aitl - auric bidkin response to pre-bid queries bidder 1 ......itb. whereas as per clause 2.4.3.2...

AITL - Auric Bidkin Response to Pre-Bid Queries – Bidder 1 Tender No. AITL/SBIA/2020-21/01

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Project: Design, Construction, Testing, Commissioning and Operation & Maintenance of Treated Water Pumps and Conveyance Main from Clear Water Reservoir in Existing Water Treatment Plant at Khodegaon to Bidkin Underground Service Reservoir at Sector A, Phase - II in AURIC Bidkin Industrial Area, Aurangabad, Maharashtra on EPC Basis (Package - II) [Tender No. AITL/SBIA/2020-21/01]

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Subject Bidder’s Query Employer’s Response

1. Vol 1: Part 1, Vol 1: Part 6

2.4.1,

Annexure VIII

8,

12

Litigation and Arbitration

History

As per the clause 2.4.1 the condition is that the Bidder to provide Litigation History for last 5 years whereas in Annexure-VIII the bidder is asked to provide litigation history for last 7 years.

We presume that the bidder has to provide the Litigation history for last 5 years only. Please confirm.

Bidder to refer Corrigendum No. 1

2. Vol 1: Part 1 2.4.3 9 Similar Project

or Similar Works

As per clause for technical qualification for similar works shall be considered only form SEZ industrial parks, Airports, Smart City, Industrial parks projects.

As the proposed work is related to water supply, we request you to consider the experience of Water Supply/ Irrigation projects also for qualification. Please accept.


3. Vol 1: Part 1 2.4.3(4) 10&11 Bid Capacity

As per the contract condition construction duration for this project is only 5 months. However, the proposed bid capacity formula mentioned in the tender is



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predominantly suitable for long duration projects only. Hence, considering the shorter construction duration we request you to revise the bid capacity formula as,

Assessed Available Bid capacity = (A x N x 2.5 - B), where

A = Maximum value of construction works executed in anyone year during the last five years (updated to the price level of the year indicated in table) taking into account the completed as well as works in progress.

B =Value of existing commitments and on-going works to be completed during the next 5 months.

4. Vol 1: Part 1 2.4.3(4) 11 Bid Capacity

As per clause all existing commitments and stipulated period of completion should be countersigned by the Engineer in charge, not below the rank of an Executive Engineer or equivalent.

Presently we are executing more 600 jobs across the globe it will be extremely difficult to us to obtain the client certificate for each project. Instead we can submit a consolidated

Bidder to provide documentary evidence like the copy of Work order and Purchase order issued by client


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statement duly certified by chartered accountant’s which is widely acceptable in all tenders across the country. Please accept.

5. Vol 1: Part 1 5.1.1 21

Submission of document

under financial bid

As per the tender document it is stated that the bidder shall submit Technical and Financial Bid online through e -procurement portal.

Document comprising Financial Bid consist of

a) Appendix A: Form of Bid Security (Bank Guarantee)

b) Appendix B: Form of Performance Security (Bank Guarantee)

c) Appendix C: Form of Contract Agreement.

We presume that bidder has to submit only price proposal under the financial bid through online only and Appendix A, Appendix B and Appendix C are inadvertently mentioned in the document. Please confirm.


6. Vol 1: Part 1 6.4.3 26 Examination of

Bids and determination

As per the clause the prerequisite condition for determining substantial responsiveness of the bid are:

‘In case the Bidder does not have a statutory auditor, it may provide the certificate from its Chartered Accountant’.


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of responsiveness

Certificates from its statutory auditor in the formats specified.

Considering the short duration of bid submission, we request you to consider the certificates from Chartered Accountant also for consideration. Please accept.

7. Vol 1: Part 1 1.2.8(4) 2 Bid security

@2%

We understand that the bid security @2% of bid price submitted in case of opting for availing RoFR option, shall be released after submission of performance Bank Guarantee. Please confirm

The bid security will be retained by the Employer in addition to the performance bank guarantee and shall be released upon issue of Final Completion certificate.

8. Vol 1: Part 2 Cl 17 3 Performance

Security

As per clause that the Performance security of 10% of contract value has to be furnished for a validity of 60 days after completion of O&M. Considering the pandemic situation and the setbacks, we request you to consider the performance security of 5% of Contract value. Kindly accept.

The conditions given in the Tender Document remain unchanged.

