aia-mba joint committee collaboration discussion
TRANSCRIPT
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Project Collaboration Best Practices Guide
AIA-MBA Joint Committee Collaboration Discussion
Your Logo
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Your Logo
Integrated Design Strategies
Benefits of Collaboration / Establishing Culture
Optimizing the Team
Why is Collaboration Important in Construction?
Team Selection Strategies
Enhancing Collaboration through Technology
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Agenda
The AIA/MBA Joint Committee
Strategies for Owners
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Resources9
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Chartered in 1965, the AIA-MBA Joint Committee provides a unique forum for Architects, General Contractors and Owners to meet and discuss existing conditions of the construction industry.
As a result of this forum, a set of guidelines was created to reflect the best practices for procedures involving drawings and specifications, bidding, contract documents and administrative procedures during construction.
The AIA/MBA Joint Committee
Promoting Collaboration
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• Fragmentation in traditional delivery
systems causes poor performance
Project Collaboration Best Practices Guide
Why is collaboration important in construction?
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‘Ours is the only trillion
dollar industry in the
history of the world in
which misguided
owners demand
processes that
increase cost and
reduce quality.’
The Owner’s Dilemma, 2010
Barbara White Bryson with Canan Yetmen
Project Collaboration Best Practices Guide
Why is collaboration important in construction?
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• Complexity of Projects
Project Collaboration Best Practices Guide
Why is collaboration important in construction?
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• Environmental Sustainability
Project Collaboration Best Practices Guide
Why is collaboration important in construction?
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• Information Management Tools Require It
Project Collaboration Best Practices Guide
Why is collaboration important in construction?
Adapted Autodesk Diagram
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• The Traditional Fragmented Process
Project Collaboration Best Practices Guide
Benefits of Collaboration / Establishing Culture
Design Construction
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• Boundaries are Beginning to Blur
Project Collaboration Best Practices Guide
Benefits of Collaboration / Establishing Culture
Design Construction
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• No “Pure” (or Perfect) Delivery Systems
Project Collaboration Best Practices Guide
Benefits of Collaboration / Establishing Culture
Design Construction
Design/Bid/Build
“IPD”
CM Advisor
CM at Risk
Design/Build
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• Key Principles of Integration/Collaboration
Project Collaboration Best Practices Guide
Benefits of Collaboration / Establishing Culture
Behavioral
•Mutual Trust & Respect
•Open Communication
•Willingness to Collaborate
•Collaborative Innovation
•Collaborative Decision Making
Organizational
• Strong Leadership
• Jointly Developed Goals
•Appropriate Technology (BIM) & Other Tools
• Intensified Planning
•Co-Location
Contractual
•Mutual Risk and Reward
• Financial Incentives Tied to Goals
•Early Key Participant Involvement
•Multi-Party Contracts
• Liability Waivers
• Fiscal Transparency
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• All Else Fails Without Trust
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Benefits of Collaboration / Establishing Culture
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Project Collaboration Best Practices Guide
Team Selection Strategies
Setting up the Project for Success: A Good Foundation:
• The key to meeting the program goals and vision on any project is successfully
choosing the right team as early as possible.
• AEC firms have their own expertise, skills, and values – owners need to find
the proper team whose values align with the owner and whose skills match the
project needs.
• AEC individuals need to be identified and they need support from
management.
• Project goals above individual goals.
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Project Collaboration Best Practices Guide
Team Selection Strategies
The Selection Process: Weeding through the Options:
• Seek recommendations from business associates, other owners, MBA, AIA, etc. for
firms that have built a similar project.
• Gather as much info as possible on the firms and then request more specific info
through an RFP process.
• Items to consider for RFP:
• Project Philosophy
• Similar Project Resume
• Proposed Team Structure & Resumes
• References
• Unique or Innovative Project Approaches
• DBE Strategies
• Safety Program Overview
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Project Collaboration Best Practices Guide
Optimizing the Team
Team Development Process:
• Develop Project Mission
• Define Team Purpose Statement
• Create Performance Statement
• Develop Action Plans
• Gain Commitment & Align Roles
with Team Purpose
• Remain Focused
• Celebrate Success
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Project Collaboration Best Practices Guide
Enhancing Collaboration Through Technology
Technology in construction has
led to the improvement of safety,
quality control, and
communication, to name a few
key areas.
The improvement has resulted in
the elimination (or decrease) in
fragmentation, duplication, and
distrust.
A Technology Implementation Plan is a recommended approach
to get all team members to understand the vision and objectives of
the technology to be utilized on a project. To create this plan it is
suggested to begin with the end in mind.
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Project Collaboration Best Practices Guide
Enhancing Collaboration Through Technology
• Currently:
– Upload, Store, & Download Files from Servers
• File Transfer Protocol (FTP) sites
– Basic Storage of files
• Advanced FTP sites
– Permissions
– Tracking
– Archiving
– Alerts
• Beginning:
– Work with original files stored in the cloud (… no more copies!)
Cloud-Based File Sharing
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Electronic Document Control
• Currently:
– Cloud-based access to a master set of project documents
• Hyperlinked documents for faster access to information
• Mark-ups to show RFIs, changes, notes, etc.
