agenda. The Board cannot take action on any item not scheduled on the agenda. These items may be referred for administrative action or scheduled on a future agenda. Comments are to be limited to three minutes for each speaker, unless extended by the Board, and each speaker may only speak once on each item. You have the opportunity to address the Board at the following times:

A. AGENDA ITEMS – at the time the Board considers the agenda item, and

B. NON-AGENDA ITEMS – during Public Comments at 5:00 p.m.; and

C. PUBLIC HEARINGS – Public Hearings are heard at 7:30 p.m. if scheduled.

Please keep your comments brief and complete a speaker card for the Secretary.

CALL TO ORDER

ROLL CALL

FLAG SALUTE

I. AMENDMENTS TO THE AGENDA - this is the time and place to change the order of the agenda, delete or add any agenda item(s).

II. PUBLIC COMMENTS

III. CONSENT CALENDAR

A. Minutes

Approval receives and files the minutes of the Camarillo Library Board meeting held June 8, 2016.

B. Fiscal Year 2016/17 Library Budget

Approval recommends the City Council allocate Friends of the Library and Russell Fischer Trust donations in support of FY 2016/17 budgeted expenditures.

CONSENT CALENDAR ACTION:

A MOTION TO APPROVE THE RECOMMENDATIONS FOR CONSENT ITEMS A AND B.

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IV. DEPARTMENTAL – NO ITEMS

V. LEGAL COUNSEL – NO ITEMS

VI. COMMENTS FROM STAFF

VII. COMMENTS FROM LIBRARY TRUSTEES

VIII. ADJOURN1

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE CITY CLERK AT (805) 388-5353. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING.

MINUTES CAMARILLO LIBRARY BOARD

REGULAR MEETING WEDNESDAY JUNE 8, 2016

CALL TO ORDER/ROLL CALL

President Kildee called the meeting to order at 5:00 p.m.

Trustees Present: Kevin Kildee, President Bill Little, President Pro Tem Charlotte Craven, Trustee Jeanette McDonald, Trustee Mike Morgan, Trustee

Staff Present: Dave Norman, Executive Officer Misty Cheng, Interim Finance Director Tom Fox, Assistant City Manager Dave Klotzle, Public Works Director Jeffrie Madland, Secretary Monica McGrath, Police Department Commander Richard Petropulos, Administrative Services Director Brian Pierik, General Counsel Joe Vacca, Community Development Director FLAG SALUTE

Trustee Craven led the Pledge of Allegiance to the Flag.

I. AMENDMENTS TO THE AGENDA – NONE

II. PUBLIC COMMENTS – NONE


Trustee Morgan moved, seconded by President Pro Tem Little, to approve Consent Calendar Items A and B.

A. Minutes

Approved the minutes of the Camarillo Library Board of May 11, 2016, as presented.

B. Camarillo Public Library Activities Update

Received and filed the Camarillo Public Library activity report.

Motion carried 5-0. IV. DEPARTMENTAL – NONE

V. LEGAL COUNSEL – NONE

VI. COMMENTS FROM STAFF – NONE

VII. COMMENTS FROM TRUSTEES – NONE

Barbara Wolfe – President Pro-tem Little stated he attended the farewell luncheon

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for Librarian Barbara Wolfe and thanked her for her services on behalf of the Trustees.

VIII. ADJOURN

The meeting adjourned at 5:03 p.m. to June 22, 2016, at 5:00 p.m.

ATTEST: Secretary

President

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AGENDA

CAMARILLO SANITARY DISTRICT

REGULAR MEETING WEDNESDAY, JUNE 22, 2016, 5:00 P.M.



FOR YOUR INFORMATION – The Board of Directors will hear from the public on any item on the agenda or an item of interest that is not on the agenda. The Board of Directors cannot take action on any item that is not on the agenda. These items may be referred to staff or scheduled on a future agenda. Comments are to be limited to three minutes for each speaker, unless extended by the Board of Directors, and each speaker may only speak once on each item. You have the opportunity to address the Board of Directors at the following times:

A. AGENDA ITEMS - at the time the Board considers the agenda item; and

B. NON-AGENDA ITEMS - during Public Comments at 5:00 p.m.; and

C. PUBLIC HEARINGS - Public Hearings are heard at 7:30 p.m. if scheduled.

Please keep your comments brief and complete a speaker card for the Assistant Secretary.

CALL TO ORDER

ROLL CALL


II. PUBLIC COMMENTS


A. Minutes

Approval receives and files the minutes of the Camarillo Sanitary District meetings held June 4 and June 8, 2016.

B. Ratification of Urgency Purchase Order – Core-Rosion Products

Approval authorizes the issuance of an urgency purchase order to Core-Rosion Products in the amount of $32,781.75.

C. Award of Contract – SS-10-08 Effluent Diversion Pipeline Phase 2

Approval authorizes the District Manager to execute a construction contract with Sam Hill & Sons Inc. in the amount of $2,332,649.

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A MOTION TO APPROVE THE RECOMMENDATIONS FOR CONSENT ITEMS A THROUGH C.