9. Vol 1: Part 2 18 3 Performance

Security Submission

As per the tender that the Performance security has to be submitted within 7 days of LOA. Considering the current situation which delaying the process of issuing the bank guarantee from the bank, we request you to consider minimum 15



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days time for submission of performance Bank guarantee instead of 7 days. Please accept.

10. Vol 1: Part 6 Annexure III 7 Financial Capacity

As pe the format for financial capacity shall be certified by the statutory auditor.

Considering the shorter duration for bidding we request you to consider Certificate from chartered accountant also. Please accept.

Bidder to refer the Note 1 in the ANNEXURE III: FINANCIAL CAPACITY QUALIFICATION INFORMATION which states that, ‘In case the Bidder does not have a statutory auditor, it may provide the certificate from its Chartered Accountant’.

11. Vol 1: Part 6 Annexure VI

and VII 10,11

Technical Capacity

As per the Annexure V, VI and VII, bidder is required to furnish the minimum five and maximum ten relevant references meeting the qualification criteria as indicated in ITB. Whereas as per clause 2.4.3.2 Qualification of the Bidder; Technical capacity, page number 10 of vol 1, ITB bidder is required to demonstrate successful completion of at least one similar project.

We presume that bidder is required to submit the details only related to projects submitted for Technical qualification. Please confirm.


12. Vol 4: Part 3 2.1.1 2 Non-

Performance Damages

We presume that in the formula mentioned for calculating Non-performance damages the value of

Q is flow in cu.m/day


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“Q” shall be the quantity of water pumped per day.

We request you to clarify the rationale behind the consideration of factor 9.56 in the formula.

13. General GST

Applicability

We presume that since it is an infrastructure development works to be executed for AITL which is a Government entity, the rate of GST shall be 12%. Please confirm.

Taxes shall be as Govt rules as on date of submission of bid.

14. Vol-I; Part-2: Contract Data Sheet

12 3 Project Start

Date

We request you to consider the project start date as date signing of contract agreement instead of date of issue of LOA. Please accept.


15. Vol 1: Part 5 & Vol 4: Part 1

3.1 & Price Schedule

7 Payment for Operation & Maintenance

As per the clause the total O&M charges for the project shall be 1% of contract value whereas, in price schedule (Vol-4) it is mentioned as 2% bid price. We presume that condition mentioned in price schedule shall prevail i.e, 2%.


16. Vol-I; Part-4: Condition of Contract

1.7.1 9 Site

We understand that necessary permission has been already taken from concerned authority by the employer and an encumbrance free ROW shall be handed over to the

The pipeline has to be laid along the existing public road. The conditions given in the Tender Document remain unchanged.


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contractor before commencement of works. Please confirm


3.6.1 14 Release of retention

money

We understand that retention money shall be released after construction completion. Please confirm.

Retention money will be released 30 days after the issue of Completion certificate.


8.1.2 39 O&M during

DLP

We understand that Operation & maintenance charges shall be paid after trial run period for next 4 years of operation & maintenance period which is concurrent to DLP. Please confirm.

O&M charges shall be paid after successful commissioning, PGTR and start of O&M period.


10.1.3 40 Adjustments

for Changes in Legislation

As per the clause 10.1.3 it is mentioned that Contract Price shall not be adjusted except as stated in clause 9.2(adjustment due to change in legislation). We understand that the clause reference of 9.2 above is mentioned by mistake instead of referring clause 10.9. Hence, we understand that price adjustment due to change in law/Legislation shall be payable. Please confirm.


20. Vol_2_Part 1_General Requirements

1.3 Detailed Project Scope

of Works / Item 23

6

Piping material inside

pumping station

As per general requirement - MS Manifold with cement lining shall be provided outside / inside the pump house as per the approved design drawings.

Bidder to consider pipe material as per Vol 2, Part 2, Mechanical Particular Specification.


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As per Vol_2_Part 2_Mechanical Particular Specification, 4.1.2 – DI K9 pipes are proposed inside pumping station.

Request to confirm pipe material to be considered inside pumping station.

21.

Vol_2_Part 2_Mechanical Particular Specification

1.General , 1.2 References

2 Reference drawing

Reference drawing listed in specified clause are not shared in tender document. Request to share the following drawings & Pump Sizing Calculation.

a. GA of Clear Water Tank Pump Station

b. GA Bidkin UGST

c. Pipe Profile & Layout Drawings for Rising Main

Bidder to visit the site and obtain necessary information.