• Beginning:
– Blending Google Earth With Document Control
• Merges project documents into a single, complete, map of the
project
• Zoom to reveal different layers of construction
– Example: Project Atlas
Project Collaboration Best Practices Guide
Enhancing Collaboration Through Technology
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Project Management Software• Currently:
– Cloud-based
– Track RFIs, Submittals, Change Orders, etc.
• Beginning:
– All-in-one solutions
• Project Management
• File Sharing
• Document Control
– Cloud-based Enhanced by Mobile Applications
• Prepare RFIs while walking the jobsite
• Track man-hours via a smart phone or tablet
– Social media style sharing of information
Project Collaboration Best Practices Guide
Enhancing Collaboration Through Technology
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Building Information Modeling• Currently:
– Sharing of Design Models, Component Models, & Federated
Models
– Enhanced 3D Coordination
– CAVE (Automated Virtual Environment) Reviews
• Beginning:
– Virtual Reality
• Full immersion into the project
• Walk the project before it is constructed
Project Collaboration Best Practices Guide
Enhancing Collaboration Through Technology
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Virtualization• Currently:
– Virtual Desktop setups to allow for centralized hardware /
software
– Ability to apply additional resources for increased speed /
memory
• Beginning:
– Virtual Desktops with advanced Graphics Processing Units
(GPUs) working together with Central Processing Units (CPUs)
• Allows low-end computers and tablets to run high-end modeling software– Gives more project team members access to models
Project Collaboration Best Practices Guide
Enhancing Collaboration Through Technology
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Facilities Management• Currently:
– Electronic Handovers (CDs, Travel Drivers, etc.)
– Asset Management Spreadsheets
– Integration between FM Software and BAS
– Mobile Capabilities
• Near Future:
– Smart Construction Hardhats
• Overlays reality with data and visual directions to perform maintenance
Project Collaboration Best Practices Guide
Enhancing Collaboration Through Technology
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Internet of Things• Currently:
– Concrete Moisture Sensors
• Continuous monitoring from within the slab
• Near Future:
– Connected Safety Vests
• Warn workers if they approach an unsafe area, car approaching, etc.
– Automated Heavy Equipment on Jobsites
Project Collaboration Best Practices Guide
Enhancing Collaboration Through Technology
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Project Collaboration Best Practices Guide
Integrated Design Strategies
Integrated Design Strategies is
defined by AIA as: “an approach
that integrates people, systems,
business structures, and
practices into a process that
collaboratively harnesses the
talents and insights of all
participants to optimize project
results, increase value to Owner,
reduce waste, and maximize
efficiency through all phases of
design, fabrication &
construction.”
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Project Collaboration Best Practices Guide
Integrated Design Strategies
The phases of an Integrated Design Strategy:
Pre Design
• Defines the project and its goals
• Sets the tone for the project
• Helps with Team unity
• Types of meetings: charrettes, programming, facilities management,
partnership
Schematic Design – builds upon the vision created in Pre Design phase. This
phase produces:
• Updated goals & targets matrix
• Preliminary financial estimate
• Schematic design report
• Roles & responsibilities matrix
Design Development
Construction Documentation
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Project Collaboration Best Practices Guide
Strategies for Owners
Teamwork on the AGENDA
Confirming RFI’s ONLY
Job Site OFFICE
Team Environment SURVEY
Increased TRANSPARENCY
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Teamwork on the AGENDA
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Strategies for Owners
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As discussed, …
Project Collaboration Best Practices Guide
Strategies for Owners
Confirming RFI’s Only
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Project Collaboration Best Practices Guide
Strategies for Owners
Job Site OFFICE
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Project Collaboration Best Practices Guide
Strategies for Owners
4.36
4.55
4.09
4.27
4.55
4.45
4.55
4.55
0 1 2 3 4 5
Communication
Acknowledgement of Issues
Timely Resolution
Cooperation
Accountability
Teamwork
Trust
Respect
Survey Rating
SH Team Scorecard: March 2012
Bi-monthly team surveys
Team Environment SURVEY
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Project Collaboration Best Practices Guide
Resources
National Associations:
• American Institute of Architects (AIA)
• AIA Center for Integrated Practice:
http://network.aia.org/centerforintegratedpractice/home
• Associated General Contractors of America (AGC)
• The AGC Collaboration Chronicles:
https://www.agc.org/connect/agc-groups/building-
division/collaboration-chronicles
• Design Build Institute of America (DBIA)
• DBIA Best Practices: http://www.dbia.org/resource-
center/Pages/Best-Practices.aspx
• Lean Construction Institute
• Training & Case Studies: http://www.leanconstruction.org/training/
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Regional Resources:
• AIA Pittsburgh: www.aiapgh.org
• Master Builders’ Association: www.mbawpa.org
• AIA-MBA Joint Committee: http://www.aiambajointcommittee.org/
Books
• Broken Building Busted Budgets by Barry B. LePatner
• The Owner’s Dilemma by Barbara White Bryson
• The Commercial Real Estate Revolution by Rex Miller
• The Speed of Trust by Stephen Covey
• The Journal of High-Performance Business: A New Era of
Collaboration by Marty Cole
• The 5 Dysfunctions of a Team by Patrick Lencionoi
Project Collaboration Best Practices Guide
Resources