IV. DEPARTMENTAL

A. Resolution Setting Forth Compensation, Classification and Benefits and Approving a Statement of Understanding Effective July 1, 2016

Consider the Compensation, Classification, and Benefits Program for Sanitary District employees.

Suggested Action: a MOTION to adopt a CSD Resolution setting the Compensation, Classification and Benefits for Sanitary District employees; and approving a Statement of Understanding for the terms and conditions of employment for Sanitary District employees effective July 1, 2016.



VII. COMMENTS FROM BOARD MEMBERS

RECESS / RECONVENE AT 7:30 P.M.

VIII. PUBLIC HEARINGS

A. Public Hearing Regarding Placing Delinquent Utility Accounts on the Property Tax Rolls of the Ventura County Tax Collector

Consider placing certain delinquent utility bills on the tax rolls of the County of Ventura.

Suggested Action: a MOTION to adopt a CSD Resolution authorizing the Camarillo Sanitary District to levy a lien on the tax rolls of Ventura County on the property owners who are delinquent in the payment of a utility account.

B. Resolution Adopting the Five-Year Capital Improvement Program (Joint with the City Council and Camarillo Successor Agency)

The City of Camarillo (City), the Camarillo Sanitary District (District), and Camarillo Successor Agency developed a five-year comprehensive capital expenditure program setting forth projects for buildings and grounds, storm drainage, transportation, water, sanitary, and redevelopment. The program indicates the location, size, and estimates of cost for all facilities and improvements to be funded from various sources. On May 17, 2016, the Planning Commission determined the CIP is consistent with the City's General Plan.

Suggested Action: a MOTION to adopt a CSD Resolution adopting the Five-Year Capital Improvement Program.

IX. DEPARTMENTAL

A. Resolution Adopting the 2016-2018 Budget, including 2016/2017 Appropriations and Authorizing Certain Amendments to the 2015/2016 Budget (Joint with the City Council)

The City Council and Camarillo Sanitary District conducted a detailed review of the proposed 2016-2018 Budget and amendments to the 2015/2016 Budget on June 4, 2016. Staff recommends adoption of the 2016-2018 Budget, authorization of appropriations for

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2016/17 and approval of the amendments to the 2015/2016 Budget as outlined in the agenda report.

Suggested Action: a MOTION to adopt a CSD Resolution approving the 2016-2018 Budget, authorizing appropriations for 2016/2017 and amending the 2015/2016 Budget.

X. ADJOURN1


CC/CSD/SA 6/4/16 1

MINUTES BUDGET STUDY SESSION

CAMARILLO CITY COUNCIL

CAMARILLO SANITARY DISTRICT CAMARILLO CITY COUNCIL IN THE CAPACITY OF SUCCESSOR AGENCY

ADJOURNED MEETINGS SATURDAY, JUNE 4, 2016


The meeting was called to order at 9:00 a.m. with all members present. The City Council was also sitting as the Camarillo Sanitary District (CSD) and Successor Agency (SA). The meeting was held at Camarillo Public Library in the Community Room, 4101 E. Las Posas Road, Camarillo, California.

Councilmembers Present: Mike Morgan, Mayor (left the meeting at 11:45 a.m.) Jeanette McDonald, Vice Mayor Charlotte Craven, Councilmember Kevin Kildee, Councilmember Bill Little, Councilmember

Staff Present: Dave Norman, City Manager Misty Cheng, Interim Finance Director Tom Fox, Assistant City Manager Dave Klotzle, Public Works Director Jeffrie Madland, City Clerk Monica McGrath, Police Department Commander Richard Petropulos, General Services Director Brian Pierik, City Attorney Joe Vacca, Community Development Director FLAG SALUTE

Councilmember Little led the Pledge of Allegiance to the Flag.

PUBLIC COMMENTS

Donna Talent asked questions about planned improvements to the sanitation plant and how the City planned to finance the improvements to minimize rate increases.

II. PRESENTATION AND REVIEW OF PROPOSED BUDGET FOR FISCAL YEARS 2016-2017 AND 2017-2018

Budget Analyst, Debbie Whitlock, gave a Powerpoint presentation reviewing the proposed budget for FY 16-17 and FY 17-18, including revenues, expenditures, interfund transfers, and reserve analysis. Items of discussion included:

Continuation of the trolley service (due to financial conflicts of interest, Councilmembers Kildee and Craven excused themselves from the meeting for this discussion)

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Funding and scheduled road maintenance, and requested a review of the Pavement Management Plan prior to the mid-year budget review

Funding for cultural arts provided to community groups

Funding an additional deputy in year two in anticipation of development of the Springville area

Funding used for maintenance and care of the Ranch property

Establishing a priority list for the delivery of recycled water

Conversion of water meters to an automatic system

Informing residents regarding street sweeping days

III. ADJOURN

The meeting adjourned at 12:20 p.m.

City Clerk/Assistant Secretary ATTEST: Mayor Camarillo City Council/Successor Agency

Chairman Camarillo Sanitary District

CSD III A 2

MINUTES CAMARILLO SANITARY DISTRICT

REGULAR MEETING WEDNESDAY, JUNE 8, 2016


Chairman Craven called the meeting to order at 5:03 p.m.