22.


3.SUBMERSIBLE PUMPS

15 Sewage Pumps

As per scope of work, treated water needs to be pumped from clear water reservoir pumping station to Bidkin UGSR.

But as per specified clause equipment’s like Submersible pumps, Pipeline. Surge vessel etc., are referred to handle sewage water. We understand that is mentioned inadvertently. Please confirm

Bidder’s understanding is correct.


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23.


5.Surge Protection

30 Capacity of

Surge vessel

As per Clause mentioned “The minimum net tank volume of 32 m3 is provided for Surge vessel” in tender document.

Please confirm Surge vessel minimum net size and pressure rating shall be finalised based on requirement of Surge analysis.

Request to provide Positive & Negative Pressure tolerance for Surge Analysis

Bidder shall provide the surge protection as per its proposed design complying with relevant IS standards/codes. The design shall be submitted for review and approval by engineer-in-charge as a part of detailed engineering prior to supply and installation.

24. Vol. 3 Part 4 3.2.2 19 &

20 ICA panel &

Servers

We presume that RTU with 12” HMI (One at UGSR & One at Pumping Station) shall be provided with connectivity for SMFO for communication and the same shall be interfaced with the existing PLC & servers at STP location using OPC Gateway

Bidder’s query reference is incorrect. The reference should be Vol 3, Part 3. Bidder’s understanding is correct. However, one more ICA panel with PLC shall be provided at Bidkin STP control room.

25. Vol. 3 Part 4 3.2.2 20 UPS

We presume that each ICA panel shall contain a DIN rail mounted battery charger with SMF battery to ensure sufficient backup capacity.

Bidder’s query reference is incorrect. The reference should be Vol 3, Part 3.


26. Vol. 3 Part 4 3.2.4 20 Additional

Screens at STP

Kindly furnish the make and model no. of existing IT infrastructure at STP. Please provide the system architecture for reference.


Bidder to collect the data from Bidkin Project site office.


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27. Vol. 3 Part 4 7 32 Fire Alarm Kindly brief the scope of work for Fire Alarm system


The fire alarm system shall be limited for the equipment being installed by the contractor in the existing pump house as per relevant standard/code.

28. General

We presume that all the required clearance including environmental clearance for the complete project including transmission main alignment has taken by the employer. Please confirm.

Bid conditions are confirmed.

29.

Vol_2 PART 3 PARTICULAR ELECTRICAL SPECIFICATION

1.5 (Point iii) Scope of Work

As per the clause it is mentioned that “If the MSEDCL source is nearest MSEDCL substation, then the overhead line shall be laid from the MSEDCL source till the transformer yard. Contractor shall quote an optional unit rate price for the overhead line and the associated works.”

Tapping and termination from nearest MSEDCL 11KV substation to the transformer though overhead line is in contractor scope, however length of the overhead line is not mentioned. Hence, please provide the details such

Bidder to visit the site and obtain necessary information/details. Conversion of Overhead to Underground cable, laying of HT cable inside switch yard, connection with equipment etc. complete in all respect, shall be in Bidder’s scope. Bidder to consider the scope of metering panel as per MSEDCL norms/standards.

All the conditions given in the Tender Document remain unchanged.


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as OH line length, circuit type, location of the MSEDCL existing substation.

30.

Vol_2 PART 3 PARTICULAR ELECTRICAL SPECIFICATION

1.2.1 Design

Philosophy

As per the clause it is mentioned that “Dedicated MSEDCL metering panel shall be located outside adjacent existing pumphouse. Actual location of MSDECL metering panel shall be confirmed by Engineer-in-charge at site.”

We presume that scope of metering panel is not under the scope of contractor. Please confirm.

Bidder’s scope includes the metering panel as per MSEDCL’s guidelines/norms.

31.

Vol_2 PART 1 PARTICULAR GENERAL REQUIREMENT

17.1 (k) II Inspection and Testing During Manufacture

As per the clause it is mentioned that “415V metal enclosed switch gears (PMCC) with Inbuilt 415V Power Capacitor and control panel and with provision to receive DG power (to be installed in future)”

We understand that the scope of providing one DG incomer in the PMCC is under contractor’s scope. Please confirm.


32. General - - -

Existing pump house location layout not provided in the tender drawing. Kindly provide the Existing pump house location layout with proposed pump house location demarcation,

Bidder to visit the site and obtain necessary information. Bidder to consider the scope as per MSEDCL norms/standards.