Directors Present: Charlotte Craven, Chairman Bill Little, Secretary Kevin Kildee, Director Jeanette McDonald, Director Mike Morgan, Director

Staff Present: Dave Norman, District Manager Misty Cheng, Interim Finance Director Tom Fox, Assistant City Manager Dave Klotzle, Assistant District Manager Jeffrie Madland, Assistant Secretary Monica McGrath, Police Department Commander Richard Petropulos, Administrative Services Director Brian Pierik, District Counsel Joe Vacca, Community Development Director




Director Morgan moved, seconded by Director Kildee, to approve Consent Calendar Item A.

A. Minutes

Approved the minutes of the Camarillo Sanitary District meeting held May 25, 2016, as presented.

Motion carried 5-0.

IV. DEPARTMENTAL – NONE



VII. COMMENTS FROM BOARD MEMBERS – NONE

VIII. ADJOURN


ATTEST: Assistant Secretary

Chairman

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CSD III B 1

CSD III C 1

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CSD IV A 1

CSD IV A 2

CSD IV A 3

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CSD IV A 7

CSD IV A 8

CSD IV A 9

CSD IV A 10

CSD IV A 11

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CSD VIII A3

CSD VIII A4

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1 SUCCESSOR AGENCY June 22, 2016

AGENDA

CAMARILLO SUCCESSOR AGENCY1

SPECIAL MEETING WEDNESDAY, JUNE 22, 2016, 5:00 P.M.



FOR YOUR INFORMATION – The City Council will hear from the public on any item on the agenda or an item of interest that is not on the agenda. The City Council cannot take action on any item that is not on the agenda. These items may be referred to staff or scheduled on a future agenda. Comments are to be limited to three minutes for each speaker, unless extended by the City Council, and each speaker may only speak once on each item. You have the opportunity to address the City Council at the following times:

A. AGENDA ITEMS - at the time the City Council considers the agenda item; and

B. NON-AGENDA ITEMS - during Public Comments at 5:00 p.m.; and


Please keep your comments brief and complete a speaker card for the City Clerk.

CALL TO ORDER

ROLL CALL


II. PUBLIC COMMENTS


A. Minutes

Approval receives and files the minutes of the Successor Agency meeting held April 27, 2016.

B. Resolution - Disbursements

Approval adopts a Resolution approving disbursements dated on or before June 15, 2016.

1 On January 11, 2012, the Camarillo City Council adopted Resolution No. 2012-8 electing to serve as the successor to the Camarillo Community Development Commission for redevelopment purposes pursuant to Health and Safety Code Section 34173(d)(1). On January 11, 2012, the Camarillo City Council adopted Resolution No. 2012-9 electing to have the City retain the housing assets and functions previously performed by the Camarillo Community Development Commission pursuant to Health and Safety Code Section 34176.

2 SUCCESSOR AGENCY June 22, 2016


A MOTION TO APPROVE THE RECOMMENDATIONS FOR CONSENT ITEMS A AND B.

IV. DEPARTMENTAL – NO ITEMS



VII. COMMENTS FROM BOARD MEMBERS

RECESS / RECONVENE AT 7:30 P.M.

VIII. PUBLIC HEARINGS

A. Resolution Adopting the Five-Year Capital Improvement Program (Joint with the City Council and Camarillo Sanitary District)

The City of Camarillo (City), Camarillo Sanitary District (District), and the Camarillo Successor Agency, developed a five-year comprehensive capital expenditure program setting forth projects for buildings and grounds, storm drainage, transportation, water, sanitary, and redevelopment. The program indicates the location, size, and estimates of cost for all facilities and improvements to be funded from various sources. On May 17, 2016, the Planning Commission determined the CIP is consistent with the City's General Plan.

Suggested Action: a MOTION to adopt a Resolution adopting the Five-Year Capital Improvement Program.

IX. ADJOURN2


MINUTES CAMARILLO SUCCESSOR AGENCY

SPECIAL MEETING WEDNESDAY, APRIL 27, 2016


Mayor Morgan called the meeting to order at 5:02 p.m.

Councilmembers Present: Mike Morgan, Mayor Jeanette McDonald, Vice Mayor Charlotte Craven, Councilmember Kevin Kildee, Councilmember Bill Little, Councilmember

Staff Present: Dave Norman, City Manager Ronnie Campbell, Finance Director Tom Fox, Interim Assistant City Manager Dave Klotzle, Public Works Director Jeffrie Madland, City Clerk Monica McGrath, Police Department Commander Richard Petropulos, Administrative Services Director Brian Pierik, City Attorney Joe Vacca, Community Development Director




Councilmember Little moved, seconded by Councilmember Craven, to approve Consent Calendar Items A and B.

A. Minutes

Approved the minutes of the Successor Agency meeting held March 23, 2016, as presented.


Adopted Resolution No. 2016-37 approving disbursements dated on or before April 20, 2016.

Motion carried 5-0. IV. DEPARTMENTAL – NONE



VII. COMMENTS FROM BOARD MEMBERS – NONE

SA III A 1

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VIII. ADJOURN


ATTEST: City Clerk

Mayor

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SA III B 1

SA III B 2

SA III B 3

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1 CC June 22, 2016

AGENDA


REGULAR MEETING WEDNESDAY, JUNE 22, 2016, 5:00 P.M.



FOR YOUR INFORMATION – The City Council will hear from the public on any item on the agenda or an item of interest that is not on the agenda. The City Council cannot take action on any item that is not on the agenda. These items may be referred to staff or scheduled on a future agenda. Comments are to be limited to three minutes for each speaker, unless extended by the City Council, and each speaker may only speak once on each item. You have the opportunity to address the City Council at the following times:

A. AGENDA ITEM - at the time the City Council considers the agenda item, and

B. NON-AGENDA ITEMS - during Public Comments at 7:30 p.m., comments will be received for a maximum 20-minute period; any additional requests will be heard following the completion of the Council agenda; and


Please keep your comments brief and complete a speaker card for the City Clerk.

CALL TO ORDER

ROLL CALL


II. PRESENTATIONS – NO ITEMS


A. Minutes

Approval receives and files the minutes of the Camarillo City Council meetings held May 25, 2016, June 4, 2016, and June 8, 2016.


Approval adopts a Resolution approving disbursements dated on or before June 15, 2016.

C. Financial Reports - May 2016

Approval receives and files the Financial Reports for May 2016.

2 CC June 22, 2016

D. Ratification of Appointment of Resident Commissioner – Area Housing Authority of the County of Ventura

Approval ratifies the appointment of Victoria Bramson as Resident Commissioner to the Area Housing Authority of the County of Ventura.

E. November 2016 Election Resolutions

Approval adopts Resolutions calling the election and requesting consolidation with the statewide election.

F. Extension of Agreement - Guard Services Library Facility

Approval authorizes the City Manager to execute the extension of the Agreement with LA's Best Security Services for a projected five-year contracted cost of $272,937.

G. Award of Contract - Construction Services for Public Counter Relocation

Approval authorizes the City Manager to enter into an agreement with RB Builders in the amount of $28,631.

H. Purchase Order - SunGard Public Sector

Approval authorizes the issuance of a purchase order to SunGard Public Sector in the not-to-exceed amount of $126,000 for annual HTE module software maintenance and support and approves the continuance of quarterly payments from the purchase order beginning with the July 1, 2016 to September 30, 2016 invoices.

I. Resolution Authorizing Application to the California Department of Resources Recycling and Recovery – Used Oil Payment Program

Approval adopts a Resolution authorizing the City Manager or designee to submit an application, execute any forms necessary to secure Used Oil Payment Program funds, and carry out the specified activities required by CalRecycle.

J. Second Amendment to Ventura County Animal Services Agreement

Approval authorizes the City Manager to execute Agreement No. 2015-18B with Ventura County Animal Services for FY 2016/17.

K. Resolution Approving Tract Map and Improvement Plans, and Acknowledging Receipt of Agreements, Securities and Other Necessary Documents - Tract 5955/RPD-193 elacora Springville LLC

Approval adopts a Resolution approving the tract map and improvement plans and acknowledging receipt of agreements, securities, and other necessary documents and authorizing the Mayor and the City Engineer to sign the tract map and authorizing the City Engineer to sign improvement plans.

L. Resolution Appointing Trustees to the Camarillo Library Board

Approval adopts a Resolution reappointing Charlotte Craven and Mike Morgan as Trustees to the Camarillo Library Board.

M. Resolution Approving Plans and Specifications and Notice to Invite Bids - WT-14-02 Recycled Water System Improvements

Approval adopts a Resolution approving the plans and specifications for electrical control improvements at the recycled water pump station and directing staff to invite bids.

3 CC June 22, 2016

N. Resolution Establishing the FY 2016/2017 Appropriations Limit

Approval adopts a Resolution setting the appropriations limit, and approves the ratios used to set the limit.


A MOTION TO APPROVE THE RECOMMENDATIONS FOR CONSENT ITEMS A THROUGH N.

IV. CITY COUNCIL

A. Ordinance Adjusting Compensation for Members of the City Council

The proposed Ordinance amends the Camarillo Municipal Code to increase City Council compensation by 5% for calendar years 2017 and 2018.

Suggested Action:

1. a REQUEST for a reading of the title;

2. a MOTION to waive further reading and introduce an Ordinance amending Section 2.08.040 of the Camarillo Municipal Code relating to City Council compensation.

V. FINANCE

A. Resolution of the West Camarillo Community Facilities District No. 1 Authorizing the Levy of a Special Tax for FY 2016/17

Consider adopting a Resolution authorizing the FY 2016/17 Levy of a Special Tax for the West Camarillo Community Facilities District No. 1.

Suggested Action: a MOTION to approve a Resolution of the West Camarillo Community Facilities District No. 1 authorizing the levy of a special tax for FY 2016/17.