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space for transformer yard, Metering panel etc., for better understanding.

33. Volume-2/Part 1 19.2.2 69

Manpower for O&M

As per clause minimum requirement of operator personnel is mentioned. We request you to allow the contactor to deploy minimum manpower to fulfil functional requirement.


34. General - - Price

adjustment for O&M

As per the tender price adjustment is not payable for operation maintenance. Considering the volatile nature of material price in the market and increasing labour payment trend. Hence, we request you to consider price adjustment for O&M works to include labour, Fuel & all commodities. Please accept.



Page 1 of 4

Project: Design, Construction, Testing, Commissioning and Operation & Maintenance of Treated Water Pumps and Conveyance Main from Clear Water Reservoir in Existing Water Treatment Plant at Khodegaon to Bidkin Underground Service Reservoir at Sector A, Phase - II in AURIC Bidkin Industrial Area, Aurangabad, Maharashtra on EPC Basis (Package - II) [Tender No. AITL/SBIA/2020-21/01]

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1. Vol 1: Part 2, Contract Data Sheet

15 -

Date of Submission

of Designs -Basic

Engineering

Package

We request you to consider 30 days for submission from the date of issue of Letter of Award. Please approve.


2. Vol 1: Part 2, Contract Data Sheet

16 -

Date of Submission

of Designs Detailed

Engineering

Package

We request you to consider 45 days for submission from the date of issue of Letter of Award. Please approve.


3. General - - Price Adjustment

We request you to include suitable price adjustment clause for construction and Operation maintenance period. Please accept.


4. Vol 1: Part 2, Instruction To Bidders

2.4.3 - Net Worth

As per tender bidder has to submit minimum Net Worth of Rs 70 Crore. We request you to consider Net Worth of Rs 30 Crore for qualification.



2.4.3 - Minimum Value of

work

Considering the nature and size of project, we request to consider minimum value of project for



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amount of 35 crore for qualification.


2.4.3 - Minimum Annual

Turn Over

As per tender bidder has to submit minimum annual financial turnover of Rs 200 Crore in any one year during last 5 financial years. We request you to consider an annual turnover updated to current price level with escalation

factor as mentioned in clause 2.4.3. Please approve.



2.4.3 -

Liquid Assets /

Credit

Facilities/Solvency

certificate

We request to consider 3 Crore of Liquid Assets / Credit Facilities/ Solvency for qualification. Please approve.



2.4.3 - Bid Capacity calculation

We request to revise the formula as proposed below as duration of project is less. Assessed Available Bid capacity = (A x N x 3 - B), where A = Maximum value of construction works executed in anyone year during the last five years (updated to the price level of the year indicated in table) taking into account the completed as well as works in progress.



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B =Value of existing commitments and ongoing works to be completed during the next 5 months.

9. Vol 1: Part 6 Tender Forms

Annexure VI and VII

- Technical Capacity

Form

We understand that details of any one qualified project to be submitted in Annexure v, vi and

vii. Please confirm.


10. Vol 1: Part 2 Contract Data Sheet

12 - Project Start Date

We understand that project start date will be the date of agreement or Hand over of site which is later. Please accept.


11. Vol 4: Part 1 Price Schedule Price Schedule - O&M Cost

We understand that O&M charges shall be 2%of bid price. Please confirm.

O&M charges for the project shall be 1% of the bid price.

12. Vol 3: Part 3 General ICA Specification

3.2.2 - OFC Cable Kindly clarify the scope & arrangement of work for OFC cable laying and termination

Please refer tender document including but not limited to Vol 2: Part 1 – General Requirement, Vol 2: Part 4- Control Philosophy, Vol 3: Part 3 – General ICA Specification.

13. Vol-I; Part-2: Contract Data Sheet

17 - PBG

As per tender value of performance security is 10% of contract value. We request you to

consider the performance security of 5% of Contract value. Kindly accept.



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14. Vol-5; Part-1: Drawings - - Drawings

Following drawings are missing in tender.

Please provide the drawings.

1. General arrangement drawing

2. General layout

3. Plan & Profile drawing

Bidder to visit the site and obtain necessary information.

15. General - - GST Rate Please confirm the rate of GST applicable for this project.

Taxes shall be as Govt rules as on date of submission of bid.

aitl - auric bidkin response to pre-bid queries bidder 1 ......itb. whereas as per clause 2.4.3.2...

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