VI. PUBLIC WORKS – NO ITEMS

VII. COMMUNITY DEVELOPMENT – NO ITEMS

VIII. CITY ATTORNEY – NO ITEMS

IX. CITY MANAGER – NO ITEMS

X. CITY CLERK – NO ITEMS

XI. ADMINISTRATIVE SERVICES

A. Resolutions Setting Forth Compensation, Classification and Benefits for City Employees and Approving a Statement of Understanding Effective July 1, 2016

Two proposed Resolutions set the Compensation, Classification and Benefits Program for City employees; and approves a Statement of Understanding for the terms and conditions of employment for Employees.

Suggested Action: a MOTION to adopt Resolutions setting forth the Compensation, Classification and Benefits Program for City employees, and approving a Statement of Understanding, effective July 1, 2016.

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XII. CLOSED SESSION

A. Conference with Legal Counsel - Anticipated Litigation

Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2); Number of Cases: four.

XIII. NEW BUSINESS – ORAL COMMUNICATIONS – INFORMATIONAL ITEMS, which do not require action, will be reported by members of staff and the City Council as follows:

A. City Manager

B. City Attorney

C. City Council

RECESS / RECONVENE IN THE ADMINISTRATIVE CONFERENCE ROOM

XIV. STUDY SESSION – directions to staff may be given during study sessions; however, any actions to implement such directions will be made at future scheduled Council meetings.

A. Body Worn Cameras

CALL TO ORDER IN COUNCIL CHAMBERS AT 7:30 P.M.

ROLL CALL

FLAG SALUTE

AMENDMENTS TO AGENDA

XV. PRESENTATIONS – NO ITEMS

XVI. PUBLIC SAFETY/INFORMATION – NO ITEMS

XVII. PUBLIC COMMENTS

XVIII. PUBLIC HEARINGS

A. Resolution Ordering Levy and Collection of Assessments for Fiscal Year 2016/17 for Camarillo Landscape Maintenance District Zones 1 through 10

Consider annual assessments for the cost of operations within the Camarillo Landscape Maintenance District. No levy is required in Zone 1. Assessments for Zones 2 through 10 are proposed to be levied.

Suggested Action: a MOTION to adopt a Resolution ordering the levy and collection of assessments for the Camarillo Landscape Maintenance District Zones 1 through 10, as shown in the Engineer’s Report.

B. Resolution Adopting the Five-Year Capital Improvement Program (Joint with the Camarillo Sanitary District and Camarillo Successor Agency)

The City of Camarillo (City), the Camarillo Sanitary District (District), and the Camarillo Successor Agency developed a five-year comprehensive capital expenditure program setting forth projects for buildings and grounds, storm drainage, transportation, water, sanitary, and redevelopment. The program indicates the location, size, and estimates of cost for all facilities and improvements to be funded from various sources. On May 17, 2016, the Planning Commission determined the CIP is consistent with the City's General

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Plan.

Suggested Action: a MOTION to adopt a Resolution adopting the Five-Year Capital Improvement Program.

XIX. DEPARTMENTAL

A. Government Accounting Standards Board (GASB) 54 Commitment of Fund Balance

Confirm commitment of a portion of the Projected General Fund Balance for the fiscal year ending June 30, 2016.

Suggested Action: a MOTION to adopt a Resolution committing $49,700,000 of the Projected General Fund Balance for the fiscal year ending June 30, 2016.

B. Resolution Adopting the 2016-2018 Trolley Budget within the Transit Fund

Consider adopting the Trolley Budget within the Transit Fund for 2016-2018, including 2016/2017 appropriations, and make certain amendments to the 2015/2016 Budget.

Suggested Action: a MOTION to adopt a Resolution approving the 2016-2018 Trolley Budget, authorizing appropriations for 2016/2017 and amending the 2015/2016 Trolley Budget.

C. Resolution Adopting the 2016-2018 Budget, including 2016/2017 Appropriations and Authorizing Certain Amendments to the 2015/2016 Budget (Joint Consideration with Camarillo Sanitary District)

The City Council and Camarillo Sanitary District conducted a detailed review of the proposed 2016-2018 Budget and amendments to the 2015/2016 Budget on June 4, 2016. Staff recommends adoption of the 2016-2018 Budget, authorization of appropriations for 2016/17 and approval of the amendments to the 2015/2016 Budget as outlined in the packet.

Suggested Action: a MOTION to adopt a Resolution approving the 2016-2018 Budget, authorizing appropriations for 2016/2017 and amending the 2015/2016 Budget, excluding the Trolley budget which was addressed by separate action.

D. Springville LLC - GPA 2014-02 Proposed Change of 26 Acres from Industrial to Commercial Land Use

This report is a status update on the application for a General Plan Amendment (GPA 2014-2), an amendment to the Airport North Specific Plan and Change of Zone (CZ-322) and a request from the applicant to remove the Council-imposed condition on the referral. The application covers approximately 26 acres of the applicant’s 46-acre site and proposes up to approximately 268,500 square feet of commercial uses. The 5.5 acres south of Ventura Boulevard is intended to remain Limited Manufacturing (LM) zoned, and the remaining approximately 14 acres of the property (also north of Ventura Boulevard) is proposed to retain the existing LM land use designation and could be developed for industrial/office space.

Suggested Action:

Option 1: a MOTION to allow the General Plan Amendment Referral for Springville LLC to remain in place, and direct City staff to continue to process the General Plan Amendment with a condition to include a regional destination retailer.

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Option 2: a MOTION to allow the General Plan Amendment Referral for Springville LLC to remain in place, and direct City staff to continue to process the General Plan Amendment without a condition to include a regional destination retailer.

Option 3: a MOTION to rescind the General Plan Amendment Referral for Springville LLC and direct City staff to stop processing the General Plan Amendment.

Option 4: Other action(s) determined appropriate by the City Council.

XX. ADJOURN1


MINUTES CITY OF CAMARILLO CITY COUNCIL

SPECIAL MEETING WEDNESDAY, MAY 25, 2016




Staff Present: Dave Norman, City Manager Misty Cheng, Interim Finance Director Tom Fox, Interim Assistant City Manager Dave Klotzle, Public Works Director Jeffrie Madland, City Clerk Monica McGrath, Police Department Commander Richard Petropulos, Administrative Services Director Brian Pierik, City Attorney Joe Vacca, Community Development Director

PUBLIC COMMENTS

I. CLOSED SESSION

A. Conference with Legal Counsel – Anticipated Litigation

Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2); Number of cases: one.

ADJOURN

The meeting adjourned at 6:20 p.m. with no action to report from Closed Session.

ATTEST: City Clerk Mayor

CC III A 1

CC/CSD/SA 6/4/16 1

MINUTES BUDGET STUDY SESSION


CAMARILLO SANITARY DISTRICT CAMARILLO CITY COUNCIL IN THE CAPACITY OF SUCCESSOR AGENCY

ADJOURNED MEETINGS SATURDAY, JUNE 4, 2016


The meeting was called to order at 9:00 a.m. with all members present. The City Council was also sitting as the Camarillo Sanitary District (CSD) and Successor Agency (SA). The meeting was held at Camarillo Public Library in the Community Room, 4101 E. Las Posas Road, Camarillo, California.

Councilmembers Present: Mike Morgan, Mayor (left the meeting at 11:45 a.m.) Jeanette McDonald, Vice Mayor Charlotte Craven, Councilmember Kevin Kildee, Councilmember Bill Little, Councilmember

Staff Present: Dave Norman, City Manager Misty Cheng, Interim Finance Director Tom Fox, Assistant City Manager Dave Klotzle, Public Works Director Jeffrie Madland, City Clerk Monica McGrath, Police Department Commander Richard Petropulos, General Services Director Brian Pierik, City Attorney Joe Vacca, Community Development Director FLAG SALUTE

Councilmember Little led the Pledge of Allegiance to the Flag.

PUBLIC COMMENTS

Donna Talent asked questions about planned improvements to the sanitation plant and how the City planned to finance the improvements to minimize rate increases.

II. PRESENTATION AND REVIEW OF PROPOSED BUDGET FOR FISCAL YEARS 2016-2017 AND 2017-2018

Budget Analyst, Debbie Whitlock, gave a Powerpoint presentation reviewing the proposed budget for FY 16-17 and FY 17-18, including revenues, expenditures, interfund transfers, and reserve analysis. Items of discussion included:

Continuation of the trolley service (due to financial conflicts of interest, Councilmembers Kildee and Craven excused themselves from the meeting for this discussion)

CC III A 2

CC/CSD/SA 6/4/16 2

Funding and scheduled road maintenance, and requested a review of the Pavement Management Plan prior to the mid-year budget review

Funding for cultural arts provided to community groups

Funding an additional deputy in year two in anticipation of development of the Springville area

Funding used for maintenance and care of the Ranch property

Establishing a priority list for the delivery of recycled water

Conversion of water meters to an automatic system

Informing residents regarding street sweeping days

III. ADJOURN


City Clerk/Assistant Secretary ATTEST: Mayor Camarillo City Council/Successor Agency

Chairman Camarillo Sanitary District

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REGULAR MEETING WEDNESDAY, JUNE 8, 2016




Staff Present: Dave Norman, City Manager Misty Cheng, Interim Finance Director Tom Fox, Assistant City Manager Dave Klotzle, Public Works Director Jeffrie Madland, City Clerk Monica McGrath, Police Department Commander Richard Petropulos, Administrative Services Director Brian Pierik, City Attorney Joe Vacca, Community Development Director


II. PRESENTATIONS – NONE


Councilmember Craven moved, seconded by Vice Mayor McDonald, to approve Consent Calendar Items A through G.

A. Minutes

Approved the minutes of the City Council meeting held May 25, 2016, as presented.

B. Resolution – Approval of Disbursements

Adopted Resolution No. 2016-59 approving disbursements dated on or before June 1, 2016.

C. Recruitment Consultant Services

Authorized the City Manager to execute Agreement No. 2016-27 with Ralph Andersen & Associates to conduct recruitment services for the position of Finance Director.

D. Purchase Camarillo Area Transit Vehicles

Authorized the purchase of four vehicles from A-Z Bus Sales for the total cost of $267,401.69.

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E. Alcoholic Beverage License – Vibe Wines 300 S. Lewis Road Suite C

Indicated the City does not wish to protest issuance of the license for Vibe Wines.

F. Alcoholic Beverage License - La Bodega Farmers 2111 Pickwick Drive

Indicated the City does not wish to protest issuance of the license pursuant to the findings of the public necessity and convenience set forth in the Planning Commission’s approval and request that the license comply with the conditions of the approved CUP-377.

G. 2016-2021 Capital Improvement Projects - Various Agencies

Authorized staff to forward letters to the agencies informing them that their projects are consistent with the City’s General Plan and a coordinated development plan is not necessary.

Motion carried 5-0. IV. CITY COUNCIL – NONE

V. FINANCE – NONE

VI. PUBLIC WORKS – NONE

VII. COMMUNITY DEVELOPMENT – NONE

VIII. CITY ATTORNEY – NONE

IX. CITY MANAGER

A. Ventura County Transportation Commission (VCTC)/Ventura County Local Transportation Authority Transportation Tax Measure Investment/Expenditure Plan

City Manager Norman reviewed VCTC’s Investment/Expenditure Plan and stated it must be approved by at least six Ventura County cities and the Board of Supervisors as a requirement to place the transportation sales tax measure on the November 2016 general election ballot.

Darren Kettle, Executive Director of VCTC, responded to questions.

Councilmember Craven moved, seconded by Councilmember Little, to adopt Resolution No. 2016-60 approving the Ventura County Transportation Investment/ Expenditure Plan; and directing staff to transmit the Resolution to VCTC acting as the Ventura County Local Transportation Authority.

Motion carried 5-0. X. CITY CLERK

A. Response to Grand Jury Report on Public Access to Conflict of Interest Codes

City Clerk Madland reviewed the Ventura County Grand Jury’s Report and the proposed response indicating the City agreed with the findings and recommendation, and noting the City had already improved access to the conflict of interest code on the City’s website.

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Councilmember Kildee moved, seconded by Councilmember Craven, to authorize the Mayor to execute the Response to the Final Report on Public Access to Conflict of Interest Codes.

Motion carried 5-0. XI. ADMINISTRATIVE SERVICES – NONE

RECESS/RECONVENE TO THE ADMINISTRATIVE CONFERENCE ROOM

The Council recessed to a Study Session at 5:30 p.m. The Mayor called the Study Session to order at 5:37 p.m.

XIV. STUDY SESSION

A. Ventura County Animal Services

Tara Diller, Director, VCAS, reported on the history of the City’s agreement for services, the increase in costs related to the increase in the number of shelter animals, and programs to encourage animal adoptions.

XII. CLOSED SESSION

The City Council recessed to Closed Session at 6:18 p.m. to consider the following items:

A. Conference with Legal Counsel - Anticipated Litigation

Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2); Number of Cases: two.

B. Conference with Real Property Negotiator

1. Authority – Government Code Section 54956.8 2. Property – former fire station, 2474 Ventura Boulevard; APN 162-0-160-230

and 160-0-160-445 3. Agency Negotiators – City Attorney, City Manager, Assistant City Manager,

Community Development Director, Interim Finance Director and Bob Burrow 4. Negotiating Parties – Qualified buyers 5. Under Negotiation – Price and terms of payment

RECESS/RECONVENE/CALL TO ORDER/ROLL CALL

The Closed Session recessed at 7:08 p.m. The Mayor reconvened the regular meeting of the City Council at 7:30 p.m. with no action to report from Closed Session.

FLAG SALUTE

Councilmember Kildee led the Pledge of Allegiance to the Flag.

AMENDMENTS TO AGENDA – NONE

XV. PRESENTATIONS – NONE

XVI. PUBLIC SAFETY/INFORMATION – NONE

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XVII. PUBLIC COMMENTS

Bob Garcia, American Legion Post 741, stated they are seeking names of veterans from Camarillo who were either killed or missing in action during WWI or WWII so they could be remembered and honored and requested the City’s assistance.

Liliana Rosas, resident at Lamplighter Mobile Home Park, expressed her concerns over the current managers and whether Ventura County for Dispute Resolution would provide a Spanish interpreter to explain the terms of the long-term leases.

Terry Bray reiterated her concerns about the renovation work completed on her mobile home by Habitat for Humanity.

Matt Lorimer expressed his dissatisfaction regarding the Rent Review Mediation Commission process.

Mari Scott, president of Ventura County Cannabis Alliance, invited Council to attend their “Medical Cannabis: Separate Fact from Fiction” presentation.

Ric Castaneda asked the Council to consider flashing lights to increase safety at the pedestrian crossings in old town at Glenn Drive and in front of the Studio Channel Islands Art Center. He also noted a light outage on the Carmen Drive freeway sign.

XVIII. PUBLIC HEARINGS

A. Resolution Approving Issuance of Bonds by the California Public Finance Authority - CUP-357 Rancho Associates

Senior Planner Lee stated Fore Property Company requested the California Public Finance Authority (CalPFA) participate in the issuance of bonds in an aggregate principal amount not-to-exceed $22,000,000 for the acquisition, construction, improvement, and equipping of a 103-unit senior affordable rental housing project, plus one manager’s unit.

Jonathan Cornelius, Fore Property Company, stated they anticipate construction on the project to begin next January.

PUBLIC HEARING OPENED

Hearing no requests to speak, either for or against the item, the Mayor declared the PUBLIC HEARING CLOSED.

Councilmember Kildee moved, seconded by Councilmember Craven, to adopt Resolution No. 2016-61 approving the issuance by the California Public Finance Authority of multifamily housing revenue bonds in an aggregate principal amount not-to-exceed $22,000,000 for the purpose of financing or refinancing the acquisition and construction of 103 affordable senior rental units and one manager’s unit.

Motion carried 5-0. XIX. DEPARTMENTAL

A. Initiative Petition: 2050 Save Open-Space and Agricultural Resources; Camarillo CURB

City Attorney Pierik stated this is a citizens’ initiative that proposes an ordinance to

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extend the 1998 Camarillo Urban Restriction Boundary (CURB) Ordinance to 2050, creates the Conejo Creek Voter Participation Area, and adds restrictions to land uses outside of the CURB and within the Conejo Creek Voter Participation Area. He reviewed a PowerPoint outlining his research on the issues raised by the Nielsen Merksamer law firm representing Calleguas Land Company and reviewed the options available to the City Council. He explained Option 3 for a report would not be necessary since CURB is already in existence and Option 4 offering a compromise to exclude properties outside of city limits is not viable due to the lack of public support.

The following people spoke in favor of placing the ordinance on the ballot without alteration and complimented the City Attorney on his review:

Ted Dougherty Bob Merrilees Marge Lorraine Louise Roberts

Pat Browne John Dempsey Richard Francis Matt Lorimer

Additionally, the Council received seven non-verbal comment cards supporting placing the measure on the ballot without alteration.

Sean Welch, partner from Nielsen, Merksamer, Parrinello, Gross & Leoni, LLP, reiterated their concerns about defects in the initiative and urged the Council to reject it and consider an alternative City Council sponsored measure that would exclude property outside of the city limits.

The City Council thanked the City Attorney and staff for their research and report to address the defects raised by the law firm and supported placing the ordinance as submitted on the ballot to respect the wishes of the people.

Vice Mayor McDonald moved, seconded by Councilmember Kildee, to adopt Resolution No. 2016-62 submitting the ordinance to the voters at the November 8, 2016 General Election and directing the City Attorney to prepare an impartial analysis of the measure. Motion carried 5-0.

XIII. NEW BUSINESS – ORAL COMMUNICATIONS

A. City Manager

Award – Interim Finance Director Cheng stated the City received an award for the 2014-15 CAFR report. This was the 28th year in a row the City has won the award.

B. City Attorney – None

C. Members of City Council

AB 1234 – Reports on Meetings Attended – The Councilmembers reported on attendance at outside agency and Council committee meetings.

Sinkhole – Councilmember Craven and Vice Mayor McDonald commended staff on the quick repair of the sinkhole on Arneill Road.

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Flag Day – Councilmember Craven explained the flag hanging in the Chamber in recognition of Flag Day was gifted to the City by the family of former councilmember Bob Peña.

New Grocer – Community Development Director Vacca stated there will be a new grocer in the former Haggen’s center, but the owner of the Camarillo Village Square center is not disclosing who it is at this time.

Frontier Communications – Assistant City Manager Fox stated the issues are continuing to be addressed and the number of complaints have declined to a manageable level.

RECESS/RECONVENE TO THE ADMINISTRATIVE CONFERENCE ROOM

The Council recessed back to Study Session at 10:00 p.m. The Mayor called the Study Session to order at 10:05 p.m.

XIV. STUDY SESSION

B. Website Review

Administrative Services Assistant Director Thomas gave a PowerPoint showing the proposed upgrade to the City’s website.

XX. ADJOURN



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SPECIAL MEETING WEDNESDAY, JUNE 8, 2016




Staff Present: Dave Norman, City Manager Misty Cheng, Interim Finance Director Tom Fox, Interim Assistant City Manager Dave Klotzle, Public Works Director Jeffrie Madland, City Clerk Monica McGrath, Police Department Commander Richard Petropulos, Administrative Services Director Brian Pierik, City Attorney Joe Vacca, Community Development Director

PUBLIC COMMENTS – NONE

I. CLOSED SESSION

A. Conference with Real Property Negotiator

1. Authority – Government Code Section 54956.8 2. Property – former library, 3100 Ponderosa; APN 166-0-020-315 3. Agency Negotiators – City Attorney, City Manager, Assistant City Manager,

Administrative Services Director, Community Development Director, Interim Finance Director and Bob Burrow

4. Negotiating Parties – Qualified Buyers and/or Interested Lessees 5. Under Negotiation – Price and terms of payment

ADJOURN

The meeting adjourned at 11:15 p.m. with no action to report from Closed Session.


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